Institute of Space Technology
Procurement Department
LIT/IST Div/1415/ME-01
05-Nov-2014
To: _____________
__________________
__________________
Subj: Invitation of Tender for Refrigeration & Air Conditioning Lab
Equipments
Dear Sir,
We invite you to quote for supply of the items as detailed in AnnexA & B enclosed. Offers must be submitted on company’s letterhead with
complete specifications of offered equipment/item and undertaking given
at the end of Annex-A & B along with format for bid (Annex-C) to be duly
filled. Offers without filling Annex-C will be rejected.
The terms and conditions of this tender are as under:1. The bids comprise a single package containing two separate
sealed envelopes are required to be delivered at IST-Islamabad
latest by 11:30 hours on 25-Nov-2014. Tenders will be opened
on same date at 12:00 hours in the presence of bidders who
desire to attend. Each envelope shall contain separately the
financial proposal and the technical proposal. The envelopes shall
be marked as “FINANCIAL PROPOSAL” and “TECHNICAL
PROPOSAL” in bold and legible letters to avoid confusion. Initially,
only the envelope marked “TECHNICAL PROPOSAL” shall be
opened. The envelope marked as “FINANCIAL PROPOSAL” shall be
retained in the custody of the procuring agency without being
opened. The financial proposals of bids shall be opened publicly at
a time, date and venue announced and communicated to the
bidders in advance. Tender fee of Rs. 500.00 (Non-Refundable)
must be submitted along with Technical Offer in shape of DD/Call
Deposit in favor of IST. Offers without tender fee/receipt will be
rejected.
2. Sealed tenders addressed to the Deputy Assistant Director
(Procurement), Institute of Space Technology, Near Rawat Toll
Plaza, Islamabad Highway, Islamabad may be dropped in the
tender box or mailed through courier, registered post; but it must
be ensured that the same reaches our office well in time as late
offers will not be considered. The envelopes should be marked
clearly with the following information.
Tender No
Tender for
:
:
LIT/IST Div/1415/ME-01
Refrigeration & Air Conditioning Lab
Equipments
Due Date
Offer
:
:
25-Nov-2014
Technical/Financial
3. Rates: The bidder should quote their rates for:Page 1 of 15
__________
IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075496, 9075475
Fax: 051-9273310, website: www.ist.edu.pk
i.
ii.
iii.
iv.
DDP/ Free Delivery IST inclusive of all Govt. taxes.
Details of such taxes to be provided.
The bidder should indicate their NTN NO. & Sales Tax
registration number.
Items
must
be
quoted
as
per
user
requirements/sample available at IST - Store. Before
submitting any offer, bidder must consult the
concerned user regarding any query/specifications or
checking of sample. No change in the offer will be
accepted later on.
Offer shall be made as per our demanded specs or
equivalent.
4. Bid Bond: Technical offer must be accompanied with 02% of
total bid value in the form of pay order/ call deposit/ Demand
draft in favor of IST-Islamabad. No offer will be entertained
without bid bond. The bid bond will finally be adjusted/ refunded
on completion of the contract. At any stage if the purchaser feels
that the bidder has provided wrong information or the samples
are not provided as per the specifications mentioned in their offer,
the bid bond will be forfeited.
5. Delivery: Items must be delivered within 30 days after issuance
of Purchase Order. Delivery of the ordered items at the
Purchaser’s premises will be Supplier’s responsibility.
6. Validity: The offer shall remain valid for our acceptance for 90
Days from the date of opening of tender. Offers with validity less
than 90 days will be liable for rejection.
7. Inspection:
The inspection shall be carried out at IST and
the inspection report (findings) will be binding on you.
8. Taxes:
i.
GST/CED will be paid by the PURCHASER to the
SUPPLIER’S on production of a separately numbered ‘Tax
Invoice” showing the amount of sales tax and other details
under section 23 of Sales Tax Act-1990.
ii.
As per in vogue GST SRO, 20% of the 18% GST amount will
be retained by the Purchaser and later on submitted in the
CBR / Government Treasury, where as 80% of the 18% GST
will be paid to the Supplier for onward deposition in
CBR/Government Treasury.
iii.
Income tax will be deducted as per rule.
iv.
