Important Job Application Information
Thank you for your interest in NHS Tayside vacancies
Please see below Job Description/Specification and General Conditions of Service
Your Application Form must be completed in full. Please note copies of Curriculum
Vitae, Qualifications and Course Certificates will not be accepted at this stage.
Please return your completed Application Form to recruitment.tayside@nhs.net (quoting
the vacancy reference number in the subject box) or to the postal address given on the
General Conditions of Service.
All completed applications are held in Human Resources until the closing date. After the
closing date a panel will meet to prepare an interview shortlist. Once this decision has
been made, all shortlisted applicants will be emailed to invite them to attend for interview.
It is important that you check your emails regularly.
This process takes approximately 6 weeks. Therefore, if you have not been contacted
regarding interview within 6 weeks of the closing date, your application has been
unsuccessful and you will receive no further correspondence from Human Resources.
ADDITIONAL INFORMATION:Find out more about living and working in Tayside at:
www.dundeecity.gov.uk
www.angus.gov.uk
General Conditions 05.08
Domestic Services Department
Ninewells, Dundee Dental & Royal Victoria Hospitals
Part-Time Summer Relief Domestic Assistants, Band 1
Fixed Term from 10 June 2013 to 1 September 2013
Salary Scale: £14,508 - £14,864 per annum pro rata
The following opportunities have arisen within the Domestic Services Department and will be
based at either Ninewells Hospital or Royal Victoria Hospital.
Part-Time Summer Relief Domestic Assistants working various hours from 20 hours to 35 hours
per week Monday to Friday and/or Monday to Sunday and covering early shift, day shift and back
shift.
Indication of shift patterns (this may vary slightly across each site):
Early Shift
Day shift
Back Shift
06:15 - 10:15
07.30 - 15.00
16:00 - 21:00
You will be required to undertake cleaning duties in wards and departments to achieve and
maintain a high standard of cleanliness. Experience is an advantage but not necessary as a full
training programme will be provided. Reliability and a flexible approach to work are essential.
You will be required to achieve the mandatory Induction standards for Healthcare Support
Workers in Scotland and to comply with the Code of Conduct throughout your
employment.
Informal enquiries to: Val Ewan, Assistant Domestic Services Manager, Ninewells Hospital on
Tel. 01382 660111 ext. 35451.
Please download the full application pack from www.jobs.scot.nhs.uk
Internal applicants: please download the application pack from Staffnet. Please read the Important
Job Application Information in the Information for Applicants section.
Completed applications should be returned to recruitment.tayside@nhs.net (quoting the job
reference number in the subject box) or to Human Resources, NHS Tayside, Level 9, Ninewells
Hospital, Dundee DD1 9SY
Short-listed applicants will be contacted by telephone.
Please quote reference number – D/MB/116/12
Closing date for receipt of completed application forms – Friday 29 March 2013
Distribution: Staffnet, www.jobs.scot.nhs.uk, The Courier
Advert Template 05.07
NHS TAYSIDE – AGENDA FOR CHANGE
JOB DESCRIPTION
1.
JOB IDENTIFICATION
Domestic Assistant – NHS Tayside
Job Title
Department(s)/Location Ninewells, Dundee Dental and Royal Victoria
Hospitals
Number of job holders
2.
JOB PURPOSE
To deliver the highest standard of cleanliness within the Hospitals based on the recommendation of QIS.
HAI Task Force Code of Practice and the NHS Scotland National Cleaning Services Specification.
3.
ORGANISATIONAL POSITION
Domestic Services
Manager
Assistant Managers
(2)
Supervisors
Domestic Assistants
4.
SCOPE AND RANGE
NHS Tayside serves a population of approximately 387,000 covering regions including Tayside, Perth
and Kinross, Angus and North Fife.
The Domestic Assistant works as part of a multi disciplinary team, delivering a high standard of cleaning
in areas of high activity with frequent change. Staff must be flexible, adaptable and work to support
other staff, who have clinical responsibility to patients.
5.
MAIN DUTIES/RESPONSIBILITIES
Induction Standards & Code of Conduct
Your performance must comply with the national “mandatory Induction Standards for Healthcare
Support Workers in Scotland” 2009; and with the Code of Conduct for Healthcare Support Workers.
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Carry out all cleaning tasks detailed in work schedules and incidental cleaning as necessary to agreed
standards.
