UniSpec II
072712
SECTION 01255 (01 2613) - REQUEST FOR INFORMATION
PART 1 - GENERAL
1.1
SUMMARY
A.
1.2
Section Includes:
1.
Requests for Information (RFI) procedures.
DEFINITION
A.
Requests for Information: A formal online process used during the construction phase to facilitate communication
between the Contractor, the Owner’s Construction Manager (CM) or the Mechanical Construction Manager
(MCM), and the Professional of Record (POR) with regard to requests for additional information and clarification
of the intent of the Contract Documents (Drawings and Specifications).
B.
Professional of Record (POR): The Architect of Record (AOR) or the Civil Engineering Consultant (CEC)
C.
Architect of Record (AOR): The prime consultant in charge of overall design and coordination of the project. The
AOR will be the administrator for all construction RFIs classified as “BLDG”.
D.
Civil Engineering Consultant (CEC): The Registered Engineer in responsible charge of the civil design for the project. The CEC will be the administrator for sitework RFIs classified as “SITE”.
E.
Owner’s Construction Manager (CM): The Owner’s building and sitework Construction Manager for the Project.
F.
Mechanical Construction Manager (MCM): The Walmart Mechanical (HVAC, Refrigeration and BAS) construction manager for the Project.
1.3
REQUEST FOR INFORMATION SUBMITTAL
A.
Submit requests for information for conditions requiring clarification of the Contract Documents on Owner’s Construction RFI website as designated by Owner. (www.bldgportal.com, enter username and password, select Construction RFI). POR will not respond to requests for information unless this format is utilized and all appropriate
information is provided. Faxed or emailed RFIs will not be reviewed
B.
Do not use Request for Information process during bidding phase. For questions during bidding phase, refer to Invitation to Bid issued by Owner’s Contract Administrator.
C.
Submit in accordance with procedure as follows: (See Process Flow Chart at the end of this Section)
1.
Subcontractors, manufacturers, and suppliers shall submit request for additional information and clarification to Contractor.
2.
Contractor shall contact Owner’s CM or MCM, as applicable, with requests for additional information or
clarification. Owner’s CM or MCM will not accept requests for information or clarification submitted directly from subcontractors, manufacturers, or suppliers.
3.
Owner’s CM or MCM will provide response to Contractor or will direct Contractor to submit a formal Request for Information.
a.
Submit a formal RFI only if authorized by the Owner’s CM or MCM. Submittal to Construction
RFI website signifies authorization has been given.
b.
Generate Requests for Information by one source per project.
c.
Submit one request for information per website entry.
4.
POR will review formal requests from Contractor and provide response within 3 working days.
5.
POR’s response shall not be considered as a Change Order or Change Directive, nor does it authorize
changes in the Contract Sum or Contract Time.
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D.
1.4
Scheduling, Costing, and Owner Provided Equipment Coordination: Direct to the Owner’s Construction Manager.
PENALTY FOR FAILURE TO FOLLOW PROCEDURE
A.
1.5
A $250 administrative cost will be assessed to the Contractor for each Request for Information submitted which
does not follow the procedure specified above.
REIMBURSEMENT FOR ARCHITECTURAL AND ENGINEERING FEES
A.
The Contractor shall be charged administrative costs and professional fees incurred by Owner for additional Architectural and Engineering services associated with the correction of completed Work which is not in accordance
with the Contract Documents. See Article 10 of the General Conditions of the Contract for Construction for provisions relating to Correction of Work.
PART 2 - PRODUCTS
Not Used.
PART 3 - EXECUTION
Not Used.
END OF SECTION
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Subcontractor, manufacturer, supplier, or other party
submits request for information to Contractor.
Contractor contacts
Owner’s Mechanical Construction Manager
(MCM) with request for
information. MCM will
provide response or authorize Formal RFI.
Owner’s Mechanical Construction Manager provides
response to Contractor.
HVAC/REFRIGERATION/ BAS
REQUEST FOR INFORMATION
PROCESS FLOW CHART
SUPERCENTER, SAM’S CLUB,
AND NEIGHBORHOOD MARKET
Owner’s Mechanical Construction Manager authorizes Contractor to submit
formal Request for Information to Owner’s Construction RFI website.
Construction RFI website
Contractor submits Request for Information to
Professional of Record
(POR) on Owner’s
Construction RFI Website
POR notifies appropriate
consultant for response on
Owner’s Construction RFI
Website
Consultant answers RFI on
Construction RFI Website
Contractor issues response
to subcontractor, manufacturer, supplier, or other
party.
POR issues response to
Contractor on Construction
RFI Website
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Subcontractor, manufacturer, supplier, or other party
submits request for information to Contractor.
Contractor contacts
Owner’s Construction
Manager (CM) with request for information. CM
will provide response or
authorize Formal RFI.
Owner’s Construction
Manager provides response
to Contractor.
REQUEST FOR INFORMATION
PROCESS FLOW CHART
SUPERCENTER, SAM’S CLUB,
AND NEIGHBORHOOD
MARKET
Owner’s Construction
Manager authorizes Contractor to submit formal
Request for Information to
Owner.
Construction RFI website
Contractor submits Request for Information to
POR on Owner’s
Construction RFI Website.
POR notifies appropriate
consultant for response on
Construction RFI Website.
Consultant answers RFI on
Construction RFI Website.
Contractor issues response
to subcontractor, manufacturer, supplier, or other
party.
POR issues response to
Contractor on Construction
RFI Website.
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