Any change in taxes/ duties levied by Govt. after opening of
bids will be on account of bidder. No change in offer will be
accepted later on.
9. Payment: All payments will be made through crossed cheque in
favor of the SUPPLIER in Pak Rupees. The payment mode will be
“100 % Payment after Delivery” after satisfactory performance in
every aspect and inspection. Advance payment is subject to
provision of equal amount of Bank Guarantee valid for 60 days
from date of delivery.
Page 2 of 15
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IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075496, 9075475
Fax: 051-9273310, website: www.ist.edu.pk
Note: Any representation for the delay of payment will not be
accepted, until complete required documents have not been
received. (Countdown starts when Store receives complete
documents).
10.Installation & Commissioning: Supplier will be required to
provide free of cost installation/ assembling, commissioning &
training of supplied item/ equipment at IST premises.
11.Late Offers:
The quotations received late (after opening the
tender) will not be considered. Cutting/ over writing are not
allowed, unless/ until authenticated under proper signature of the
authorized person.
12.Performance Bond: IST may ask to provide Performance Bank
Guarantee equivalent to 10% of total order value. The
Performance Bond shall be valid till warranty/ guaranty period
after the successful commissioning of the equipment/supply.
13.Publication/Literature/Catalogue in Hard Copies/CDs will be
provided along with offer. Moreover the supplier will be bound to
provide the following.
-
Maintenance Spares to be provided.
Essential Running Spares to be provided.
Certificate of Test Data/Calibration will be provided.
14.Supplier
must
be
manufacturer
or
OEM
authorized
Reseller/Distributor. Such Certificate must be accompanied with
the bid.
15.IST reserves the right to increase / decrease the quantity as per
requirements.
16.Supplier shall ensure to supply the stores of high quality and give
warranty of its satisfactory function, good workmen-ship and as
per required specifications. Supplier will be required to provide at
least 12 months Warranty for the supplied stores.
17.1 Evaluation Criteria: Bids will be evaluated in a manner that the
items will bring “value for money” to the organization. The
evaluation will be made on “Quality based method”. The
weightage will be as under:a) Technical Offer Weightage:
70%
b) Financial Offer Weightage:
30%
c) Percentage of passing in technical offer is 80% minimum, else
offer will be rejected and financial bid will be returned
unopened.
17.2




Following aspects will also be considered during evaluation:Better backup/ after sale support.
Availability of spares as & when required.
Frequent help at the time of machine breakdown
Experts support/ visits.
Page 3 of 15
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IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075496, 9075475
Fax: 051-9273310, website: www.ist.edu.pk




17.3
17.4
Previous performance of supplier against any IST order.
Reliability.
Technical/financial capabilities.
Acceptance of terms & conditions of tender.
The firm having maximum marks in both technical & financial
bids does not mean that purchase order will be issued in their
favor. The final decision will be made keeping in view our
budget position, which will be binding on all qualified bidders.
Tender will be finalized on package deal basis, however
individual equipment prices must be mentioned separately.
18. If IST deemed necessary, the lowest bidder may be asked to
provide samples before awarding of any contract/ order. In case
the sample of lowest bidder is rejected, samples from other
bidders will be called and contract will be awarded to technically
qualified lowest bidder.
19.IST may ask the lowest bidder for any clarification/providing of
documents for satisfactory evaluation of offer.
20.Conditional bids may be liable for rejection. Offers with incomplete
documentation will be rejected.
21.IST may ask the lowest bidder to provide a “Certificate” that firm
has never been black listed which will be submitted on stamp
paper.
22.Both technical and financial offers must be submitted in two
separate sealed envelopes. Each envelope should contain the
documents as under:
Technical offer:
i. Technical quotation on letter head
without prices as per Annex-A.
ii. Format of bid as per Annexure-C
(attached).
iii. Complete technical catalogues/
CDs/broachers etc.
iv. Previous performance.
v. 02 % Bid Bond.
vi. Tender fee in shape of DD/call
deposit/receipt.
Financial offer:
i. Quotation on letter head
with prices.
23. Only one offer will be accepted against one tender. Firms offering
multiple offers will not be acceptable. In case any firm desire to
submit multiple offers for any equipment, it must be supported
with separate bid bond.
