ISSN 1175-396X
6A
CUSTOMS FACT SHEET
» IMPORTANT INFORMATION
COMPLETING AN ELECTRONIC
EXPORT ENTRY
Except for certain postal items, all goods to be exported from New Zealand must be
electronically cleared with Customs prior to export, or they will not be loaded for export.
Refer Fact Sheet 6 — Export Clearance Requirements.
ARE YOU USING THE CUSTOMS
ONLINE DECLARATIONS WEBSITE
TO LODGE ENTRIES?
The export entry provided on the
Customs Online Declarations website
is as close as possible to the fields set
out in this fact sheet. However, this fact
sheet relates to both website users and
EDI software users. The titles of the
fields and the order in which they appear
may differ slightly from the titles and
order shown on the website. In addition,
the website and some software brands
will automatically complete certain fields,
while other software brands require the
submitter to insert those particulars.
This fact sheet also refers to an ‘export
entry for drawback’ (drawback entry).
At the time of publishing, drawback
entries cannot be lodged via the website.
Exporters and agents wishing to make
a drawback entry will need to engage an
agent with EDI software to do so on
their behalf, until this facility is added to
the website.
Adjustments to an entry that has
already been accepted by the Customs
processing system cannot yet be
made via the website. If you become
aware that any details declared on the
entry have changed, you will need to
advise the Client Service section at the
Customs office that processed the entry
of the entry number and amended
details. Form NZCS 506 is to be
used for such amendments refer
www.customs.govt.nz.
The titles and the order they appear in
the fact sheet may differ from the titles
and order shown in your software.
ARE YOU USING EDI SOFTWARE OR
AN IN-HOUSE SYSTEM TO LODGE
ENTRIES?
HOW DO I COMPLETE AN
ELECTRONIC EXPORT ENTRY?
The required fields in this fact sheet
relate to version D98B of the UN/
EDIFACT CUSDEC data elements.
If your software package uses an earlier
version of the data elements, it will not
include fields for all of the required
particulars, and therefore cannot be
used to transmit in the required format.
Various software packages containing
the export and drawback entry format
exist. This fact sheet sets out the fields
the New Zealand Customs Service
requires in relation to the goods and
their transport. It does not include data
particulars required merely to identify
the transaction type, tag and separate
data segments, or enable and track
the electronic message interchange.
This schedule should be read in
conjunction with the New Zealand
Customs Service publication EDI
Message Implementation Guidelines for
Electronic Cargo Information which
sets out those data particulars. This
document is published on the Customs
website www.customs.govt.nz
Section 288(1)(e) of the Customs and
Excise Act 1996 allows Customs to
make rules prescribing the form and
manner in which goods for export must
be entered. All fields in the entry must
be completed unless otherwise stated.
The following Field Requirements
section sets out the details to be
provided in export entries.
For goods to be exported by air or sea
freight, a single entry can only cover
shipments for a single exporter to be
exported on a single voyage or flight.
A new entry must be made where more
than one exporter or vessel/flight is
involved.
For consignments to be exported
by a postal service, any number of
consignments to be exported by one
exporter on one date may be declared
on one entry. A new entry must be made
where more than one exporter or date
is involved.
Note:
The term ‘insert’ includes ‘cause to be
transmitted’.
Issue date March 2014
CUSTOMS FACT SHEET 6A
LEGACY EDI
FIELD REQUIREMENTS
SUMMARY INFORMATION
Trading partner code
Insert the client code issued by the
New Zealand Customs Service to the
company or business that is lodging
the entry.
Note:
The code consists of 8 digits plus a
check letter. This code is the client
code issued to your Customs broking
company or importing/exporting
company/business, not your individual
declarant code. A code for a new client
will be issued by Customs on application.
Client reference
Insert a unique identifier of no more
than 14 characters.
Note:
This is used as a means of identifying
an entry within the Customs processing
system. The unique identifier
should therefore be from your own
administrative system and be readily
retrievable.
Processing port
Insert the five digit Customs port code,
listed in Appendix A, where you want
the entry to be processed.
Entry class
Insert the code ‘830’ standing for
‘Export Entry’.
Entry type
Insert the code for the type of entry, ‘40’
for a standard export entry, ‘41’ for a
drawback entry.
Note:
A drawback entry is used to claim back
the duty on goods that were imported
and had duty paid, when those goods
are re-exported.
Completing an electronic export entry
Periodic export or drawback entries
summarise shipments exported over
an agreed period, and they may only be
lodged by clients approved by Customs.
Entry number
Leave this field blank — it is
automatically created by the Customs
system.
Payment method (drawback
entry only)
When making a drawback entry, insert
only the term ‘Cash’, ‘Deferred’ or
‘Broker Deferred’.
Notes:
i. If not a drawback entry, this field
should be left blank
ii. This field allows the exporter to
advise Customs of the method of
payment for the duty claimed for the
goods on the drawback entry.
iii. The term ‘Cash’ indicates that
payment is required by cheque.
iv. The term ‘Deferred’ is authorisation
to credit the amounts of duty to the
exporter’s deferred payment account.
