Department of Justice
Annual Report
2012–13
Appendices
1
Table of Contents
A1. Justice statutory authorities and offices by ministerial portfolio ....... 6
Attorney-General .................................................................................................. 6
Statutory offices .................................................................................................. 6
Administrative offices .......................................................................................... 6
Statutory authorities ............................................................................................ 6
Judicial and quasi-judicial bodies ........................................................................ 7
Bushfire Response .............................................................................................. 7
Statutory offices .................................................................................................. 7
Consumer Affairs ................................................................................................. 7
Statutory offices .................................................................................................. 7
Statutory authorities ............................................................................................ 7
Corrections ........................................................................................................... 8
Statutory authorities ............................................................................................ 8
Liquor and Gaming Regulation ........................................................................... 8
Statutory offices .................................................................................................. 8
Statutory authorities ............................................................................................ 8
Police and Emergency Services ......................................................................... 8
Statutory offices .................................................................................................. 8
Statutory authorities ............................................................................................ 8
Portfolio agencies ............................................................................................... 8
Racing ................................................................................................................... 8
Statutory offices .................................................................................................. 8
Statutory authorities ............................................................................................ 9
A2. Governance............................................................................................ 10
Standing executive committees ........................................................................ 10
B. Acts administered by the Justice Portfolio and legislation enacted in
2012–13 ......................................................................................................... 11
Acts administered by the Justice Portfolio as at 30 June 2013 ...................... 11
Attorney-General .............................................................................................. 11
Minister for Bushfire Response ......................................................................... 16
Minister for Consumer Affairs............................................................................ 16
Minister for Corrections ..................................................................................... 17
Minister for Crime Prevention............................................................................ 18
Minister for Liquor and Gaming Regulation ....................................................... 18
Minister for Police and Emergency Services ..................................................... 19
Minister for Racing ............................................................................................ 19
Legislation enacted in 2012–13 (passed between 1 July 2012 and 30 June
2013) ................................................................................................................... 20
Attorney-General .............................................................................................. 20
Minister for Corrections ..................................................................................... 20
Minister for Police and Emergency Services ..................................................... 20
Minister for Consumer Affairs............................................................................ 21
Minister for Liquor and Gaming Regulation ....................................................... 21
Minister for Racing ............................................................................................ 21
C. Budget portfolio outcomes..................................................................... 22
Operating statement for the year ended 30 June 2013 .................................... 23
Balance sheet as at 30 June 2013 ..................................................................... 24
Statement of changes in equity for the year ended 30 June 2013 .................. 25
Cash flow statement for the year ended 30 June 2013 .................................... 26
2
Administered items statement for the year ended 30 June 2013.................... 27
D. Victorian Industry Participation Policy, audit and risk, insurance,
consultancies ............................................................................................... 29
Risk Attestation for the Department of Justice 2012–13 ................................. 29
Attestation......................................................................................................... 29
Insurance Attestation for the Department of Justice 2012–13 ........................ 29
Attestation......................................................................................................... 29
Victorian Industry Participation Policy ............................................................. 30
New contracts in 2012–13 to which the VIPP applied ....................................... 30
Disclosure of major contract compliance ........................................................... 31
Summary of consultancies engaged in 2012–13 ............................................... 31
E. Environmental performance and targets ............................................... 33
Energy................................................................................................................. 33
Water ................................................................................................................... 34
Paper ................................................................................................................... 34
Procurement ....................................................................................................... 34
Sustainable transport ........................................................................................ 34
Waste .................................................................................................................. 35
Training and awareness .................................................................................... 35
Environmental performance report .................................................................. 36
The office-based environment .......................................................................... 36
Table 1: Summary trend report for office facilities ............................................. 36
Table 2: Office-based energy use 2012–13 ...................................................... 36
Table 3: Office-based waste 2012–13............................................................... 37
Table 4: Office-based paper use 2012–13 ........................................................ 37
Table 5: Office-based potable water use 2012–13 ............................................ 38
Combined operational and office-based environmental performance ................ 38
Table 6: Summary trend report for combined operational and office-based
facilities ............................................................................................................. 38
Table 7: Total energy usage 2012–13............................................................... 39
Table 8: Total department paper usage 2012–13.............................................. 39
Table 9: Total department potable water usage 2012–13 ................................. 40
Table 10: Total department transportation (vehicle fleet performance by fuel type)
2012–13............................................................................................................ 40
Table 11: Total department transportation (international and domestic air travel)
2012–13............................................................................................................ 41
Table 12: Total department transportation (sustainable transport) 2012–13 ...... 41
Table 13: Departmental greenhouse gas inventory (tonnes CO2e) 2012–13 .... 41
F. People management ................................................................................ 42
Workforce data ................................................................................................... 42
Reconciliation of executive numbers at 30 June 2013 .................................... 45
Executive officers definition............................................................................... 45
Portfolio entities definition ................................................................................. 45
Table 1: Number of executive officers (EOs) classified into ongoing and special
projects ............................................................................................................. 46
Table 2: Breakdown of executive officers into gender for ongoing and special
projects ............................................................................................................. 46
Table 3: Reconciliation of executive numbers ................................................... 46
Table 4: Number of executive officers for the department’s portfolio entities ..... 47
Recruitment services ......................................................................................... 48
Youth Employment Scheme (formerly Victoria Works for Young People).......... 48
Graduate recruitment and development scheme............................................... 48
Koori employment ............................................................................................. 48
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Learning and development................................................................................ 49
The Justice Learning Program .......................................................................... 49
Leadership development................................................................................... 49
Koori Cultural Awareness Training .................................................................... 50
Nexus – Learning and performance .................................................................. 50
People Matter Survey ....................................................................................... 50
Training for custodial staff ................................................................................. 50
Prison Officer Recruit Training Program............................................................ 50
Supervisory Development Program .................................................................. 50
Management Program for Prison Supervisors................................................... 51
Registered Training Organisation...................................................................... 51
Compliance with the Carers Recognition Act 2012 ......................................... 52
G. Safety and wellbeing ............................................................................... 53
Projects and programs ...................................................................................... 53
Compliance reporting ........................................................................................ 53
Incident management ........................................................................................ 53
WorkCover premium .......................................................................................... 54
Claims management .......................................................................................... 54
H. Disability and diversity ........................................................................... 56
Training............................................................................................................... 56
Community connections ................................................................................... 56
Corrections Victoria Disability Framework ...................................................... 56
CALD Victorians – justice reporting ................................................................. 56
Publication of resource material ....................................................................... 57
Refugee-related activities .................................................................................. 57
I. Protected disclosures .............................................................................. 58
Protected Disclosure Act 2012: report for the period 10 February 2013 to
30 June 2013....................................................................................................... 58
J. Freedom of Information Act 1982 ........................................................... 59
Activity and compliance .................................................................................... 59
Making a request ................................................................................................ 59
K. Monitoring of corrections ....................................................................... 60
Reviews completed in 2012–13 ......................................................................... 60
Review of Fulham Correctional Centre ............................................................. 60
Follow-up review of the 2008 review of Port Phillip Prison ................................ 60
Review of the safety of bunk beds in Victorian prisons...................................... 60
Review of the predictability of the Random General Testing Program ............... 60
Enquiries and investigations ............................................................................ 61
Impact of reviews, enquiries and investigations ............................................. 61
Independent Prison Visitors.............................................................................. 61
Prisoner deaths .................................................................................................. 62
Prison performance data validations................................................................ 62
L. Prison service statistics .......................................................................... 63
Five-year trend ................................................................................................... 63
M. Correctional system performance ......................................................... 65
Escapes by a from custody in Victoria ............................................................. 65
Deaths of prisoners in custody in Victoria ....................................................... 65
Drug testing in Victorian prisons ...................................................................... 65
Self-harm, assaults and offender care in Victorian prisons ............................ 65
National Corrective Services performance comparisons ............................... 65
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N. Registry of Births, Deaths and Marriages ............................................. 66
Business operations .......................................................................................... 66
Key projects 2012–13......................................................................................... 67
Justice of the Peace certification ....................................................................... 67
Customer service excellence ............................................................................ 67
Justice Service Centres .................................................................................... 67
O. Office of the Emergency Services Commissioner ............................... 68
Standards for the prevention and management of emergencies ................... 68
Duties of the Emergency Services Commissioner .......................................... 68
Establishing and monitoring performance standards ..................................... 68
Performance of the Emergency Services Telecommunications Authority
(ESTA) ................................................................................................................. 69
Performance summary ...................................................................................... 69
Unplanned manual operations .......................................................................... 70
Investigations ..................................................................................................... 70
Reporting and advising the minister on issues relating to emergency
management ....................................................................................................... 70
Emergency Alert ................................................................................................ 71
Assisting community relief and recovery ........................................................ 71
Delegations ........................................................................................................ 71
P. Statement of compliance with the Building Act 1993 ........................... 72
New buildings conforming to standards .......................................................... 72
Buildings maintained in a safe and serviceable condition ............................. 72
Existing buildings conforming to standards.................................................... 72
Registered building practitioners ..................................................................... 72
2012–13 Statement of compliance with the Building Act 1993 .......................... 72
Q. Statement of compliance with National Competition Policy ............... 74
R. Details of government advertising expenditure (campaigns with a
media spend of $150,000 or greater) .......................................................... 75
S. Additional departmental information available on request ................. 76
5
A1. Justice statutory authorities and offices by
ministerial portfolio
Attorney-General
Statutory offices
Chief Examiner and Examiner (jointly administered with the Minister for Police and
Emergency Services)
Commissioner and Deputy Commissioners, Independent Broad-based Anti-corruption
Commission
Crown Counsel
Crown Prosecutors
Director of Public Prosecutions
Electoral Commissioner and Deputy Electoral Commissioner
Freedom of Information Commissioner (full operations commenced 1 December 2012)
Inspector, Victorian Inspectorate
Legal Services Commissioner
Office of the Privacy Commissioner
Principal Public Interest Monitor and Deputy Public Interest Monitors (full operations
commenced 10 February 2013)
Public Advocate
Solicitor-General
Special Investigations Monitor (until 9 February 2013)
Administrative offices
Victorian Government Solicitor’s Office
Statutory authorities
Appeal Costs Board
Board of Examiners
Coronial Council of Victoria
Council of Legal Education
Independent Broad-based Anti-corruption Commission (full operations commenced 10
February 2013)
Judicial College of Victoria
Judicial Remuneration Tribunal
Legal Practitioners Liability Committee
Legal Services Board
Office of Public Prosecutions
Panel of Independent Reviewers – Legal Aid Act
Sentencing Advisory Council
Victorian Civil and Administrative Tribunal Rules Committee
6
Victoria Law Foundation
Victoria Legal Aid
Victorian Electoral Commission
Victorian Equal Opportunity and Human Rights Commission
Victorian Inspectorate (full operations commenced 10 February 2013)
Victorian Institute of Forensic Medicine
Victorian Law Reform Commission
Victorian Professional Standards Council
Judicial and quasi-judicial bodies
Children’s Court of Victoria
Coroners Court of Victoria
County Court of Victoria
Court of Appeal
Magistrates’ Court of Victoria
Municipal Electoral Tribunals
Supreme Court of Victoria
Victims of Crime Assistance Tribunal
Victorian Civil and Administrative Tribunal
Bushfire Response
Statutory offices
Bushfires Royal Commission Implementation Monitor
Consumer Affairs
Statutory offices
Arbitrator, Sale of Land Act
Director of Consumer Affairs Victoria
Fire Services Levy Monitor and Deputy Fire Services Levy Monitor
Statutory authorities
Business Licensing Authority
Consumer Utilities Advocacy Centre Ltd
Estate Agents Council
Funeral Industry Ministerial Advisory Council
Motor Car Traders Claims Committee
Residential Tenancies Bond Authority
Sex Work Ministerial Advisory Committee
7
Corrections
Statutory authorities
Adult Parole Board
Liquor and Gaming Regulation
Statutory offices
Chief Executive Officer, Victorian Responsible Gambling Foundation
Statutory authorities
Liquor Control Advisory Council
Responsible Gambling Ministerial Advisory Council
Victorian Commission for Gambling and Liquor Regulation
Victorian Responsible Gambling Foundation
Police and Emergency Services
Statutory offices
Chief Commissioner and Deputy Commissioners of Police
Chief Examiner and Examiner (jointly administered with the Attorney-General)
Commissioner for Law Enforcement Data Security
Director, Police Integrity (until 9 February 2013)
Fire Services Commissioner
Road Safety Camera Commissioner
Statutory authorities
Country Fire Authority
Country Fire Authority Appeals Commission
Emergency Services Telecommunications Authority
Firearms Appeals Committee
Metropolitan Fire and Emergency Services Appeals Commission
Metropolitan Fire and Emergency Services Board
Office of Police Integrity (until 9 February 2013)
Police Appeals Board
Victoria State Emergency Service Authority
Victorian Emergency Management Council
Portfolio agencies
Victoria Police
Racing
Statutory offices
Racing Integrity Commissioner
8
Statutory authorities
Greyhound Racing Victoria
Harness Racing Victoria
Racing Appeals and Disciplinary Boards
9
A2. Governance
Under the Public Administration Act 2004, the Secretary has responsibility for the general
conduct and the effective, efficient and economical management of the department.
A suite of standing executive committees ensures the integration of all elements of good
corporate governance and a focus on improving organisational performance.
Standing executive committees
Justice Executive Committee
Accommodation Planning Steering
Committee
Environment Committee
Audit and Risk
Management
Committee
Budget and Expenditure Review
Adequate controls
Committee (BERC) Implementation
Appropriate and timely
Steering Committee
information
Justice Asset Committee
Sound resource
Justice Finance Committee
management
Knowledge Management
Clear planning and
Committee
direction
People Strategy and Policy
Committee
Special project steering groups
The Justice Executive Committee is the peak body in the corporate governance structure
advising the Secretary on the management and administration of the department and
ensuring compliance with government directives, guidelines and legislation. It is responsible
for integrating governance functions across the department and working collaboratively with
portfolio agencies and agrees membership, terms of reference and delegations of other
standing committees and special project steering groups.
It receives performance and strategic issues reports from these committees and groups. The
Secretary or his delegate chairs each of the standing committees, with the exception of the
Audit and Risk Management Committee, which is independently chaired.
Details of the responsibilities, functions, membership, and relationships between each of the
standing committees are available from the department’s Executive Services group.