24. If for any reason the office remains closed on the date of opening
of the tenders, the tender will be opened on the next working day
at the same time and place.
Page 4 of 15
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IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075496, 9075475
Fax: 051-9273310, website: www.ist.edu.pk
25.Failure & Termination: Incase the supplier / contractor failed to
deliver the stores within specified delivery period, IST shall have
the following options:i.
To recover liquidated damages @ 2% of total purchase order
value per month or part thereof will be imposed. The
maximum limit of liquidated damages will not exceed 10% of
contract value. Such damages shall be recovered from the
bills, bid bond and or by withholding any amount due to be
paid against this or any other purchase order.
ii.
To purchase from elsewhere, without notice to you but at
your risk and cost, the stores not delivered within the
stipulated period and to recover excess value so paid by us
from your bills or from your security and or to cancel the
contract at your risk and cost.
26.Blacklisting: If the supplier failed to execute order as per laid
down terms and conditions in the tender/order or the performance
is not satisfactory or are found to be indulging in corrupt or
fraudulent practices, the action for blacklisting of firm/ supplier/
contractor will be taken as per PPRA rule 19. In case of any dispute,
the case will be referred to Vice Chancellor (IST), whose decision
will be final.
27.IST reserves the rights to accept or reject any or all tenders as a
whole or in part as per PPRA Rule 33 (1). The decision in this regard
will be firm, final and binding on all bidders.
(Jawad Rehmatullah)
Assistant Director (Procurement)
Institute of Space Technology, Islamabad
Page 5 of 15
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IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075496, 9075475
Fax: 051-9273310, website: www.ist.edu.pk
Annexure – A
TECHNICAL OFFER
LIT/IST Div/1415/ME-01
Date: 05-Nov -2014
Due On: 25-Nov -2014
1. REFRIGERATION CYCLE DEMONSTRATION UNIT
Supplier’s Offered
Tender Specifications
Evaluation Criteria
Specifications
Marks
Obtained
Total Marks: 26
Compressor
Power consumption: 210 - 213W at
7,2°/32°C
Refrigeration capacity : 370 - 375W at
7,2/32°C
Condenser and evaporator with fan
Max. air flow condenser : 300m³/h
Max. air flow evaporator : 180m³/h
Capillary tubes : 1.5m,2m, 3m, 4m, 6m
Power consumption
< 210
1
210 - 211 2
212 - 213 4
Refrigeration capacity
< 370
1
371
2
372
3
4
Yes
4
Yes
1.2L
1
1.3L
4
-1 to 8 - 10bar 2
' -1 to 24bar
3
' Higher
3
Receiver for refrigerant : 1.2L - 1.3L
Measuring ranges
Pressure : 1 - 8 ~ 10bar / -1 ~ 24bar or
higher
3
4
4
3
Page 6 of 15
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IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075496, 9075475
Fax: 051-9273310, website: www.ist.edu.pk
Temperature : (4x -40)- (150°C) , (1 x -100 )(100°C)
Flow rate : 2 - 18m³/h
Electric power consumption : 0 - 1000W
Yes
Yes
2
2
Total Marks Obtained
2.
Tender Specifications
ABSORPTION CYCLE REFRIGERATOR
Supplier’s Offered
Evaluation Criteria
Specifications
Marks
Obtained
Total Marks: 28
Working medium : Ammonia-water solution
Auxiliary gas: Hydrogen
Electric heater: 60~180W
Gasburner, adjustable: Propanegas
Evaporator heater, adjustable: 50W
Yes
Yes
140 - 180 4
100 - 140 3
60 - 100 2
<60
1
Yes(Adjustable) 4
Yes(Non Adjustable) 2
50W (Adjustable) 4
50W (Non Adjustable)
2
<50 1
4
4
Yes
Yes
4
4
Measuring ranges:
Temperature : 4x-80...180°C
Power 0-200W
4
4
4
Total Marks Obtained
Page 7 of 15
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IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075496, 9075475
Fax: 051-9273310, website: www.ist.edu.pk
3.
