OHLONE COLLEGE FACULTY HANDBOOK
Faculty Handbook
2015-2016
OHLONE COLLEGE FACULTY HANDBOOK
Table of Contents
I
OVERVIEW OF OHLONE COLLEGE ...................................................................... 1
A
B
II
STAFF LISTING ....................................................................................................... .1
MAPS ..................................................................................................................... 9
CLASS RELATED PROCEDURES ........................................................................ 14
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
R
S
GENERAL INFORMATION ........................................................................................ 14
COURSE OUTLINES ............................................................................................... 14
SYLLABI ............................................................................................................... 14
TEXTBOOKS/DESK COPIES .................................................................................... 16
PREREQUISITES, COREQUISITES, AND ADVISORIES .................................................. 16
PASS/NO PASS OPTION......................................................................................... 17
CREDIT BY EXAMINATION……………………………………………….……………………………17
CLASS CANCELLATIONS ......................................................................................... 18
ATTENDANCE ........................................................................................................ 18
DEAF STUDENTS ................................................................................................... 20
OFFICE HOURS/MEETING SPACE............................................................................ 20
KEYS AND LOCKED CLASSROOMS .......................................................................... 21
SUPPLIES ............................................................................................................. 22
FIELD TRIPS ......................................................................................................... 22
GRADES ............................................................................................................... 22
INAPPROPRIATE STUDENT BEHAVIOR ...................................................................... 23
FINAL EXAMS ........................................................................................................ 23
ACADEMIC DISHONESTY ........................................................................................ 23
FREQUENTLY ASKED QUESTIONS ........................................................................... 24
III ENROLLMENT MANAGEMENT ............................................................................ 24
A USING W EBADVISOR TO MANAGE YOUR RECORDS FOR ATTENDANCE AND GRADING .... 24
1 CLASS ROSTER SCREEN .................................................................................... 29
2 ADVANTAGES OF W AITLISTS ............................................................................... 31
3 HOW W AITLISTS W ORK ...................................................................................... 31
4 FACULTY CONTROL – ADD AUTHORIZATION CODES.............................................. 32
5 GRADING SCREENS ........................................................................................... 33
6 FINAL GRADING SCREEN .................................................................................... 33
IV
SUPPORT SERVICES FOR YOUR STUDENTS .................................................. 34
A COUNSELING ........................................................................................................... 34
B ENGLISH & MATH LEARNING CENTERS ...................................................................... 35
C ONLINE COURSES .................................................................................................... 35
D LEARNING DISABILITIES PROGRAM............................................................................ 36
E ASSOCIATED STUDENTS OF OHLONE COLLEGE (ASOC) ............................................. 37
F PEER MENTOR PROGRAM ......................................................................................... 37
G TRI-CITIES ONE-STOP CAREER CENTERS.................................................................. 37
H MENTAL HEALTH AND STRESS MANAGEMENT ............................................................. 38
V
SUPPORT SERVICES FOR FACULTY ................................................................. 38
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OHLONE COLLEGE FACULTY HANDBOOK
A MEDIA SERVICES ..................................................................................................... 38
B DUPLICATING SERVICES ........................................................................................... 39
C MAIL SERVICES – FREMONT CAMPUS ........................................................................ 41
D LEARNING RESOURCES CENTER ............................................................................... 44
E PROFESSIONAL DEVELOPMENT ................................................................................. 45
F STAFF LOUNGE & CAFETERIA .................................................................................... 50
G COLLEGE SECURITY ................................................................................................. 50
H HUMAN RESOURCES ................................................................................................ 51
I BUSINESS SERVICES ................................................................................................ 51
VI EMPLOYMENT AT OHLONE................................................................................. 51
A REQUIREMENTS ...................................................................................................... 51
B HUMAN RESOURCES FILES ....................................................................................... 52
C UFO CONTRACT ...................................................................................................... 52
D FACULTY ASSIGNMENT CONTRACT (ADJUNCT/OVERLOAD TEACHING CONTRACTS) ...... 52
E TIMESHEETS & PAYCHECKS ...................................................................................... 52
F ABSENCES & SICK LEAVE.......................................................................................... 53
G W ORKERS’ COMPENSATION ...................................................................................... 53
H INSTRUCTOR EVALUATIONS....................................................................................... 54
I FACULTY SENATE .................................................................................................... 54
J ACRONYMS.............................................................................................................. 55
VII OHLONE COLLEGE POLICIES............................................................................ 56
VIII APPENDICES........................................................................................................ 57
APPENDIX A – SAMPLE OUTLINE FOR A COURSE SYLLABUS ......................................... 57
APPENDIX B – ADMINISTRATIVE PROCEDURE (AP) 4260 ON PREREQUISITES,
COREQUISITES AND ADVISORIES ......................................................... 63
APPENDIX C – OHLONE COLLEGE GRADING POLICY .................................................... 65
APPENDIX D – SUGGESTIONS FOR W ORKING WITH DEAF STUDENTS............................. 69
APPENDIX E – REGULATIONSFOR INSTRUCTIONAL FIELD TRIPS………….…………………….74
APPENDIX F – RECOMMENDED ACTIONS FOR INAPPROPRIATE STUDENT BEHAVIOR ....... 75
APPENDIX G – STANDARDS OF STUDENT CONDUCT AND DISCIPLINE AND DUE
PROCESS PROCEDURES ..................................................................... 77
APPENDIX H – OHLONE COLLEGE PROCEDURE ON ACADEMIC DISHONESTY .................. 86
APPENDIX I – OHLONE COLLEGE CATALOG RIGHTS POLICY ......................................... 95
APPENDIX J – OHLONE COLLEGE STUDENT SUCCESS & SUPPORT PROGRAM
(FORMERLY KNOWN AS MATRICULATION) ............................................... 96
APPENDIX K – OHLONE COLLEGE ACADEMIC FREEDOM POLICY STATEMENT................. 97
APPENDIX L – OHLONE COLLEGE EQUAL EDUCATIONAL AND EMPLOYMENT
OPPORTUNITY POLICY AND POLICY ON SEXUAL HARASSMENT ............... 99
APPENDIX M – MAINTAINING A DRUG-FREE W ORKPLACE........................................... 100
APPENDIX N – OHLONE COLLEGE VISION, MISSION, VALUES AND GOALS 2015-2020 .. 101
APPENDIX O – EFFECTIVE CONTACT REQUIREMENTS ................................................ 102
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OHLONE COLLEGE FACULTY HANDBOOK
I
Overview of Ohlone College
A Staff Listing
PRESIDENT – Gari Browning (Ext. 6200)
Shelby Foster, Confidential Staff Assistant, President’s Office (Ext. 7369)
COLLEGE ADVANCEMENT – Patrice Birkedahl, Director/Public
Information Officer (Ext.6208)
Cheryl Lambert, Web Designer (Ext. 7409)
Gosia Asher, Marketing Lead (Ext. 6206)
OHLONE COLLEGE FOUNDATION – Paul Iannaccone, Executive
Director (Ext. 6020)
Jackie Whitehouse, Executive Assistant (Ext. 6183)
Thomas Hsu, Foundation Specialist (Ext. 6020)
HUMAN RESOURCES & TRAINING – Shairon Zingsheim, Associate
Vice President (Ext. 6088)
David Panales, Confidential Assistant (Ext. 6445)
Jennifer Druley, Senior Human Resources Specialist – Classified, Temporary
Staff, Professional Experts, Students (Ext. 7353)
Kathleen Johnson, Senior Human Resources Specialist – Faculty (Ext. 7350)
Vy Anderson, Senior Human Resources Specialist – Benefits, Management
(Ext 7355)
VICE PRESIDENT, ACADEMIC AFFAIRS – Leta Stagnaro (Ext. 6202)
Michael Moore, Confidential Assistant (Ext. 6220)
EXECUTIVE DEAN, ACADEMIC AFFAIRS, RESEARCH & PLANNING – Michael
Bowman (Ext. 6064)
CURRICULUM & SCHEDULING – Kimberly Robbie, Director (Ext. 6165)
Melissa Stewart, Curriculum & Schedule Coordinator (Ext. 6203)
ARTS AND SOCIAL SCIENCES – Walter Birkedahl, Dean (Ext. 6187)
Sheila Holland, Executive Assistant (Ext. 6216)
Arnie Loleng, Television Operations Technician
Bob Dochterman, Director of Radio Operations
Chris Booras, Director of Theatre Operations
Dan Smith, Music Library Technician Coordinator
Fred Alim, Theatre Arts Technician
Gary Kauf, Director of Television Operations
Jasper Gong, Technical Coordinator, Theatre Operations
Jennifer Greene, Theatre Operations Technical Assistant
Maria Gonzalez, Theatre Operations Assistant
Vacant, Radio Station Technician
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OHLONE COLLEGE FACULTY HANDBOOK
Administration of Justice: Rich Cominos
Art: Katie Frank, Kenny Mencher, Paul Mueller, Denise Owen
Broadcasting: *
Chicano Studies: *
Graphic Arts: Isabel Reichart
History: Darren Bardell, Heather McCarty (Sabbatical FA15 – SP16)
Interior Design: Denise Owen
Journalism: *
Multimedia: Isabel Reichart
Music: Jim McManus, Tim Roberts
Philosophy: Wayne Yuen
Political Science: *
Public Safety Consortium: Walt Birkedahl
Psychology: Sarah Cooper (Sabbatical FA15 – SP16), Sheldon Helms
Sociology: Jennifer Jovel
ROTC (Air Force and Military Science): Walt Birkedahl
Theatre and Dance: Matt O’Donnell, Michael Smith, Jennifer Tomblin-Brown
Women's Studies: *
BUSINESS, TECHNOLOGY, & LEARNING RESOURCES – Lesley Buehler, Dean
(Ext. 6082)
Sila Marques, Executive Assistant (Ext. 6080)
Jipsee Sayalit, CS/CNET/CAOT Lab Coordinator and eCampus support (Ext. 3149)
Lorelei Small, Learning Resources Technician II/Circulation Desk (Ext. 6160)
Quan Nguyen, eCampus Course Management Systems Technician (Ext. 6162)
Tessa Noriega, Learning Resource Technician I (Ext. 6166)
Business Administration: Jim Andrews, Terry Exner, Tina Mosleh
Business Supervision Management: *
Computer Applications Office Technology: *
Computer Networking and Emerging Technology: *
Computer Science: Xisheng Fang, Yong Gao, David Topham
Learning Resource Center/Library Science: Barbara Duggal, KG Greenstein, Kathy
Sparling
Real Estate: *
Small Business Management: *
Work Experience: *
DEAF STUDIES – Darline Gunsauls, Associate Dean (510-344-5740 VP)
Nora Chopelas, Executive Assistant (Ext. 6269)
Jason Kulchinsky, Deaf Studies Lab
American Sign Language and Deaf Studies: Sandra Ammons, Bunny Klopping
Deaf Preparatory Program: Tom Holcomb, Nancy Pauliukonis, William Wong
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OHLONE COLLEGE FACULTY HANDBOOK
Gallaudet Regional Center: Pamela Snedigar, Director
Regional Specialist – Vacant
Interpreter Preparation Program: Kendra Keller (Temp. 15/16)
HEALTH SCIENCES AND ENVIRONMENTAL STUDIES – Gale Carli, Dean (Ext.
3101)
JoAnne Serran, Executive Assistant (Ext. 3102)
Zelma Hunter, Executive Assistant (Ext. 3103)
Regina M. Garges, Skills Lab Coordinator (Ext. 3120)
Allied Health: *
Consumer Family Sciences: *
Environmental Studies: Narinder Bansal, Jeff Watanabe (Sabbatical SP16)
Physical Therapist Assistant: Sheryl Einfalt, Carol Morodomi
Registered Nursing: Carrie Dameron, Nancy Dinsmore, Deb Franklin, Sally Scofield,
Kim Stiles, Bernadette Van Deusen
Respiratory Therapy: Michael Blaisdell, Robin Gordon
KINESIOLOGY, ATHLETICS AND NEWARK CAMPUS – Chris Warden, Dean (Ext.
7382/2301)
Laura Martinez, Executive Assistant (Ext. 6044)
Jacqlyn Vetter, Newark Campus Site Coordinator (Ext. 2302)
Vacant, Athletics Technician
Athletic Trainer: Jeff Roberts
Coaches: Michael Curran, Edgar Kendall, Donna Runyon
Fitness/Wellness/Health: Robin Kurotori
Kinesiology: Michael Curran, Jeff Roberts, Donna Runyon
Physical Education: Michael Curran, Edgar Kendall, Robin Kurotori, Donna Runyon
Community Education/Contract Education/Workforce Development
Vacant, Director, Community Ed./Workforce Development (Ext. 2319)
Vacant, Community Services Specialist
LANGUAGE AND COMMUNICATION – Mark Lieu, Dean (Ext. 6276)
Kathleen Martinez, Executive Assistant (Ext. 6173)
David Wood, Instructional Assistant, English Learning Center
Jackie DuMont, Instructional Assistant, English Learning Center
Mary Fontanilla, Instructional Assistant, English Learning Center
Michael Leib, Director of Tutoring
Rakesh Swamy, English Learning Center Coordinator
Early Childhood Studies: Janice Jones, Michele McDowell
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OHLONE COLLEGE FACULTY HANDBOOK
Education: *
English: Mark Brosamer, Cecile Davila, Jeff Dean, Melanie Fernandez, Perri Gallagher,
Jennifer Hurley, Kerrie Kawasaki-Hull, Alison Kuehner, Carmen Madden, Maggie
McKenzie, Bob Mitchell, Rachel Sherman, Rakesh Swamy, Barbara Tull, Tracy Virgil
English as a Second Language: Vicki Curtis, Connie Olsen
Foreign Language: Deborah Lemon (Sabbatical FA15 – SP16), Alex Wolpe
Speech Communication/Forensics: Brenda Ahntholz, Larissa Favela, Teresa
Massimo
SCIENCE, ENGINEERING, AND MATHEMATICS – Mike Holtzclaw, Dean (Ext. 6024)
Irene Benavidez, Executive Assistant (Ext. 6191)
Bob Bradshaw, Math Coordinator, Science, Engineering & Math
Dangto Ta, Instructional Assistant, Math Learning Center Coordinator
Helena Ha, Biotechnology & Microbiology Lab Technician, NCHST
Josie Sette, Applied Biotechnology Center Director
Kevin McCue, Biology Lab Technician/Science Tutoring Center Assistant Coordinator
Laurie Issel-Tarver, Instructional Coordinator, Science, Engineering & Math
Maria Ana Robinson, Science Lab Technician, NCHST
Padmapriya Krishnamurthy, Science Lab Technician, NCHST
Peter G. Werner, Engineering, Physics & Microscope Imaging, Lab Technician
Tuongvan Thi Nguyen, Lab Technician/Chemistry
Anthropology: Sandra Chacko
Astronomy: Luc Desmedt
Biology: Mark Barnby, Jim Baxter, Margaret Kauffman, Angelique Finney (On Leave
FA15), Shyam Sundar
Biotechnology: Mark Barnby, Jim Baxter, Laurie Issel-Tarver
Chemistry: Anu Ganguly, Maru Grant, Lisa Wesoloski
CHMT: *
Engineering: Rose Margaret Itua
Geography: *
Geology: Paul Belasky
Math: Nabeel Atique, Steve Bitzer, Andrew Bloom, Bob Bradshaw, Geoff Hirsch,
Cheiko Honma, Ilene Katz, Anh Nguyen, Jeff O’Connell, Mylene Pelimiano, Rob
Smedfjeld, Andrew Wise
Physics: Luc Desmedt
*Covered by adjunct instructor(s) or full-time instructor(s) whose major responsibility is
in another discipline.
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OHLONE COLLEGE FACULTY HANDBOOK
VICE PRESIDENT, STUDENT SERVICES, Ron Travenick (Ext. 6107)
Jill Rojas, Confidential Assistant to the Vice President (Ext. 6262)
ADMISSIONS & RECORDS – Laura Weaver, Dean, Enrollment Services (Ext. 6518)
Cassandra Harrah, Enrollment Services Specialist II
D’Fonda (Dee) Simpson, Enrollment Services Specialist I
Heidi Barkow, Enrollment Services Specialist I
Rosalind Toliver, Enrollment Services Specialist II
Santino Martinez, Enrollment Services Specialist II
Susan Johnson, Enrollment Services Specialist I
Vacant, Enrollment Services Specialist I
FINANCIAL AID – Deborah Griffin, Director (Ext. 6151)
Janice Fonteno, Student Services Assistant
Minh Dinh, Financial Aid/Admissions & Records Communications Management Tech.
Spencer Washington, Student Services Assistant
Thao Nguyen, Student Services Assistant
Trang Banh, Student Applications Coordinator
Wing Hung, Student Services Assistant
COUNSELING AND SPECIAL PROGRAMS – Susan Gutkind, Dean (Ext. 6266)
Barbara Richardson, Executive Assistant (Ext. 6037)
Andrea Sanchez, Student Success Coordinator
Elisa Castro, Transfer Center Specialist
Jaya Sharma, Student Services Assistant
Michelle Dimmett, Student Success Coordinator – Orientation and Outreach
(My) Linh Nguyen, Student Services Assistant – Placement Testing Center
Rosemarie Martinez, Student Services Assistant
Counselors: Diane Berkland, Janet Corcoran*, Nadia Dadgar, Michael DeUnamuno*,
Stephanie Ellis-Gonzales, Jennifer Harper, Yvonka Headley, Mandy Kwok-Yip, Jesse
MacEwan, Susan Myers, Rosemary O’Neill, Maria Ramirez*, Stephanie Ramos, Brenda
Reynoso, Wayne Takakuwa, Mzao Waters, Nan Zhou
*Newark Campus Counselors
Matriculation:
Non-Credit Matriculation:
Orientation:
Personal Development: Jennifer Harper
Puente Program: Mike DeUnamuno
Recruitment and High School:
Retention: Jennifer Harper
PLACEMENT CENTER
(My) Linh Nguyen, Student Services Assistant
Wayne Takakuwa, Placement Center Coordinator/Counselor
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OHLONE COLLEGE FACULTY HANDBOOK
TRANSFER CENTER
Elisa Castro, Transfer Center Specialist
Stephanie Ramos, Director/Counselor
CAMPUS ACTIVITIES, EOPS, AND CAMPUS OMBUDSPERSON – Debbie Trigg,
Director (Ext. 7376)
Inga Bellamy, Student Services Assistant
Renee Wong Gonzales, Student Activities Coordinator
Sandy Jenkins-Bennett, EOPS/Care Program Coordinator
Shawna Lujan, CalWORKs Coordinator
CalWORKS Care Counselor: Waters
DISABLED STUDENTS PROGRAMS & SERVICES – Ann Burdett, Director (Ext.
6456)
Laticia Dyer, Special Programs Assistant
Weiyang (Wendy) Lin, Alternate Media/Assistive Technology Specialist
Counselors: Cheney, Taskey
INTERPRETING & ACCOMMODATION SERVICES – Kelly Wilmeth, Director (Ext.
6271)
Amber Marince, Staff Interpreter II
Anna Hernandez, Staff Interpreter I
April Rodgers, Staff Interpreter II
Aundrea Love, Staff Interpreter II
Cynthia Perez, Staff Interpreter II
Darlene (Chan) Rochkind, Staff Interpreter II
Eileen Ong, Staff Captioner I
Gerry Dulalia, Staff Interpreter I
JoyDawn Olla, Accommodations Services Specialist
Kara Cattivera, Staff Interpreter II
Marcie Avina, Staff Captioner II
Moni-que Clark, Staff Interpreter II
Patricia Leigh-Ann Elizondo, Staff Interpreter II
Regy Burdett, Staff Interpreter II
Stephanie Foisy, Staff Interpreter II
Tim Johnson, Staff Interpreter I
WORKABILITY III – Danny Navarrete, Program Manager (Ext. 6119)
Dana Pope, Job Placement Specialist/Interpreter
Narda Mamou, Job Placement Specialist
INTERNATIONAL PROGRAMS & SERVICES – Bill Sharar, Director (Ext. 6524)
Kristina Radke, International Student Services Coordinator
Sanae Milano, Student Services Assistant
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OHLONE COLLEGE FACULTY HANDBOOK
ENGLISH LANGUAGE INSTITUTE
Connie So, Student Services Assistant/ELI
Vacant, ELI Assistant Program Manager/Instructor
ONE-STOP CENTER – Binh Nguyen, Director (Ext. 2320)
Abby Hirashiki, Career Center Case Manager
Gina Riccitelli, Career Center Case Manager
Jesus Jimenez, Student Services Assistant
Robert Hernandez, Job Developer
Shadia Schoen, Job Developer
Shirley Calvert, Career Center Case Manager
Suporn Chenhansa, WIA Eligibility Coordinator
Trisha Tran, Career Center Case Manager
Yanni Zeng, Student Services Assistant
STUDENT HEALTH CENTER – Sally Bratton, Director (Ext. 6258)
Janet Quijas, Executive Assistant
Mental Health Counselor: Rosemary O’Neill
INTERIM VICE PRESIDENT, ADMINISTRATIVE SERVICES – George Kozitza (Ext.
