“Army Vision: By 2028, a world‐class Army that is a source of national pride” FINANCE CENTER, PHLIPPINE ARMY
SERVICE CHARTER
“Army Core Purpose: Serving the people, securing the land” TABLE OF CONTENTS
Foreword
1
Vision and Mandate
2
Performance Pledge
3
Frontline Services
7
1.
2.
3.
4.
5.
6.
Processing of Pay and Allowances of Army Personnel
Bonus/Collateral Entitlements & Differential Claims (Ret)
Special Financial Assistance Claims
Fractional Pay & Allowances (Retirees) Claims
Commutation of Leave Credits (Retired/Separated)
Request for Financial Records:
a. Statement of Last Payment (1993 To Present Date)
b. Statement of Last Payment(Earlier Than 1993 )
c. GSIS Official Receipt (Earlier Than 1993)
d. BIR Form W-2
e. Certificate of Payment of Leave Balances
f. Philhealth Certificate of Payment
g. Authenticated Copy of Latest Payslip
h. Record Verification of Leave Credits
i. Certificate of Employment & Compensation
j. Pag-Ibig Official Receipt Claims
k. Issuance of Official Receipt (1993 to Present )
7. Authentication of Loan Documents
8. Request for Replacement of Lost /Damaged ATM
9. Issuance of Financial Security Clearance
10. Gains of PA Personnel in the Payroll
Newly Assigned Personnel
a. Called to Active Duty (CAD)
9
13
15
17
19
24
26
28
29
30
32
34
35
37
38
39
40
42
46
50
b. Called to Active Duty (CAD)
c. Candidate Soldiers (CS)
d. Reinstated
e. Returned to Military Control (RTMC)
11. Losses of PA Personnel in the Payroll
a. Relief
b. Transfer
c. Absent Without Official Leave (AWOL)
d. Dropped from Rolls (DFR)
e. Killed in Action (KIA)
f. Reverted
g. Discharged
h. Retired (Compulsory/Optional)
i. Resigned from the Service
12. Changes of PA Personnel in the Payroll
a. Promotion
b. Demotion
c. Long Pay (LP)
d. Capital Contribution (CC)
e. Loan
f. Nr of Dependents
g. Class “E” Allotment
13. Supplementary Claims of PA Personnel in the Payroll
a. Differentials (Pay & Allowances / Combat Pay /Long Pay)
b. Collateral Entitlements (HDP / IDP / Magna Carta, etc)
14. Other Changes of PA Personnel in the Payroll
a. Correct Spelling
b. Change of Family Name
c. Amendment of Serial Nr (SN)
d. Philhealth Nr
e. Tax Identification Nr (TIN)
f. Security of Tenure (SOT)
g. Extension To Active Duty (ETAD)
h. Extension To Enlistment (ETE)
15. Submission of Report of Correction
52
54
56
58
60
16. Verification of Present Duty Assignment of Military Pers
61
17. Stoppage of Pay & Allowances Claims
63
18. Restoration of Pay & Allowances Claims
66
19. IDP / HDP Claims
68
20. Payment of Light & Water Bill
72
21. Payment of Military ID
72
22. Payment of Rentals
73
23. Payment of Overpaid Pay & Allowances
74
24. Payment of Bid Security & Performance Bond
75
25. Payment of Property & Money Accountability
76
26. Payment through B-4 Accounts
77
27. Release of MDS Checks
81
28. Certificate of VAT/E-VAT Deduction Claims
83
29. Replacement of Stale / Damaged / Lost Check
84
30. Release of RCA Checks
86
31. Issuance of Advice to Debit Account (ADA)
88
FSFO Frontline Services
1. Cash Advance for Subsistence Allowance (S/A)
93
2. Cash Advance for Local Travel
95
3. Cash Advance for MOOE
97
4. Cash Advance for Collateral Entitlements
99
5. Payment of Fidelity Bond Premium
100
6. Payment of Electric & Water Bills
103
7. Payment of MOOE Through Contracting Office
105
8. Payment of Honorarium For Medical & Legal Retainers
107
9. Payment for Catering Services
109
10. Remittance of Overpayments
110
Guide to Abbreviations
111
Feedback Form
115
Office Directory
116
“Army Vision: By 2028, a world‐class Army that is a source of national pride” FOREWORD
Today, as one of the major service support units of the Philippine
Army, the Finance Center has evolved into a model of reliability and
transparency.
Without a doubt, efficient delivery and access to financial information
are among the significant concerns of Army personnel. Thus, in
adherence to the Anti-Red Tape Act of 2007, the Finance Center
worked to further improve the quality of service given to military
personnel, their dependents and other stakeholders by ensuring the
courteous, efficient and prompt delivery of frontline services.
This FCPA Citizen’s Charter was crafted to provide a quick guide to
FCPA’s frontline services. This is the realization of our commitment to
provide Premium Customer Experience.
This Charter ensures that our clientele is provided with relevant
information pertaining to requirements, steps and procedures,
timeframe and responsible persons during transactions with FCPA.
This is our commitment because YOU deserve no less.
We look forward to serving you more!
COL ANASTACIO C CABADING JR FS (GSC) PA
Director, Finance Center
“Army Core Purpose: Serving the people, securing the land” 1 “Army Vision: By 2028, a world‐class Army that is a source of national pride” VISION
By 2028, a world-class Finance Center that is a
source of pride for the Philippine Army.
MISSION
To provide financial services and other legal
authorized claims against PA appropriations to
military / CAAs, reservists, and civilian personnel in
support to the administration and operations of the
Philippine Army.
“Army Core Purpose: Serving the people, securing the land” 2 “Army Vision: By 2028, a world‐class Army that is a source of national pride” PERFORMANCE PLEDGE
We, the Officials and Employees of the FINANCE CENTER, PHILIPPINE
ARMY trusting in the Almighty God, profess our commitment to public
service and as such we promise to:

PROMOTE diligent observance of the tenet that we are PUBLIC
SERVANTS and therefore shall serve our clients, the Army Personnel
and their dependents, with utmost honesty and integrity;

LEAD modest lives appropriate to our status as public servants and
uphold the interest of our clienteles over and above personal interest;
ENGENDER

a culture of excellence, competence and
professionalism among our workforce towards improved service
delivery that will breed customer satisfaction;

DETER opportunities for red tape and graft and corruption by strictly
observing compliance to service standards and by streamlining
services so that we can immediately address the concerns of the
transacting public;

GENERATE goodwill by providing prompt, courteous and responsive
service to the Army personnel and their dependents;

EXERCISE prudence and observe transparency in all our
transactions by providing access to information in our policies,
programs and services through the FCPA’s Citizens Charter.
So,
help
us
God.
“Army Core Purpose: Serving the people, securing the land” 3 “Army Vision: By 2028, a world‐class Army that is a source of national pride” FRONTLINE SERVICES
Services Offered
Responsible
Branch
Maximum
Duration
Client
Page Nr
1. Processing of Pay and Allowances of Army Personnel
FCPA
1 week
PA Pers
9
2. Bonus/Collateral Entitlements & Differential Claims (Ret)
MFB
1 ½ mo
Retirees
13
3. Special Financial Assistance Claims
MFB
1 day
KIA
Beneficiary
15
4. Fractional Pay & Allowances (Retirees) Claims
MFB
2 ½ mo
Retirees
17
5. Commutation of Leave Credits (Retired/Separated)
MFB
6 mo
Retirees
19
a. Statement of Last Payment (1993 To Present Date)
FRB
30 mins
PA Pers
24
b.Statement of Last Payment(Earlier Than 1993 )
FRB
3 days
PA Pers
26
c. GSIS Official Receipt (Earlier Than 1993)
FRB
30 mins
PA Pers
28
d.BIR Form W-2
FRB
30 mins
PA Pers
29
e. Certificate of Payment of Leave Balances
FRB
4 days
PA Pers
30
f. Philhealth Certificate of Payment
FRB
1 hr
PA Pers
32
g.Authenticated Copy of Latest Payslip
FRB
30 mins
PA Pers
34
h.Record Verification of Leave Credits
FRB
4 days
PA Pers
35
i. Certificate of Employment & Compensation
FRB
1 hr
PA Pers
37
j. Pag-Ibig Official Receipt Claims
FRB
1 hr
PA Pers
38
k. Issuance of Official Receipt (1993 to Present )
FRB
30 mins
PA Pers
39
7. Authentication of Loan Documents
FRB
½ day
PA Pers
40
8. Request for Replacement of Lost /Damaged ATM
FRB
5 days
PA Pers
42
IB
30 mins
Retirees
46
EDPB
monthly
PA Pers
50
6. Request for Financial Records:
9. Issuance of Financial Security Clearance
10. Gains of PA Personnel in the Payroll:
a. Newly Assigned Personnel
b.Called To Active Duty (CAD)
c. Candidate Soldiers
d.Reinstated
“Army Core Purpose: Serving the people, securing the land” 4 “Army Vision: By 2028, a world‐class Army that is a source of national pride” e. Returned to Military Control (RTMC)
11. Losses of PA Personnel in the Payroll:
a. Relief
b.Transfer
c. Absence Without Official Leave (AWOL)
d.Dropped From Rolls (DFR)
e. Killed In Action (KIA)
EDPB
monthly
PA Pers
52
EDPB
monthly
PA Pers
54
EDPB
monthly
PA Pers
56
EDPB
monthly
PA Pers
58
f. Reverted
g.Discharged
h.Retired (Compulsory/Optional)
i. Resigned from the Service
12. Changes of PA Personnel in the Payroll:
a. Promotion
b.Demotion
c. Long Pay
d.Capital Contribution
e. Loan
f. Nr of Dependents
g.Class “E” Allotment
13. Supplementary Claims of PA Personnel in the Payroll:
a. Differentials (Pay & Allowances / Combat Pay /Long Pay)
b.Collateral Entitlements (HDP / IDP / Magna Carta, etc)
14. Other Changes of PA Personnel in the Payroll:
a. Correct Spelling
b.Change of Family Name
c. Amendment of Serial Nr
d.Philhealth Nr
e. Tax Identification Nr (TIN)
f. Security of Tenure (SOT)
“Army Core Purpose: Serving the people, securing the land” 5 “Army Vision: By 2028, a world‐class Army that is a source of national pride” g.Extension To Active Duty (ETAD)
h.Extension To Enlistment (ETE)
15. Submission of Report of Correction in the Payroll
EDPB
monthly
PA Pers
60
16. Verification of Present Duty Assignment of Military Pers
EDPB
monthly
PA Pers
61
17. Stoppage/Restoration of Pay & Allowances Claims
Opns Br
2 days
PA Pers
63
18. IDP / HDP Claims
Opns Br
2 mos
PA Pers
68
19. Payment of:
a. Light & Water Bill
PCB
15 mins Pers & Dep
72
b. Military ID
PCB
15 mins Pers & Dep
72
c. Rentals
PCB
15 mins Pers & Dep
73
d. Overpaid Pay & Allowances
PCB
30 mins Pers & Dep
74
e. Bid Security & Performance Bond
PCB
30 mins
75
f. Property & Money Accountability
PCB
30 mins Pers & Dep
g. Through B-4 Accounts
PCB
1 hr
a. MDS
DB
1 day
b. RCA
DB
20. Certificate of VAT/E-VAT Deduction Claims
Suppliers
Pers & Dep
76
77
20. Release of Checks:
1 mo
PA pers &
Suppliers
PA pers
83
DB
1 day
Suppliers
85
21. Replacement of Stale / Damaged / Lost Check
DB
1 week
PA pers
86
22. Issuance of Advice to Debit Account (ADA)
DB
2 days
Suppliers
89
81
FSFO FRONTLINE SERVICES
1. Cash Advances for:
2.
