Course Syllabus
LI 809XO
Introduction to Archives
1/11-13, 2/8-10, & 3/14-16
Faculty:
Email:
Primary Phone:
Online Course Login:
Credit Hours:
Note:
Important info from
ESU:
Mary Jo Pugh
MaryJoPugh@aol.com
(925) 938-1419
https://elearning.emporia.edu
3.0
Course Syllabus May Change
Fall '08-Spring '09 Syllabus
Attachment
Course Syllabus
LI 809
Archival Management
Jan. 11-13, Feb. 8-10, and Mar. 14-16 2008
Faculty:
Mary Jo Pugh
Email:
MaryJoPugh@aol.com
Primary Phone:
(925) 938-1419
Online Course Login: blackboard.emporia.edu
Credit Hours:
3.0
Note:
Course Syllabus May Change
Purpose of Course:
This course will introduce students to the world of archives and manuscripts
and to the archival profession. Students will learn about the creation and
use of archival and manuscript materials and how archivists manage
them. The course will introduce the functions of selection and appraisal,
arrangement and description, preservation, reference and access, and
outreach and education. The course serves as a foundation for further study
in archival work or as an introduction for information professionals in all
settings.
Course Learning Objectives:
At the conclusion of this course, students will demonstrate introductory
knowledge of
• recordmaking and recordkeeping systems in a variety of settings and time
periods;
• the place of archives in the universe of information: records, archives,
manuscripts, books, periodicals, audio-visual materials, and electronic
formats
• the variety of archival institutions and missions;
• basic functions and principles by which archival institutions carry out their
mission, including selection and appraisal, arrangement and description,
reference and access, and outreach and advocacy;
• descriptive tools used to provide intellectual and administrative control for
levels of archival arrangement, such as guides, finding aids, inventories, and
bibliographic records;
• basic preservation programs in archival institutions.
Required Materials
One book is available for purchase. Gregory S. Hunter, Developing and
Maintaining Practical Archives. Second edition. 1-55570-467-0. 2003. 8 1/2
x 11. 450 pp. $65.00
Other required readings are available in an electronic course reader, marked
in the syllabus with an *
Recommended Resources
• Monitor listservs and electronic mailing lists available at
http://www.archivists.org/listservs/index.asp#archives-archivists
• Especially the Archives and Archivists list at
http://forums.archivists.org/read/?forum=archives
Course Requirements
On-line discussion of readings for first weekend completed by noon
Thursday January 10.
Institutional Comparison paper, 4-5 pages in length, double spaced. Due to
instructor by email noon Tuesday Feb 4 and posted on the class blackboard.
Compare and contrast the mission, scope of collections,
methods of acquisition, and use policies of the Library of
Congress Manuscripts Division (http://www.loc.gov/rr/mss/)
and the National Archives (www.archives.gov) Additional
information will be posted on the class blackboard and
discussed on Sunday January 13..
On-line discussion of readings for the second weekend: completed by noon
Thursday Feb 7.
Paper: One paper is required, 10 to 12 pages double spaced. Due to
instructor by email and posted on blackboard by noon March 10. Revised
copy due to instructor by END of TERM, date to be determined
Paper will discuss one collection at the Oregon Historical
Society and analyze its creation, physical attributes, content,
arrangement, description, potential uses, and preservation.
Additional information will be posted on the class blackboard
and discussed on Sunday January 13.
Grading Criteria and Scale
10 %
On-line discussion 1
10 %
On-line discussion 2
20 % Class participation
20 %
Institutional Comparison paper
40%
Collection Paper
Course Calendar
Friday January 11, 2008 : Classroom
Nature of Archives: Users of Archives
Required readings:
Hunter, Chapter 1
Explore the website Understanding Society through its
Records at http://john.curtin.edu.au/society/ especially the
sections “Overview,” “Evidence,” and “Justice. “
Note the “Information Family Tree”
at http://john.curtin.edu.au/society/evidence/tree.html.
