RECORD OF BOARD PROCEEDINGS
(MINUTES)
Georgetown, Ky., May 7, 20 13
The Scott County Board of Education met at Great Crossing Office Complex at 6:30 o'clock
P.M. on the 7th
day of May , 20 13, with the following members present:
(1)
(4)
Rebecca W. Sams
Jo Anna Fryman
(2)
(5)
Robert H. Conway
Jennifer Holbert
(3)
Dr. Roger A. Ward
REGULAR BOARD MEETING
(Meeting #10)
1.
CALL TO ORDER: The meeting was called to order by Chair Dr. Roger Ward.
2.
WELCOME: Chair Dr. Ward welcomed everyone to the meeting.
3.
VISION STATEMENT – Ms. Sams read, “we exist to ensure the best education for every
student in Scott County Schools and to create a collaborative culture to ensure student
learning”.
4.
APPROVE AGENDA: Upon the recommendation of the Superintendent, it was moved
by Ms. Holbert and seconded by Mrs. Fryman that the Board approve the agenda with a
change to item #27 divided into five sections for five separate votes.
Motion carried unanimously.
5.
FINANCIAL STATEMENT: Randy Cutright gave a brief overview.
Summary of Cash Activity for MARCH 2013
Beginning Balance (Cash
& Investments)
Receipts
Expenses
General Fund
$11,138,698.84 $3,399,333.15 $4,042,543.07
Special Revenue Fund
-$18,164.75
$751,729.05
$508,582.42
Capital Outlay Fund
$487,255.57
$0.00
$114,888.00
Building Fund
$1,389,105.63
$0.00
$0.00
Construction Fund
$9,015,741.80 $7,788,000.00 $1,375,251.58
Debt Service Fund
-$47,208.38 $28,906,606.46 $30,876,630.42
Food Service Fund
$1,218,425.85
$399,629.58
$349,050.13
Enterprise Fund
$4,732.25
$8,292.00
$6,732.32
Fiduciary Fund
$23,722.79
$0.00
$1,000.00
$23,212,309.60 $41,253,590.24 $37,274,677.94
Less Investments
Less Funds Held by Bond Paying Agent
Cash Balance
Net
Receivables/
Payables/
Transfers
$49,827.27
$11,445.53
$0.00
$0.00
$0.00
$1,280,194.10
-$9,098.44
$0.00
$0.00
$1,332,368.46
Ending Balance
(Cash &
Investments)
$10,545,316.19
$236,427.41
$372,367.57
$1,389,105.63
$15,428,490.22
-$737,038.24
$1,259,906.86
$6,291.93
$22,722.79
$28,523,590.36
$26,300,182.24
$66,862.30
$2,156,545.82
Schedule of Investments
Investment Date
12/9/2012
12/12/2012
12/12/2012
12/12/2012
12/12/2012
12.28.2012
01.11.2013
10/24/2012
Certificates of Deposits with KENTUCKY BANK
Rate of Interest
Investment Period
0.50%
6 Months
0.40%
4 Months
0.46%
5 months
0.54%
6 Months
0.74%
12 months
0.54%
6 Months
0.50%
7 Months
0.51%
6 Months
Investment Amount
$1,000,000.00
$1,250,000.00
$1,000,000.00
$1,250,000.00
$2,500,000.00
$1,500,000.00
$1,500,000.00
$1,500,000.00
Total Certificates of Deposits with Kentucky Bank
$11,500,000.00
On February 14, 2012, proceeds from the Scott County School District Finance Corporation School Building Revenue
Bonds, Series 2012 in the amount of $18,992,900 were invested in a Repurchase Agreement with Bayerische Landesbank.
Funds invested in this Repurchase Agreement are collaterized by securities that are backed by the fulll faith and credit of
the United States Government at a minimum ratio of 103%. These securities are held in trust for the Scott County Board of
Education by Wells Fargo Bank N.A.