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B. Acts administered by the Justice Portfolio
and legislation enacted in 2012–13
Acts administered by the Justice Portfolio as at 30 June 2013
Attorney-General
Accident Compensation Act 1985
 Division 1 of Part III
 The Act is otherwise administered by the Assistant Treasurer and the Treasurer
Acts Enumeration and Revision Act 1958
Administration and Probate Act 1958
Administrative Law Act 1978
Adoption Act 1984  The Act is jointly and severally administered with the Minister for Community Services
Age of Majority Act 1977
Appeal Costs Act 1998
Attorney-General and Solicitor-General Act 1972
Bail Act 1977
Births, Deaths and Marriages Registration Act 1996
Charities Act 1978
Charter of Human Rights and Responsibilities Act 2006
Children, Youth and Families Act 2005  The Act is jointly and severally administered with the Minister for Community Services
Choice of Law (Limitation Periods) Act 1993
Civil Procedure Act 2010
Classification (Publications, Films and Computer Games) (Enforcement) Act 1995
Commercial Arbitration Act 2011
Commonwealth Places (Administration of Laws) Act 1970
Commonwealth Powers (De Facto Relationships) Act 2004
Commonwealth Powers (Family Law-Children) Act 1986
Confiscation Act 1997- Except:
 Section 134 (this provision is jointly administered with the Minister for Crime Prevention)
Constitution Act 1975  Part III
 Section 88 in so far as it relates to the appointment of Crown Counsel
 The Act is otherwise administered by the Premier
Constitution (Supreme Court) Act 1989
Constitutional Powers (Coastal Waters) Act 1980
Constitutional Powers (Request) Act 1980
Co-operative Schemes (Administrative Actions) Act 2001
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Coroners Act 2008
Corporations (Administrative Actions) Act 2001
Corporations (Ancillary Provisions) Act 2001
Corporations (Commonwealth Powers) Act 2001
Corporations (Victoria) Act 1990
Council of Law Reporting in Victoria Act 1967
County Court Act 1958
Court Security Act 1980
Courts (Case Transfer) Act 1991
Crimes (Assumed Identities) Act 2004
Crimes (Mental Impairment and Unfitness to be Tried) Act 1997- Except:
 Sections 48–55, 57A, 58 and 60–63(1), Division 3 of Part 7 and Part 7A (these provisions
are jointly administered with the Minister for Community Services and the Minister for
Mental Health)
Crimes Act 1958
Crimes at Sea Act 1999
Crimes (Controlled Operations) Act 2004
Criminal Organisations Control Act 2012
Criminal Procedure Act 2009
Crown Proceedings Act 1958
Defamation Act 2005
Domestic Building Contracts Act 1995  Part 5
 The Act is otherwise administered by the Minister for Consumer Affairs
Domicile Act 1978
Electoral Act 2002 - Except:
 Division 1 of Part 5 (this Division is administered by the Premier)
Electoral Boundaries Commission Act 1982
Electronic Transactions (Victoria) Act 2000
Equal Opportunity Act 2010
Evidence Act 2008
Evidence (Commissions) Act 1982
Evidence (Miscellaneous Provisions) Act 1958
Family Violence Protection Act 2008
Federal Courts (State Jurisdiction) Act 1999
Fences Act 1968 - Except:
 Section 19 (this provision is administered by the Minister for Environment and Climate
Change)
Foreign Judgments Act 1962
Freedom of Information Act 1982
Guardianship and Administration Act 1986
12
Imperial Acts Application Act 1980
Imprisonment of Fraudulent Debtors Act 1958
Independent Broad-based Anti-corruption Commission Act 2011
Information Privacy Act 2000
Infringements Act 2006
Instruments Act 1958 - Except:
 In so far as it relates to the management of the Office of the Registrar-General and the
Land Titles Office, the Act is administered by the Minister for Environment and Climate
Change
Interpretation of Legislation Act 1984
Judgment Debt Recovery Act 1984
Judicial College of Victoria Act 2001
Judicial Proceedings Reports Act 1958
Judicial Remuneration Tribunal Act 1995
Judicial Salaries Act 2004
Juries Act 2000
Jurisdiction of Courts (Cross-vesting) Act 1987
Land Acquisition and Compensation Act 1986
Land Act 1958  In so far as it relates to the exercise of powers relating to leases and licences under
Subdivisions 1 and 2 of Division 9 of Part I in respect of land described as Crown allotment
22D of section 30, Parish of Melbourne North being the site of the Victorian County Court
 Sections 22C–22E
 The Act is otherwise administered by the Assistant Treasurer, the Minister for Corrections,
Minister for Environment and Climate Change, the Minister for Health, the Minister for
Ports and the Minister for Roads
Land Titles Validation Act 1994
Legal Aid Act 1978
Legal Profession Act 2004
Leo Cussen Institute (Registration as a Company) Act 2011
Limitation of Actions Act 1958
Local Government Act 1989  Sections 44–46, 48 and 49
 Section 243 in so far as it relates to municipal electoral tribunals
 Schedule 4
 The Act is otherwise administered by the Minister for Local Government and the Minister
for Roads
Magistrates’ Court Act 1989
Maintenance Act 1965
Major Crime (Investigative Powers) Act 2004 - Except:
 Part 3 (this Part is administered jointly with the Minister for Police and Emergency
Services)
13
Marriage Act 1958
Penalty Interest Rates Act 1983
Perpetuities and Accumulations Act 1968
Personal Property Securities (Commonwealth Powers) Act 2009
Personal Property Securities (Statute Law Revision and Implementation) Act 2010
Personal Safety Intervention Orders Act 2010
Planning and Environment Act 1987  In so far as it relates to the land along the Ninety Mile Beach that is shown either as
“Areas within the Settlement Boundaries” or Areas outside the Settlement Boundaries” on
the plans forming part of the document entitled “Ninety Mile Beach Development and
Subdivision Controls: The Honeysuckles to Paradise Beach” and dated August 2007
(revised June 2009) that was incorporated into the Wellington Planning Scheme by
Amendment C48 to the Wellington Planning Scheme, and revised by Amendment C61 to
the Wellington Planning Scheme, whether or not that document remains incorporated into
the Wellington Planning Scheme, except Parts 3C and 9B
 Part 3C in so far as it relates to the land along the Ninety Mile Beach that is shown either
as “Areas within the Settlement Boundaries” or Areas outside the Settlement Boundaries”
on the plans forming part of the document entitled “Ninety Mile Beach Development and
Subdivision Controls: The Honeysuckles to Paradise Beach” and dated August 2007
(revised June 2009) that was incorporated into the Wellington Planning Scheme by
Amendment C48 to the Wellington Planning Scheme, and revised by Amendment C61 to
the Wellington Planning Scheme, whether or not that document remains incorporated into
the Wellington Planning Scheme (in so far as it relates to that land, this Part is jointly
administered with the Minister responsible for the Aviation Industry)
 Part 9B in so far as it relates to the land along the Ninety Mile Beach that is shown either
as “Areas within the Settlement Boundaries” or Areas outside the Settlement Boundaries”
on the plans forming part of the document entitled “Ninety Mile Beach Development and
Subdivision Controls: The Honeysuckles to Paradise Beach” and dated August 2007
(revised June 2009) that was incorporated into the Wellington Planning Scheme by
Amendment C48 to the Wellington Planning Scheme, and revised by Amendment C61 to
the Wellington Planning Scheme, whether or not that document remains incorporated into
the Wellington Planning Scheme (in so far as it relates to that land, this Part is jointly and
severally administered with the Treasurer)
 The Act is otherwise administered by the Minister responsible for the Aviation Industry, the
Minister for Planning and the Treasurer
Professional Standards Act 2003
Property Law Act 1958 - Except:
 In so far as it relates to the management of the Office of the Registrar-General and the
Land Titles Office, the Act is administered by the Minister for Environment and Climate
Change
Protected Disclosure Act 2012
Public Interest Monitor Act 2011
Public Notaries Act 2001
Public Prosecutions Act 1994
Relationships Act 2008
Religious and Successory Trusts Act 1958
Residential Tenancies Act 1997  Sections 446–448 (except subsection 447(1)), 452, 472, 473, 479 and 485
14
 The Act is otherwise administered by the Minister for Consumer Affairs, the Minister for
Housing and the Minister for Planning)
Royal Victorian Institute for the Blind and other Agencies (Merger) Act 2005
Senate Elections Act 1958
Sentencing Act 1991- Except:
 Subdivision 4 of Division 2 and Division 6 of Part 3 of the Act (these provisions are jointly
administered with the Minister for Community Services)
 Division 3 of Part 3 of the Act (this Division is jointly administered with the Minister for
Corrections)
Settled Land Act 1958
Severe Substance Dependence Treatment Act 2010 Sections 9-11 and 14-22
The Act is otherwise administered by the Minister for Mental Health
Sheriff Act 2009
St Andrew’s Foundation Act 1997
Status of Children Act 1974
Summary Offences Act 1966
Supreme Court Act 1986
Surveillance Devices Act 1999
Telecommunications (Interception) (State Provisions) Act 1988
Terrorism (Commonwealth Powers) Act 2003
Terrorism (Community Protection) Act 2003 - Except:
 Part 4 (this Part is administered by the Minister for Police and Emergency Services)
 Part 6 (this Part is administered by the Premier)
Traditional Owner Settlement Act 2010
Transfer of Land Act 1958 - Except:
 In so far as it relates to the management of the Office of the Registrar-General and the
Land Titles Office, the Act is administered by the Minister for Environment and Climate
Change
Trustee Act 1958
Trustee Companies Act 1984  The Act is jointly administered with the Treasurer
Unauthorized Documents Act 1958
Valuation of Land Act 1960  Divisions 1 and 2 of Part III, Divisions 4 and 5 of Part III where they relate to the
determination of appeals by a Land Valuation Division of the Victorian Civil and
Administrative Tribunal and Part IV in so far as it relates to the administration of the above
provisions
 The Act is otherwise administered by the Minister for Environment and Climate Change
Victims’ Charter Act 2006
Victims of Crime Assistance Act 1996
Victoria Law Foundation Act 2009
15
Victoria Park Land Act 1992
Victorian Civil and Administrative Tribunal Act 1998
Victorian Inspectorate Act 2011
Victorian Institute of Forensic Medicine Act 1985
Victorian Law Reform Commission Act 2000
Vital State Projects Act 1976  Sections 5-16
 The Act is otherwise administered by the Premier
Whistleblowers Protection Act 2001 (repealed on 10 February 2013)
Wills Act 1997
Working with Children Act 2005
Wrongs Act 1958 - Except:
 Part VI (this Part is jointly administered with the Minister responsible for the Aviation
Industry)
Minister for Bushfire Response
Bushfires Royal Commission Implementation Monitor Act 2011
Bushfires Royal Commission (Report) Act 2009
Minister for Consumer Affairs
Associations Incorporation Reform Act 2012
Australian Consumer Law and Fair Trading Act 2012
Business Licensing Authority Act 1998
Business Names (Commonwealth Powers) Act 2011
Chattel Securities Act 1987- Except:
 Part 3 (this Part is administered by the Minister for Roads)
Consumer Credit (Victoria) Act 1995
Conveyancers Act 2006
Co-operatives Act 1996
Credit Act 1984
Credit (Administration) Act 1984
Credit (Commonwealth Powers) Act 2010
Domestic Building Contracts Act 1995 - Except:
 Part 5 (this Part is administered by the Attorney-General)
Estate Agents Act 1980
Fire Services Levy Monitor Act 2012
Fundraising Act 1998
Funerals Act 2006
Goods Act 1958
Motor Car Traders Act 1986
Owners Corporations Act 2006
16
Partnership Act 1958
Residential Tenancies Act 1997
 Sections 23A-25, 27, 32, 33, 45–48 , 74–77, 82, 90, 91, 91A,102, 102A, 103, 104(1),
104(4), 104(5), 104(6), 105(2), 105(2A), 105(3), 124, 128, 130–134, 141-142B, 142D-212,
213AA-215, 230, 232-234, 241, 277, 289A, 291–327, 329-333, 335–339, 341, 343–366,
373–376, 385, 388, 388A, 390, 390A, 395–398, 399A–439M, 486–499, 501-504, 505A510C and 511
Section 66(1) (this provision is jointly administered with the Minister for Housing)
The Act is otherwise administered by the Attorney-General, the Minister for Housing and the
Minister for Planning
Retirement Villages Act 1986
Sale of Land Act 1962
Second-Hand Dealers and Pawnbrokers Act 1989
Sex Work Act 1994
Subdivision Act 1988
 Part 5
 Section 43 (in so far is it relates to Part 5)
 The Act is otherwise administered by the Minister for Environment and Climate Change
and the Minister for Planning
Travel Agents Act 1986
Veterans Act 2005
 Part 4
 The Act is otherwise administered by the Minister for Veterans’ Affairs
Warehousemen’s Liens Act 1958
Minister for Corrections
Community Based Sentences (Transfer) Act 2012
Corrections Act 1986
Crown Land (Reserves) Act 1978  Sections 17B, 17BAA, 17BA, 17CA, 17D, 17DAA, 18A and 18B, in so far as they relate to
the exercise of powers in relation to the land shown as Crown Allotment 15 on Certified
Plan 009176 and Crown Allotment 16 on Certified Plan 1, Section B1, Parish of Ararat,
lodged with the Central Plan Office, known as Ararat Prison
 The Act is otherwise administered by the Assistant Treasurer, the Minister for Environment
and Climate Change, the Minister for Health, the Minister for Major Projects, the Minister
for Ports and the Minister for Sport and Recreation
International Transfer of Prisoners (Victoria) Act 1998
Land Act 1958  In so far as it relates to the exercise of powers relating to leases and licences under
Subdivision 1 of Division 9 of Part I in respect of –
 land identified in Certified Plan 114680-A dated 8 February 1995
 land shown as Allotment 8B, section 13 on Certified Plan 116685 and Allotment 4A,
section 17 on Certified Plan 116944 lodged in the Central Plan Office
 land shown as hatched on the plan numbered LEGL./95-80 lodged in the Central
Plan Office
17
 The Act is otherwise administered by the Assistant Treasurer, the Attorney-General, the
Minister for Environment and Climate Change, the Minister for Health, the Minister for
Ports and the Minister for Roads
Parole Orders (Transfer) Act 1983
Prisoners (Interstate Transfer) Act 1983
Sentencing Act 1991 Division 3 of Part 3 of the Act (this Division is jointly administered with the AttorneyGeneral)
 The Act is otherwise administered by the Attorney-General and the Minister for Community
Services
Serious Sex Offenders (Detention and Supervision) Act 2009
Minister for Crime Prevention
Confiscation Act 1997  Section 134 (this provision is jointly administered with the Attorney-General)
 The Act is otherwise administered by the Attorney-General
Graffiti Prevention Act 2007  Part 3 (this Part is jointly and severally administered with the Minister for Police and
Emergency Services)
 The Act is otherwise administered by the Minister for Police and Emergency Services
Road Safety Act 1986  Part 6A (this Part is jointly administered with the Minister for Roads)
 The Act is otherwise administered by the Minister for Roads
Minister for Liquor and Gaming Regulation
Casino Control Act 1991 - Except:
 Sections 128H–128L (except for section 128K(2) (these provisions are administered by
the Minister for Planning)
 Section 128K(2) (this provision is administered by the Assistant Treasurer)
Casino (Management Agreement) Act 1993
Gambling Regulation Act 2003 - Except:
Section 2.2.9 (this provision is administered by the Minister for Racing)
Division 5A of Part 5 of Chapter 2 (this Division is jointly administered with the Minister for
Racing)
 Section 3.4.33 (this provision is administered by the Treasurer)
 Division 2 of Part 2 of Chapter 4 (this Division is jointly administered with the Minister for
Racing)
 Section 4.3.12 (this provision is administered by the Treasurer)
 Part 5 of Chapter 4 (this Part is jointly administered with the Minister for Racing)
 Division 1 of Part 3 of Chapter 10 (this Division is administered by the Treasurer)
Liquor Control Reform Act 1998
Victorian Commission for Gambling and Liquor Regulation Act 2011
Victorian Responsible Gambling Foundation Act 2011
18
Minister for Police and Emergency Services
Australian Crime Commission (State Provisions) Act 2003
Commissioner for Law Enforcement Data Security Act 2005
Control of Weapons Act 1990
Country Fire Authority Act 1958
Emergency Management Act 1986
Emergency Services Telecommunications Authority Act 2004
Firearms Act 1996
Fire Services Commissioner Act 2010
Graffiti Prevention Act 2007 - Except:
 Part 3 (this Part is jointly and severally administered with the Minister for Crime
Prevention)
Major Crime (Investigative Powers) Act 2004  Part 3 (this Part is administered jointly with the Attorney General)
 The Act is otherwise administered by the Attorney-General
Metropolitan Fire Brigades Act 1958
Police Assistance Compensation Act 1968
Police Regulation Act 1958 - Except:
 Part III (this Part is administered by the Assistant Treasurer)
Private Security Act 2004
Road Safety Camera Commissioner Act 2011
Seamen’s Act 1958
Sex Offenders Registration Act 2004
Terrorism (Community Protection) Act 2003
 Part 4
 This Act is otherwise administered by the Attorney-General and the Premier
Unlawful Assemblies and Processions Act 1958
Victoria State Emergency Service Act 2005
Witness Protection Act 1991
Minister for Racing
Gambling Regulation Act 2003  Section 2.2.9
 Division 5A of Part 5 of Chapter 2 (this Division is jointly administered with the Minister for
Liquor and Gaming Regulation)
 Division 2 of Part 2 of Chapter 4 (this Division is jointly administered with the Minister for
Liquor and Gaming Regulation)
 Part 5 of Chapter 4 (this Part is jointly administered with the Minister for Liquor and
Gaming Regulation)
 This Act is otherwise administered by the Minister for Liquor and Gaming Regulation and
the Treasurer
19
Racing Act 1958
Victoria Racing Club Act 2006
Legislation enacted in 2012–13 (passed between 1 July 2012 and
30 June 2013)
Attorney-General
Civil Procedure Amendment Act 2012
Classification (Publications, Films and Computer Games) (Enforcement) Amendment Act
2012
Courts Legislation Amendment (Reserve Judicial Officers) Act 2012
Crimes Amendment (Gross Violence Offences) Act 2012
Crimes Amendment (Integrity in Sports) Act 2013
Criminal Organisations Control Act 2012
Criminal Procedure Amendment Act 2012
Criminal Procedure and Sentencing Acts Amendment (Victims of Crime) Act 2012
Evidence Amendment (Journalist Privilege) Act 2012
Free Presbyterian Church Property Amendment Act 2012
Integrity Legislation Amendment Act 2013
Integrity and Accountability Legislation Amendment Act 2012
Jury Directions Act 2012
Justice Legislation Amendment Act 2013
Justice Legislation Amendment (Family Violence and Other Matters) Act 2012
Justice Legislation Amendment (Miscellaneous) Act 2012
Protected Disclosure Act 2012
Road Safety and Sentencing Acts Amendment Act 2012
Sentencing Amendment (Abolition of Suspended Sentences and Other Matters) Act 2013
Statute Law Amendment (Directors’ Liability Provisions) Act 2012
Traditional Owner Settlement Amendment Act 2012
Working with Children Amendment Act 2012
Minister for Corrections
Community Based Sentences (Transfer) Act 2012
Corrections Amendment Act 2012
Corrections Further Amendment Act 2013
Justice Legislation Amendment (Cancellation of Parole and Other Matters) Act 2013
Serious Sex Offenders (Detention and Supervision) Amendment Act 2012
Minister for Police and Emergency Services
Drugs, Poisons and Controlled Substances Amendment Act 2012
Police and Emergency Management Legislation Amendment Act 2012
Police Regulation Amendment Act 2012
20
Minister for Consumer Affairs
Company Titles (Home Units) Act 2013
Co-operatives National Law Application Act 2013
Fire Services Levy Monitor Act 2012
Residential Tenancies Amendment Act 2012
Residential Tenancies and Other Consumer Acts Amendment Act 2012
Retirement Villages Amendment (Information Disclosure) Act 2012
Minister for Liquor and Gaming Regulation
Gambling Regulation Amendment Act 2013
Liquor Control Reform Amendment Act 2012
Minister for Racing
Racing Legislation Amendment Act 2012
21
C. Budget portfolio outcomes
The budget portfolio outcomes provide comparisons between the actual financial statements
of all general government sector entities within the portfolio and the forecast financial
information (initial budget estimates) published in Budget Paper No.5 Statement of Finances
(BP5). The budget portfolio outcomes comprise the comprehensive operating statements,
balance sheets, cash flow statements, statements of changes in equity, and administered
item statements.