6045)
April Merritt, Confidential Assistant (Ext. 7307)
Business Services, Financial – Farhad Sabit, Director (Ext. 6146)
Silvia Bustamante, Executive Assistant (Ext. 6060)
Accounting - Arti Damani, Nam Hoang, Kim Huynh, Elaine Lee, John Li,
Sherri Medeiros, Donna Payne, Lea Witmer
Payroll – Portia Jiang, Payroll – Classified
Chrissy Robinson, Payroll – Academic
Bonnie Zhu, Payroll
Facilities – David Schurtz, Interim Director of Facilities & Modernization (Ext. 6105)
Facilities and Grounds Manager, Vacant (Ext. 6105)
Jennifer Tomlin Parker, Executive Assistant (Ext. 6105)
Raenette Halliwell, Operations Assistant (Ext.6470)
Staff: Elliott Almeida, Keith Clark, Jimmy Dempsey, Richard Espinoza,
Jacob Esquibel, Willie Gallegos, Tony Garcia, Juan Gomez, Ernie Gonzalez,
Xicheng Huang, Kelley Hunnicutt, Huang Xi Jing, Alvin Johnson, Amadeus
Kirchknopf, Hoan Ly, Ying Bang Ma, Mario Maglinao, Mike Martinez, Miguel
Mendoza, Roque Mojica, Derrick Mumin, Roman Nacu, Kwok-Fai Ng, Raul
Ochoa, Michael Sewell, Alex White
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OHLONE COLLEGE FACULTY HANDBOOK
Purchasing, Contract Administration, Auxiliary Services, and Hazardous Material
Coordinator – Alex Lebedeff, Director (Ext. 6263)
Alex Pinarcik, Warehouse Receiving and Delivery (Ext. 6014)
Alma Callopy, Administrative Assistant (Ext. 7405)
Cynthia Banuelos, Buyer (Ext. 6127)
Elaine Trujillo, Purchasing Agent/Contract Analyst for Bond (Ext. 7567)
Maria Rocha, Client Services Specialist (Ext. 6224)
Safety and Security (Campus Police Services) – John Worley, Chief (Ext. 6111)
Dispatchers: Daniel Hester, Carol Hoagland, Krista Lane
Police Officer: Ben Peralta
Senior Safety Officer: James Keogh
Safety Officers II: Alisa Balao, Nicholas Maurer, Reginald Mundy, Gweneth
Murphy
Safety Officer I: James Barton, Jamie Johnston
Information Technology – Chris Dela Rosa, Associate Vice President (Ext. 6514)
Diana Garza, Executive Assistant (Ext. 6466)
Application Services – Shaun Vetter, Interim Director
Staff: Mycile Cahambing, Shirleen Ho, Shyla Narayanan, Kathleen Schoenecker
Technical Services – Vacant
Staff: Kevin Chen, Liz Crisp, Robert Hayden, Lynn Hickson, Yu-Pui Kong,
Wen Kuang, Steven Moreci, Tim Ngo, Charles Outing, Delphyne Rollins,
Mike Triplett
HELPDESK (Ext. 7333)
• Ticket submission: http://help.ohlone.edu
• Email request for IT support: helpdesk@ohlone.edu
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OHLONE COLLEGE FACULTY HANDBOOK
B Maps
Fremont Campus
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OHLONE COLLEGE FACULTY HANDBOOK
Newark Campus
For additional maps of Ohlone College including floor layouts for individual buildings on
the Fremont campus, see the college website at
http://www.ohlone.edu/core/mapsdirs/maps/.
Room Numbers – The first digit designates the building number, second digit
designates the floor, and the third and fourth digits designate the room. Example:
Room 6205 is located in Building 6, 2nd floor, room 05.
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OHLONE COLLEGE FACULTY HANDBOOK
Faculty/Staff Parking Permits – are required in all lots. Permits must be displayed
facing forward, hanging from rear view mirror or affixed to the front windshield.
Faculty and Staff Parking Lots – Lots D, T, U, V and W are designated for faculty and
staff.
Faculty and staff park free at either campus with valid permit. A faculty/staff parking
permit must be on display in each vehicle or motorcycle parked on campus.
Faculty/staff permits are not valid in lots M, N, O, and P.
Student semester parking permits must be purchased online at
www.ohlone.edu/go/semesterpermit.
Parking permits cost $40/vehicle and $18/motorcycle for Fall and Spring Semesters or
$23/vehicle and $10/motorcycle for Summer term. Parking is free for students or visitors
on Saturday after 5 p.m. except for events, and all day Sundays and Holidays in marked
stalls only, except in Lots M, N, O, and P, which always require a $4.00 daily permit.
Disabled Parking Spaces are enforced 24 hours a day, 7 days a week, and require a
valid disabled placard and parking permit.
Student Escort Officers (SEO) are available to escort evening students, faculty, and
staff to and from parking lots if desired. This service, from Ohlone’s Campus Police
Services, is being offered on the Fremont Campus Monday through Thursday evenings
from 7:00 p.m. to 10:15 p.m. There are currently no SEOs at the Newark Campus.
Campus Police will provide an escort at the Newark Campus if an officer is available. To
request an escort, please dial (510) 659-6111 (Fremont Campus), or (510) 742-2311
(Newark Campus). More information is available at www.ohlone.edu/go/safety.
Key to Locations
Department/Division Office
Admissions and Records
Administrative Services (Business Office)
Art Gallery, Louie-Meager
Arts & Social Sciences (Dean’s Office)
ASOC (Student Government)
Athletics
Biotechnology Labs
Board of Trustees Meeting Room
Chemistry Lab, Organic
Bookstore, www.ohlone.bkstr.com
Business Services
Cafeteria
CalWORKS
Building/Location
7
20
SC
SC
5
9
NP-9
7
16
5
19
5, NC Lobby
7
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OHLONE COLLEGE FACULTY HANDBOOK
Campus Activities
Campus Police, Safety and Security
College Advancement
Community Education
Computer Labs
Contract Education
Counseling
Daily Parking Permit Dispensers
Dance Studio
Deaf Studies Counseling Center
Deaf Studies (Dean’s Office)
Deaf Studies Lab
Disabled Students Programs and Services (DSPS)
Duplicating and Mail Services
Engineering Lab
English Learning Center
English Language Institute (ELI)
Extended Opportunity Programs and Services
Facilities
Financial Aid
Fitness Center, Fremont
Foundation
Gallaudet University Regional Center
Gymnasium, Epler
Health Center, Student
Health Sciences and Environmental Studies
Human Resources
Hyman Hall, Morris and Alvirda
Human Simulation Lab (Nursing, RT)
Information Technology (IT)
International Programs and Services
Interpreter Services for Deaf Students
Learning Resource Center
Library (Learning Resources)
Mailroom, Duplicating Services
Math Learning Center
Monitor, Student Newspaper
Nursing Lab
12
7
20
HH
NC
NC
4
7, NC
Lots D, E, G, H, P, Parking
Structure in Fremont;
All Lots in Newark
SC
6
6
6
7
FP-29
FP-32A
HH
7
7
10
7
9
20
6
9
7
NC
19
HH
NC
FP-18
7
7
NC
HH
FP-29
HH
5
NC
OHLONE COLLEGE FACULTY HANDBOOK
Ohlone for Kids (OFK)
Parking Lots:
Disabled
4
Motorcycles
Students (semester permit)
Visitors (w/ $4 daily permit)
Payroll
Physical Therapist Assistant Lab
Physics Lab
Placement Center
Pool (outdoor)
President/Superintendent’s Office
Purchasing, Contracts and Auxiliary Services
Radio Station (Broadcasting)
Receiving, Warehouse
Respiratory Therapist Lab (RT)
Science, Engineering and Math (Dean’s Office)
Student Health Center
Television Station (Broadcasting)
Transfer Center
Tutoring Center
Veterans Affairs
Vice President, Academic Affairs
Vice President, Administrative Services
Vice President, Student Services
Web Designer
Lots A, H, P, Q, R, T, U, V,
Parking Structure (PS)
Lot W, PS
Lots E, G, H, PS
Lots E, G, H, PS
19
NC
FP-32B
7
9
27
FP-28
SC-B
10
NC
FP-26
7
SC-B
7
HH
7
27
20
7
HH
HH = Hyman Hall (Building 12)
NC = Ohlone College Newark Campus
SC = Smith Center
College Advancement
College Advancement is responsible for advancing the mission of the District in serving
students in this region. Marketing and public information are part of the function of this
office. The office plans and executes all advertising and publicity strategies for the
District to develop and increase public perception and awareness of the District, its
programs and its opportunities and events. The office is responsible for developing and
maintaining consistent imaging and messaging about the District. We also assist
divisions and departments at the College in marketing individual programs and events.
Please contact our office if you need help in any of these areas. Contact the office
through email at collegerelations@ohlone.edu.
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OHLONE COLLEGE FACULTY HANDBOOK
II Class Related Procedures
A General Information
1. Classes are to meet for the full time allotted; this includes first class sessions
and exam dates. Please make sure you are aware of the final exam schedule.
2. Online classes, although more flexible, do require that students regularly log
in to the online course environment and interact with other students and their
instructor. Students should plan to spend at least 6-9 hours per week for each
online class for which they are registered.
3. Instructors are expected to read the class schedule, college catalog, and to
become familiar with resources for student assistance.
4. Smoking Regulations
a) Ohlone College is a designated Smoke Free District. Smoking is
prohibited in all college vehicles, buildings, indoor and outdoor facilities,
disabled and general use parking lots, and all open areas of district
property.
b) This regulation applies to all properties and facilities owned or leased by
the Ohlone Community College District.
B Course Outlines
1. Official Ohlone course outlines describing Student Learning Outcomes (SLO)
and other course requirements are available in the CurricUNET course
module. Go to the CurricUNET home page: www.curricunet.com/ohlone.
Click on “course” under the search heading. On the next screen, type in the
course number and/or the name of the department and click “OK”. The next
screen will display the course or a list of courses within the department. Click
on “WR” (word report) to the left of the course area, number, and name. This
is the Official Course Outline of Record (COR).
2. Student Learning Outcomes and content of the course as outlined should be
covered; the method is at the discretion of the instructor.
3. Grading should be based upon the criteria stated on the Course Outline of
Record and your syllabus.
4. Adjunct faculty are encouraged to meet with a full-time faculty member in the
department to ascertain departmental expectations about a course.
C Syllabi
All faculty must follow the Course Outline of Record (COR) when teaching their course
and must also develop a syllabus for each course. The syllabus must be based on the
COR, and contain an individual instructor’s particular approaches and expectations for
the course. It is essential that the course Student Learning Outcomes (SLO) on the
syllabus match exactly those that are listed on the COR.
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OHLONE COLLEGE FACULTY HANDBOOK
An electronic copy of syllabi from all the courses that you are teaching that semester
must be submitted to the appropriate Academic Dean and Academic Dean’s Executive
Assistant at least one week before the beginning of the semester or, in the case of short
term courses, before the start of the class.
The syllabus must be provided to students no later than the first class meeting and
should be thoroughly reviewed so students are aware of all components of the course
and all of the instructor’s expectations.
A syllabus is an essential document for every course section for two important reasons:
1. Students need a clear understanding of the Student Learning Outcomes
expected, the content and assignments of the course, and how their grades will
be determined.
2. A clearly stated syllabus is invaluable in resolving any disputes that may arise
from students concerning the conduct of the course or the determination of
grades.
A sample syllabus is presented in Appendix A covering all required components along
with guidelines (with special notes for fully online and hybrid courses).
The sample syllabus includes all necessary components, but several vital requirements
are reiterated here:
•
•
•
•
•
It is an accreditation requirement that Student Learning Outcomes for the course
be stated verbatim in the syllabus. These are available in the official Course
Outline of Record for the course. It is also very important to review the Student
Learning Outcomes with students so they have a clear understanding of what
they are expected to be able to do as a result of taking the course.
It cannot be emphasized enough that the strategies used for Assessment of
Student Learning and Evaluation of Student Performance (Grading) be clearly
and thoroughly explained, as well as any instructor policies on Make-Up Exams
and Grade Improvement.
Fully online and hybrid classes require that faculty ensure “effective student
contact” takes place and the strategies for this need to be clearly stated.
The College’s Academic Dishonesty statement must be referenced, along with
any specific policies a faculty member has on plagiarism and cheating.
Technical information on Blackboard and other online matters is required for fully
online and hybrid courses.
Whenever possible, the syllabus should be posted to the instructor’s website.
Syllabi for fully online and hybrid courses must be uploaded to the Blackboard shell and
should be highly-visible so students can easily access when entering the course
environment. Uploading to a Blackboard shell can also be done for a face-to-face
course using Blackboard for course management.
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OHLONE COLLEGE FACULTY HANDBOOK
For help in preparing a course syllabus, consult the official course outline at
www.curricunet.com/ohlone as well as samples of other faculty syllabi for that course
(available in the appropriate Dean’s office). In addition, review the already mentioned
sample syllabus in Appendix A.
D Textbooks/Desk Copies
1. From the Publisher:
a) Instructor’s desk copies are ordered from the publisher by the instructor.
Each faculty member is responsible for his/her own copy.
2. From the Bookstore:
a) If a textbook is needed immediately for an instructor, he/she may
purchase a copy of the book from the Bookstore.
b) Please note: Book(s) must be returned within FOUR weeks from the date
of purchase. When requesting a desk copy from the publisher, please ask
for an “unmarked” copy to replace the borrowed Bookstore copy.
c) Once an unmarked copy has been obtained directly from the publisher,
(within a four week time frame from purchase) the instructor may bring the
book and Ohlone College Bookstore receipt to the bookstore for a refund.
Book(s) that are used, or are stamped with “complimentary copy”, “desk
copy”, or similar wording, cannot be accepted for a refund.
E Prerequisites, Corequisites, and Advisories
1. Prerequisites are conditions of enrollment a student is required to meet in
order to demonstrate current readiness for enrollment in a course or
educational program. Examples are courses in sequence, prerequisites
demanded by Ohlone College, the UC/CSU system, other colleges and
universities, and/or by licensing agencies for example, the Board of
Registered Nursing. Students will not be able to register for classes for which
Ohlone does not have record that they have successfully completed the
prerequisites. If students have registered for a course while still completing
the prerequisite, they will be dropped from the course after final grades are
posted if they have not met the requirement of a grade of C or better in the
prerequisite course. Students who have completed a prerequisite at another
college or university will need to meet with an Ohlone counselor about getting
the prerequisite waived. Per Title 5, K-12 classes cannot be used to meet
college prerequisites.
2. Corequisites are conditions of enrollment consisting of a course a student is
required to take concurrently in order to enroll in another class. A course that
must be taken the same semester as another course. Students need to take
both courses during the same semester as information is shared between the
two courses and students will have a better chance of succeeding. For
example, students who register for GEOL 104L, Historical Geology
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OHLONE COLLEGE FACULTY HANDBOOK
Laboratory, must also register for GEOL-104, The Changing Earth: Historical
Geology, during the same semester. (Ohlone’s Curriculum Reference Guide
Fall 2014)
3. Advisories are conditions of enrollment a student is advised, but not required,
to meet before, or in conjunction with, enrollment in a course or educational
program. Our recommended skills prerequisites are examples.
4. Refer to Appendix B for the District Policy on Prerequisites, Corequisites, and
Advisories.
F Pass/No Pass Option
1. Some courses are offered solely for Pass/No Pass. These courses are
identified by the code CR in the course description in the College Catalog, in
the Class Schedule, and in WebAdvisor. The credit grade is awarded to
indicate the completion of such a course with a C or better grade. A Pass
grade will apply toward the 60 units required for graduation, but will not affect
the student’s grade point average. Courses in which a No Pass grade is
earned will receive no units, will not apply toward graduation, and will not
affect the student’s grade point average.
2. In those courses with a Pass/No Pass option, a student is required to choose
a grading method by the deadline posted on the Academic Calendar in the
Class Schedule and on the Admissions and Records webpage. Students may
not change their choice of grading method once the deadline has passed. If
the student does not submit the Pass/No Pass Authorization Form to the
Office of Admissions and Records by the posted deadline, a standard letter
grade will be awarded.
3. A student is limited to one Pass/No Pass course per semester in addition to
Basic Skills, guidance, and Physical Education courses and/or to courses
offered only for Pass/No Pass. A maximum of 15 units of Pass/No Pass may
be applied towards General Education for the associate degree. Courses
taken on a Pass/No Pass basis cannot be used to satisfy the Major Field
requirements for an associate degree or Certificate of Achievement and may
not be accepted for transfer by baccalaureate institutions.
4. These procedures are described in Appendix C of this handbook, as well as
in the Ohlone College Catalog. Faculty should consult their Dean for further
details. Faculty should make their students aware of this option if it applies to
their classes.
G Credit by Examination
1. A student who has achieved knowledge elsewhere or who has an
understanding equivalent to that required by one or more college courses
may receive academic credit by successfully completing a comprehensive
course examination. To apply for Credit by Examination a student must be
registered at Ohlone and be in good academic standing. Not all Ohlone
College courses are offered for credit by examination. Final determination of
which courses are available for credit by examination will be made by the
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OHLONE COLLEGE FACULTY HANDBOOK
faculty member(s) who teaches the course and the appropriate division dean.
Credit may only be granted a course listed in the Ohlone College catalog.
H Class Cancellations
1. Academic Deans monitor class enrollment by daily enrollment reports prior to
and during the first week of registration, especially when they are concerned
about course enrollment figures. Decisions regarding course cancellations
involve a wide range of factors and it is impossible to give a standard
enrollment number for a course to run. However, if pre-registration for a
course is low, an instructor should check with the appropriate Dean’s office to
see if it may be canceled.
2. See also “Faculty Assignment Contract” in Section V of this handbook for
information regarding the impact of class cancellations on adjunct faculty
employment.
I
Attendance
1. Access to Class Records
a) By using WebAdvisor, the online records system, you may access your
class records at any time for:
1) Enrollment information, including waitlists
2) Class rosters
3) Final grade submittal
b) WebAdvisor is available to all faculty via the college website,
www.ohlone.edu. After establishing a web services account and setting
your own password, you will receive a user ID via e-mail. You can then
access your class records directly online and in real time. Online
instructions are available on the College website under Resources for
Faculty. Please review section III regarding establishing a web services
account (WebAdvisor).
2. Adding Students
a) Maximum enrollments are established for all classes and are determined
by the Dean of your division. Instructors are required to drop No-Show
students on the first day of class to make room for waitlisted students, and
to fulfill requirements under Federal and State Financial Aid Regulations.
After dropping No-Shows from your roster, you may issue add codes to
students who remained on the waitlist, up to the enrollment capacity of the
course. Add codes will not override any academic or financial issues the
student may need to resolve, and are invalid after the last day to add with
an add code (for short term classes, this may be the first day of class). In
addition, add codes cannot override the enrollment capacity of the course.
b) Other students who have not registered and may not have been on the
waitlist could attend the first class meeting, hoping that additional seats
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OHLONE COLLEGE FACULTY HANDBOOK
will open up due to No-Shows or increased seating capacity. Instructors
may, at their discretion, accept or turn away students based upon
available space. If accepted, you must issue add codes to these students,
who will register for the class on WebAdvisor. If the addition of these
students will take the class enrollment over capacity, the students will not
be able to use the add codes until/unless the instructor submits a request
to the Academic Division to increase the enrollment capacity.
3. Verifying Information
a) Students who do not register may not receive credit and/or grades for
courses attended. Please check your rosters frequently and do NOT
allow students who are not listed on your rosters to remain in class or to
turn in work. If a student is not officially enrolled for a class by the last day
to add, the student should be directed to leave the class. You can avoid
this unpleasant situation by being diligent in managing your roster at the
very beginning of the class. The college does not receive apportionment
(funding from the state) for students who are not registered and they are
not covered by the College’s liability insurance. The college is put in
serious liability when instructors do not abide by this policy.
4. Withdrawal from a Class
a) Student Initiated Withdrawals: Students may with withdraw from a class at
any time through the last day to drop with a W for the class. This is
accomplished by dropping online via WebAdvisor. Drop deadlines are
available on your roster and for students on the Ohlone website, in the
printed Class Schedule, and on notices posted at both the Fremont and
Newark Campus. Student drops will show up on faculty rosters as they
occur throughout the term. Faculty can check for active students at any
time via WebAdvisor.
b) Instructor Indicated Withdrawals: Instructors should use the Instructor
Drop Roster in WebAdvisor to drop inactive students – including “No
Show” students and students who stop attending class before, or after
Census Day – from their class roster. Please make it a habit to do this as
this will help reduce and eliminate unnecessary administrative disputes
(petitions) later. It should be made clear to students, however, that
ultimately it is their responsibility to ensure that they officially withdraw or
are withdrawn from a class they do not plan to complete. Because an
evaluative grade MUST be assigned to any student whose name appears
on a Final Grade Roster, failure to do so will result in a failing grade.
c) Census Drop: On Census Day instructors must submit their Census Drop
Report. The Census Drop Roster located in your WebAdvisor Account
must be used for this purpose. Any students, who have not been attending
and are not in attendance on Census Day, MUST BE DROPPED in the
Census Roster. The Census date will be available on your WebAdvisor
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OHLONE COLLEGE FACULTY HANDBOOK
account. Even if there are no additional students to be dropped on Census
Day, you must submit the Census Drop Report.
