Law No. 12-CC-Mod Bldg
Design, Construct &Lease a Modular Building
Advertised October 11, 2012
Issued October 11, 2012
Suffolk County Community College
Request for Proposals (RFP)
to Design, Construct and Lease a
Modular Classroom Building
for Suffolk County Community College
Michael J. Grant Campus, Brentwood, New York
Technical Questions Due: November 1, 2012
Proposer’s Conference: October 19, 2012
Proposals Due: No later than 2:00 p.m. on November 8, 2012
For additional information, contact:
Frank Ryan
Administrative Director of Business Operations
Phone: 631-451-4435
Fax: 631-451-4404
E-mail: ryanf@sunysuffolk.edu
All Proposals must be signed in ink and accompanied by a signed transmittal letter,
County Disclosure SCEX Form 22 and Bid Certification SCPD-7
Late Proposals Will Be Rejected
Page 1 of 22
Law No. 12-CC-Mod Bldg
Design, Construct &Lease a Modular Building
Advertised October 11, 2012
Issued October 11, 2012
Suffolk County Community College
Table of Contents
Section I
Administrative Information
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Purpose of RFP
Background Information
Coordinating Departments
Evaluation Committee
Administrative and Technical Questions
Proposer’s Conference
Due Date for Proposals
Number of Copies
Proposal Format
Selection Process
Award Criteria
RFP Policies and Procedures
Section II
Company Profile
1.
2.
3.
4.
5.
General Information/Company Profile
Technical Approach
Expertise of Proposer, including Qualifications and Experience of Personnel
Quality Control
Financial Viability
Section III
Technical Proposal Requirements
1.
2.
Project Overview
Scope of Work [or Technical Requirements]
Section IV
Cost Proposal
Section V
Model Agreement
http://www.sunysuffolk.edu/Administration/BusinessAffairs/RequestForProposals/index.asp
Section VI
Suffolk County Request for Proposals (RFP)
Legal Appendices/ Forms revised as of 10/22/02
http://www.sunysuffolk.edu/Administration/BusinessAffairs/RequestForProposals/index.asp
Page 2 of 22
Law No. 12-CC-Mod Bldg
Design, Construct &Lease a Modular Building
Advertised October 11, 2012
Issued October 11, 2012
Suffolk County Community College
Section I
Administrative Information
1.
Purpose of RFP
Suffolk County Community College (College) invites proposals (Proposal(s)) from qualified
companies (Company) to lease to the College a modular classroom building for its Grant
Campus, located in Brentwood New York, subject to the requirements set forth below in Section
III, entitled “Technical Proposal Requirements.” Each company responding to this RFP should
submit two proposals: (1) a proposal for a basic building and; (2) a proposal for a building that
is of higher quality and more aesthetically pleasing.
2.
3.
Background Information
a.
The College is a non-resident, public, two-year college with three campuses (located in
Riverhead, Brentwood and Selden) and extension centers located throughout Suffolk
County.
b.
The College annually enrolls approximately 26,000 students .
Coordinating Departments
a.
Prior to Award of Contract
The College’s Office of Business and Financial Affairs (contact listed below) is
responsible for coordinating the issuance of the RFP.
Contact:
Frank Ryan, Administrative Director of Business Operations
Suffolk County Community College
533 College Road, Rm. 232, NFL Building
Selden, New York 11784-2899
Tel: (631) 451-4435
Fax: (631) 451-4404
E-mail: ryanf@sunysuffolk.edu
b.
After Award of Contract/Prior to Execution of Contract
The College’s Office of Legal Affairs will be responsible for coordinating with the
Company regarding the negotiation and execution of the contract.
c.
After Execution of Contract
The Office of Business and Financial Affairs is responsible for administration of
Company’s contract, including payments.
Page 3 of 22
Law No. 12-CC-Mod Bldg
Design, Construct &Lease a Modular Building
Advertised October 11, 2012
Issued October 11, 2012
4.
Suffolk County Community College
Evaluation Committee
A College Evaluation Committee will make the final selection of Company. The Evaluation
Committee will include, but not be limited to, the Grant Campus Executive Dean, the Grant
Campus Director of Facilities, the College Executive Director of Facilities, the College
Administrative Director of Facilities, the College Executive Assistant to the President, the LIU
Associate Provost and the LIU Director of Facilities Services.
5.
Administrative and Technical Questions
a.
Administrative Questions may be submitted in writing to the contact listed in paragraph
3 above. E-mail and fax are acceptable; e-mail is preferable.
b.