It is only available when the exporter
shown in the ‘Exporter/Licensee’
field of the entry holds a
New Zealand Customs Service
deferred account.
v. The term ‘Broker Deferred’
is authorisation to credit the
amount of duty to the broker’s
deferred payment account and is
only available on the request of a
Customs broker who holds a broker
deferred account. It is not available
to an exporter who holds a deferred
account.
Exporter/licensee client code
Insert the client code issued by the
New Zealand Customs Service to
the New Zealand person or company
exporting the goods (not being the
carrier, freight forwarder or exporter’s
agent).
Note:
A code for a new exporter/licensee will
be issued by Customs on application.
The application for client code Form
NZCS 224 can be obtained from the
Customs website at www.customs.govt.nz
An existing code for an exporter/
licensee should be obtained from the
exporter/licensee. Customs will not
normally disclose to another party the
code issued to an exporter/licensee
without that exporter/licensee’s
authorisation.
Broker/agent code
This field is only used when a Customs
broker or other agent is making an entry
on behalf of the exporter/licensee.
Insert the broker code issued by the
New Zealand Customs Service.
Customs controlled area and code
This field is used only when the goods
are intended to be removed for export
from a Customs controlled area licensed
under the provisions of paragraph (b) of
Section 10 of the Customs and Excise
Act 1996. Insert the code issued by the
New Zealand Customs Service for the
Customs controlled area from which the
goods are removed for export.
Note:
The code is available from the licensee
of the Customs controlled area.
vi. If the field is left blank, the Customs
system will default the content to
‘Cash’.
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CUSTOMS FACT SHEET 6A
Declarants code
Insert the declarant code for the person
who is to transmit the electronic
message to a Customs computerised
entry processing system. This person
is declaring that the entry is correct.
A declarant code is issued by Customs
on approval of an application for
registration as a user of a Customs
entry processing system. The application
for registration can be obtained from
the Customs Service website at
www.customs.govt.nz
Country of destination
Insert the two character country code,
set out in the United Nations Economic
Commission for Europe (UNECE)
Trade Facilitation Code Lists, for the
country to which the exporter will finally
deliver the goods on the entry.
Notes:
i. The codes can be accessed from the
UNECE website www.unece.org.nz
ii. The final destination does not
change even if goods pass through
any other country on their journey
to the final destination (whether
transhipped in that other country or
not). For example, if goods are to
be transhipped in the USA en route
to the UK, the code for the UK
would be stated as the country of
destination.
iii. Only one country of destination can
be shown on an entry. A separate
entry must be made for each country
of destination.
Deposit (refund)
This is only used where the goods
declared on the export or drawback
entry:
a. were earlier imported and accounted
for on a temporary import or sight
entry, and
b. a deposit is held by the Customs
Service as security over the goods so
imported, and
Completing an electronic export entry
c. the export or drawback entry
completes the temporary or sight
entry.
Insert in this field the amount of the
deposit held by Customs, in dollars and
cents.
Process indicator — sold/
consignment
Where the goods are subject to sale,
but the terms of the sale are unknown
or unconfirmed at the time of export,
insert in this field the code ‘C’, standing
for ‘On Consignment’.
Where the goods have been sold, or are
being exported other than for sale, insert
the code ‘S’, standing for ‘Sold’. Where
this indicator is used a further code may
be required in the ‘Other Information
Code’ field, to specify the nature of the
export. Refer to the requirements set out
below for the ‘Other Information Code’
field, and to the ‘Terms of Export’ code
instructions set out in Appendix C.
Notes:
i. An example of goods to which the
‘On Consignment’ code would apply
are those which are to be sold at
an overseas market, or by an agent
overseas on behalf of the exporter.
ii. Examples of situations where
goods may be exported other than
subject to sale are return for credit;
stock transfer; lease or loan; repair;
samples; donation; and returnable
containers. The indicator ‘S’ for
‘Sold’ is still used in these situations
together with the appropriate ‘Other
Information Code’.
Completion of sight/temporary
entry — original entry number
This is only used where the goods on
the export or drawback entry:
a. were earlier imported and accounted
for on a temporary import entry or
sight entry, and
b. the export or drawback entry being
made completes the temporary
import or sight entry.
Insert the Customs entry number of the
original temporary import entry or sight
entry that the export or drawback entry
completes.
Permit information — authority
and number
When a permit or other authorisation
is required to be shown, and the same
permit or other authorisation relates to
all the goods on the entry, insert in the
‘Authority’ field the three character code
for the relevant Government department
or other authority as set out in Appendix
B. Insert in the ‘Number’ field the serial
number or reference number of that
permit or other authorisation.
When no code and number are required
to be shown, leave these fields blank.
Notes:
i. Only particulars that apply to all
of the goods on the entry are to be
recorded in these fields. Particulars
that are only relevant to a detail line
are to be recorded in that detail line.
ii. It is the responsibility of the
exporter or the exporter’s Customs
broker or other agent to obtain
any necessary permit or other
authorisation. Refer to Fact Sheet
10 — Permits to Export—Alerts for
information on permit requirements.