J
Deaf Students
1. Ohlone College’s community of students includes a large number of Deaf,
Hard of Hearing. These students enroll in:
a) Classes which are part of the Deaf Preparatory Program, taught
exclusively in American Sign Language (ASL).
b) All other classes taught on campus, using ASL interpreters, Real-Time
captioners, notetakers, alternative testing accommodations, captions on
videos, and/or any other education accommodations which may be
required to provide equal access to course materials.
2. Appendix D of this handbook provides tips on working with Deaf, hard of
hearing. For more detailed information, check Interpreting and
Accommodation Services webpage: http://www.ohlone.edu/org/interpreting/
or contact Interpreter/Accommodation Services at (510) 659-6271.
K Office Hours/Meeting Space
1. Full-time faculty are required to hold five office hours per week for student
consultation and to assist with student advisement and job placement.
2. Adjunct faculty workspace at Newark
a) Ohlone College recognizes the need to have space to prepare for classes,
to grade, as well as to meet with students and faculty privately during the
semester. Due to the construction at the Fremont Campus, what used to
be available space at Newark has now been impacted. It is our hope that
this document will assist your needs in locating space at Newark to do
what you do best – teach.
3. Shared and open workspace (Send key request to Division Office)
a) Fremont Portable 23B is a shared open workspace with six tables and
twelve chairs in a common area. Thirty-eight lockers are available for
personal items. To claim a locker, place your business card in the plastic
sleeve; you will need to bring your own lock. Please remove the lock if
your employment at Ohlone comes to an end.
b) Several small rooms on the second floor of Hyman Hall are available for
meetings with students. Please contact the Language and Communication
Division office at Ext. 6173.
c) Newark Portable 2 is an open area that houses four desks and chairs for
faculty use. This area will best meet the needs for class preparation and
grading with minimal to no interruptions. Space is available on a first
come, first serve basis.
d) One of the best features of the Newark campus is the amount of informal
learning spaces scattered throughout the main Newark building. Feel free
to use any of the open spaces.
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4. Newark Faculty/Staff break rooms
a) There are two faculty/staff break rooms available at the Newark campus
(NC2310 and NC2408). This is another place that is available with minimal
interrupted time to prepare for class or to grade. Since these rooms have a
large refrigerator, microwave, and filtered water, these rooms will likely be
used during peak meal time (11:30 a.m. – 2:00 p.m.) by faculty and staff,
but it is not uncommon to see faculty present in this room grading or
preparing for class.
5. Newark faculty copy room with computer access
a) Located in room NC2221 is a copier/printer/scanner, scantron machine,
faculty lockers (see below for reserving faculty lockers), and two desks
with computers available for faculty/staff use. Use of the desks and
computers in this room is available on a first-come, first-serve basis, but
can be a great place to unload, take a break, or check emails. Please
send a key request to your Division Office for access.
6. Newark Campus faculty lockers
a) A Faculty locker is a great way to securely store materials, personal items,
etc. without the use of an entire office. A locker can be reserved each
semester by emailing Jacqlyn Vetter at jvetter@ohlone.edu. Lockers are
located throughout the main Newark building and NP-2. Lockers are
available on a semester basis, so at the end of each semester all
materials and personal items will need to be removed.
7. Private office use at Newark
a) There are two private hoteling offices (NC2205 and NC2225) available at
the Newark Campus. Due to limited office space at Newark, we ask that
these rooms be used mainly for private meetings with students and
faculty. These rooms will be available on a first-come, first-serve basis, but
private meetings will have priority over those using the space for preparing
for class or grading.
L Keys and Locked Classrooms
1. Fob keys are needed for classrooms in buildings 3, 4, 6, 7, and 9. Portable
classrooms and all of Newark Campus employ the NGE key. Call Campus
Police Services (Fremont – ext. 6111; Newark – ext. 2311) if you need a room
unlocked.
2. Keys for instructors are ordered by the appropriate Dean’s Office. Instructors
pick-up keys from Campus Police Services in Building 20 on the Fremont
Campus. You will be notified by the Division Office or you can check with
Campus Police Services as to when keys are ready to be picked-up. Once
you have a key fob, any additional room access will be programmed once the
request has been submitted by the Division Office. You will not receive
notification when new rooms have been added to the fob.
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3. Adjunct instructors must turn in their key(s) to Campus Police Services at the
close of each semester unless they use the same classroom the following
semester.
4. A re-keying charge of $10.00 shall be made for each key not returned.
M Supplies
1. Basic classroom supplies (pens, whiteboard makers) are generally available
from your Division Office. Use office supply requisition forms to order
transparencies, miscellaneous desk supplies, etc. The form is available from
any Division Office, and requires the Dean’s approval.
N Field Trips
1. Due to budget constraints, only trips that will be “no cost” to the College will
be approved. Faculty who are contemplating field trips or any other class
meetings off campus, must receive prior written authorization from Dean.
In addition, students must fill out a release form before the trip. Forms are
available at any Division Office. Requests should be turned in at least two
weeks prior to the event. Please read “Regulations for Instructional Field
Trips” in Appendix E of this handbook.
O Grades
1. The Ohlone College grading policy is provided in Appendix C of this
handbook. It includes a list of grade options (and their corresponding
symbols), explanations of incompletes and withdrawals, descriptions of
pass/no pass and credit by examination, and explanations of academic
probation and dismissal. This grading policy is consistent with Title 5 of the
California Education Code.
2. Final Grade pages are available on WebAdvisor. Short-term class grades are
due within 48 hours of the day of your last final exam. Semester length class
grades are due according to the date posted on the Academic Calendar.
Grades will be posted to the student’s record within 48 business hours after
being submitted by faculty, thereby students can access grades on
WebAdvisor. Currently, requested grade reports are printed upon student
request shortly after the semester length class grade submittal deadlines.
3. Instructors are encouraged to copy their WebAdvisor grade rosters; this
backup documentation often proves invaluable to the Office of Admissions
and Records in answering questions that invariably arise regarding grades
and attendance.
4. Instructors are urged to maintain back-up records for one year which clearly
indicate how grades were determined in preparation for students who may
protest their final grade. Academic procedures provide students the right to
dispute a grade within one year of the posting of the grade. All supporting
materials related to grade calculations should be kept for at least that period
of time. Course syllabi should be clear about how grades will be determined.
Following these two practices will help avoid grade disputes.
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P Inappropriate Student Behavior
1. Unfortunately, there are times when individual students may behave
inappropriately in class. Such behavior could include being non-attentive,
disruptive, verbally harassing, or in the extreme, being physically violent.
2. Appendix F of this handbook provides guidance on how to handle such
situations. In addition, Appendix G shows the Standards of Student Conduct
at Ohlone College. Please familiarize yourself with these so that you can best
handle such situations if they arise.
3. Please do not hesitate to contact the Counseling Department at Ext. 6110 if
you have any questions or concerns about student behavior.
Q Final Exams
1. All classes must incorporate a comprehensive assessment, examination, or
project.
2. Classes will meet during final exam week, according to the official final exam
schedule. Activity courses may substitute a public performance for a meeting
during final’s week with the Dean’s permission.
3. A two-hour final exam is encouraged. However, faculty whose courses do not
require a final exam may conduct a two-hour class centered on an alternative
activity. Alternatives to a final exam can include a performance, a class
project, presentations, or other student activities that are relevant to the
course and must be offered during final exam week.
R Academic Dishonesty
Academic dishonesty defrauds all those who depend upon the integrity of the
College, its courses, and its degrees and certificates. In a broader sense the
public is defrauded if faculty knowingly or unwittingly allows dishonest acts to be
rewarded academically. Faculty should make every reasonable effort to foster
honest academic conduct. Specifically, examinations should be appropriately
proctored or monitored to prevent students from copying or exchanging
information. Examinations and answers to examination questions should be
secured in such a way that students cannot have prior access to them. If the
faculty member believes that there is evidence of academic dishonesty on the
part of a student, it is the faculty member's responsibility to take appropriate
action in accordance with this policy and submit the Ohlone College Academic
Dishonesty Reporting Form (Appendix H).
Students at Ohlone College have the right to know what constitutes academic
dishonesty in each course in which they are enrolled. Faculty members should
apprise their classes of the ethical standards required in their courses and the
permissible procedures in class work and examinations. If feasible, this
information should be presented in the course syllabus and/or on examination
questionnaires. If it is not feasible to include this information on the course
syllabus, the policy should be referenced on course outlines. Students should be
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informed of the consequences of violation of these standards, their rights of
appeal, and the procedures to be followed in the appeal.
S Frequently Asked Questions
http://www.ohlone.edu/org/academicaffairs/facultyfaqs.html
III Enrollment Management
A Using WebAdvisor (WA) to Manage Your Records for Attendance and
Grading
A variety of screens are available for you to manage your course enrollments and
grading, but first you need to set up a web services account. Faculty, (full-time and
adjunct), are eligible to establish these services. The steps are simple and can be
completed in about 5 minutes via the College web page www.ohlone.edu.
Establishing a WebAdvisor account: Step by step instructions
Step 1:
Step 2:
Step 3:
Step 4:
Step 5:
Go to the College website, www.ohlone.edu.
Click the WebAdvisor link in the top right corner.
Click Sign up for WebAdvisor access.
Under Step 2, click I need an Ohlone College web services account.
Complete all required fields as indicated in the next illustration to create your
password and security question. Please note that the information you enter in
the online form shown below must match the information that you submitted on
your original Ohlone College application. If some piece of information does not
match, you will receive an error message “Invalid Data”. You can click the back
button and re-enter your information. If this error persists, you must contact
Human Resources to verify your information.
Step 6: Click Submit to establish your account. Be sure to record your password.
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After completing the process, you will receive an e-mail confirmation of your request for
WebAdvisor access as well as your username. You may now return to Step 2 to log in
to WebAdvisor. Click on the “Log In” link at the top of the page as shown in the next
snapshot.
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You will see the following screen. Please enter your username and password. Your
username (received in your confirmation e-mail) will be the first initial of your first name,
your last name, and possibly a number.
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OHLONE COLLEGE FACULTY HANDBOOK
You will then see the following page after logging in. Now click the Faculty link on the
right side.
The next screen shows the Faculty intro screen that gives you access to the various
options you have such as utilizing your rosters, submitting grades, and various other
items.
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OHLONE COLLEGE FACULTY HANDBOOK
Listed below is a quick overview of the WebAdvisor screens available to you. After
reviewing this section, you will find directions for establishing a WebAdvisor account.
This is required before you can log in to view and use the rosters that correspond to
your sections for a specific term.
WA SCREENS
WHAT YOU CAN DO ON IT
Class Roster
•
•
An alphabetical listing of all students registered for
the section.
A chronological listing of each student who has
been added to your waitlist appears at the bottom
of the class roster.
Add Authorization
Codes
•
A list of Add Authorization Codes for your class
will be released prior to the beginning of class.
Census Drop Roster
•
Used on Census Day to drop any students who
have not been attending that have not been
dropped from the roster. Even if there are no
students to drop, the Census Roster must be
submitted.
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OHLONE COLLEGE FACULTY HANDBOOK
Census Drop Roster
Inquiry
•
Used to verify that your Census Drop Roster has
been successfully submitted.
Instructor Drop
Roster
•
Any student who is a No-Show on the first day of
class or stops attending must be dropped using
the Instructor Drop Roster. Select only the
students who you wish to drop and press “submit”.
Final Grading Roster
•
At the end of the semester/term you must submit
final grades for each student, as well as
attendance hours for courses that have irregular
or TBA schedules. You must press “submit” when
you have finished entering your grades, otherwise
your data will not be picked up in the grade runs
that are done by Admissions.
My Class Schedule
•
View your schedule, room assignments, and class
meeting times on this page.
Search for Classes
•
This search engine allows you to view your
courses and enrollments on one page by
searching by your last name. You may also view
detail on course descriptions and prerequisites for
each class. This search engine also allows
students to search for classes.
1 Class Roster Screen
The Class Roster screen provides a list of active students in your courses, as well as
their contact information (e-mail and phone number). The first group of students
registered in the course is coded as Add or Register in the “Status” column on the class
roster and these students appear on the class roster in alphabetical order. The next
group of students on the class roster would be waitlisted for the section. These students
are coded as Wait in the “Status” column on the class roster and they are listed in
chronological order after the registered students. The class roster will have the students
listed in the order that they added themselves to the waitlist. The example below does
not have any waitlisted students.
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OHLONE COLLEGE FACULTY HANDBOOK
Student names
and contact
information
has been
blocked to
protect our
students’
identities.
Click here to see dropped or
withdrawn students on your roster.
Click here to see waitlisted students
on your roster.
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OHLONE COLLEGE FACULTY HANDBOOK
2 Advantages of Waitlists
For Faculty: You now have a list of qualified students who have already passed most
prerequisite and other registration blocks, hopefully resulting in a more stable list of
students on the first day of class. Please note: Students who were attending a course
that, upon successful completion would clear a prerequisite, would have been allowed
to place themselves on a waitlist. If they do not complete or pass the course and are still
on the waitlist, when the prerequisite drop reports are run, they will not automatically be
removed from the waitlist. If the student does not remove themselves and moves up to
the front of the waitlist, they will receive notification that they cannot be added due to
prerequisites that have not been cleared.
For Students: They can sign up once and be registered from the waitlist as vacancies
open in first come, first served order, versus registering by using WebAdvisor and
finding a space as another student has just dropped.
For Deans: They now have an accurate idea of the demand for specific sections; this
information can be used to determine when to add additional sections.
Every section’s capacity has been adjusted to accurately represent the current number
of seats in the classroom. In general, every class section has been given a waitlist of 10
or fewer students. This number can be controlled, increased, or decreased even to 0 by
the Division Office only. Students are only allowed to sign up on a waitlist for one
section of any course. Students are free to add and remove themselves from waitlists at
any time.
3 How Waitlists Work
If your section is full, students are asked on WebAdvisor if they wish to add themselves
to the waitlist for the section. As long as students are on a waitlist, other students
cannot register themselves into the section through WebAdvisor; the only option is to
add to the waitlist. In effect, the dynamic, real-time registration process for that given
section will be suspended. When students add to a waitlist, WebAdvisor will only screen
for initial qualification at the time of addition, issues such as having valid registration
coding, having a clear balance or registering with the appropriate priority. A variety of
variables can change after a student adds to a waitlist so when an open space is
available, WebAdvisor will perform the final qualification check and will not register
students that have any of the following disqualifiers:
1.
2.
3.
4.
Course conflicting with another class on the student’s schedule
Failed a prerequisite that was in progress/not completed a prerequisite
Exceeded the number of times allowed to take a course
Unit overload that would be caused by the course in question
Students who add to a waitlist appear in chronological order on your roster.
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Each day a process is run in Admissions and Records that checks for any drops
(students electing to drop or system dropping due to non-payment, students have 5
days to pay after registration for each set of courses) and then adds qualified students
from the waitlist into those vacancies. Students receive an automated e-mail notification
regarding entry from waitlists. They are informed of the need to routinely check
WebAdvisor and view their class schedule. If the student does not wish to accept the
registration, the student must drop from the waitlist. In this way eligible students are
able to “electronically stand in line” to get the next available space in a class.
4 Faculty Control – Add Authorization Codes
As of the first day of school, the dynamic, real-time registration process is suspended so
that instructors have control over their classes. Students will no longer still have the
ability to add themselves to waitlists, but you will still have access to see those lists on
your roster. Students will only be able to register themselves into a section using Add
Authorization Codes provided by their instructor. You will have full control of how many
students you will allow into your course once class begins.
Remember that providing an Add Authorization Code to a student does not
ensure that the student has submitted an application, met prerequisites, or
cleared other blocks to registration. Make it clear to your students that an Add
Authorization Code will not override these blocks to registration. It is the student’s
responsibility to resolve these issues before the last day to add with an Add
Authorization Code.
Add Authorization Codes are section specific. If you have two or more sections of the
same class, make certain that you are handing out the Add Authorization Codes for the
appropriate section. Add Authorization Codes are NOT interchangeable.
Cross-listed courses have Add Authorization Codes for each section. If your student
wants to enroll in CNET 101, but you supply the Add Authorization Code for CS101,
your student will receive an “invalid code” error message and will not be able to register
for the class.
Since students know their number on the waitlist, Deans and Student Services strongly
suggest that you provide Add Authorization Codes during your first class meeting to
those students who remained on your waitlist, and come on the first day of class. If you
still have space on your roster after dropping the No-Shows and giving Add
Authorization Codes to the waitlisted students, you may choose to provide Add
Authorization Codes to additional students up to your enrollment capacity. A note of
caution; if you distribute Add Authorization Codes to students not on the waitlist and/or
over-enroll your section, you may not have enough seats available in the classroom.
Please keep in mind that these procedures and protocols can change from one
semester to another based on enrollment priorities that are in effect.
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5 Grading Screens
1. Select the WebAdvisor link for Faculty. On the next screen, select Grading.
2. Enter your username and password.
3. Select the term and then select “Final”.
4. Select the section (you can only view or edit one section at a time).
6 Final Grading Screen
The Final Grading screen is used to enter final grades and, in the case of a positive
attendance class, the positive attendance hours used for apportionment.
• Acceptable grades are A, B, C, D, F, I (Incomplete) and AU for audits.
• Incomplete grades also require an expiration date, no greater than 1 year, signifying
the time that the “I” grade will convert to an “F”. If a student completes their work prior to
the expiration date, a standard letter grade can replace the “I”.
• Intermediate grades, in our case, W’s are displayed, but cannot be modified from the
Final Grade screen.
• Positive attendance hours must be entered along with final grades, or instructor drops,
for non-census based classes. The total class hours are posted in the header
information, for your reference.
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IV Support Services for your Students
A Counseling
1. Students are encouraged to see counselors at least once a semester so that
they may be given academic guidance related to their transfer or career
goals. Students are advised to enroll in a Personal Development course
where they will have the opportunity to learn about study skills, time
management, test taking, and the overall transition to college. The
counseling department is very visible on campus and also publishes
information about student success and transfer workshops on the Ohlone
website and in various college publications, flyers and other messages to
students.
2. Instructors are invited to contact counselors regarding student concerns.
Counselors will work with instructors and may recommend students to
appropriate services. Referrals include, but are not limited to student health
center, personal counseling, tutoring, reading/writing/math lab, financial aid
office, transfer & career services, community agencies, and/or faculty
members.
3. The Counseling Department has an “Academic or Early Alert Project.” We are
very interested in helping your students achieve success and would like to
offer assistance to students that you identify as needing extra help. Please
refer any student needing assistance to the counseling office; they will be
offered an individual appointment. We also offer specific workshops targeting
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students who are on academic or progress probation as part of our Student
Success Program.
4. The Student Success Program works with students on probation, subject to
dismissal, or dismissal status because of a Cumulative GPA below 2.0 or an
extensive amount of W, I or NC grades. Students on one of the
aforementioned statuses are notified by e-mail and are required to attend at
least one Student Success Workshop. They utilize progress reports from
instructors. If these students are on dismissal status and would like to be
considered for re-admission, they must complete a reinstatement petition and
have it approved by a counselor.
5. The Student Services staff works as a team in providing services for all
students. Admissions & Records and Counseling have partnered to reach out
to all students with an effective course registration process. Additionally,
students on academic probation status are encouraged to see counselors for
additional assistance in the Student Success Program.
6. We have a faculty member devoted to providing personal counseling services
for all students. This counselor will be available for crisis counseling and
intervention as well as short term counseling services. She offers support
groups and workshops to aid students with college and personal life
adjustment issues. This faculty member is also be available to assist and train
faculty and staff in dealing with students having personal difficulties. Please
refer to the counseling and student health center websites to view current
personal counseling offerings.
B English & Math Learning Centers
1. These specialized facilities offer tutoring and self-help computer programs
and materials in math, ESL, and reading and writing to all students without
charge. Instructors are encouraged to refer students needing specialized
tutoring or other assistance.
2. Fremont Location - the English and Math Learning Centers are located on the
second floor of Hyman Hall.
3. Newark Location – the English Learning Center is located in the Learning
Resource Center Room NC1124. The Math Learning Center is located in
Room NC1102.
For a complete list of all tutoring services please go here:
http://www.ohlone.edu/org/tutoring/
C Online Courses
1. Ohlone College Online
http://www2.ohlone.edu/instr/onlineeducation/
Staff for online support is located at the Fremont Campus and Newark Center
for Health Sciences (NCHST). The website offers an online introduction to the
course management software used to deliver online courses.
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2. What are online courses like?
Ohlone College offers courses which are fully online, hybrid, and webenhanced. To browse Ohlone College’s selection of fully-online courses, visit
WebAdvisor at: https://webadvisor.ohlone.edu/ and search for classes under
the location “Online Classes”.
A typical online course delivers course materials over the web in the format of
web pages, audio/video clips, and other multimedia formats. Faculty adhere
to the Effective Contact Requirement found in Appendix P. Assessment is
usually done weekly with online quizzes, projects and assignments.
Communication is achieved through the use of online collaboration software,
such as Blackboard, cccconfer.org, discussion boards, chat and email. If you
are considering taking an online class, and have more questions please do
not hesitate to contact us at ecampus@ohlone.edu or call
(510) 742-3149 (Newark), (510) 659-6162 (Fremont).
