KENT STATE UNIVERSITY
JOB DESCRIPTION - UNCLASSIFIED
Developed for Equal Opportunity
CLASS TITLE:
Director, Financial Administration, KSU Foundation
DATE ISSUED:
10/01/00
KSU Class Code:
AE59 EEO Code: 1D
DATE OF LAST REVISION: 12/04
FLSA: Exempt
Pay Grade: 09
BASIC FUNCTION:
Direct the overall accounting, treasury, risk and liability management, tax
compliance and the direction of the business affairs for the Kent State University
Foundation which is a not-for-profit, separate and distinct corporation chartered by
the State of Ohio and is governed by a Board of Directors comprised of business,
civic and alumni leaders. As of June 30, 2004 the Foundation had total assets of
$100 million and total revenues for the year approaching $20 million. The
Foundation has distinct funds, each of which has critical spending restrictions with
unique accounting, banking and investment systems.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
Manage all aspects of the Foundation’s general accounting functions involving all
revenue, expenditure, asset, liability and fund balance. Prepare and analyze
quarterly and annual financial statements. Develop annual Foundation operating
budget. Analyze and summarize actual operating results against the budget.
Represent the Executive Director of the KSU Foundation as the chief financial and
internal investment officer for the Foundation.
Oversee all investment activities to maximize performance pursuant to
Foundation’s investment and spending policy. Manage cash flow forecasting for
cash needs and maintain appropriate cash reserves. Negotiate contracts with
investment managers, custodians and consultants.
Direct and monitor the acceptance, acknowledgement, investment and
management of all private gifts and donations given to the university and the
business services related to the receipt, investment, disbursement and accounting
for these gifts.
Develop and implement policies relating to the KSU Foundation operation and
investment process including real estate, trust agreements and stock transfers.
Director of Business and Financial Services, KSU Foundations
Review charitable remainder trusts and gift annuities with respect to trust
agreements, investment of portfolio, and income distribution. Ensure that
payments to beneficiaries and the ultimate distribution of funds are made under
trust provisions.
Monitor the effectiveness of internal control procedures. Develop and implement
solutions to strengthen existing procedures.
Review and ensure that the
Foundation has adequate insurance to cover liabilities.
Support, counsel and update the Foundation President, Executive Director and
Treasurer and is the staff representative on the Finance and Investment Committees
of the Foundation Board.
Coordinate the annual audit of the Foundation’s financial statement by an external
CPA firm through the State Auditor’s Office.
Prepare and file all annual reports such as form 990 to the IRS, trust tax returns etc.
Fixed asset management including monitoring the software and hardware needs of
the Foundation and maintaining the Foundation network.
Provide assistance in integrating the donor database with the accounting system.
Maintain communications with the administrative and academic departments of
the university related to the operation of the Foundation to assure understanding
and cooperation needed to manage the separate funds. Work as the liaison
between the Finance and Investment committees of the Foundation Board.
Serve as a member in university committees as assigned.
Fulfill responsibilities of human resource management including equal
opportunity, affirmative action, and employee development.
Coordinate and
oversee personnel activities including, but not limited to, recruitment, employee
selection, appraisals, and evaluation.
Perform related duties as assigned.
REPORTS TO: Vice President of University Relations and Development
LEADERSHIP AND SUPERVISION:
Leadership of a small treasury department, unit or major function and/or direct
supervision over administrative/professional employees.
Director of Business and Financial Services, KSU Foundations
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Finance or Financial Accounting. Six to ten years
demonstrated achievement and leadership of a treasury function managing,
reporting and investing cash assets including supervisory experience in a notfor-profit organization. Master’s Degree and CPA preferred.
Other Knowledge, Skills, and Abilities:
Mastery and broad understanding and knowledge of not-for-profit finance and
accounting principles, procedures and practices.
Ability to successfully manage multi-functional or diverse applications and
projects.
Ability to respond quickly and effectively to changing situations and balance
conflicting priorities.
Knowledge of personal computer and mainframe applications.
Skill in written, verbal and interpersonal communication.
Ability to manage budget, people and projects.
PHYSICAL REQUIREMENTS:
Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of
force frequently, and/or negligible amount of force constantly to move objects.
Typically requires sitting, walking, standing, bending, keying, talking, hearing, seeing,
and repetitive motions.
Incumbent may be required to travel from building to building and off campus
occasionally.
The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title
and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position.
Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the
Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.
FILE: 533582201
SOURCE: PDQ
ANALYST: da
DEPARTMENTAL AUTHORIZATION:
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