The budget portfolio outcomes have been prepared on a consolidated basis and include all
general government sector entities within the portfolio. Financial transactions and balances
are classified into either controlled or administered categories consistent with the published
statements in BP5.
The following budget portfolio outcomes statements are not subject to audit by the Victorian
Auditor-General’s Office and are not prepared on the same basis as the department’s
financial statements as these include the financial information of the following entities:
 Department of Justice
 Independent Broad-based Anti-corruption Commission
 Judicial College of Victoria
 Office of Police Integrity
 Office of Public Prosecutions
 Office of the Victorian Privacy Commissioner
 Residential Tenancies Bond Authority
 Sentencing Advisory Council
 Victoria Police
 Victoria State Emergency Service
 Victorian Commission for Gambling and Liquor Regulation
 Victorian Electoral Commission
 Victorian Equal Opportunity and Human Rights Commission
 Victorian Inspectorate
 Victorian Institute of Forensic Medicine
 Victorian Law Reform Commission
 Victorian Responsible Gambling Foundation
22
Operating statement for the year ended 30 June 2013
Department of Justice
2012–13
2012–13 Variation(a)
Actual Published budget
%
($ million)
($ million)
Income from transactions
Output appropriations
4,157.7
4,259.9
(2.4)
Special appropriations
137.8
145.4
(5.2)
Interest
66.3
103.3
(35.8)
Sale of goods and services
14.7
6.1
141.0
Grants
48.8
47.5
2.7
Fair value of assets and services received
free of charge or for nominal consideration
37.0
0.0
100.0
Other income
18.8
22.5
(16.4)
4,481.1
4,584.7
(2.3)
2,469.7
2,330.2
6.0
183.5
172.9
6.1
37.6
38.8
(3.1)
Grants and other transfers
356.7
349.5
2.1
Capital asset charge
200.4
203.3
(1.4)
Other operating expenses
1,185.8
1,440.4
(17.7)
Total expenses from transactions
4,433.7
4,535.1
(2.2)
47.4
49.6
(4.4)
Net gain/(loss) on non-financial assets
10.1
10.7
(5.6)
Net gain/(loss) on financial instruments and statutory
receivables/payables
(2.3)
0.0
(100.0)
7.6
0.0
100.0
Total other economic flows included in net result
15.4
10.7
43.9
Net result
62.8
60.3
4.1
(20.7)
0.0
(100.0)
0.4
0.0
100.0
(20.3)
0.0
(100.0)
42.5
60.3
(29.5)
Total income from transactions
Expenses from transactions
Employee benefits
Depreciation
Interest expense
Net result from transactions (net operating balance)
Other economic flows included in net result
Other gains/(losses) from economic flows
Other economic flows – other non-owner changes in
equity
Asset revaluation reserve
Other
Total other economic flows – other non-owner
changes in equity
Comprehensive result
(a) Variation between 2012–13 Actual and 2012–13 Published budget
23
Balance sheet as at 30 June 2013
Department of Justice
2012–13
2012–13 Variation(a)
Actual Published budget
%
($ million)
($ million)
Assets
Financial assets
Cash and deposits
307.2
117.2
162.1
Receivables
710.8
744.0
(4.5)
Other financial assets
246.8
490.2
(49.7)
1,264.8
1,351.3
(6.4)
Inventories
15.4
10.5
46.7
Non-financial assets classified as held for sale, including
disposal group assets
13.3
0.0
100.0
3,934.5
3,894.6
1.0
119.4
72.4
64.9
9.9
17.5
(43.4)
Total non-financial assets
4,092.5
3,995.1
2.4
Total assets
5,357.3
5,346.4
0.2
Payables
480.5
260.2
84.7
Borrowings
407.4
387.7
5.1
Provisions (b)
659.0
629.5
4.7
Total liabilities
1,546.9
1,277.4
21.1
Net assets
3,810.4
4,069.0
(6.4)
700.2
734.6
(4.7)
Reserves
1,540.0
1,576.2
(2.3)
Contributed capital
1,570.2
1,758.2
(10.7)
Total equity
3,810.4
(a) Variation between 2012–13 Actual and 2012–13 Published budget
4,069.0
(6.4)
Total financial assets
Non-financial assets
Property, plant and equipment
Intangible assets
Other
Liabilities
Equity
Accumulated surplus/(deficit)
(b) Includes employee costs and superannuation
24
Statement of changes in equity for the year ended 30 June 2013
Department of Justice
2012–13
2012–13 Variation(a)
Actual Published budget
%
($ million)
($ million)
Accumulated surplus/(deficit)
Opening balance
637.0
674.3
(5.5)
Comprehensive result
42.5
60.3
(29.5)
Transactions with owners in their capacity as owners
20.7
0.0
100.0
700.2
734.6
(4.7)
1,478.0
1,506.4
(1.9)
92.2
251.8
(63.4)
1,570.2
1,758.2
(10.7)
1,560.7
1,576.2
(1.0)
(20.7)
0.0
(100.0)
Closing balance
1,540.0
1,576.2
(2.3)
Total equity
3,810.4
4,069.0
(6.4)
Closing balance
Contributions by owners
Opening balance
Transactions with owners in their capacity as owners
Closing balance
Asset revaluation reserve
Opening balance
Transactions with owners in their capacity as owners
(a) Variation between 2012–13 Actual and 2012–13 Published budget
25
Cash flow statement for the year ended 30 June 2013
Department of Justice
2012–13
2012–13 Variation(a)
Actual Published budget
%
($ million)
($ million)
Cash flows from operating activities
Receipts
Receipts from government
4,299.1
4,409.4
(2.5)
60.9
56.3
8.2
(23.7)
0.0
(100.0)
Interest received
62.3
102.9
(39.5)
Other receipts
20.3
15.5
31.0
Total receipts
4,418.9
4,584.2
(3.6)
(357.3)
(349.4)
2.3
(3,627.2)
(3,735.2)
(2.9)
0.7
0.0
100.0
(200.4)
(203.3)
(1.4)
(37.4)
(38.5)
(2.9)
(4,221.6)
(4,326.4)
(2.4)
197.3
257.8
(23.5)
(55.2)
(101.6)
(45.7)
(258.5)
(397.2)
(34.9)
34.1
34.0
0.3
9.1
0.0
100.0
(270.5)
(464.8)
(41.8)
99.9
251.8
(60.3)
Repayment of finance leases
(21.6)
(22.4)
(3.6)
Net borrowings
188.3
(10.2)
(1,946.1)
Net cash flows from/(used in) financing activities
266.6
219.2
21.6
Net increase/(decrease) in cash and cash
equivalents
193.4
12.2
1,485.2
Cash and cash equivalents at beginning of the financial
year
113.8
105.0
8.4
Cash and cash equivalents at end of the financial
307.2
year
(a) Variation between 2012–13 Actual and 2012–13 Published budget
117.2
162.1
Receipts from other entities
Goods and Services Tax recovered from the ATO
Payments
Payments of grants and other transfers
Payments to suppliers and employees
Goods and Services Tax paid to the ATO
Capital asset charge
Interest and other costs of finance paid
Total payments
Net cash flows from/(used in) operating activities
Cash flows from investing activities
Net investment
Payments for non-financial assets
Proceeds from sale of non-financial assets
Net loans to other parties
Net cash flow from/(used in) investing activities
Cash flows from financing activities
Owner contributions by State Government
26
Administered items statement for the year ended 30 June 2013
Department of Justice
2012–13
2012–13 Variation(a)
Actual Published budget
%
($ million)
($ million)
Administered income
Appropriations – Payments made on behalf of the state
35.4
54.5
(35.0)
Special appropriations
47.7
60.3
(20.9)
506.3
157.9
220.6
Grants
4.3
6.8
(36.8)
Interest
15.1
0.0
100.0
Other income
2,446.9
2,731.0
(10.4)
Total administered income
3,055.7
3,010.6
1.5
Expenses on behalf of the state
22.2
18.4
20.7
Grants and other transfers
38.8
56.6
(31.4)
Payments into the Consolidated Fund
2,515.7
2,752.6
(8.6)
Total administered expenses
2,576.7
2,827.6
(8.9)
479.0
183.0
161.7
2.5
0.7
257.1
Net gain/(loss) on financial instruments and statutory
receivables/payables
(344.7)
(312.2)
10.4
Total other economic flows included in net result
(342.2)
(311.5)
9.9
136.8
(128.5)
(206.5)
Other movements in equity
(3.2)
0.0
(100.0)
Total other economic flows – other movements in
equity
(3.2)
0.0
(100.0)
133.6
(128.5)
(204.0)
72.8
479.1
(84.8)
Receivables
1,598.9
1,237.5
29.2
Other assets
(19.1)
33.1
(157.7)
1,652.6
1,749.7
(5.5)
1,368.4
1,453.5
(5.9)
1.4
2.1
(33.3)
1,369.8
1,455.6
(5.9)
282.8
294.1
(3.8)
Sale of goods and services
Administered expenses
Income less expenses
Other economic flows included in net result
Net gain/(loss) on non-financial assets
Net result
Other economic flows – other movements in equity
Comprehensive result
Administered assets
Cash and deposits
Total administered assets
Administered liabilities
Payables
Provisions
Total administered liabilities
Net assets
27
2012–13
2012–13 Variation(a)
Actual Published budget
%
($ million)
($ million)
Equity
Contributed Capital
(1.5)
(1.9)
(21.1)
284.3
296.0
(4.0)
Total equity
282.8
(a) Variation between 2012–13 Actual and 2012–13 Published budget
294.1
(3.8)
Accumulated surplus/(deficit)
28
D. Victorian Industry Participation Policy, audit
and risk, insurance, consultancies
Risk Attestation for the Department of Justice 2012–13
The Department of Justice 2012–13 attestation is supported by:
 maturation of departmental risk management framework, processes, policy and templates,
supported by the establishment of a stand-alone Risk and Audit Directorate of the
department
 strengthened risk management attestation processes at departmental, divisional and
business unit levels, which include validation of key controls and treatment strategies, and
the increased use of risk workshops to improve capability
 improved risk reporting to key governance and accountability functions.
The department’s Audit and Risk Management Committee plays an important role as part of
the department’s approach to risk management governance and helps to ensure that
departmental systems for identifying and monitoring risks are operating as intended.
Attestation
I, Greg Wilson, certify that the Department of Justice has risk management processes in
place consistent with the Australian/New Zealand Risk Management Standard (AS/NZS ISO
31000:2009 or its successor) and an internal control system is in place that enables the
executive to understand, manage and control risk exposures.
The Audit and Risk Management Committee verifies this assurance and that the risk profile of
the Department of Justice has been critically reviewed within the last 12 months.
The Department of Justice Audit and Risk Management Committee endorses this assurance
and that the risk profile of the Department of Justice has been reviewed within the last 12
months.
Kevin Quigley
Chair
Audit and Risk Management Committee
Date 24 July 2013
Greg Wilson
Secretary
Department of Justice
Date 26 July 2013
Insurance Attestation for the Department of Justice 2012–13
The Department of Justice (department) 2012–13 insurance attestation is supported by the
departmental risk management framework and the establishment of a stand-alone Risk and
Audit Directorate of the department.
The department’s Audit and Risk Management Committee plays an important role as part of
the department’s approach to risk management and insurance governance and helps to
ensure that departmental systems for identifying and monitoring risks are operating as
intended.
Attestation
I, Greg Wilson, certify that the Department of Justice is partially compliant with Ministerial
Direction 4.5.5.1 – Insurance.
It should be noted that 2012–13 is the first year of the application of this Standing Direction
and the department will work towards compliance in the future.
29
The Department of Justice Audit and Risk Management Committee endorses this insurance
attestation statement.
Kevin Quigley
Chair
Audit and Risk Management Committee
Date 24 July 2013
Greg Wilson
Secretary
Department of Justice
Date 26 July 2013
Victorian Industry Participation Policy
The Victorian Industry Participation Policy (VIPP) applies to all government projects with a
value of more than $3 million in metropolitan Melbourne and more than $1 million in regional
Victoria. All short-listed bidders who fall within the VIPP guidelines are required to complete a
statement outlining the level of local content, and possible skills and technology transfers the
project could create. If two or more bidders are found to offer equivalent value for money in
the tender evaluation phase, the policy statements are used to identify the bidder with the
best outcomes for Victorian industry.
New contracts in 2012–13 to which the VIPP applied
Contracts
Regional/metro
Value ($) Jobs % Local Skills and technology content
transfer
Provision of
Statewide
Maintenance and
Inspection Services
for Fixed Digital
Safety Camera
Systems (DCD
Systems Pty Ltd)
5,137,766
11
90 Training of local staff to
ensure a focused approach to
provide ongoing support of
this project
Provision of
Statewide
Maintenance and
Inspection Services
for Fixed Digital
Safety Camera
Systems (Redflex
Traffic Systems Pty
Ltd)
11,977,418
13
91 Rigorous internal and external
training in quality and
occupational health and safety
management systems
programs. Field
Services Team to engage in
specific skills training
programs.
Design, Supply,
Metro
Installation,
Commissioning and
Maintenance of
Fixed Digital Road
Safety Camera
Systems for the
Peninsula Link
Freeway
4,516,400
16
85 Field Services Team
undertaking training in
additional areas.
Agreement for the
Statewide
Provision of
Secondary Storage
and Records
Services
4,830,009
4
99 Initial training will be provided
to Grace customer service staff
based on client specific
requirements to be provided for
the term of the contract. Grace
provides ongoing training for all
staff through in house and
external training course.
30
Contracts
Regional/metro
Value ($) Jobs % Local Skills and technology content
transfer
120 Bed
Regional
Expansion, Loddon
Prison
40,915,878
60
High Volume
Statewide
Recruitment Project
9,661,846
104
100 Comprehensive induction
training for all new staff on
recruitment techniques
delivered by an in house
organisational psychologist.
Formal training programs in
management and leadership
development.
Internal Audit
Services
6,210,285
10
100 Apprenticeships/traineeships
commitments: created 1,
retained 1. Commitments
were made to staff training
and skills development in
general. However, no
programs have been
specifically developed for this
contract.
Statewide
80 Ongoing commitment to
apprenticeship training,
although no specific
apprenticeship numbers have
been committed. Commitment
to general staff training and
skills development, although
no programs have been
specifically developed for this
contract.
Disclosure of major contract compliance
The department has disclosed all contracts entered into during 2012–13 for goods and
services and construction greater than $100,000 (including GST). The disclosed contracts
can be viewed at www.tenders.vic.gov.au.
Where contracts exceed $10 million, the contracts were disclosed (in part or full) except for
certain material that is categorised within one or more criteria contained in Part IV of the
Freedom of Information Act 1982.
Summary of consultancies engaged in 2012–13
Consultancies with a value less than $10,000
There was one new consultancy engaged with a value less than $10,000.