Other information — code and data
When additional information relating
to all goods on an entry is required
as a result of a requirement set out in
Appendix C, insert in the ‘Code’ field
the three character code shown in
Appendix C. Insert in the ‘Data’ field
any related data required.
When no code and data are required by
Appendix C, leave these fields blank.
Note:
Only particulars that apply to all of the
goods on the entry are to be recorded
in these fields. Particulars that are
only relevant to a detail line are to be
recorded in that line.
Issue date March 2014
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CUSTOMS FACT SHEET 6A
Override indicator
Voyage number
This field is only completed where the
entry has been or will be rejected for
an error/s that the declarant knows
does not apply, and the permission of
a Customs officer has been obtained to
override that/those error/s.
For goods to be exported by sea,
insert the voyage number of the vessel
that will transport the goods from
New Zealand.
In these circumstances, insert in this
field a ‘Y’ for ‘yes’. Otherwise leave this
field blank.
Notes:
i. From time to time there may be
a problem in the Customs system
that causes entries to be incorrectly
rejected. Completing the override
field allows the entry to be accepted
and held by Customs to verify the
entry does not contain errors. The
prior permission of a Customs
officer is required to use the override
field, as the reason for the rejection
may be valid.
ii. If you indicate ‘yes’ in this field,
you must state the reasons for
the override, and the name of the
approving Customs officer, in the
‘Remarks’ field of the entry.
Remarks
Except when the ‘override’ indicator is
completed as advised above, completion
of this field is optional. It may be used to
convey any additional information (not
elsewhere provided for) relating to the
entry that you believe is relevant to the
processing of that entry. However, it is
not to be used to satisfy any requirement
specified for any other field on the entry.
Nor is it to be relied on that the content
will be read and acted on by Customs.
SHIPPING DETAILS
Mode of transport
Insert the mode of transport by which
the goods are to be exported from
New Zealand. Insert the code ‘5’ for
exportation by a postal service, the
code ‘1’ for sea transport other than by
a postal service, or the code ‘4’ for air
transport other than by a postal service.
When making a periodic entry, leave this
field blank.
Completing an electronic export entry
The voyage number is a sequential
number that identifies the particular
voyage of the vessel concerned. The
voyage number may be obtained from
the shipping company or agent. When
making a periodic entry, or when goods
are to be exported by a postal service or
by air, leave this field blank.
Craft/flight
For goods to be exported by sea, insert
the registered name of the vessel that
the goods are to be transported from
New Zealand (up to 30 characters).
iii. When making a periodic entry or
when goods are to be exported by
a postal service this field should be
left blank.
Date of export
Insert in this field the date on which
the goods are intended to be exported
from New Zealand. This is the date that
the vessel or aircraft will leave its final
port or place of call in New Zealand.
The date must be stated in the format
dd/mm/yyyy, where ‘dd’ represents the
day of the month, ‘mm’ represents the
sequential number of the month in the
year, and ‘yyyy’ represents the year.
When making a periodic entry, insert
the month covered by the entry in the
format yyyy/mm.
For goods to be exported by air, insert
the flight number issued by the airline
for the flight that the goods are to be
transported from New Zealand. If the
goods are to be exported via a courier
company and the flight number is not
known at the time of making the entry,
insert ‘COURIER’.
Note:
Notes:
Total gross weight (kg)
i. The vessel name inserted must
exactly match the format of the
registered vessel name, and the flight
number inserted must exactly match
the flight number issued by the
airline, or the entry will be rejected.
To be sure you have entered the
correct name or flight, check the
‘Craft Name and Flight Number’ list
published on www.customs.govt.nz
ii. If the goods are loaded on board
a different vessel or flight for
transhipment to the port where
they will be loaded on the export
vessel or flight, the export vessel
name or flight is to be used. For
example, if goods are to be loaded
on board vessel A at Lyttelton, and
transhipped to Auckland for loading
aboard vessel B for export, the name
of vessel B would be used.
Shipping schedules may be subject to
change and consignments may be offloaded from an arranged flight or vessel,
however the exporter is responsible
for making every effort to insert the
accurate date of export, or to amend
the entry should the date change.
Insert the total gross weight in kilograms
of the goods, rounded to the nearest
full kilogram. Exclude the weight of the
shipping container or airfreight ‘can’
when the goods are transported in these.
When making a periodic entry this field
should be left blank.
Port of loading
Insert in this field the five character
port code set out in the UNECE Trade
Facilitation Code Lists, for the port where
the goods will be loaded onto the vessel
or aircraft that will transport them from
New Zealand.
When making a periodic entry this field
should be left blank.
Notes:
i. The codes can be accessed from the
UNECE website www.unece.org.nz
Issue date March 2014
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CUSTOMS FACT SHEET 6A
ii. If goods for export are to be
loaded on a vessel or aircraft for
transhipment to the port at which
they will be loaded on the export
vessel or aircraft, the port of
loading is the port that they will be
loaded onto the export vessel or
aircraft. For example, if goods are
loaded on vessel A at Lyttelton, and
transhipped to Auckland for loading
on vessel B for export, the code
for Auckland would be the port of
loading. If the goods are loaded on
vessel A at Lyttelton, and vessel A is
to call at Napier and Auckland prior
to departing New Zealand, the code
for Lyttelton would be the port of
loading.
