Technology Policy and Planning Commmittee Los Angeles Community College District City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West JOINT: Technology Policy and Planning Committee (TPPC) and District Technology Meeting (DTC) Meeting Minutes Location: District Thursday, May 19, 2011 Attendees 1. 2. 3. 4. 5. 6. 7. 8. 9. Wendy Bass, co-chairperson Adriana Barrera, co-chairperson Mark Henderson – co-chairperson Jorge Mata Alan Khu Paul McKenna Linda Delzeit David Beaulieu Subodh Kumar Pierce College District Office DTC District Office East L.A. College ITV Trade District AS CFM Group Notes 1. Convene regular meeting 2. Adobe Presentation Action-Item Wendy Bass , Mark Henderson, and Adriana Barrera, Chairpersons, started the meeting at 2:00 p.m. Adobe Presentation – each College paying several hundred Jorge will continue to meet thousand dollars for Adobe products. They are here to discuss with Adobe and work on a and enterprise licensing agreement. Similar to MS, would also district contract include upgrades. Adobe creative suite. Adobe connect not part of offer, but we can negotiate (can get a free trial of Adobe connect on website – good for two weeks) Creative Suite 5.5 Content authoring across devices Cutting edge video production and workflows Robust support for latest web technology standards likes Flash, CSS5 and HTML 5 Acrobat X for presenting work in rich PDF portfolios Pricing would be set by total FTE’s of institution. Would include all computers including all labs and professors would be able to use at home. Adobe committing to upgrades every year Will be a similar contract to MS, $55 for baseline program and captivate 1 Technology Policy and Planning Commmittee Los Angeles Community College District City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West This is a subscription - will be a fixed rate – lock price for three years and then smaller increase Adobe would use same numbers we report to MS so don’t have to Indiana University – used Master Collection Typically start with Design Premium and then can allow certain departments to upgrade to Master Collection Adobe Connect – hosted in cloud or at District (not part of suite) $20,000-$60,000 per year……….. (Enterprise license agreement – cheaper because we do not own) Right now……one lab $400 per 40 machines and then need a maintenance contract to keep it current. STANDING TASK FORCE/CIO REPORT 3. Tech Master Plan Still having some difficulty recruiting members for an update: implementation task force. 4. Measure J Update Decided to have members commit to one in-person meeting a month and then weekly ccc confer meetings. Measure J has allowed us to talk collectively about standards Have created a Technology Dashboard – Student email RFP posted on Monday, 5/16/11 RFP for identity Management Solution – Single ID and password for everyone Student Authentication – four-digit password - need to create complex passwords. ID solution to give students a web page where they put in info and can authenticate Questions that need to be addressed: archiving email from home – should be able to archive and access from home 5. SIS SIS project in final stages in selection – first visitation tomorrow to Orange Coast College. Physical access security – first round of reference checks done and now on second round. 2 Wendy, Dr. Barrera and Subodh will meet to create a timeline for meetings. Technology Policy and Planning Commmittee Los Angeles Community College District City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West 6. DTC Update Mark Henderson shared DTC Recommendations for Future Software Compliance 1. 2. 3. 4. Establish strict software purchasing policies: o IT department responsible for holding onto all software licenses and media. o Software registered to IT department (software@<college>.edu). Restrict the ability for end users to install software: o Remove all local administrator rights. o All software must be installed by IT department after review to ensure compliance with terms of service. Show a history / paper trail of taking license compliance seriously: o Randomly inspect a percentage of computers each year at every college. Submit those results to district to store. o Each campus must run a software asset management system (Altiris, SMS, etc). o Perform an internal audit for other key software manufactures (Microsoft, Apple, etc) and remediate. Educate users (faculty) to the issues with software piracy / non software license compliance. o Educate IT and Administration on Software Licensee Compliance o Host an information session at each campus mediated by IT & Legal describing what constitutes software piracy and the consequences. o Describe terms of service for popular products (Adobe, Microsoft, apple, etc). (Commercial vs. Freeware vs. Shareware vs. Open Source vs. Public Domain) OLD BUSINESS Online Adds for DE Courses DE Coordinators will find out Programming not difficult but having difficulty capturing what is how their courses are coded an online course. Sometime this month they will have a demo at their individual colleges and Jorge will call in volunteers to check it out Need to have disclaimer because district may not know if an online class exists if coded differently 7. Searchable Database This is for DE courses so students can search for an open DE course without going to each individual college. Jorge Mata has assigned this project to Quiang Dang who is spearheading the creation of the searchable database. 3 Jorge will continue to monitor and share progress Technology Policy and Planning Commmittee Los Angeles Community College District City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West Are looking at have the students home school DE courses appear first and then if any of those courses are full, would search for another school within the district with openings. Jorge has the same team working on this solution because it is linked to online add programming NEW BUSINESS Both DTC and TPPC members felt that the meeting was helpful and we will schedule them two times a year. One Fall semester and one Spring Semester June Meeting will be 16 4