Investment summary:
March 31, 2013
Repurchase Agreement - Bayerische Landesbank
.36%/annum
$
7,012,182.24
On March 22, 2013 proceeds from the Scott County School District Finance Corporation School Building Revenue Bonds
Series 2013 in the amount of $7,788,000 were invested with Branch Banking and Trust Company (BB&T) at a fixed rate of
return of .17%. Funds invested in this account are collaterized by securities held by the Federal Reserve Bank of Boston.
Investment summary:
March 31.2013
6.
Branch Banking and Trust Company (BB&T)
.17%/annum
$
7,788,000.00
APPROVAL OF CURRENT BILLS: Upon the recommendation of the Superintendent,
it was moved by Ms. Holbert and seconded by Ms. Sams that the current bills be paid as
listed below.
Motion carried unanimously.
Check #’s
Amount
65212-65218 EFT’s
1,113.50
656062-656080
66,495.43
656084-656131
144,068.45
65219-65224 EFT’s
664.59
656132-656154
91,292.29
65225-65227 EFT’s
367.66
656156-656175
48,551.03
656191-656366
645,074.50
656367-656384
414,658.40
656385-656406
653,931.92
656407-656409
174.18
FOOD SERVICE
Check #’s
656081-656082
656083
656155
656176
656177-656190
35,335.82
39,213.05
38,410.98
41,576.25
55,129.92
VOIDED CHECK
Check #
654367
7.
17.89
SPOTLIGHT – SCHS Choir Students, Engineering / VEX Robotics Teams from ECS
and introduction of Lori Beth Mays and Salin Simpson:
Superintendent Putty bragged on the accomplishments of our SCHS Choral students; they
are the best in the state. Superintendent Putty gave kudos to all of our music instructors.
We had 34 students to make Kentucky Music Educators Association (KMEA) All-State:
Abigail Curtis, Maddie Hughes, Lauren Martin, Emily Kilgore, Madison Southworth,
Alli Brinker, Sarah DeMoor, Casey Foster, Natalie Hewlett, Chloe Golding, Olivia
House, Evan Harper, Buckley Booher, Jessica Kendrick, Maggie Murdock, Rachel
Rehm, Emily Metcalfe, Joy Jenkins, Brayden Bergman, Noah St. Pierre, Jackie Cluxton,
Hagan Curd, Samuel Sinkhorn, Michael Smith, Lucas Southworth, Will Brent, Jacob
DeMoor, Austin Reihmer, Skylar VanFleet, Kyle Reihmer, Mac Price, Josiah Charles,
Alec Murdock, Joseph Abney. We had 10 students make American Choral Directors
Association (ACDA) National Honor Choir: Buckley Booher, Evan Harper, Zoe Zamora,
Lauren Martin, Emily Kilgore, Emily Metcalfe, Maya Gilkey, Olivia House, Jonathan
Barrett, Will Brent. We had 10 9th Grade students make the Kentucky ACDA: Ian
Hamilton, Ethan Murdock, Turner Sims, Morgan Kindel, Savannah Lambert, Rebecca
Knight, Laney Taylor, Christina Holt, Nikki England, Abby Preston.
Superintendent Putty bragged on the accomplishments of the Elkhorn Crossing School
students participating in the VEX Robotics World Competition. Robotics teacher at ECS
Doug Klein said he was blessed to have this opportunity with the students to compete
with 550 international teams and our team ranked in the top 3%. Christian Pena shared
interacting experiences with international teams. Students demonstrated the robots they
built. Superintendent Putty presented certificates to: Adam Burke, Colin Keeling, Chris
Frazier, Christian Pena, Daniel Berry, Connor Schurman, Palmer Ward, Jenna Lyons,
Ninti Shalom, Cody Burke, Austin Jefferies, Siena Von Horne, Chris Fuchs, Caroline
Rolfing, Kyle Rice.
Superintendent Putty recognized Salin Simpson, PE teacher at RSMS. A student
collapsed during Mr. Simpson’s PE class at RSMS and Mr. Simpson saved the student’s
life. Superintendent Putty praised Mr. Simpson for remaining calm and his quick
thinking to administer CPR. We are happy to report that the student is doing well. Mr.