Saturday. January 12: 9:00 Oregon Historical Society
Nature of Archives: Makers of Records
Required readings:
David M. Levy, “Meditation on a Receipt,” Chapter 1, Scrolling
Forward: Making Sense of Documents in the Digital Age (New
York: Arcade Publishing, 2001), 7-20.*
JoAnne Yates, “Internal Communication Systems in American
Business Structures: A Framework to Aid Appraisal” American
Archivist 48 (Spring 1985): 141-158 *
Margaret Hedstrom, “Understanding Electronic Incunabula: A
Framework for Research on Electronic Records,” American
Archivist 54 (Summer 1991): 334–54. *
Peter J. Wosh, “Going Postal,” American Archivist 61 (Spring
1998): 220–39. *
National Association of Secretaries of State (NASS) and
National Electronic Commerce Coordinating Council (eC3)
Digital Archiving: From Fragmentation to Collaboration at
http://www.ec3.org/Pubs/PubSymPapers.htm
Optional readings:
JoAnne Yates, Control through Communication: The Rise of System in
American Management , especially chapters 1-3.
James O'Toole “Toward a Usable Archival Past: Recent Studies in the
History of Literacy,” American Archivist 58 (Winter 1995): 86–99.
Tour of the Archives and Manuscripts, Oregon Historical Society
Saturday afternoon January 12: Classroom
Nature of Archives: Keepers of Archives
Required readings:
Hunter, Chap 13
John Fleckner, “'Dear Mary Jane:' Some Reflections on Being
an Archivist,” American Archivist 54 (Winter 1991): 8-13 *
Steven L. Hensen, “Revisiting Mary Jane, or Dear Cat: Being
Archival in the 21 st Century,” American Archivist 65
(Fall/Winter 2002): 168-175 *
Academy of Certified Archivists, The 2003 Role Delineation
Statement at
http://www.certifiedarchivists.org/html/RoleDelineation.html
Society of American Archivists Code of Ethics for Archivists
5 Feb 2005
http://www.archivists.org/governance/handbook/app_ethics.asp
International Council on Archives: Code of Ethics
6 September 1996
http://www.ica.org/en/node/30046
Society of American Archivists, www.archivists .org
Selection and Appraisal
Records management
Acquisitions
Required readings:
Hunter, Chap 2,Chap 3, Chap 4
Elisabeth Kaplan, “We Are What We Collect, We Collect What We Are:
Archives and the Construction of Identity” American Archivist 63
(Spring/Summer 2000): 126-151. *
Susan D. Steinwall, “Appraisal and the FBI Case: For Whom Do Archivists
Retain Records?” American Archivist 49 (Winter 1986): 52--64 *
Guide to Donating Your Personal or Family Papers to a Repository
http://www.archivists.org/publications/donating-familyrecs.asp
Guide to Donating Your Organizational Records to a Repository
http://www.archivists.org/publications/donating-orgrecs.asp
Sun January 13 Classroom
Selection and Appraisal (cont.)
Discussion of the paper assignments
****
Friday February 8: Classroom
Arrangement and Description
Required readings:
Hunter Chap 5, Chap 6
Frederic Miller, Arranging and Describing Archives and
Manuscripts (Chicago: Society of American Archivists: 1990).
Chapters 3, 4, 6. pp.19-44, 57-68 *
Victoria Irons Walch, Standards for Archival Description
(Chicago: Society of American Archivists: 1999). “Introduction”
and Chapter 6, “Authority Control” at
http://www.archivists.org/catalog/stds99/index.html
Daniel V. Pitti, “Encoded Archival Description: The
Development of an Encoding Standard to Archival Finding
Aids,” American Archivist 60 (Summer 1997): 268-283. *
Reference Works:
Describing Archives: A Content Standard . (Chicago: Society of American
Archivists, 2004). 291 pp. Content standard for description of archival
records and manuscript collections. The volume consists of three parts:
"Describing Archival Materials," "Describing Creators," and "Forms of
Names." Separate sections discuss levels of description and the importance
of access points to the retrieval of descriptions. Appendices include a
glossary, list of companion standards, and crosswalks to APPM , ISAD(G),
ISAAR(CPF), MARC 21, and EAD.