Consultant
Project
Baenziger Coles
High level
costings – PIM
accommodation
project
Total approved project Expenditure 2012–13
($ ex GST)
($ ex GST)
3,000
Future fee
($ ex GST)
3,048
0
Consultancies with a value greater than $10,000
There were two new consultancies with a value of over $10,000.
31
Consultant
Project
Total approved project Expenditure 2012–13
($ ex GST)
($ ex GST)
Cube
Management
Solutions
Establishment of
the Police
Registration &
Services Board
49,995
KPMG
Personal safety
intervention order
system
evaluation
120,150
20,194
Future fee
($ ex GST)
29,801
120,150
32
E. Environmental performance and targets
Since 2002, the department has been required to have an Environmental Management
System (EMS). Through the EMS, the department continues to ensure that it incorporates
environmental management into its core business goals and objectives. In parallel, it ensures
compliance with government policies and statutory requirements, and participation in Whole
of Victorian Government (WOVG) programs.
Highlights of the department’s environmental program during 2012–13 are:
 the continued successful operation of the Justice for the Environment Committee. The
committee, established in 2009, examines a range of policy and operational issues to
support the department’s compliance with government policy objectives and statutory
requirements. It comprises executives from various operational areas and
external members
 achieving compliance with the Timber Industry Action Plan: all timber purchased by the
department is third-party certified, and Australian Forestry Standard, Forest Stewardship
Council and any equivalent certification is valued equally. The purchase of third-party
certified timber has now been incorporated into the department’s procurement training
program
 collaboration of the department’s environment team with various environmental
representatives at a workshop on development of the department’s 2013–14
environmental management plan and eight individual regional operational plans
 within the Supreme Court Complex the department is implementing the state
government’s Greener Government Buildings program, which aims to reduce greenhouse
emissions, energy and water costs across existing public sector buildings
 continued leadership among Victorian Government departments in working with suppliers
to ensure that all external print jobs achieve a two (out of five) star rating or greater under
the Finsbury Green Star Rating system. Finsbury Green is the WOVG supplier for all
external publications and the Star Rating system is an online environmental assessment
tool that rates printers and suppliers based on their environmental credentials
 continued funding commitment through the department’s Innovation and Environment
Fund where staff are encouraged to submit ideas that provide both environmental benefits
and efficiency savings. Funds are provided annually to approved projects.
Achievements during 2012–13 within the key environmental focus areas are outlined below.
Energy
The department has met its target of maintaining a two per cent decrease in
megajoules per square metre (to 846.7 MJ/m2) compared with its 2006-07 level (which was
864 MJ/m2). Examples of energy reduction projects include:
 installed 65 kilo watts of solar power to three locations within the Loddon Mallee region,
this is expected to generate 94.6 mega watt hours of electricity per year saving 113 tonnes
of greenhouse gas emissions with a pay back period of six years
 the installation of clothes dryer sensors at Wulgunggo Ngalu Learning Place in Gippsland,
which have the ability to control the length of drying cycle, decreasing drying times and
energy use
 the installation of a solar hot water system at a prison recycling centre
 participation in Earth Hour (a 24-hour global energy awareness campaign) at
121 Exhibition Street and some regional offices through switching off all non‑ essential
lighting and electrical equipment.
The 2013–14 energy target
Maintain a two per cent decrease in megajoules per square metre compared to 2006-07
levels.
33
Water
The department has met its target of introducing water use monitoring at a recently expanded
correctional site. New monitoring systems have been installed at Dame Phyllis Frost Centre.
Examples of the department’s water-reduction practices include:
continued use of shower timers and water tanks within correctional centres
upgrade of existing water-monitoring equipment across 80 per cent of State-operated prisons.
Potential leaks can be monitored and high-use areas targeted for water-reduction education.
The 2013–14 water target
Reduce water usage (kilolitres per metre squared kL/m2) by five per cent compared to
2011–12 levels (which was 1.19 kL/m2).
Paper
The department has met its target in the amount of paper purchased with high recycled
content. Ninety-two percent of all white A4 paper purchased through the WOVG stationery
provider for offices has at least 80 per cent recycled content. The department has not met its
paper reduction target, despite implementation of a number of paper‑ reduction strategies
that focused on changing staff behaviour and business processes including:
Personal Identification Number (PIN) printing, which was trialled in some business units at
121 Exhibition Street and in regional offices in Gippsland, the Grampians, Loddon Mallee and
Hume. PIN printing requires staff to enter a four-digit number at the printer before printing
documents. While there are significant security benefits, it is too early to determine any
paper-reduction benefits
continued encouragement of use of electronic documents over paper based.
Recent results from the department’s annual environment survey found 83 per cent of staff
mostly print documents double-sided where business process permitted. Eighty-five per cent
of the respondents routinely print in black and white other than when colour is required.
The 2013–14 paper target
By July 2014, 50 per cent of department staff use secure printing.
Procurement
The department continues its sustainable procurement practices, including:
an analysis of the five most commonly purchased stationery items within the department, in
preparation for identifying environmentally friendly alternatives, where required, and
encouraging and educating staff about their procurement
purchasing 75 per cent and above recycled content for 92 per cent of paper for office-based
use (only eight per cent had less than 50 per cent recycled content).
The 2012–13 target was to capture the ‘green spend’ on stationery purchased via Corporate
Express (now Staples). This target has been achieved by working with Staples to segregate
the green spend from the total spend.
The 2013–14 procurement target
All offset and digital print jobs meet the minimum two star green accreditation as used
under the state purchasing contract with Finsbury Green.
Sustainable transport
The department is committed to reducing the impact of operational travel on the environment
by:
organising Ride to Work Day at 121 Exhibition Street, Melbourne, in conjunction with other
government departments in the building: the Department of State Development, Business and
Innovation (DSDBI) and the Department of Transport, Planning and Local Infrastructure
34
(DTPLI). Over 100 participants in the event collectively avoided emissions of 476 kilograms of
CO2 by cycling to work
maintaining the number of low-emission vehicles in the operational fleet at 91 per cent. The
department maintained this percentage of low emission vehicles
promoting the use of video conferencing as an alternative to staff travelling to meetings.
Educational materials have been developed in preparation for promoting the use of video
conferencing facilities at head office and purchasing additional units to meet our 2012–13
target to ‘increase accessibility and use of video conferencing facilities at head office’.
The 2013–14 transport target
Promote and benchmark the use of video conferencing across the department.
Waste
The department is committed to minimising waste generation at its offices and operational
facilities. A waste baseline has been established to track progress in waste reduction.
Examples of waste reduction projects include:
 Langi Kal Kal Prison, which has set up a recycling centre to sort and recycle waste. This
has reduced the amount and the associated cost of waste sent to landfill, as the number of
weekly skip bins has reduced from eight to two
 providing recycling bins in accommodation units at correctional centres. This has helped to
reduce the number of skip bins required.
The percentage of locations that have organic waste systems has improved from 20 to 22 per
cent. However, the department’s 2012–13 target of increasing the number of locations that
have organic waste systems to 25 per cent could not be met due to low employee numbers
and infrequent use (for example, one day per week) at a number of locations, which effect the
total percentage coverage.
The 2013–14 waste target
Implement one waste-reduction action at 50 per cent of state-operated prisons.
Training and awareness
Staff play a crucial role in modeling sustainable behaviour and influencing behaviour change
in their workplace. Recognising this, the department aims to ensure staff are equipped with
appropriate knowledge and skills. Examples of training and awareness activities include:
 National Recycling Week: This was celebrated in conjunction with DSDBI and DTPLI with
a swap-and-share event, where staff brought in pre-owned books and clothes. Staff were
also given ‘keep cups’ to reduce the quantity of disposable tea and coffee cups
purchased. To educate staff across the department about waste disposal and recycling,
the environment team produced a short film to alert people on the importance of sorting
waste into the appropriate waste streams
 The environment team held Squeaky Green training in four regions. Squeaky Green aims
to raise awareness about the department’s environmental compliance and the tools and
resources available to help reduce environmental impacts. It equips staff with knowledge
and skills to influence behaviour changes in their workplace
 World Environment Day was celebrated at 121 Exhibition Street with a lunchtime quiz
featuring a mix of general knowledge and specific questions on the theme of
THINK.EAT.SAVE, as well as useful tips on how to reduce the food consumption footprint.
Seventy staff members participated.
The 2013–14 training and awareness target
Write eight case studies (one per region) on environmental projects and promote these
across the department.
35
Environmental performance report
Ninety-one per cent of the department’s environmental impacts are from operational areas
such as correctional centres, courts and Justice Service Centres.
The data which follows was prepared in accordance with Financial Reporting Direction 24C
Reporting of Office-based Environmental Data by Government Entities of the Financial
Management Act 1994. To provide a clear picture of the outcome of actions across the
department, environmental performance data for office-based and operational activities has
been separated.
The data used is derived from information received between April 2012 and March 2013.
The office-based environment
The department provides administrative services across the state, including a central office
complex and regional offices. These offices can accommodate up to 2,000 staff members. A
number of the smaller offices are open for as little as half a day once a fortnight and are
shared with other tenants. In these cases, data is not separately billed or apportioned and
cannot be reported on.
Table 1: Summary trend report for office facilities
2006–07
2010–11
2011–12
Energy (MJ/m2)
476
335
335
3211
-30
-1
Waste (kg/FTE)
73
73
66
65
-11
-1
Paper (reams/FTE)
21
22
25
24
16
-2
1
11
-8
-15
0.252
-24
9
Water (kL/FTE)
Transportation fleet
(tonnes
CO2e/1,000km)
Notes
12
13
13
0.33
0.24
0.23
2012–13 2012–13 trend 2012–13 trend
compared to
compared to
2006–07 (per 2011–12 (per
cent)
cent)
 MJ: MegaJoules, kg: kilograms, reams: 500 sheets of paper, kL: kilolitres, tonnes: 100
kilograms, CO2e :carbon dioxide equivalent, m2: meters squared, FTE: Full Time
Equivalent.
 Data has been extrapolated as per FRD24C to reflect a complete year of usage at sites
that do not have the data sets available.
1 A number of office facilities have been reclassified as complexes. This has contributed to
the reduction in energy usage per metre square.
2 There has been a 0.2 per cent increase in the total number of fleet vehicles compared with
last year.
Table 2: Office-based energy use 2012–13
Total energy usage segmented by primary source — megajoules (MJ)
Electricity
20,370,072
Electricity (GreenPower)
Natural gas
0
3,195,330
LPG
0
36
Total
23,565,402
Total greenhouse gas emissions segmented by primary source (tonnes of CO 2e)
Electricity
7,582
Electricity (GreenPower)
0
Natural gas
177
LPG
0
Total
7,759
Energy used per FTE (MJ/FTE)
9,181
2
Energy used per unit of office space (MJ/m )
331
Cost of GreenPower ($)
0
GreenPower purchased (per cent)
Notes
0
 Office-based energy data covers 34 per cent of the department’s total FTE and 15 per
cent of all department’s total locations.
 This financial year, the department has not purchased GreenPower as it is no longer a
mandatory requirement.
Table 3: Office-based waste 2012–13
Description
Total
Per FTE
Landfill (kg)
28,408
13
102,773
48
8,105
4
139,285
65
Recycling rate (per cent)
80
-
Greenhouse emissions from waste to landfill (tonnes of CO 2e)
Notes
34
-
Recycling (kg)
Compost (kg)
Total (kg)
 Waste data is based on waste audits covering 30 per cent of the department’s total FTE
and 11 per cent of departmental locations.
 A five-day waste audit was undertaken at 121 Exhibition Street, covering 26 per cent of
the department’s FTE. Three one-day audits occurred at one regional office and one metro
office location.
 The waste data has been extrapolated in accordance with FRD 24C guidelines to reflect a
complete year’s waste stream.
 Data does not include e-waste (computers, telephones and multi-functional devices).
Table 4: Office-based paper use 2012–13
Description
Reams
Reams per FTE
62,310
24
Recycled content (per cent)
>75 per cent
92
50–75 per cent
-
37
Description
<50 per cent
8
306
Greenhouse gas emissions associated with paper use (tonnes CO 2e)
Notes
 Paper usage data was provided by the WOVG supplier, Staples.
 Paper usage in the ‘less than 50 per cent recycled content’ category includes mainly A4
coloured paper.
Table 5: Office-based potable water use 2012–13
Description
Per year (kL)
23,210
Per FTE (kL)
11
Per m2 (kL)
Notes
0.4
 Office-based water data covers 29 per cent of the department’s total FTE and 13 per cent
of the department’s total locations.
Combined operational and office-based environmental performance
Due to the unique and diverse range of services provided by the department, the combined
data on operational and office-based environmental performance cannot be compared with
other Victorian Government departments. The department’s operational areas include
correctional centres (which operate 24 hours per day), courts and complexes (Justice
Service Centres).
Table 6: Summary trend report for combined operational and office-based
facilities
Energy (MJ/m2)
Paper (reams/FTE)
Water (kL/m2)
2006–07
2010–11
2011–12
2012–13 2012–13 trend
compared to
2006–07 (per
cent)
2012–13 trend
compared to
2011–12 (per
cent)
864
877
796
803
-7
-1
15
17
19
19
25
0
1.07
1.11
1.19
1.26*
18
6
Notes
 Sites where a complete year of bills is not available have been extrapolated to reflect a
complete year of usage as per the FRD24C guidelines.
 Water use at correctional centres accounts for 82 per cent of the total department use.
This year there was a seven per cent increase in water use compared with last year.
Increased occupancy within existing correctional centres led to an increase in water
consumption.
38
Table 7: Total energy usage 2012–13
Description
Total energy usage segmented by primary source (MJ)
Electricity
167,307,353
Electricity (GreenPower)
0
Natural gas
105,775,824
LPG
17,842,693
Total
290,925,870
Total greenhouse gas emissions segmented by primary source (tonnes of CO2e)
Electricity
62,276
Electricity (GreenPower)
0
Natural gas
5,853
LPG
1,167
Total
69,296
Cost of GreenPower ($)
0
GreenPower purchased (per cent)
Notes
0
 Operational energy data covers 80 per cent of the department’s total locations and 71 per
cent of the department’s total FTE. The office energy data covers 15 per cent of the
department’s total locations and 34 per cent of the department’s total FTE.
 Prisons – residential facilities that operate 24 hours a day – are one of the State’s largest
energy users. Totals provided have not been apportioned against staff or prisoner
numbers.
Table 8: Total department paper usage 2012–13
Description
Correctional centres
Courts
Complexes
Office-based
Total
19,878
38,703
14,653
62,310
135,544
76
76
87
92
85
0
0
0.2
0
0
24
24
13
8
15
189
71
307
622
Reams
Recycled content (per cent)
>75 per cent
50-75 per cent
<50 per cent
Greenhouse gas emissions associated
With paper use
(tonnes CO2e)
Notes
96
 Paper usage data was provided by the WOVG supplier, Staples. Paper not purchased
through the WOVG supplier is unaccounted for.
 Paper usage in the ‘less than 50 per cent recycled content’ category includes A4 coloured
paper.
 The totals provided have not been apportioned against staff or prisoner numbers.
39
Table 9: Total department potable water usage 2012–13
Kilolitres
Correctional centres
Courts
Complexes
Office-based
Total
364,243
36,957
17,104
23,210
441,513
2.06
0.42
0.54
0.41
1.26
Kilolitres/m2
Notes
 Operational water data covers 74 per cent of the department’s total FTE and 67 per cent
of the department’s total locations.
 Prisons – large residential facilities that operate 24 hours a day – are one of the State’s
largest water users. Totals provided are not apportioned against staff or prisoner numbers.
Table 10: Total department transportation (vehicle fleet performance by fuel
type) 2012–13
Description
Passenger fleet
Other
Total
Judicial vehicles
Fuel consumption (megajoules)
Petrol
23,237,671
7,472,054
30,709,725
19,608,354
Diesel
67,600
10,615,611
10,683,211
341,407
LPG
1,087,819
273,629
1,361,448
-
E-10
38,973
46,465
85,439
601,768
Total
24,432,063
18,407,760
42,839,823
20,551,529
Distance travelled (kilometres)
Petrol
8,395,596
1,330,509
9,726,106
4,635,936
Diesel
15,598
2,168,531
2,184,129
346,036
LPG
288,539
68,508
357,047
-
E-10
11,767
14,028
25,794
32,811
Total
8,711,500
3,581,576
12,293,076
5,014,893
Greenhouse gas emissions (tonnes CO2e)
Petrol
1,673
538
2,211
1,412
Diesel
5
791
796
25
LPG
70
18
88
-
E-10
2
2
4
4
Total
1,750
1,349
3,099
1,442
Greenhouse gas emissions efficiency (tonnes CO2e/1,000km)
Petrol
0.20
1.25
0.23
0.30
Diesel
0.32
0.66
0.36
0.07
LPG
0.24
0.26
0.25
-
E-10
0.16
0.32
0.16
0.13
Total
0.20
0.38
0.25
0.29
Notes
 The ‘Total’ column is the total value for ‘Passenger fleet’ and ‘Other’. ‘Other’ includes
optional reporting of commercial vehicles and the departmental executive fleet.