Technical Questions must be submitted in writing on or before November 1, 2012, to
the contact listed in paragraph 3 above. E-mail and fax are acceptable; e-mail is
preferable. Companies are encouraged to submit questions prior to the Proposer’s
Conference, to enable full discussion at the Proposer’s Conference. The College
Evaluation Committee will develop responses to the technical questions. Responses will
be issued by the College in the form of an Addendum to this RFP, following the
Proposer’s Conference.
c.
Office of Business and Financial Services is Sole Contact during RFP Process
All communications during the RFP process should be directed to the Office of Business
and Financial Affairs or, as appropriate, the College’s Legal Affairs Office.
Communication with any other College or County employee or any member of the
College Evaluation Committee or any incumbent company for the goods and services
being procured pursuant to the RFP may be cause for disqualification from the RFP
process.
6.
Proposer’s Conference
A mandatory Proposer’s Conference will be held on October 19, 2012 at 10:00 a.m. at Suffolk
County Community College, in the Health Sports and Education Center, Room # MD 105, which is
located on the Grant Campus in Brentwood, NY.
In addition, Companies are encouraged to visit the site as frequently as necessary to familiarize
themselves with this project.
7.
Due Date for Proposals
Proposals must be submitted to the attention of Mr. Frank Ryan, at the address listed in
paragraph 3 above by November 8, 2012, no later than 2:00 p.m. In the interest of fairness to
all participants, no extensions or exceptions will be permitted, unless issued as an Addendum to
Page 4 of 22
Law No. 12-CC-Mod Bldg
Design, Construct &Lease a Modular Building
Advertised October 11, 2012
Issued October 11, 2012
Suffolk County Community College
this RFP and applicable to all companies.
8.
Number of Copies
One original and 7 copies of the Proposal are required, plus one copy on a CD using an MSWord
or ASCII format.
Do not submit Proposals that are permanently bound.
9.
Proposal Format
Proposals must include the following:
a.
Transmittal Letter on Company Letterhead
Signed by a corporate officer or an authorized agent of Company
b.
Company Profile: Response to Questions set forth in Section II
This section will be used in the College’s evaluation of Company’s general
qualifications. Use the format (expand as appropriate) set forth in Section II, entitled
“Company Profile.”
c.
Company’s Proposed Technical Services/Products: Responses to items set forth in
Section III
This section will be used in the College’s evaluation of Company’s proposed technical
services. Use the format (expand as appropriate) set forth in Section III, entitled
“Technical Proposal Requirements.”
d.
e.
Company’s Cost Proposal: Responses to items set forth in Section IV
i.
This section will be used in the College’s evaluation of Company’s proposed fees.
Use the format (expand as appropriate) set forth in Section IV, entitled “Cost
Proposal.” The Cost Proposal must be submitted in the same package as other
items requested by this RFP, but must be in a separate sealed envelope labeled
“Cost Proposal.”
ii.
One original and 7 copies of the Cost Proposal are required, plus one copy on a
CD using an MSWord or ASCII format. Do not submit Cost Proposals that are
permanently bound.
List (if applicable) of Subcontractors
Page 5 of 22
Law No. 12-CC-Mod Bldg
Design, Construct &Lease a Modular Building
Advertised October 11, 2012
Issued October 11, 2012
Suffolk County Community College
Identify all subcontractors Company plans to use and the function for which such
subcontractors will be responsible. Provide qualifications, including prior relevant
experience, for subcontractors anticipated to be used. Failure to include this information
in the Proposal may be grounds for disqualification.
f.
Requested Changes to Model Agreement
Company should identify any items not set forth in the Model Agreement (reference
Section V) which Company requests be negotiated.
g.
County Disclosure SCEX Form 22
Three originals, signed by a corporate officer or an authorized agent of Company and
notarized, are required. SCEX Form 22 is included in the Section entitled “Legal
Appendices/ County Forms."
h.
County Bid Certification Form SCPD-7
One original, signed by a corporate officer or an authorized agent of the Company. Form
SCPD-7 is included in the Section entitled “Legal Appendices/ County Forms.”
i.
Living Wage Forms
Signed by a corporate officer or an authorized agent of the company. Forms are included
in the Section entitled “Living Wage Law.” See that section for instructions.
j.
Certificate of Authorization
If applicable, Company shall submit with its proposal a copy of its current Certificate of
Authorization issued pursuant to § 7210 of the New York Education Law. Company
shall also submit with its proposal the Certificate(s) of Authority of any subconsultant or
subcontractor who shall perform any professional engineering services under this RFP.