a. Subsistence Allowance (S/A)
FSFO
1 week Field Units
93
b. Local Travel
FSFO
3 days
Field pers
95
c. MOOE
FSFO
3 days Field Units
97
d. Collateral Entitlements
FSFO
3 days
Field pers
99
FSFO
3 days
DO / SDO
100
FSFO
3 days Field Units
103
Payment of:
a.
Fidelity Bond Premium
b. Electric & Water Bills
“Army Core Purpose: Serving the people, securing the land” 6 “Army Vision: By 2028, a world‐class Army that is a source of national pride” c. MOOE Through Contracting of Office
FSFO
3 days Field Units
105
d. Honorarium For Medical & Legal Retainers
FSFO
3 days
Retainers
107
e. Catering Services
FSFO
3 days Field Units
109
FSFO
3 days
111
3. Remittance of Overpayments
DO / SDO
FINANCE CENTER
PHILIPPINE ARMY
“Army Core Purpose: Serving the people, securing the land” 7 “Army Vision: By 2028, a world‐class Army that is a source of national pride” FINANCE CENTER PHILIPPINE ARMY
(FCPA)
FCPA is a service support unit of the PA responsible for administering the
settlement of pay and allowances and other collateral entitlements of PA troops
on the right time, place and amount against Philippine Army appropriations.
1.
Administer the payment of pay and allowances, collateral
entitlements of military and civilian personnel to include other legal and
authorized claims against PA appropriations.
2.
Gather and collate financial data and furnish such information to
higher headquarters, when required.
3.
Provide staff financial advice to higher, adjacent and lower
headquarters when required.
4.
Process claims for retirement, separation, hospitalizations and
lower headquarters when required.
5. Collect both appropriated and non-appropriated funds due the
government (Trust Fund) & deposit the same to authorized government
depository bank.
“Army Core Purpose: Serving the people, securing the land” 8 “Army Vision: By 2028, a world‐class Army that is a source of national pride” PROCESSING OF PAY & ALLOWANCES OF ARMY PERSONNEL
What service is being offered?
Processing of Pay & Allowances of Army Personnel
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
1. PROCESSING OF PAY & ALLOWANCES OF ARMY PERSONNEL
Step
Flow of
Transaction
Office
Location of
Responsible
Office
2nd Floor,
FCPA
Main
rd
3 Floor,
FCPA
Main
Person
Responsible
Processing
Time
EDPB Pers
2 weeks
Fiscal Clerk “PS”
Funds (Retirees)
1 days
1
Preparation of
Payroll
EDPB
2
Request for
Funding
MFB
3
Release of
Funds
OG1, ARMO
and MFO,
PA
HPA
Complex
Concerned Offices
5 days
4
Processing and
Indexing of
Payroll
PCB
FCPA
Main
Processing Clerk
“PS” Funds
30 mins
5
Funding
Preparation /
Signing of “Box
B” of Obligation
Request
MFB
3rd Floor,
FCPA
Main
Fiscal Clerk “PS”
Funds (Retirees)
1 hr
6
Signing of “Box
A” of Obligation
Request
Cmd
Section,
FCPA
Ground
Floor,
FCPA
Director, FCPA
1 hr
Documentary
Requirements
1. Monthly
Report of
Changes
(MRC)
2. Report of
Corrections
(ROC)
“Army Core Purpose: Serving the people, securing the land” 9 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Main
7
Journalization &
Recording
8
Pre-Audit
9
Issuance of
Check
10
Deposit of
Check to Land
Bank of the
Philippines
(LBP)
11
Transfer of Pay
to Individual
ATM Accounts
ASPA
ASPA
Building
ASPA Per
3 days
Pre-Audit
Branch,
MFO, PA
Technical
Building
Chief, Pre-Audit,
MFO, PA
1 day
DB
FCPA
Main
Bookkeeper ‘PS”
Funds
1 day
EDPB
FCPA
Main
Payroll System
Analyst NCO
1 day
LBP
Lawton
Avenue,
Fort
Bonifacio,
2 days
Flowchart of the Processing of Pay & Allowance of Army Personnel:
“Army Core Purpose: Serving the people, securing the land” 10 “Army Vision: By 2028, a world‐class Army that is a source of national pride” MANAGEMENT & FISCAL
BRANCH
“Army Core Purpose: Serving the people, securing the land” 11 “Army Vision: By 2028, a world‐class Army that is a source of national pride” MANAGEMENT & FISCAL BRANCH FUNCTIONS
1.
Provides staff advice to the commander on matters pertaining to
program, management and utilization of resources/fund.
2.
Provides the commander ready analytical data needed to higher
headquarters in the formulation of PA budget and appropriation.
3.
Provides periodic system review and analysis testing and evaluation
of the center program Policies and procedures.
4.
Performs other functions as the commander may direct.
SERVICES OFFERED:
1.
Bonus/Collateral Entitlements & Differential (Retirees) Claims
2.
Special Financial Assistance Claims
3.
Fractional Pay & Allowances (Retirees)
4.
Commutation of Leave Credits (Retired/Separated)
“Army Core Purpose: Serving the people, securing the land” 12 “Army Vision: By 2028, a world‐class Army that is a source of national pride” BONUS, PIB, COLLATERAL ENTITLEMENTS AND PAY & ALLOWANCES
DIFFERENTIAL (RETIREES)
What service is being offered?
Bonus, PIB, Collateral Entitlements and Pay & Allowances
Differential (Retirees)
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Retired/Separated PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
2. BONUS, PIB, COLLATERAL ENTITLEMENTS AND PAY & ALLOWANCES
DIFFERENTIAL (RETIREES)
Step
Flow of
Transaction
Office
Responsible
Location
of Office
Person
Responsible
Processing
Time
1
Submission
of
Documentary
Requirements
FRB
FCPA
Annex
Encoder of
Fractional/Collateral
(Retirees)
15 mins
2
Preparation
of Individual
Disbursement
Voucher (DV)
FRB
FCPA
Annex
Encoder of
Fractional/Collateral
(Retirees)
1 day
3
Processing of
DV
PCB
FCPA
Main
Processing Clerk
“PS” Funds
1 hr
4
Request for
Funding
MFB
FCPA
Main
Fiscal Clerk “PS”
Funds (Retirees)
1 day
5
Release of
Funds
OG1, ARMO
and MFO,
PA
HPA
Complex
Concerned Offices
Documentary
Requirements
1. Statement of
Last Payment
(SLP)
2. Retirement
Order
3. Certificate of
Non-Payment
from
concerned
FSFO
4. Orders (LP/
PIB/
Promotion/
Collateral)
5. Photocopy of
ATM
“Army Core Purpose: Serving the people, securing the land” 13 “Army Vision: By 2028, a world‐class Army that is a source of national pride” 6
Journalization
& Indexing
7
Pre-Audit
8
Issuance of
Individual
Checks
ASPA
ASPA
Building
Concerned Pers
3 days
Pre-Audit
Branch,
MFO, PA
Technical
Building
Chief, Pre-Audit,
MFO, PA
1 day
DB
FCPA
Main
Bookkeeper “PS”
Funds
1 day
Flowchart on the Processing of Bonus, PIB, Collateral Entitlements And Pay & Allowances
Differential (Retirees):
“Army Core Purpose: Serving the people, securing the land” 14 “Army Vision: By 2028, a world‐class Army that is a source of national pride” SPECIAL FINANCIAL ASSISTANCE (SFA)
What service is being offered?
Special Financial Assistance (SFA)
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
Beneficiaries of KIA PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
3. CLAIM FOR SPECIAL FINANCIAL ASSISTANCE (SFA)
Step
Flow of
Transaction
Office
Location
Responsible of Office
Person
Responsible
Processing Documentary
Time
Requirements
1
Preparation of
Documentary
Requirements
PGAB
APMC
Bldg
C, PGAB
3 hrs
2
Computation of
Last 12-months
Earning
Admin, FRB
FCPA
Annex
Statement of Last
Payment NCO
1 hr
Admin, FRB
FCPA
Annex
Encoder of
Fractional/Collateral
(Retirees)
1 hr
3
Indexing
4
Processing
PCB
Ground
Floor,
FCPA
Processing Clerk
“PS” Funds
1 hr
5
Request for
Funding
MFB
3rd Floor,
FCPA
Fiscal Clerk “PS”
Funds (Retirees)
1 hr
6
Release of
Funds
OG1,
ARMO and
MFO, PA
HPA
Complex
Concerned Offices
7
Funding
Preparation /
Signing of “Box
B” of ObR
MFB
3rd Floor,
FCPA
Fiscal Clerk “PS”
Funds (Retirees)
1 hr
8
Signing of “Box
Cmd
Ground
Director, FCPA
1 hr
1. AOC Journal
2. Spot Report
3. List of
Beneficiaries
(OAAG)
4. Disbursement
Voucher
“Army Core Purpose: Serving the people, securing the land” 15 “Army Vision: By 2028, a world‐class Army that is a source of national pride” 9
A” of Obligation
Request
Section,
FCPA
Floor,
FCPA
Journalization,
Indexing,
Bookkeeping
ASPA
ASPA
Bldg
Concerned Pers
1 hr
Pre-Audit
Branch,
MFO, PA
HPA
Techn
Bldg
C, PAB,
MFO, PA
1 hr
DB
FCPA
Main
Bookkeeper ‘PS”
Funds
1 hr
10
Pre-Audit
11
Issuance of SFA
Check
Flowchart on the Processing of Special Financial Assistance (SFA):
“Army Core Purpose: Serving the people, securing the land” 16 “Army Vision: By 2028, a world‐class Army that is a source of national pride” FRACTIONAL PAY & ALLOWANCES
What service is being offered?
