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http://www.ontheradio.net/cities/dekalb_il.aspx
Dear Classmates,
I need your HELP! I have taken on the task of organizing our FIRST class reunion, however, before I
will fully commit to this task and before any contracts will be signed I need to collect from each of
you a $25 deposit non-refundable. We need at min. 100 checks by no later than December 15th or
the plans for the reunion will stop.
Why is the deposit non-refundable? Because this money will be used as deposit money for the
location, DJ, Photographer, and misc. supplies as explained below. Some locations now want as
much as $1500 a year in advance. If in the event the reunion had to be cancelled due to a low
interest, much and in some cases all of the deposit money will be lost. It seems a reasonable
request on my part to ask each of you to risk your deposit (which will be deducted from the ticket
prices when they are determined), rather than ask me to risk $2500 of my money to plan our
reunion.
For those of you who have never organized a large event you may ask why does a reunion cost so
much. The first thing to consider is that there are basic costs that we spread out over the number of
tickets we sell. Depending on the number of tickets we sell, that cost either goes down or up. That
cost includes things like: Min. 2 first class mailings (postage), paper costs for invitations, envelopes,
labels, reminder post cards, maps, printing etc. Reunion software to manage various databases.
Local and national advertising including Internet expenses, and setting up websites to locate
classmates. Searches for classmates, long distance phone calls and paid search engines. Cost of
name tags, putting together class directories, and memory books. Centerpieces, decorations, bank
expenses, set up cost and clean up costs of the reunion. What you do not pay for is the hundreds of
hours that your reunion committee puts into the planning and organizing your reunion. Professional
Reunion Organizers charge a flat fee of $30-$40 to provide all of the above, and they do not invest
the time to locate missing classmates, they will only send out one mailing to the last known
address, no phone calls are made. We are going to try to keep the costs for us all down as much as
possible, we are anticipating they be approximately $35 per person, and possibly cheaper by the
couple.
Please help support the planning of our reunion by mailing in your check today for $25 so that our
plans can continue. Please send your checks to:
Tina Fleenor
417 E. Jackson St.
Belvidere, IL 61008
Please do not hesitate to call me if you have any questions, concerns, or for any other reason. You
can reach me at 815/378-3196, email to tina@vetoenterprises.com , and don’t forget to keep up on
the newest updates at www.vetoenterprises.com/ClassReunion.htm
We are looking forward to seeing everyone soon!
Burlington Central Class of ’92 Reunion Committee
Classmates sought
The Burlington Central High School Class of 1992 will be having its 15 year reunion in the Spring of 2007. The
reunion committee has set up a website for more information:
http://www.vetoenterprises.com/ClassReunion.htm
Classmates are encouraged to contact Tina (Veto) Fleenor in order to receive updates & an invitation. Family
and friends who know the whereabouts of anyone also please contact me as soon as possible. Email to
tina@vetoenterprises.com or call 815/378-3196.
Midweek 895-3100
Town Crier n/c
readit@midweeknews.com
Hampshire Journal
Briefs n/c
mrakoczy@weeklyjournals.com
St Charles Republican, Batavia, Genea,
Winfield, W Chicago, Farmside, request
which papers to post in
representing a business or organization,
please call 630-513-5050
no charge Martha
mquetsch@libertysuburban.com
Daily Herald – neighbor section
Ardelle Chrastka at her e-mail
address, which is
achrastka@dailyherald.com. Or,
you can fax her the info to
847-427-1301. Ardelle's phone
number is 847-427-4494.
Kane County Chronicle
1000 Randall Road
Geneva, IL 60134
Kay
Phone: (630) 232-9222
Fax: (630) 232-4976
www.kcchronicle.com
knolan@kcchronicle.com
reunion column 1-2x/week n/c
info@elburnherald.com sent email
8/17/06
Subject: Re: Question on annoucements
From: "Ryan Wells"
<info@elburnherald.com>
Date: Thu, August 17, 2006 10:59 am
To:
tina@vetoenterprises.com
no cost, send it either via email to this
address, fax to (630) 365-2251 or regular
mail to 123 N. Main St., Elburn, IL
60119.
Ryan Wells Editor Elburn Herald
Things to do part #1
FIND MISSING CLASSMATES
Internet search
Call family members
Call friends
Call neighbors
Call employers
Phone book search
Real estate records
Social security death index
Marriage/divorce records
Check previous "ways to find form"
CALL FOUND CLASSMATES
Ask if they received the information
Tell them the fun things we have planned
Ask if they plan to attend
Ask if there is someone they would especially like to see again
Ask if they need the forms again
Confirm address, phone number, email address, etc.