Failure to submit copies of Certificate(s) shall be grounds to reject any proposal and
disqualify Company as not meeting the necessary minimum qualifications to perform the
services required to be performed under this RFP.
10.
Selection Process
The College will evaluate the submission through a point rating system, set forth below in
Paragraph 11. The College may invite firms to make presentations to the Evaluation Committee
to demonstrate their qualifications and approach to the project. The final selection will represent
the best interests of the College. The College will select the most qualified firm based on
Page 6 of 22
Law No. 12-CC-Mod Bldg
Advertised October 11, 2012
Issued October 11, 2012
Design, Construct &Lease a Modular Building
Suffolk County Community College
submitted proposal (and presentation if requested).
11.
Award Criteria
Points
12.
a.
General Qualifications
Company’s technical expertise, assigned
team, size relative to the project, references
reflecting similar work and related experiences.
See Section II, entitled “Company Profile,”
for specific requirements.
20
b.
Proposed Services/Products
Ability to meet proposed deadline,
responsiveness of proposed strategy,
recognition of issues and problems,
innovative and creative ideas and
effective strategies for input and feedback.
See Section III entitled
“Technical Proposal Requirements” for
specific requirements.
40
c.
Cost Proposal
Separate sealed envelope.
See Section IV, entitled “Cost Proposal,”
for specific requirements.
40
Total
100
RFP Policies and Procedures
a.
Anyone who intends to submit a Proposal must contact the College’s Office of Business
and Financial Affairs directly and specifically request a copy of this RFP, unless such
company was mailed a copy directly from the College’s Office of Business and Financial
Affairs. The Office of Business and Financial Affairs has responsibility for maintaining a
control list of all potential Proposers.
b.
It is the College’s intent to select the company that provides the best solution for the
College’s needs.
c.
Reference is made to the Model Agreement attached (set forth in Section V) for the terms
and conditions of the Agreement to be entered into, including indemnification and
Page 7 of 22
Law No. 12-CC-Mod Bldg
Advertised October 11, 2012
Issued October 11, 2012
Design, Construct &Lease a Modular Building
Suffolk County Community College
insurance. The Model Agreement is subject to revision arising out of the terms and
conditions imposed by law or deemed appropriate by the College’s Office of Legal
Affairs.
d.
Company’s response to this RFP, as may be subsequently modified in negotiations with
the College, may be included as exhibits in any contracts that the College may execute
with Company.
e.
The College reserves the right to amend this RFP. The College reserves the right to reject
any or all of the proposals, or any part thereof, submitted in response to this RFP, and
reserves the right to waive formalities, if such action is deemed to be in the best interest
of the College. The College reserves the right to request additional information from any
Proposer. The College reserves the right to award negotiated contracts to one or more
Companies
f.
This RFP is not intended and shall not be construed to commit the College to pay any
costs incurred in connection with any proposal or to procure or contract for any services.
g.
The decision to award a contract shall be based on Company’s ability to provide quality
services and products and to comply with all applicable laws, rules and regulations,
including without limitation the local preference and other Suffolk County local laws set
forth in the Section entitled “Legal Appendices/ County Forms.”
h.
The award of any contract will be made as judged to be in the best interest of the College.
The final selection of the company will be made by the College Evaluation Committee,
including but not limited to, the representatives set forth in paragraph 4, entitled
“Evaluation Committee” of Section I of this RFP.
i.
The College General Counsel acts as counsel to the Evaluation Committee, but does not
vote in the selection process.
j.
Each Proposal will be examined to determine whether it is responsive to the requirements
of this RFP. All responsive proposals will be evaluated in accordance with the criteria set
forth herein.
k.
While the College is under no obligation to contact companies for clarifications, it
reserves the right to do so. Depending on the number and quality of the proposals
submitted, the College, at the sole discretion of the College Evaluation Committee, may
elect to interview all or some of the companies during the selection process and to request
presentations, including demonstrations of products and services.
End of text for Section I
Page 8 of 22
Law No. 12-CC-Mod Bldg
Design, Construct &Lease a Modular Building
Advertised October 11, 2012
Issued October 11, 2012
Suffolk County Community College
Section II
Company Profile
1.
2.
General Information/Company History
a.
Company Name, e-mail, main address and all branch office addresses.
b.
Describe the nature of your organization (e.g. business corporation, not-for-profit
corporation, proprietorship, etc.). If applicable, identify all principals and the ownership
interest of each.
c.