Claim for Fractional Pay & Allowances
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
Retired PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
4. CLAIM FOR FRACTIONAL PAY & ALLOWANCES (RETIREES)
Step
1
2
Flow of
Transaction
Office
Location of
Responsible
Office
Submission of
Documentary
Requirements
Encoding of
Name in the
Payroll and
Preparation of
Disbursement
Voucher (DV)
Person
Responsible
Processing
Time
FRB
FCPA
Annex
Encoder of
Fractional/Collateral
(Retirees)
15 mins
FRB
FCPA
Annex
Encoder of
Fractional/Collateral
(Retirees)
5 days
PCB
FCPA
Main
Processing Clerk
“PS” Funds
1 day
Fiscal Clerk “PS”
Funds (Retirees)
30 mins
3
Processing and
Indexing of
Payroll
4
Request for
Funding
MFB
3rd Floor,
FCPA
Main
5
Release of
Funds
OG1, ARMO
and MFO,
PA
HPA
Complex
Concerned Offices
6
Funding
Preparation /
Signing of “Box
B” of Obligation
Request
MFB
3rd Floor,
FCPA
Main
Fiscal Clerk “PS”
Funds (Retirees)
1 hr
7
Signing of “Box
Cmd
Ground
Director, FCPA
1 hr
Documentary
Requirements
1. Statement of
Last
Payment
(SLP)
2. Retirement
Order
3. Last
Reenlistment
Order
4. Photocopy of
ATM Card
“Army Core Purpose: Serving the people, securing the land” 17 “Army Vision: By 2028, a world‐class Army that is a source of national pride” A” of Obligation
Request
Section,
FCPA
Floor,
FCPA
Main
8
Journalization &
Recording
ASPA
ASPA
Building
ASPA Per
3 days
9
Pre-Audit
Pre-Audit
Branch,
MFO, PA
Technical
Building
Chief, Pre-Audit,
MFO, PA
1 day
10
Issuance of
Check
DB
FCPA
Main
Bookkeeper ‘PS”
Funds
1 day
11
Deposit of
Check to Land
Bank of the
Philippines
(LBP)
EDPB
FCPA
Main
Payroll System
Analyst NCO
1 day
12
Transfer of
Fractional Pay to
Individual ATM
Accounts
LBP
Lawton
Avenue,
Fort
Bonifacio,
Flowchart on the Processing of Fractional Pay & Allowances:
“Army Core Purpose: Serving the people, securing the land” 18 “Army Vision: By 2028, a world‐class Army that is a source of national pride” COMMUTATION OF UNUSED LEAVE CREDITS
What service is being offered?
Commutation of Unused Leave Credits
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Retires PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
5. CLAIM FOR COMMUTATION OF UNUSED LEAVE CREDITS
Step
1
2
Flow of Transaction
Preparation of
Documentary
Requirements
Encoding of Claim in
the Ind’l Record
Office
Location of
Person
Processing Documentary
Responsible
Requirements
Office
Responsible
Time
PGAB
APMC Bldg
C, PGAB
FRB
FCPA
Annex
Records
NCO
2 days
PCB
Payment
Center,
FCPA Main
Processing
Clerk “PS”
Funds
1 day
Fiscal Clerk
for
Commutation
1 week
Budget
Officer, OG1,
PA
3
Processing &
Indexing
4
Designation of Batch
Nr & Request for
Funding
MFB
3rd Floor,
FCPA Main
5
Forward Request for
Funds to GHQ
OG1, PA
HPA
Complex
6
Forward Request for
Funds to DND
OJ1, GHQ
CGEA, QC
7
Confirmation of
Request
OCSAFP
CGEA,
Quezon
City
8
Endorse Request for
Funds to DBM
MFO, GHQ
CGEA,
Quezon
City
CSAFP
1. Disbursement
Voucher
2. Command
Clearance fm
OAAG
3. Retirement
Orders
4. Commutation
of Unused
Leave Orders
fm OAAG
5. Military Leave
/ Furlough
Records fm
OAAG
6. Statement of
Service fm
OAAG
7. Statement of
Last Payment
fm FCPA
8. Photocopy of
LBP ATM
Card
9. ASPA
Clearance
10. APAO
“Army Core Purpose: Serving the people, securing the land” 19 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Clearance
11. DLO
Clearance
9
Approve Request for
Funds / Release
Allotment Advice
DBM
Roxas Blvd,
Pasay City
10
Release of Funds thru
Advice of SubAllotment (ASA)
MFO, PA
HPA
Complex
Concerned
Offices
11
Fund DVs
MFB, FCPA
3rd Floor,
FCPA Main
Fiscal Clerk
“PS” Funds
(Retirees)
1 day
12
Journalization &
Recording
ASPA
ASPA
Building
C, ASPA
3 days
Pre-Audit
Branch,
MFO, PA
Technical
Building
Chief, PreAudit
Branch,
MFO, PA
1 day
DB
FCPA Main
Bookkeeper
‘PS” Funds
3 days
LBP
Lawton
Avenue,
Fort
Bonifacio,
13
Pre-Audit
14
Preparation of
Authority to Debit
Account (ADA)
15
Transfer of
Commutation to
Individual ATM
Accounts
“Army Core Purpose: Serving the people, securing the land” 20 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Flowchart on the Processing of Commutation of Unused Leave Credits:
“Army Core Purpose: Serving the people, securing the land” 21 “Army Vision: By 2028, a world‐class Army that is a source of national pride” FINANCIAL RECORDS
BRANCH
“Army Core Purpose: Serving the people, securing the land” 22 “Army Vision: By 2028, a world‐class Army that is a source of national pride” FINANCIAL RECORDS BRANCH
1.
Maintains centralized financial records of Philippine Army
personnel.
2.
Coordinates with FSUs on matters pertaining to remittances and
remits it to agency concerned.
3.
Provides financial information to all Philippine Army personnel.
4.
Responsible for the payment of ATM Payroll of the Philippine Armywide and for the centralized remittance of payroll deductions to different
Financial Institutions and Agencies.
SERVICES OFFERED
1.
Statement of Last Payment (1993 To Present Date)
2.
Statement of Last Payment(Earlier Than 1993 )
3.
GSIS Official Receipt (Earlier Than 1993)
4.
BIR Form W-2
5.
Certificate of Payment of Leave Balances
6.
Philhealth Certificate of Payment
7.
Authenticated Copy of Latest Payslip
8.
Record Verification of Leave Credits
9.
Certificate of Employment & Compensation
10.
Replacement of Lost /Damaged ATM
11.
Authentication of Loan Documents
“Army Core Purpose: Serving the people, securing the land” 23 “Army Vision: By 2028, a world‐class Army that is a source of national pride” 12.
Pag-Ibig Official Receipt Claims
13.
Issuance of Official Receipt (1993 to Present )
STATEMENT OF LAST PAYMENT (1993 to PRESENT)
What service is being offered?
Statement of Last Payment
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Retired/Separated PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
6a. REQUEST FOR STATEMENT OF LAST PAYMENT (1993 to present date)
Step
1
Flow of Transaction
Submission of
Documentary
Requirements
2
Processing
3
Preparation of
Certificate/Statement of
Last Payment
4
Authentication
Office
Location of
Person
Processing Documentary
Responsible
Office
Responsible
Time
Requirements
DISCHARGED
EP:
1. Discharge
Order
2. Confirmation
Order
Window # 2,
FRB
FCPA
Annex
Encoder
(SLP)
Admin, FRB
FCPA
Annex
Statement of
Last
Payment
NCO
10 mins
Admin, FRB
FCPA
Annex
Statement of
Last
Payment
NCO
3 mins
FCPA
Annex
Chief, FRB
10 mins
Admin, FRB
REVERTED /
SEPARATED
OFFRS:
1. Reversion/
Separation
Order
CDD:
1. Admission
Order fm VLuna
2. Discharge
Order fm VLuna
3. Confirmation
“Army Core Purpose: Serving the people, securing the land” 24 “Army Vision: By 2028, a world‐class Army that is a source of national pride” of CDD Order
5
Releasing
Window # 2,
FRB
FCPA
Annex
Encoder
(SLP)
FOR KIA:
1. Death
Certificate
2. Spot Report
Flowchart on the Processing of Statement of Last Payment:
“Army Core Purpose: Serving the people, securing the land” 25 “Army Vision: By 2028, a world‐class Army that is a source of national pride” STATEMENT OF LAST PAYMENT (Earlier than 1993)
What service is being offered?