Delivery authority code
Notes:
These are only completed if you want
a duplicate of the Customs delivery
message for the goods sent to an entity
such as a freight forwarder, consolidator,
Cargo Terminal Operator (CTO) or port
of loading. Insert the client code for
the entity issued by the New Zealand
Customs Service.
i. Where the goods are packed directly
into a shipping container without
packaging, palletising, trussing etc,
the package type will be the form
of the goods e.g. bars, board, bulk
solid powders, ingots, logs, etc. Care
should be taken to choose the exact
packaging type from the list in the
code lists, as there may be more than
one type for the form of goods,
depending on whether or not they
are bundled, trussed or palletised
etc. The most reliable source of the
correct number and type of packages
is the bill of lading or air waybill.
iii. Only one port of loading may be
shown on an entry. A separate entry
must be made for each port of
loading.
iii. These fields should be left blank
if duplicate transmission is not
required, or the desired recipient is
not set up to receive it.
Port of discharge
CONTAINER AND PACKAGE
INFORMATION
Insert the five character port code set
out in the UNECE Trade Facilitation Code
Lists, for the first overseas port at which
the goods are expected to be unloaded
from the vessel or flight specified in
the ‘Vessel/Flight Number’ field. When
making a periodic entry this field should
be left blank.
Notes:
i. The codes can be accessed
from the UNECE website
www.unece.org.nz. This code may
differ from the IATA code.
ii. Where the goods are unloaded at
a port for transhipment to another
port, the port of discharge is the
first port at which the goods are
unloaded. For example, if goods are
unloaded in Longbeach, California
en route to Tilbury, England, the
code for Longbeach would be stated
as the port of discharge.
Notes:
i. Obtain the code from the entity
that you wish the Customs delivery
message to be sent to. However, if
the entity is not set up, transmission
of the message will not be possible.
ii. Only one entity’s client code can be
inserted.
Package type and number
of packages
For goods other than empty shipping
containers, insert in the ‘Package Type’
field the code set out in the UNECE
Trade Facilitation Code Lists, that
represents the way in which the goods
are packaged. Where not packaged
the code for the way in which they are
formed is used. Where the goods are
formed or packaged in more than one
way, insert the code for each form or
way of packaging.
Insert in the ‘Number of Packages’ field
the quantity of each type of package
mentioned in the ‘Package Type’ field,
except where the package type code is
VG, VQ, VL, VY, VR or VO (relating
to bulk forms). Where the package type
code is one of those relating to bulk
forms, insert ‘1’ in the ‘Number of
Packages’ field.
Where the goods are empty shipping
containers, leave these fields blank.
Completing an electronic export entry
ii. When making a periodic entry these
fields should be left blank.
Equipment identifier
When the goods are packed in a
shipping container/s, insert in this field
the code ‘CN’. Where the goods are not
packed in shipping containers but are
packed onto pallets, enter the code ‘PA’.
Otherwise leave this field blank.
Container number
For goods exported by sea where those
goods have been packed in one or
more shipping containers, or the goods
are empty shipping containers, insert
the serial number of each shipping
container, except where the following
requirement applies.
Leave this field blank when:
a. The goods are to be packed in the
shipping container/s by a cargo
consolidator, and
b. The goods will not be the only
goods packed in the container/s, and
c. The entry is being made by other
than the cargo consolidator, and
d. At the time of lodging the entry,
you cannot confirm the container
number into which the goods will be
packed.
For goods to be exported by sea or
air where those goods are packed
onto a pallet prior to loading, and
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CUSTOMS FACT SHEET 6A
the pallets will not be packed into a
shipping container/s, insert the serial
number of each pallet, as generated by
your software or the Customs Online
Declarations website.
Note:
Note:
When making a periodic entry or when
the goods are not packed in shipping
containers, or are not empty shipping
containers, this field should be left blank.
Notes:
Bill number
The bill type is generally indicated on
the bill itself. For exports by air, house
air waybills are generally identified by
the word ‘house’ or ‘hwb’ on the bill
document.
i. A cargo consolidator packs goods
for more than one exporter into one
shipping container. Export entries
will often need to be made before
the cargo consolidator has identified
the container/s that the goods will
be packed into, thus they may not
be able to advise you a container
number.
For goods exported by sea, insert the
number of each bill of lading relating
to the goods, next to the field/s
containing its number of packages or
container number. Where the freight is
arranged with a shipping company and
the bill of lading number issued by the
shipping company is not known when
making the entry, insert the booking
reference number issued by the shipping
company.
ii. When making a periodic entry or
when goods are exported by a postal
service, or are not packed in shipping
containers or onto pallets, this field
should be left blank.
Container status
This field is only to be completed for
goods packed in shipping containers, or
for empty shipping containers, that are
to be exported by sea.
