Project Name – Options Analysis
Project name
Options analysis (component)
Department of Transport and Main Roads
Component OnQ template
Page 1 of 12
Project Name – Options Analysis
Tips for completing templates
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Every section of the template should be addressed. If the section is not relevant to the
project, use ‘not applicable to this project’. This enables the project manager to tailor
the documentation to the needs of the project, while ensuring the knowledge areas of
project management have been addressed.
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While deleting the guidance box streamlines the appearance of the document it is also
useful to save a version with all guidance intact. This allows you to review the guidance
again if any changes are required to the document, following review by other parties.
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Information can be presented in table form.
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This document should be managed in accordance with the Department of Transport and
Main Roads Recordkeeping Policy.
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It could be useful to refer to a completed options analysis as an example of how to
complete this document.
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Templates should be completed in a language that is:
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clear and easy to understand
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pleasant to read
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well-punctuated and grammatically correct.
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Department of Transport and Main Roads
Component OnQ template
Page 2 of 12
Project Name – Options Analysis
Document control sheet
Action statement
Date
Name
Position
Action required
Due date
(Review/Endorse/Approve)
Version history
Version no.
Date
Changed by
dd/mm/yyyy
Nature of amendment
Initial draft.
Prepared by:
Title:
Branch/District:
Division/Region:
Location:
Version no:
Version date:
Status:
DMS ref. no:
Name
Job title
Branch/District
Division/Region
Floor, street, city
0.1
dd mmmm yyyy
Initial Draft / Consultation Draft / Approved Document / Minor Revision / Major Revision
DMS reference number
File/Doc no:
File number/document number
Contact for enquiries and proposed changes
If you have any questions regarding this document or if you have a suggestion for
improvements, please contact:
Project manager: Insert Project Manager's name here
Phone:
Insert phone number here
Department of Transport and Main Roads
Component OnQ template
Page 3 of 12
Project Name – Options Analysis
Options analysis approval
In signing this approval:

I agree that the document meets the standard required for the component options
analysis deliverable.

I understand the financial and other impacts associated with progressing to the
component offer stage.