40
 Fleet data is sourced from vehicle logbooks and fuel purchase records (both fuel cards
and petty cash records) (approved fleet growth is not included). Departmental fleet data
includes a number of statutory entities.
 Judicial vehicles (judges, Victorian Civil and Administrative Tribunal members and
magistrates) are reported separately and not included in the department’s total as required
by FRD24C.
Table 11: Total department transportation (international and domestic air
travel) 2012–13
Description
Total
Distance travelled (kilometres)
1,846,596
1,158
Greenhouse gas emissions (tonnes CO2e)
Notes
 Departmental air travel data includes a number of statutory entities, excluding the Office of
Public Prosecutions, which independently discloses its air travel.
Table 12: Total department transportation (sustainable transport) 2012–13
Percentage of employees regularly using sustainable transport options (public transport,
cycling, walking, car-pooling) to commute to work
Option
Total
CBD
88
Region
17
Metro
Notes
29
 Sustainable transport information is taken from the department’s Justice for the
Environment Survey completed in June 2013.
Table 13: Departmental greenhouse gas inventory (tonnes CO2e) 2012–13
Associated with
Energy use
Office-based
Correctional centres
Courts
Complexes
Total
7,759
35,452
16,003
10,739
69,953
Vehicle fleet
3,099
Air travel
1,156
Waste production
Paper use
34
307
96
189
71
Total
662
74,904
Notes
 Emission factors used in the greenhouse gas emissions calculations are based on the
federal Department of Climate Change and Energy Efficiency National Greenhouse Gas
emissions factors, July 2012.
41
F. People management
Workforce data
Staffing numbers (Full-time equivalent)
30 June 2012
30 June 2013
7.6
7.6
87.5
104.8
505.1
436.1
3,170.8
3,299.7
Strategic Projects and Planning
318.3
257.2
Consumer Affairs Victoria
421.8
352.7
Strategy Policy and Legislation
341.7
320.5
1,548.8
1,489.8
408.7
355
87.7
49.2
6,898
6,672.6
Executive Management
Police and Emergency Management
Corrections, Health and Crime Prevention
Regional and Executive Services
Courts and Tribunal Service
Community Operations and Strategy
Liquor, Gaming and Racing
Total
Notes
Variations can be attributed, in part, to:
 Overall reduction to Sustainable Government Initiative.
 Variations in portfolios due to movements between portfolios. such as, regionalisation of
the Offending Behaviour Program from Corrections Health and Crime Prevention division
to the Regional and Executive Services division.
Ongoing
Ongoing
Ongoing
Ongoing
Fixed-term
and casual
Employees
(head count)
Full-time
(head count)
Part-time
(head count)
Full-time
equivalent
(FTE)
Full-time
equivalent
(FTE)
As at 30 June 2012
6,440
5,804
636
6,203.1
694.9
As at 30 June 2013
6,235
5,602
633
6,003.8
668.8
As at 30 June 2012
As at 30 June 2013
Ongoing
Ongoing
Fixed-term
and casual
Ongoing
Ongoing
Fixed-term
and casual
Head count
FTE
FTE
Head count
FTE
FTE
Male
2,905
2,882.5
292.9
2,826
2,804.7
300.3
Female
3,535
3,320.6
402.0
3,409
3,199.1
368.5
313
307
87.4
285
281.4
69.9
25–34
1,626
1,571.5
263.1
1,548
1,491.3
266.6
35–44
1,622
1,524.5
147.5
1,589
1,495.2
134.8
Gender
Age
Under 25
42
As at 30 June 2012
As at 30 June 2013
Ongoing
Ongoing
Fixed-term
and casual
Ongoing
Ongoing
Fixed-term
and casual
Head count
FTE
FTE
Head count
FTE
FTE
45–54
1,640
1,594.1
121.2
1,619
1,570.9
131.3
55–64
1,108
1,083.1
66.9
1,061
1,038.6
56.9
131
122.9
8.8
133
126.4
9.3
Over 64
As at 30 June 2012
Classification
As at 30 June 2013
Ongoing
Ongoing
Fixed-term
and casual
Employees
(head count)
Employees
(FTE)
Employees
(FTE)
Ongoing
Ongoing
Fixed-term
and casual
Employees Employees Employees
(head count)
(FTE)
(FTE)
VPS 1
11
7.1
0.7
8
4.1
0.7
VPS 2
916
860.7
130.2
851
800.3
136.1
VPS 3
783
746.9
128.1
744
705.6
103.2
VPS 4
626
601.9
42.2
581
554.2
27.3
VPS 5
640
611.8
53.3
598
575.6
37.3
VPS 6
556
535.3
23.3
503
485.7
15.7
STS
17
17
-
17
16.9
1
Executives
52
51.5
-
49
48.6
0
Trainee Registrar
163
161.8
-
151
150.6
0
Deputy Registrar
56
53.8
-
49
45.3
0
Registrar Grade 3
179
153.2
-
190
162.8
0
Registrar Grade 4
33
31.8
0.6
35
31.8
1.2
Registrar Grade 5
22
21
-
28
26.8
0
Registrar Grade 6
24
24
-
21
21
0
144
137.2
54.3
132
126.6
63.2
31
27
-
30
28.1
0
Leading CCO
182
178.5
5
184
180.4
9.7
Senior CCO
113
106.1
1
112
103
4
Officer in Charge
20
19.6
-
28
27.6
0
Location Manager
14
14
1
15
15
0
General Manager
9
9
-
9
9
0
2
2
16
0
0
25.4
COG 2a
934
928.9
224.9
955
949.4
223.7
COG 2b
440
438.3
1
470
468.6
1
Clerks of Court
Community Corrections Officers (CCO)
Trainee CCO
CCO
Custodial Officers
COG 1
43
As at 30 June 2012
Classification
As at 30 June 2013
Ongoing
Ongoing
Fixed-term
and casual
Employees
(head count)
Employees
(FTE)
Employees
(FTE)
Ongoing
Ongoing
Fixed-term
and casual
Employees Employees Employees
(head count)
(FTE)
(FTE)
COG 3
141
141
1
156
156
0
COG 4
35
35
-
37
37
0
COG 6
9
9
1
7
7
2
Trainee Sherriff’s
Officers
10
10
0
0
0
0
Sheriff’s Officer
51
51
-
33
33
0
Senior Sheriff’s
Officer
91
90
-
102
101.3
0
Supervisor
21
20.7
-
23
22.7
0
Regional Manager
9
9
-
9
9
0
Deputy Sheriff
2
2
-
2
2
0
Allied Health
88
82.3
10.3
99
92.6
16.3
Legal Officers
10
9.2
-
5
4.2
1
6
5.5
1
2
2
0
Sheriff’s Officers
Other
Notes
All figures reflect active employees in the last pay period of June each year.
The figures exclude those persons on leave without pay or absent on secondment, external
contractors/consultants, temporary staff employed by employment agencies, and a small
number of people who are not employees but appointees to a statutory office, as defined in
the Public Administration Act 2004 (such as persons appointed to a non-executive board
member role, to an office of Commissioner or to a judicial office).
‘Ongoing employee’ means people engaged on an open-ended contract of employment and
executives engaged on a standard executive contract who were active in the last pay period
of June.
The following agencies are discrete agencies within the Justice Portfolio. The heads of these
agencies are Public Service Body Heads who employ public servants independent of the
Departmental Secretary. These agencies are required to produce their own annual reports.
Employee numbers for these agencies are published in those annual reports:
 Independent Broad-based Anti-corruption Commission
 Freedom of Information Commissioner
 Fire Services Levy Monitor
 Office of Public Prosecutions
 Road Safety Camera Commissioner
 Victoria Police
 Victorian Electoral Commission
 Victorian Government Solicitor’s Office
 Victorian Privacy Commission
44
 Victorian Equal Opportunity and Human Rights Commission
 Victorian Inspectorate
 Victorian Commission for Gambling and Liquor Regulation
 Victorian Responsible Gambling Foundation.
This data excludes Victorian Institute of Forensic Medicine medical and executive staff.
Reconciliation of executive numbers at 30 June 2013
The number of executive officers in the report of operations is based on the number of
executive positions that are occupied at the end of the financial year. The remuneration of
executives as reported in note 28 of the financial statements lists the actual number and
remuneration paid to executive officers over the course of the reporting period. The total
annualised employee equivalent represents the equivalent to all executive officers working 38
ordinary hours per week for the reporting period. The note does not distinguish between
executive levels, nor does it disclose separations, vacant positions, executives whose
remuneration is below $100,000, nor does it include the Accountable Officer. Separations are
those executives who have left the department during the financial year.
Disclosures in the report of operations contain information on:
 executive classifications
 gender composition of the classifications
 variations between the current and previous reporting period.
The reconciliation of executive numbers between the report of operations and remuneration
of executives is to improve the transparency and completeness of the information that is
disclosed. For executive numbers across the Victorian Public Service, the department has
included executive numbers for all portfolio entities.
Executive officers definition
For a department, an executive officer is a person employed as an executive under Part 3,
Division 5 of the Public Administration Act 2004. The total group of executives is classified
into two distinct categories based on the following definitions:
 ongoing executives are executives who are responsible for functions or outputs that are
expected to be ongoing at the reporting date
 special projects executives are executives who are employed for a specific project. These
projects are generally for a fixed period and relate to a specific government priority.
For portfolio entities, an executive officer is a person employed as an executive officer at an
annual remuneration rate not less than an executive officer employed by a department.
The definition of an executive officer does not include Governor-in-Council appointments as
statutory office holders.
Portfolio entities definition
A portfolio entity is defined as a public entity under the Public Administration Act 2004.
The following tables disclose the executive officers of the department and its portfolio entities
for 30 June 2013:
 Table 1 reports the number of executive officers in the categories of ongoing and special
projects and the total numbers of executive officers for the department.
 Table 2 provides a breakdown of executive officers according to gender of male and
female for the categories of ongoing and special projects.
 Table 3 provides a reconciliation of executive numbers between the report of operations
and remuneration of executives as reported in note 28 of the financial statements.
45
 Table 4 provides the total executive numbers for the department’s portfolio entities.
Tables 1 to 4 also reports the variations between the current and previous reporting periods
and current vacancies.
Table 1: Number of executive officers (EOs) classified into ongoing and
special projects
All
Classification
Ongoing
Special projects
No.
Var
No.
Var
No.
Var
Secretary
1
-
1
-
-
-
EO1
1
-
1
-
-
-
EO2
27
-1
27
-
-
-1
EO3
33
-1
33
-1
-
-
Total
621
-2
62
-1
-
-1
Notes
1 Includes nine vacancies at 30 June 2013.
Table 2: Breakdown of executive officers into gender for ongoing and special
projects
Ongoing
Male
Classification
Female
Special projects
Vacancies
Male
Female
Vacancies
No.
Var
No.
Var
No.
Var
No.
Var
No.
Var
No.
Var
Secretary
1
1
-
-1
-
-
-
-
-
-
-
-
EO1
1
-
-
-
-
-
-
-
-
-
-
-
EO2
18
1
8
-1
1
-
-
-
-
-
-
-1
EO3
11
-2
14
-2
8
3
-
-
-
-
-
-
Total
31
-
22
-4
9
3
-
-
-
-
-
-1
Table 3: Reconciliation of executive numbers
2013
2012
54
58
Add Executives employed with total remuneration below $100,000
3
16
Accountable Officer (Secretary)
1
1
Vacancies at 30 June (Table 2)
9
7
Less Separations
-4
-172
Inactive executive officers3
-1
-1
Total executive officer numbers at 30 June4
62
64
Executives with total remuneration over $100,000
1
Notes
1 Refer to note 28 of the financial statements.
46
2 Includes four executive officers from the Victorian Commission for Gambling Regulation,
who transferred to the Victorian Commission for Gambling and Liquor Regulation.
Executives of the Victorian Commission for Gambling and Liquor Regulation are no longer
reported in the above table and therefore not reflected in the 2013 data.
3 Inactive executives includes individuals on secondment or extended leave such as leave
without pay, long service leave and sick leave.
4 Includes five executive officers from the Victorian Government Solicitor’s Office (which do
not appear in the executive numbers in this appendix as this agency provides a separate
annual report).
Table 4: Number of executive officers for the department’s portfolio entities
Total
positions
occupied
Vacancies
No.
Var
No.
Var
No.
Var
No.
Var
Legal Services Commissioner
2
-
-
-
2
-
-
-
Office of Public Prosecutions
2
-
-
-
2
-
-
-
Office of the Chief Commissioner of Police
16
2
3
-2
8
1
8
1
Victorian Commission for Gambling and Liquor
Regulation1
4
4
-
-
1
1
3
3
Victorian Responsible Gambling Foundation2
1
1
-
-
-
-
1
1
Victorian Institute of Forensic Medicine
2
-
-
-
1
-
1
-
Total3
27
7
3
-2
14
2
13
5
Portfolio Entities (VPS)
Male
Female
Notes
1 Established 6 February 2012 – previously known as Victorian Commission for Gambling
Regulation.
2 Established 1 July 2012.
3 Variation in numbers from 2012–13 is also attributable to the reduction of four executive
officers previously employed with the Office of Police Integrity, which was abolished
effective 10 February 2013.
Total active
Portfolio Entities (Public Sector)
Male
Female
No.
Var
No.
Var
No.
Var
Consumer Utilities Advocacy Centre
1
-
-
-
1
-
Country Fire Authority
32
-
28
1
4
-1
Emergency Services Telecommunications
Authority
9
-2
7
-3
2
1
Greyhound Racing Victoria
6
1
6
1
-
-
Harness Racing Board of Victoria
7
-1
7
-
-
-1
47
Total active
Metropolitan Fire and Emergency Services Board
Male
Female
22
-4
17
-5
5
1
Responsible Gambling Advocacy Centre
-
-1
-
-
-
-1
Victoria Law Foundation
1
-
-
-
1
-
Victoria Legal Aid
6
-1
3
-
3
-1
Victoria State Emergency Service
6
1
3
1
3
-
Total
90
-7
71
-5
19
-2
Notes
‘Var’ is variation compared to 2011–12.
Above data as reported to the State Services Authority as part of the Government Sector
Executive Remuneration Panel annual data collection.
Recruitment services
Youth Employment Scheme (formerly Victoria Works for Young People)
The department participates in the Youth Employment Scheme and is committed to providing
meaningful work experience and training to disadvantaged youth aged 15-24 years.
The scheme contributes to the Victorian Government’s goals and targets for education by
providing opportunities for young people to successfully complete a Certificate III or IV
qualification while undergoing a 12-month paid work placement in various areas across the
department. For 2012–13 a total of 40 trainees were placed within the department, including
five Koori Trainees.
Graduate recruitment and development scheme
The department is a participant in the Victorian Public Service Graduate Recruitment and
Development Scheme in which graduates participate in a structured learning and
development program and undertake three rotations across different departments over a 12month period.
In 2013, the department recruited 20 graduates including one graduate through the Aboriginal
Pathways program, and one through the department’s Koori Graduate Program. Continuing
the department’s commitment to the viability of the Victorian Public Service Graduate
Recruitment and Development Scheme, the department aims to recruit 20 graduates for 2014
including a target of three Koori graduates.
Koori employment
Under its Koori Employment Strategy 2011-2015, the department is making steady progress
towards achieving the Koori employment target of 2.5 per cent. With a current Koori
workforce of 1.45 per cent the department has employed Koori staff across a number of
divisions this year in a variety of roles, including prison officers, sheriffs officers, project
officers, and trainee court registrars.
To contribute towards a more culturally-inclusive workplace, the department also conducted
its second Koori Cultural Inclusion Survey, the only one of its kind in the Victorian Public
Service. The survey collated perceptions and experiences from Koori staff relating to issues
of cultural awareness, racism and job satisfaction. Over 70 per cent of Koori staff participated
in the survey, and their views and responses will help inform strategy and activities to improve
cultural competence in the department.
48
Learning and development
The department is committed to providing learning and development opportunities to staff and
recognises that investment in training and performance development is critical to providing
professional and efficient services across the Justice Portfolio to the Victorian community.
People and Culture, within the Department of Justice, has the central responsibility for
designing, delivering and promoting learning and development activities to increase the
capability of staff. A large range of training is offered by training staff in various business units
across the department to supplement People and Culture initiatives.