Statement of Last Payment
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Retired/Separated PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
6b. REQUEST FOR STATEMENT OF LAST PAYMENT (earlier than 1993)
Step
1
Flow of Transaction
Submission of
Documentary
Requirements
2
Records Verification
3
Preparation of
Certificate/Statement of
Last Payment
4
Authentication
Location of
Person Processing Documentary
Office
Responsible
Office
Responsible
Time
Requirements
DISCHARGED
1. SOI
Window # 1,
FCPA
Archive
2. Discharge
FRB
Annex
NCO
Order
3. Confirmation
Order
Records
Section,
FRB
Admin, FRB
Chief, FRB
FCPA
Annex
Archive
NCO
FCPA
Annex
Statement of
Last
Payment
NCO
3 mins
FCPA
Annex
Chief, FRB
10 mins
2 days
REVERTED:
1. SOI
2. Reversion
Order
CDD:
1. SOI
2. Admission
Order fm VLuna
3. Discharge
Order fm VLuna
4. Confirmation
of CDD Order
“Army Core Purpose: Serving the people, securing the land” 26 “Army Vision: By 2028, a world‐class Army that is a source of national pride” 5
Releasing
Window # 1,
FRB
FCPA
Annex
Archive
NCO
FOR KIA:
1. SOI
2. Death
Certificate
3. Spot Report
Flowchart on the Processing of Statement of Last Payment:
“Army Core Purpose: Serving the people, securing the land” 27 “Army Vision: By 2028, a world‐class Army that is a source of national pride” REQUEST FOR GSIS OFFICIAL RECEIPT (earlier than 1993)
What service is being offered?
Request for GSIS Official Receipt (Earlier Than 1993)
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active/Retired PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
6c. REQUEST FOR GSIS OFFICIAL RECEIPT (earlier than 1993)
Step
Flow of Transaction
1
Fill up Request for GSIS
OR Slip
2
Processing
3
Preparation of
Certification that GSIS
Monthly Premium was
Deducted
4
Authentication
5
Releasing
Office
Location of
Person
Processing Documentary
Responsible
Office
Responsible
Time
Requirements
Window #1,
FCPA
FRB
Archive NCO
1. Statement
Annex
of Service
(SOS)
FCPA
Admin, FRB
SLP NCO
10 mins
2. Military ID
Annex
Statement of
Admin, FRB
FCPA
Last
5 mins
Annex
Payment
NCO
FCPA
Admin, FRB
Chief, FRB
10 mins
Annex
Window # 1
FCPA
Archive NCO
Annex
Flowchart on the Processing of GSIS Official Receipt:
“Army Core Purpose: Serving the people, securing the land” 28 “Army Vision: By 2028, a world‐class Army that is a source of national pride” REQUEST FOR BIR FORM W-2
What service is being offered?
Request for BIR Form W-2
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active/Retired PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
6d. REQUEST FOR BIR FORM W-2
Step
Flow of Transaction
1
Fill up Request Slip
2
Processing
3
Authentication
4
Releasing
Office
Location of
Person
Processing Documentary
Responsible
Office
Responsible
Time
Requirements
Window #1
FRB
FCPA
Annex
Asst
Records NCO
3 mins
EDP Section,
FRB
FCPA
Annex
Asst
Records NCO
10 mins
EDP Sec,
FRB
FCPA
Annex
Chief, FRB
10 mins
Window # 1,
FRB
FCPA
Annex
Asst
Records NCO
1. Military ID
Flowchart on the Processing of BIR Form W-2:
“Army Core Purpose: Serving the people, securing the land” 29 “Army Vision: By 2028, a world‐class Army that is a source of national pride” REQUEST FOR CERTIFICATE OF NON-PAYMENT OF LEAVE BALANCES
(COMMUTATION)
What service is being offered?
Request for Certificate of Non-Payment of Leave Balances
(Commutation)
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Retired PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
6e. REQUEST FOR CERTIFICATE OF NON-PAYMENT OF LEAVE BALANCES
(COMMUTATION)
Step
Flow of Transaction
Office
Location of
Person
Processing Documentary
Responsible
Office
Responsible
Time
Requirements
1
Submission of
Documentary
Requirements
Window # 1,
FRB
FCPA
Annex
Archive NCO
2
Processing
Admin, FRB
FCPA
Annex
Records
NCO
3
Records Verification
Records
Section, FRB
FCPA
Annex
Archive NCO
3 days
4
Preparation of
Certificate of NonPayment of Leave
Credits
FCPA
Annex
Statement of
Last
Payment
NCO
5 mins
Admin, FRB
1. Retirement
Order
2. Commutation
3. Mil Leave /
furlough
Record fm
OAAG
4. SOI
“Army Core Purpose: Serving the people, securing the land” 30 “Army Vision: By 2028, a world‐class Army that is a source of national pride” 5
Authentication
6
Releasing
EDP Sec,
FRB
Window # 1,
FRB
FCPA
Annex
Chief, FRB
FCPA
Annex
Archive NCO
30 mins
Flowchart on the Processing of Certificate of Non-Payment Of Leave Balances (Commutation):
“Army Core Purpose: Serving the people, securing the land” 31 “Army Vision: By 2028, a world‐class Army that is a source of national pride” REQUEST FOR PHILHEALTH CERTIFICATE OF PAYMENT
What service is being offered?
Request for Philhealth Certificate Of Payment
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
6f. REQUEST FOR PHILHEALTH CERTIFICATE OF PAYMENT
Step
Flow of Transaction
Office
Location of Person Processing Documentary
Responsible
Office Responsible
Time Requirements
Remittance
Section, FRB
FCPA
Annex
Remittance
Section, FRB
FCPA
Annex
Fill up ER 2 (Report of
Employee-Members)
Remittance
Section, FRB
FCPA
Annex
2
Request for Certificate of
Payment
EDP Section,
FRB
FCPA
Annex
Asst
Records
NCO
30 mins
3
Processing / Printing of
OR and Latest Payslip
EDP Section,
FRB
FCPA
Annex
Asst
Records
NCO
10 mins
4
Authentication
EDP Section,
FRB
FCPA
Annex
Chief, FRB
10 mins
5
Releasing
Window # 1,
FRB
FCPA
Annex
Asst
Records
NCO
1
Fill up Claim Form (CF) 1
Remittance
Pay Analyst
10 mins
1. Military ID
New Members:
Fill Up PHIC Member
Registration Form (PMRF)
10 mins
1. CF 1
2. PMRF
3. ER 2
“Army Core Purpose: Serving the people, securing the land” 32 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Flowchart on the Processing of Philhealth Certificate of Payment:
“Army Core Purpose: Serving the people, securing the land” 33 “Army Vision: By 2028, a world‐class Army that is a source of national pride” REQUEST FOR AUTHENTICATED COPY OF PAYSLIP
What service is being offered?
Request for Authenticated Copy of Payslip
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
6g. REQUEST FOR AUTHENTICATED COPY OF PAYSLIP
Step
Flow of Transaction
1
Fill up Request Slip
2
Processing
3
Authentication
4
Releasing
Office
Location of
Person Processing Documentary
Responsible
Office
Responsible
Time Requirements
Asst
Window #1
FCPA
Records
3 mins 1. Military ID
Annex
NCO
EDP Section,
Asst
FCPA
FRB
Records
10 mins
Annex
NCO
Chief, FRB
Window # 1,
FCPA
Annex
Chief, FRB
10 mins
FCPA
Annex
Asst
Records
NCO
3 mins
Flowchart on the Request for Authenticated Copy of Payslip :
“Army Core Purpose: Serving the people, securing the land” 34 “Army Vision: By 2028, a world‐class Army that is a source of national pride” REQUEST FOR RECORD VERIFICATION ON PAYMENT / NON-PAYMENT OF
LEAVE CREDITS
What service is being offered?
Request for Record Verification on Payment / Non-Payment of
Leave Credits
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Retired PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
6h. REQUEST FOR RECORD VERIFICATION ON PAYMENT / NON-PAYMENT OF
LEAVE CREDITS
Step
Flow of Transaction
Location of Person Processing Documentary
Office
Responsible Office Responsible Time
Requirements
1
Submission of
Documentary
Requirements
Window # 1,
FRB
FCPA
Annex
Archive NCO
2
Processing
Admin, FRB
FCPA
Annex
Records NCO 10 mins
3
Records Verification
Records
Section, FRB
FCPA
Annex
Archive NCO
3 days
4
Preparation of Certificate of
Payment / Non-Payment of
Leave Credits
Admin, FRB
FCPA
Annex
Records NCO
5 mins
5
Authentication
Chief, FRB
FCPA
Annex
Chief, FRB
30 mins
Releasing
Window # 1,
FRB
FCPA
Annex
Archive NCO
3 mins
6
3 mins
1. Ltr Rqst for
Record Check
fm OAAG
2. Mil
Leave/Furloug
h Record
3. Discharge
Order (EP)
4. Separation /
Reversion
Order
(Officers)
5. Change of
Family Name
Order
(Married
Female Pers)
6. SOI
“Army Core Purpose: Serving the people, securing the land” 35 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Flowchart on the Request for Record Verification on Payment / Non-Payment of Leave Credits:
“Army Core Purpose: Serving the people, securing the land” 36 “Army Vision: By 2028, a world‐class Army that is a source of national pride” REQUEST FOR CERTIFICATE OF EMPLOYMENT AND COMPENSATION
What service is being offered?
Request for Certificate of Employment and Compensation
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
6i. REQUEST FOR CERTIFICATE OF EMPLOYMENT AND COMPENSATION
Step
Flow of Transaction
Location of Person Processing
Office
Responsible Office Responsible
Time
Asst
Window # 1,
FCPA
Records
3 mins
FRB
Annex
NCO
1
Fill-up Request Slip
2
Processing
Admin, FRB
FCPA
Annex
Records
NCO
10 mins
3
Authentication
Chief, FRB
FCPA
Annex
Chief, FRB
10 mins
Releasing
Window # 1,
FRB
FCPA
Annex
Asst
Records
NCO
3 mins
4
Documentary
Requirements
1. Military ID
2. Latest
Payslip
Flowchart on the Request for Certificate of Employment and Compensation:
“Army Core Purpose: Serving the people, securing the land” 37 “Army Vision: By 2028, a world‐class Army that is a source of national pride” REQUEST FOR PAG-IBIG OFFICIAL RECEIPT
What service is being offered?
