Procedures Manual
For
Elementary School
Staff
2015-2016
The Sneaker Exchange Contacts
Education Foundation Sneaker Exchange Staff:
Cynthia Falardeau Phone: 564-0034
Fax: 564-0761
Cell: 564-1218
Email: director@edfoundationirc.org
Mary Miner
Phone: 564-0034
Fax: 564-0761
Email: mary@edfoundationirc.org
Payless Shoe Source Store Information
Store Location:
Payless ShoeSource
5960 20th Street
Vero Beach, Florida 32966
Phone:564-7218
School Check List
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Complete a Roster for your trip
Arrange Transportation for your Visit
Obtain a Permission Slip for each participating child
Each student must have a nametag
Arrive at Payless at 10:00 a.m. for
your visit
Transportation
All children must be transported to Payless by school approved transportation. The Sneaker
Exchange does not have a contract with the Transportation Department, therefore, the school
is responsible for scheduling with the Transportation Department and paying associated costs.
Roster
The School must provide a complete roster for each trip. We must have the name, grade and
referring teacher name of every child that participates in the program. Many of the agencies
and foundations who grant money to the Sneaker Exchange require this information.
Permission Slips/Photo Releases
Every child participating in an Exchange must have a permission slip signed by his/her parent or
guardian. A copy of each permission slip must be attached to the roster and given to the lead
Sneaker Exchange Volunteer at the store at the beginning of each visit.
Nametags
New volunteers staff the Sneaker Exchange every week. The use of nametags by the students
and school staff allows the volunteers to know whom they need to help (as opposed to other
Payless customers). It is much easier to assist young children if we are able to address them by
their first name. Also, for those students who were approved for photos, it is recommended
that they be identified with a colored dot on their nametag.
What to do if……?
We need to change the date of our trip!
If you need to change your exchange date, or cancel it altogether, please call Cynthia Falardeau
at the Education Foundation Office 564-0034. Please DO NOT try to reschedule with the
store or switch dates with another school. Each visit is facilitated by a number of individuals,
and Cynthia is the central contact person for each visit. She will be happy to work with you in
rescheduling your visit to a more convenient time for you.
A Permission Slip cannot be obtained?
The child may not attend a Sneaker Exchange or receive a pair of shoes without a completed
permission slip.
A child has a permission slip but can’t make the trip to the store?
You may trace their foot on paper and we will make every effort to provide a well-fitting pair
of sneakers. Please be sure to add the child’s name, gender, grade and referring teacher to
your roster for our accounting purposes.
PLEASE REMEMBER!!!!!
√ Bring your Roster and Permission Slips to your Exchange!
√ Every child attending must have a nametag!
√ All Exchanges begin at 10:00 a.m.
Sneaker Exchange Guidelines for Trips
 The Sneaker Exchange does not discriminate on the basis of race, creed,
religion or national origin.
 The Sneaker Exchange shall provide sneakers to any child in need as
identified by the school staff.
 If the School Staff deems a student or family has a continuing need for
footwear throughout the year, a child shall not be limited to only one trip
per year.
 A Permission Slip signed by the child’s parent or guardian is required for a
child to participate in a Sneaker Exchange. This permission slip also includes
a release for photographs which may be accepted or declined by the
student’s parents.
 The School shall provide a roster of students participating in each trip
including their name, grade, and whether or not they may be photographed.
 School Staff must supervise students in the parking lot between the bus and
Payless Shoe Store.
 School Staff MUST accompany students to the bathroom as needed at
Payless.
 The Sneaker Exchange staff shall provide a schedule of trips for the School
Year to each school for approval.
 The School shall provide a minimum of one staff member for each ten
children to supervise the children at all times.
 The Sneaker Exchange shall provide an appropriate number of volunteers to
help fitting the children at Payless.
 The Students may select any pair of sneakers as long as they are
appropriate for school use and fit properly.
 Students and volunteers must wear nametags so everyone is easily
identified.
Sneaker Exchange
Permission Slip
The Sneaker Exchange Program is funded and administered by the Education Foundation of
Indian River County. The program provides sneakers for children in need. School personnel use
the free and reduced lunch report as a guide to identifying children who are eligible to
participate.
A group of students from our school will travel to Payless Shoe Source by bus at 10:00 a.m. and
will return to school with a new pair of sneakers about 11:00. Students will not have to turn in an
old pair of shoes to get new sneakers.
If you would like to give your child the opportunity to participate in the Sneaker Exchange
Program, kindly complete this permission slip and return it to the homeroom teacher.
Please return by _____________________________
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_________________________________ , grade _____, has my permission to go to Payless
Childs Name
ShoeSource for Sneaker Exchange Day.
_________________________________
Parent/Guardian
__________________
Date
Only school district employees are allowed to participate and chaperone the Sneaker Exchange activity, parents are not
allowed to attend this event with their children.
Photo Release
(Optional)
I also give the Education Foundation of Indian River County, Inc. permission to use my child’s
photographic image and name in, but not limited to, press releases, promotional brochures,
magazines and newspapers.
________________________________
Parent/Guardian
___________________
Date
The Mission of the Sneaker Exchange is to promote improved self esteem in children by providing comfortable, appropriate
school shoes to every child in need in Indian River County.
Permiso
Para Excursión de Clase
Su hijo/a ha sido seleccionado para participar en el Programa Sneaker Exchange por su
maestra________________________________.
El Programa Sneaker Exchange proveé zapatos de escuela para niños con necesidad. Un grupo de
estudiantes de nuestra escuela viajará por autobus a Payless Shoe Source a las 10:00 a.m. y
regreserá a la escuela con su nuevo par de zapatos a las 11:00. (El/ella no tendrá que entregar sus
zapatos viejos para obtener nuevos.
Por favor de entregar este permiso antes de_____________________________ a la maestra de
“homeroom”.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
_________________________________ , edad _____, tiene mi permiso para ir a Payless
Nombre del niño/a
Shoe Source durante el día del Programa Sneaker Exchange
_________________________________
__________________
Padre/Guardián
Fecha
Permiso para fotografía
(Opcional)
En adición, doy permiso al Education Foundation of Indian River County, Inc. para usar la imagen
fotográfica y nombre de my hijo/a en, pero no limitado a, anuncios de prensa, material de promoción
y periódicos.
________________________________
Padre/Guardián
___________________
Fecha
La misión del Programa Sneaker Exchange es fomentar el autoestima de ninos proveyendo zapatos de escuela, cómodos y
apropiados a todo niño en necesidad en Indian River County.
2015-2016 School Year
FIELD TRIP ROSTER
SCHOOL__________________
STUDENT’S NAME
GRADE
TRIP DATE__________________
PHOTO
TEACHER
(YES/NO)
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10. _________________________________
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