Simpson has wisdom far beyond his years and a young life was saved. College does not
teach compassion; Mr. Simpson was at ICU to see the student multiple times. Mr.
Simpson, emotionally, shared that the student walked into his class last week and that
was the greatest moment to see him walk in. The student will be back to school next
week. Superintendent Putty presented a medal to Salin Simpson for being a hero.
Superintendent Putty introduced Lori Beth Mays as the new principal of Lemons Mill
Elementary. We received a lot of applications for this position. We needed a unique
person for this unique school. She is an outstanding candidate and will do an outstanding
job.
8.
PERSONNEL REPORT: EMPLOYED: (Certified) – Substitute Teachers - Lindsay
Banta, Jonathan Erickson; Saturday Morning Detention at Southern – Ann Revel, Jamie
Harrod, Laura McGhee, Shannon Marshall; Jennifer Smith, 11 extended days for
Preschool; Misty House, Home Placement Services for GMS for remainder of school
year; JoAnn Brandenburg, Home Placement Services for Garth for remainder of school
year; ESS After School at Western – Stephanie Eslick, April Cooper; Kimbal Ford,
Assistant Football Coach at RSMS. (Classified) – Bus Drivers – Keith Gurley, Thomas
Nichols, Brian Howard; Kelsey Whitt, Substitute Aide; Alden Perry, Baseball Coach at
RSMS; Stephanie Woolums, Softball Coach at RSMS; Mandi Hudson, Girls Assistant
Track Coach at SCHS; Substitute Custodians – Degaris Collins, Jackie Fite.
TRANSFERS: (Certified) – Lori Beth Mays, from Dean of Students at Eastern
Elementary School to Principal at Lemons Mill Elementary (add 20 days). (Classified) –
Dawn Coon, from Substitute Food Service to Cook at RSMS; Jane Lewis, from
Substitute Food Service to Cook at RSMS; Matthew Popp, from Special Ed Aide at
SCHS to Substitute Teacher and Substitute Aide; Henry Collett, Custodian from SCHS to
GMS; Gretchen Rice, from Food Service Cook to Food Service Secretary at Central
Office. RESIGNATIONS: (Certified) – Kristina Kinney, SCHS Dance Team Coach
only (4-8-13); Substitute Teachers – Caitlyn McGlone Rich (4-8-13); Angie Simpson, (416-13); Doug Lamb, (4-17-13); Vivian Janet Bowman, (4-19-13); Substitute Teachers (430-13) – Tyler Cantrell, Deborah Carter, Catherine Schott; Valerie Sewell; Shannon
Moeller, Assistant Cheerleading Coach at SCHS only (4-24-13). (Classified) – Van
Taylor, Substitute Custodian (3-14-13); Whitney Hall, After School Program at Western
(4-5-13); Larry Stubbs, Custodian (4-9-13); Tricia Ubellacker, Substitute Aide (4-25-13);
Katelyn Groom, After School Aide at Garth (5-3-13). MEDICAL LEAVE OF
ABSENCE: Rosemary Wimpling, Preschool Aide (8-3-12 to 9-30-12).
RETIREMENT: Rosemary Wimpling, Preschool Aide (10-1-12).
FAMILY
MEDICAL LEAVE: Courtney Keller, 2-6-13 to 3-29-13; Kristy Collins, 3-13-13 to 328-13; Beckie Brown, 2-11-13 to 4-12-13; Charlene Revel, 3-29-13 to 4-21-13; Kenneth
McKinney, 3-29-13 to 4-14-13; Tom Feck, 1-28-13 to 4-26-13; Mary Bramel, 1-24-13, 24-13, 2-19-13 to 5-3-13; Joan Kille, 4-19-13 to 4-23-13.
9.
PUBLIC COMMENT:
Carole Landry said she would like to make a comment when the second high school is
discussed.
10.
CONSENT ITEMS FOR MINUTES: Upon the recommendation of the Superintendent,
it was moved by Ms. Holbert and seconded by Ms. Sams that the Board approve Consent
Items – Minutes A) and B) as submitted.