For each shipping container number
listed in the ‘container number’ field,
insert one of the following codes
according to the status of the container:
a. Where the container is an empty
shipping container, insert the code
‘4’ standing for ‘Empty’.
b. Where goods are the only goods
packed in the container, insert the
code ‘5’ standing for ‘Full Load’,
except where the code inserted in the
corresponding ‘package type’ is VG,
VQ, VL, VY, VR or VO (relating to
bulk forms).
c. Where goods are not the only goods
packed in the container, insert the
code ‘7’ standing for ‘Less than a
Container Load’.
d. Where goods are packed in the
container and the code inserted in
the ‘package type’ field is VG, VQ,
VL, VY, VR or VO (relating to bulk
forms), insert the code ‘8’ standing
for ‘Bulk’.
Completing an electronic export entry
For goods exported by air, insert the
number of each waybill relating to the
goods next to its corresponding number
of packages.
For goods exported by a postal service,
insert the parcel number or tracking
number issued by the postal service
next to its corresponding number of
packages. Where the parcel number is
not known, insert ‘unknown’.
DETAIL LINE INFORMATION
A separate detail line is required for each
individual tariff item relating to goods
on the entry.
Detail line number
Insert a sequential number for each
detail line, starting with the number ‘1’.
Description of goods
Insert a clear and accurate description
in English of the goods declared on the
detail line.
When the detail line relates to a motor
vehicle, the description must include:
a. The make and year of manufacture
of the vehicle, and
b. The words ‘Chassis number’ followed
by the vehicle’s chassis number.
Note:
The same bill number can be inserted
more than once if more than one
container number or type of package is
covered by the bill.
The description should state the specific
nature and type of the goods. It should
not be a generic trade description,
catalogue number, concession
description, or the text either of a tariff
classification heading, or of a tariff
classification that does not accurately
describe the particular goods declared
on the detail line.
Bill type
Tariff item
When making a periodic entry, insert
‘various’.
Note:
Insert the code denoting the bill type
next to each number listed in the ‘Bill
Number’ field. For exports by sea, insert
‘BM’ standing for ‘Bill of Lading’. For
exports by air where the air waybill
has been issued by the airline, insert
‘MB’ standing for ‘Master Waybill’. For
exports by air where the air waybill has
not been issued by the airline, insert
‘HWB’ standing for ‘House Waybill’. For
exports by post, insert ‘ABU’ standing
for ‘parcel number’.
Insert the eleven character tariff
classification code of the goods on
the detail line, as per the Tariff of
New Zealand. The Tariff of
New Zealand is provided in the Tariff
Act 1988. The Working Tariff Document of
New Zealand is available on the Customs
website www.customs.govt.nz. Note that
a separate detail line is required for each
different tariff item.
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CUSTOMS FACT SHEET 6A
Country of origin
Insert the two character country code
set out in the UNECE publication Trade
Data Element Directory, for the country
of produce or manufacture of the goods
on the detail line, determined according
to the provisions of Part VI of the
Customs and Excise Regulations 1996.
Notes:
i. The country codes are available from
UNECE website www.unece.org.nz
ii. Even though the goods are being
exported from New Zealand, and
may have been manufactured here,
New Zealand may not necessarily be
the country of origin of the goods
in Customs terms, depending on the
value of any imported materials and
any partial manufacture that may
have occurred off-shore.
iii. Where goods covered by the entry
are classified in the same tariff
item but have a different country
of origin, they must be shown on a
separate detail line.
Statistical unit and statistical
quantity
When the goods are classified in a tariff
item with a unit of measurement in the
‘Unit’ column of the tariff, insert in
the ‘Statistical Unit’ field the code for
that unit of measurement, as set out in
Appendix D. Insert in the ‘Statistical
Quantity’ field the quantity of the goods
expressed in that unit of measurement.
When the goods on the detail line are
classified in a tariff item with no unit of
measurement in the ‘Unit’ column, these
fields must be left blank.
Notes:
i. The abbreviations used in the Tariff
of New Zealand for different units
of measurement are not always the
same as the codes required in the
entry — only the codes used in
Appendix D may be used; otherwise
the entry will be rejected.
Completing an electronic export entry
ii.The Working Tariff Document
of New Zealand is available
on the Customs website
www.customs.govt.nz
Supplementary unit and
supplementary quantity
When the goods are classified in a tariff
item with the unit of measurement
of ‘lal’ (ie, litres of alcohol), insert in
the ‘Supplementary Quantity’ field
the number of litres of the goods,
and insert the code ‘LTR’ in the
‘Supplementary Unit’ field. Otherwise,
these fields must be left blank.
FOB value NZ$
Insert in New Zealand dollars to the
nearest whole dollar, the total of the
value of the goods, plus all costs involved
in their packaging, packing, transport
and any other costs up to and including
their loading aboard the export vessel or
aircraft or acceptance by a postal service.