Online courses at Ohlone are a great way to earn college units. To register for
an online course, log in to WebAdvisor and follow the same steps that you
would for a classroom course. Then, instead of going to class physically, log
in to Blackboard to enter the course, and proceed from there, submitting all
coursework electronically.
Online classes at Ohlone College are ADA-compliant, and a variety of
services exist for students with different accessibility needs. If students or
faculty have questions about how to make or access ADA-compliant courses,
they should contact the eCampus at ecampus@ohlone.edu or call
(510) 742-3149 (Newark), (510) 659-6162 (Fremont).
3. Help Desk
This desk provides answers to technical questions related to online courses.
Hours: Monday through Friday, 9:00 a.m. – 6:00 p.m., NC2315
Wednesday through Friday, 9:00 a.m. – 6:00 p.m., FP-21
Staff: Quan Nguyen and Jipssee Saylalit
E-Mail: ecampus@ohlone.edu
All emails and voicemails are answered within 24 business hours.
For after-hours please use the 24/7 hotline. They can be reached by dialing
toll free to 1-866-259-6244 or by logging in at
http://d2.parature.com/ics/support/default.asp?deptID=8108 and creating a
new ticket.
D Learning Disabilities Program
1. You may find students who are not doing well in your class although they
appear to be working hard but showing little success. Such students may
have a learning disability and should be referred to the Disabled Student
Services Program. Ohlone College has a Learning Disabilities Specialist who
can test students for learning disabilities. We also have an LSP (Learning
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Skills Program) which offer courses that teach compensatory strategies to
assist with learning difficulties.
E Associated Students of Ohlone College (ASOC)
1. The Associated Students of Ohlone College (ASOC) is the student
government on campus. Through income from the $5 Student Activity fee and
a percentage of profits from the Cafeteria and snack machines, ASOC is able
to provide some extra educational/social funding. Should you desire to
purchase equipment or bring a speaker to campus etc., you may approach
ASOC for monetary help and support. Forms are available through Student
Activities (Building 7, 2nd floor.). Your presence at an ASOC meeting to
present your proposal is requested (the Council meets Fridays at 10:00 a.m.
in room 7101).
2. Student clubs play an important role in student life at Ohlone College. There
are over 20 active clubs, each providing students a unique opportunity for
personal, social, intellectual, spiritual, and athletic development. The clubs
are formed by and serve students in accomplishing a purpose and reaching a
collective goal. If you are interested in becoming a student club’s faculty/staff
advisor, contact Student Activities at Ext. 6255, Building 7, 2nd floor.
Additional information can be found in the Inter Club Council (ICC) Handbook,
available on the Student Activities/Club Webpage.
F Peer Mentor Program
1. The Peer Mentor Program is designed to provide outreach and retention
services to future and current Ohlone students. Mentors are selected to do a
wide variety of projects, including: Outreach to high school students, college
fair visits, information tables and Welcome Day. Should you identify a
potential “leader” in one of your classes, please refer them to the Counseling
Division.
G Tri-Cities One-Stop Career Centers
The Tri-Cities One-Stop Career Centers are open to Ohlone students and local
residents for job search and career development activities. Students are offered
a wide range of services including career assessment, career advising, job
readiness, labor market information, internship opportunities, and individualized
job search assistance. Students may access valuable resources including job
search strategies, resume development, interviewing skills, high-speed internet
access, phones, job search books, videos, and periodicals. The Tri-Cities OneStop Career Centers also work closely with local employers to match students to
employment and internship opportunities. Services are provided at no cost to
students and residents of Alameda County.
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There are two convenient locations to assist students with their service needs.
One location is in Room 1211 at the Newark Campus with office hours Monday
and Wednesday from 9:00 a.m. – 5:00 p.m.; Tuesday and Thursday from 12:00
p.m. – 7:00 p.m.; and closed Fridays. The second location is inside the
Employment Development Department (EDD) office at 39155 Liberty Street, B
200, Fremont, CA, with office hours Monday thru Friday from 8:00 a.m. – 5:00
p.m.
For more information, you may contact the office at (510) 742-2323 or visit
www.tricitiesonestop.com.
H Mental Health and Stress Management
The staff and faculty of Ohlone College are here to see you succeed
academically and care about your emotional and physical health. You can learn
more about the broad range of confidential student services, including counseling
and mental health services available on campus by visiting the Student Health
Center in building 7 or http://stepupohlone.org/oncampus-resources/.
V Support Services for Faculty
A Media Services
1. Help from staff:
a) Submit a IT help desk ticket at http://help.ohlone.edu
b) Call the IT Help Desk at Ext.7333
2. INSTRUCTIONAL VIDEOS: All DVDS and videotapes (VHS) are listed in the
library’s online catalog H.A.N.S.: http://www2.ohlone.edu/org/library/. Most
instructional videos are kept at the Library Circulation Desk on the Fremont
campus. The Newark LRC has a small collection of DVDs. To check out an
instructional video from the library, bring a photo ID to the Circulation Desk.
You can reserve them in advance either by contacting the Library Technician
(on the Fremont campus ext. 6160; on the Newark campus ext. 3128) or by
locating the item in the online catalog (H.A.N.S.) and clicking “Make A
Request” and then “Place a Hold.” You can return instructional videos to the
Library Circulation Desk at either campus when the library is open or in the
book drop outside Hyman Hall on the Fremont Campus Library at any time.
3. EQUIPMENT: The AV Technician delivers some equipment to classrooms
and picks up and returns items to the Media Center after class. All rooms are
equipped with overhead projectors and screens. Other equipment available
includes: public address systems, LCD projectors, and computers with
projection devices. Portable projectors (ELMOS) are available for check out at
the Library Circulation Desks on the Fremont and Newark campuses.
4. REQUEST FORMS: To arrange delivery of media equipment complete a
request form on the Media Center webpage:
http://www.ohlone.edu/org/media_ctr/request.html
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5. EQUIPMENT PROBLEMS: We encourage you to contact Media Services
(ext. 6280) to discuss media and equipment problems. Notify the Media
Center ASAP if a bulb burns out. Please DO NOT MOVE OVERHEAD
PROJECTORS FROM ONE ROOM TO ANOTHER.
6. NEWARK CAMPUS: At the Newark Campus, all classrooms are equipped
with a TV/VCR, overhead projector and screen. We request that this
equipment not be placed on the floor or student desks or on unstable
furniture. PLEASE DO NOT MOVE A.V. EQUIPMENT FROM ONE ROOM
TO ANOTHER. Notify the NCHST front office if a bulb burns out or if the
equipment is not working properly. Instructional videos may be ordered from
the Circulation Desk on the Fremont campus (ext. 6160) or by locating the
item in the library’s online catalog (H.A.N.S.) and clicking “Make A Request”
and “Place a Hold.” Allow at least one week for delivery. Please return
instructional videos to the Library Circulation Desk at the end of your class.
B Duplicating Services
Central Services Center – Fremont Campus
Hours, Duplicating Center Location, Telephone, Staff
Hours of Operation
Monday - Thursday: 8:00 a.m. – 4:00 p.m.
Friday: 8:00 a.m. – 12:00 p.m.
Saturday, Sunday, Holidays: CLOSED
Location, Telephone
Fremont Portable 29
Duplicating Center: (510) 659-6211
Mailroom: (510) 659-6012
Staff
Maria Rocha
Tony Villalobos
Duplicating Request Form
http://www.ohlone.edu/org/centralservices/
Guide for Duplicating Services
Duplication consists of photocopying, digital imaging, and color copies. White, color, or
special paper is supplied with these services. Color copies/prints must be pre-approved
by the appropriate Division Dean due to associated costs. When the Duplicating Center
is closed, faculty can use the self-service lobby copier located in the Fremont mailroom.
Self-Service Lobby Copier
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The lobby copier is located across from the mailroom. The copier is available for faculty
use only. A copier code must be obtained from the appropriate Division Dean. Codes
are cleared every Monday and each instructor has a limit of 300 copies per week. The
lobby copier is stocked with white paper 8 1/2 x 11. Any other requirements (i.e. various
sizes or extensive volumes) must be submitted to the Duplicating Center three days in
advance. The Duplicating Center personnel may assist in clearing machine problems
and keep the paper trays full.
Levels of Service
Duplicating Center provides 4 levels of service:
1. Quick Copy: Limited copies to cover emergencies and other unforeseen situations at
the walkup copier in the hallway.
2. Express Same Day Service: Orders submitted in the morning will be delivered that
afternoon. Jobs received in the afternoon will be ready the next morning.
3. Normal Service: Standard 24 hour turnaround. Complex jobs may take longer.
4. Duplicating requests are also accepted by email. Please follow these guidelines to
assist us in completing your requests in a timely manner:
a. Adobe PDF files are preferred. The Duplicating Center cannot modify files.
b. Duplicating requests should be emailed to ohlone@e-arc.com and must
include a completed Duplicating Order Form (MS Word) as an attachment,
along with the PDF file(s) to be duplicated.
c. All files/masters will be copied as submitted. Please take the time to proof
all final documents and complete instructions on request form.
d. If copies need to be double-sided and some need to be single-sided, please
send to two separate files with separate Duplicating Request Forms. One
submission for the double-sided job, and one for the single-sided job.
e. Must be submitted as 8 l/2 x 11 originals.
A Duplicating Center Request Form (MS Word) will need to be submitted to the
Duplicating Center for all duplicating jobs. If help is needed to complete the
Duplicating Center Request Form, please contact the duplicating center at Ext.
6211.
Once duplicating jobs are completed, orders will be placed in the requestor’s
mailbox.
Exams will be securely sealed in an envelope and placed in the requestor’s mailbox.
Requestor’s must authorize to have exams placed in mailbox by marking off the
check box on the duplicating request form and by providing a signature.
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If the check box is not marked, exams will be secured behind the Mailroom counter
and a slip will be placed in the requester’s mailbox for pick up. Exams can be picked
up during regular business hours. The requestor must sign for all exams and must
give a verbal authorization to the mailroom personnel for anyone else picking up the
exam.
Please note that delivery/pick-up times vary, especially jobs that are sent off campus
due to courier time. If there are any concerns or questions, please contact the
duplicating center at Ext. 6211.
C Mail Services – Fremont Campus
Hours, Mailroom Location, Telephone, Staff
Hours of Operation
Fall and Spring Semesters:
Monday - Thursday: 8:00 a.m. – 4:00 p.m.
Friday: 8:00am – 12:00pm
Saturday, Sunday, Holidays: CLOSED
Summer Term:
Monday - Thursday: 8:00 a.m. – 12:00 p.m.
Friday, Saturday, Sunday, Holidays: CLOSED
Location, Telephone
Fremont Portable 29
Duplicating Center: (510) 659-6211
Mailroom: (510) 659-6012
Staff
Maria Rocha
Tony Villalobos
Guide for Mail Services
Mail Services provides:
The processing of incoming and outgoing U.S.P.S. mail and mail and package
delivery to staff/faculty/department mailboxes in Central Services located in
Fremont Portable 29.
Central Services goal is to provide service that is courteous, economical and
efficient. This guide will help you expedite your mail efficiently and effectively.
U.S. Postal Service Mail
U.S. Postal Service Mail is defined as Ohlone College business mail requiring
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postage. For same day pickup of outgoing mail, present all pre-packed mail no
later than 1:00 p.m.
Your mail is important to us. To help expedite the processing of your mail
please:
Separate foreign mail from domestic mail.
All international mail must be in envelopes.
Do not put personal mail in the campus mail stream.
Bundle outgoing envelopes and secure with a rubber band.
Addressing
Use the following return address format for outgoing Ohlone College mail:
Ohlone College
(Department Name/Name of Individual)
43600 Mission Blvd.
Fremont, CA 94539-5847
Bulk Mail
Bulk Mail Instructions, postal regulations and supplies, are available in the
mailroom.
Mail Preparation
Departments are responsible for preparing, addressing, and filling out forms for
the type of service desired.
Overnight Shipping
Fed Ex materials and supplies may be obtained from the mailroom. Mailroom
personnel will schedule a pick up for your shipment. Fed Ex will only pick up
shipments from the Bookstore.
Departments are responsible for preparing, addressing, and filling out forms for
the type of service desired. For assistance with Fed Ex shipments, please
contact Central Services at Ext. 6012.
THE NEWARK CAMPUS MAILROOM
The Fremont Campus Mailroom will handle U.S. postal mail, inter-campus mail,
and small packages at the Newark campus. Please be sure outgoing mail is in
the Newark Mailroom before NOON for same day pickup. Inter-campus mail will
be distributed the following business day.
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The Newark Mailroom is in room NC-2311.
Due to the limited size of the mailboxes, it is imperative that they be checked and
emptied daily. This will ensure all mail is delivered properly. When mailboxes are
full, department Deans will be notified.
For security purposes, the Newark Mailroom will remain locked. If keys are
needed, please contact your Division Office.
The Newark mailroom does not handle personal mail. It should be taken directly
to the post office or public mailbox.
Newark Campus Duplicating
Requests for Central Duplicating can be submitted by sending an email with
attachment to ohlone@e-arc.edu. Your email request should include the
duplicating request form which can be located on the Ohlone website, under
Central Services at http://www.ohlone.edu/org/centralservices/. Duplicating
requests can also be submitted utilizing inter-campus mail. Completed jobs may
be picked up at either the Fremont or Newark Campus mailroom, so please
specify on your request form.
NEWARK CAMPUS COPY CENTER
The Faculty copier is located in NC2221. Codes and resets are managed by the
Help Desk by calling Ext. 7333 or helpdesk@ohlone.edu . Room NC2221
contains: A copier, printer, scanner, scantron, and two computers. Faculty office
key marked NGE opens the door.
Local copiers at Newark have a limit of 500 copied per semester for faculty.
Remember, Newark is a “green” technological campus, so paper copies should
be kept to a minimum, be two-sided, and be on recycled paper whenever
possible. The copiers at Newark have been equipped with scanning, and email
capabilities. The use of this technology is highly encouraged. Training can be
requested by contacting the IT Help Desk ( Ext. 7333) or helpdesk@ohlone.edu.
Services at our Newark Campus are limited so preplanning is a must. For any
questions, please contact the Fremont Mailroom at Ext. 6012 or Vishali Singh at
extension 2302.
Frequently Asked Questions About Mail Services:
Q. Is there a mailbox in the Fremont Mailroom for personal outgoing prestamped mail?
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Yes. Find the blue sign that reads "Personal outgoing pre-stamped mail”.
Q. What is the deadline for processing outgoing U.S. mail?
Outgoing U.S. mail must be in the outgoing mail boxes by 11:30 a.m. daily.
Q. What express services are available?
USPS Priority Mail (2-3 days), USPS Express Mail (overnight or next day),
and FedEx.
Q. When is incoming mail received?
Daily at about 12:00 p.m. at the Fremont mailroom and 3:00 p.m. at the
Newark mailroom.
Q. Do you sell stamps?
No. Stamps may be purchased at the Ohlone College Bookstore.
Q. When are packages (UPS and Express) received?
Twice daily at about 10:00am and at about 3:00 p.m. at the Fremont
Mailroom.
Q. How frequently are mail, packages, duplicating jobs delivered to Ohlone
College employees at our Newark Campus?
Duplicating jobs/mail is are delivered every weekday by 3:00 p.m. Intercampus mail is distributed the following business day. Any outgoing postal
mail/inter-campus mail is picked up at that time.
D Learning Resources Center
1. RESERVE SERVICE: You may place books, articles, and audio-visual
materials on reserve at the Circulation Desk of the Fremont or Newark
campus by bringing in the items and filling out a Course Reserve form. For
further information, email Learning Resources Technician LORELEI SMALL
at lsmall@Ohlone.edu or contact the Circulation Desk at Ext. 6160.
2. MULTIMEDIA ITEMS: Laptops, Video Cameras, DVD players, Instructional
Videos and other audio-visual materials are available from the Newark LRC
Circulation Desk and may be signed out for classroom use. The Fremont LRC
has a variety of Instructional Videos, as well as headphones.
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3. LIBRARY INSTRUCTION: Faculty members may arrange for librarians to
provide course-tailored library instruction sessions for their classes, focusing
on such topics as basic research skills, information competency in a given
discipline, or the use of the Internet for research. To schedule a library
instruction session for a course based at Fremont, email KG Greenstein at
kgreenstein@ohlone.edu. To arrange an instructional session for a Newarkbased course, email Barbara Duggal at bduggal@ohlone.edu.
4. LIBRARY COLLECTION: Visit the Ohlone College Library home page at
http://www2.ohlone.edu/org/library/ to discover the wide range of resources
available to faculty, students and staff at Ohlone College. You can search for
physical books, electronic books, textbooks and audio-visual materials
including instructional videos in H.A.N.S., the library’s online catalog. In
addition, the library subscribes to a rich collection of electronic periodical
databases that provide full-text access to thousands of journals, magazines
and newspapers. In addition, all of these resources are accessible remotely.
Reference Librarians are available at both the Fremont and Newark campus
to help students locate resources for projects and assignments, as well as to
answer any questions about accessing online and physical library items. For
reference assistance, email librarians@ohlone.edu, or submit a question
online via the Ask A Question page at
http://www2.ohlone.edu/org/library/ask.html.
E Professional Development
Faculty Professional Development Funding Available
The Ohlone College Faculty Professional Development Committee provides up
to $400 per full-time faculty member and $250 per adjunct faculty member each
year, as funds are available from the District. The process and forms for
application and reimbursement are available on the Professional Development
website: http://www.ohlone.edu/org/profdev/forms.html.
Faculty Flex
The Flex calendar was instituted at Ohlone College in Fall Semester 1993. The
purpose is to provide professional development activities for faculty that will
enhance learning in the classroom. Four days of the Academic Calendar have
been set aside for these activities:
Full-time Faculty: Full-time faculty must meet a 24 hour per fiscal year (July 1June 30) obligation in flex activities (trainings, on-campus workshops, individual
projects approved in advance by their appropriate Dean). 12 of these 24 hours
must be “Fixed” hours (All workshops on Friday during Learning College Week
are considered “Fixed”). Hours missed by end of fiscal year will be deducted
from sick leave.
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Adjunct Faculty: Adjunct faculty will receive compensation of up to a maximum
of three (3) hours per semester at the lab rate for one flex divisional meeting plus
any other authorized flex activity per semester which they attend.
Further information is available on the Professional Development website:
http://www.ohlone.edu/org/profdev/facultyflex/.
Learning College Week
Learning College Week is held the week before the start of each semester to
provide learning opportunities for all Ohlone College employees. The Faculty
Professional Development Committee plans this week of stimulating workshops.
Workshops are held on both campuses so please check the schedule carefully.
The schedule is sent electronically several weeks before each Learning College
Week.
Workshops on Curriculum Development, Teaching and Learning, and
Program Review
Workshops are available on Curriculum Development, Faculty Reflections in
Teaching and Learning, and Program Review. Contact Rachel Sherman, Project
Manager, at rsherman@ohlone.edu or 510-742-2378 to schedule a workshop.
The Student Learning Outcomes and Assessment (SLOA) website has additional
resources. http://www.ohlone.edu/org/sloacomm/.
Workshops have included but are not limited to:
1. Faculty Reflections in Teaching and Learning: Share your techniques with
other faculty!
2. Creating an Integrated Student-Centered Curriculum.
3. Creating a syllabus with assignments that engage the student and
assessments that focus on the student learning outcomes. Enjoy the process
of creating a clear and engaging syllabus!
4. Developing effective course and program student learning outcomes.
5. Designing rubrics to set clear expectations for student learning and
communicate that information to students.
6. Authentic assessment: What is it and how do I use it in my classes?
7. Classroom Assessment Techniques. Creating a student learning outcomes
assessment project.
8. Using collaborative learning techniques.
9. Creating generative conversations within class.
10. Developing an effective program review and using the CurricUNET Program
Review module. See the Program and Services Review web site for
resources: http://www.ohlone.edu/org/programreview/.
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Additionally, a variety of additional workshops are offered during fall and spring
Learning College Weeks.
Distance Education and Academic Technology Workshops
Learn how to use and/or enhance your knowledge of today’s technologies that can
help you facilitate student engagement and learning!
View the Ohlone Online Website and register for semester class offerings:
http://www2.ohlone.edu/instr/onlineeducation/ecampus/workshops.html
More about these courses:
1. New Technology Training: This workshop is designed for Ohlone faculty who is either
new to Ohlone or would like an overview of the many technology tools and resources
available to them. Topics include: How to Use Classroom Presentation Technologies.
2. Blackboard Enhancements: This workshop is designed for Ohlone faculty who would
like to learn more about Blackboard and/or those who are seeking to deepen their
understanding of Blackboard. This workshop will include: customizing Blackboard
content modules, creating an announcement, uploading a syllabus, course handouts
and/or other documents, posting to a Discussion Board forum and using the
Assignment feature.
3. Student Engagement Workshop: In this workshop you will learn how to integrate the
cell phone into your classroom; how to use CCCConfer.org (CCCConfer is an econferencing service that allows its clients to see, hear, Instant Message, present and
share information in a collaborative manner, more details below.) and Clickers which
can also significantly change the way you interact with your students to keep their
attention, provide immediate feedback, and encourage all students to participate.