Motion carried unanimously.
A) APPROVAL OF MINUTES FOR REGULAR BOARD MEETING #8 (4-9-13)
B) APPROVAL OF MINUTES FOR WORK SESSION #9 (4-22-13)
11.
CONSENT ITEMS FOR DONATIONS: Upon the recommendation of the
Superintendent, it was moved by Ms. Sams and seconded by Mrs. Fryman that the Board
approve Consent Items – Donations A) through K) as submitted.
Motion carried unanimously.
A) APPROVE DONATIONS TO CARDINALS HUSTLE AGAINST HUNGER 5K:
Recommendation: Board approve the donation from United Bank in the amount of
$150, the donation from Carbide Products in the amount of $300 and the donation
from KU Services Company in the amount of $150 to support the 9th – 12th grade
Backpack Program.
B) APPROVE DONATION TO 9TH GRADE SCHOOL: Recommendation: Board
approve the donation $786.55 from the Scott County 9th Grade PTSO to support the
C)
D)
E)
F)
G)
H)
I)
J)
K)
12.
annual Ninth Grade “FROM” and the donation of $150 from Georgetown Internal
Medicine to support the Ninth Grade Check and Connect Program.
APPROVE DONATION TO GEORGETOWN MIDDLE SCHOOL:
Recommendation: Board approve the donation in the amount of $162 from
Bluegrass Area Development to be used to purchase a uniform and warm-ups for
one cheerleader.
APPROVE DONATION TO THE CENTER FOR LIFELONG LEARNING:
Recommendation: Board approve the donation in the amount of $500 from
Georgetown College to be used to assist with the ESL/Family Literacy and Back on
Track Programs.
APPROVE DONATIONS TO ROYAL SPRING MIDDLE SCHOOL:
Recommendation: Board approve the donation in the amount of $225 from Alan &
Jill Hawse to be used to assist three 8th grade students in attending the Math &
Science Day at Kings Island and the donation of $1,588.90 from RSMS PTSA to be
used to purchase new gym equipment.
APPROVE DONATION TO SPECIAL EDUCATION: Recommendation: The
Board approve the donation of a Dynavox Communication Device from a parent
whose child attends Scott County Schools, to be used by the Special Education
Department.
APPROVE
DONATION
TO
GARTH
ELEMENTARY
SCHOOL:
Recommendation: Board approve the donation in the amount of $325 from
Georgetown College to be used to purchase lunches for students attending a field
trip to the college.
APPROVE DONATIONS TO ANNE MASON ELEMENTARY SCHOOL:
Recommendation: Board approve the donation from McDonalds in the amount of
$250 to purchase assessment supplies, the donation from Oser Paint Center in the
amount of $701 to purchase classroom supplies and the donation of three (3)
Lexmark T654dn printers.
APPROVE DONATION TO 9TH GRADE SCHOOL: Recommendation: Board
approve the donation of athletic related items from the Scott County 9th Grade
PTSO to support the 9th grade physical education department.
APPROVE DONATIONS TO EASTERN ELEMENTARY SCHOOL:
Recommendation: Board approve the donation in the amount of $1,504 from Box
Tops for Education to be used for instructional and technology needs and the
donation of $3,790 from Eastern Elementary PTA to be used to purchase ten (10)
iPads.
APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL:
Recommendation: Board approve the donation of $500 from Jane Wechman to
support the SCHS Choral Department’s trip to New York City.
CONSENT ITEMS FOR COMMON CARRIER: Upon the recommendation of the
Superintendent, it was moved by Ms. Holbert and seconded by Ms. Sams that the Board
approve Consent Items – Common Carrier A) and B) as submitted.
Motion carried unanimously.
A) APPROVE COMMON CARRIER TO TRANSPORT GIFTED STUDENTS TO
CHICAGO: Recommendation: Board approve the use of common carrier services
(Ohio Valley Travel) to provide transportation for Gifted students to Chicago,
Illinois on September 4 – 6, 2013, due to the distance of the trip.