People and Culture aim to make learning accessible and highly relevant to a broad range of
staff. The learning and development system at the department is enhanced by a central
calendar of programs and events, a dedicated learning and performance system, the
operation of the department’s Registered Training Organisation and a dedicated team who
support professional development for custodial staff.
The Justice Learning Program
The central calendar of learning for staff is known as the Justice Learning Program. In 2012–
13, 185 individual training programs were delivered to about 2,700 staff. Sessions were
regularly delivered in regional locations around the state.
The Justice Learning program included topics on:
 Staff induction
 Business skills
 Performance management
 Leadership and management
 Presentation skills
 Writing in government
 Koori cultural awareness
 Mental health and disability awareness
 Change management
 Time management
 Communication skills
 Team building.
All programs are evaluated using international best practice. This is based on measuring
participant response, learning, behavioural change and results.
Leadership development
The department supports participation in various external leadership development programs.
These programs are a valuable part of the department’s learning and development strategy
for our current and future leaders. Each program has a particular focus on building leadership
in public management and policy, building networks, understanding the personal impact on
others, and other pertinent issues for government leaders.
During 2012–13, 45 departmental staff from VPS Grade 4 to Executive level, have attended
an external leadership development program.
The department also has a number of internal leadership and management programs that
target staff at all levels of the organisation. These include the Management Development
Program and the Potential and New Manager’s Program, which are appropriate for VPS staff,
as well as the Supervisor Development Program and the Management Program for Prison
Supervisors that have been designed for the custodial environment.
49
Koori Cultural Awareness Training
In October 2011, the department employed a Koori Cultural Awareness Training Officer with
the aim of delivering Koori Cultural Awareness Training to 25 per cent of staff by October
2013. As at 30 June 2013, more than 1,400 staff had attended the training and the
department is on track to meet its commitment. Extensive evaluations showed that staff have
improved their practices and behaviours in relation to Koori staff and clients.
Nexus – Learning and performance
The Nexus system is a platform that supports the department with its learning and
performance development planning initiatives throughout the year. Nexus allows staff to
research and book into training and permits accessibility of department wide training for
regional based staff.
A large component of the system manages the yearly performance cycle. This financial year
90 per cent of staff completed their performance reviews online. In addition, the department
offers a suite of eLearning modules, developed in house with the support of People and
Culture, covering statutory obligations and policy requirements.
In 2012–13, 100 professional development eLearning modules were added, bringing the total
eLearning modules to 150. Over 2,800 staff have enrolled in modules covering topics such
as: the Microsoft Office suite, communication skills, conflict management and business
writing.
People Matter Survey
The department participated in the 2012–13 People Matter Survey conducted by the State
Services Authority. The People Matter Survey is done across the Victorian Public Service and
identifies overall areas of strength and weaknesses in the culture of public sector
organisations. The results informed a range of learning and development activities within the
department.
Training for custodial staff
People and Culture provide project management, consultancy, quality assurance and
specialist training delivery services to Corrections Victoria (CV). The addition of a training
program for Prison Operations Managers in 2012–13 completed a continuum of structured
development programs to support the career development of custodial staff from prison
officer recruits to Prison Operations Managers. The programs are subject to ongoing quality
assurance and relevance to operational requirements of the roles.
Prison Officer Recruit Training Program
The Prison Officer Recruit Training Program provides recruits with the relevant knowledge
within the program to work safely, ethically and effectively in a prison. Recruits gain
knowledge of the legislation, policy and procedures governing CV’s prisons, that prepare
them for the challenges of prison work including the need to recognise and act upon their duty
of care to prisoners. The program allows participants to achieve the CSC30112 Certificate III
in Correctional Practice.
During 2012–13, 12 recruit squads (or about 200 individuals) successfully completed the
program.
Supervisory Development Program
The Supervisory Development Program is a 12-month development program for custodial
prison staff aspiring to be senior prison officers and supervisors. While undertaking the
program, participants attend monthly training days that cover topics aligned to the key
leadership and operational aspects of the Senior Prison Officer and Supervisor roles. They
undertake three-months of higher duty assignments in the positions they aspire to and
complete the CSC40112 Certificate IV in Correctional Practice.
In 2012–13, 21 participants completed the Supervisory Development Program.
50
Management Program for Prison Supervisors
The Management Program for Prison Supervisors program is designed to build the
operational competence and leadership capacity of existing Prison Supervisors in line with
the contemporary requirements of the role.
In 2012–13, 18 prison supervisors completed the Management Program for Prison
Supervisors. During a subsequent intake, a further 18 participants started the program.
Registered Training Organisation
The department is committed to ensuring staff in key operational roles have access to
nationally accredited training. The department achieves this goal by operating a Registered
Training Organisation (RTO) and partnering with business units to develop training programs
that are specifically designed to meet the needs of employees joining or seeking professional
development in roles within:
 Infringement Management and Enforcement Services (sheriff’s officers),
 Corrections Victoria (Community Corrections Officers and Custodial Officers),
 The Dispute Settlement Centre of Victoria (mediators)
 Training and assessment areas
 Record keeping areas.
In 2012–13 preparation of an appropriate vocational qualification for court registrars has been
completed. The department’s RTO will commence enrolments for this cohort in 2013–14.
The Department of Justice has awarded the following numbers of certificates and statements
of attainment in the 2012–13 financial year:
Qualification
CSC30112 Certificate III in Correctional Practice
Awards or statements
of attainment issued
8
CSC30207 Certificate III in Correctional Practice [Custodial]
17
CSC30307 Certificate III in Correctional Practice [Community]
19
CSC40107 Certificate IV in Correctional Practice
9
CSC40112 Certificate IV in Correctional Practice
6
PSP40304 Certificate IV in Government [Court Compliance]
10
TAE40110 Certificate IV in Training & Assessment
13
Total qualifications awarded
82
SOA- Statements of Attainment for CHC – Mediation Units
59
SOA – Statement of Attainment for CSC Correctional Diploma Units
SOA – Statement of Attainment:
CSC30207 Certificate III in Correctional Practice [Custodial]
5
48
SOA – Statement of Attainment:
CSC40107 Certificate IV in Correctional Practice
4
SOA – Statement of Attainment
CSC40112 Certificate IV in Correctional Practice
3
SOA – Statement of Attainment
BSBHRM402A – Recruit, Select and Induct Staff
50
SOA – Statement of Attainment
CSCSAS206 – Respond to Medical Emergencies
96
SOA – Statement of Attainment
5
51
Qualification
Awards or statements
of attainment issued
PSPGOV414A
Total qualifications awarded
270
The following new enrolments occurred in the 2012–13 financial year:
Enrolments in qualifications and units
Numbers
CSC30112 Certificate III in Correctional Practice
157
CSC40112 Certificate IV in Correctional Practice
21
CHC – Mediation Units [6]
40
Total staff enrolments in qualifications
218
BSB – Recordkeeping Units [5]
28
BSBHRM402A – Recruit, Select and Induct Staff
16
CSCSAS206 – Respond to Medical Emergencies
82
Total staff enrolments in units
126
Total staff enrolments 2012–13
344
The following staff numbers are active in qualifications at the 30 June 2012:
Active staff enrolled in qualifications
Numbers
CSC30112 Certificate III in Correctional Practice
211
CSC30207 Certificate III in Correctional Practice [Custodial]
172
CSC30307 Certificate III in Correctional Practice [Community]
149
CSC40107 Certificate IV in Correctional Practice
24
CSC40112 Certificate IV in Correctional Practice
40
TAE40110 Certificate IV in Training & Assessment
23
Total qualifications awarded
619
Compliance with the Carers Recognition Act 2012
The department has taken all practical measures to comply with its obligations under the
Carers Recognition Act 2012.
These measures include supporting staff members who may have caring responsibilities to
balance work and their role as a carer by providing access to personal leave that can be used
for caring purposes and access to a wide range of flexible working arrangements. The
department will also make reasonable accommodations to support staff who require a carer
to attend the workplace wherever necessary, considering the carer relationships principles set
out in the Act when setting policies and providing services.
A number of our people management policies support the guiding principles of the Carers
Recognition Act 2012, allowing for staff who may be in a carer relationship to negotiate
flexibility in their role.
These policies include:
 Flexible Working Arrangements Policy
 Personal Leave Policy
 Respect in the Workplace Policy.
52
G. Safety and wellbeing
Health and safety management within the department is guided by the department’s
Occupational Health and Safety Strategy 2011–2015: Working Well. This strategy focuses on
five priority areas: leadership and accountability, consultation and communication,
management of risks, proactive wellbeing and WorkCover management.
This year, the success of the initiatives of the strategy have shown a demonstrated
improvement in the department’s health and safety, and workers compensation performance
detailed below.
Projects and programs
The safety and wellbeing team is responsible for achieving the following projects:
 developing the Sustaining Energy at Work guidance materials
 revising the Health and Safety at Work training module
 completing safety auditing in the prisons
 improving the Employee Assistance Program
 promoting the workstation self-assessment process.
Each year programs that encourage staff to improve their health and wellbeing are offered to
staff. In 2012–13, more than 2,500 staff received funded flu vaccinations either through onsite services, or from their own treating practitioner. Staff also took advantage of Work Health
Checks with over 4,000 (60 per cent) staff participating since commencement of the program.
The Global Corporate Challenge was again run successfully, with about 208 teams registered
with over 1,450 participants. In 2012, the success of this program saw the department
winning ‘Most Active Government Department’ in Australia, and globally.
The Employee Assistance Program is a service available to all employees for short-term
confidential support, recorded over 400 staff contacts and assisted in several critical incidents
providing onsite briefings for affected staff.
The department celebrated Safety Week in October 2012 with seminars on healthy eating,
motivation and driving safety. The program activities were across all regions and business
units.
Compliance reporting
The department currently has 134 designated work groups established under the
requirements of the Occupational Health and Safety Act 2004. For these groups there are
221 employee health and safety representatives that have been nominated or elected to
represent staff on workplace safety issues.
WorkSafe Inspectors may visit the workplace for a range of issues relating to provisional
improvement notices, complaints or notifiable incidents. The department recorded 94 visits in
this period with 13 notices, all of which were actioned.
Incident management
There were 1,216 employee reported incidents recorded on the department’s online Accident,
Incident Reporting System (AIRS) in 2012–13. Incidents are reported where there is a
hazard, near miss or injury of a staff member. Of these, 67 reports are still being investigated
to determine appropriate risk control measures.
The following table illustrates the number and rate of incidents reported across the
department for the past four financial years. This year, the department has recorded a slightly
lower reporting rate than last year, but the rate is still higher than it was for the 2009–10 and
2010–11 financial years.
53
Number of incidents and rate per 100 FTE
Year
Incidents
Rate
2009–10
2010–11
2011–12
2012–13
1,143
1,224
1,260
1,216
142.47
147.56
151.97
149.44
WorkCover premium
The premium rate is a calculation to determine costs for maintaining workers compensation
insurance. The premium calculation is based on a combination of the total number of
employees, the remuneration, the industry risk factor and claims history. Although the
department’s premium rate has increased over the past three financial years, the department
is still performing better than the industry average. The graph below shows the industry
average against the department’s premium rate.
Claims management
This year there has again been a reduction in the number of standard claims lodged, and
therefore a reduction in the department’s claim rate, which has dropped from 18.57 claims per
1,000 full-time equivalent (FTE), down to 17.70 claims per 1,000 FTE. There has also been a
reduction in the lost time claim rate compared to last year, with the lost time claim rate falling
from 7.96 to 7.50 claims per 1,000 FTE. There has been a slight drop in the 13-week claim
rate compared to last year, the rate fell marginally from 3.74 to 3.56 claims per 1,000 FTE.
54
55
H. Disability and diversity
The Disability Action Plan 2012–2016 and Cultural Diversity Plan 2012–2016 articulate the
department’s approach to issues impacting on Victorians with disability or from culturally and
linguistically diverse (CALD) backgrounds in the context of the justice system. Goals
presented in both plans are:
 a strong foundation for learning, obtaining and maintaining employment
 protecting rights and promoting full participation
 access to justice information, goods, services, programs and facilities
 inclusive and responsive justice systems.
The Disability Action Plan and Cultural Diversity Plan recognise the rights of all Victorians to
have access to and participate in the justice system.
Training
The department has engaged in significant training in both disability and mental health
awareness. This has included:
 ongoing provision of general training for department staff
 the delivery of targeted training to 80 per cent of sheriff’s officers across Victoria
 delivery of training for Victims Services helpline staff (a service operating from the Victims
Support Agency).
Community connections
The department hosted a number of forums focussed on Victorians with disability.
The supporting victims of crime with a disability forum provided opportunity for people with
disability and disability sector representatives to hear from justice units and agencies about
services available to Victorians who are victims of crime – in particular, those Victorians with
a disability.
The annual International Day for People with a Disability lecture was given by Ms Jody
Saxon-Barney. Ms Saxon-Barney, a deaf Birri-Gubba/Urganan woman from South East
Queensland who now works out of Shepparton, addressed the topic of Indigenous people
with a disability in the criminal justice system.
Corrections Victoria Disability Framework
Embracing the Challenges is the third instalment of the Corrections Victoria Disability
Framework, articulating commitment on the part of Corrections Victoria to improve outcomes
for prisoners and offenders with a disability. At the heart of the framework is a responsibility to
appropriately manage offenders with a disability in general, to improve individual outcomes
and to enhance community safety.
Embracing the Challenges comes with a renewed focus on addressing issues for prisoners
and offenders with a disability in meeting conditions of sentencing, completion of community
based orders and reducing recidivism. The framework includes:
 expansion of the prison pathway for prisoners with cognitive impairment
 establishment of the Corrections Victoria Acquired Brain Injury (ABI) program
 provision of extensive, targeted training programs for staff.
CALD Victorians – justice reporting
As a major Victorian government department, the Department of Justice has responsibilities
to ensure engagement with all Victorians including Victorians from CALD backgrounds.
56
Annual reporting contributing to the Office of Multicultural Affairs and Citizenship’s Victorian
Government Initiatives and Reporting in Multicultural Affairs identified significant activity on
the part of the department in its engagement with the community. In particular, justice
agencies including Victoria Police, Consumer Affairs Victoria, the emergency services
portfolio, Neighbourhood Justice Centre and Corrections Victoria reported on a range of
activities aimed at enhancing engagement, engendering trust and collaboration and
enhancing access to the justice system for CALD Victorians.
Publication of resource material
The department has published a number of resources for Victorians from CALD backgrounds.
This has included Living in Victoria – a guide to the law for newly arrived communities. Living
in Victoria articulates responsibilities and standards of behaviour according to law for all
Victorian citizens, residents and visitors. The guide which has been distributed to the
community through the Office of Multicultural Affairs and Citizenship aims to make clear the
balance between individual freedoms, the rights and needs of the community and the rights
for all Victorians to enjoy freedom and respect.
Refugee-related activities
The department funds the Refugee Youth Project and the Refugee Youth Diversion Pilot
Program. Both activities involve working with young people from refugee backgrounds to
provide valuable early intervention and diversion services. The intention of both programs is
to restore hope and trust in the justice system, enabling young people to establish a safe and
productive future.
57
I. Protected disclosures
The Protected Disclosure Act 2012 commenced on 10 February 2013, replacing the
Whistleblowers Protection Act 2001.
Protected Disclosure Act 2012: report for the period 10 February 2013 to
30 June 2013
Information about how to make a disclosure about the conduct of the Department of Justice
or its officers and relevant contact details are available on the Department of Justice website:
www.justice.vic.gov.au.
Number of disclosures notified to the Independent Broad-based Anti-corruption Commission
from 10 February 2013 to 30 June 2013: Nil.
58
J. Freedom of Information Act 1982
The Freedom of Information Act 1982 allows the public a right of access to documents held
by the department.
Activity and compliance
For the 12 months ending 30 June 2013, the department received 688 applications. Of these
requests, 23 were from Members of Parliament, 67 were from the media and the remainder
were from the general public.
Of the total access decisions made by the department, 84 per cent were granted in part or in
full. The most frequently applied exemptions related to the protection of an individual’s
personal affairs, information that is confidential under another Act (such as the Corrections
Act 1986) and law enforcement information. Twenty-four requests went to internal review with
16 appeals to the Victorian Civil and Administrative Tribunal. Sixteen requests went to review
by the Freedom of Information Commissioner, since the internal review process was replaced
and the Commissioner’s office commenced operations on 1 December 2012.
The average time taken by the department to finalise requests was 27.9 days. The
department processed 90.2 per cent of requests within the statutory requirement of 45 days
and the remaining 9.8 per cent of requests within 46-90 days.
Making a request
Access to documents may be obtained through written request to the Freedom of Information
Manager, as detailed in s17 of the Freedom of Information Act 1982.