Carry out specialised cleaning tasks, including isolation rooms, aseptic rooms, theatres, maternity
etc. to agreed standards, where appropriate.
Carry out cleaning tasks as requested by Supervisor or Senior Nurse on duty.
Work with colleagues to move furniture and light equipment in line with manual handling guidelines
to enable thorough cleaning.
Remove all waste and place at collection points, following organisational and departmental
procedures.
Clean uncontained body fluid spillages in public areas and non-clinical areas.
Work in co-operation with colleagues, infection control and other staff in all areas to achieve high
standards of cleanliness.
Replenish all supplies of hand soap, toilet paper and hand towels.
Clean and fill water jugs first thing in the morning and wash crockery and glasses, where
appropriate.
Assist with patients’ meals and beverages, including cleaning of trolleys, crockery and any food
utensils, as appropriate.
Ensure the correct and economical use of equipment, supplies and energy resources.
Follow all guidance and training on safe working practices to ensure personal health and safety and
that of others, exercising a duty of care.
Follow all cleaning procedures to ensure highest standard of cleanliness and hygiene practices in line
with Infection Control Policy and Guidance.
Undertake regular training, as and when required, including yearly infection control refresher,
manual handling refresher and fire safety lectures, new cleaning methods/procedures and any other
training required.
Notify supervisor or other relevant staff of faulty equipment, building/equipment repairs,
maintenance requirements, requests for chemicals/personal protective equipment/light equipment.
Maintain all equipment and Domestic Service Room in a clean and tidy state.
Replace all equipment after use and store securely in Domestic Service Room.
Initial weekly and monthly work sheets as tasks are completed.
Work together with Department in Performance and Development Reviews.
Maintain confidentiality at all times.
Comply with all Policies and Procedures of NHS Tayside and the Department.
Demonstrate courteous behaviour.
6.
COMMUNICATIONS AND RELATIONSHIPS
Regular communication exists between the post holder and colleagues, the supervisors, ward and
departmental staff, patients, visitors and other staff within the NHS establishments.
To respect and support people’s equality and diversity.
7.
KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB
No formal qualifications are necessary, as the post holder will be given the necessary training to
undertake the job.
Post holder is required to
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Have the ability to work as part of a team or on own initiative.
Have the ability to follow instructions.
Possess good communication skills, including non-verbal communication skills.
Ability to respond constructively to unpredictable situations.
Be calm, focused and able to cope with work under pressure.
Following departmental training, the post holder is required to:
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Have a working knowledge of all cleaning skills, procedures and equipment
Operate mechanical and electrical machinery safely and effectively
Have a knowledge of Health & Safety Policies and work procedures
Have a knowledge of Infection Control Policy, Guidelines and Procedures
Have a knowledge of QIS Standards, HAI Task Force Code of Practice and NHS Scotland National
Cleaning Services Specification
To carry out their work effectively and safely.
ESSENTIAL ADDITIONAL INFORMATION
8.
SYSTEMS AND EQUIPMENT
A work schedule is located in each area for the post holder to follow.
Where a work sheet is located in an area, this should be signed when each task is completed.
Regular monitoring is carried out by the Supervisors.
Equipment and protective clothing is provided for use, including mechanised cleaning machinery.
RESPONSIBILITY FOR RECORDS MANAGEMENT
All records created in the course of the business of NHS Tayside are corporate records and are public
records under the terms of the Public Records (Scotland) Act 1937. This includes email messages and
other electronic records. It is your responsibility to ensure that you keep appropriate records of your
work in NHS Tayside and manage those records in keeping with the NHS Tayside Records Management
Policy and with any guidance produced by NHS Tayside specific to your employment.
9.
PHYSICAL DEMANDS OF THE JOB
Physical Demands
The job is physically demanding, requiring the post holder on a daily basis to be
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Moving furniture (chairs/lockers/occupied & unoccupied beds etc.)
Working in restricted areas and confined spaces, such as cleaning under beds, small offices and
treatment rooms.
Using a polishing machine requiring repetitive pivotal pelvic movement.
High dusting, which involves stretching frequently throughout the shift.
Mental Demands
Awareness when working in challenging areas e.g. forensic/mental health/A&E/challenging behaviour
unit/Paediatrics.
Post requires concentration and ability to adapt to working in a hostile environment e.g. where there is
exposure to distressed relatives/visitors and aggressive patients / patients under the influence of alcohol
or drugs.