Year Company was founded and brief history.
d.
Total number of employees and total number of licensed professionals. Include an
organization chart as relevant.
e.
Location(s) from which services will be performed.
f.
Annual fee income for the past three (3) years.
g.
The general and specific design specialties/expertise and overall resources.
Technical Approach
Indicate your understanding of the project requirements and demonstrate a thorough recognition
of the problems to be addressed. Summarize how you will respond to the specific project scope
of work, identifying any innovative or creative design approaches or strategies. Describe the
level of continual two-way communication you will maintain with faculty and College
administrators during the various project phases. Discuss any specific or special qualifications
for this project.
3.
Expertise of Company, including Qualifications and Experience of Personnel
Page 9 of 22
Law No. 12-CC-Mod Bldg
Advertised October 11, 2012
Issued October 11, 2012
a.
Design, Construct &Lease a Modular Building
Suffolk County Community College
Describe your Company’s experience in providing services and products similar to those
requested in this RFP, particularly any projects for governmental entities, colleges or
universities, specifically the construction of modular buildings.
References must be provided. Each reference description must contain the client name
and address, a project description, photographs, location, project cost, completion date,
company’s role and contact name with title and telephone number. Each reference
description must also identify whether the project was completed within budget and
within the agreed upon design and construction timetables. The College reserves the
right to contact any client listed. Companies should check the references they submit to
ensure that each reference and the associated contact information is current. The entire
list of references should be clearly identified and separated in the proposal. An
incomplete references section may result in disqualification.
4.
5.
b.
Describe the qualifications and background of your staff, insofar as they relate to this
project.
c.
Provide the title and role of each team member, including principals. Provide a resume
for each team member that includes the team member’s technical expertise and
experience on similar projects.
d.
Any and all subconsultants or subcontractors to be employed must be identified in similar
detail.
e.
Provide a list of all contracts with the College or the County of Suffolk within the last
five years (regardless of type of service) and the time period for those services.
f.
Include any brief supplemental information that may be relevant to your qualifications for
the project. Elaborate or superfluous material should not be presented and may count
against the company in the evaluation.
Quality Control
a.
Operational Plan: Describe how Company will ensure performance through adequate
management, supervision, review and control.
b.
Record and Reporting Systems: Describe Company’s system for self-monitoring and
to ensure maintenance of complete and accurate records.
c.
Operating Problems: Discuss any operating problems, other than litigation, which you
have experienced within the past five years, and their resolution.
Financial Viability
Page 10 of 22
Law No. 12-CC-Mod Bldg
Design, Construct &Lease a Modular Building
Advertised October 11, 2012
Issued October 11, 2012
a.
Suffolk County Community College
Financial Statements
For nongovernmental agencies, submit current financial statements prepared and certified
by an independent CPA, or internal statements if certified statements are not available or
have not been issued within the past twelve (12) months.
b.
Indebtedness to County and/or College, Liens and Litigation
i.
Submit a statement as to indebtedness, if any, to the County and/or College.
ii.
Submit a listing of all outstanding liens, if any, against Company.
iii.
Submit a summary of litigation, if any, against Company and its disposition.
End of text for Section II
Page 11 of 22
Law No. 12-CC-Mod Bldg
Advertised October 11, 2012
Issued October 11, 2012
Design, Construct &Lease a Modular Building
Suffolk County Community College
Section III
Technical Proposal Requirements
1.
Project Overview
a. The College intends to lease a modular unit assembly of approximately 32,000 net square
feet for its Michael J. Grant Campus located in Brentwood, New York. The College
anticipates the facility will operate approximately 17 hours per school day with high volumes
of foot traffic.
b. The lease term shall begin upon occupancy and shall continue based on one of the following
arrangements:
a. A fifteen year lease through August 31, 2028, with one 5-year option to renew.
b. A ten-year lease through August 31, 2023, with one 5-year option to renew.
c. A five-year lease through August 31, 2018, with one 5-year option to renew.
The Company should provide the College with options for the disposition of the modular
building at the end of the lease term, together with any associated costs. (See, Section IV.)
c. Given these requirements, lease payments will commence no earlier than September 2013.
d. The College requires possession and occupancy on or before July 19, 2013, so it can
complete installation of equipment, furniture, etc., before the Fall 2013 semester commences.