In summary, the requirements for making a request are:
 it should be in writing
 it should identify as clearly as possible which document is being requested
 it should be accompanied by the appropriate application fee (the fee may be waived in
certain circumstances).
A Freedom of Information request needs to be made to the agency that holds the documents
being requested. Requests for documents in the possession of the Department of Justice
should be addressed to:
Freedom of Information Manager
Department of Justice
121 Exhibition Street
Melbourne VIC 3000
Requests can also be lodged online at www.foi.vic.gov.au.
Requests for documents held by Justice Portfolio statutory bodies that are subject to
Freedom of Information, such as Victoria Police, the Metropolitan Fire and Emergency
Services Board, the Country Fire Authority and the Office of Public Prosecutions, should be
sent directly to the relevant statutory body. A list of Justice statutory bodies that are subject to
Freedom of Information can be found at www.justice.vic.gov.au.
Access charges may also apply once documents have been processed and a decision on
access is made; for example photocopying and search and retrieval charges.
Further information regarding Freedom of Information can be found at www.foi.vic.gov.au.
Telephone enquiries can be made on (03) 8684 0063.
59
K. Monitoring of corrections
The Office of Correctional Services Review (OCSR) monitors and reviews the corrections
system to ensure it is secure, safe, humane and minimises risk to prisoners, offenders, staff
and the broader community. This mandate is discharged by:
 conducting investigations and enquiries into serious incidents and allegations in the
corrections system
 conducting reviews of operations and services, including unannounced inspections
 monitoring the performance of all prisons, Community Correctional Services locations and
other correctional services
 coordinating a volunteer Independent Prison Visitor Scheme of 40 independent visitors.
The OCSR is overseen by the Corrections Monitoring and Review Steering Committee, which
is chaired by the Secretary of the department and has two external, independent members.
Reviews completed in 2012–13
The OCSR completed four reviews during 2012–13.
Review of Fulham Correctional Centre
The review examined the overall quality of prisoner supervision and management and found
that staff and prisoners regarded the prison as generally safe and that cultural diversity was
managed well, with groups of prisoners from similar ethnic backgrounds spread throughout
the prison’s accommodation.
Prisoners stated that they felt well prepared for their release and spoke highly of the
Transitional Assistance Program.
Follow-up review of the 2008 review of Port Phillip Prison
The review examined whether Corrections Victoria and Port Phillip Prison had effectively
implemented the recommendations arising from the 2008 review of the prison’s management
of safety and respect. The review team also took the opportunity to establish whether the
prison had implemented recommendations from OCSR investigations on safety and respect,
mainly in the Charlotte Management unit and the prison’s Admissions processing area.
The review did not make any additional recommendations but noted that some matters still
required ongoing action by Port Phillip Prison.
Review of the safety of bunk beds in Victorian prisons
The OCSR, in consultation with Justice Health, reviewed the use of bunk beds at nine
prisons. Under examination were the total number of bunk beds in Victoria’s prisons, design
and construction standards, procedural requirements relating to the allocation of bunk bed
accommodation, any safety issues identified by staff and prisoners, and any trends or
patterns in relation to the data analysis of incident reports. Justice Health assessed the
medical suitability of prisoners allocated to bunk beds at the nine locations.
The review made four recommendations, one of which required collaboration between
prisons and health providers at a local level. Corrections Victoria has implemented all four
recommendations.
On 3 March 2013, Corrections Victoria approved the release of amendments to the Cell and
Fire Safety Guidelines to include the safe design of bunk beds.
Review of the predictability of the Random General Testing Program
The review examined the days of the week that Random General tests were conducted by
seven prisons between July and September 2011. No significant concerns were identified.
60
Reviews commenced in 2012–13
The OCSR also commenced another four reviews during 2012–13:
 a review of the management of under 18 year olds in the adult corrections system
 a review of Corrections Victoria’s management of an offender
 a follow-up review of the 2011 review of Loddon Prison
 a review of Corrections Victoria’s management of sexual assault allegations
 unannounced inspections of Prisoner Transport Services.
Enquiries and investigations
The OCSR uses its enquiries function to assess and monitor incidents. This ensures a timely
and appropriate response to matters that come to the OCSR’s attention and the most efficient
use of the OCSR’s investigative resources. It also acknowledges that an investigation may
not be warranted in all cases.
In 2012–13, the OCSR initiated 121 enquiries (as at 30 June 2013) into a range of matters
including but not limited to alleged assaults by staff, alleged inappropriate conduct of staff,
alleged assaults of prisoners on other prisoners, prisoner transport services and contraband.
In 2012–13, the OCSR initiated 18 investigations (as at 30 June 2013) of incidents that
occurred in the corrections system in 2012–13. Investigations included prisoner escape,
unlawful detention, prisoner disturbances, alleged assaults by staff on prisoners, offender
management, prisoner-on-prisoner assaults and prisoner complaints.
Impact of reviews, enquiries and investigations
A broad range of changes and improvements have been made in 2012–13 as a result of
OCSR work. Examples of these include:
 Corrections Victoria’s policy governing prisoner placement now includes new criteria that
prison staff must consider before matching prisoners to a shared cell
 to reduce the risk of fires in prison cells, smoking cells have been designated and
automated lighters and wall lighters installed in some prisons
 specific verification checks are conducted on prisoners temporarily leaving every
maximum-security prison under a Corrections Administration Permit escort, a practice that
will improve the identification of any irregularities or security breaches that may threaten
the good order, security and management of a prison
 Community Correctional Services staff have been provided with clearer guidelines for
assisting parolees with transitional needs
 250 Community Correctional Services staff receiving domestic violence training
 where it is considered necessary to separate an at risk prisoner the decision must now be
documented on a specified form
 new requirements have been introduced to improve the recording and monitoring of
contractor tools in prisons.
Independent Prison Visitors
Established in 1986, the Independent Prison Visitor Scheme is currently in its 26th year.
Independent Prison Visitors speak with prisoners and staff, and provide the Minister for
Corrections with independent and objective advice on the operation of Victoria’s prisons from
a community perspective. There are currently 39 volunteers visiting Victorian prisons. During
2012–13 visitors provided over 300 reports, covering a range of matters including prisoner
property, accommodation and general conditions.
61
Prisoner deaths
There were 13 deaths in custody in Victoria between 1 July 2012 and 30 June 2013,
compared with four the previous year. Ten of the 13 deaths are likely to be (or have already
been) deemed the result of natural causes and three are likely to be found to be unnatural.
The OCSR prepares a report to the Coroner on each prisoner death in Victoria and monitors
coronial inquests and any recommendations arising. During 2012–13, the OCSR provided the
Coroner with five prisoner death review reports.
Prison performance data validations
The OCSR undertakes Service Delivery Outcome (SDO) validation reviews at both private
prisons (annually) and public prisons (biennially) in order to verify that performance data
reported to the Commissioner, Corrections Victoria, is true and accurate.
In 2012–13, the OCSR conducted validation reviews at the two private prisons and four public
prisons concluded that the monthly SDO data reported by the prisons is true and accurate
and the documentation in good condition.
The OCSR also conducts a validation review of incident reporting to identify unreported
incidents during the Prisoner Transport Services year, from October to September. The
incident validation review conducted in August 2012 found that G4S, who are contracted to
provide prisoner transport services, has established significant improvement in reporting
practices resulting in fewer unreported incidents identified during the current review, which is
an improvement from previous years.
62
L. Prison service statistics
Five-year trend
2008–09 2009–10 2010–11 2011–12
2012–
13
Containment and supervision – escapes1
Number of escapes – total
9
3
0
1
3
Number of escapes – secure prisons
0
0
0
0
0
Number of escapes – open prisons
9
3
0
1
3
Number of escapes – other
0
0
0
0
0
Escape rate – total (per 100 prisoners)
0.21
0.07
0.0
0.02
0.06
Escape rate – secure prisons (per 100
prisoners)
0.0
0.0
0.0
0.0
0.0
2.02
0.63
0.0
0.18
0.44
1
0
2
2
7
8
8
10
4
13
0.19
0.18
0.22
0.08
0.25
Number of deaths from apparent unnatural
causes
3
4
2
0
3
Death rate apparent unnatural causes (per
100 prisoners)
0.07
0.09
0.04
0.00
0.06
Total number of Aboriginal deaths in
custody
0
1
1
0
1
Number of Aboriginal deaths from
apparent unnatural causes
0
0
0
0
0
0.00
0.00
0.00
0.00
0.00
Self-mutilations (per 100 prisoners)
4.1
5.1
7.0
7.8
8.3
Attempted suicides (per 100 prisoners)
0.3
0.5
0.4
0.3
0.2
Assault rate – assaults on prisoners by
other prisoners
14.1
15.1
14.9
18.3
18.7
Assault rate – assaults on staff or other
persons by prisoners
2.2
2.8
2.7
3.9
4.3
2.07%
3.15%
3.43%
4.23%
4.36%
23.6
24.6
23.6
23.0
23.0
Escape rate – open prisons (per 100
prisoners)
Number of attempted escapes
Containment and supervision – deaths2
Total number of deaths in custody
Death rate (per 100 prisoners)
Aboriginal death rate apparent unnatural
causes (per 100 prisoners)
Containment and supervision – self-harm
Containment and supervision – assaults3
Containment and supervision – illicit drugs
Percentage of positive random drug tests4
Number of visits (average per prisoner)
63
2008–09 2009–10 2010–11 2011–12
2012–
13
Reparation – employment5
Employment rate – all prisoners
84.7%
84.8%
87.2%
88.9%
Notes
1 The escape categories conform with the current definition of escapes in the Report on
Government Services prepared by the Steering Committee for the Review of
Commonwealth/State Service Provision. Escapes by prisoners on unescorted leave, in
work parties or activities outside the prison perimeter without direct one-to-one supervision
are classified as ‘other’ escapes. All other escapes, including during transfers between
prisons or escorts outside the prison under one-to-one supervision, are classified
according to the security level of the prison. The number of attempted escapes for 2011–
12 has been updated. Five of the seven attempted escapes from a secure prison in 2012–
13 were from a single incident.
2 The cause of all prisoner deaths is subject to confirmation by the Coroner. The number of
deaths from apparent unnatural causes for 2008–09 has been updated according to
findings from the Coroner.
3 The assault rate is based on the number of victims of all assaults. The measure in this
report differs from the definition adopted for the Report on Government Services, which
disaggregates assaults by seriousness but excludes minor assaults that did not result in
bodily harm or require any form of medical intervention.
4 The rate for 2012–13 is preliminary as at 9 August 2013 and subject to change.
5 The prisoner employment rate is calculated as the proportion of all prisoners except those
in full-time education or programs, remandees who chose not to work and others whose
situation precludes their participation in work, e.g. hospital patients, aged prisoners and
prisoners in transit.
64
89.1%
M. Correctional system performance
Escapes by a from custody in Victoria
There were three escapes from prison custody in Victoria during 2012–13. Two prisoners
escaped from the minimum-security Beechworth Correctional Centre, and one from the
minimum-security Langi Kal Kal Prison. All were subsequently re-captured.
Deaths of prisoners in custody in Victoria
There were 13 deaths in prison custody in Victoria during 2012–13, with 10 deaths deemed to
be, or likely to be deemed to be from natural causes and three from apparent unnatural
causes.
The cause of all prisoner deaths is subject to subsequent confirmation by the Coroner.
Drug testing in Victorian prisons
Victoria operates one of the most extensive urine testing programs in Australia.
The percentage of positive random drug test results increased from 4.23 per cent in 2011–12
to 4.36 per cent in 2012–13. This was the highest level of positive tests recorded in the past
five years.
In 2012–13, the total number of drug tests of prisoners, including random, general and
targeted tests, was 25,664, a decrease of 6.2 per cent when compared with the 27,355 tests
in 2011–12.
In addition, 13,178 breath tests were conducted in 2012–13, an increase of 5.6 per cent when
compared with 2011–12 and 12.8 per cent when compared with 2008–09. The number of
breath tests returning positive results decreased from three in 2011–12 to one in 2012–13.
Self-harm, assaults and offender care in Victorian prisons
The rate of self-harm by prisoners in Victorian prisons in 2012–13 was the highest for the fiveyear period under review, but the attempted suicide rate was the lowest during the same
period.
The rate of assault on prisoners by other prisoners was the highest for the period, similarly
the rate of assault on staff by prisoners was also the highest for the past five years.
National Corrective Services performance comparisons
National performance data from all Australian states and territories is compiled to compare
the efficiency and effectiveness of a range of government services, including Corrective
Services. The data is published annually in the Report on Government Services by the
Steering Committee for the Review of Government Services Provision.
Data published in early 2013 relating to the provision of services in 2011–12 showed Victoria
had the second lowest imprisonment rate and the lowest community corrections rate in
Australia.
Victoria also had the highest overall prisoner employment rate in the country, while the
participation rate for prisoner education was the third highest in Australia and 3.4 percentage
points above the national average.
In Victoria in 2011–12, there were no prisoner deaths from apparent unnatural causes, no
escapes from secure custody, and only one escape from open custody.
Comparative data for 2012–13 will be published in early 2014.
65
N. Registry of Births, Deaths and Marriages
The Registry of Births, Deaths and Marriages (BDM) records in perpetuity all births,
adoptions, marriages, relationships and deaths occurring in the state of Victoria and provides
certificates of these events to individuals. It also registers changes of name and manages
Victoria’s donor treatment registers (Central Register and Voluntary Register). Other services
include family history resources and products through Vic Heritage™ and civil marriage
services at the Victorian Marriage Registry.
Business operations
Registrable events 2012–13
Births (Births, Deaths and Marriages Registration Act 1996, Part 3) (a)
Changes of Name (Births, Deaths and Marriages Registration Act 1996, Part 4)
Marriages (Births, Deaths and Marriages Registration Act 1996, Part 5)
Deaths (Births, Deaths and Marriages Registration Act 1996, Part 6)
Registered relationships (Relationships Act 2008, Part 2.5)
Revoked relationships (Relationships Act 2008, Part 2.5)
Adoptions (b)
Stillbirths
Total
Certificates issued 2012–13
Standard certificates (c)
Commemorative certificates
Historical certificates
Historical images
Total
Donor Treatment Registers
Registrations of donor births to the Central Register (Assisted Reproductive
Treatment Act 2008, Part 6)
Central Register applications
Voluntary Register applications
Total
Additional reporting requirements
Recognition of sex 2012–13
Persons born in Victoria (Part 4 A, Div 1)
Approved applications
Refused applications
Sub total
Victorian residents born elsewhere (Part 4 A, Div 2)
Approved applications
Refused applications
Sub total
Total
77,701
11,240
29,378
36,201
877
32
55
458
155,942
266,280
38,291
16,043
76,404
397,018
408
20
43
471
18
0
18
12
0
12
30
Notes
66
 Data generated 3 July 2013. Data may vary depending on time and date it is generated.
Full definitions of data values are available by contacting BDM www.bdm.vic.gov.au
a. Total number of births registered in Victoria, including those that occurred in a previous
year but were registered for the first time in the reporting period. Figures exclude stillbirths
and incomplete registrations (i.e. where BDM is yet to receive formal notification from
either the parents or medical facility where birth occurred).
b. Total number of adoption orders handled.
c. Total number of standard certificates issued, including those issued with commemorative
birth certificate orders.
Key projects 2012–13
Justice of the Peace certification
Over the past year, 47 additional Justices of the Peace (JPs) completed the Registry of
Births, Deaths and Marriages’ (BDM’s) Self-Paced Learning package and are working
alongside 359 other JPs in police stations to certify identity documents for BDM applications.
BDM accepts documents certified by sworn members of police, Victorian JPs operating in
police signing stations, Justice Officers in Justice Service Centres and BDM staff.
The implementation of this policy continues to reduce the administrative burden on police
members while ensuring a safe environment for JPs and a high-level of service to the
Victorian community.
Customer service excellence
BDM responded to more than one million customer service requests over the year, through
online, mailed and face-to-face services. It registered 77,701 births, 36,201 deaths, 29,378
marriages and provided nearly 400,000 life event certificates to Victorians.
BDM continued to provide timely, quality services with over 97 per cent of identity certificates
processed within five working days, and registration of events completed with 99.1 per cent
accuracy.
Justice Service Centres
BDM continues to improve accessibility to Victorians through 10 metropolitan and 13 regional
Justice Service Centres (JSCs).1
Overall, the number of applications lodged through JSCs (metropolitan and regional) steadily
increased throughout the year to reach approximately 3,000 per month.
Since July 2012, citizens have lodged 12,223 applications in metropolitan JSCs and 22,521
applications and enquiries in regional JSCs, accounting for approximately 47 per cent of the
applications that BDM receives by mail.