10. DECISIONS AND JUDGEMENTS
Staff are expected to follow closely all guidance, procedures and policies of the Department and
Organisation, whilst using their own initiative to determine the order of work.
11. MOST CHALLENGING/DIFFICULT PARTS OF THE JOB
The post holder is expected to adapt when faced with unpredictable and ever-changing situations and
modify work plans accordingly.
General Conditions of Service
POST REF NO:
D/MB/116/12
JOB TITLE/GRADE:
Part-Time Summer Relief Domestic Assistants, Band 1 - Fixed
Term from 10 June 2013 until 1 September 2013
LOCATION:
Ninewells, Dundee Dental & Royal Victoria Hospitals
Conditions of Service
Remuneration
Hours of Duty
The terms and conditions of service for this post are those
determined by the NHS Staff Council.
The current salary scale for the post is £14,508 to £14,864 per
annum (pro rata for part-time staff). Placing on the scale on
appointment is normally at the minimum but may be higher
subject to verification of previous relevant service.
Salary is paid weekly by Bank Credit Transfer.
The hours of the post are 20, 30 or 35 hours per week.
This is a fixed term post until 1 September 2013 to provide cover
for annual leave period.
Superannuation
Start and finish times will be determined by the needs of the
service.
Membership of the NHS Superannuation Scheme is not
compulsory but is open to all staff between the ages of 16 and
70 (65 in some instances).
The contributions paid are a percentage of superannuable pay,
which is essentially basic pay excluding, for example, overtime
or travelling expenses.
Contribution rates with effect from 01.04.12 are as follows:
Annual Pensionable Pay
(Full-time equivalent)
Up to £15,000
£15,001 to £21,175
£21,176 to £26,557
£26,558 to £48,982
£48,983 to £69,931
£69,932 to £110,273
£110,274 to any higher amount
Annual Leave
Contribution
5%
5%
6.5%
8.0%
8.9%
9.9%
10.9%
Contributions are subject to tax relief and reduced National
Insurance contributions. NHS Tayside also makes a substantial
contribution towards scheme benefits – currently around 14% of
basic pay.
On appointment = 27 days (pro rata for part-time Staff) or 5.4
weeks per year.
After 5 years aggregated service = 29 days (pro rata for part-time
staff) or 5.8 weeks per year
After 10 years aggregated service = 33 days (pro rata for parttime staff) or 6.6 weeks per year
General Conditions 05.08
References
Occupational Health
Clearance
Rehabilitation of
Offenders Act 1974
(Exclusions and
Exceptions) (Scotland)
Order 2003
Disclosure Scotland
Immigration, Asylum and
Nationality Act 2006
Public Holidays = 8 days (pro rata for part-time staff) or 1.6
weeks per year
All offers of appointment are subject to receipt of two satisfactory
references
All offers of appointment to new entrants to the National Health
Service are subject to a medical examination.
Medical
examinations are arranged and undertaken by the Occupational
Health and Safety Advisory Service (OHSAS).
All current or spent criminal convictions, cautions, warnings or
any case pending must be disclosed prior to commencing in
employment as detailed on the application form.
Please note that having a conviction will not automatically debar
you from obtaining employment with NHS Tayside. Careful
consideration will be given to the relevance of the offence to the
particular post in question. However, if you are appointed, and it
is found that you did not reveal a previous conviction your
employment may be terminated.
This post is subject to a Standard check by Disclosure Scotland
as it involves access to children and/or vulnerable adults. This
will contain details of any convictions on record whether spent or
unspent.
It is a criminal offence for an employer to employ anyone who
does not have permission to live or work in the UK.
Shortlisted applicants will be asked to produce specific original
documentation at interview e.g. Passport, or full birth certificate
together with an official document giving the applicants
permanent National Insurance Number and name issued by a
Government Agency or a previous employer, as well as
photocopies of these documents.
Professional Registration/ New entrants to NHS Tayside will be required to achieve the
Induction Standards &
mandatory Induction Standards for Healthcare Support Workers
Code of Conduct
(HCSWs) in Scotland and comply with the Code of Conduct for
HCSWs throughout your employment.
Smoking Policy
Smoking is prohibited within NHS premises and grounds.
Applications
Completed forms should be returned to:
recruitment.tayside@nhs.net quoting the job reference in the
subject line
or
Human Resources, Level 9, Ninewells Hospital, Dundee DD1
9SY
By closing date of Friday 29 March 2013.
General Conditions 05.08