B) APPROVE COMMON CARRIER TO TRANSPORT HOSA STUDENTS TO
NASHVILLE, TN: Recommendation: Board approve the use of common carrier
services (Miller Transportation) to provide transportation for HOSA students, to
and from Nashville, TN, on June 25-30, 2013, due to the distance of the trip.
13.
CONSENT ITEM FOR SURPLUS: Upon the recommendation of the Superintendent, it
was moved by Ms. Holbert and seconded by Mr. Conway that the Board approve Consent
Items – Surplus A) as submitted.
Motion carried unanimously.
A) DECLARE ASSETS TO BE SURPLUS: Recommendation: Board declare listed
assets as surplus goods and approve the sale or disposal of these units.
14.
CONSENT ITEMS FOR STUDENT TEACHER AGREEMENTS: Upon the
recommendation of the Superintendent, it was moved by Ms. Holbert and seconded by
Mrs. Fryman that the Board approve Consent Items – Student Teacher Agreements A)
through D) as submitted.
Motion carried unanimously.
A) APPROVE AGREEMENT WITH EASTERN KENTUCKY UNIVERSITY:
Recommendation: Board approval of affiliation agreement with Eastern Kentucky
University to accept Student Teaching Placements & Field Placements and supervision of
student teachers for the 2013-2014 school year.
B) APPROVE AGREEMENT WITH MIDWAY COLLEGE: Recommendation: Board
approval of affiliation agreement with Midway College to accept Student Teaching
Placements & Field Placements and supervision of student teachers for the 2013-2014 school
year.
C) APPROVE
AGREEMENT
WITH
UNIVERSITY
OF
KENTUCKY:
Recommendation: Board approval of affiliation agreement with University of Kentucky to
accept Student Teaching Placements & Field Placements and supervision of student teachers
for the 2013-2014 school year.
D) APPROVE AGREEMENT WITH GEORGETOWN COLLEGE: Recommendation:
Board approval of affiliation agreement with Georgetown College to accept Student
Teaching Placements & Field Placements and supervision of student teachers for the 20132014 school year.
15.
APPROVAL OF EMERGENCY CERTIFICATION FOR SUBSTITUTE TEACHERS
FOR 2013-2014 SCHOOL YEAR: Upon the recommendation of the Superintendent, it
was moved by Ms. Sams and seconded by Mrs. Fryman that the Board declare an
emergency so that it may utilize substitute teachers who have 64 or more hours of college
credit and 2.5 GPA but are not fully certified.
Motion carried unanimously.
16.
APPROVE THE REQUEST FOR PROPOSAL (RFP) FOR CUSTODIAL SERVICES
AT LEMONS MILL ELEMENTARY AND ELKHORN CROSSING CAMPUS
[INCLUSIVE OF BOTH ELKHORN CROSSING SCHOOL AND WESTERN
ELEMENTARY]
SUMMARY
RESULTS
AND
CONSIDER
STAFF:
RECOMMENDATION: Board approve the base bid from GCA Services, Inc. of
$155,484 for custodial services at Lemons Mill Elementary, Elkhorn Crossing School
and Western Elementary in the evenings on Monday through Friday. Any weekend work
will be based on the $14.95 per hour rate that was submitted in their proposal. Authorize
the Superintendent or Board Chair to sign the required agreements with a start date of
July 1, 2013 for a one year period with (4) one year extensions if the board is satisfied
with the performance of GCA Services, Inc.
There was a motion by Mrs. Fryman and seconded by Ms. Holbert to table this item so
the board members and legal counsel would have more time to study the bid information
and vote at the meeting next week.
Motion carried unanimously.
17.
APPROVE MEMORANDUM OF UNDERSTANDING (MOU) WITH KENTUCKY
SCIENCE CENTER: Upon the recommendation of the Superintendent, it was moved by
Ms. Holbert and seconded by Mrs. Fryman that the Board approve the attached MOU
between Scott County Schools and the Kentucky Science Center subject to attorney
review.
Motion carried unanimously.
18.
