ENVIONMENTAL MANAGEMENT SYSTEM
Workplace Health Safety and
Environment
Environmental Management
System
MPE.WHSE. 001.1.8
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ENVIONMENTAL MANAGEMENT SYSTEM
WORKPLACE HEALTH SAFETY & ENVIONMENT
Environmental Management System
MPE.WHSE.01.1.8
TABLE OF CONTENTS
1. Environmental Management System--------------------------------------------------------------------- 2
1.1 Introduction
2
1.2 Scope
2
1.3 Structure of the EMS
2
2. Environmental Policy------------------------------------------------------------------------------------------ 2
3. Planning ---------------------------------------------------------------------------------------------------------- 3
3.1 Environmental aspects
3
3.2 Legal and other requirements
3
3.3 Objectives, targets and programs
4
4. Implementation and Operation---------------------------------------------------------------------------- 5
4.1 Resources, roles, responsibilities & authority
5
4.2 Competence, training & awareness
6
4.3 Communication
7
4.4 Documentation
7
4.5 Control of documents
7
4.6 Operational control
7
4.7 Emergency preparedness and response
8
5. Checking and Corrective Action---------------------------------------------------------------------------- 8
5.1 Monitoring and measurement
8
5.2 Evaluation of compliance
8
5.3 Nonconformity, corrective action and preventative action
8
5.4 Control of records
9
5.5 Internal audit
10
6. Management Review---------- ------------------------------------------------------------------------------- 10
7. Appendix; MPE.POL 005 Environmental Policy
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1. Environmental Management System
1.1 Introduction
MPE Services is Australia's leading renewable energy company, producing non-polluting electricity
from wind and water. The company is committed to protecting the environment, and to this end has
created and implemented an Environmental Management System (EMS) which is described in this
EMS Manual.
MPE Services EMS conforms aims to conform with the requirements of ISO 14001:2004 (the
Standard).
Through its EMS, MPE Services is obliged to meet the following three basic commitments:

Compliance with legal and other requirements

Prevention of pollution

Continual improvement
1.2 Scope
The scope of MPE Services EMS includes operation and maintenance activities employed at the
following sites:

Kensington Office – Melbourne VIC

Various customer sites
1.3 Structure of the EMS
The table below lists the correspondence between the Standard, this EMS Manual and other EMS
documentation.
2. Environmental Policy
MPE Services has developed an environmental policy which forms the basis of its EMS. The
Environmental Policy is attached at the front of this Manual. It conforms to the requirements of the
Standard and is endorsed by top level management.
The Environmental Policy is also located on the WWHS&E noticeboard and on the company website.
It is communicated to all persons working for or on behalf of the organisation as part of the office or
site induction process. Hard copies are given to the public on request.
Environmental Procedure 01 – Environmental policy provides guidance on how to maintain the
Environmental Policy.
Environment Procedure 07 – Environmental communications provides guidance on how to
communicate the Environmental Policy.
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3. Planning
3.1 Environmental aspects
MPE Services has examined its activities, products and services to determine which of them have an
impact on the environment. A Register of Environmental Aspects has been developed for each
operating site to present the results of the analysis.
The relative significance of the various aspects is a factor which influences the selection of items for
inclusion in Environmental Management Programs.
Guidance on how to develop a Register of Environmental Aspects and to rate the significance of
aspects is given in Environmental Procedure 02 – Environmental aspects.
3.2 Legal and other requirements
MPE Services has determined which legal and other requirements (e.g. licences, permits and
agreements) apply to its environmental aspects. The information on legal and other requirements is
presented in “Guide: Legal & Other Requirements Applicable to MPE Services Sites”.
Information regarding environmental legislation can also be accessed via MPE Services on-line
environmental obligations directory, produced by Environment Essentials.
Environmental Procedure 05 – Legal compliance contains instructions on how to identify, update
and have access to these requirements. If changes to legislation require the company to make
changes in the way it operates, the relevant Environmental Procedures (EPs) or Work Instructions
(WIs) will be revised or new EPs or WIs will be written to inform people of these changes.
3.3 Objectives, targets and programs
MPE Services considers all significant environmental aspects when setting environmental objectives
and targets. The company may also set objectives and targets based on:

Environmental Policy;

Relevant legislation;

Views of any interested parties; and

Need to prevent pollution in general.
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MPE Services must be pursuing at least two objectives throughout the year. Environmental
Procedure 03 – Environmental objectives and targets describes the process of significant
environmental aspect consideration and establishing environmental objectives and targets.
Once objectives and targets have been established either an Environmental Management Program
(EMP) is created to assist in achieving the objectives and targets or an existing EMP is adapted to
incorporate the new objectives and targets.
The process is described in Environmental Procedure 04 – Environmental management
programs (EMPs).
4. Implementation and Operation
4.1 Resources, roles, responsibilities & authority
MPE Services organisational structure can be downloaded from the company website.
Responsibilities of individual jobs and of different departments which have an input to
environmental performance are described in the following paragraphs. The Chief Executive
Officer ensures that adequate resources in terms of people, skills and equipment are available to
allow the proper exercise of these responsibilities.
Director
The Director has overall responsibility for the policies and activities of the company.
The Director has the ultimate responsibility for setting environmental objectives and
targets and authorises the Environmental Policy.
Operations Manager
The Environmental Compliance Manager has responsibility for ensuring that the EMS is
implemented, maintained and complied with. This involves:

setting up the EMS in accordance with the requirements of the Standard;

keeping the EMS up to date;

obtaining authorisation of environmental documentation and to control its distribution and

revision;

keeping environmental records;

monitoring progress towards the attainment of environmental objectives and targets;

environmental awareness training;

arranging internal environmental audits; and

reporting on environmental performance to management.
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Supervisors/Managers with Direct Reports
All managers should ensure that their direct reports receive specific training with respect to the
responsibilities of their job, including emergency procedures.
Service Technicians Operators/Contractors
Service Technicians/Contractors are often the first line of defence in the event of an environmental
incident.
Service technicians are responsible for:

understanding and complying with all relevant Environmental Procedures, Work Instructions
and other defined procedures;

periodically reviewing potential for environmental harm;

continuing periodic trials of emergency response procedures and adjusting as required; and

ensuring that environmental records are maintained.

working in accordance with the company’s environmental policy;

participating in relevant environmental objectives and targets;

knowing what to do if they become aware of an incident;

being aware of how their activities interact with the environment; and

knowing where to find the Environmental information

4.2 Competence, training & awareness
All staff and new recruits receive health, safety and environmental awareness training via the
“WHS&E Induction Presentation”, which covers topics such as:

Duty of Care – Workplace Health, Safety and Environment;

WHS&E Spaces on the office noticeboard;

MPE Services WHS&E Policies;

MPE Services WHS&E Management Systems;

WHS&E Issues (e.g. the major environmental impacts of the company’s activities); and

WHS&E Procedures.
All staff are trained in the specific environmental impacts and responsibilities of their jobs, in
emergency procedures and in the potential consequences of departing from the specific procedures.
Where a job has the potential to cause significant environmental impacts, care is taken that job
holders are competent to do the job.
Training requirements are identified and the training is provided as necessary and documented on an
“Employee Information register”. Training records are kept. Contractors undertaking work on behalf
of MPE Services are also trained. Each contractor receives a health, safety and environment
Induction prior to working on site for the first time which addresses the particular issues specific to
each site.
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Environmental Procedure 06 – Environmental training applies.
4.3 Communication
Procedures have been implemented for receiving, documenting and responding to communications
from external sources on environmental subjects including requests for information.
The requirements of the EMS are communicated to staff through training and the distribution of
Environmental Procedures and Work Instructions.
Environmental Procedure 07 – Environmental communications applies.
4.4 Documentation
MPE Services has established and maintains an EMS made up of:

Environmental Policy

This EMS Manual
supported by various documentation listed in detail in the Document and Record Register.
Chapter 1.3 of this manual contains a table which lists the correspondence between the Standard,
this EMS Manual, Environmental Procedures and other EMS documentation.
4.5 Control of documents
The documents required by the Standard are listed in the Document and Record Register.
Environmental Procedure 14 – Control of documents and records describes how these
documents are managed.
4.6 Operational control
Operations and activities associated with:

identified significant environmental aspects; or

impacts which have legal implications (i.e. occurrence of the environment impact may result
in a breach of legislation and/or a fine); are managed by “Controls”.
Controls and their associated monitoring records are described MPE Services ‘Chemical Register’
which records environmental Aspects.
Environmental Procedure 08 – Operational control describes how to create and review Controls
and their associated monitoring records. Environmental Procedures or Work Instructions may be
used to communicate Controls to the employees involved in those associated operations and
activities.
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4.7 Emergency preparedness and response
Possible emergency situations have been identified and are included the chemical register.
Procedures to manage these situations exist in separate documents.
Environmental Procedure 09 – Emergency preparedness and response describes how these
documents are reviewed, revised and tested.
5. Checking and Corrective Action
5.1 Monitoring and measurement
Monitoring and measurement activities are controlled as follows:
� Audits of the EMS draw attention to environmental aspects which may not be adequately
represented or controlled in the EMS. Environmental Procedure 11 – Environmental
audits refers.

The action plans leading to the achievement of environmental objectives and targets are
regularly reviewed to ensure that satisfactory progress is being made. Environmental
Procedure 03 – Environmental objectives and targets refers.

� Monitoring records for Procedural Controls associated with operations and activities with
identified significant environmental aspects or impacts which have legal implications are
identified on each site’s Register of Environmental Aspects. These records are checked as
part of each site’s regular inspection, with the results incorporated into a Site Inspection
Report. Environmental Procedure 11 – Environmental audits refers.
5.2 Evaluation of compliance
Compliance with legal and other requirements is a fundamental driver for the EMS. MPE Services
has determined which legal and other requirements (e.g. licences, permits and agreements) apply to
its environmental aspects. The method in which MPE Services evaluates compliance with these
requirements has been incorporated into Environmental Procedure 13 – Legal compliance
assessment.
5.3 Nonconformity, corrective action and preventative action
Any non-conformance or incident with environmental significance is recorded and investigated, steps
are taken to control any impact caused and when appropriate and depending on the seriousness of
the incident, corrective or preventative action is taken to prevent a recurrence. When necessary,
Environmental Procedures will be revised or new Environmental Procedure written.
Non-conformances or incidents may arise from:

non-compliance, e.g. legal non-compliance;

failure to meet an EMS requirement;
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
failure to observe Environmental Procedures;

inadequate Environmental Procedures;

unforeseen circumstances, e.g. abnormal operating conditions;

emergencies; or

complaints.
Environmental Procedure 10 – Non-conformance and incident reporting refers.
5.4 Control of records
Environmental records which demonstrate conformance to the requirements of the Standard are
stored and maintained in a way that they are readily retrievable and protected against damage,
deterioration or loss.
Environmental Procedure 15 – Environmental records describes how these records are managed.
5.5 Internal audit
Internal environmental audits are carried out to determine that the EMS has been properly
implemented and maintained and that it conforms to the requirements of the Standard.
An EMS Calender has been developed so that every audit topic is audited regularly; the frequency of
audits depends on the importance of the topic and the outcome of previous audits. EMS Audits are
planned to examine each aspect of the relevant part of the Manual and the related Environmental
Procedures and Work Instructions.
EMS Audits also incorporate site inspections. A Site Inspection Schedule is maintained in order to
ensure operating sites are regularly visited. Auditors are required to be alert to the environmental
impact of the activities they are auditing and to draw attention to any aspect which they feel is not
adequately represented or controlled in the EMS.
EMS Audit Reports and Site Inspection Reports are written and recommendations for corrective or
preventive action are made and agreed when necessary which are implemented and followed up.
Both EMS Audit Schedule and the Site Inspection Schedule are updated as necessary.
Audit findings and actions taken are reported in the annual Management Review.
Environmental Procedure 11 – Environmental audits refers.
6. Management Review
The EMS is reviewed annually in order to maintain continual improvement, suitability and
effectiveness of the EMS. Results of the review are reported and communicated to the Director and
applicable Senior Management. Follow up of recommendations is carried out by the Operations
Manager in liaison with the appropriate staff as required.
Environmental Procedure 12 – Management review refers.
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