I authorise progression to the component offer stage.
Overall project manager
Name
Position
Signature
Date
Component sponsor
Name
Position
Signature
Date
Add further names as required
The following officer has endorsed this document.
Name
Position
Signature
Date
Add further names as required
Department of Transport and Main Roads
Component OnQ template
Page 4 of 12
Project Name – Options Analysis
Contents
Executive summary .................................................................................................. 6
1
Introduction .................................................................................................. 7
1.1
Purpose of this document .............................................................................. 7
2
Overall project .............................................................................................. 7
2.1
Project name and description ........................................................................ 7
2.2
Project customer ............................................................................................ 7
2.3
Project sponsor .............................................................................................. 7
2.4
Project manager............................................................................................. 8
2.5
Objectives ...................................................................................................... 8
2.6
Scope............................................................................................................. 8
3
Component project ...................................................................................... 9
3.1
Project purpose .............................................................................................. 9
3.1.1
Background and current situation ............................................................................ 9
3.2
Objectives ...................................................................................................... 9
3.3
Scope of project ............................................................................................. 9
3.3.1
3.3.2
3.3.3
3.3.4
3.3.5
3.3.6
In scope ................................................................................................................... 9
Out of scope ...........................................................................................................10
Related projects ......................................................................................................10
Constraints .............................................................................................................10
Urgency ..................................................................................................................10
Assumptions ...........................................................................................................10
3.4
Risks ............................................................................................................ 11
4
Options analysis ........................................................................................ 11
4.1
Identified options .......................................................................................... 11
4.2
Recommended option .................................................................................. 12
5
Key actions and dates ............................................................................... 12
6
Cost and forecast....................................................................................... 12
Department of Transport and Main Roads
Component OnQ template
Page 5 of 12
Project Name – Options Analysis
Executive summary
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The executive summary is mandatory.
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Outline the strengths and weaknesses of the options considered and summarise key
justification for the recommended option.
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Department of Transport and Main Roads
Component OnQ template
Page 6 of 12
Project Name – Options Analysis
1
Introduction
1.1
Purpose of this document
Type here
2
Overall project
2.1
Project name and description
Enter the name and description of the overall project.
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Type here
2.2
Project customer
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Accountable for ensuring the stated benefit(s) of the project to the business have been
measured and achieved.
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Enter the name of the project customer.
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Insert name
2.3
Project sponsor
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Accountable for representing the organisation that is delivering the project.
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Enter the name of the project sponsor.
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Insert name
Department of Transport and Main Roads
Component OnQ template
Page 7 of 12
Project Name – Options Analysis
2.4
Project manager
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Appointed by the project sponsor to manage the project (and responsible for preparing
this document).
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Enter the name of the project manager.
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Insert name
2.5
Objectives
A statement of what the overall project is expected to achieve including potential benefits
based upon the current state of knowledge and understanding.
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Type here
2.6
Scope
Statement of what is in and out of scope for the overall project.
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Type here
Department of Transport and Main Roads
Component OnQ template
Page 8 of 12
Project Name – Options Analysis
3
Component project
3.1 Project purpose
3.1.1
Background and current situation
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Provide a brief history to bring the reader up to speed on the subject matter of the
component project including a brief history.
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Describe here the current situation and the problems along with their associated
impacts on internal and external stakeholders.
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This section should describe the history of the component project. It should include
details of:
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who initiated the component project and how it was initiated
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identify the impact of problems or issues over time
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describe any other initiatives carried out previously to address related issues.
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Type here
3.2 Objectives
A statement of what the component project is expected to achieve including potential benefits
based upon the current state of knowledge and understanding.
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Type here
3.3 Scope of project
3.3.1
In scope
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This defines the component project boundaries.
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The scope outlined in any previous document should be confirmed here or updated as
necessary.
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List all items that are included in the scope of the component project.
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Department of Transport and Main Roads
Component OnQ template
Page 9 of 12
Project Name – Options Analysis
3.3.2
Out of scope
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List identified items that will not be delivered as part of this component project.
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This is most important as it specifies items that will not be undertaken as part of the
component project.
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This assists in managing or avoiding scope creep.
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The importance of individual out of scope items should be mentioned.
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Such items may pose significant risks to the project if they are not done at all by others.
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This may create risks for the project that need to be recognised and managed.
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3.3.3
Related projects
List any related projects or proposals affecting this component of the project (whether past,
current or planned) and their relationship to this component. Such projects may pose
significant risks to the project if they are not done at all by others or not completed in time.
This may create risks for the project that need to be recognised and managed.
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3.3.4
Constraints
Restrictions that will limit the way the objective is to be achieved (describe anything that might
impact on the successful development and/or implementation of the component project). This
may include restrictions on budget or funding, political issues, limited resources to work on the
overall project, timing constraints or constraints on the implementation of the outcomes of the
project.
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Type here
3.3.5
Urgency
Identify the urgency of the component project stating reasons.
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Type here
3.3.6
Assumptions
List all assumptions made in producing this document.
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Type here
Department of Transport and Main Roads
Component OnQ template
Page 10 of 12
Project Name – Options Analysis
3.4 Risks
Identify the risks associated with the component project development and implementation.
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Type here
4
Options analysis
4.1 Identified options
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This section should explain in full all options identified for the component, including
those not recommended.
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Each option should be analysed separately.
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The following subheadings should be used for evaluation of each option. The
information may be presented in order of preference, order of complexity, or in the
order in which the information is gathered and the option formulated.
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The same information can also be presented in serial format or in a table comparing
each option. The basis for ranking options should be detailed in this section:
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strategic fit (strengths and weaknesses)
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feasibility
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costs
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benefits
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option specific risks
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impacts
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timing
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deliverables
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others
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assumptions
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dependencies or constraints.
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Department of Transport and Main Roads
Component OnQ template
Page 11 of 12
Project Name – Options Analysis
4.2 Recommended option
This section recommends the preferred option for the component. It should include the
reasons why that option is recommended. Where an option involves a number of steps or
actions, each should be detailed in the recommendation.
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5
Key actions and dates
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Describe the next step recommended in this options analysis.
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Identify the key dates or milestones in the next process.
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Type here
6
Cost and forecast
Describe the resources (specific item and names where available) and the associated costs to
complete the next step.
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Type here
When all information has been put into this document and the guidance text boxes have been
deleted, it will be necessary to reformat the document. To update the table of contents:
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right click mouse in the table of content, ‘click update fields’
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click on ‘update entire table’, then click ‘ok’. (This will update the table of
contents to show the new page numbers).
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Department of Transport and Main Roads
Component OnQ template
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