4. Introduction to Online Teaching and Learning: This @One workshop is ideal for
those of you who are new to online teaching. This course will introduce you to effective
practices in online instruction. Building on a solid understanding of California
Community College distance education policies and procedures, you will actively
create an effective online learning unit. As you plan your own online course you will
learn how to:
•
Maximize student success by designing effective student-centered learning
activities to address different learning styles
•
Develop customized online policies for your class
•
Identify the critical functions of a course management system
•
Evaluate online assessment options
•
Successfully apply copyright and fair use practices to digital content
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Note there are several other courses offered by @ONE. For more
information click here: http://www.onefortraining.org/online-courses
5. Blackboard CMS: Learn the basics of how to set up your online course content. Learn
tips and tricks to make your documents accessible for all students.
6. Caption Your Mini Video With Camtasia For Mac or Pc: Caption those i-movie or
CAMTASIA produced videos with some easy 1-2-3 training.
7. Adobe Connect/Adobe Pro/MS 2010: Learn the multiple functions of these software,
as well as making your PDF forms editable!
8. How to Locate & Evaluate Internet Resources: To Google or not to Google? In this
workshop, learn how to locate & evaluate Internet resources appropriate for academic
research (This workshop is also available for your courses. The Librarian can come to
your classroom (Virtual or Live) and show your students these tools. If you would like to
schedule a session please email: KGreenstein@ohlone.edu for Fremont Campus
classes and BDuggal@ohlone.edu for Newark Campus.
9. How to Avoid Plagiarism: This workshop calls attention to Resources for
Instructors for teaching students how to avoid plagiarism, and how to use Safe
Assign, Blackboard’s tool for detecting plagiarism.
Technology Tools:
Skype: Skype is for doing things together, whenever you’re apart. Skype’s text, voice
and video make it simple to share experiences with the people that matter to you,
wherever they are.
www.skype.com
CCCConfer: CCCConfer is an e-conferencing service that allows its clients to see,
hear, Instant Message, present and share information in a collaborative manner. Two or
more people can conduct a meeting over the Internet using e-conferencing technologies
to view a shared document, stream audio and/or video, use VoIP, or use a Web-based
chat technology. A Presenter can present content over the Internet using a form of slide
show presentation, Web-based chat and streaming audio and/or video. Attendees view
the presentation by logging into the Web conference, and communicate with the
moderator either through their phones or through e-based chat.
The Presenter can interact with participants, view attendee lists and manage the
communication during the event. This e-conferencing format offers real-time viewing
and/or modification of shared documents and files through the Internet. No special
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software is required for any number of users to view a shared document. Collaboration
answers the need for teams in disparate locations to be able to work together
simultaneously on a shared document.
Conduct an all-staff meeting with every college in your district, train new hires, launch a
new project, communicate with students who aren't on campus, continue meeting with
committee members regardless of travel budgets--the possibilities for simplifying the
business of education are endless. The best part of CCC Confer--you don't need to buy
any equipment or software and you don't need to invest any money to use it. All you
need is your phone and an Internet connection.
Questions? Email clientservices@cccconfer.org
iMovie: Turn your home video into a movie masterpiece.
•
•
•
•
•
•
Make fun Hollywood-style movie trailers in just a few clicks.
Create the perfect soundtrack with easy-to-use audio editing controls.
Apply visual effects such as slow motion, a dream haze, and more with one click.
Quickly find the clips you need with People Finder.
Turn your video into a broadcast news or sports segment just like those on TV.
Publish your movies on Facebook, YouTube, Video, CNN iReport, and more.
www.apple.com
Camtasia: With the Camtasia screen recorder, you can create interactive training and
support videos that are on-demand for instant viewing. Screen casts are quick, easy,
and inexpensive to produce. They’re perfect for rolling out new software, orienting new
staff, showing customers how to use your product, or establishing a “self-help” desk.
www.techsmith.com
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F Staff Lounge & Cafeteria
1. The Cafeteria is located on the second level of Building 5. While hours may
vary, they are typically: Monday – Thursday, 7:00 a.m. – 7:00 p.m., Friday,
7:00 a.m. – 2:30 p.m., and closed Saturday and Sunday. There is limited
service in the summer and on breaks. A staff dining room with a microwave is
located adjacent to the Cafeteria in room 5209.
2. Vending machines are located in Buildings 4, 5, 6, 9, and the Smith Center.
3. On the Newark Campus, there are two staff lounges located on the second
floor. One is located in wing 3 (Room NC-2310) and the second one is
located in wing 4 (Room NC-2408). The staff lounges are equipped with a
refrigerator, microwave, sink, and cupboards. A key is required to access
each of these locations and can be requested through your Division Office. In
addition to the break rooms, cafe tables are located in the first floor main
lobby.
G College Security
1. All crimes should be reported immediately. On the Fremont Campus you
may call Campus Police Services by dialing Ext. 6111. On the Newark
Campus you may call Campus Police Services by dialing ext. 2311. An
anonymous Crime Tip Line has been established for use by students and the
general public to report crime and other activities. The number is (510) 9797997. Report any and all of the following:
•
•
•
Any injury to a student, staff member or general public
Suspicious persons or activity
Any type of crime
(1) Theft
(2) Disturbance
(3) Vandalism
(4) Assault
Should a staff member be witness to a disturbance they should intervene only
when safe to do so and should call for Campus Police Services to respond.
Please take note of any information that might be useful to Campus Police.
This would include names of people involved, physical descriptions, and car
details including license plate numbers.
2. To curtail the problem of theft and vandalism, we need everyone’s help. By
taking the following precautions, we can each assist in the prevention of thefts
and burglaries:
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•
•
•
•
•
When leaving your work area, please make sure that your office door
is FULLY CLOSED and locked. It is not unusual for Campus Police
Services to find doors opened or unlocked.
Please lock your desk and file cabinets if they contain personal items,
test materials, or anything of value.
You may want to reconsider bringing personal items of value to the
campus. The District’s insurance policy does not cover the loss of
employees’ personal items.
For computers and typewriters, you may want to consider the purchase
of a lock-down device. A burglar does not want to spend a lot of time in
any area; the more difficult the situation is made for the burglar, the
less likely he/she will stay around.
Should you see anyone or anything suspicious in your work area or
anywhere on campus, please immediately call Campus Police
Services at Ext. 6111.
H Human Resources
1. Is available to assist all employees in areas that include but not limited to
employer/employee relations, equal employment opportunity and diversity,
recruitment activities, employee benefits, workers’ compensation processing,
staff development, and employee assistance programs.
2. Human Resources is located in Building 19, Room 118 and can be reached at
(510) 659-6088.
3. Please refer to Section VI for more information regarding employment at
Ohlone College.
I Business Services
1. See the Business Services web site at http:
http://www.ohlone.edu/org/businessservices/
VI Employment at Ohlone
A Requirements
To meet legal requirements, no one may begin employment without first
submitting the following to the Human Resources Department (rehires with a
break in service of more than two or more years need only complete asterisked
items):
*1. Written proof of freedom from tuberculosis (only necessary if test has expired,
must be repeated every 4 years – may be done by x-ray or skin test
*2. W-4
*3. I-9 Employment Eligibility Certificate and supporting documents
4. Employment Application
*5. Required official transcripts, License, Certificates, and/or Credential (only
necessary if not already on file)
6. Original Social Security Card must be brought in to H.R.
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7. The Department of Justice now requires all fingerprints to be taken with a Live
Scan machine and transmitted electronically. Instructions are in all New Hire
Packets.
*8. State Teachers Retirement System (STRS) Questionnaire with selected
election forms completed (only necessary if changing retirement plans)
Other required documents must be submitted within 30 days of employment.
Call Human Resources at (510)-659-6088 to complete the hiring process and
necessary forms.
B Human Resources Files
Permanent Personnel files for all employees are located in the Human
Resources Office. These contain applications, credentials, Minimum
Qualifications, equivalency verifications (if applicable), official transcripts,
reference papers, foreign degree evaluations, etc. If you have any questions
regarding eligibility to teach in the community college system and the teaching
subjects, call the Human Resources Office at (510) 659-6088.
C UFO Contract
1. The Agreement between the Ohlone Community College District and the
United Faculty of Ohlone (UFO) contains information on issues that are
required to be negotiated, including: faculty rights, grievance and conciliation
procedures, salary, evaluation policy and procedure, flex time, holidays,
leaves, professional rank, duties and requirements of instructors, and
retirement.
2. Copies of the collective bargaining agreements are available for review at the
Human Resources website and in the Human Resource Office, in the offices
of Academic Affairs & Academic Divisions, and through UFO representatives.
D Faculty Assignment Contract (Adjunct/Overload Teaching Contracts)
1. Although adjunct faculty may be assigned instructional classes, the District
may cancel that assignment for a number of reasons. Some of the reasons
are listed below. These should not be considered the complete list of reasons
for assignment cancellations.
a) The class is canceled due to low enrollment.
b) The class is canceled due to budget cuts.
c) A full-time instructor has a class canceled and needs another class in
order to maintain a full teaching load. The full-time instructor may “bump”
the adjunct instructor if no other class is available. Note that the full-time
instructor may not “bump” the adjunct instructor to maintain an overload.
E Timesheets & Paychecks
1. Payday is the last working day of the month for full-time faculty and midmonth for part-time faculty (except December which is paid on the last day of
school). Direct Deposit is encouraged for your convenience.
2. Part-time Faculty and Overload Assignments
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a) Pay periods cover from the 1st of the month through the end of the month.
Time sheets will be placed in mailboxes or mailed by the appropriate
Dean’s office, and must be returned to that Dean’s office or mailbox on or
before the last day of the month. Instructors teaching classes that meet on
the last day of the month should estimate their time on the last day to
meet this deadline, making any corrections the following month. It takes
anywhere from one day to one week for the U.S. Postal Service to get this
to you. Direct Deposit is encouraged for timely receipt of your pay.
b) Paychecks for part-time faculty will be mailed on payday to the address on
file.
3. Changes in Deductions
If you make any adjustment to your deductions or TSA’s, please allow 30
days prior to the pay date for the changes to take effect. Forms are available
in the mailroom or Human Resources. See the Human Resources web page
for payroll due dates and pay dates.
F Absences & Arrive Late, Sick Leave
1. Instructors who arrive late and/or cannot meet their scheduled instructional
assignments must call and email the appropriate Division Office’s Executive
Assistant and the Division Dean. It is essential that you contact both people
and use both voicemail (signmail for Deaf instructors) and email to ensure
that someone gets the message in time to post a notice that class has been
cancelled. It is important to also let the Division Office know if there are any
class instructions that need to be included on the notice.
2. Before 8:00 a.m. or after 5:00 p.m. call Campus Police Services at Ext. 6111
for Fremont Campus classes and Ext. 2311 for Newark Campus classes.
Campus Police Services will post notices in this case.
3. Instructors should not ask someone to substitute for them without prior
permission from their Dean. All substitute instructors must be officially
employed by the District and properly credentialed and meet the Minimum
Qualifications as established by their department.
4. Instructors should record any time for which sick leave is claimed on the
absence report for that pay period. Adjunct faculty are only paid for sick leave
and jury duty – not for other types of absences.
5. If you have any questions about sick leave or absences, please call Human
Resources at Ext. 6088.
G Workers’ Compensation
1. All District employees (Full-time, Part-time, Other Hourly, Student Employees)
and volunteers, who have completed the appropriate volunteer form, are
covered by the District’s Workers’ Compensation plan.
2. Between 7:00 a.m. and 5:00 p.m.: If any employee or “signed-up” volunteer is
injured, after determining that the injury is not life threatening, call the
Workers’ Compensation Coordinator at Ext. 7355 or main Human
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Resources line at Ext. 6088 for assistance and referral to the District’s
Workers’ Compensation medical care provider. If the Coordinator is not
available, call the Ext. 6201 to speak to the AVP of Human Resources. If the
injury is life threatening, call 911 for Emergency Services. Then call Campus
Police at Ext. 6111 for emergency services personnel assistance. The
Workers’ Compensation Coordinator should be called afterward for additional
assistance and information.
3. Between 5:00 p.m. and 7:00 a.m.: An injured employee or “signed-up”
volunteer should be taken to the nearest open medical facility for care
(Campus Police Services, Ext. 6111, has a listing of open facilities). The
Workers’ Compensation Coordinator as well as employee’s supervisor should
be called after 7:00 a.m. the next morning.
H Instructor Evaluations
1. Classes will be visited by Deans and/or Designee. Full-time faculty members
who teach in the same discipline may be requested by administrators to
conduct classroom observations of adjunct faculty. This report will be
reviewed with the instructor following the observation and will be sent to you
in a sealed envelope for your signature prior to filing.
2. Instructors are required to administer student evaluations periodically.
Tenured full-time faculty undergo the evaluation process at least once every
three years. Non-tenured full-time faculty undergo the evaluation process at
least once in their first, second, and fourth year of employment. Adjunct
faculty are evaluated at least once within the first year and thereafter at least
every six semesters.
3. All full-time faculty will participate in a peer evaluation. The process for peer
evaluation will be explained to you by your Dean. (Refer to Article XIII,
Section 13.6 of the UFO Agreement).
I Faculty Senate
1. The Ohlone College Faculty Senate is the faculty voice in shared governance
issues at Ohlone – it is the means through which the faculty participate
effectively in the formation of college educational and professional policies, as
well as in the selection of major administrative personnel and faculty. The
Faculty Senate makes recommendations to the administration and the Board
of Trustees on matters of educational and professional significance.
2. The Faculty Senate does not take part in negotiations concerning working
conditions – these are handled by the faculty’s bargaining unit, the United
Faculty of Ohlone (UFO). See Section VI.C above for a description of the
UFO Contract.
3. The Faculty Senate is a representative body, with the Governing Council
consisting of 15 faculty representatives. The Faculty Senate generally meets
on the first and third Wednesday of each month. Anyone can bring up issues
and/or concerns to be placed on the agenda and addressed at these
meetings.
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4. For more information about the Faculty Senate, consult the Senate’s web
page at http://www.ohlone.edu/org/faculty_senate or contact the current
Faculty Senate President, Jeff Roberts, at jrobertsl@ohlone.edu.
J Acronyms
Note: 1. Acronyms without pronunciations given are spelled out when spoken.
2. Underlined acronyms are unique to Ohlone. Other acronyms are used at all
of the State’s community colleges.
ASCCC - Academic Senate for California Community Colleges
ASOC - Associated Students of Ohlone College
CalWORKS (pronounced cal-works) - California Work Opportunity and Responsibility
for Kids
CC – Curriculum Committee
CCLC - Community College League of California
CSEA - California School Employees Association
DDAS - Deans, Directors, Administrative Staff
DSPS - Disabled Students Programs and Services
EOPS - Extended Opportunity Programs and Services
FACCC (pronounced fac) - Faculty Association of California Community Colleges
FSA - faculty ervice area
FTES - full-time equivalent student
FTEF - full time equivalent faculty
IGETC (pronounced eye-get-see) – Inter-segmental General Education Transfer
Curriculum
OCDC - Ohlone College Deaf Center
NCHST - Newark Center for Health Sciences and Technology
SEIU - Service Employees International Union
SOAR (pronounced sore) - Social Ohlone and Recognition committee
TTIP (pronounced tee-tip) - Telecommunications and Technology Infrastructure
Program
UFO - United Faculty of Ohlone
VTEA (pronounced vuh-tee-uh) - Vocational and Technical Education Act
WSCH (pronounced wish) - weekly student contact hours
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VII
Ohlone College Policies
The Appendices of this handbook include several Ohlone College policies,
guidelines, and resolutions. A list of these, with brief descriptions, is included
here for your reference.
1. Appendix A – Sample outline for a Course Syllabus (with special notes for
Fully Online Courses)
2. Appendix B – Policy on Prerequisites, Corequisites, and Advisories
Describes the requirements for establishing and reviewing these.
3. Appendix C – Grading Policy
Lists the grades possible and describes situations such as withdrawals,
incompletes, credit by examination, and probation and dismissal.
4. Appendix D – Suggestions for Working with Deaf Students
5. Appendix E – Regulations for Instructional Field Trips
Lists the rules regarding college field trips.
6. Appendix F – Recommended Actions for Inappropriate Student Behavior
7. Appendix G – Standards of Student Conduct and Discipline and Due Process
Procedures
Lists the actions that constitute student misconduct, provides available
disciplinary actions, and describes the hearing process and student rights.
8. Appendix H – Policy on Academic Dishonesty
Lists the actions that constitute cheating and plagiarism and describes
sanctions and student rights.
9. Appendix I – Catalog Rights Policy
Describes what happens when the college catalog changes (i.e., changing
degree or graduation requirements) during the time that a student is enrolled
at the college.
10. Appendix J – Matriculation Plan
Describes matriculation, the process (comprised of Admissions, Assessment,
Orientation, Counseling and Advising, and Follow-up) that occurs outside the
classroom to assist students in reaching their stated goals at the college.
11. Appendix K – Academic Freedom Policy Statement
Describes the rights faculty have in choosing how to present the material in
their courses.
12. Appendix L – Equal Educational and Employment Opportunity Policy and
Policy on Sexual Harassment
Provides the sections of the Ohlone College Policy Manual that describe
these regulations and definitions.
13. Appendix M – Maintaining a Drug-Free Workplace
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Describes the college’s prohibition of controlled substances.
14. Appendix N – Ohlone College Vision, Values and Goals 2010-2015
Describes the college’s goals and how it fulfills these goals.
15. Appendix O – Effective Contact Requirements
VIII
Appendices
Appendix A - Sample Outline for a Course Syllabus
Your course syllabus is, in essence, a contract between you and the students in your
course. Therefore, your course syllabus should be clear and explicit, especially about
your expectations and how students will be evaluated. Your course syllabus is one of
the primary sources of information referred to when there are issues concerning student
conduct or grading.
The syllabus for online and hybrid courses must be available through the course
management system (Blackboard).
Below is a compendium of suggestions from faculty, staff, and administrators, for what
to include in your course syllabus in some form. The sections are indicated in bold,
followed by notes. Special notes for fully online and hybrid courses are so indicated.
Course Number and Section Number
Course Title
Semester and Year
Meeting Days and Times (if applicable)
Instructor Name
Consider a brief statement of your background. This is especially helpful for a
fully online course.
Telephone Number and Email Address
Policies on Response Time for Email
Instructor Website URL
Office Hours (if applicable)
For fully online courses it is very important to have clear policies and
expectations regarding instructor participation/responses to e-mails, forum posts,
etc.
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Student Learning Outcomes
Student Learning Outcomes for the course must be stated. These are available
in the Official Course Outline of Record for the course. It is also very important
for the instructor to review the Student Learning Outcomes with students so they
have a clear understanding of what they are expected to be able to do as a result
of taking the course.
Course Content and Assignments
To the extent possible, include a listing of assignments and due dates so that
students can plan ahead. This is particularly useful for exams, reports, and
quizzes. You may also want to include reading assignments (chapters and
pages). For fully online courses, it is extremely important that students can
readily find information about assignments. Since assignments may consist of
multiple components such as readings, discussion board postings, and
submission of written assignments, consideration should be given to how to
organize such information for easy access in the course management system
(Blackboard). Where to access assignments and due dates should be clearly
indicated in the syllabus.
Student Materials--Means of Achieving Objectives
This includes texts, supplies (e.g. paper, green books, art supplies), access
codes for online materials, and other materials needed to achieve the objectives
of the class. Refer to the official Course Outline of Record for information for your
particular course.
Classroom Instruction
Information should be provided as to how the class will be conducted. Such
information might include how homework, participation, and projects are handled.
For example, you may want to inform students that homework will only be
collected at random intervals or that there will be small group work in each class
session.
It is critical that instructors of fully online and hybrid classes make “effective
contact” strategies clear for students. These include:
• Time Commitment: tell students to plan to set aside X number of hours per
week for course work, as well as a weekly time slot for exams/etc.
• Class Participation: tell students how many times per week they must log
in and comment/post/etc. to maintain good standing in this course.
• Course Requirements: be explicit about requirements for participation,
exams, prompt submission of assignments, etc.
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In addition, instructors of fully online and hybrid classes should provide tips for
navigating the course. Below are examples (provided by instructors of online
courses) of what you might include.
o Announcements will pop-up when you log on to the course and you
may see a change to the text header on the homepage to catch
your attention.
o How to find and submit assignments, tests, exams, etc.
o Discussion Forum Tips
 Use this section to set the tone of discussions in this course.
 Check the discussion area frequently and respond to
questions appropriately
 Participation at least X times per week is expected.
 A certain degree of netiquette is required when posting to an
online discussion. Take a moment to read this section on
netiquette
http://www.learnthenet.com/english/html/09netiqt.html
if this is your first online course.
• Focus on one subject per message, typing the subject title in
the heading of your message
 Only capitalize words to highlight a point
 Cite references and sources when quoting
 Do not forward someone else's message without warning
them first.
 Humor is allowed, but note that without visual cues humor
can be misinterpreted.
 Feel free to use emoticons such as :) to let others know
you’re being humorous.
Assessment of Student Learning
Your syllabus should indicate clearly how you will be assessing student learning.
Indicate what types of activities will be assessed and the quantity. This includes
written and performance exams, quizzes, and reports. It is also useful to indicate
whether assignments will be graded, whether or not quizzes may or may not be
announced, and what materials can be used during exams and quizzes (e.g.
calculators, notes, texts). Note that course content, student assignments,
classroom instruction, and assessment of student learning need to be aligned
with the course student learning outcomes.