H.V.A.C (Heating Ventilation and Air Conditioning) and Fault Simulator
Supplier’s Offered
Tender Specifications
Specifications
Evaluation Criteria
Marks
Obtained
Total Marks: 52
Steam humidifier
Power consumption : 4kW
Yes
4.5kg/h 1
5.0kg/h 2
5.5kg/h 4
Steam capacity : 4.5kg/h - 5.50kg/h , switchable
in three stages
4
4
Fan
180W 1
190W 4
200W 2
Power consumption : 180W - 200W
Max. volume flow: 800m³/h - 820m³/h
Speed : 450 -1200/min
Dpmax : 410Pa - 420Pa
Air preheater: 2kW - 2.5kW, switchable in two
stages
4
Yes 4
2kW Switchable 4
2kW Not switchable 1
1kW Switchable 4
1kW Not switchable 2
NA
NA
Air reheater: 1kW -1.5kW, switchable in two stages
Air duct, WxH : 275 x 325mm /300x350mm
Direct evaporator as air cooler: 5kW - 6kW
Condensing unit
Power consumption : 950W - 1000W at 5/30 °C
4
4
4
N/A
Page 8 of 15
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IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075496, 9075475
Fax: 051-9273310, website: www.ist.edu.pk
2.1 - 2.2 3
2.3 - 2.3 4
2.4 - 2.5 1
Refrigeration capacity : 2.2kW - 2.5kW at 5/30 °C
Measuring ranges
Differential pressure (air flow) : 0...100Pa
Temperature: 5x 0...50°C, 4x -100...200°C
Humidity: 5x 0 - 100%
Pressure (refrigerant): 2x 0 - 16bar
Flow rate (refrigerant): 8 - 102L/h
Yes 4
4
4
Simulation Requirement
Heating, ventilation and air Conditioning, Fresh air,
recirculation and extract dampers Filter, Cooling
coil, Heating coil, Supply fan Extract fan, Low limit
control, Temperature control, Chiller plant Chilled
water pumps, Constant temperature pumps
Compensated heating system, 2 Boiler sequence
control Compensated heating valve, Variable
temperature pumps Flow sensor, Outside sensor,
Boiler flow sensor Boiler return sensor, Domestic
hot water control, Diverting valve Secondary
pump, Temperature sensor, Frost protection
Outside sensor, Return sensor, Room Sensor (Anti
condensation)
Simulate >= 30 20
Simulate 20-29 13
Simulate 1 - 19 05
20
Total Marks Obtained
Page 9 of 15
__________
IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075496, 9075475
Fax: 051-9273310, website: www.ist.edu.pk
Refrigeration and Air Conditioning Control and Fault Simulator
Supplier’s Offered
Tender Specifications
Evaluation Criteria
Specifications
4.A
Marks
Obtained
Total Marks: 20
Simulation Requirement
Compressor
Condensing Unit
Crankcase Heater
Defrost Facility
Evaporator
Expansion Device (indoor use)
Expansion Device (outdoor use)
Heating/Heat Pump
High Pressure Switch
Low pressure Switch
Non Return Valve (indoor use)
Non return Valve (outdoor use)
Refrigeration/Cooling
Reversible Filter drier
Reversing Valve
Sight Glass (Heating)
Suction Line Accumulator
Up to 20 faults in cooling and heating modes
could be simulated
Simulate >= 30 20
Simulate 20-29 13
Simulate 1 - 19 05
20
Total Marks Obtained
Page 10 of 15
__________
IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075496, 9075475
Fax: 051-9273310, website: www.ist.edu.pk
Reverse Cycle Refrigeration & Air Conditioning Unit
Supplier’s Offered
Tender Specifications
Evaluation Criteria
Specifications
4.B
Marks
Obtained
Total Marks: 20
Hermetic Condensing Unit: Having a high
starting torque motor with built-in winding
protector. Air cooled condenser & liquid receiver
Remote Water-cooled Condenser
Forces Air Evaporator:
Coil block 3/8 inch O.D. Copper tube with a
luminun fins
Flow Controls :
Automatic expansion valve
Internally equalised thermostatic expansion
valve
External equalised thermostatic expansion valve
Selection by handwheel valve
Static Evaporator :
Coil block as for Forced Air Evaporator and
Flow Control
Capillary tube with separate filter drier
Selection by handwheel valve
Reverse Cycle Operation:
Evaporator pressure regulating valve for
dual-temperature operation.