The composite assembly will consist of classrooms, faculty offices, toilet rooms and
associated support spaces. Please refer to the sample floor plan, site plan and utility plan
provided with this RFP. Proposed modular buildings must be expandable should additional
space be required in the future.
e. Each Company responding to this RFP should submit two proposals: (1) Option A – a
proposal for a basic modular building that meets the minimum requirements listed in the
specifications contained in this RFP; and (2) Option B – a proposal for a building that is
more visually pleasing and exhibits the appearance of a traditional structure rather than a
typical modular building. Proposers are encouraged to include additional alternative designs
for the College to evaluate. In all cases, the aesthetics of the proposed modular buildings
should blend well with the surrounding architecture, as well as the existing modular buildings
on campus.
f. Each Company responding to this RFP should submit a proposed warranty plan for the
maintenance, repair and upkeep of the modular building during the entire lease term which
should address all major building systems, including, but not limited to, mechanical systems,
electrical systems, the roof, windows, doors, restroom fixtures, entrances, and the building
envelope.
Page 12 of 22
Law No. 12-CC-Mod Bldg
Advertised October 11, 2012
Issued October 11, 2012
2.
Design, Construct &Lease a Modular Building
Suffolk County Community College
Scope of Work
a. Design of a complete modular building that fits well within the proposed site plan limits.
Buildings can be single structure, side-by-side structures, two-story structure or any other
configuration as designed by the Company. The shape of the building provided in the
suggested floor plan is only an example.
b. Preparation of complete construction drawings and specifications, stamped and sealed by a
NYS licensed architect or engineer; which comply with all applicable local, State and Federal
codes; and to be used to obtain a building permit from the Suffolk County Department of
Public Works (SCDPW). Submissions for building permits to the SCDPW are also reviewed
by the Suffolk County Fire Marshal’s Office, and the Suffolk County Department of Health
Services (SCDHS). Approvals from the SCDHS are required for sanitary system
connections, domestic water systems and connections and underground and above-ground
storage tanks. Approval from the Suffolk County Water Authority (SCWA) is required for
any Reduced Pressure Zone (RPZ) installations. Any changes or modifications to the
drawings, specifications or any other document preparations and submissions necessary to
obtain all applicable permits and approvals shall be performed by the Company at no
additional charge to the College. The College reserves the right to request alternate or
additional changes to the drawings if the regulatory review process adversely affects its
intended purpose or scope. All these changes shall be made by the Company at no additional
cost to the College.
c. Designs must comply with the 110 mph wind zone specified for the building location.
d. Coordination of utility connections with the appropriate agencies, including, but not limited
to, the Long Island Power Authority (LIPA), National Grid, SCWA, SCDHS and SCDPW.
All utility connections to the modular units will be the responsibility of Company, including,
but not limited to, power, water, gas, sewer, storm, phone and internet. The Company will be
responsible for connection of the units to associated utilities by licensed electricians and
plumbers.
e. Clearing of existing site vegetation and any required grading for the modular building and
associated pedestrian paths.
f. Construction of a guard rail system to be located between the modular building and the
Campus Loop Road.
g. Any other site preparation required to install the units.
h. Design and construction of the building foundation.
i. Design, fabrication, delivery and installation of the modular units.
Page 13 of 22
Law No. 12-CC-Mod Bldg
Advertised October 11, 2012
Issued October 11, 2012
Design, Construct &Lease a Modular Building
Suffolk County Community College
j. Construction of stairs and ADA compliant ramps, all with approved handrails.
k. Design and construction of pedestrian paths that permit occupants to access the building
safely. All pedestrian paths shall be of concrete construction.
l. Design and construction of exterior lighting to illuminate associated pedestrian paths and the
building itself.
m. Manage and/or perform all necessary inspections and testing required by the applicable codes
and regulatory agencies, including special inspections required by SCDPW and SCDHS.
Certify, in writing, all test reports and inspection documentation and submit to the
appropriate regulatory agencies, as required, with copies to the College.
n. Wood frame construction is not permitted.
o. The modular unit must be ADA compliant and must have at least one entry door that opens
automatically.
p. The design proposal may include, but is not limited to, drawings, renderings, three
dimensional models or other materials which effectively demonstrate the proposed designs
for the building and site. The materials should demonstrate the aesthetics of the proposed
designs.
q. Prevailing wages, as defined in New York Labor Law section 220(3), must be paid to all
laborers and workers performing work on site at the Grant Campus.
r. Throughout the project Company shall provide, at a minimum, bi-weekly updates of
progress, which can be in the form of emails, faxes, mailings or meetings. Any delays that
have the potential to affect the project schedule shall be brought to the College’s attention
immediately. The Company shall meet with the appropriate College personnel to review
project scope, drawings, timelines, etc.