Evaluation of Student Performance
In this section, you should indicate how you will determine the student’s final
grade in the class. You may want to give a detailed breakdown of the points for
all graded assignments and what the cut-offs are for each letter grade.
Alternatively, you may simply want to give the weights for each component of the
grade, e.g. Class Participation – X%; Homework – X%; Lab Work – X%; Quizzes
– X%.
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Make Up Exams and Grade Improvement
You should be clear about whether or not you allow student to make up exams
that they have missed or retake exams in the case of unsatisfactory grades. You
should also include details in your syllabus about issues such as the conditions
under which exams can be made up or how much a grade can be improved with
a retake.
Attendance/Withdrawal
You should include important dates such as the last day to drop a class without a
grade, the deadline for indicating a “credit/no credit” grading preference (for
courses with that option), and the last day to withdraw from the class and receive
a “W”. You should also include your own specific attendance rules regarding
tardies, what constitutes an unexcused absence, and the number of absences
permitted before a student is dropped from the class.
Academic Dishonesty
The following paragraph can be used in your syllabus to refer students to the
college’s academic dishonesty policy.
Academic dishonesty defrauds all those who depend upon the integrity of the
College, its courses, and its degrees and certificates. Students are expected to
follow the ethical standards required in Ohlone courses. These standards are
defined in the Policy on Academic Dishonesty found at
http://www.ohlone.edu/org/studentservices/academicdishonesty.html.
Violations of this policy include cheating and plagiarism. (Copies of this policy are
available in the offices of the Vice President, Student Services; or Deans.)
For fully online and hybrid classes, you may want to include language about
file sharing and the possible repercussions.
Standards of Student Conduct
The following paragraph can be used in your syllabus.
The student has the right and shares the responsibility to exercise the freedom to
learn. The student is expected to conduct himself/herself in accordance with
standards of the College that are designed to perpetuate its educational
purposes. These standards, along with applicable penalties for violation, are
found in the Standards of Student Conduct and Discipline and Due Process
Procedures (see the College Catalog at http://www.ohlone.edu/catalog/
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Classroom Conduct
Describe any specific standards for your classroom relating to questions,
discussions, gum chewing, eating and drinking, talking, cell phone usage, etc.
Student Services
You may wish to highlight specific student services available to Ohlone students.
Refer to the Student Services of the Faculty Handbook for a list of services.
Degree and Certificate Completion
The Senate has voted to strongly encourage faculty to add the following
statement about degree and certificate completion in their syllabi.
Earning an associate degree or certificate from Ohlone can increase your
likelihood of getting hired for a new job, increase your earning potential as an
employee, and decrease your chance of being unemployed. Ohlone has almost
200 associate degrees and certificates from which you can choose—ranging
from Certificates of Accomplishment (7+ units) to an Associate in Arts or
Associate in Science with 60+ units. See a counselor and go online to consider
available degrees and certificates.
Technical Information (required only for fully online and hybrid courses)
This information should be copied into the syllabus for any fully online or hybrid
course.
This course uses the Course Management System (CMS) Blackboard NG 9.1
(BBNG9.1) This system is hosted 24/7 so that should you have any technical
issues, you can contact our Helpdesk for assistance. During regular business
hours (M-F 8:30AM to 6:00PM), you can email the Helpdesk at
eCampus@ohlone.edu
or call (510) 979-7579 (Fremont) | (510) 742-3130 (Newark). Please be patient
with their response time. After hours, you can chat live with a Helpdesk
representative by calling toll free (866) 259-6244 or submitting a Helpdesk
support request ticket at
http://d2.parature.com/ics/support/default.asp?deptID=8108.
Each student will be notified via an email account with the login and password for
his/her class account. Instructions for how to login will be included in the
correspondence. BBNG 9.1 is an online course management software program
that can be accessed by any computer that has Internet access and a browser
such as Firefox or Internet Explorer. The online education center will notify the
Dean of Online Education if there is a technical issue that would prevent you
from submitting work on time. Please be advised that if the issue is on the
college’s end, or if the email system is down, you will be granted an extension of
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time. If the problem is on your end, you need to ensure that it is resolved quickly
so that your work deadlines are not jeopardized.
System Recommendations to use for this course can be found on the technical
specifications page of the Ohlone College website at
http://www.ohlone.edu/org/infotech/studentresources.html#studentcomputers.
You will also need an email account.
Accessibility: As required by the Americans with Disabilities Act (ADA),
accommodations are provided to ensure equal opportunity for students with
verified disabilities. If a student has trouble using Blackboard and other
necessary technologies, he/she can talk with Disabled Students Programs and
Services (DSPS).
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Appendix B – Ohlone College Administrative Procedure (AP) 4260 on
Prerequisites, Corequisites, and Advisories
The Ohlone Community College District adopts the following policy in order to provide
for the establishing, reviewing, and challenging of prerequisites, corequisites, advisories
on recommended preparation, and certain limitations on enrollment in a manner
consistent with law and good practice. The Governing Board recognizes that, if these
prerequisites, corequisites, advisories, and limitations are established unnecessarily or
inappropriately, they constitute unjustifiable obstacles to student access and success
and, therefore, the Board adopts this policy which calls for caution and careful scrutiny
in establishing them. Nonetheless, the Board also recognizes that it is as important to
have prerequisites in place where they are a vital factor in maintaining academic
standards as it is to avoid establishing prerequisites where they are not needed. For
these reasons, the Board has sought to establish a policy that fosters the appropriate
balance between these two concerns.
College Policies and Procedures
1. The College shall provide the following explanations both in the College Catalog and
in the Class Schedule.
a) Definitions of prerequisites, corequisites, and limitations on enrollment including
the specific differences among them and the specific prerequisites, corequisites,
and limitations on enrollment which have been established pursuant to Ohlone
Administrative Procedure (AP) 4260.
b) Procedures for a student to challenge prerequisites, corequisites, and limitations
on enrollment and circumstances under which a student is encouraged to make
such a challenge.
c) Definitions of advisories on recommended preparation, the right of a student to
choose to take a course without meeting the advisory, and circumstances under
which a student is encouraged to examine that right.
Challenge Process
2. The College shall establish procedures by which any student who does not meet a
prerequisite or corequisite or who is not permitted to enroll due to a limitation on
enrollment, but who provides satisfactory evidence, may seek entry into the class
according to a challenge process as required in and according to provisions of
Ohlone Administrative Procedure (AP) 4260.
Curriculum Review Process
3. The College certifies that Curriculum Committee has been established by mutual
agreement of the administration and the Academic Senate as Ohlone Administrative
Procedure (AP) 4260. The Curriculum Committee shall:
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a) Establish prerequisites, corequisites, advisories on recommended preparation,
and limitation on enrollment pursuant to Ohlone Administrative Procedure (AP)
4260.
b) Verify and provide documentation that prerequisites or corequisites meet the
scrutiny specified in one of the measures of readiness specified in Ohlone
Administrative Procedure (AP) 4260.
c) Provide for a review of each prerequisite, corequisite, or advisory at least every
six years pursuant to Ohlone Administrative Procedure (AP) 4260. Any
prerequisite or corequisite which is successfully challenged under Ohlone
Administrative Procedure (AP) 4260 shall be reviewed promptly thereafter to
assure that it is in compliance with all other provisions of the law.
d) Provide for a review of each limitation on enrollment at least every six years
pursuant to Ohlone Administrative Procedure (AP) 4260.
Implementing Prerequisites, Corequisites, and Limitations on Enrollment
5. The College shall establish procedures wherein every attempt shall be
made to enforce all conditions a student must meet to be enrolled through
the registration process so that a student is not permitted to enroll unless
he or she has met all the conditions or has met all except those for which
he or she has a pending challenge or for which further information is
needed before final determination is possible of whether the student has
met the condition pursuant to Section 55003 of Title 5 and Section I.E. of
the Model District Policy.
Instructor’s Formal Agreement to Teach the Course as Described
5. The college shall establish a procedure whereby courses for which prerequisites,
corequisites, or advisories on recommended preparation are established will be
taught in accordance with the course outline pursuant to Section 55003 of Title 5.
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Appendix C - Ohlone College Grading Policy
Ohlone College uses the following letter grade system for evaluating the quality of
students’ work:
Symbol
A
Definition
Excellent
Grade Points
4
B
Good
3
C
Satisfactory
2
D
Passing, less than satisfactory
1
F
Failing
0
P
Pass (at least satisfactory)
0
NP
No Pass (less than satisfactory or failing)
0
Incomplete Grades
An I grade is not to be given in place of a withdrawal. After the withdrawal deadline,
students remaining in class must receive a letter grade other than W. An incomplete
grade may be assigned only when a student has failed to complete the final
examination, a class project, or a term paper because of illness or an unforeseen
personal emergency. It is the student’s responsibility to contact the instructor in such
cases.
When such conditions exist, the instructor and student must complete an “Incomplete
Grade Contract” which outlines the work to be completed within one calendar year.
Incomplete Grade Contracts are available in the Division Offices and the Office of
Admissions and Records. An I grade can be entered by the faculty on their WebAdvisor
grading page along with an expiration date. When the work has been completed as
outlined on the contract, the instructor will forward a “Change of Grade” form to the
Office of Admissions and Records. Students who do not complete the contract will be
assigned an F at the end of one calendar year. Students may present evidence of
extenuating circumstances to support a request for an extension of the time limit.
Petitions must be received during the term in which the one-year time limit expires.
Students may not re-enroll in a course where they have an Incomplete grade.
Withdrawal Policy
No grade (or symbol) will appear on the student’s record when withdrawal takes place
on or before the 30% point of a class.
The W symbol will be used to indicate withdrawal from a class from the 30% point to the
75% point of a class.
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After the 75% point to the end of the semester, only grades other than a W are to be
assigned to students of full-term classes.
Pass/No Pass Courses
A. The College will offer some courses for Pass/No Pass only. These courses shall not
be challenged at a later date for a letter grade. A student must earn a grade of C or
better in order to receive credit for a Pass/No Pass course.
B. The College will offer some courses with a Pass/No Pass or evaluative grade option.
A Pass/No Pass student is required to make a decision by the end of the fourth
week of class during the semester and no later than 30% of the term for a short-term
class or during the summer session. Once the deadline has passed, students may
not switch back from Pass/No Pass to letter grade option.
C. The College will offer some courses with only the evaluative grade option.
D. Faculty will not be aware of a student’s Pass/No Pass status from a class roster.
Entering an A, B, or C will equate into a Credit grade; grades of D or F will equate
into No Pass.
Credit by Examination
Certain courses are available for Credit by Examination. These courses are designated
by the symbol “CE”, “OE”, and “GE” in the College Catalog. To apply for Credit by
Examination, the student must be registered, must have completed 6.0 or more units at
Ohlone College, and must be in good academic standing. The student must be enrolled
in at least one other class during the semester in which Credit by Examination is
requested.
Petitions for Credit by Examination are available in the Office of Admissions and
Records and must be submitted during the first three weeks of the semester.
The grade assigned for Credit by Examination is recorded in the same manner as for
other courses. Credit is not given for any class which students have previously
attempted and failed or for which they have previously sought Credit by Examination. A
maximum of 10 units may be earned through Credit by Examination.
Credit by Examination shall not be used to establish the 12-unit residency requirement
for graduation.
Exceptions to these provisions may be granted, under unusual or hardship
circumstances, by petition to the Academic Appeals Committee.
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Probation and Dismissal
In the following sections, “semester” refers to Fall and Spring semesters only. Summer
session is counted in the GPA but not as a consecutive semester:
A. Probation
1. Academic Probation:
a. Any student who has unsuccessfully attempted 12 or more semester units
and whose cumulative GPA is less than 2.0 shall be placed on academic
probation.
b. A student (on academic probation) who achieves a cumulative GPA of 2.0 or
higher shall be removed from academic probation.
2. Progress Probation: A student who has enrolled in a total of at least 12 semester
units shall be placed on progress probation when the percentage of all of the
units in which the student has enrolled and for which entries of W, I, and NC are
recorded reaches or exceeds 50%.
B. Dismissal
1. Academic Dismissal: Any student who has unsuccessfully attempted 12
or more semester units will be dismissed when the cumulative GPA is
less than 1.75 for three consecutive semesters.
2. Progress Dismissal: Any student who has attempted 12 or more
semester units shall be dismissed if 50% of the grade entries are W, I,
and/or NC for three consecutive semesters. (Consecutive semesters are
based on student’s enrollment.)
3. Appeals of Dismissal: Any student who has been dismissed after having
been placed on academic probation or progress probation may petition
for reinstatement under the following conditions:
a. A student who is placed on academic probation after attempting 12
units and dismissed because of a cumulative grade point average of
less than 1.75 for three (3) consecutive semesters may petition for
reinstatement if the semester grade point average during the last three
(3) semesters is 2.0 or above.
b. Students may also petition for reinstatement in cases of extreme
extenuating circumstances not reflected in the above conditions.
c. A returning or transfer student on academic dismissal who maintains a
semester GPA of 2.0 for three (3) consecutive semesters may petition
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for reinstatement even if the student’s cumulative GPA is still below
2.0.
d. All denied petitions shall be directed to the Academic Appeals
Committee and must be received by a pre-determined deadline date.
C. Notification
A student’s academic standing, including “probationary,” “subject to
dismissal,” or “dismissed” status, shall be printed on the student’s grade
report at the end of each regular semester. A student who is subject to
dismissal or dismissed will also be so notified by e-mail.
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Appendix D – Suggestions for Working with Deaf Students
TIPS FOR WORKING WITH DEAF STUDENTS
ABOUT DEAF AND HARD OF HEARING STUDENTS
• Many Deaf and hard-of-hearing people do not lipread at all, as only about 35%
of what is spoken is visible on the lips. However, many Deaf and hard-ofhearing individuals benefit from seeing your lip movements and facial
expressions when you speak.
•
Not all Deaf and hard-of-hearing students know sign language. They may
rely on residual hearing, hearing aid, cochlear implant, and lipreading. They may
miss information that is conveyed in the classroom. Consequently, they need
specific accommodations, such as real-time captioning and notetaking.
•
All Deaf/hard-of-hearing students are unique and may require different
accommodations. They may or may not:
o Communicate through a sign language interpreter.
o Communicate through a captionist.
o Speak for themselves.
o Be skilled lipreaders.
•
Each Deaf or hard-of-hearing student is an individual. Usually, the most
effective approach to working with a deaf or hard-of-hearing student is to check
in with them privately at the beginning of the term to find out what their needs are
and how you can best accommodate them.
•
Expect the same from Deaf/hard-of-hearing students as you do other
students.
ROLE OF THE INTERPRETER
• Interpreters are strictly there to translate what is being said. They cannot
answer personal questions about the student, interject personal opinions, or
assist a student with schoolwork. Address questions or comments regarding the
Deaf student directly to the student.
•
Interpreters process information cognitively before interpreting. The
interpreted message therefore, will follow at a pace generally one to two
sentences behind the communicator. Speak naturally at a reasonable pace to
help facilitate an effective interpretive process.
INTERACTION WITH DEAF STUDENT
• Speak directly to the Deaf person, not to the interpreter. A common mistake
is to say, "Tell her . . ." or "Ask him . . . ." Instead, make eye contact with and
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•
speak directly to the Deaf person as though the interpreter is not present. This
shows the person respect and Develops the student/teacher relationship.
Speak clearly and naturally. Don’t exaggerate your mouth movements, speak
louder than normal, or direct additional attention towards a Deaf/HH student. Do
try to keep an eye out for expressions of frustration, confusion, and inattention in
such students. Feel free to talk with the student outside of class if you sense any
problems.
ACCESS
• Emphasize important information visually. This includes assignment,
schedule changes, or details, including new, difficult and/or key terms, which
should be written down or spelled out on the board, overhead, or in a handout.
This is helpful for the student as well as the interpreter or real time captioner.
•
Provide advance copies of lecture notes, technical terms, hand-outs, speeches,
audio recordings, song lyrics, websites, PowerPoint slides, and other materials
will help orient the deaf student and allow the interpreter to better prepare to
translate the class content.
SEATING ARRANGEMENTS
• Work with the student and his/her service provider to assure a proper
seating arrangement that maintains the best sight lines and comfort, along with
the least distractions.
INTERPRETATION
• Be aware of “process time”, which is the time required to process information
into another language. Slow down!
•
Plan some strategic breaks so that both student and interpreter or real time
captioner can have a mental and physical break from the rigors of the situation.
For the Deaf student, receiving information visually without breaks can be tiring
and cause eye fatigue. Additionally, simultaneous interpreting/captioning
requires the processing of new information while the information that was just
communicated by the speaker is being delivered. For classes longer than one
hour in which only one interpreter or real time captioner is available, a mid-class
break is essential.
CLASSROOM DISCUSSIONS
• Please repeat questions before answering. It may be difficult for the interpreter
to hear the questions, especially in a large space.
•
Ask students to raise their hand, be recognized, and then ask questions
and/or give comments. This will allow the interpreter or real time captioner to
finish interpreting/captioning for the current speaker and gives the Deaf or hard of
hearing student equal opportunity to participate in class. Also, encourage the
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students to wait until the teacher recognizes them before speaking or
signing. The interpreter or real time captioner can only convey one message at a
time.
GROUP WORK
• Do not force groups of deaf/hard of hearing students to work together. Well
before you establish groups, ask students privately for their preferences in
group assignments.
MEDIA IN THE CLASSROOM
• If you intend to show movies, slides, or video, be aware that media, as per
Federal Law, must be captioned or subtitled. If you have any concerns as to
whether your media has captioning, please contact the DSPS office ASAP (510)
659-6271.
•
A warning about YouTube videos: Often YouTube videos show the “CC”
symbol indicating they are captioned. However, if you click on the “CC” symbol,
and it says “English (Automatic Captions),” these captions are produced using
voice recognition software and are less than satisfactory. When used in the
classroom, they may limit accessibility for the student with a hearing loss, and the
errors are sometimes so inaccurate and inappropriate that they are distracting to
the hearing students in class. We strongly recommend that you always review
the entire YouTube video to check the accuracy of the captions before showing
these in class. If they are not accurate, you should contact the DSPS Office
ASAP.
LAST BUT NOT LEAST…
• Have a positive and flexible attitude! 
GLOSSARY
American Sign Language (ASL): Linguistically, ASL is a separate language from
English with its own syntax and grammar. It takes the same amount of study to become
fluent in ASL as it does to master a spoken language.
Sign language interpreters: Sign language interpreters help bridge the communication
gap by listening in class and translating lectures and discussions into sign language.
They may also translate the student’s signed communication into spoken English when
the student is called upon, has a comment or question, or makes a presentation.
Real-time captioning (or CART): With real-time captioning, a trained captionist
translates the spoken word in real time (simultaneously) which is then transmitted to the
student’s laptop screen. The captionist provides this service either in the classroom or
from a remote location.
Things to Remember When Working with an Interpreter or Real Time Captioner
•
The interpreter or real time captioner’s primary responsibility is to facilitate
communication. Instructors’ should refrain from asking the interpreter or ream
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time captioner to function as a teacher’s aide, to participate in class activities
or to perform other tasks. Doing so may interfere with the quality of
communication provided, compromise the role of the interpreter or real time
captioner and prevent full communication access for students who are deaf.
•
Familiarity with the subject matter will enhance the quality of the interpreted
message. If possible, meet with the interpreter or real time captioner before
class to share outlines, texts, agenda, technical vocabulary, class syllabus,
and any other pertinent information.
•
In class, the interpreter or real time captioner will position themselves in direct
line with you, the student, and any visual aids.
•
Interpreters process information cognitively before interpreting. The
interpreted message therefore, will follow at a pace generally one to two
sentences behind the communicator. Speak naturally at a reasonable pace
to help facilitate an effective interpretive process.
•
Ask students to raise their hand, be recognized, and then ask questions or
give comments. This will allow the interpreter or real time captioner to finish
interpreting/captioning for the current speaker and gives the Deaf or hard of
hearing student equal opportunity to participate in class. Also, encourage the
students to wait until the teacher recognizes them before speaking or signing.
The interpreter or real time captioner can only convey one message at a time.
•
Avoid talking while students are focused on written class work. Deaf students
require time to process visual aids and materials before returning their
attention to the interpreted message.
•
Use “I” and “you” when communicating with deaf students through an
interpreter or real time captioner. Look directly at the student with whom you
are communicating, not the interpreter or real time caption. Use of third-party
phrases such as, “Ask her” or “Tell him” can compromise the relationship
between the instructor and student.
•
Plan some strategic breaks so that both student and interpreter or real time
captioner can have a mental and physical break for the rigors of the situation.
Receiving information visually without breaks can be tiring and cause eye
fatigue. Additionally, simultaneous interpreting/captioning requires the
processing of new information while the information that was just
communicated by the speaker is being delivered. For classes longer than one
hour in which only one interpreter or real time captioner is available, a midclass break is essential.
•
If you intend to show movies, slides, or video, be aware that media, as
per Federal Law, must be captioned or subtitled. If you have any
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concerns as to whether your media has captioning, please contact the
DSPS office ASAP (510) 659-6271.