High pressure switch, Low pressure switch,
Compound Gauge and High pressure Gauge
Sight Glasses
Check Valves to control direction of refrigerant
flow
Hand Valve
Yes
4
Yes
4
Yes
4
Yes
4
Yes
4
Total Marks Obtained
Page 11 of 15
__________
IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075496, 9075475
Fax: 051-9273310, website: www.ist.edu.pk
Tender Specifications
5. Commercial Refrigeration Training Unit
Supplier’s Offered
Evaluation Criteria
Specifications
Marks
Obtained
Total Marks: 12
Condensing Unit
Fan coolet, high back pressure, high start-torque
hermetic unit,
Complete with :
Suction and Discharge Service Valves
Gauge Manifold Connections & Built-in Motor
Protector
Yes
4
Yes
4
Yes
4
Evaporator
Forced air, blow through type with 15 watt fan
motor.
Aluminium casing with removable front panel
Split circuit coil block, constructed from
seamless copper tube, and fitted with aluminium
fins.
Detachable
Insulated hood with variable heat load; 150, 175
or 200 watts
Dial thermometer
Thermostatic Expansion valve
Liquid Line Filter Drier
Page 12 of 15
__________
IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075496, 9075475
Fax: 051-9273310, website: www.ist.edu.pk
Heat Exchanger
High Pressure Switch (to cut out on rise of
pressure)
Low Pressure Switch (to cut out on fall of
pressure)
High Pressure Gauge
Compound Gauge
Electrical
Main. ON/OFF switch with indicator lamp
Heat load ON/OFF switch
Total Marks Obtained
Undertaking: We have carefully read the terms and conditions mentioned in tender documents. We accept all these
terms & conditions.
Signature: _________________
Name: ____________________
Designation: _______________
Stamp: ___________________
(To be Printed On Company’s Letterhead)
Page 13 of 15
__________
IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075496, 9075475
Fax: 051-9273310, website: www.ist.edu.pk
Annexure – B
FINANCIAL OFFER
LIT/IST Div/1415/ME-01
Date: 05-Nov -2014
Due On: 25-Nov-2014
S/No
1
2
3
4.A
4.B
5
Description
Refrigeration Cycle Demonstration Unit
(As per offered specifications)
Absorption Cycle Refrigerator
(As per offered specifications)
H.V.A.C (heating ventilation and air
conditioning) and fault simulator
(As per offered specifications)
Refrigeration and air conditioning control
and fault simulator
(As per offered specifications)
Reverse cycle refrigeration & air
conditioning unit
(As per offered specifications)
Commercial refrigeration training unit
(As per offered specifications)
Qty
Nos
Unit Price
(to be
quoted
excluding
GST)
Total
Value
01
01
01
01
01
01
Total Value:
GST Amount:
Net Total Value:
Undertaking: We have carefully read the terms and conditions mentioned in
tender documents. We accept all these terms & conditions.
Signature: _________________
Name: ____________________
Designation: _______________
Stamp: ___________________
(To be Printed On Company’s Letterhead)
Page 14 of 15
__________
IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075496, 9075475
Fax: 051-9273310, website: www.ist.edu.pk
(To be Printed and typed On Company’s Letterhead)
(Annexure-C)
LIT/IST Div/1415/ME-01
Date: 05-Nov-2014
Due On: 25-Nov-2014
Format for Bid
1. Bid Bond Value
(To be attached in original with
Technical offer)
:
2. Tender Fee/Receipt
:
3. Complete Technical specifications
& catalog attached.
:
YES NO
4. Details of previous performances/
Orders attached.
:
YES NO
5. Delivery Schedule
:
30 days
YES NO
6. Validity of Offer
:
90 days
YES NO
7. Country of Origin
:
8. Free of cost Onsite Installation/Commissioning/
Training to be provided
:
YES NO
9. After sale service to be provided
:
YES NO
10.Guarantee/Warranty
:
YEARS
11.Company full address
Contact Person
Cell No.
:
:
:
12.Acceptance of terms & conditions
of tender without any condition.
:
YES NO
_____________
Sign & Seal
Page 15 of 15
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IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075496, 9075475
Fax: 051-9273310, website: www.ist.edu.pk