Big Sur International Marathon
Board of Directors Meeting
September 18, 2003
Board Members Present: Campbell, J. Cook, Creeley, D. Dixon, H. Ferlito, Lesniak, Love,
McBride, Mutty, Poulos, Randazzo, W. Richey, Tangelbad, Tendler-Valencia, and Zubick.
Associates Present: Battig, Campbell, Connell, K. Cook, K. Dixon, Donnelly, Fagan, K.
Ferlito, T. Greening, Harr, Hollis, Becky Jones, Beth Jones, S. Kastner, Klein, Laughlin, Loris,
Mislick, Nye, J. Richey, Shankle, K. Smith, and Walter.
Staff Present: Balog, W. Kastner, Sebok, and S. Smith.
Board Chairman Hugo Ferlito called the meeting to order at 5:45 PM. The volunteer
appreciation party at Palo Colorado Ranch was successful, given that this was the first year for
the event. Founding board members were recognized with a plaque and given a BSIM running
jacket. Hugo hopes to make this an annual event to honor volunteer team captains.
Hugo shared two proposals that will be voted on later in the evening by the Board.
1. Associate Board Members who have successfully served one year or more will be
officially voted on and approved.
2. $3,000 be given to special artists Jonathon Lee, Shell Fisher, and Rick Masten for their
generous contributions of time and talent to BSIM over the years.
Minutes were approved as corrected.
The election of Board Members followed. Board members were instructed to vote for 8 of the
10 candidates on the ballot and to elect the officers. Results were as follows:
Three year terms: Balester, Campbell, Donnelly, Mutty, Nye, Randazzo, and Richey
One year term: Hambley, First alternate: Beth Jones, Second alternate: Donna George. Officers
remain: Chairman of the board Hugo Ferlito, Vice Chairman Jay Zubick, Treasurer Jim Poulos,
and Secretary Ruth Nye. Hugo congratulated the new board members.
Hugo requested approval on grant distribution as recommended by grants committee. The list of
grant recipients was circulated. Grants were determined based on the number of hours served.
All board members were encouraged to be involved with the grants committee, especially if
there are concerns about the recommendations. Hugo praised the work of the committee.
$160,000 distribution was M/S/A unanimously. The grant reception will be held at Rocky Point
Restaurant on October first at 5:30 PM. All members are invited, RSVP to BSIM office.
Jim Poulos presented a budget summary for last year. Column one is last year’s approved
budget, column two expenses through July 2003, column three proposed 2004 budget. A
discussion followed.
Race Director Wally Kastner gave an update on registration for all upcoming events. Projections
have been reached. Wally is hoping to set a record with 3,100 finishers for an inaugural half
marathon.
 3428 registered for the Half marathon (cap at 3,500)
 Power walk sold out
 760 Walk
 65 Relay
 36 5K
Runner’s World magazine is giving BSIM 50% discount on ads, previously they were free.
BSIM was the only race in the country getting a “free ride.” Wally will gauge future advertising
budgets based on registration needs.
Wally projects a net profit well over $300,000 for next year. Sponsor relationships are strong.
BSIM will continue their policy of not dropping an inactive sponsor without a replacement.
Examples of this policy paying off are with Comcast and United Airlines who have both returned
as BSIM sponsors.
In keeping with the mission statement of BSIM, Hugo proposed establishing an outreach
program geared for improving youth health in the community. Childhood obesity has reached
epidemic proportions. He asked for volunteers to work together in lobbying school boards to get
more running programs established in the schools, take out the soda machines, and increase the
quality of nutrition in the schools. Wally cited other marathons that are doing this type of effort.
Sponsorship such as Asics shoes is a possibility. One person from BSIM is needed to say, “I
want to be in charge.”
Sally Smith shared that Debi Cassan was diagnosed with breast cancer last week. She asked that
we “say a prayer.” Debi is at home now, same address as on the board roster. She is listed under
consultants.
Half marathon board meeting will be held next Tuesday at 5:30 PM in Sand City. Volunteers are
still needed.
Yvonne McBride questioned her name not being on the ballot. Hugo stated that 2 phone
messages were received that led the BSIM office staff and him to understand that she was
stepping down due to health reasons. He also stated that written copies of the ballot were mailed
to all board members 2 weeks ago, and this evening’s election took place over an hour ago. If a
misunderstanding had occurred, why was she waiting until now to voice her concern? Yvonne
accepted the results of the election.
Meeting adjourned to voting member session at 6:40 PM.
Meeting of voting board members called to order at 6:50 PM. Hugo called for a vote of the
$3,000 for special artists. Discussion followed. M/S/A unanimously.
Hugo reported Executive Board recommendation that the staff be given a $5,000 bonus for the
fiscal year 2003. Of this amount, Wally would keep $2,500, and distribute $2,500 among the
staff. Discussion followed. M/S/A 13 yes, 1 no. Hugo asked Jim Poulos to add $5,000 to this
year’s budget.
Hugo proposed instead of having a separate financial committee, the executive committee would
serve that capacity. He stated all board members are welcome to attend.
Hugo stated that Wally had approached him with a request for an increase in office salaries
starting October 2003. This was discussed in executive committee and the following salaries
were unanimously recommended at that time:
 $60,000 for Wally Kastner
 $50,000 for Chris Balog
 $40,000 for Sally Smith
Discussion followed. M/S/A with 13 yes, 1 no.
Hugo asked that Dick Sebok’s consultant’s salary be raised from $38,000 to $39,900 per
recommendation of executive committee. Discussion followed. M/S/A unanimously.
The board then discussed the proposed budget for 2004. M/S/A unanimously.
Hugo Ferlito adjourned the meeting at 7:30 PM.
Respectfully submitted,
Ruth Nye
Recording Secretary