Tips for working with DSPS Students
•
The DSPS students are assessed by the DSPS Counseling Staff to determine
the accommodations necessary for the student to succeed in their courses.
The approved accommodations will not duplicate services of instruction,
which are otherwise available to all students; will be directly related to the
educational limitation of the verified disabilities of the students to be served;
will be directly related to the students participation in the educational process
in this college; will promote the maximum independence and integration of the
student; and will support participation of students with disabilities in
educational activities consistent with the mission of the community colleges.
The college is not required to provide accommodations, which are
fundamental alterations of academic requirements.
Some of the more common accommodations you may encounter are:
•
Note taking Services
If a note taker is necessary for your class, you will receive a notification,
which will explain a few simple steps for you to follow.
•
Test Taking Accommodations
Test Taking accommodations may include extended time, distraction reduced
setting, and/or use of calculators, dictionary, or spell checking devices.
Alternative days or times for an exam may be necessary to accommodate
both the student and the DSPS testing schedule. The integrity of the test
taking process is of the utmost importance to the DSPS staff. All tests are
proctored. The delivery process of the exam is carefully monitored between
the DSPS office and the instructor. If a student in your class requires
alternative testing, you will receive a notification, which will explain a few
simple steps for you to follow.
•
Other accommodations may include
Tape recording class lecture
Submitting course materials for large print or Braille
Preferential seating
Adaptive furniture
Assistive technology
Assistive listening devices (i.e. FM Loop with microphone)
Real-Time Captioning
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Appendix E - Regulations for Instructional Field Trips
Since field trips are an integral part of the instructional program. College regulations
should be observed throughout the field trip:
1. Field trip requests must be submitted to the Dean two weeks prior to departure date.
Completed form with signatures must be in the hands of the instructor prior to
departure. Please indicate if an interpreter will be required.
2. No field trips should be taken prior to the close of the late registration period.
3. The faculty member shall be responsible to be present during the entire field trip.
4. If the field trip includes an overnight stay, the instructor should attach a list of all
participants with their addresses, phone numbers, and place of contact (phone
number).
5. Care should be taken by the instructor to make it clear that the College’s
responsibilities will begin and end at the designated field trip site and that students
are on their own to and from the site (if not using a District vehicle):
a. Student passengers should not be assigned to specific cars.
b. Student passengers should arrange for their own transportation.
c. Student drivers shall not be compensated for use of vehicle or gas.
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Appendix F - Recommended Actions for Inappropriate Student Behavior
Faculty have many opportunities for direct contact with students. In these contacts they
may observe behavior which seems to depart from acceptable norms for classroom and
campus. The Situations and Recommended Actions described below offer methods of
intervention and referral to assist students and to maintain an orderly learning
environment. In addition, please read “Standards of Student Conduct and Discipline and
Due Process Procedures” in Appendix G.
Situation
Recommended Action
1. Student appears to be extremely
withdrawn or nonattentive. Behavior
is not disruptive to the class.
Talk privately with student and register
concern.
Inform student of Counseling and other
services.
Refer student to the Dean of
Counseling,
or a counselor.
2. Student is disruptive in class.
Behavior is inappropriate.
Comments are unrelated and
bizarre.
All of the above.
Set limits on behavior. Give a warning.
Write and note date of warning.
Example: “You cannot continue in class
if disruptive behavior continues.”
Inform your Dean.
3. Student openly expresses anger and
“acting out” behavior in class.
Appears potentially violent. Student
makes verbal threats.
All of the above.
4. Student implies or threatens harm to
self or others.
Call the Dean of Counseling, (Ext.
6037), or the Vice President, Student
Services (Ext. 6107), who will call
Campus Security (Ext. 6111).
If reluctant to approach student, contact
Counseling (Ext. 6037), or the Vice
President, Student Services (Ext. 6107),
who will contact Campus Security, if
appropriate.
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5. Student displays violent behavior.
Example: Strikes another student or
threatens others with a weapon.
CALL OR SEND A STUDENT TO
CAMPUS SECURITY (Ext. 6111)
Faculty and staff are encouraged to call the Counseling Department (Ext. 6037) for
consultation about assisting students who exhibit unusual behavior.
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Appendix G - Standards of Student Conduct and Discipline and Due Process
Procedures
In joining the academic community at Ohlone College students have the right and share
the responsibility to exercise the freedom to learn. Like other members of the academic
community, students are expected to conduct themselves in accordance with standards
of the College that are designed to perpetuate its educational purposes. These
procedures are in accordance with California Education Code Section 66300, which
requires each community college district to adopt standards of student conduct along
with applicable penalties for violation.
The following conduct shall constitute good cause for discipline, including but not limited
to the removal, suspension or expulsion of a student.
I. STANDARDS OF STUDENT CONDUCT
A.
Students shall respect and obey civil and criminal law, and may be referred to
law enforcement authorities for violation of laws of the city, county, state, and
nation.
B.
A charge of misconduct may be imposed upon a student for violating provisions
of Ohlone College regulations and the State Education and Administrative Codes
as related to College attendance or while on College-owned or College-controlled
property or at a College-sponsored activity (Education Code 76034). Examples
of "cause" with respect to charges of misconduct are noted in Education Code
Section 76033; authority for adoption of rules and regulations is noted in
Education Code Section 76937. Violations of such codes and regulations, for
which students are subject to disciplinary action, include, but are not limited to,
the following:
1.
Dishonesty, such as cheating, plagiarism, or knowingly furnishing false
information to the College;
2.
Forgery, alteration, or misuse of College documents, records, or
identification;
3.
Obstruction or disruption of instruction, administrative processes, College
activities, community services, disciplinary procedures, or other authorized
College activities;
4.
Disrupting the peace or quiet of any part of the campus or of a member of
the academic community by unauthorized loud or unusual noises; or by
threatening conduct such as verbal abuse, quarreling, or challenging to
fight; or by fighting;
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5.
Continued disruptive behavior; continued willful disobedience; habitual
profanity or vulgarity; or the open and persistent defiance of the authority
of College personnel or persistent abuse of College personnel;
6.
Causing, attempting to cause, or threatening to cause physical injury to
another person;
7.
Committing any form of harassment as defined by law or by District
policies and procedures;
8.
Engaging in harassing or discriminatory behavior based on disability,
gender, gender identity, gender expression, nationality, race or ethnicity,
religion, sexual orientation, or any other status protected by law;
9.
Engaging in intimidating conduct or bullying against another student
through words or actions, including direct physical contact; verbal
assaults, such as teasing or name-calling; social isolation or manipulation;
and cyberbullying;
10.
Willful misconduct which results in injury or death to a student or College
personnel or which results in cutting, defacing, or other injury to any real
or personal property owned by the District;
11.
Theft or damage to property belonging to the College, a member of the
College community, or a campus visitor; knowingly receiving stolen District
property or private property on campus; any computer-related crime as
identified by the California Penal Code (502[e][3]);
12.
Unauthorized entry to and/or use of College property;
13.
Unlawful possession, use, sale, offer to sell, or furnishing, or being under
the influence of, any controlled substance listed in Chapter 2
(commencing with Section 11053) of Division 10 of the California Health
and Safety Code, an alcoholic beverage, or an intoxicant of any kind; or
unlawful possession of, or offering, arranging, or negotiating the sale of
any drug paraphernalia, as defined in California Health and Safety Code
Section 11014.5;
14.
Willful or persistent smoking or other tobacco use in any area where
smoking or tobacco use have been prohibited by law or by regulation of
the governing board;
15.
Gambling on College property or College-controlled property;
16.
Violation of College policies or campus regulations concerning the
registration of student organizations; the use of College facilities; or the
time, place, and manner of public expression;
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OHLONE COLLEGE FACULTY HANDBOOK
17.
Failure to comply with lawful directions of College officials acting in
performance of their duties;
18.
Possession or use of explosives, dangerous chemicals, or deadly
weapons on College property or at a College function without prior
authorization of the College President;
19.
Lewd, indecent, or obscene conduct on District-owned or controlled
property, or at District-sponsored or supervised functions;
20.
Engaging in expression which is obscene; libelous or slanderous; or which
so incites students as to create a clear and present danger of the
commission of unlawful acts on College premises, or the violation of lawful
District administrative procedures, or the substantial disruption of the
orderly operation of the District;
21.
Persistent, serious misconduct where other means of correction have
failed to bring about proper conduct.
22.
Unauthorized preparation, giving, selling, transfer, distribution, or
publication, for any commercial purpose, of any contemporaneous
recording of an academic presentation in a classroom or equivalent site of
instruction, including but not limited to handwritten or typewritten class
notes, except as permitted by any District policy or administrative
procedure.
II. DISCIPLINE PROCEDURES
A.
Disciplinary Action
1.
Disciplinary action may be taken as a result of student misconduct. Type
of action shall be determined by the appropriate College official(s) directly
and/or with recommendation of the Student Conduct Board (see page 3).
Penalties are listed in the degree of severity, but not in chronological
administration.
a.
b.
c.
WARNING: Notice to student, oral or in writing, that continuation or
repetition of wrongful conduct may be cause for additional
disciplinary action.
REPRIMAND: Written statement of violation of a specified
regulation including the possibility of more extreme disciplinary
action.
DISCIPLINARY PROBATION: Exclusion from participation in
privileges or extracurricular College activities set forth in the written
notice of disciplinary probation for a specified period of time.
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d.
e.
f.
B.
SUMMARY SUSPENSION: A summary suspension is for
purposes of investigation. It is a means of relieving the tension of
the student body or individual class due to an alleged infraction of
student conduct standards, removing a threat to the well-being of
the students, or removing for the good order of the College a
student or students whose presence would prevent the continued
normal conduct of the academic community, protection of property,
and of the educational process.
DISCIPLINARY SUSPENSION: Exclusion from classes and other
privileges or activities as set forth in the notice of suspension for a
definite period of time. May include exclusion from campus.
EXPULSION: Termination of student status for an indefinite period.
The conditions of readmission, if readmission is permitted, shall be
stated in the order of expulsion.
2.
Any student suspended (disciplinary) or expelled who has violated Section
245 of the Penal Code (assault) must be reported to law enforcement
authorities as stated in Education Code Section 76035.
3.
Disciplinary actions are not recorded with a student's academic record.
Disciplinary suspension and expulsion are recorded in the office of the
Vice President, Student Services, until date of removal of the disciplinary
status.
Informal Discipline
1.
Informal discipline includes warning, verbal, or written reprimand;
probation; ineligibility to participate in activities or contests.
2.
Warning and temporary removal from participation may be imposed by a
College staff member who shall notify the Vice President, Student
Services, of the action. Written reprimand and probation may be imposed
by the Vice President, Student Services, or designee who shall notify the
College President (Education Code Section 76031).
3.
A student subject to informal discipline is entitled to a meeting (informal
hearing) with the Vice President, Student Services, or designee. At this
meeting the student shall be informed of the charges and shall have an
opportunity to refute the charges and/or provide any information related to
the alleged misconduct.
4.
No action involving disciplinary suspension or expulsion shall be taken
unless an administrator pursues the matter according to procedures in
which the student is entitled to a formal hearing (Education Code Section
66017).
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C.
D.
E.
Summary Discipline
1.
An instructor may suspend a student from class for the day of the
suspension and the next class meeting. The instructor shall report the
suspension to the Vice President, Student Services. If the student is a
minor, a parent conference shall be called (Education Code Section
76032).
2.
Temporary suspension and/or exclusion from a class, classes, or the
College may be invoked in accordance with law for a period of up to
ten (10) days by the President or
designee of the College (Education Code Section 76031).
Formal Discipline--Suspension
1.
In accordance with Education Code Section 76031, the President or
designee of Ohlone College may suspend a student from one or more
classes for the remainder of the term or from all College classes and
activities for one or more terms.
2.
A disciplinary suspension of a student shall be reported to the District
Governing Board. Whenever a minor is suspended from the College, the
parent or guardian shall be notified in writing (Education Code
Section 76031).
Formal Discipline--Expulsion
1. Expulsion is permanent separation from the College by action of the Governing
Board for good cause when other means of correction fail to bring about proper
conduct or when the presence of the student causes a continuing danger to the
physical safety of the student or others (Education Code Section 76030).
III. DUE PROCESS PROCEDURES
A.
Hearing Process
1.
A student who is subject to disciplinary suspension or expulsion shall have
a right to an impartial administrative hearing (Education Code Section
66017) by an Ohlone College Student Conduct Board.
2.
The student shall be given written notice of the charges, the evidence
against him/her, and the disciplinary sanction the administrator will
recommend to the Student Conduct Board.
3.
The hearing will be conducted no later than ten (10) days from the time
written notice is given.
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4.
B.
C.
Student Conduct Board Composition
1.
Two students, not directly involved in the misconduct case, appointed by
the Associated Students of Ohlone College (A.S.O.C. Council).
2.
Two faculty members, not directly involved in the misconduct case,
appointed by the Faculty Senate President.
3.
Two administrators, not directly involved in the misconduct case,
appointed by the College President who shall designate one administrator
as chairperson.
Right to Representation
1.
D.
A student shall be afforded the opportunity to waive the right to a hearing
before the Student Conduct Board and to agree to the disciplinary action
recommended by the administrator and/or Vice President, Student
Services. Any such waiver shall be in writing on a College form provided
by the administrator.
The student may represent himself or herself or may be represented by
another person, except that he or she shall not be represented by an
attorney except in cases where the student may be subject to expulsion.
The student may request that witnesses and other personnel with
pertinent information, as agreed to by the Conduct Board, be called to the
hearing meeting.
The Hearing Meeting
1.
The purpose of this administrative hearing is for the Student Conduct
Board to hear evidence, to make findings of fact, and to make decisions
based upon those facts. The burden of proof shall be on the administrator
pursuing the misconduct charge. The hearing shall be closed and
confidential unless the student requests, in writing, an open hearing.
2.
Evidence shall be admitted if it is relevant and is the sort of evidence on
which responsible persons are accustomed to rely in the conduct of
serious affairs. Hearsay evidence may be received but shall not be
sufficient in itself to support a finding unless it would be admissible over
objection in civil actions. Formal rules of evidence shall not apply.
Irrelevant and unduly repetitious evidence may be excluded. No evidence
other than that received at the hearing shall be considered.
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E.
F.
3.
A tape recording will be kept of the hearing. The student charged may
purchase a copy of the tape recording upon written request and at his/her
own expense, provided that the use of such copy is for any subsequent
proceedings related to the case. The student shall be allowed to listen to
the tape (with staff present) upon request.
4.
Within five days of the hearing, the chairperson shall deliver to the College
President a written report giving specific findings of fact as to each charge
and make recommendations for action.
College President's Decision
1.
Within five (5) days following receipt of the Student Conduct Board's
report, the College President shall make a decision. The President may
adopt the board's recommendations for action, may adopt a less severe
sanction, or may adopt a more severe sanction. The President shall send
a copy of his or her decision, together with the Student Conduct Board's
report to the student and the appropriate administrator(s).
2.
If the decision is to suspend a student, the College President shall notify
the Ohlone College Board of Trustees of that decision. The decision of
the College President shall be final (Education Code Section 76031).
Board of Trustees Hearing (Expulsion Cases)
1.
Expulsion may be imposed only by the Board of Trustees of the Ohlone
Community College District. Expulsion cases shall be heard initially by a
Student Conduct Board which shall provide a report and recommendation
to the College President who shall recommend the expulsion action to the
Board of Trustees.
2.
Upon receipt of the report and decision, the Secretary of the Board of
Trustees shall prepare and serve a Notice of Inquiry upon the student
charged. Such notice must be served upon the student within seven (7)
school days of the close of the aforementioned hearing. The secretary
shall also transmit a copy of the Notice of Inquiry to the College President;
Vice President, Student Services; and chairperson of the Student Conduct
Board involved in the case. Said Notice of Inquiry shall contain the
following:
a.
Notice of the time, date, and place of hearing at which the Board
will consider and act on the report and recommendation received in
connection with the proposed expulsion. The hearing shall be held
within sixteen (16) school days of the close of the hearing
conducted before the Student Conduct Board, but in no case shall
the hearing be held in less than eight (8) school days subsequent to
the delivery of the Notice of Inquiry;
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b.
c.
d.
e.
Notice that the student may be represented at the hearing by an
advisor; the advisor may be an attorney;
Notice that the hearing will be held in executive session unless the
student in writing requests a public hearing;
A statement that the student's failure to appear at the hearing shall
be deemed a waiver of his/her right to be present;
Such other information as the Board may wish to include.
3.
At the hearing before the Board of Trustees, the Board may request or
consider any additional evidence that it deems advisable. The Student
Conduct Board chairperson or advisor and the student or advisor, in that
order, shall be entitled to argue the case before the Board of Trustees and
to make a statement as to why the Board should or should not adopt the
report and decision of the College President or Student Conduct Board, as
the case may be, and as to what punishment, if any, should be imposed.
4.
The Board of Trustees may adopt or reject, in whole or in part, the report
and decision of the College President or Student Conduct Board. The
report and decision of the Board shall be final and conclusive and not
subject to appeal within the Ohlone Community College District.
Standards of Student Conduct and Discipline and Due Process Procedures
Approved by the Board of Trustees July 11, 2012
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OHLONE COLLEGE
NOTICE OF CHARGES OF VIOLATION OF
STANDARDS OF STUDENT CONDUCT
This notice is sent to you as a formal charge of violation of the Ohlone College
Standards of Student Conduct. Upon receipt of this notice you should contact the Vice
President, Student Services (Room 7358, Fremont campus; phone 510-659-6262) to
arrange a meeting.
Name of Student
Address
Telephone
Social Security No.
Name and Title of Person Filing Notice
Location and Telephone
Date of Informal Meeting with Student
Date of Sending or Handing Notice to Student
16. Charges: Describe alleged violation stating regulations or codes, dates,
locations, circumstances, other involved persons, and evidence.
Recommended Disciplinary Action
Enclosure(s):
Standards of Student Conduct and Discipline
and Due Process Procedures
Waiver Form
Signature
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Appendix H - Ohlone College Procedure on Academic Dishonesty
Academic dishonesty defrauds all those who depend upon the integrity of the College,
its courses, and its degrees and certificates. In a broader sense the public is defrauded
if faculty knowingly or unwittingly allows dishonest acts to be rewarded academically.
Faculty should make every reasonable effort to foster honest academic conduct.
Specifically, examinations should be appropriately proctored or monitored to prevent
students from copying or exchanging information. Examinations and answers to
examination questions should be secured in such a way that students cannot have
prior access to them. If the faculty member believes that there is evidence of academic
dishonesty on the part of a student, it is the faculty member's responsibility to take
appropriate action in accordance with this procedure and submit the Ohlone College
Academic Dishonesty Reporting Form. (Appendix H).
Students at Ohlone College have the right to know what constitutes academic
dishonesty in each course in which they are enrolled. Faculty members should apprise
their classes of the ethical standards required in their courses and the permissible
procedures in class work and examinations. If feasible, this information should be
presented in the course syllabus and/or on examination questionnaires. If it is not
feasible to include this information on the course syllabus, the policy should be
referenced on course outlines. Students should be informed of the consequences of
violation of these standards, their rights of appeal, and the procedures to be followed in
the appeal.
I.
Definitions of Academic Dishonesty
A. Cheating
At Ohlone, cheating is the act of obtaining or attempting to obtain credit for
academic work through the use of any dishonest, deceptive, or fraudulent
means. Cheating at Ohlone includes but is not limited to:
1.
Copying, in part or in whole, from another's test or other evaluation
instrument or obtaining answers from another person during the test;
2.
Submitting work previously presented in another course, if contrary to
the rules of either course;
3.
Using or consulting during an examination sources or materials not
authorized by the instructor;
4.
Altering or interfering with grading or grading instructions;
5.
Sitting for an examination by a surrogate, or as a surrogate;
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6.
B.
Any other act committed by a student in the course of his or her
academic work which defrauds or misrepresents, including aiding or
abetting in any of the actions defined above.
Plagiarism
At Ohlone, plagiarism is the act of representing the work of another as one's
own (without giving appropriate credit) regardless of how that work was
obtained and submitting it to fulfill academic requirements. Plagiarism at
Ohlone includes but is not limited to:
1.
The act of incorporating the ideas, words, sentences, paragraphs, or
parts thereof, or the specific substance of another's work, without giving
appropriate credit, and representing the product as one's own work; and
2.
Representing another's artistic/scholarly works such as musical
compositions, computer programs, photographs, paintings, drawings,
sculptures, or similar works as one's own.
II. Student Evaluation and Reporting
When a faculty member responsible for a course has reason to believe, and has
evidence to substantiate, that the behavior of a student or students falls within one
or both the above sets of definitions, it is a faculty's responsibility to take the
following steps:
1. Arrange a face-to-face meeting with the student; if the course is an on-line
course and meeting face-to-face is not an option, ideally schedule a phone
conversation or make other arrangements to handle the matter. At that time of
the meeting advise the student of the allegations, and make him or her aware of
the supporting evidence and the probable consequences/sanctions. Any
classroom confrontation should be as discreet as possible. If, as a result of this
meeting, the instructor believes that academic dishonesty occurred, the instructor
will inform the student of the sanctions to be assessed or recommended in
accordance with Section III and complete with the student the Academic
Dishonesty Reporting Form available on the Ohlone College website at
http://www.ohlone.edu/org/studentservices/academicdishonesty.html.