Notes:
i. If the goods are to be sold or valued
in other than New Zealand dollars,
this amount must be calculated
according to the requirements of
the fields ‘Exchange Rate Indicator’,
‘Currency Code’, ‘Exchange Rate’,
and ‘Foreign FOB Value’ below.
ii. If the goods have not been sold at
the time of making the entry, or
are not to be sold, the FOB value
must be estimated as accurately
as possible. If and when any sale
relating to the export occurs, the
entry should be amended to reflect
the actual FOB value.
iii. ‘FOB’ (free on board) is an
international transport term
administered by the International
Chamber of Commerce. The
value in this field must not include
international transport and insurance
costs.
Exchange rate indicator
Where the goods have been sold in
other than New Zealand dollars, and a
forward cover arrangement applies to
the sale, insert the code ‘C’ standing for
‘Forward Cover’.
Where the goods have been sold or
valued in other than New Zealand
dollars, and a forward cover
arrangement does not apply to the
sale, insert the code ‘F’ standing for
‘Floating’.
Note:
The contents of this field are related
to requirements of the fields ‘Currency
Code’, ‘Exchange Rate’, and ‘Foreign
FOB Value’ below.
Currency code
Where the goods have been sold or
valued in New Zealand dollars, insert
‘NZD’. Where the goods have been
sold in other than New Zealand dollars,
insert the three character code set out in
Appendix E for the currency in which
the goods have been traded or valued.
Note:
The contents of this field are related to
requirements of the fields ‘Exchange
Rate’ and ‘Foreign FOB Value’ below.
Exchange rate
Where the goods declared on the detail
line have been sold or valued in
New Zealand dollars, insert ‘1’.
Where the goods have been sold or
valued in other than New Zealand
dollars, and a forward cover
arrangement applies to the sale, insert
the exchange rate provided for by that
forward cover arrangement.
Where the goods have been sold or
valued in other than New Zealand
dollars, and a forward cover
arrangement does not apply to the sale,
insert the exchange rate published by
Customs for the currency declared in
the field ‘Currency Code’.
Where the goods have been sold or
valued in New Zealand dollars, insert
the code ‘N’ standing for ‘None’.
Issue date March 2014
7
CUSTOMS FACT SHEET 6A
Note:
Note:
Note:
The applicable exchange rates to be used
are those published fortnightly in the
Customs Release. The information can
be obtained from the Customs website
www.customs.govt.nz or by contacting
the Customs National Contact Centre
on 0800 428 786.
If the field is left blank, the Customs
computer processing system will default
the content to ‘0’.
It is the responsibility of the exporter or
the exporter’s Customs broker or other
agent to obtain any necessary permit or
other authorisation.
Foreign FOB value
Where the goods have been sold or
valued in New Zealand dollars, leave this
field blank.
Where the goods have been sold or
valued in other than New Zealand
dollars, insert the total of the value
of the goods, plus all costs involved
in their packaging, transport and any
other costs up to and including their
loading aboard the export vessel or
aircraft or acceptance by a postal service,
in the currency shown in the ‘Currency
Code’ field.
Note:
Due to economic events, New Zealand
may for a period cease to recognise or
provide a rate of exchange for a particular
currency. During such periods, Customs
will advise the alternative currency that is
to be declared on the entry.
Misc. reason code and misc.
amount (drawback entry only)
These fields are only completed when
making a drawback entry claiming
drawback of ALAC levy that was paid
on importation of the goods. Insert
‘ALAC’ in the ‘Miscellaneous Reason
Code’ field and the amount of ALAC
levy being claimed in dollars and cents in
the ‘Miscellaneous Amount’ field. When
you are not making a drawback entry
and claiming ALAC levies, leave these
fields blank.
Drawback duty (drawback
entry only)
This field is completed when claiming
drawback of duty that was paid on
importation of the goods. Insert the
amount of duty claimed in dollars and
cents. If the amount claimed on the
detail line is nil, insert the number ‘0’.
Completing an electronic export entry
Drawback GST
This field is completed when claiming
drawback of an amount of GST that was
paid on importation of the goods. Insert
the amount of GST claimed in dollars
and cents. If the amount claimed on the
detail line is nil, insert the number ‘0’.
Note:
If the field is left blank, the Customs
computer processing system will default
the content to ‘0’.
Drawback of GST is limited to goods
that were imported by the exporter
and found to be faulty or of wrong
specification, and where the exporter is
not registered for GST in terms of the
Goods and Services Tax Act 1985. If
the exporter is registered for GST, the
GST is to be reclaimed by way of GST
returns under that Act.
Total drawback (drawback
entry only)
Insert the total in dollars and cents of
the amounts declared in the detail line
in the fields ‘Miscellaneous Amount’,
‘Drawback Duty’ and ‘Drawback GST’.
When making other than a drawback
entry, leave this field blank.
PERMIT INFORMATION
Authority and number
When a permit or other authorisation
is required to be shown, insert in the
‘Authority’ field the three character
code as set out in Appendix B. Insert
in the ‘Number’ field the serial number
or reference number of that permit or
other authorisation.
If the code and data have already been
shown in the corresponding fields in
the ‘Entry Summary’ of the entry, leave
these fields blank.
When no code and data are required to
be shown, leave these fields blank.
Refer to Fact Sheet 10 — Permits to
Export—Alerts for further information.