Metropolitan and regional JSCs offer a convenient mechanism for lodgement of BDM
applications outside of the Melbourne central business district.
1
Service locations include Bairnsdale, Ballarat, Bendigo, Box Hill, Broadmeadows, Dandenong,
Frankston, Geelong, Horsham, Korumburra (limited service), Lilydale, Mildura, Moorabbin, Morwell,
Ringwood, Rosebud, Sale, Shepparton, Sunshine, Swan Hill, Wangaratta, Warrnambool, Werribee and
Wodonga.
67
O. Office of the Emergency Services
Commissioner
The government’s White Paper on Victorian Emergency Management Reform provides a
‘road map’ for emergency management reform over the next ten years that will improve the
ability of the state to prepare for, respond to and recover from emergencies.
Included in the proposed reforms of the state’s emergency management arrangements is the
establishment of a performance-monitoring and review body – the Inspector General for
Emergency Management (IGEM).
The IGEM’s role will build on the refocused and reoriented role of the current Emergency
Services Commissioner. This statutory role will be established as the assurance authority for
Victoria’s emergency management arrangements and will report to the Minister for Police and
Emergency Management.
Standards for the prevention and management of emergencies
As required under section 21I of the Emergency Management Act 1986, the Emergency
Services Commissioner submitted the following report on the operation of Part 4A of that Act
for the year ended 30 June 2013.
Duties of the Emergency Services Commissioner
Under the Emergency Management Act 1986, the Commissioner has the following functions:
to establish standards for the prevention and management of emergencies to be adopted by
the Emergency Services Telecommunications Authority (ESTA) and Victoria State
Emergency Service (VICSES) and monitor those agencies’ performance against those
standards
 to monitor the performance of the fire services agencies against performance standards
developed by the Fire Services Commissioner
 to make recommendations to the Police and Emergency Services Minister about matters
arising from any monitoring or investigation of ESTA
 to report, advise and make recommendations to the minister on any issue in relation to
emergency management
 to encourage and facilitate cooperation between all agencies to achieve the most effective
utilisation of all services.
The Commissioner, supported by the Office of the Emergency Services Commissioner
(OESC), also:
 leads the national program delivering the location-based solution for the Emergency Alert
telephone warning system
 performs initial processes to activate the Natural Disaster Relief and Recovery
Arrangements (NDRRA)
 manages Victoria’s contribution to the Resilient Australia Awards.
Establishing and monitoring performance standards
OESC is developing a suite of practices, processes and instruments that enable the
monitoring and assessment of the performance of the emergency management sector. These
include Victoria’s Emergency Management Performance Standards (VEMPS), which are
being developed in partnership with the emergency management sector.
The VEMPS describe community and government expectations to help drive a culture of
continuous improvement in the preparation for and management of major emergencies in
Victoria.
68
OESC has consulted widely on the first draft of the VEMPS and conducted a pilot to test their
purpose and utility. OESC is incorporating stakeholder feedback to help adjust and refine the
standards. The finalised VEMPS will provide the common benchmarks against which the
performance of the state’s emergency management sector can be measured.
OESC has developed a Capability Self-Assessment Tool (CSAT). This provides the process
and diagnostic tool that enables emergency services providers to assess their own
performance against the VEMPS. The results help identify and prioritise areas of focus for
ongoing continuous improvement. The CSAT will be further refined to align with the revised
VEMPS.
OESC has also commenced development of specific instruments to monitor arrangements for
the Total Flood Warning System, the Critical Infrastructure Resilience Strategy, multi-agency
training and exercising, and emergency management planning.
Performance of the Emergency Services Telecommunications Authority
(ESTA)
In accordance with section 21C (1) (ab) and (ac) of the Emergency Management Act 1986,
the Commissioner is required to:
 monitor and investigate the performance (in matters that are not financial matters) of
ESTA in relation to the provision of services by ESTA to emergency services and other
related service organisations
 make recommendations to the minister about matters arising from any monitoring or
investigation of ESTA.
The Emergency Services Commissioner has determined quantitative and qualitative
performance standards for ESTA in accordance with section 30 of the Emergency Services
Telecommunications Authority Act 2004.
OESC monitors ESTA’s performance through analysis of monthly reports and monthly
meetings with ESTA Operations Management. ESTA publicly reports performance in its
annual report.
The Commissioner provides ESTA with comments on its performance and briefs the Minister
for Police and Emergency Services on matters relating to ESTA’s performance as required.
Performance summary
ESTA performed consistently against the standards throughout the year and generally
achieved or exceeded the benchmarks. The exceptions were VICSES Emergency Call
Answer, VICSES Priority 1 Dispatch and Ambulance Victoria (AV) Priority 1 Dispatch.
ESTA’s average monthly performance for VICSES emergency call answer was four per cent
below the benchmark and five per cent below the benchmark for priority one dispatch.
Performance for VICSES was affected by periods of high call activity arising from storm
events. OESC will continue to work with ESTA and VICSES to identify ways to improve
ESTA’s performance during surge events.
ESTA’s emergency call answer performance for AV improved significantly compared to last
year but emergency dispatch performance gradually declined over the course of the year.
ESTA continued to work with AV to improve dispatch performance but AV resource issues
outside of ESTA’s control continued to have a significant impact on ESTA’s performance.
These included the timing of AV personnel meal arrangements and prolonged delays of
ambulances at hospitals (‘ramping’). OESC received a copy of ESTA’s performance
improvement plan for service delivery to AV in April 2013 and monitored progress.
ESTA was unable to provide qualitative compliance reports, as required under the qualitative
performance standards, or process observation reports between March and June, due to
industrial action occurring at that time.
69
Unplanned manual operations
ESTA experienced periods of unplanned Computer-Aided Dispatch (CAD) system outages on
27 November 2012, 30 May and 17 June 2013. ESTA implemented business continuity
arrangements on these occasions that necessitated a manual approach to the dispatching of
emergency resources. There was no disruption to handling emergency telephone services
and calls to ESTA continued to be presented in the normal manner.
Investigations
In February, OESC introduced a screening process to assist in the prioritisation and
assignment of investigations into the non-financial performance of ESTA.
OESC based this process on a risk assessment that looks at evidence of a trend to help
determine whether OESC should investigate the incident or refer it direct to ESTA to conduct
an internal quality audit and investigation.
OESC conducted nine such screenings between February and June. One resulted in the
Emergency Services Commissioner initiating an independent investigation that is ongoing.
This relates to the response to a request for an ambulance.
Of the remaining eight screenings:
 the follow-up to two is incorporated in the Review of the ESTA CAD outages
 the follow-up to three was referred to ESTA for internal quality audit and investigation
 three did not identify any issues with ESTA’s procedures.
Reporting and advising the minister on issues relating to emergency
management
One of OESC’s key activities is to conduct assessments of sector performance. The scope of
these varies but primarily focuses on multi-agency interoperability, delivery of services and
warnings to the community and their effectiveness. In addition, OESC monitors
implementation of specific improvements that relate to previous performance assessments.
Findings from these assessments also contribute to organisational learning and continuous
improvement for the emergency management sector. Assessments may be initiated by the
Minister for Police and Emergency Services or the Fire Services Commissioner, or at the
request of an agency, or as a result of trends observed by OESC.
From July to September 2012, OESC undertook a review to assess community preparedness
and the effectiveness of public information and warnings issued during the February/March
floods that affected 20 municipalities in the north-east of Victoria. The review also considered
the effectiveness of certain elements of the incident management arrangements. The 2012
North East Victoria Flood Review was released in October 2012.
In response to a ministerial request, OESC undertook a review of the flood warning system
utilised during the widespread flooding that affected Gippsland in June 2012, including an
examination of the effectiveness, relevance and timeliness of community warnings and
information. The 2012 Gippsland Flood Event – Review of Flood Warnings and Information
Systems was released in December 2012.
Both reviews surveyed the community to determine the impact of the flood on households
and the community, assess satisfaction with the emergency services response and
information and warnings, assess household and community preparedness at the time of the
flood and identify actions taken during the floods.
In response to a further ministerial request, OESC prepared a report on the organisation and
management of resources for dealing with the first 72 hours of the response to the January
2013 Harrietville fire. The 2013 Harrietville Fire Report was released in May 2013.
All reports are available under ‘Reviews and Inquiries’ at www.oesc.vic.gov.au.
70
Emergency Alert
The Commissioner continues to lead the national project to deliver increased capabilities to
the telephony-based warning system known as Emergency Alert. These enhancements will
provide a location-based solution so that messages can be sent to a mobile phone according
to its actual last known location rather than its registered service address.
The new Telstra location-based capability for mobile telephone handsets was introduced in
November 2012 and was used in Victoria for 37 bushfire related campaigns. This capability
significantly improved the effectiveness of delivering messages to people within the target
area, increasing the success rate from approximately 65 per cent for service addresses to 90
per cent for the actual location of the mobile phone.
Optus and Vodafone signed contracts in September 2012 to deliver their equivalent locationbased solutions in October 2013.
In 2012–13 Emergency Alert was used 88 times in Victoria resulting in more than 111,000
intrusive warning messages being sent to the public to warn them of an immediate local
threat. This is more than double the level of use during 2011–12.
Assisting community relief and recovery
The Commissioner assists in the activation of Emergency Re-establishment Assistance and
the administration of the NDRRA. Under these arrangements, the Commonwealth
Government financially assists the state to incur expenditure for eligible persons and
organisations following natural disasters. During 2012–13, OESC performed its support role
for the following events:
 Yarra Ranges Flood (2 July 2012)
 Severe Storms (5-8 September 2012)
 Hippo Track Bushfire – East Gippsland (October 2012)
 Casterton Bushfire (November 2012)
 Western Victoria Bushfires (commencing 9 January 2013)
 Eastern Victoria Bushfires* (commencing 17 January 2013)
 Victorian Bushfires (February 2013)
 North East Victoria Storms/Tornadoes (21 March 2013)
 Victorian Bushfires (March 2013)
*Formerly named Gippsland Bushfires, amended on 30 January 2013
Delegations
In accordance with section 21H of the Emergency Management Act 1986, the Commissioner
has formally delegated specific functions under his power to monitor standards (s21E) and to
require information to be given (s21F) to the Deputy Commissioner Standards,
Audit and Performance.
71
P. Statement of compliance with the Building
Act 1993
The Minister for Finance guidelines, pursuant to section 220 of the Building Act 1993,
promote better standards for buildings owned by the Crown and public authorities, and
require entities to report on achievements. The department is responsible for 84 properties
used for legal, court, prison and emergency services. Other corporate entities within the
Justice Portfolio, such as the Country Fire Authority, the Metropolitan Fire and Emergency
Services Board and Victoria Police, will report separately on building compliance issues.
New buildings conforming to standards
For the financial year 2012–13, all works controlled by the department were required to be
conducted in accordance with the provisions of the Building Act, relevant building regulations
and other statutory requirements.
The department has established appropriate mechanisms to ensure compliance, including the
issuing of building permits and occupancy certificates and inspection of works. Agencies of
the department are exempt from lodging building plans with local councils.
Buildings maintained in a safe and serviceable condition
Mechanisms in place within the department to ensure buildings are maintained in a safe and
serviceable condition include:
 a contract with an external service provider to manage all building essential service tasks,
in accordance with legislative requirements
 the development of a departmental works program forming part of the overall departmental
investment strategy
 a program to monitor and review effectiveness of these mechanisms.
Existing buildings conforming to standards
All departmental buildings comply with Minister for Finance guidelines. The mechanisms
established by the department are intended to maintain compliance and the effectiveness of
those mechanisms is continuously monitored.
Registered building practitioners
The department requires building practitioners carrying out building works to be registered
and for registration to be maintained throughout the course of the works.
2012–13 Statement of compliance with the Building Act 1993
Capital project name
Total project Building permits issued and works certified
budget ($)
Commenced
Expansion of New Model Conferencing
Increased Prison Capacity *
Kilmore East Bushfire Class Action – Court
Redevelopment
New Childrens Court at Broadmeadows
1,320,000
Permits issued and works to be certified at
end
670,410,000
Permits issued and works to be certified at
end
3,092,000
Permits issued and works to be certified at
end
10,000,000
Permits issued and works to be certified at
end
Completed
72
Capital project name
Additional Prison Beds – Dhurringile Prison
Total project Building permits issued and works certified
budget ($)
14,585,000
Works certified at practical completion
635,000
Works certified at practical completion
4,941,000
Works certified at practical completion
783,000
Works certified at practical completion
3,092,000
Works certified at practical completion
Responding to increased demand for
women’s prison accommodation – Dame
Phyllis Frost Centre
21,724,000
Works certified at practical completion
Responding to increased demand for men’s
prison accommodation – Port Phillip Prison
24,000,000
Works certified at practical completion
Sentencing Reform – Community Correctional
Services Offices
4,000,000
Works certified at practical completion
Childrens Court – Reducing Physical
Burden on Court
Corrections Facilities Maintenance (multiple
sites)
Dandenong Government Service Office
Kilmore East Bushfire Class Action – Court
Redevelopment
Shepparton Court Remedial Works
490,000
Works certified at practical completion
*This initiative includes several projects: Additional 395 prison beds across the State and a
new male prison. The expenditure for this project is not disclosed at disaggregated project
levels, to ensure that the government is able to achieve the best outcome from the market.
73
Q. Statement of compliance with National
Competition Policy
The Department of Justice continues to comply with the requirements of the National
Competition Policy. An exemption for prison industries was given by the Department of
Premier and Cabinet as the primary focus of their activities is employing prisoners and
undertaking vocational training.
74
R. Details of government advertising
expenditure (campaigns with a media spend of
$150,000 or greater)
Name of
campaign
Campaign
summary
Start/end date
Advertising
(media)
expenditure
2012–13
($ ex. GST)
Summer
fire
campaign
Speed
cameras
campaign
Creative and Research and
Print and
campaign
evaluation
collateral
development
expenditure expenditure
expenditure
2012–13
2012–13
2012–13
($ ex. GST) ($ ex. GST)
($ ex. GST)
The whole of
Victorian
Government
advertising and
local engagement
campaign told
Victorians to be
better prepared
against the threat
of bushfire to
reduce the risk of
injury and death
18 November
2012 –
23 March 2013
3,555,860
452,434
142,199
23,447
4,060,581
To raise
awareness among
Victorian drivers
aged over 18
years that speed
cameras play an
important role in
road safety
23 November
2012 –
29 June 2013
2,526,545
297,315
72,800
0
10,045
Play it Safe An annual
by the
awareness-raising
Water
campaign
encouraging
parents and carers
of toddlers (0-4
years) and young
male risk-takers
(15-24 years) to be
careful around
water
9 December 2012
–
30 March 2013
881,154
12,722
0
0
79,725
Emergency Informed
Alert –
Victorians about
Phase 2
the enhanced
location-based
capability for
mobile phones to
deliver Emergency
Alert
11 November
2012 –
26 January 2013
249,675
96,700
0
0
15,495
Retirement The campaign
villages
targeted retirees
campaign
considering moving
into a retirement
village and offered
free advice from
Consumer Affairs
Victoria on what to
consider and
suggested they seek
independent advice
from a lawyer or
financial planner
before signing
a contract.
February –
June 2013
150,000
96,000
25,000
25,000
10,000
75
Other
campaign
expenditure
2012–13
($ ex. GST)
S. Additional departmental information available
on request
The Directions of the Minister for Finance require a range of information to be prepared in
relation to the financial year. This information listed below has been collected and, subject to
the provisions of the Freedom of Information Act, is retained by the department:
 a statement that declarations of pecuniary interests have been duly completed by all
relevant officers
 details of shares held by a senior officer as nominee or held beneficially in a statutory
authority or subsidiary
 details of publications produced by the entity about itself, and how these can be obtained
 details of changes in prices, fees, charges, rates and levies charged by the entity
 details of any major external reviews carried out on the entity
 details of major research and development activities undertaken by the entity
 details of overseas visits undertaken including a summary of the objectives and outcomes
of each visit
 details of major promotional, public relations and marketing activities undertaken by the
entity to develop community awareness of the entity and its services
 details of assessments and measures undertaken to improve the occupational health
and safety of employees
 a general statement on industrial relations within the entity and details of time lost through
industrial accidents and disputes
 a list of major committees sponsored by the entity, the purposes of each committee and
the extent to which the purposes have been achieved
 details of all consultancies and contractors including:
 consultants/contractors engaged
 services provided
 expenditure committed to for each engagement.
This information is available at www.justice.vic.gov.au and further enquiries should be
directed to:
Director Strategic Communication Branch
Department of Justice
GPO Box 123
Melbourne Victoria 3001
76