APPROVE 2013-2014 MASTER TIME SCHEDULE FOR SCHOOLS:
Recommendation: Board approve 2013-2014 master time schedule for Scott County
Schools as presented.
There was a motion by Mr. Conway and seconded by Ms. Holbert to table this item and
bring back for vote at the meeting next week.
Motion carried unanimously.
19.
APPROVE SUMMER FEEDING PROGRAM FOR THE SUMMER OF 2013: Upon the
recommendation of the Superintendent, it was moved by Ms. Holbert and seconded by
Mr. Conway that the Board approve the Summer Feeding Program to be administered at
Southern Elementary for 2013.
Motion carried unanimously.
20.
RENEW WORKERS’ COMPENSATION INSURANCE FOR FY 2014: Upon the
recommendation of the Superintendent, it was moved by Ms. Holbert and seconded by
Mr. Conway that the Board approve the renewal of Workers’ Compensation Coverage
for FY 2014, as submitted, through Kentucky Employers Mutual Insurance for FY 2014.
Motion carried unanimously.
21.
RENEW STUDENT & ATHLETIC INSURANCE COVERAGE:
Upon the
recommendation of the Superintendent, it was moved by Mr. Conway and seconded by
Ms. Holbert that the Board renew the Athletic and Student Insurance Coverage for FY 14
at a cost of $51,881.40 as proposed by R.J. Roberts, Inc. and authorize R.J. Roberts, Inc.
to offer optional 24-hour coverage to the student’s parents or guardian.
Motion carried unanimously.
22.
APPROVE BUS DRIVER AND CLASSIFIED EMPLOYEE PHYSICALS AND
ADMINISTRATION OF THE BOARD’S DOT SUBSTANCE ABUSE PROGRAM:
Upon the recommendation of the Superintendent, it was moved by Ms. Holbert and
seconded by Mr. Conway that the Board approve, effective July 1, 2013, Bluegrass
Business Health to provide; physical examinations for newly hired Classified employees,
annual Bus Driver physical examinations, the required Five (5) panel Drug Tests and the
administration of the DOT Substance Abuse Program as required for the student
transportation department.
Motion carried unanimously.
23.
APPROVE TRANSPORTATION AGREEMENT WITH BRIGHT HORIZONS
CHILDREN’S CENTER, LLC: Upon the recommendation of the Superintendent, it was
moved by Ms. Holbert and seconded by Mrs. Fryman that the Board approve the
agreement to provide transportation services for Bright Horizons Children’s Centers,
LLC, contingent on the return of a signed contract and proof of liability insurance.
Motion carried unanimously.
24.
APPROVE TRANSPORTATION AGREEMENT WITH GEORGETOWN COLLEGE:
Upon the recommendation of the Superintendent, it was moved by Mr. Conway and
seconded by Ms. Sams that the Board approve the proposed transportation contract with
Georgetown College contingent on the return of a signed contract and proof of liability
insurance and approval from the board’s legal counsel.
Motion carried unanimously.
25.
APPROVE ATHLETIC AGREEMENT WITH GEORGETOWN SCOTT COUNTY
PARKS & RECREATION: Upon the recommendation of the Superintendent, it was
moved by Ms. Holbert and seconded by Ms. Sams that the Board approve the FY14
agreement in the amount of $11,440 for the use of the Pavilion’s facility for the SCHS
Swim Team, as presented, contingent upon the return of a signed agreement.
Motion carried unanimously.
26.
RENEW STUDENT DRUG TESTING SERVICES: Upon the recommendation of the
Superintendent, it was moved by Ms. Sams and seconded by Ms. Holbert that the Board
renew the agreement with Bluegrass Business Health to carry out the requirements of the
district’s student drug testing policy through June 30, 2014.
Motion carried unanimously.
27.
APPROVE PROPERTY, EARTHQUAKE, EQUIPMENT BREAKDOWN, ERRORS
AND OMISSIONS & GENERAL LIABILITY, SCHOOL TRANSPORTATION AND
VEHICLE, AND POLLUTION INSURANCE: Upon the recommendation of the
Superintendent, it was moved by Mr. Conway and seconded by Ms. Sams that the Board
approve the base bid as submitted by Downing – Crawford Insurance of $326,150.