Prohibited goods code
Insert the relevant three character
code set out in Appendix F where
a requirement is stipulated in the
Appendix. When no code and data are
required by Appendix F, leave these
fields blank.
Refer to Fact Sheet 10 — Permits to
Export—Alerts for further information.
Other information code and data
When additional information relating to
goods is required to be shown as a result
of a requirement set out in Appendix
C, insert in the ‘Code’ field the relevant
three character code set out in the
Appendix. Insert in the ‘Data’ field any
related data required by the Appendix.
When the code and data required
have already been shown on the
corresponding fields in the ‘Entry
Summary’ of the entry, leave these
fields blank.
When no code and data are required by
Appendix C, leave these fields blank.
SUMMARY ENTRY TOTALS
Total FOB (NZ$)
Total Drawback Duty
Total ALAC Levy
Total GST
Insert the total amount in dollars and
cents of the amounts declared in the
corresponding fields of all the detail
lines on the entry. These fields will
default to ‘nil’ if left blank.
FOR FURTHER INFORMATION
Contact your nearest office of the
New Zealand Customs Service, visit the
Customs website www.customs.govt.nz
or call Customs on 0800 428 786
(0800 4 CUSTOMS).
Issue date March 2014
8
CUSTOMS FACT SHEET 6A
APPENDIX A
PROCESSING PORTS
CODE
PORT
NZAKL
Auckland
NZCHC
Christchurch
NZDUD
Dunedin
NZIVC
Invercargill
NZNPE
Napier
NZNSN
Nelson
NZNPL
New Plymouth
NZTRG
Tauranga
NZWLG
Wellington
APPENDIX B
PERMIT AUTHORITY CODES
Permit authority codes that relate to export prohibitions are listed below. Refer to Fact Sheet 10 — Permits to Export—Alerts for
information on when and how they are to be used. Some may be used alone while others require codes to be inserted in the
‘Other Information Code’ or ‘Prohibited Goods Code’ fields.
CODE
ISSUING AUTHORITY
APA
Ministry for Primary Industries (Animal Products)
APD
Ministry for Primary Industries (Dairy Products Registration)
HOE
New Zealand Horticulture Export Authority
MEL
New Zealand Meat Producers Board
MFA
Ministry of Foreign Affairs & Trade
ORS
Office of Radiation Safety
WIF
Ministry for Primary Industries (Other Wine)
WIN
Ministry for Primary Industries (Wine)
ZIL
New Zealand Kiwifruit Board
Completing an electronic export entry
Issue date March 2014
9
CUSTOMS FACT SHEET 6A
APPENDIX C
OTHER INFORMATION CODES
Process indicator — terms of export codes
When the code ‘S’ has been inserted in the ‘Process Indicator’ field of the entry, and the goods on the entry are to be exported
under any of the circumstances set out below, the code corresponding to those circumstances is to be inserted in the ‘Other
Information Code’ field. In the ‘Summary Information’ area of the entry if it applies to all detail lines on the entry, or in the
‘Other Information Code’ field of the detail line to which it applies.
Circumstances under which the goods are to be exported
Code
Meaning
Goods on lease, loan or charter for which payment will be received
NMT
Non-merchandise trade
Goods on lease, loan or charter for which no payment will be received
CGO
Cargo only
Goods for repair, replacement or processing
CGO
Samples that are not for return
CGO
Short-shipped goods that have been accounted for on a previous entry
CGO
Containers used to import or export goods being returned overseas
CGO
Duty-free goods sold to departing passengers
PAS
Passenger’s baggage
Sold parts classified on the entry as the parent equipment because there
is no separate tariff item for them
PTS
Parts
Goods sold as ship or aircraft stores that will be consumed en route
SHP
Ships stores
Fuel or oil sold for use on the voyage/flight by the ship/aircraft
BUN
Bunkering
Ships or aircraft that have been sold and are to be exported from NZ under
their own power
EXP
Exported craft
Other codes
Code
Data required
Usage
COV
Deed of covenant number
When the goods are subject to a New Zealand Customs Deed of Covenant
CUS
A Customs officer’s
ID number
When the entry is for goods to be exported by a Customs Officer
EMP
Meat NZ EMPIC number
When certain meat products are to be exported — refer Fact Sheet 10
MSN
Ministry for Primary
Industries seal number
When certain meat products are to be exported — refer Fact Sheet 10
Completing an electronic export entry
Issue date March 2014 10
CUSTOMS FACT SHEET 6A
APPENDIX D
STATISTICAL UNIT CODES
Tariff Code
(DO NOT USE)
CODE
UNIT
BDU
Bone dry unit
CEN
Hundred
HD
DZN
Dozen
DOZ
FVU
Face value
FV
GIG
Gigajoule
GRM
Gram
G
HBX
Hundred boxes
BHX
HDM
Hundred metres
HNK
Hank
KGM
Kilograms
KTC
Kilograms of tobacco content
LPA
Litre pure alcohol