Request for Pag-Ibig Official Receipt
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
REQUEST FOR PAG-IBIG OFFICIAL RECEIPT
Step
Flow of Transaction
1
Fill up Request for PAGIBIG OR Slip
2
Processing / Printout of
Current OR
3
Photocopy OR of PriorYear
4
Authentication
5
Releasing
Office
Location of Person Processing
Responsible Office Responsible Time
Encoder of
Window #1,
FCPA
Official
2 mins
FRB
Annex
Receipt
Encoder of
EDP Section,
FCPA
Official
10 Mins
FRB
Annex
Receipt
Remittance
FCPA
Remittance
Section, FRB
15 mins
Annex Liaison Clerk
C, FRB
Window # 1,
FRB
FCPA
Annex
Chief, FRB
10 mins
FCPA
Annex
Encoder of
Official
Receipt
2 mins
Documentary
Requirements
1. Military ID
1. Printout of
2. Current OR
Flowchart on the Request for Pag-Ibig Official Receipt:
“Army Core Purpose: Serving the people, securing the land” 38 “Army Vision: By 2028, a world‐class Army that is a source of national pride” REQUEST FOR OFFICIAL RECEIPT (1993 to Present)
What service is being offered?
Request for Official Receipt (1993 to Present)
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active/Retired PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
REQUEST FOR OFFICIAL RECEIPT (1993 to present date)
Step
1
Flow of Transaction
Fill up Request Slip
Location of Person Processing Documentary
Office
Responsible
Office Responsible Time
Requirements
Window #1,
FRB
EDP Section
2
Processing / Printing
3
Authentication
Chief, FRB
Releasing
Window # 1,
FRB
4
FCPA
Annex
Encoder of
Official
Receipt
2 mins
FCPA
Annex
Encoder of
Official
Receipt
10 mins
FCPA
Annex
Chief, FRB
10 mins
FCPA
Annex
Encoder of
Official
Receipt
2 mins
1. Military ID
“Army Core Purpose: Serving the people, securing the land” 39 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Flowchart on the Request for Official Receipt (1993 to Present):
AUTHENTICATION OF LOAN DOCUMENTS
What service is being offered?
Authentication of Loan Documents
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
Only for Pers on Schooling, R&R, Mission and/or Hospitalized
What are the requirements?
As indicated
Step-by-Step Procedure:
7. AUTHENTICATION OF LOAN DOCUMENTS
(Only for Pers on Schooling, R&R, Mission and/or Hospitalized)
Step
Flow of Transaction
1
Submission of
Documentary
Requirements
2
Processing
3
Authentication
Office
Location of Person Processing Documentary
Responsible
Requirements
Office Responsible Time
Window # 1,
FRB
EDP Section,
FRB
Chief, FRB
FCPA
Annex
Loan
Verification
NCO
2 mins
FCPA
Annex
Loan
Processing
NCO
15 mins
FCPA
Annex
Chief, FRB
30 mins
1. Original Green
Payslip
2. Pre-Assessment
Form fm FI
3. Loan Application
Form signed by
Unit Cmdr
4. Military ID
5. DLO Clearance
(OAAG)
6. Reenlistment
Order (EP)
7. Appointment
Order (Officers)
“Army Core Purpose: Serving the people, securing the land” 40 “Army Vision: By 2028, a world‐class Army that is a source of national pride” 4
Releasing
Window # 1,
FRB
FCPA
Annex
Loan
Verification
NCO
2 mins
8. R&R / Mission
Order
9. Hospitalization
Order
10. Schooling
Order
Flowchart on the Authentication of Loan Documents:
“Army Core Purpose: Serving the people, securing the land” 41 “Army Vision: By 2028, a world‐class Army that is a source of national pride” REQUEST FOR REPLACEMENT OF LOST / DAMAGED ATM CARD
What service is being offered?
Request for Replacement of Lost / Damaged ATM Card
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
8. REQUEST FOR REPLACEMENT OF LOST / DAMAGED ATM CARD
Step
1
Flow of Transaction
Submission of
Documentary
Requirements
Person Processing Documentary
Office
Location of
Responsible
Office
Responsible
Time
Requirements
Window # 3,
FCPA
FRB
Encoder
2 mins 1. Military ID
Annex
2. Affidavit of
Admin
Section,
FRB
2
Preparation of Letter of
Introduction (LOI)
addressed to Land Bank
3
Authentication
Chief, FRB
Releasing
Window # 3,
FRB
4
5
Fill up Application Form for
Payroll Account at LBP
and Releasing of New
ATM Card
Landbank of
the Phils
FCPA
Annex
Records NCO 10 mins
FCPA
Annex
Chief, FRB
FCPA
Annex
Encoder
Lawton
Avenue,
Fort
Bonifacio
Loss
3. (Lost ATM)
4. Dilapidated
ATM
(Replacement)
10 mins
5
working
days
1. Two (2) Valid
IDs (incldg
Military ID)
2. Affidavit of
Loss
3. Dilapidated
ATM
(Replacement)
4. Letter of
Introduction
5. P50 (fee)
“Army Core Purpose: Serving the people, securing the land” 42 “Army Vision: By 2028, a world‐class Army that is a source of national pride” 6
Submit new Payroll
Account to FCPA
EDPB
2nd Floor,
FCPA
Main
Payroll
System
Analyst NCO
1. Stencil Savings
Acct Nr
2. Photocopy
ATM Card
3.Copy and Write
Account Name
and Account
Number Legibly
4. Signature
Flowchart on the Request for Replacement of Lost / Damaged ATM Card:
“Army Core Purpose: Serving the people, securing the land” 43 “Army Vision: By 2028, a world‐class Army that is a source of national pride” INTELLIGENCE BRANCH
“Army Core Purpose: Serving the people, securing the land” 44 “Army Vision: By 2028, a world‐class Army that is a source of national pride” INTELLIGENCE BRANCH
1.
Advises the commander in maters pertaining to the aspects of unit
security such as personnel, document, communications, and political security
being employed to protect the unit from sabotage, pilferage and other forms of
adverse activities against the establishment.
2.
Conducts security program limited to Finance Center personnel
only.
3.
Conducts security survey and inspection within the Headquarters
and its subordinate units.
4.
Conducts management audit of funds of FCPA and FSUs
5.
Conducts investigation on all cases of financial concern.
SERVICE OFFERED:
1.
Request for Financial Clearance
“Army Core Purpose: Serving the people, securing the land” 45 “Army Vision: By 2028, a world‐class Army that is a source of national pride” REQUEST FOR FINANCIAL CLEARANCE
What service is being offered?
Request for Financial Clearance
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
REQUEST FOR FINANCIAL CLEARANCE
Step
Flow of Transaction
Person
Processing Documentary
Office
Location of
Responsible
Office
Responsible
Time
Requirements
RETIRED:
1. SLP
2. AFP Data
Sheet
1
2
3
Submission of
Documentary
Requirements
Processing /
Authentication
Releasing
ISB
ISB
ISB
FCPA
Main
FCPA
Main
FCPA
Main
Clearance
NCO
Chief, ISB
Clearance
NCO
5 mins
25 mins
5 mins
SEPARATED:
1. Separation
Order
2. SLP
3. AFP Data
Sheet
DISCHARGED:
1. Discharge
Order
2. SLP
3. AFP Data
Sheet
CDD:
1. SLP
2. AFP Data
Sheet
3. Confinement
Order
4. Confirmation
of CDD Order
FOR KIA:
1. SLP
2. Tax
Identification
“Army Core Purpose: Serving the people, securing the land” 46 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Nr (TIN)
3. Death
Certificate
4. Spot Report
Flowchart on the Request for Financial Clearance:
“Army Core Purpose: Serving the people, securing the land” 47 “Army Vision: By 2028, a world‐class Army that is a source of national pride” ELECTRONIC DATA
PROCESSING BRANCH
“Army Core Purpose: Serving the people, securing the land” 48 “Army Vision: By 2028, a world‐class Army that is a source of national pride” ELECTRONIC DATA PROCESSING BRANCH
1.
Develops and maintain computer based system
2.
Generates computerized financial data
3.
Prints computerized payrolls and payslip
4.
Provides computer training
5.
Gives staff advice regarding computerization.
SERVICES OFFERED:
1.
Gains in the Payroll
2.
Losses in the Payroll
3.
Changes in the Payroll
4.
Supplementary Claims in the Payroll
5.
Other Changes in the Payroll
6.
Report of Correction
7.
Verification of Unit Assignment of Army Personnel
“Army Core Purpose: Serving the people, securing the land” 49 “Army Vision: By 2028, a world‐class Army that is a source of national pride” GAINS IN THE PAYROLL
What service is being offered?
Request for Gains in the Payroll
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
CAD, New CS, Reinstated, RTMC PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
10. GAINS IN THE PAYROLL
Step
Flow of Transaction
1
Submission of Monthly Report
of Changes (MRC)
Office
Responsible
Disbursing
Officers/
Finance Sgts
Location of Processing
Office
Time
Documentary
Requirements
Following required
attachments:
Units
CAD &
Appointment
Orders
Call to Military
Training Order
Reinstatement
Order
· Called to Active Duty (CAD)
/ New Officers
· New Candidate
Soldiers
· Newly Reinstated to the
Service
· Returned to Military Control
(RTMC)
RTMC Order
Finance Service
Field Office
(FSFO)
1. Transmittal
2. MRC
3. Attachments
2
Send MRC to EDPB, FCPA
3
Edit Payroll
EDPB Pers
2nd Floor,
FCPA Main
4
Printing of Payroll / Pay Slip
EDPB Pers
2nd Floor,
FCPA Main
5
Printing of Data Summary for
Funding
EDPB Pers
2nd Floor,
FCPA Main
6
Printing of ATM Payroll
EDPB, FCPA
2nd Floor,
FCPA Main
27th-8th
day of the
month
9th-11th
day of the
month
14th day
of the
month
24th-25th
day of the
“Army Core Purpose: Serving the people, securing the land” 50 “Army Vision: By 2028, a world‐class Army that is a source of national pride” month
Flowchart on the Gains in the Payroll :
“Army Core Purpose: Serving the people, securing the land” 51 “Army Vision: By 2028, a world‐class Army that is a source of national pride” LOSSES IN THE PAYROLL
What service is being offered?