Motion carried unanimously.
27. (a) INCREASE THE PROPERTY INSURANCE DEDUCTIBLE TO $5,000 PER
OCCURRENCE: Upon the recommendation of the Superintendent, it was moved by Mr.
Conway and seconded by Mrs. Fryman that the Board approve increasing the property
insurance deductible to $5,000 per occurrence reducing the premium by $22,700.
Motion carried unanimously.
27. (b) INCREASE EARTHQUAKE COVERAGE TO $25,000,000 WITH A 10%
DEDUCTIBLE: Upon the recommendation of the Superintendent, it was moved by Mr.
Conway and seconded by Ms. Holbert that the Board approve increasing earthquake
coverage to $25,000,000 with a 10% deductible for a premium of $12,500.
Motion carried unanimously.
27. (c) ADD TERRORISM COVERAGE WITH GENERAL LIABILITY LIMITS OF
$1MIL/$2MIL PLUS UMBRELLA LIMIT AND PROPERTY COVERAGE PER
STATEMENT OF VALUES: Upon the recommendation of the Superintendent, it was
moved by Ms. Holbert and seconded by Mr. Conway that the Board approve Terrorism
coverage for a premium of $15,787
Motion carried unanimously.
27. (d) INCREASE THE UMBRELLA COVERAGE FROM $5 MILLION TO $10
MILLION: Upon the recommendation of the Superintendent, it was moved by Mr.
Conway and seconded by Ms. Holbert that the Board approve increasing the Umbrella
coverage to $10 million for a premium of $5,000
Motion carried unanimously.
28.
FY 2013 CAPITAL OUTLAY FUND BALANCE, FY 2013 TEXTBOOK
ALLOCATION – GENERAL FUND, KENTUCKY SCHOOL BOARDS INSURANCE
TRUST (KSBIT) – PROJECTED ASSESSMENT: Upon the recommendation of the
Superintendent, it was moved by Ms. Holbert and seconded by Mrs. Fryman that the
Board approve the “Capital Funds Request” in the amount of $614,849 requesting to use
available FY 2013 Capital Outlay and Building Funds to purchase textbooks; Board
authorize the Superintendent and the Director of Business and Finance to sign and
submit the “Capital Funds Request” to KDE for review and approval.
Motion carried unanimously.
29.
APPROVE CHANGE ORDER(S) FOR NEW LEMONS MILL ELEMENTARY: Upon
the recommendation of the Superintendent, it was moved Ms. Holbert and seconded by
Mrs. Fryman that the Board approve the following change order(s) and amount(s).
Authorize the Board designee to execute the change order(s) less than $7,500 for
submission to the Kentucky Department of Education which do not require prior
approval, or submit the proposed change order(s) in excess of $7,500 to KDE for their
review and approval and execute the change order(s) upon receipt of the KDE approval.
Motion carried 3 to 2 (Holbert & Conway).
CO#
Bid Pkg.
Contractor
69
70
71
72
73
74
75
76
77
78
79
099-04
040-14
030-06
220-04
210-03
098-01
093-01
050-03
010-04
075-03
092-08
Bastin Painting
Koetter Construction
BCD, Inc.
Central Kentucky Sheet Metal
Quality Fire Protection
CSS Coatings
Martina Brothers
Intech Contracting, Inc.
Todd Johnson Contracting
Insulated Roofing
OK Interiors
Amount
$ 8,275.10
$ 8,455.68
($ 1,836.67)
$ 1,208.65
$ 408.27
$ 3,960.00
($ 2,918.00)
$
516.81
$ 9,744.08
$ 1,178.75
($ 4,434.00)
30.
MOTION TO RECESS: There was a motion by Dr. Ward and seconded by Ms. Sams
that we recess the board meeting for Scott County School District Finance Corporation
Meeting.
Motion carried unanimously.
31.