Take memory book information if they do not intend to return the form
Ask for future contact information & who will know where the are in the future
Ask if they know where to find the missing classmates & read list
Ask if they have any questions
Suggest they bring memorabilia clearly marked with their name
Suggest they bring photos & a list those in the photos
Tell them how much we are looking forward to seeing them again
Ask the reason they are not attending: budget (suggest they come to the
Dutch treat breakfast), distance, lack of interest, activities that are planned,
scheduling conflict, etc. (tell them the information is to assist the committee
with planning future reunions)
MEMORY BOOK
Prepare memory book questionnaire - mail with registration forms
Send information for typesetting
Proof read
Purchase supplies
Prepare advertising pages
Prepare cover page
In memoriam for deceased classmates
Time-line of events since graduation or first grade
thank you page for advertisers
thank you page for donors of door prizes/goodie bag items
Committee thank you
Class will
Class prophesy
Photo collage
Print
Assemble
Label and put in goodie bag
From: SHIRLEY (BROWN) WILCOXON
To: SHIRLEY (BROWN) WILCOXON
(2) THINGS TO DO LIST (in reply to 1)
Nov 16 2002 9:57:48PM
Things to do #2
ADVERTISING
Prepare information brochure including class demographics
Solicit camera ready advertising
Prepare thank you certificate
Deliver or mail thank you certificate
Give the advertiser a copy of memory book and/or their ad
MEMORABILIA
Collect memorabilia
Label ownership
Get display boards
Collect/purchase display materials, ea. Tape, tacks, pins, paper, table cover, etc.
Letter sweater, pep club uniform, prom dress, saddle shoes, penny loafers, dried corsages, sophomore
beanie, graduation tassle, photos, trophies, autograph books, slam books, play programs, scrapbooks,
Eagle Eye newspapers, diploma, report cards, napkins/swizzle sticks from senior dinner, magazines,
transister radios, pompoms, baton, megaphone, etc. etc.
YEAR BOOKS
Copy pages for display (all pages 1962, clubs, sports, etc. 1960 and 1961)
Copy senior pictures 3x
Copy reduced-size senior pictures 2x
Copy 1960 and 1961 pictures for those not in 1962 3x
Copy 1960 and 1961 pictures for those not in 1962 reduced- size 2x
Copy senior pictures 2x (1960 and 1961)
NAME TAGS
Select Friday and Saturday evening tags
Purchase materials including glue sticks, blank tags & bold pens for Saturday morning breakfast
Setup mail merge for names and cities (where living now)
Print tags using greeting card/publishing software
Scan or Glue on pictures
Assemble nametags
Put Friday tags in bowl for random drawing & mixer
Put Saturday tags in goodie bag along with meal tickets etc.
MUSIC/ENTERTAINMENT
Purchase or borrow cds (1950s & 1960s music primarily)
Check with school or bring sound system (don't forget extension cords)
Setup and maintain throughout the evening
Live performances?
Karaoke? Talent show?
From: SHIRLEY (BROWN) WILCOXON
To: SHIRLEY (BROWN) WILCOXON
(3) THINGS TO DO LIST (in reply to 2)
Nov 16 2002 9:58:52PM
Things to do Part #3
PROGRAM
Emcee
Welcome
Announcements
In memoriam
Committee thank you
Invite reminiscing
Keep it short and simple
DOOR PRIZES AND GOODIE BAG ITEMS
Prepare information brochure for solicitation purposes
Solicit items (100 goodie bags)
Prepare and send thank you
Make thank you signs for goodie bag table
Make thank you signs for door prize table
Thank you in memory book
Drawing tickets made with greeting card/publishing software
Poster to display winners (also tape or tacks, etc)
The more the better
FRIDAY FOOD
Finalize menu (hot dogs, chili, chips, soda, water, tea, vegies, condiments, dessert)
ice, table cloths, napkins, plasticware, plates, cups, coolers,
Crockpots, thermos, serving utensils, ice containers
Shopping
SOUVENIRS
Pick up
Prepare labels
Unpack boxes,
Label
Repack boxes
Put in goodie bags
PUBLICITY
Prepare publicity and missing classmates list
Contact The Beacon, Rocky Mountain News, Denver Post, Westword, etc.