Losses in the Payroll
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
Relieved, Transferred, AWOL, DFR, KIA, Reverted, Discharged,
Retired, Separated, Resigned PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
11. LOSSES IN THE PAYROLL
Step
Flow of Transaction
1
Submission of Monthly Report
of Changes (MRC)
2
Office
Responsible
Disbursing
Officers/
Finance Sgts
Location of Processing
Office
Time
Units
Documentary
Requirements
Following required
attachments:
 Relief / Transfer
Reassignment
Orders
 AWOL / DFR
Morning
Report & Radio
Message
 KIA
Spot Report /
Death Certificate
 Reverted
Reversion
Orders
 Discharged
Discharge
Orders
 Retired (Compulsory /
Optional)
Retirement
Orders
 Resigned from the Svc
Separation
Orders
Send MRC to EDPB, FCPA
Finance Service
Field Office
(FSFO)
1. Transmittal
2. MRC
“Army Core Purpose: Serving the people, securing the land” 52 “Army Vision: By 2028, a world‐class Army that is a source of national pride” 3
Edit Payroll
EDPB Pers
2nd Floor,
FCPA Main
4
Printing of Payroll / Pay Slip
EDPB Pers
2nd Floor,
FCPA Main
5
Printing of Data Summary for
Funding
EDPB Pers
2nd Floor,
FCPA Main
6
Printing of ATM Payroll
EDPB, FCPA
2nd Floor,
FCPA Main
27th-8th 3. Attachments
day of the
month
9th-11th
day of the
month
14th day
of the
month
24th-25th
day of the
month
Flowchart on the Losses of PA Personnel in the Payroll :
“Army Core Purpose: Serving the people, securing the land” 53 “Army Vision: By 2028, a world‐class Army that is a source of national pride” CHANGES IN THE PAYROLL
What service is being offered?
Changes in the Payroll
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
12. CHANGES IN THE PAYROLL
Step
Flow of Transaction
1
Submission of Monthly Report
of Changes (MRC)
Office
Responsible
Disbursing
Officers/
Finance Sgts
Location of Processing
Office
Time
Following required
attachments:
Units
Promotion /
Demotion
Orders
Long Pay
Order
· Promotion / Demotion
· Long Pay
· Capital Contribution
Letter of Intent
· Loan from Financial
Institution
Loan Voucher
Birth
Certificate /
Updated SOI
Allotment
Order /
Photocopy of ATM
Card of Allottee
1. Transmittal
2. MRC
3. Attachments
· Nr of Dependents
· Class “E” Allotment
2
3
Documentary
Requirements
Send MRC to EDPB, FCPA
Edit Payroll
Finance Service
Field Office
(FSFO)
EDPB Pers
2nd Floor,
FCPA Main
27th-8th
day of the
month
“Army Core Purpose: Serving the people, securing the land” 54 “Army Vision: By 2028, a world‐class Army that is a source of national pride” 4
Printing of Payroll / Pay Slip
EDPB Pers
2nd Floor,
FCPA Main
5
Printing of Data Summary for
Funding
EDPB Pers
2nd Floor,
FCPA Main
6
Printing of ATM Payroll
EDPB, FCPA
2nd Floor,
FCPA Main
9th-11th
day of the
month
14th day
of the
month
24th-25th
day of the
month
Flowchart on the Changes in the Payroll :
“Army Core Purpose: Serving the people, securing the land” 55 “Army Vision: By 2028, a world‐class Army that is a source of national pride” SUPPLEMENTARY CLAIMS OF PA PERSONNEL IN THE PAYROLL
What service is being offered?
Supplementary Claims of PA Personnel in the Payroll
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
13. SUPPLEMENTARY CLAIMS IN THE PAYROLL:
Step
Flow of Transaction
1
Submission of Monthly Report
of Changes (MRC)
2
Office
Responsible
Disbursing
Officers/
Finance Sgts
Location of Processing
Office
Time
Documentary
Requirements
Following required
attachments:
Units
· Pay and Allowances
Differential
Assignment
/Reassignment
Order
· Combat Pay
Differential
Reassignment
Order
· Promotion Differential
Promotion Order
· Long Pay Differential
Long Pay
Order
· Collateral Entitlements
(i.e. IDP)
IDP Orders
Send MRC to EDPB, FCPA
Finance Service
Field Office
(FSFO)
1. Transmittal
2. MRC
3. Attachments
3
Edit Payroll
EDPB Pers
2nd Floor,
FCPA Main
4
Printing of Payroll / Pay Slip
EDPB Pers
2nd Floor,
FCPA Main
27th-8th
day of the
month
9th-11th
day of the
month
“Army Core Purpose: Serving the people, securing the land” 56 “Army Vision: By 2028, a world‐class Army that is a source of national pride” 5
Printing of Data Summary for
Funding
6
Printing of ATM Payroll
EDPB Pers
EDPB, FCPA
2nd Floor,
FCPA Main
2nd Floor,
FCPA Main
14th day
of the
month
24th-25th
day of the
month
Flowchart on the Supplementary claims in the Payroll :
“Army Core Purpose: Serving the people, securing the land” 57 “Army Vision: By 2028, a world‐class Army that is a source of national pride” OTHER CHANGES IN THE PAYROLL
What service is being offered?
Other Changes in the Payroll
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
14. OTHER CHANGES IN THE PAYROLL
Step
Flow of Transaction
1
Submission of Monthly Report
of Changes (MRC)
Office
Responsible
Disbursing
Officers/
Finance Sgts
Location of Processing
Office
Time
Units
Documentary
Requirements
Following required
attachments:
· Spelling of Name
1. Military ID
2. Birth Certificate
3. SOI
· Change of Family Name
(Married Female
Personnel)
Change of Family
Name Order
· Amendment in Serial Nr
· PhilHealth Nr
· Tax Identification Nr (TIN)
· Security of Tenure (SOT)
· Extension to Active Duty
(ETAD)
· Extension Term of
Enlistment (ETE)
1. Appointment
Order (Ofcr)
2. Enlistment
Order (EP)
3. SOI
1. Photocopy of
PHIC ID
2. SOI
1. Photocopy of
BIR ID
2. SOI
SOT Order
ETAD Order
ETE Order
“Army Core Purpose: Serving the people, securing the land” 58 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Finance Service
Field Office
(FSFO)
1. Transmittal
2. MRC
3. Attachments
2
Send MRC to EDPB, FCPA
3
Edit Payroll
EDPB Pers
2nd Floor,
FCPA Main
4
Printing of Payroll / Pay Slip
EDPB Pers
2nd Floor,
FCPA Main
5
Printing of Data Summary for
Funding
EDPB Pers
2nd Floor,
FCPA Main
6
Printing of ATM Payroll
EDPB, FCPA
2nd Floor,
FCPA Main
27th-8th
day of the
month
9th-11th
day of the
month
14th day
of the
month
24th-25th
day of the
month
Flowchart on the Other Changes in the Payroll :
“Army Core Purpose: Serving the people, securing the land” 59 “Army Vision: By 2028, a world‐class Army that is a source of national pride” SUBMISSION OF REPORT OF CORRECTION (ROC)
What service is being offered?
Submission of Report of Correction (ROC)
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
15. SUBMISSION OF REPORT OF CORRECTION (ROC)
Flow of Transaction
Office
Responsible
1
Submission of Report of
Correction (ROC) to FSFO
Disbursing
Officers/
Finance Sgts
2
Transmit ROC to EDPB, FCPA
3
Printing of ATM Payroll with
Correction
EDPB Pers
2nd Floor,
FCPA Main
4
Loading of ATM Payroll
Diskette to LBP
EDPB Pers
2nd Floor,
FCPA Main
Step
Location of Processing
Office
Time
Units
Finance Service
Field Office
(FSFO)
Documentary
Requirements
27th-8th
1. Transmittal
day of the
2. ROC
month
3. Appropriate
Orders
Flowchart on the Submission of Report of Correction :
“Army Core Purpose: Serving the people, securing the land” 60 “Army Vision: By 2028, a world‐class Army that is a source of national pride” VERIFICATION OF STATUS & UNIT ASSIGNMENT OF ARMY PERSONNEL
What service is being offered?
Verification of Status & Unit Assignment of Army Personnel
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
16. VERIFICATION OF STATUS & UNIT ASSIGNMENT OF ARMY PERSONNEL
Step
1
2
Flow of Transaction
Submit Letter Request
Verification
Office
Responsible
Admin Br, FCPA
(MSg Anthony
Erum)
EDPBr, FCPA
Location of Processing
Office
Time
Ground
Floor,
FCPA Main
2nd Floor,
FCPA Main
Documentary
Requirements
Formal Request
for Verification of
Whereabouts of
Army Pers
E-copy in Excel
Format 2003 or
lower indicating
the ff data re
concerned pers:
1. Serial Nr
2. L-Name
3. F-Name
3
Preparation of Letter Reply and
Releasing
Admin Br, FCPA
Ground
Floor,
FCPA Main
“Army Core Purpose: Serving the people, securing the land” 61 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Flowchart on the Verification of Status & Unit Assignment Of Army Personnel:
OPERATIONS BRANCH
“Army Core Purpose: Serving the people, securing the land” 62 “Army Vision: By 2028, a world‐class Army that is a source of national pride” OPERATIONS BRANCH
1.
Provides advice to the Commander on the matters pertaining to
organization, training, plans, programs and operation of the Center.
2.
Monitors daily the financial operations of the different field units and
branches of FCPA on cash receipts and disbursements, fund programming,
expenditures, check, production, collection of accounts, bonding of Accountable
officers and others.
3.
Evaluates the daily activities and outputs against present standards
and programs, identifies the deviations to include the degree and some
accusatory factors.
4.
Coordinates and give feedback to the different staff sections on its
finding for the immediate institutions of remedial measures.
5.
training.
Initiates training plans, policies and programs exception security
6.
Supervises and monitors in-service training conducted by field units
to update agent, and other cash accountable officers.
7.
Prepares and develops operating program of the Center in
accordance with the Army AOP.
8.
Coordinates with the higher headquarters, staff offices and
operating units of FCPA pertaining to its functions.
9.
Supervises and performs CMO activities of the unit
SERVICES OFFERED:
1.
Stoppage/Storage of Pay and Allowances
2.
Processing of Instructors Duty Pay (IDP)
“Army Core Purpose: Serving the people, securing the land” 63 “Army Vision: By 2028, a world‐class Army that is a source of national pride” REQUEST FOR STOPPAGE OF PAY AND ALLOWANCES
What service is being offered?
