Automate your account reconciliation
and reconcile millions of transactions
Runbook, Inc.
www.runbook.com
What you will gain from this session
You’ll learn how to enhance your
finance function in SAP®, with:
 Matching and clearing of your open item managed accounts
 The categorization of the left over line items
 Template based line item management rules
Introducing Runbook Team
Bart Krijntjes
Paul Schwartz
Chief Technology Manager
Runbook Inc.
+1 (973) 906 0443
Bart.Krijntjes@runbook.com
Business Development manager
Runbook Inc.
+1 (480) 277 8496
Paul.Schwartz@runbook.com
Runbook TRUE Reconciliation
Slide 3
Session overview
Introduction
TRUE Reconciliation process
•
•
•
•
•
Process overview
My Accounts – Account overview
Reconciliation template
Account balance tracker / line item management
Action items
Automation
•
•
Automation of matching and clearing
Automation of Line item management in tracker
Reporting
•
•
Standard reports inside SAP
Dash boarding outside SAP
Runbook TRUE Reconciliation
Slide 4
Mission: Balance sheet integrity for SAP customers
Runbook specializes in technology that automates and streamlines the financial close and
reporting process for global corporations using SAP enterprise resource planning
software. Runbook solutions deliver smarter software that seamlessly integrates into the
existing ERP environment, Runbook bridges the gap between finance and IT.
Runbook TRUE Reconciliation
Slide 5
Introducing Runbook Inc.
FIRST RELEASE IN 2001
250+ INSTALLATIONS AT ‘GLOBAL 5000’ COMPANIES
25000+ USERS AROUND THE WORLD IN SHARED SERVICE CENTERS,
BPOS, CORPORATE AND REGIONAL FINANCE DEPARTMENTS
RUNBOOK is an SAP gold partner
(SAP software and technology
solution partner)
Available on the SAP partner
portal and SAP Store
Runbook solutions are SAP
certified and embedded into SAP
applications
Runbook solutions are certified
for integration with SAP HANA
Runbook Solutions are certified
for integration with SAP Simple
Finance
Runbook Solutions are Certified
for SAP Fiori
Runbook TRUE Reconciliation
Slide 6
Runbook ONE: An integrated solution
Runbook solutions delivering smarter software that seamlessly integrates into the existing
ERP environment, Runbook bridges the gap between finance and IT.
Runbook TRUE Reconciliation
Slide 7
TRUE Reconciliation Differentiating features
Reconciliation of live data
• No downloading or duplication of data
• Direct access to all SAP financial data
• Links to SAP reports as evidence
• Role based workflow
• Flexible in workflow levels
• Easy & effective
collaboration
• Auto reconciliation of AR,
AP & GL
• Automated matching &
clearing using enhanced
algorithms
• Clarity on tasks and
Workflow
Shared service instructions
center
• Transformation into global
business services
Auto
consistency
• Live data improves accuracy
• No unassigned accounts
• Fewer human errors
Authorization
• Embedded with SAP
authorizations
• No duplication of SOD and
role maintenance
Audit
• Audit Anywhere makes PBC
process easy
• Documentation attached to
reconciliation package
Line item
automation
• Accounts at risk
• Values at risk
• Line items at risk
Risk
management
• Integrates with SAP Finance
master data and structures
• Changes supported by Excel
upload
Ease of
maintenance
Runbook TRUE Reconciliation
• Integrates the reconciliation process into SAP
• Ensures security & integrity of data
Slide 8
Session overview
Introduction
TRUE Reconciliation process
•
•
•
•
•
Process overview
My Accounts – Account overview
Reconciliation template
Account balance tracker / line item management
Action items
Automation
•
•
Automation of matching and clearing
Automation of Line item management in tracker
Reporting
•
•
Standard reports inside SAP
Dash boarding outside SAP
Runbook TRUE Reconciliation
Slide 9
Reconciliation Process
•
•
•
Preparer
Prepare
reconciliation
template
Create action items
Submit to
Reconciler
Coordinator
•
•
•
•
•
Reconciler
Complete
reconciliation
template
Create action items
Submit to Reviewer
•
•
Preparer
Reconciler
Coordinator
Preparation
Maintain changes in
accounts
Runbook TRUE Reconciliation
•
Reviewer
Owner
•
Slide 10
Reviewer
Review
reconciliation
template
Create and review
action items
Digitally approve or
reject to reconciler
Owner
Final review and
certification or
reject
Reconciliation Execution
Account
Overview
My
Accounts
Account
Template
Account
line item
Tracker
Overview of single or grouped accounts giving the
accounts reconciliation status
For each account item all available months in the
reconciliation year are displayed
For each month a separate template is created to
reconcile/analyze the account
If accounts are line item/open item managed, the
single postings can be analyzed and grouped together
Review and Approval
The execution screens are like the Russian Doll – Matrioshka, they are one inside the other.