s. At substantial completion, the College will prepare punch-lists of incorrect or incomplete
work and perform a final inspection. The Company shall correct all deficiencies and insure
that all work has been completed, and that all systems are operational.
t. Obtain a Certificate of Occupancy for the building from SCDPW and SCDHS. The College
cannot occupy the building until a Certificate of Occupancy is obtained. Please note that the
SCDHS requires stamped and sealed as-built drawings of water, sewer and drainage systems
for approval. Therefore, these as-built drawings and related documentation must be
submitted to the SCDHS as soon as the related construction work is complete and not at the
end of the project in order to avoid occupancy delays.
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Law No. 12-CC-Mod Bldg
Design, Construct &Lease a Modular Building
Advertised October 11, 2012
Issued October 11, 2012
Suffolk County Community College
u. The Company shall provide a record set of all construction drawings and agency submissions
to the College as well as a set of applicable operations and maintenance manuals for building
systems.
3.
Specifications
a. General
The following preliminary specifications were generated by the College to guide any
proposed designs for the minimum requirements. All final drawings and specifications are
the responsibility of Company and must conform to all applicable codes and regulations. If
the applicable codes and regulations conflict with these preliminary specifications, the codes
and regulations shall govern. Any changes to the preliminary specifications shall be clearly
identified by the Company. All drawings and specifications shall be stamped and approved
by a licensed professional engineer, employed by the Company, with the appropriate
expertise.
Throughout these specifications, any items that would differ between the two required
proposed buildings will be labeled Option A or Option B. Any items that are not labeled
would be the same in both Option A and Option B proposals.
b. Minimum Space Requirements
i. A total of 25 classrooms at a minimum of 750 net square feet each. Of these 25
classrooms, 2 will be computer classrooms. Each general classroom will have between
30 and 35 stations. Each computer classroom will have 24 stations.
ii. A total of 14 faculty offices arranged in a suite.
iii. One administrative office with one adjacent conference room.
iv. One student lounge.
v. A minimum of 5 miscellaneous storage rooms.
vi. A minimum of one secure information technology equipment room and one janitor’s
closet.
vii. All associated code-required spaces, including adequate toilet rooms with the required
fixture counts, and mechanical and electrical closets.
viii. Vending machine alcove(s) to accommodate 3 vending machines, with utility service
(water and electricity).
Page 15 of 22
Law No. 12-CC-Mod Bldg
Advertised October 11, 2012
Issued October 11, 2012
Design, Construct &Lease a Modular Building
Suffolk County Community College
c. Architectural Features


Option A – rectangular shapes at right angles and flat roofs.
Option B – two or more standard rectangular sections with connection links that have
enhanced architectural features such as peak roofs, glass walls, etc.
d. Foundation
Foundation design shall be based on soil bearing capacity determined by borings and
analysis. Borings and analysis are the responsibility of the Company. As a matter of
reference, the following foundation designs were used on the two existing modular buildings
at the Grant Campus:
i. Poured concrete footings; 3’ x 3’ x 1’ at a frost depth of 48” to the bottom of footing.
ii. Piers, 16” diameter poured concrete to grade, and loose double stack concrete block from
piers to module frame.
iii. Frame ties and earth anchors to anchor the modular units to the ground.
e. Building Insulation


Option A – minimum mandated by code
Option B – enhanced insulation
f. Interior Finishes
i. For the floor, use 1/8” vinyl composition tile throughout, with 4” vinyl base except toilet
rooms which shall have 6” base.
ii. For the ceiling, use Armstrong 2 x 2 acoustic tiles (BP935A08). Tiles to match campus
inventory. Ceiling height shall be 9 feet.
iii. All interior doors shall be numbered with ADA compliant signage.
g. Exterior Walls
At a minimum, the exterior wall finishes should blend well with the surrounding architecture,
as well as the existing modular buildings on campus. The Sally Anne Slacke modular
building has an exterior wall finish of brick veneer. The Asharoken modular building has an
exterior wall finish of brick veneer with a cement board skirt. For the exterior siding for the
new modular building, Company shall use:
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Law No. 12-CC-Mod Bldg
Design, Construct &Lease a Modular Building
Advertised October 11, 2012
Issued October 11, 2012


Suffolk County Community College
Option A – T111 plywood
Option B – brick veneer
h. Interior Walls
i. 20 GA. 3-5/8” steel studs at 16” O.C.
ii. Vinyl gypsum covering with a choice from manufacturer’s standard colors.
iii. Matching vinyl trim inside and outside corners, and full height battens on all 48” gypsum
seams.
i. Roof


Option A – white EPDM fully adhered with appropriate drainage.