SPECIAL CALLED MEETING OF THE SCHOOL DISTRICT FINANCE
CORPORATION:
A) CALL TO ORDER: The meeting was called to order by President Dr. Roger
Ward.
B)
C)
APPROVE MINUTES OF LAST MEETING: There was a motion by Ms. Holbert
and seconded by Mrs. Fryman that the Minutes for the April 9, 2013 Scott County
School District Finance Corporation Meeting be approved as submitted.
Motion carried unanimously.
APPROVE DEED OF CORRECTION TO THE SCOTT COUNTY FISCAL
COURT: There was a motion by Ms. Sams and seconded by Mr. Conway that the
Scott County School District Finance Corporation approves the Deed of Correction,
altering the First Party from the Scott County Board of Education to the Scott County
School District Finance Corporation, as it relates to the deed dated September 24, 2009,
and of record in Deed Book 327, Page 339, a deed of conveyance from the Scott County
Board of Education to the Scott County Fiscal Court for roadway purposes; and
Authorize the Board President to execute the Deed of Correction.
D)
Motion carried unanimously.
ADJOURN – There was a motion by Mr. Conway and seconded by Mrs. Fryman
that the Scott County School District Finance Corporation meeting adjourn and
reconvene back to the regular school board meeting.
Motion carried unanimously.
32.
RECONVENE: The meeting was called to order by Chair Dr. Roger Ward.
33.
DISCUSSION: SECOND HIGH SCHOOL:
Dr. Ward asked, what questions do we need answered about the proposal Superintendent
Putty made for a second high school before going to a community forum? Board
members and members of the audience discussed architect drawings, site plans, bonding
potential and the possibility of the ninth grade students being part of the first phase of the
second high. Some of the board members asked to see multiple architect drawings. Mr.
Mike Luscher said he needs an educational program, develop the curriculum first, the
whole foot print from staff. Once we have the educational program, the architects can
development the building. KDE has a guide we follow. We would need at least 18
months construction time and seven to nine months architect time for bid. It is possible
to have it ready for classes in August 2015. Mr. Luscher added that it would be nice to
get the BG#1 out of the way.
There will be more discussion on starting the phase construction and going to the public
to help us.
34.
SUPERINTENDENT’S REPORT: The Superintendent reported on the following:
A. Superintendent Putty reminded everyone of the SCHS Senior Breakfast at
Georgetown College on May 17th at 9:30 a.m.
B. SCHS Graduation is on Saturday, May 25th, at 11:00 a.m. at Frankfort Convention
Center and Project Graduation will be at SCHS from 11:00 p.m. until 5:00 a.m.
C. Relay for Life will be at Evans Orchard on Friday, May 10th starting at 6:00 p.m.
D. Northern Elementary won the Green Ribbon Award for the second year in a row. This
is quite an accomplishment and we give full credit to the teachers and students at
Northern. Students are learning about energy conservation and ways to save energy
beyond the classroom. We received the plaque in Frankfort on April 22nd and we
were only school district that brought students.
E. We have a Work Session scheduled for May 14th at 6:00 p.m. and we will add the two
tabled motions from tonight’s meeting.
F. We will have a Board Meeting on May 28th at 6:30 p.m. to adopt the 2013-2014
Tentative Working Budget.
G. Superintendent Putty said testing should finish by Friday. The end-of-course
assessments are part of high school accountability and counts up to 20% of final
grade. Kudos to high school staff who have the patience of Job. Kentucky is not the
only state participating in this assessment and ACT couldn’t handle it all. KDE had
to cease all online testing. Scott County was close to finishing when the glitch
happened so they will give us permission to finish online. SCHS is also doing AP
testing on dates designated. Elementary schools start testing tomorrow and OnDemand testing for high school. We thank the counselors and principals for planning
and making it a success.
35.
ADJOURNMENT: There being no further business to discuss, it was moved by Mr.
Conway and seconded by Ms. Holbert that the meeting be adjourned.
Motion carried unanimously.
Chairman, Board of Education
Secretary, Board of Education