They can also be accessed separately but you can cascade from the largest one to the tracker
of a specific Account Item.
Runbook TRUE Reconciliation
Slide 12
My accounts …
All relevant information in one screen..
Go to template in
different status modes
Comp-Code / GL account
/ Description
Reconciliation Rating /
Attachments /
Comments/ Actions
Reconciliation
responsibility group and
process status
Runbook TRUE Reconciliation
GL Account balance in
SAP
GL Account balance that
is reconciled
Slide 13
Local Currency
Value at risk
Open Actions per account
and total action balance
GL account Risk level
Reconciliation Template
All function accessible from one screen
Other reconciliation
template functions
Action open in this
account
Risk assessment at
reconciliation template
Reconciled Line items
grouped by ageing
Not reconciled line items
Runbook TRUE Reconciliation
Slide 11
Line item reconciliation
and classifying open line items
Line item management
categorization functions
developed in partnership with
Siemens India
Manual clearing function
to reclassify of charge off
open items
Runbook TRUE Reconciliation
Line item comments (free
text)
Categorizing line items
with reason codes
Slide 12
Blocking line items with
blocking reasons
Snoozing line items with
Snooze reasons
Action management
Action holder and due
date information
Action balance and value
at risk information
Action Status
Action attributes /
classification
All open actions to this
account
Action description where
user can explain his
activities
Runbook TRUE Reconciliation
Slide 13
Session overview
Introduction
TRUE Reconciliation process
•
•
•
•
•
Process overview
My Accounts – Account overview
Reconciliation template
Account balance tracker / line item management
Action items
Automation
•
•
Automation of matching and clearing
Automation of Line item management in tracker
Reporting
•
•
Standard reports inside SAP
Dash boarding outside SAP
Runbook TRUE Reconciliation
Slide 17
TRUE Reconciliation automation
Runbook Automation
All open line items at
Month-End
GL – AR - AP
Rule set
Data sets
Reconciliation and Review process
Acc-Item
Event
Preparer &
Reconcociler
Review and
approval
all
CLEARED
Clearing doc ≠
“blanc”
CLR_RULE
“Assignment”
000 CLEARED
Line Items
ZERO_BALANCE
D+C = 0
000 Timing
TRACKER - 001
CLEARING
MATCHED ZERO
BALANCE
ZERO_BALANCE
D+C <10>
AGE >
CLEARING
STANDARD
TRACKER - 002
CLEARING
MATCHED IN
TOLLERANCE
TRACKER - 003
AGE WITHIN CLR
STANDARD
yes
TRACKER – 004
AGE OVER CLR
STANDARD
Reconcile
Open items
approved for
clearing
AUTO CLEARING
CLEARING
002
CLEARING
MATCHED IN
TOL..
Open items not
approved for
clearing
Open items to
be managed
003 WITHIN
CLR_STRD
004 OUTSIDE
CLR_STRD
Reconciliation template per account (group) ready for Review and Approval
TRUE Reconciliation automation
AUTO CLEARING
002
CLEARING
MATCHED IN
TOL..
000 Timing
Runbook TRUE Reconciliation
004 OUTSIDE
CLR_STRD
Slide 19
Manage line items:
Open item reason codes
Comments
Actions
Demo
Session overview
Introduction
TRUE Reconciliation process
•
•
•
•
•
Process overview
My Accounts – Account overview
Reconciliation template
Account balance tracker / line item management
Action items
Automation
•
•
Automation of matching and clearing
Automation of Line item management in tracker
Reporting
•
•
Standard reports inside SAP
Dash boarding outside SAP
Runbook TRUE Reconciliation
Slide 21
Standard reports inside SAP
Using SAP standards and latest innovations……
Runbook Insight / SAP UI5
SAP BW / BO
HTML5
DALLAS
Runbook TRUE Reconciliation
Slide 23
Key points to take home
Why customers and partners favorite Runbook solutions
Added Value
• Reduce process cost
• Reduce process risk and automate manual activities
• Global harmonization of account reconciliations
• Corporate transparency
on Why, Who and When
• Ease of use at management
as well as local user level
and ssc level
• Incorporate and merge
both global and local
requirements in one
harmonized application
• Insuring embedded
financial reporting agility
Runbook TRUE Reconciliation
• Provide audit trails, activity history, and controls
• Leverage technology to improve data integrity and accuracy
Process
transparency
Usability
Flexibility of
solution
Corporate
changes
Autonomy
• Preventing conflict of interest
• Roles based on SAP SOD
Data
ownership
• Easy mitigation of data
ownership risk.
• Data remains inside the SAP
system
Ability to
integrate
• 100% seamless integration of all
financial components and data
retrieval from the SAP system at
real time
• Runbook has vast expertise in
Experience and SAP Financials
• Runbook works with global
track record
partners
Slide 28