Option B – white TPO with appropriate drainage.
j. Exterior Entrances


Option A – metal stairs and ramps
Option B – concrete stairs and ramps
k. Exterior Doors
i. Aluminum and glass with dark bronze Duranodic finish. Undercut interior vestibule
doors 1” for entrance mud carpet. Locks keyed alike at all entrances. All locks to be by
Medeco Keymark X4 system; keying schedule to be provided by the College. Vertical
rods will not be accepted. Company shall provide door hardware that meets 7 pin core
requirements.
ii. Panic bars at interior with recessed pulls at exterior. One leaf to be equipped with push
button automatic handicap door opener at door with handicap ramp.
l. Interior Doors
i. Solid core prefinished wood doors at 36” x 84”, and 4” x 25” wire-glass vision panels at
classrooms and offices.
ii. Hollow metal door frames with an applicable fire rating where required by code.
iii. Jambs painted to blend with vinyl gypsum.
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Law No. 12-CC-Mod Bldg
Design, Construct &Lease a Modular Building
Advertised October 11, 2012
Issued October 11, 2012
Suffolk County Community College
iv. Lever type hardware at all doors, with the exception of rest rooms which shall be
push/pull. Provide locksets at offices, storage rooms and closets, keyed alike and store
room function. Provide classroom function sets at all classrooms. Hardware shall be
Best Lock or compatible. Company shall provide door hardware that meets 7 pin core
requirements.
m. Windows
i. Aluminum frame 24” x 52” vertical dual pane insulated glass sliding type Andersen or
equal with insect screens.
ii. Venetian blinds, 1” Mini (eggshell) at all exterior windows.
n. HVAC


Option A – Exterior wall mounted Bard packaged heat pumps and associated
ductwork with individual thermostats in each space for control.
Option B – Roof top package units with gas heat and electric cooling. Units must be
high efficiency and meet minimum EER ratings to qualify for LIPA rebates. One unit
must be provided for each zone. System controls must either connect to the existing
Johnson Controls Metasys system on the Grant Campus or Company can provide a
Johnson FX control system.
o. Electric
i. 120/208, 3-Phase, 4-Wire service.
ii. Concealed wire may be done in armored cable (BX). Exposed raceway will be EMT or
wiremold.
iii. One separate subpanel per each module. For the Option A proposal, the main distribution
panel will be exterior mounted, locking type with weatherproof enclosure. For the
Option B proposal, the main distribution panel will be located in an electrical closet
within the building.
iv. Interior lighting will be 2 x 4, fluorescent lay-in, prismatic diffuser with T-8 or T-5 lamps
and electronic ballasts. Fixtures must qualify for LIPA rebates.
v. Exit lights with battery packs and emergency lights with battery packs as required by
NFPA 101 Life Safety Code. Final configurations must pass Suffolk County Fire
Marshal’s on-site inspection.
Page 18 of 22
Law No. 12-CC-Mod Bldg
Advertised October 11, 2012
Issued October 11, 2012
Design, Construct &Lease a Modular Building
Suffolk County Community College
vi. Exterior lights adjacent to each exterior door will include two LED Wall Pak exterior
grade fixtures on timers. In addition, a LED Wall Pak exterior grade fixture on timers
shall be provided at each corner of the building.
vii. All new pedestrian paths will be illuminated using induction fixtures compatible with
existing pedestrian lighting on campus.
viii. Provide two lighting circuits per classroom such that part of the room may be darkened
for projections.
ix. Provide power in the student lounge and kitchenettes for small appliances.
x. Provide power at the front and in the ceiling of each classroom for smart boards and
projectors.
p. Plumbing
i. The quantity of restroom fixtures shall meet building code at a minimum. Urinal
flushometers shall not exceed 1 gallon per flush. Water closets shall be dual flush with
the liquid waste option not to exceed 1 gallon per flush and the solid waste option not to
exceed 1.6 gallons per flush. Sink faucets shall be hands-free. Install 18” x 24” mirrors
with stainless steel frames over each lavatory. Install soap dishes and paper towel
dispensers provided by the College.
ii. Provide the appropriate number of water coolers as per code, wall mounted and ADA
accessible.
