Project name
Completion report (component)
Project Name – Completion Report
Tips for completing templates
–
Every section of the template should be addressed. If the section is not relevant to the
project, use ‘not applicable to this project’. This enables the project manager to tailor
the documentation to the needs of the project, while ensuring the knowledge areas of
project management have been addressed.
–
While deleting the guidance box streamlines the appearance of the document it is also
useful to save a version with all guidance intact. This allows you to review the guidance
again if any changes are required to the document, following review by other parties.
–
Information can be presented in table form.
–
This document should be managed in accordance with the Department of Transport and
Main Roads Recordkeeping Policy.
–
It could be useful to refer to a completed completion report as an example of how to
complete this document.
–
Templates should be completed in a language that is:
–
clear and easy to understand
–
pleasant to read
–
well-punctuated and grammatically correct.
To delete this guidance text box, double mouse click in the left margin and then press delete.
Document title Department of Transport and Main RoadsComponent OnQ template
Page 2 of 9
Project Name – Completion Report
Document control sheet
Action statement
Date
Name
Position
Action required
Due date
(Review/Endorse/Approve)
Version history
Version no.
Date
Changed by
dd/mm/yyyy
Prepared by:
Title:
Branch/District:
Division/Region:
Location:
Version no:
Version date:
Status:
DMS ref. no:
File/Doc no:
Nature of amendment
Initial draft.
Name
Job title
Branch/District
Division/Region
Floor, street, city
0.1
dd mmmm yyyy
Initial Draft / Consultation Draft / Approved Document / Minor Revision / Major Revision
DMS reference number
File number/document number
Contact for enquiries and proposed changes
If you have any questions regarding this document or if you have a suggestion for
improvements, please contact:
Project manager: Insert Project Manager's name here
Phone:
Insert phone number here
Document title Department of Transport and Main RoadsComponent OnQ template
Page 3 of 9
Project Name – Completion Report
Completion report approval
In signing this approval:

I agree that the document meets the standard required for the completion report.
Customer
Name
Position
Signature
Date
Sponsor
Name
Position
Signature
The following officer has endorsed this document.
Date
Name
Position
Signature
Date
Add further names as required
Document title Department of Transport and Main RoadsComponent OnQ template
Page 4 of 9
Project Name – Completion Report
Contents
Executive summary .................................................................................................. 6
1
Introduction .................................................................................................. 7
1.1
Purpose of this document .............................................................................. 7
2
Overall project .............................................................................................. 7
2.1
Project name and description ........................................................................ 7
3
Component project ...................................................................................... 7
3.1
Scope of project ............................................................................................. 7
3.1.1
3.1.2
3.1.3
3.1.4
3.1.5
3.1.6
In scope ................................................................................................................... 7
Out of scope ............................................................................................................ 7
Related projects ....................................................................................................... 7
Constraints .............................................................................................................. 8
Urgency ................................................................................................................... 8
Assumptions ............................................................................................................ 8
4
Project management aspects ..................................................................... 8
5
Lessons learned........................................................................................... 9
6
Key dates and resources ............................................................................ 9
Document title Department of Transport and Main RoadsComponent OnQ template
Page 5 of 9
Project Name – Completion Report
Executive summary
–
The executive summary is mandatory.
–
Outline the strengths and weaknesses of the options considered and summarise key
justification for the recommended option.
To delete this guidance text box, double mouse click in the left margin and then press delete.
Type here
Document title Department of Transport and Main RoadsComponent OnQ template
Page 6 of 9
Project Name – Completion Report
1
Introduction
1.1
Purpose of this document
Type here
2
Overall project
2.1
Project name and description
Enter the name and description of the overall project.
To delete this guidance text box, double mouse click in the left margin and then press delete.
Type here
3
Component project
3.1
Scope of project
3.1.1
In scope
Identify scope items documented in the component management plan and assess actual
scope delivered against them.
To delete this guidance text box, double mouse click in the left margin and then press delete.
Type here
3.1.2
Out of scope
Identify items as ‘out of scope’ for the component management plan and comment on any
impacts with actual scope delivery.
To delete this guidance text box, double mouse click in the left margin and then press delete.
Type here
3.1.3
Related projects
List any related projects or proposals that may have affected this project and how their
relationships to this project were managed.
To delete this guidance text box, double mouse click in the left margin and then press delete.
Type here
Document title Department of Transport and Main RoadsComponent OnQ template
Page 7 of 9
Project Name – Completion Report
3.1.4
Constraints
Describe anything that might have impacted on the successful development or
implementation of the project and how they were managed. Refer to constraints identified in
the project plan and describe their impact on the project.
To delete this guidance text box, double mouse click in the left margin and then press delete.
Type here
3.1.5
Urgency
Identify the urgency of the project and describe how this affected the management of the
project.
To delete this guidance text box, double mouse click in the left margin and then press delete.
Type here
3.1.6
Assumptions
List all assumptions made during the course of the project and discuss their validity.
To delete this guidance text box, double mouse click in the left margin and then press delete.
Type here
4
Project management aspects
–
Detail performance data including under and over achievements, adequacy of estimates
and customer satisfaction. The following nine project management key functional areas
should be addressed:
–
integration management
–
scope
–
time
–
cost
–
quality
–
risk
–
communications
–
human resources
–
procurement management.
–
Baseline is the approved project plan. Effects of constraints and assumption in project
plan on performance.
To delete this guidance text box, double mouse click in the left margin and then press delete.
Type here
Document title Department of Transport and Main RoadsComponent OnQ template
Page 8 of 9
Project Name – Completion Report
5
Lessons learned
Mistakes, undesirable outcomes, exceptional performance, and recommendations: as
recorded during the life of the project.
To delete this guidance text box, double mouse click in the left margin and then press delete.
Type here
6
Key dates and resources
Describe the current status of operationalisation of the project’s outcomes, further actions
required by operational areas, and the remaining risk and issues that operational areas will
need to manage.
To delete this guidance text box, double mouse click in the left margin and then press delete.
Type here
When all information has been put into this document and the guidance text boxes have been
deleted, it will be necessary to reformat the document. To update the table of contents:
–
right click mouse in the table of content, ‘click update fields’
–
click on ‘update entire table’, then click ‘ok’. (This will update the table of
contents to show the new page numbers).
To delete this guidance text box, double mouse click in the left margin and then press delete.
Document title Department of Transport and Main RoadsComponent OnQ template
Page 9 of 9