Request for Stoppage of Pay And Allowances
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
17a. REQUEST FOR STOPPAGE OF PAY AND ALLOWANCES
#
Flow of Transaction
Office Location of Person Processing Documentary
Responsible Office Responsible Time Requirements
1
Send msg to FCPA (Opns) re
AWOL,
Discharge,
KIA,
Separated/ Reverted, Terminated
(CAA/CS/OC)
G1/S1 and
Unit
Commanders
2
Prepare a Letter Directive re
Stoppage of P/A
Opns Br
Approval of the Letter Directive
Cmd
Section,
FCPA
3
4
5
6
Delete names of concerned pers
fm the ATM payroll and effect
stoppage of P/A monthly
thereafter
Coordinate
w/
LBP
to
WITHHOLD any amount in the
individual account of concerned
personnel and not to credit the
P/A for period covered
Advice DO of concerned
personnel to exert effort to collect
overpayment incurred
Unit
2nd Floor,
FCPA
Main
Ground
Floor,
FCPA
Main
Appropriate
Orders
Operation
NCO
30 mins
Director,
FCPA
30 mins
EDPB
2nd Floor,
FCPA
Main
MRC
Encoder
1 hour
C, FRB
FCPA
Annex
Records
NCO
1 day
FSFO
C, FSFO
“Army Core Purpose: Serving the people, securing the land” 64 “Army Vision: By 2028, a world‐class Army that is a source of national pride” 7
Collect and deposit (BOT)
FSFO
Collecting
Officer,
FSFO
Flowchart on the Request for Stoppage of Pay And Allowances:
“Army Core Purpose: Serving the people, securing the land” 65 “Army Vision: By 2028, a world‐class Army that is a source of national pride” REQUEST FOR RESTORATION OF PAY AND ALLOWANCES
What service is being offered?
Request for Restoration of Pay and Allowances
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
17b. REQUEST FOR RESTORATION OF PAY AND ALLOWANCES
#
1
2
3
4
5
6
Office
Location of Person Processing Documentary
Responsible Office Responsible Time Requirements
G1/S1 and
OG1 of
Appropriate
Msg fm unit concerned
Unit
Unit
Orders
Commanders
2nd Floor,
Prepare a Letter Directive re
Operation
Opns Br
FCPA
30 mins
Restoration of P/A
NCO
Main
Ground
Cmd
Floor,
Director,
Approval of the Letter Directive
Section,
30 mins
FCPA
FCPA
FCPA
Main
2nd Floor,
Restore payment of P/A eff payroll
MRC
EDPB
FCPA
1 hour
month and monthly thereafter
Encoder
Main
Coordinate with LBP for the
FCPA
Records
immediate release of the entire
FRB
1 day
Annex
NCO
balance of P/A withheld
Advice DO of concerned pers to
exert effort in reimbursing the P/A
FSFO
C, FSFO
received for the duration of AWOL
“No Work, No Pay Policy”
Flow of Transaction
7
Prepare DV for P/A for the period
under military control
Unit
DO /
Fin Sgt
8
Update the Pay Data Card (PDC)
of concerned pers
FSFO
FSFO Pers
“Army Core Purpose: Serving the people, securing the land” 66 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Flowchart on the Request for Restoration of Pay and Allowances:
“Army Core Purpose: Serving the people, securing the land” 67 “Army Vision: By 2028, a world‐class Army that is a source of national pride” REQUEST FOR INSTRUCTORS DUTY PAY (IDP)
What service is being offered?
Request For Instructors Duty Pay (IDP)
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
18. REQUEST FOR INSTRUCTORS DUTY PAY (IDP)
#
1
2
3
Office
Location of Person Processing Documentary
Responsible Office Responsible Time Requirements
1. STL
Submission of Request for IDP to
2. IDP Status
Unit
Units
FSFO
3. IDP Order
4. List of
Finance
Authorized
Service Field
Send Rqst to Opns Br, FCPA
1 day
Signatories
Office
5.
List of Pers
(FSFO)
for Inclusion
2nd Floor,
in the Payroll
Preparation of Letter of Directive
Opns Br
1 hour
FCPA Main
Flow of Transaction
GroundFloor, Director,
FCPA Main
FCPA
4
Approval of Letter Directive
Cmd Section
5
Preparation of IDP Payroll
EDPB Pers
6
Creation of Data Summary of IDP
2nd Floor,
EDPB, FCPA
Payroll
FCPA Main
7
Request for Funding
MFB
2nd Floor, Fiscal Clerk
FCPA Main “PS” Funds
3rd Floor, Fiscal Clerk
FCPA Main “PS” Funds
30 mins
“Army Core Purpose: Serving the people, securing the land” 68 “Army Vision: By 2028, a world‐class Army that is a source of national pride” 8
Release of Funds
9
Sub-Allotment of Funds to
Servicing FSFO
OG1, ARMO
HPA
and MFO,
Complex
PA
MFB
10 Funding of IDP Payroll
FSFO
11 Cash Advance of IDP
Unit
Concerned
Offices
3rd Floor, Fiscal Clerk
FCPA Main “PS” Funds
1 hr
Unit DO
Flowchart on the Request For Instructors Duty Pay (IDP):
“Army Core Purpose: Serving the people, securing the land” 69 “Army Vision: By 2028, a world‐class Army that is a source of national pride” PROCESSING &
COLLECTION BRANCH
“Army Core Purpose: Serving the people, securing the land” 70 “Army Vision: By 2028, a world‐class Army that is a source of national pride” PROCESSING & COLLECTION BRANCH
1.
Administers the processing of claims.
2.
Collects both appropriated and non-appropriated funds (Trust
Fund) due the government and deposit the same to authorized government
depository bank.
3.
Undertakes US Dollar remittance on foreign travel/procurement.
4.
Issues clearance for retirement, promotion and relieved
Accountable Officers.
5.
Performs other functions as directed.
MAJOR FRONTLINE SERVICES
1.
Payment of::
a. Light & Water Bill
b. Military ID
c. Rentals
d. Overpaid Pay & Allowances
e. Bid Security & Performance Bond
f. Property & Money Accountability
g. Through B-4 Accounts
“Army Core Purpose: Serving the people, securing the land” 71 “Army Vision: By 2028, a world‐class Army that is a source of national pride” PAYMENT OF BILLS & RENTALS
What service is being offered?
Payment of Bills & Rentals
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel, Dependents and Concessionaires
What are the requirements?
As indicated
Step-by-Step Procedure:
19a. PAYMENT OF LIGHT & WATER BILL
Step
Flow of Transaction
Office
Location of
Person Processing Documentary
Responsible
Office
Responsible Time Requirements
1
Present Light and Water Bill
Cashier 1,
PCB
2
Issuance of Official Receipt
PCB
Payment
Center,
FCPA Main
Collecting
Clerk
0800H to
1630H
daily
Payment
Center,
FCPA Main
Collecting
Clerk
0800H to
1630H
daily
Light / Water
Bill
19b. PAYMENT OF MILITARY ID
Step
1
2
Flow of Transaction
Location of Person Processing Documentary
Office
Responsible Office Responsible Time
Requirements
Present ID Application
Form
Cahier 2,
PCB
Payment
Center,
FCPA Main
Collecting
Clerk
Issuance of Official Receipt
Cahier 2,
PCB
Payment
Center,
FCPA Main
Collecting
Clerk
0800H to 1. ID Application
Form
1630H
authenticated
daily
by IMO,
OAAG
2. Payment
0800H to · P45/dependent
1630H · P90 for
replacement
daily
of Lost ID
“Army Core Purpose: Serving the people, securing the land” 72 “Army Vision: By 2028, a world‐class Army that is a source of national pride” 19c. PAYMENT OF RENTALS (Mortuary, Concessionaire, Clubhouse, PA Wellness
Gym)
Step
Flow of Transaction
Location of
Person Processing Documentary
Office
Office
Responsible Time Requirements
Responsible
1
Present Bill
Cashier 1,
PCB
2
Issuance of Official Receipt
Cahier 1,
PCB
Payment
Center,
FCPA Main
Collecting
Clerk
0800H to
1630H
daily
Rental Bill
Payment
Center,
FCPA Main
Collecting
Clerk
0800H to
1630H
daily
5 mins
Flowchart on the Payment of Bills :
“Army Core Purpose: Serving the people, securing the land” 73 “Army Vision: By 2028, a world‐class Army that is a source of national pride” PAYMENT OF OVERPAID PAY & ALLOWANCES
What service is being offered?
Payment of Overpaid Pay & Allowances
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
19d. PAYMENT OF OVERPAID PAY & ALLOWANCES
Step
Flow of Transaction
Office
Location of
Person Processing Documentary
Responsible
Office
Responsible Time
Requirements
1
Present Disbursement
Voucher
Cashier 2,
PCB
Payment
Center,
FCPA Main
Collecting
Clerk
0800H to
1630H
daily
Disbursement
Voucher
2
Issuance of Official Receipt
Cahier 2,
PCB
Payment
Center,
FCPA Main
Collecting
Clerk
0800H to
1630H
daily
5 mins
Flowchart on the Payment of Overpaid Pay & Allowances:
“Army Core Purpose: Serving the people, securing the land” 74 “Army Vision: By 2028, a world‐class Army that is a source of national pride” PAYMENT OF BID SECURITY & PERFORMANCE BOND
What service is being offered?
Payment of Bid Security & Performance Bond
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
Army Suppliers
What are the requirements?
As indicated
Step-by-Step Procedure:
19e. PAYMENT OF BID SECURITY & PERFORMANCE BOND
Step
Flow of Transaction
1
Present Documentary
Requirements
2
Issuance of Official Receipt
Location of
Person Processing Documentary
Office
Responsible
Office
Responsible Time Requirements
Order of
Payment
0800H to
Cashier 2,
Collecting
Payment fm
Center,
1630H
PCB
Clerk
PAPC or
FCPA Main
daily
PABAC
Payment
0800H to
Cahier 2,
Collecting
Center,
1630H
5 mins
PCB
Clerk
FCPA Main
daily
Flowchart on the Payment of Bid Security & Performance Bond:
“Army Core Purpose: Serving the people, securing the land” 75 “Army Vision: By 2028, a world‐class Army that is a source of national pride” PAYMENT OF PROPERTY & MONEY ACCOUNTABILITY
What service is being offered?