q. Fire Alarm
A complete addressable fire detection and alarm system by Simplex or other approved
manufacturer. System must be approved by the Suffolk County Fire Marshal. System must
be direct dial to Suffolk County Fire Rescue Emergency Services and a secondary dial to the
College’s Public Safety Dispatch.
r. Furnishings
i. Include one tack board in each office (24” x 36”), as well as one outside every third
classroom (or two per hallway), sized as appropriate.
s. Phone and Data Outlets
i. Each classroom must contain four data ports for instructor’s computers, two at the front
of the room and two at the rear of the room, and a voice/data outlet at the head of the
classroom. Each classroom must contain enough terminations above the ceiling to power
Page 19 of 22
Law No. 12-CC-Mod Bldg
Advertised October 11, 2012
Issued October 11, 2012
Design, Construct &Lease a Modular Building
Suffolk County Community College
and operate overhead projectors and smart boards. Hybrid digital (orange) rapid run
truck cables will be run from projectors to instructor’s stations; leads to be determined
upon installation.
ii. Offices must contain two data and one voice per electrical outlet.
iii. All data jacks to be RJ 45 cat 6E Leviton. Data to be blue at station location and black at
patch panel. Voice to be white.
iv. Data connections to terminate in a rack-mounted patch panel in a data closet. Voice lines
are to terminate in patch panel in data rack separate but same as data. All cable to be cat
6E plenum cable, blue for data and white for voice. In addition, 25 pair feeder cable to
be terminated on 110 block on wall in data closet; other end to be terminated in data rack,
same as voice and data lines terminated from stations. All patch panels will be Leviton
Quick Port patch panels and cat 6E Leviton inserts, black for data and white for voice.
Leviton 1U wire management must be installed both above and below each patch panel.
v. Provide sufficient corridor wall phones for line of sight.
t. Utility Connections
i. Company shall connect potable water, gas, wastewater and roof drainage from the
building to the appropriate utility supply/termination points. Company shall determine if
the size and capacity of available utilities are adequate and meet code.
ii. Company shall connect power to the modular building’s electrical panel from a utility
termination point.
iii. Company shall run one telecommunications (phone and data) pathway from the E-wing
in the Health, Sports and Education Center to the modular building via the existing
conduit and manhole located adjacent to the proposed site for the new modular building.
New conduit will be required between the manhole and the modular building. One cable
will be a hybrid fiber cable indoor/outdoor cable 12 strand Multi-mode and 12 strand
Single-Mode to be terminated without splice points. The other cable will be
indoor/outdoor superior Essex voice grade 100 pair cable to be terminated on lightning
arrestor fuse protector panels without splice points. Termination points are the E-wing
data closet and the modular building data closet.
iv. Company shall install separate meters on incoming electric, gas and water.
u. Security
Page 20 of 22
Law No. 12-CC-Mod Bldg
Advertised October 11, 2012
Issued October 11, 2012
Design, Construct &Lease a Modular Building
Suffolk County Community College
i. Company shall provide an intrusion alarm system for main entryways to the building, to
be tied into the campus security system. The intrusion system must be networked and
work with the monitoring system at the College’s Office of Public Safety.
ii. Company shall provide video monitoring of all building hallways and entrances through
the use of networked based CCTV cameras that are compatible with the College standard.
Include a sufficient number of cameras to accommodate the specified monitoring of all
hallways and building entrances.
End of text for Section III
Page 21 of 22
Law No. 12-CC-Mod Bldg
Advertised October 11, 2012
Issued October 11, 2012
Design, Construct &Lease a Modular Building
Suffolk County Community College
Section IV
Cost Proposal
1.
Cost Proposals must be provided in a separate sealed envelope.
2.
Separately, provide price quotes for the proposed monthly lease payments for both Option A and
Option B buildings. The prices quoted must include all costs associated with the design,
construction, delivery, installation, and rental of the building. Quote prices at a monthly rate,
and provide a total of the monthly charges for the initial period of the lease for each of the
following options:



A fifteen year lease through August 31, 2028, with one 5-year option to renew.
A ten year lease through August 31, 2023, with one 5-year option to renew.
A five year lease through August 31, 2018, with one 5-year option to renew.
3.
Provide options for the disposition of the modular building at the end of the lease term, together
with any associated costs.
4.
All costs to the College, if any, must be clearly identified under a section heading “College
costs” in the cost proposal.
5.
Company should provide all information it deems necessary to explain or clarify its Cost
Proposal.
End of text for Section IV
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