CollegeSpring Program Data Manager
ABO UT CO LLEGESPRING
CollegeSpring is a nonprofit that mobilizes experienced educators and near-peer mentors to help high
school students from low-income backgrounds achieve the SAT scores, college acceptances, and futures
they deserve. Since 2008, CollegeSpring has helped more than 11,000 students in California and New
York improve their SAT scores an average of 180 points and pursue college degrees. CollegeSpring is an
entrepreneurial organization in an exciting stage of growth: we expect to reach 10,000 additional
students over the next three years as our annual budget expands to $5 million.
ABO UT THE O PPO RTUN ITY
The mission of the Data & Impact Team at CollegeSpring is to support continuous, dynamic research to
improve the quality and breadth of our programs by supporting data-driven decision making; to track our
long-term impact on our students’ success; and to share with the wider college access communities what we
learn through our research. CollegeSpring is expanding this team by hiring a full-time Program Data Manager
for the Los Angeles (preferred) or San Francisco office.
This position will report to the Director of Research & Evaluation (DRE), manage 1-2 Data Interns, and work
collaboratively with the national Strategy & Impact Team and 3 regional programs teams. This is a unique
opportunity to significantly contribute to the use of data by regional program teams in improving programs
and outcomes for students.
RESPO NSIBILITIES
Program Databases
• The PDM is responsible for managing data quality in the program database in Salesforce. This
includes monitoring the system to ensure it meets programmatic data management needs and
data quality standards and reporting any issues to the DRE. The PDM will collaborate with the
DRE in managing vendors involved in making changes to and improvements for the Salesforce
database.
• The PDM is responsible for maintaining the coding and storage of online and paper-pen survey
data. This involves cleaning and coding spreadsheets of data and managing the SalesforceQualtrics Integration project which will connect our survey collection software to the Salesforce
database.
Data Collection & Entry System s
• The PDM is responsible for ensuring that program data collection processes are comprehensive
for collecting program data across all regions and are well-documented.
• The PDM is responsible for coordinating data collection across all regions, including sending out
reminders, tracking data as it is collected, and organizing paper-pen surveys as they are shipped
in from the regions.
• The PDM is responsible for the coding, entry, and clean-up of all program survey data. This
includes creating codebooks for surveys, training and supporting 1-2 Data Interns in data entry,
and cleaning data before organizing it into a central database.
Regional Program Data Training & Support
• The PDM is responsible for creating and maintaining training materials and supporting the DRE
in running training sessions for all regional program data tasks. This includes data collection,
grading, use of Salesforce to store and access data, and access to and use of data about
programs for guiding program implementation and support.
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•
The PDM is responsible for updating data-related processes to ensure high data quality and
maximize ease of use for regional programs teams as programs grow and/or new pilot programs
are built. The PDM will work closely with the DRE, Strategy & Impact Team, and regional
programs teams to gather information about how to update and improve these processes.
Perform ance M easurem ent Reporting
• The PDM is responsible for ensuring that regional programs teams have regular access to
performance measurement data. To do this, the PDM must update our Performance
Measurement reporting systems bimonthly. Additionally, the PDM will help design new reporting
procedures to ensure all programs team members have regular access to information about
training and program implementation quality.
• The PDM will assist the DRE in building out a Performance Measurement system in Salesforce.
Support of Program Evaluation
• The PDM will assist the DRE in executing evaluations of program quality and impact. This may
include but is not limited to helping to design measurement and collection processes,
implementing new processes for collecting data, conducting basic analyses of program data, and
conducting interviews and/or focus groups.
• The PDM will have the opportunity to work on projects related to the reporting of evaluation data
to both internal and external audiences. This may include but is not limited to presenting data to
staff members, delivering presentations at conferences, or contributing to written manuscripts of
evaluation data for academic publication.
Q UALIFICATIO NS
• M.A. in the Social Sciences, Education, Program Evaluation, or a related field required. 2
additional years of relevant professional experience may substitute for an M.A.
• 2 - 4 years of professional experience working with quantitative data required. Can be either in a
research or administrative capacity.
• At least 2 years of significant, mostly independent project management experience required.
Must show evidence of successfully coordinating the efforts of others to achieve a goal.
• Strong computer proficiency, including working with large datasets in Excel, and a desire to learn
new skills and software required.
• Strong written, communication, and interpersonal skills required. The person in this role will need
to interact and coordinate with staff members across the organization.
• Extreme attention to detail and ability to work independently while managing competing
deadlines and priorities required.
• Experience with Salesforce is strongly desirable.
• Experience with data analysis software (e.g., SPSS, Stata) is a plus.
• Passion for the mission of CollegeSpring and belief that a focused intervention (SAT score
improvement and near-peer mentoring) at a critical point in a student’s life can change that
student’s trajectory required.
• Entrepreneurial spirit with a desire to work with an ambitious team in a rapidly changing
environment required.
COMPENSATION
Salary commensurate with experience. Generous benefits package including health, dental, vision,
retirement plan, and vacation/sick leave.
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APPLICATION
Submit resume and thoughtful cover letter to Mariana Preciado through the CollegeSpring website at
http://collegespring.org/join-our-team/. Applications will be reviewed on a rolling basis. Applications will
only be considered if received through the CollegeSpring website. Please, no phone or email
inquiries.
CollegeSpring is committed to equal employment opportunity, including decisions regarding
employment, for all qualified individuals without regard to race, creed, color, religion, sex, age, national
origin, sexual orientation, disability, special disabled veteran or Vietnam Era Veteran status or other
protected status. CollegeSpring is also committed to creating a diverse, open workplace, and we
encourage applicants who are members of one or more protected categories.
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