2. The Academic Dishonesty Reporting Form is to be submitted to the Vice
President, Student Services with a copy to the Academic Dean.
3. All notes and discussions between the student and the faculty member will be
kept confidential except as may be relevant in subsequent disciplinary
proceedings or any subsequent legal actions. Faculty members should not
discuss specific charges of cheating, plagiarism, or any other violations involving
specific individuals in the classroom before other members of the class.
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4. When a student fails to attend a scheduled conference to discuss the alleged
dishonesty, or when the apparent dishonesty is detected only near the end of the
semester and the instructor makes a good-faith effort to contact the student but is
unable to do so, the instructor may impose the recommended penalty and
complete the Academic Dishonesty Reporting Form without a conference. The
student's right to appeal is preserved.
III.
Sanctions
There shall be two major classifications of sanctions that may be imposed for
violations of this procedure: Academic and Administrative. Academic sanctions
will be defined as those actions related to the course work and grades which are
the province of the instructor. Administrative sanctions are concerned with a
student's status on campus and are acted on by the Vice President, Student
Services. The imposition of one variety of sanction will not preclude the additional
imposition of the other.
A. Academic Sanctions
Faculty are responsible for determining the type of academic sanction to be
applied to students involved in incidents of cheating or plagiarism. Usually a
form of "grade modification" will be employed. Before sanctions can be
employed, the faculty member must have verified the instances of academic
dishonesty by personal observation and/or documentation. In all cases the
violation should be reported to the Vice President, Student Services.
Sanctions that may be imposed by the faculty member include but are not
limited to those listed below. A student may be:
1.
Reprimanded orally. A student may be referred for counseling but
cannot be required to seek counseling.
2.
Lowered grade on assignment, exam, paper, or project involved.
3.
Failed in the evaluation instrument (assignment, exam, paper, or
project).
4.
Reduced in course grade, including possible failure of course. NOTE: A
grade of “F” earned in the course as a result of sanctions for academic
dishonesty is final and shall be placed on the transcript. If the student
withdraws from the course, a “W” will not replace an “F” earned as a
result of academic dishonesty.
5.
Retake or resubmit assignment, exam, paper, or project involved.
6.
Complete additional assignment, exam, paper, project, or course work.
7.
Required to drop or withdraw from the course.
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B.
8.
Referred for administrative sanctions. A faculty member may choose to
refer a student to the Vice President, Student Services for disciplinary
action in addition to the academic action the faculty member has taken
or in lieu of any academic sanction.
9.
Faculty Discretion cases involving the careless or inept handling of
quoted material but which fall short of the definitions of the acts of
cheating and/or plagiarism as defined in Section I.A. and Section I.B. of
this procedure may be dealt with at the discretion of the faculty member
concerned. Section I.A., item 6 also requires faculty interpretation.
Administrative Sanctions
As stipulated in the California Administrative Code, Sanction 41301, cheating
or plagiarism in connection with an academic program at a campus may
warrant expulsion, suspension, probation, or a lesser sanction.
Administrative action involving academic dishonesty at Ohlone College is the
responsibility of the Vice President, Student Services according to the
Standards of Student Conduct and Disciplinary and Due Process Procedures.
The Vice President, Student Services will respond to:
1.
2.
3.
Referrals from the faculty;
Flagrant violations of academic standards; and
Repeat violations as brought to attention by the faculty or through the
centralized reports filed with the Vice President, Student Services.
Repeat violators of the academic dishonesty policy will face the following
sanctions:
1. Students found to have violated the academic dishonesty policy in two
separate incidents will be placed on academic probation, and potentially
suspended or expelled from the College;
2. The College will initiate expulsion proceedings for students found to have
violated the academic dishonesty policy in three or more separate
incidents.
Faculty members will be notified by the Vice President, Student Services
when action has been taken.
IV.
Protection of Rights
Nothing in this procedure is intended to deny students who come within its scope
appropriate "due process," including the right to be informed of the charges, the
nature of the evidence supporting the charges, and to have a meeting with the
faculty member, the Vice President, Student Services or other decision-maker, at
which time statements and evidence on behalf of the student may be submitted.
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Nor is it intended to deny the right to appeal, through appropriate college
channels, any decision resulting from such a meeting.
V.
1.
Academic sanctions may be appealed through the Vice President, Academic
Affairs in accordance with college policy.
2.
When disciplinary suspension or expulsion is being recommended as an
administrative sanction, the student has a right to a formal impartial hearing
by an Ohlone College Student Conduct Board. (Education Code 66017)
Dissemination of Information
1. This procedure shall be published in the General Catalog. There shall also
be copies of this procedure in every department office, in the library, in the
Faculty Handbook, on-line, and copies available to all interested parties in the
Office of the Vice President, Student Services on the Fremont campus and
the Office of the Associate Vice President, Academic Affairs at the Newark
Center for Health Sciences and Technology.
2.
Dissemination of this information shall be the responsibility of the Vice
President, Student Services.
3.
The Vice President, Student Services shall submit to the Faculty Senate
annually a statistical report on the number and type of infractions and their
eventual disposition.
4. For all matters addressed in this procedure, the Vice President, Student
Services may designate a representative.
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Ohlone College
Academic Dishonesty Reporting Form
A faculty member who suspects a student has violated Ohlone College’s Procedures on
Academic Dishonesty shall meet with the student face-to-face to discuss the matter with
the student and hear the student’s response. If, despite the faculty member’s good faith
effort to schedule such a discussion, the student fails to meet, the faculty member
should complete the investigation, impose their recommended penalty, and complete
this form.
After meeting with the student and conducting any additional investigation needed, the
faculty member shall make a decision as to whether misconduct occurred.
•
If the faculty member concludes that no misconduct occurred, the matter ends
there. There is no academic sanction imposed, and there will be no record in the
student’s file of a dishonesty charge.
•
If the faculty member concludes that academic dishonesty occurred, s/he may
impose an academic sanction for the course. Sanctions that may be imposed by
the faculty member include but are not limited to those listed on the attached
form.
The faculty member should use this form if at the conclusion of the informal student
conference they conclude that the student in question violated the Procedures on
Academic Dishonesty, or the student in question failed to meet with the faculty member.
Complete and return this form to Ron Travenick, Vice President, Student Services in
7357 and send a copy to your academic dean.
The Vice President, Student Services tracks student conduct. Contact this office for
inquiries regarding possible past incidents of academic dishonesty for specific students
(659-6262).
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Academic Dishonesty Reporting Form
Please complete this form and return to the Vice President, Student Services and your
academic dean within 14 days of meeting with the student to discuss allegations. It is
not necessary to type this form, but please make it legible!
1. It has been concluded that the following student committed a violation of the
Ohlone College Procedures on Academic Dishonesty:
Name
Student ID#
Dept./Course No./Section No.
Semester/Year
2. Type of violation:
________ Cheating
Information
________ Plagiarism
________ Facilitation of Student Cheating
________Fabrication of
________ Other
3. Summary of the incident (attach a summary if more space is needed):
4. Academic sanction imposed by instructor – check all that apply. (Additional
penalties may be imposed by the Vice President, Student Services after reviewing
this form and other records.)
_______ referred for administrative sanctions
______ required to drop/withdraw from course
_______ failing grade on assignment, exam, paper, or project involved
_______ lower grade on assignment, exam, paper, or project involved
_______ resubmit assignment, paper or project (specify requirements and due date)
_______ retake exam
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_______ complete additional assignment, course work, exam, or paper
_______ reprimand orally
_______ no penalty
_______ other (please specify sanction)
NOTE: A grade of "F" earned in the course as a result of sanctions for academic
dishonesty is final and shall be placed on the transcript. If the student withdraws
from the course, a "W" will not replace an "F" earned as a result of academic
dishonesty.
Faculty Name (please print)
___________________________________________________________________
Dept. __________________________________________
_____________________________
Signature _______________________________________
______________________________
Phone #
Date
5. Appeals: A student has the right to appeal the faculty member’s decision that the
student committed the alleged act of academic dishonesty.
Should you have any questions about the discipline procedures, please contact the
Vice President, Student Services (510-659-6262).
6. Student Response:
a. I understand the violation with which I am charged and accept the faculty
disposition. I understand that if circumstances warrant, the Vice President,
Student Services may consider additional sanctions. I understand that this form
will be kept in a confidential file in the Office of the Vice President, Student
Services.
Student Signature
Date
Mailing Address
Phone
B. I understand the violation with which I am charged, but do not admit responsibility
and claim my right to appeal. The appeal must be submitted in writing, to the
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Vice President, Student Services, within 14 days of the date signed above. I
understand that if circumstances warrant, the Vice President may also consider
additional sanctions. I understand that this form will be kept in a confidential file
in the Office of the Vice President, Student Services.
Student Signature
Date
Mailing Address
Phone
C. The course in which the alleged incident of academic dishonesty occurred in is
taught on-line; therefore, the informal student conference was conducted via email, chat, phone, or other remote communication. The student:
___ Selected response option A above.
___ Selected response option B above.
D. Please select all that apply and initial. A meeting was not held because:
___ student did not appear at scheduled meeting
___ student was unavailable to meet
___ student did not respond to my request for a meeting
___ would not sign this form
___ other (please explain):
_______ Faculty Initials
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Appendix I - Ohlone College Catalog Rights Policy
Pursuant to California Education Code §4040l a student pursuing an Associate Degree
or Certificate of Achievement, or a Certificate of Completion may follow the general
education and major requirements which are published in the catalog in effect at the
time in which the student first began attendance at Ohlone College or regulations
current at the time the student files for and receives a degree and/or certificate.
Exceptions to this policy would be by petition process. Students pursuing academic
programs that require a separate application process are assigned to the catalog year
that the student is accepted into the program.
A course in which a student receives a W is not considered to have been completed.
The preceding catalog rights are subject to the following limitation: Students, who do
not complete an Ohlone College course during a period of six consecutive terms,
including summer sessions, forfeit the right to follow the degree or certificate
requirements set forth in any catalog prior to their resumption of studies. For the
purpose of this section, the effective period of a catalog extends from the beginning of a
Fall semester to the close of the subsequent Summer session. Please note that Ohlone
may require substitutions for required courses that have been discontinued.
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Appendix J - Ohlone College Student Success & Support Program
(formerly known as Matriculation)
The intent of the Student Success and Support Program is to increase California
community college student access and success through the provision of core
matriculation services, including orientation, assessment and placement, counseling,
advising, and other education planning services, with the goal of providing students with
the support services necessary to assist them in achieving their educational goal and
declared course of study.
Ohlone College Agrees To:
• Assess students’ basic
educational skills and career
goals.
We Expect Students To:
• Declare an educational goal.
• Attend classes.
• Orient students to the College’s
programs, services, and policies.
• Complete homework assignments.
• Provide quality instruction.
• Provide quality counseling.
• Provide a wide variety of
courses.
• Offer services to support
students’ education.
• Meet with a counselor to discuss
choices.
• Seek out support services as needed.
• Strive to make progress toward their
goal.
• Follow up students’ progress
toward their goals.
Note: This plan will be updated during the 2014-2015 academic year to reflect new
guidelines from the Student Success Act, 2012. A draft of the plan can be found here:
http://www.ohlone.edu/org/studentsuccesscomm/
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Appendix K - Ohlone College Academic Freedom Policy Statement
Citizens in the free society in order to discharge their responsibilities intelligently must
examine, with critical judgment, all points of view on major issues.
The Governing Board of Ohlone Community College District in order to create an
environment and atmosphere most conducive to excellent teaching and to provide
students with the most appropriate learning conditions approve the following policy for
Academic Freedom:
The community having invested resources in a community college has the obligation
to support and sustain an atmosphere which encourages the free exploration of
ideas.
Academic Freedom includes the protection of the opportunity for the teacher to
teach, and for the teacher and the student to study, without coercion, censorship, or
other forms of restrictive interference and that academic freedom encourages the
flow of ideas with the recognition that freedom to teach and freedom to learn imply
both rights and responsibilities within the framework of the law.
Instructors as citizens, members of a learned profession, and representatives of the
Ohlone Community College District shall be free from District censorship and
discipline when speaking or writing. However, the special position of instructors
imposes special obligations. Instructors as representatives of the district should be
accurate, objective, exercise appropriate restraint, encourage a spirit of mutual
respect for the opinion of others, and ensure the relevancy of subject matter to their
instructional areas.
6.6.1 Teaching Controversial Subjects
Citizens in a free society in order to discharge their responsibilities fully and
intelligently must examine, with critical judgment, all points of view regarding major
issues of their day and nation.
A. Objectivity: Instructors shall maintain an attitude of objectivity on controversial
topics when discussing them with students.
B. Respect for Others: Instructors shall encourage a spirit of mutual respect for
honest and informed opinions, regardless of how divergent they may be.
C. Relevant Data: Instructors shall become fully informed about the various
viewpoints on problems relevant to their instructional assignments and present
pertinent and objective data to their students.
D. Suitable Learning Materials: Instructors and librarians shall make available a
variety of suitable learning materials from which students may obtain valid data
dealing with the pros and cons of issues being studied.
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E. Time Consideration: A reasonable allocation of time shall be devoted to the
study of any single issue, in accordance with the approved course outline and
student needs.
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Appendix L - Ohlone College Equal Educational and Employment
Opportunity Policy and Policy on Sexual Harassment
EQUAL EDUCATIONAL AND EMPLOYMENT OPPORTUNITY POLICY
http://www.ohlone.edu/core/policy-equaleducemplopp.html
Inquiries regarding equal opportunity and nondiscrimination may be made as
follows:
Staff inquiries to:
Associate Vice President, Human Resources and Training
Ohlone College, 43600 Mission Blvd.,
Fremont, CA 94539; (510) 659-6088
Student inquiries to:
Vice President, Student Services
Building 7, Ohlone College, 43600 Mission Blvd.,
Fremont, CA 94539; (510) 659-6262
Inquiries related to compliance with Title IX and Title IX Compliance may be made
as follows:
Staff inquiries to:
Associate Vice President, Human Resources and Training
Ohlone College, 43600 Mission Blvd.,
Fremont, CA 94539; (510) 659-6088
Student inquiries to:
Vice President, Academic Affairs/Deputy Superintendent
Building 27, Ohlone College, 43600 Mission Blvd.,
Fremont, CA 94539; (510) 659-6220
PROHIBITION OF SEXUAL HARASSMENT
AP 3430 Prohibition of Harassment
http://www.ohlone.edu/org/board/policy/ap-chapter3/ap3430.html
Inquiries related to Sexual Harassment may be made as follows:
Staff inquiries to:
Associate Vice President, Human Resources and Training
Ohlone College, 43600 Mission Blvd.,
Fremont, CA 94539; (510) 659-6088
Student inquiries to:
Vice President, Student Services
Building 7, Ohlone College, 43600 Mission Blvd.,
Fremont, CA 94539; (510) 659-6262
Inquiries related to compliance with the American Disabilities Act and the
Rehabilitation Act of 1973 may be made as follows:
http://www.ohlone.edu/core/policy-complaintprocedures.html
All inquiries to:
Associate Vice President, Human Resources and Training
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Ohlone College, 43600 Mission Blvd.
Fremont, CA 94539; (510) 659-6088
Appendix M - Maintaining a Drug-Free Workplace
AP 3550 Drug Free Environment and Drug Prevention Program
http://www.ohlone.edu/org/board/policy/ap-chapter3/ap3550.html
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Appendix N – Ohlone College Vision, Mission, Values and Goals 2015-2020
Ohlone College Vision, Mission, Values and Goals 2015 – 2020
http://www.ohlone.edu/org/aboutohlone/goals.html
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Appendix O – Effective Contact Requirements
Regulations:
Title 5 and the Distance Education Guidelines for the California Community Colleges
state:
§55211 (just changed to §55224). Instructor Contact.
In addition to the requirements of §55002 and any locally established
requirements
applicable to all courses, district-governing boards shall ensure that:
(a) All approved courses offered as distance education include regular effective
contact between instructor and students, through group or individual meetings,
orientation and review sessions, supplemental seminar or study sessions, field
trips, library workshops, telephone contact, correspondence, voice mail. e-mail,
or
other activities.
(b) All distance education courses are delivered consistent with guidelines issued
by the Chancellor pursuant to section 409 of the Procedures and Standing
Orders
of the Board of Governors. Regular effective contact is an academic and
professional matter pursuant to title 5, section 53200.
Note: Authority cited: §70901 and §66700, Education Code.
Reference: §70901 and §70902, Education Code.
Guideline for §55211
This section defines what contact must be maintained between instructor and
student:
Subsection (a) stresses the responsibility of the instructor in a Distant
Education course to initiate
regular contact with enrolled students to verify their participation and
performance
status. The use of the term “regular effective contact” in this context suggests
that
students should have frequent opportunities to ask questions and receive
answers from
the instructor of record.
Subsection (b) honors the principle that for Distant Education courses, there are
a number of
acceptable interactions between instructor and student, not all of which may
require in-person
contact. Thus, districts will need to define “effective contact, “ including how
often, and in what manner instructor-student interaction is achieved. It is
important that
districts document how regular effective contact is achieved. Since regular
effective
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contact was declared an academic and professional matter, this documentation
must
include demonstration of collegial consultation with the academic senate, for
example
through its delegation to the local curriculum committee. A natural place for this
to occur
is during the separate course approval process . Documentation
should consist of the inclusion of information in applicable outlines of record on
the type
and frequency of interaction appropriate to each Distant Education
course/section or session. As
indicated in the Guideline to §55219, districts need to describe the type and
quantity of student-faculty interaction in their annual reports to their local
governing
boards and the State Chancellor’s Office.
Background:
In hybrid or fully online courses, ensuring Regular Effective Instructor/Student
Contact guarantees that the student receives the benefit of the instructor’s presence in
the learning environment both as a provider of instructional information and as a
facilitator of student learning. In a face to face course the instructor is present at each
class meeting and interacts via all class announcements, lectures, activities and
discussions that take a variety of forms. For example, discussions can be held as part
of a lecture format, group work scenarios, or content review sessions. The instructor
also serves as a content advisor when he or she answers questions both as they come
up in class and as they arise in individual situations. These types of questions are dealt
with via the telephone, email, or face to face office visits. Title V regulations do not
make a distinction between regular and distance education courses beyond the need to
have a separate curriculum approval process and the need to ensure regular effective
contact. Therefore, it is assumed that those qualities of regular effective contact
described above for the face to face environment, should also be applied to the distance
education situation. The Distant Education Guidelines require colleges to develop a
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policy regarding regular effective contact that addresses “the type and frequency of
interaction appropriate to each Distant Educaiton course/section or session”.
OHLONE Policy:
All Distant Education courses at OHLONE, whether hybrid or fully online will include
regular effective contact as described below:
•
Initiated interaction: Instructors will regularly initiate interaction with students to
determine that they are accessing and comprehending course material and that
they are participating regularly in the activities in the course. Providing students
with an open ended question forum, although appropriate, does not constitute the
entirety of effective instructor initiated interaction.
•
Frequency: Distant Education Courses are considered the “virtual equivalent” to
face to face courses. Therefore, the frequency of the contact will be at least the
same as would be established in a regular, face to face course. At the very
least, the number of instructor contact hours per week that would be available for
face to face students, will also be available, in asynchronous and/or synchronous
mode, with students in the Distant Educaiton format. Contact shall be distributed
in a manner that will ensure that regular contact is maintained, given the nature
of asynchronous instructional methodologies, over the course of a week and
should occur as often as is appropriate for the course.
•
Establishing expectations and managing unexpected instructor absence:
An instructor and/or department established policy describing the frequency and
timeliness of instructor initiated contact and instructor feedback, will be posted in
the syllabus and/or other course documents that are made available for students
when the course officially opens each semester. If the instructor must be out of
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contact briefly for an unexpected reason (such as illness or a family emergency
that takes the instructor offline), notification to students will be made in the
announcements area of the course that includes when the students can expect
regular effective contact to resume. If the offline time results in a lengthy
absence (i.e. more than three or four days) a substitute instructor should be
sought who can assist students while the instructor is unavailable.
Type of Contact: Regarding the type of contact that will exist in all OHLONE Distant
Education courses, instructors will, at a minimum, use the following resources to initiate
contact with students:
•
Threaded discussion forums with appropriate instructor participation.
•
General email
•
Weekly announcements in the Course Management System
•
Timely feedback for student work.
•
Instructor prepared e-lectures or introductions in the form of e-lectures to any
publisher created materials (written, recorded, broadcast, etc.) that, combined
with other course materials, creates the “virtual equivalent” of the face to face
class.
Suggestions:
•
Instructors should also choose to use other forms of communication, as
mentioned in §55211 of Title 5. (“…through group or individual meetings,
orientation and review sessions, supplemental seminar or study sessions, field
trips, library workshops, telephone contact, correspondence, voice mail. e-mail,
or other activities.”) and/or CCCConfer, video conference, pod cast, or other
synchronous technologies may also be included.
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•
It is suggested that Instructors should have a threaded discussion that is set
aside for general questions about the course and may wish to have weekly or
other timely, question and answer sessions available to students. This may also
be accomplished through virtual office hours.
Curriculum Committee Approval 05-22-06
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