Radio stations
Television stations
Adams County District #14
Adams City High School
REGISTRATION
Prepare lists
Several Excel spreadsheets (paid, due, etc.)
Nametags
Goodie bags
Memory book
Meal tickets
Souvenirs
Set up table
System for late registrations and pay-at-the-door
Supplies (pens, paper, extra name tags, tape, envelopes, etc.)
From: SHIRLEY (BROWN) WILCOXON
To: SHIRLEY (BROWN) WILCOXON
(4) THINGS TO DO LIST (in reply to 3)
Things to do Part #4
WHAT DO WE DO ABOUT?
Those who didn't pay fixed costs
Those who didn't pay late registration fee
Those who cancel after cutoff date and hardship cases
Gatecrashers
Those who claim to have registered and/or paid but didn't
CAR SHOW
Invite participation for June 28th and August 24th
Coordinate displayers
Thank you in memory book
Invite displayers for dinner on June 28th
Make window cards
DECORATIONS FRIDAY
Pompoms
45 records
year book photos
Eagle Eye newspapers
Memorabilia
Supplies
VIDEO
Audio-visual equipment
Denver video
Previous reunion videos
PHOTOGRAPHY
Professional photographer?
Disposable cameras?
Digital photos and video at registration table?
SETUP AND CLEANUP FRIDAY
tables and chairs
food tables
registration table
memorabilia tables & displays
Nov 16 2002 10:00:02PM
In Memoriam table
Music
Door prizes and goodie bags
Trash containers
Mop and spill supplies
BOOKEEPING
NOTEBOOK
TEACHERS, PRINCIPAL, STAFF
Identify location of teachers
Prepare invitation and mail
Phone
TABLE DECORATIONS SATURDAY
Mirror square, candles, gladiolas
REUNION REPORT CARD
Distribute for feedback - ask they leave completed forms on tables when they leave
REUNION COMMITTEE
Invision
Research
Plan
Delegate
Execute (as in carry out/do the job- not as in capital punishment) :)
Relax
Enjoy
Celebrate
From: DENNIS BISHOP
To: ALL
(5) THINGS TO DO LIST
Nov 17 2002 4:55:45AM
Take the items above and slot them to the following and you will have a pretty formable project plan for
your reunion. Oh yes, it is a project and don't think otherwise. -dbHere is a planning model of tasks that in some order need to be addressed:
FORM A COMMITTEE - You will need to form a committee if you are expecting more than 100
people.[share the work, if U CAN].
SELECT A CHAIRPERSON
FAMILY REUNION BINDER - To take minutes of the meetings, track tasks and review assignments.
DECIDE ON THE FOUR W'S-
WHO - All or part of the family tree
WHAT - Type of events
WHERE -Location
WHEN - Dates for the reunion
SET UP A WEBSITE
CREATE A DATABASE - To maintain a list of names, addresses, phone numbers and e-mail addresses.
MAIL OUT SURVEY - To gather opinions and ideas from family members. This is also a good opportunity
to advise them about the web site.
SET UP SUB-COMMITTEE'S - Tasks that can be divided by the sub-committee's are:
Communication - addressing mail and website responses
Memorabilia - collect and arrange for memorabillia to be displayed at the reunion.
Historical Information - this can be a family tree-geneolgy or historical write up that can be distributed
to quests.
Entertainment - To plan entertainment for children and adults
Food - Plan menu , research restaurants, banquet facilities and picnic locations.
Equipment - Tables, chairs, grills, clean up and other items required.
Welcome Table - Name tags, distribute Schedule of Events pamphlets, and other materials to be
distributed to guests.
Decorating -Responsible for purchasing decorations and decorating.
Site Committee - To arrange reunion site and check site to ensure it meets your needs.
Awards Committee - Organize awards, certificates, and prizes.
Photography - Arranging for a reunion photographer or photographers will ensure you get all those
important photographs taken. You can share these with persons who couldn't attend on your Reunion
website.
CREATE A BUDGET
BOOK YOUR LOCATION
LOCATE LODGING AND CHECK AVAILABILITY FOR YOUR SCHEDULED REUNION
CREATE AND MAIL INVITATIONS (give families lots of notice to plan)
DEVELOP SCHEDULE OF EVENTS FOR REUNION
SEND OUT REMINDERS (one month prior to Reunion)
DEVELOP EVALUATION FORM ( to assist you in preparing for next reunion)