HR Finance Manager Information Pack

Details of the post of
HR / Finance Manager
Are you interested in joining a school:
That has a clear vision and direction
That is committed to excellent teaching and learning
That demands high standards from pupils and staff
That is extremely popular and over-subscribed
Which is forward thinking, innovative and creative
That is at the heart of its community and enjoys excellent links with parents
Where ‘every child matters’ is more than just a phrase
That believes well-motivated and highly skilled staff are key to a school’s
That invests in IT facilities across the curriculum
That has a growing Sixth Form
That offers an extensive programme of extra-curricular activities
Where pupils feel safe and happy
If so, then please consider applying
for this challenging and rewarding post
If you wish to apply, please complete our application form
(available on the school website –
Applications can be posted to the school or e-mailed to [email protected]
Closing Date for Applications: 9:00 am, Thursday 28th March 2013
Storth Lane, Kiveton Park, Sheffield S26 5QQ
Tel: 01909 775713
Headteacher: G. Di’Iasio, B.Ed. (Hons)
11-18 Mixed Comprehensive
1600 on roll (Sixth Form 320)
Wales High School actively endorses the LA’s policies on equal opportunities.
We welcome applications for the following permanent, post –
working 37 hours per week (52 weeks p.a.)
with effect from 1st May 2013.
Salary: Band J (Pt 38 to 41 - £31,754 to £34,549)
£16.45 to £17.90 per hour
We are seeking an experienced colleague to provide expert guidance and deliver a high
quality HR / Payroll service for the Academy within a framework of best practice, policy and
law. In addition, the successful candidate will provide high level management support to the
Headteacher and the Management Accountant, in the daily running of the Finance and
General Office support areas of the school.
Further details and an application form can be found online,
via the school’s website
Deadline for applications is 9:00 am on Thursday 28th March 2013.
The HR/Finance & General Office Department
The HR / Finance Team comprises of 4 members of staff (3 of whom are part-time) working
under the direction of the HR / Finance Manager. The General Office Team has 5 members of
staff (2 of whom are part time). Both departments are located in recently refurbished offices
located at the heart of the school, providing them with close links to key departments and
The staff in these teams are friendly and welcoming, and enjoy a good team spirit. The HR /
Finance Manager is a new role which will compliment, manage and co-ordinate the existing
team structure. Ideally, this post would suit an experienced manager who is focused and hardworking, and who can balance the demands of the job – with a positive outlook and sociable
HR / Finance Manager
~ Job Description ~
Responsible to:
Management Accountant / Headteacher
Line Management
HR Officer, Finance Officers, Administration / Reception Staff
Budget Responsibilities:
Recruitment, Staff Training
37 hours per week (52 weeks pa)
Band J (Pt 38-41)
Job Purpose
Ensure expert guidance, delivery and support of high quality HR / payroll services for the Academy
within a framework of best practice, policy and law. Provide high level management support to the
Head Teacher and Management Accountant in the daily running of Finance and General Office support
Specific Responsibilities
Manage the preparation of job descriptions, person specification forms and advertisements.
Anticipate and advise the Head Teacher on potential vacancies including temporary
maternity leave vacancies.
Liaise with the Head Teacher and Management Accountant regarding the recruitment of new
positions to the school.
Oversee the planning and organisation of the interview cycle including shortlisting and
Ensure schools compliance with equal opportunities.
Oversee the administration process of recruitment to ensure that all aspects are completed
within the required timescale including CRB checks.
Oversee the induction process for new staff and ensure that line managers set clear probation
period objectives.
Act as budget holder for recruitment costs.
Oversee the preparation of staff contracts for all new employees.
Keep up to date the employee handbook which forms part of the terms and conditions of
employee contracts.
Liaise with the Head Teacher & Management Accountant regarding proposed changes to
employee contracts ensuring changes are authorised appropriately.
CPD and Performance Management
Manage the delivery of the schools Performance Management Process and assist the
Management Accountant in reviewing its development.
Provide support and training to all line managers involved in performance management.
Co-ordinate staff training needs following performance management interviews.
Ensure that CPD records for all staff are kept up to date.
Act as the budget holder for staff training.
Maintain a central record of all performance management reviews.
Advise senior staff on teaching staff who are eligible for threshold assessments.
Ensure that staff on probation have objectives reviewed at least once during their
probationary period, and that there is a final review at the end of the probation period.
Ensure that exit interviews are held with all employees leaving the school.
Update whole school policies in line with local and national statutory guidance. Ensure the
pay policy, recruitment policies and absence policies are reviewed annually for approval by
the Governing Body.
Provide training and advice for senior leaders and line mangers in policy implementation as
Liaise with the Local Authority/ employment law consultants to ensure correct policies are
Payroll / Pensions
Liaise with the Local Authority in the preparation of the monthly payroll ensuring all
information is recorded correctly. For in-house payroll, prepare the initial payroll run to be
reviewed by the Management Accountant ensuring that all payroll information such as
starters / leavers, pay increments, staff absences, overtime and maternity leave are recorded
correctly. Manage all salary payments to employees, HMRC and the pensions authorities.
Ensure that staff are fully informed of any changes to national pension policy.
Prepare all pension return information and liaise with external auditors in completing the
teacher’s pension audit.
