Prepared by:
Health and safety Advisor
Document Owner:
Health and Safety Advisor
Authorised for use by:
Health and Safety Committee
Authorised for Standard of Content:
Executive Director
DOCUMENT HS-013
PAGE:1OF 4
TITLE: HSMS AUDITING
ISSUE TWO DATE OF PRODUCTION APRIL 03
VALID FOR TODAY ONLY:12/04/20

DOCUMENT HS-013
PAGE:2OF 4
TITLE: HSMS AUDITING
ISSUE TWO DATE OF PRODUCTION APRIL 03
VALID FOR TODAY ONLY:12/04/20

PURPOSE
This activity is an essential element of an effective (HSMS), and will provide the College with information which will enable it to evaluate the reliability, efficiency and effectiveness of its arrangements for policy making, organising, planning, implementing, measuring and reviewing performance. It does not measure the performance of individuals, but is aimed at aiding the organisation to continually improve the standard of its HSMS.
2.SCOPE
The College is committed to auditing the components of its occupational health and safety management system (OH&S). Audits will be planned by the Health and Safety Advisor or may be at the request of the Executive Committee or Board of Governors.
3.DEFINITIONS
1. Audit: A systematic, independent and documented process for obtaining ‘audit evidence’ and evaluating it objectively to determine the extent to which ‘audit criteria’ are fulfilled.
Independent does not necessarily mean external to the organisation. In many cases particularly for smaller organisations independence can be demonstrated by the freedom
2.
3. from responsibility for the activity being audited.
OH&S management system: part of an organisations management system used to develop and implement its OH&S policy and manage its OH&S risks.
Nonconformity – non fulfilment of a requirement.
4.RESPONSIBILITIES
Lead Auditor

The Lead Auditor defines the audit scope, prepares the audit plan, coordinates the audit process, submits the final report and approves and verifies the corrective action plan.

The Lead Auditor will be a BSI Registered Lead Auditor.

Upon request to audit, the Lead Auditor will notify the Head of Department/School of the intent to audit and of the audit schedule.
Head of department/school being audited
To co-operate with the auditor so as to achieve audit objectives by:

Providing access to relevant facilities and any evidence or material as requested by the auditor.

Appointing responsible persons to accompany the auditor and to assist in the discovery and interpretation of required information.

All persons required to provide information to an auditor must do so in an open and cooperative manner, answering all questions honestly and to the best of their ability.

Ensuring that relevant employees are informing about the audit objectives and scope.

Providing all resources needed for the Lead Auditor to ensure an effective and efficient audit.

Reviewing the audit findings and implementing corrective actions in accordance with a plan agreed with the Lead Auditor.

Ensuring the planned actions are reviewed at set intervals in order to check progress and verify that objectives have been achieved.

Reporting on progress to the Executive Director as requested.
5.PROCEDURE
Audit Stages
DOCUMENT HS-013
PAGE:3OF 4
TITLE: HSMS AUDITING
ISSUE TWO DATE OF PRODUCTION APRIL 03
VALID FOR TODAY ONLY:12/04/20


Audit of intent or adequacy – the Lead Auditor will obtain the information required to demonstrate compliance with the standard. This evidence may be in the form of the
OHSAS manual which is evaluated by the auditor to determine if the system outlined
None in the documentation complies with the standard.

Compliance or implementation audit – determination to the degree to which actual practice complies with the documentation.

Effectiveness of audit – All the audit findings are recorded and analysed by the Lead
Auditor to assess the degree to which the OH&S Management System achieves the stated objectives. A significant number of nonconformities will give an indication that the system is not effective. Similarly the recording of a major nonconformity will indicate a lack of effectiveness.
6.RELATED DOCUMENTS
 ‘Successful Health and Safety Management’ HS(G) 65.

BS OHSAS 18001:2007 Occupational health and safety management systems - requirements
7.RECORDS

Audit summary report to be submitted to the Health and Safety Committee with

Health and Safety Recommendations and Action Plan
8.ATTACHMENTS
DOCUMENT HS-013
PAGE:4OF 4
TITLE: HSMS AUDITING
ISSUE TWO DATE OF PRODUCTION APRIL 03
VALID FOR TODAY ONLY:12/04/20