Technology Policy and Planning Commmittee
Los Angeles Community College District
City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West
JOINT: Technology Policy and Planning Committee (TPPC) and District Technology Meeting (DTC)
Meeting Minutes
Location: District
Thursday, May 19, 2011
Attendees
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Wendy Bass, co-chairperson
Adriana Barrera, co-chairperson
Mark Henderson – co-chairperson
Jorge Mata
Alan Khu
Paul McKenna
Linda Delzeit
David Beaulieu
Subodh Kumar
Pierce College
District Office
DTC
District Office
East L.A. College
ITV
Trade
District AS
CFM Group
Notes
1.
Convene regular
meeting
2.
Adobe Presentation
Action-Item
Wendy Bass , Mark Henderson, and Adriana Barrera,
Chairpersons, started the meeting at
2:00 p.m.
Adobe Presentation – each College paying several hundred
Jorge will continue to meet
thousand dollars for Adobe products. They are here to discuss with Adobe and work on a
and enterprise licensing agreement. Similar to MS, would also district contract
include upgrades. Adobe creative suite. Adobe connect not
part of offer, but we can negotiate (can get a free trial of Adobe
connect on website – good for two weeks)
Creative Suite 5.5
Content authoring across devices
Cutting edge video production and workflows
Robust support for latest web technology
standards likes Flash, CSS5 and HTML 5
Acrobat X for presenting work in rich PDF
portfolios
Pricing would be set by total FTE’s of institution.
Would include all computers including all labs and
professors would be able to use at home. Adobe
committing to upgrades every year
Will be a similar contract to MS, $55 for baseline
program and captivate
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Technology Policy and Planning Commmittee
Los Angeles Community College District
City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West
This is a subscription - will be a fixed rate – lock
price for three years and then smaller increase
Adobe would use same numbers we report to MS
so don’t have to
Indiana University – used Master Collection
Typically start with Design Premium and then can
allow certain departments to upgrade to Master
Collection
Adobe Connect – hosted in cloud or at District (not part of
suite)
$20,000-$60,000 per year……….. (Enterprise license agreement
– cheaper because we do not own)
Right now……one lab $400 per 40 machines and then need a
maintenance contract to keep it current.
STANDING TASK FORCE/CIO REPORT
3. Tech Master Plan
Still having some difficulty recruiting members for an
update:
implementation task force.
4.
Measure J Update
Decided to have members commit to one in-person meeting
a month and then weekly ccc confer meetings.
Measure J has allowed us to talk collectively about standards
Have created a Technology Dashboard –
Student email RFP posted on Monday, 5/16/11
RFP for identity Management Solution – Single ID and password
for everyone
Student Authentication – four-digit password - need to create
complex passwords. ID solution to give students a web page
where they put in info and can authenticate
Questions that need to be addressed: archiving email from
home – should be able to archive and access from home
5.
SIS
SIS project in final stages in selection – first visitation tomorrow
to Orange Coast College. Physical access security – first round
of reference checks done and now on second round.
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Wendy, Dr. Barrera and
Subodh will meet to create a
timeline for meetings.
Technology Policy and Planning Commmittee
Los Angeles Community College District
City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West
6.
DTC Update
Mark Henderson shared DTC
Recommendations for Future Software Compliance
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Establish strict software purchasing policies:
o IT department responsible for holding onto
all software licenses and media.
o Software registered to IT department
(software@<college>.edu).
Restrict the ability for end users to install software:
o Remove all local administrator rights.
o All software must be installed by IT
department after review to ensure
compliance with terms of service.
Show a history / paper trail of taking license
compliance seriously:
o Randomly inspect a percentage of computers
each year at every college. Submit those
results to district to store.
o Each campus must run a software asset
management system (Altiris, SMS, etc).
o Perform an internal audit for other key
software manufactures (Microsoft, Apple, etc)
and remediate.
Educate users (faculty) to the issues with software
piracy / non software license compliance.
o Educate IT and Administration on Software
Licensee Compliance
o Host an information session at each campus
mediated by IT & Legal describing what
constitutes software piracy and the
consequences.
o Describe terms of service for popular
products (Adobe, Microsoft, apple, etc).
(Commercial vs. Freeware vs. Shareware vs.
Open Source vs. Public Domain)
OLD BUSINESS
Online Adds for DE Courses
DE Coordinators will find out
Programming not difficult but having difficulty capturing what is how their courses are coded
an online course. Sometime this month they will have a demo at their individual colleges
and Jorge will call in volunteers to check it out
Need to have disclaimer because district may not
know if an online class exists if coded differently
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Searchable Database This is for DE courses so students can search for an open DE
course without going to each individual college. Jorge Mata
has assigned this project to Quiang Dang who is spearheading
the creation of the searchable database.
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Jorge will continue to monitor
and share progress
Technology Policy and Planning Commmittee
Los Angeles Community College District
City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West
Are looking at have the students home school DE courses
appear first and then if any of those courses are full, would
search for another school within the district with openings.
Jorge has the same team working on this solution because it is
linked to online add programming
NEW BUSINESS
Both DTC and TPPC members felt that the meeting was helpful
and we will schedule them two times a year. One Fall
semester and one Spring Semester
June Meeting will be 16
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