Manage any other administration processes as required by the pension authority including all
AVC schemes.
Attend link meetings with the Local Authority on payroll / pension issues relating to HR.
Act as the lead contact for employee benefit schemes i.e. salary sacrifice and health care
Liaise with the South Yorkshire Pension Scheme and Teacher Pension Scheme when
Provide the first point of contact for employees relating to payroll and pension queries.
Provide support to the Management Accountant in relation to any communications and
filings with HMRC.
Assist the Management Accountant in the preparation of financial returns as relating to
payroll information.
Staff absences / Annual leave
Oversee the proper recording of staff absences ensuring that all supporting documentation is
Oversee the administration of annual leave for support staff and provision of regular records
to line managers of their team’s allowance.
Provide advice to staff requiring special leave.
School General Office
Oversee the management of the schools General Office.
Organise staff and delegate duties appropriately. Manage any absences within the
department to ensure that there are sufficient staff present at all times.
Authorise any expenditure incurred in the running of the General Office.
Day to day management of the finance office including line management responsibilities for
the team of finance officers and ensuring that duties are delegated appropriately and any
absences are managed.
Management of schools purchasing from review of Purchase Orders to payment of invoices
ensuring that financial procedures are correctly followed.
Ensure that the Schools Tucasi website is kept up to date with changes to school trips,
uniform sales etc. Oversee finance officers in recording all income and relevant expenditure
in Tucasi.
Advise teaching staff on the charging for parent contributions for school trips.
Provide support to the Management Accountant in monthly cash flow and other financial
Provide support to the Management Accountant on any external audit or Responsible Officer
Be an active member of the Senior Support Group.
Review the workforce census as prepared by the HR Officer.
With the Management Accountant ensure that the school has up to date insurance relating to
employment issues.
Take the leadership responsibility for all support staff during school holiday periods.
Undertake any other duties as assigned by the Management Accountant or Head Teacher
commensurate with the post.
HR / Finance Manager
~ Person Specification ~
Qualifications /
CIPD Diploma or equivalent
Degree or equivalent
At least 2-3 years working in a HR / Finance
Manager role.
Knowledge and Experience
Experience at recruitment interviewing and
At least 2-3 years of leading and managing people. Previous work experience in school / public
sector organisation.
Experience of dealing with difficult and sensitive
situations in a diplomatic and professional
Working knowledge of national teacher’s
Excellent numeracy skills.
Proficient in knowledge of MS Office
applications, e-mail and the internet.
Working knowledge of the Teacher’s pension
scheme and Local government pension
Familiarity with payroll software and
previous involvement in payroll preparation.
Experience in the development and
implementation of employment policies and
General Attributes
Able to work autonomously and flexibly.
Influencing, persuading, coaching and negotiating
Excellent interpersonal, written and verbal
communication skills.
Excellent planning and organisation skills to meet
Excellent attention to detail.
Well presented and business-like.
Message from the Headteacher
Wales High School is a happy, popular and highly successful school which provides an
excellent education for over 1,500 children and young people and I am immensely proud
to be the Headteacher of this vibrant learning community.
Our aim is for all of our students to achieve their potential and to prepare them to thrive
in a rapidly changing world. Pupils are valued as individuals and we are passionately
committed to their achievement, personal growth and excellence in everything we do.
We have a hugely talented and committed staff team, with a range of well qualified and
dedicated professionals to make sure that our curriculum, guidance, care and support
meets the different needs of every young person, and we pride ourselves on having
high expectations which ensures that our students are well organised, caring and
supportive of each other and also personally ambitious.
Our strong tradition of success is built on a firm foundation of pastoral care, and we
ensure a climate for learning which is well ordered, safe, calm, and focused on
achievement and success.
We are particularly proud of the care and guidance we provide for all of our pupils, from
the most academically gifted who win places at Oxbridge to those who have significant
additional needs.
All of our pupils are expected and encouraged to become independent learners and to
develop their leadership skills, so they can fully participate in our rich extra-curricular
programme. Teachers and students work in a collaborative and orderly atmosphere of
mutual respect and trust. This gives the students a sense of belonging and a pride in
our school and in themselves. Above all, we are committed to working together as a
We believe that by working together we can ensure opportunity and success for
everyone. Every young person has unlimited potential, and together we can make sure
that this potential is fulfilled and help them fully realise their potential.
We pride ourselves on very close, open and positive relationships with parents and
carers and expect them to be fully involved in supporting the learning of their son or
We are very active in our local and wider community, and as a Specialist Academy for
Business and Enterprise and Applied Learning, we provide many first class specialist
facilities for students at our School and also at the Wales Vocational Academy.
I have pleasure in inviting you to visit the school to judge for yourself what makes this
such a special community in which to learn.
Mr. G. Di'Iasio
~ November 2012 ~
“Relationships between students, and between staff and students, are very strong.
Students are courteous, well mannered and respectful.”
“Teachers engage and motivate the students through good quality questioning and a
strong focus on safety.”
“There is a tremendous climate for learning and this enables the students to have great
“Students have a good understanding of how to keep themselves safe both in the ‘real
world’ and when online. Parents were overwhelmingly positive in terms of the school
being safe.”
“The sixth form are very good ambassadors for the school.”
“The students’ spiritual, moral, social and cultural development is strong.”
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