THE EAD COOKBOOK 2002 at
http://www.archivists.org/saagroups/ead/ead2002cookbookhelp.html
Saturday morning February 9 8:30 Oregon Historical Society
Arrangement and Description practicum
Examine collections for paper assignment
Saturday afternoon February 9: Classroom
Arrangement and Description (cont.)
Sunday February 10: Classroom
Arrangement and Description (cont.)
****
Friday March 14 Classroom
Preservation, security, and disaster planning
Hunter Chap 7 and 8
Saturday morning March 15 9:00 Oregon Historical Society
Discuss collections and drafts of papers
Non-textual formats: photographs, graphic, audiovisual, electronic
Hunter Chap 10, 11
Saturday afternoon March 15: Classroom
Access, Reference, Use, and Outreach
Hunter Chap 9
Elizabeth Yakel and Deborah A. Torres, “AI: Archival
Intelligence and User Expertise,” American Archivist , 66
(Spring/Summer 2003): 51-78. *
Barbara L. Craig, “Perimeters with Fences? Or Thresholds with
Doors? Two Views of a Border,” American Archivist , 66
(Spring/Summer 2003): 96-101. *
Elsie Freeman Finch and Paul Conway, “Talking to the Angel:
Beginning Your Public Relations Program,” in Advocating
Archives: An Introduction to Public Relations for Archivists .
Chicago : SAA and Scarecrow Press, Inc. 1994. pp.5-22. *
Sun March 16: Classroom
Review, summary, conclusion
Faculty-Initiated Student Withdrawal Procedure
Students should be aware that your instructor follows the university’s policy
of faculty-initiated student withdrawal. It reads as follows: “If a student’s
absences from class or disruptive behavior become detrimental to the
student’s progress or that of other students in the class, the faculty member
shall attempt to contact the student in writing about withdrawing from the
class and shall seek the aid of the office of Vice President of Student Affairs
to help insure contacting the Student. The Office of the Vice President of
Student Affairs shall provide the student information about the existing
appeals procedures. Upon receiving a written report from the faculty
member, the Vice President of Student Affairs may initiate a student
withdrawal from the class. None of the above implies or states that faculty
members are required to initiate the student withdrawals for excessive
absence. [Policy and Procedures Manual 43.11]
"I" Incomplete Grading Policy
The grade of "incomplete" will be given only for personal emergencies which
are verifiable and when the student has done passing work in the course.
Academic Dishonesty
At Emporia State University, academic dishonesty is a basis for disciplinary
action. Academic dishonesty includes but is not limited to activities such as
cheating and plagiarism (presenting as one's own the intellectual or creative
accomplishments of another without giving credit to the source or sources.)
The faculty member in whose course or under whose tutelage an act of
academic dishonesty occurs has the option of failing the student for the
academic hours in question and may refer the case to other academic
personnel for further action. Emporia State University may impose penalties
for academic dishonesty up to and including expulsion from the university.
Disabilities Policy
Emporia State University will make reasonable accommodations for persons
with documented disabilities. Students need to contact the Director of
Disability Services and the professor as early in the semester as possible to
ensure that classroom and academic accommodations are implemented in a
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Contact information for the Office of Disability Services:
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211 S Morse Hall
Emporia State University
1200 Commercial Street / Box 23
Emporia, KS 66801
Phone : 620/341-6637
TTY: 620/341-6646
Email: disabser@emporia.edu
Copyright © 2008 ESU SLIM
School of Library & Information
Management
Emporia State University
1200 Commercial Campus Box
4025
Emporia, KS 66801
voice: (800) 552-4770
voice: (620) 341-5203 - other numbers
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Content comments for the instructor:
MaryJoPugh@aol.com
Technical questions:
slimhelp@emporia.edu