LAL
LTR
Litre
L
MIL
Thousand
TH
MTK
Square metre
M2
MTQ
Cubic metre
M3
MTR
Metre
M
NCL
Number of cells
CL
NMB
Number
NO
NMP
Number of packs
PK
NPR
Number of pairs
PR
NRL
Number of rolls
RLS
TNE
Tonne
Completing an electronic export entry
KG
Issue date March 2014 11
CUSTOMS FACT SHEET 6A
APPENDIX E
CURRENCY CODES
CODE
COUNTRY
CURRENCY
CODE
COUNTRY
CURRENCY
AUD
Australia
Dollar
MXN
Mexico
Peso
CAD
Canada
Dollar
NOK
Norway
Krone
CHF
Switzerland
Franc
PGK
Papua New Guinea
Kina
CLP
Chile
Peso
PHP
Philippines
Peso
CNY
China
Renminbi or Yuan
PKR
Pakistan
Rupee
DKK
Denmark
Krone
SEK
Sweden
Krona
EGP
Egypt
Egyptian Pound
SGD
Singapore
Singapore Dollar
EUR
European Union
Euro
THB
Thailand
Baht
FJD
Fiji
Fijian Dollar
TOP
Tonga
Pa’anga
GBP
United Kingdom
Pound
TRL
Turkey
Lira
HKD
Hong Kong
Hong Kong Dollar
TWD
Taiwan
Taiwanese Dollar
ILS
Israel
Shekel
USD
USA
Dollar
INR
India
Rupee
WST
Samoa
Tala
JPY
Japan
Yen
XPF
French Polynesia
French Polynesian
Franc
KRW
Korea
Won
ZAR
South Africa
Rand
LKR
Sri Lanka
Rupee
Completing an electronic export entry
Issue date March 2014 12
CUSTOMS FACT SHEET 6A
APPENDIX F
PROHIBITED GOODS CODES
Codes that relate to export prohibitions are listed below. Refer Fact Sheet 10 — Permits to Export—Alerts for information on
when and how they are to be used. Some may be used alone while others require a code and number required to be inserted in
the ‘Permit Authority and Number’ fields of a detail line. Refer Fact Sheet 4 — Export Prohibitions and Restrictions — for more
information on these export controls.
Code
Meaning
Usage
ANT
Antiquities
Confirms the goods are antiquities subject to the prohibition under the Antiquities Act
NAT
Not antiquities
Declares the goods are not antiquities subject to the prohibition under the Antiquities Act
APC
Approved pesticides
& chemical
NPC
Non approved
pesticides & chemical
BEF
Beef products
Declares when products contain beef ingredients
NBF
Non-beef products
Declares when a targeted product does not have beef as an ingredient
CIT
CITES goods
Allows any other cites covered good to be declared as CITES covered
CWA
Chemical Weapons
Act
Confirms the goods are subject to the export prohibition in the Chemical Weapons
(Prohibition) Act 1996 (a Ministry of Foreign Affairs and Trade permit number is required)
NCW
Not chemical
weapons
Declares the goods are not subject to the export prohibition in the Chemical Weapons
(Prohibition) Act 1996
CDS
Controlled drugs
Confirms the goods are controlled drugs and require approval to export under the
Misuse of Drugs Act prohibition
NCD
Not controlled drugs
Declares the goods are not subject to the Misuse of Drugs Act prohibition
DPQ
Dairy products on
quota
Confirms the goods are subject to the Dairy Industry Restructuring Act prohibition
DPN
Dairy products not
on quota
Declares the goods are not subject to the Dairy Industry Restructuring Act prohibition
HAS
Hazardous
substances
Declares the goods are hazardous substances subject to controls
HAW
Hazardous waste
Confirms the goods are hazardous waste subject to controls under the Basel Convention
NHS
Non-hazardous
substances
Declares the goods are non-hazardous substances not subject to controls
NHW
Non-hazardous
waste
Declares the goods are not hazardous waste subject to controls under the Basel Convention
Completing an electronic export entry
Issue date March 2014 13
CUSTOMS FACT SHEET 6A
Code
Meaning
Usage
IND
Indigenous timber
Confirms the goods are indigenous timber subject to the export prohibition. Controlled under
the Forests Act 1949 and administered by the Ministry for Primary Industries.
NID
Non indigenous
timber
Declares the goods are not indigenous timber
MUD
MPI used goods
Declares goods are used and of interest to the Ministry for Primary Industries
NEW
MPI new goods
Declares goods are new and not subject to Ministry for Primary Industries requirements
OZO
Ozone-depleting
substances
Confirms the goods are ozone-depleting substances and require approval to export under
the Ozone Layer Protection Act 1996
NOZ
Non-ozone depleting
Declares the goods are not ozone-depleting substances subject to export controls
substances
SAM
Samples, ships
stores, etc.
Declares that the goods to be exported are samples, gifts, or ships stores, and exempt under
the Winemakers Act 2003, Animal Products Act 1999, or the Dairy Industry (Exporter
Registration) Regulations 2002 from the requirement to have an approval to export
Office of the Comptroller of Customs, PO Box 2218, Wellington
Phone: +64 4 901 4500 » Fax: +64 4 901 4555 » www.customs.govt.nz
ISSN 1175-396X
14 Completing an electronic export entry