Payment of Property & Money Accountability
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel with Accountability
What are the requirements?
As indicated
Step-by-Step Procedure:
19f. PAYMENT OF PROPERTY & MONEY ACCOUNTABILITY
Step
Flow of Transaction
1
Present Demand Letter fm
PAALAB or ASPA
2
Issuance of Official Receipt
3
Submit copy of OR
Location of
Person Processing Documentary
Office
Responsible
Office
Responsible Time Requirements
Demand
Payment
0800H to
Cashier 1,
Collecting
Letter fm
Center,
1630H
PCB
Clerk
PAALAB or
FCPA Main
daily
ASPA
Cahier 1,
PCB
Payment
Center,
FCPA Main
ASPA
ASPA
Bldg, Fort
Bonifacio
Collecting
Clerk
0800H to
1630H
daily
5 mins
0800H to
1700H
(Mon-Fri)
OR
Flowchart on the Payment of Property & Money Accountability:
“Army Core Purpose: Serving the people, securing the land” 76 “Army Vision: By 2028, a world‐class Army that is a source of national pride” PAYMENT THROUGH B-4 ACCOUNTS
What service is being offered?
Payment through B-4 Accounts
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
19g. PAYMENT THROUGH B-4 ACCOUNTS
#
1
2
3
Office
Location of
Person Processing Documentary
Responsible
Office
Responsible Time Requirements
Letter of
Collecting
Submit Request for Payment
Field
Intent
FSFO
Officer /
through B-4 Accounts
Offices
addressed
to
C,FSFO
Dir, FCPA
including
Send Rqst to Opns Br, FCPA
FSFO
1 day
terms of
payment
2nd Floor,
1 hour
Preparation of Letter Directive
Opns Br,
FCPA Main
Flow of Transaction
4
Approval of Letter Directive
Cmd
Section
GroundFloor,
FCPA Main
Director,
FCPA
5
Effect Salary Deduction
EDPB
2nd Floor,
FCPA Main
Fiscal Clerk
“PS” Funds
6
Upon Full Payment:
Request Certification of Full
Payment thru B-4 Account
7
Submit Certificate to PAALAB
and ASPA
Remittance
Remittance
FCPA Annex
Br, FRB
Clerk
OAIA
ASPA
OAIA Ofc /
ASPA
Bldg
0800H to
1700H
(Mon-Fri)
Certificate of
Full Payment
“Army Core Purpose: Serving the people, securing the land” 77 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Flowchart on the Payment through B-4 Accounts:
“Army Core Purpose: Serving the people, securing the land” 78 “Army Vision: By 2028, a world‐class Army that is a source of national pride” DISBURSEMENT
BRANCH
“Army Core Purpose: Serving the people, securing the land” 79 “Army Vision: By 2028, a world‐class Army that is a source of national pride” DISBURSEMENT BRANCH
1.
Provides staff advice on commercial checking account
operations.
2.
Maintains checking account for HFCPA disbursement.
3.
Prepares report of disbursement, report of checks issued and
cancelled, advice of commercial check issued and other reports on
disbursements as required.
4.
Implements policies, rules and regulations governing disbursement
of PA funds.
5.
Performs other functions as directed.
SERVICES OFFERED:
1.
Release of Checks:
a. MDS
b. RCA
2.
Certificate of VAT / E-VAT Deduction
3.
Replacement of Stale / Damaged / Lost Check
4.
Issuance of Advice to Debit Account (ADA)
“Army Core Purpose: Serving the people, securing the land” 80 “Army Vision: By 2028, a world‐class Army that is a source of national pride” RELEASE OF MDS CHECKS
What service is being offered?
Release of MDS Checks
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active/Retired PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
20a. RELEASE OF MDS CHECKS
Step
Office
Responsible
Flow of Transaction
1
Submit Approved DV with
Complete Attachments
DB
2
Prepare MDS Checks
DB
3
Sign /
checks
4
Prepare Advice of Check
Issued & Cancelled (ACIC)
and Submit to LBP
5
Releasing
Countersign
MDS
Location of
Person
Processing Documentary
Office
Responsible
Time
Requirements
Payment
Center,
FCPA Main
Payment
Center,
FCPA Main
Payment
Center,
FCPA Main
DB
Check
Releasing
Section
1. Approved
DV
Receiving
Clerk
Bookkeeper
3hrs
Authorized
Signatories
1 hr
Abstract Clerk 3 pm daily
Payment
Center,
FCPA Main
Releasing
Clerk
0800H to
1700H
daily
1. 2 Valid
IDs
2. Authority
to
Withdraw
Check/s
“Army Core Purpose: Serving the people, securing the land” 81 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Flowchart on the Release of MDS Checks:
“Army Core Purpose: Serving the people, securing the land” 82 “Army Vision: By 2028, a world‐class Army that is a source of national pride” RELEASE OF RCA CHECKS
What service is being offered?
Release of RCA Checks
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active/Retired PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
20b. RELEASE OF RCA CHECKS
Step
Flow of Transaction
Location of Person Processing Documentary
Office
Responsible
Office Responsible Time
Requirements
1. Approved
Payment
DV
RCA Check
DB
Center,
Encoder
2. Reenlistment
FCPA Main
Orders
1
Submit Approved DV with
Complete Attachments
2
Prepare / Print
RCA
Checks and RCA In-Kind
Coupons
DB
3
Sign RCA In-Kind Coupons
OAQM
4
Sign / Countersign RCA
Checks
5
Transmit RCA Checks and
RCA In-Kind Coupons to
FSFOs
6
Indexing & Releasing
FSFO
Field
Offices
Disbursement
Section
3 days
7
Releasing
FSFO
Field
Offices
Disbursement
Section
0800H to
1700H
daily
Payment
Bookkeeper
Center,
(RCA)
FCPA Main
HPA
Technical
Bldg
C, OAQM
1 week
1 week
DB
Payment
C, DB and
Center,
Ex-O, FCPA
FCPA Main
1 day
Admin Br
Ground
Admin Clerk
Floor,
FCPA Main
Every
18th day
of the
month
“Army Core Purpose: Serving the people, securing the land” 83 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Flowchart on the Release of RCA Checks:
“Army Core Purpose: Serving the people, securing the land” 84 “Army Vision: By 2028, a world‐class Army that is a source of national pride” REQUEST FOR CERTIFICATE OF VAT / E-VAT DEDUCTION
What service is being offered?
Request for Certificate of Vat / E-Vat Deduction
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Army Suppliers
What are the requirements?
As indicated
Step-by-Step Procedure:
21. REQUEST FOR CERTIFICATE OF VAT / E-VAT DEDUCTION (BIR Form 2306 & 2307)
Step
Flow of Transaction
Office
Responsible
Location of
Person
Processing Documentary
Office
Responsible
Time
Requirements
Present Original Copy of
Approved Disbursement
Voucher
Check
Releasing
Section,
DB
Payment
Center,
FCPA Main
Receiving
Clerk
2
Authentication
Check
Releasing
Section
DB,
Payment
Center,
FCPA Main
Chief, DB
15 mins
3
Releasing
DB
Payment
Center,
FCPA Main
Releasing
Clerk
0800H to
1700H
daily
1
1. BIR Form
2306
2. BIR Form
2307
Flowchart on the Request for Certificate of Vat / E-Vat Deduction:
“Army Core Purpose: Serving the people, securing the land” 85 “Army Vision: By 2028, a world‐class Army that is a source of national pride” REPLACEMENT OF STALE / DAMAGED / LOST CHECKS
What service is being offered?
Replacement of Stale / Damaged / Lost Checks
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active/ PA Personnel, Suppliers, Beneficiaries
What are the requirements?
As indicated
Step-by-Step Procedure:
22. REPLACEMENT OF STALE / DAMAGED / LOST CHECKS
Step
1
Flow of Transaction
Office
Location of
Person Processing Documentary
Responsible
Office
Responsible Time
Requirements
Return Stale / Damaged
Check OR
Submit Affidavit of Loss
DB
Payment
Center,
FCPA Main
Receiving
Clerk
Cancel Check and Prepare
Replacement Voucher
DB
Payment
Center,
FCPA Main
Abstract
Clerk
3hrs
ASPA
ASPA
Bldg
Concerned
Personnel
1 day
Pre-Audit
Branch,
MFO, PA
HPA
Technical
Bldg
C, PAB,
MFO, PA
1 hr
DB
Payment
Center,
FCPA Main
Bookkeeper
2
3
Journalize & Record
Cancelled Check
4
Pre-Audit
5
Prepare Replacement Check
1. Stale /
Damaged
Check
2. Request
for
Replaceme
nt of Check
3. Duly
Authenticat
ed Affidavit
of Loss
(Lost
Checks)
“Army Core Purpose: Serving the people, securing the land” 86 “Army Vision: By 2028, a world‐class Army that is a source of national pride” 6
Sign / Countersign
Replacement Check
7
Prepare Advice of Check
Issued & Cancelled (ACIC)
and Submit to LBP
8
Releasing
Payment
Center,
FCPA Main
Authorized
Signatories
1 hr
Abstract
Clerk
1pm daily
Releasing
Clerk
0800H to
1700H
daily
DB
Check
Releasing
Section
Payment
Center,
FCPA Main
Flowchart on the Replacement of Stale / Damaged / Lost Checks:
“Army Core Purpose: Serving the people, securing the land” 87 “Army Vision: By 2028, a world‐class Army that is a source of national pride” “Army Core Purpose: Serving the people, securing the land” 88 “Army Vision: By 2028, a world‐class Army that is a source of national pride” ISSUANCE OF ADVICE TO DEBIT ACCOUNT (ADA) FOR COMMERCIAL
CLAIMS
What service is being offered?
Issuance of Advice To Debit Account (ADA) For Commercial
Claims
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Army Suppliers
What are the requirements?
As indicated
Step-by-Step Procedure:
23. ISSUANCE OF ADVICE TO DEBIT ACCOUNT (ADA) FOR COMMERCIAL CLAIMS
Step
1
2
3
Flow of Transaction
Issue Letter of Introduction
(LOI) to Creditor/Payee for
the Opening / Validation of
LBP Bank Account
Submit LOI to LBP to
Open/Validate LBP Bank
Account and Return
Validated Form to DB, FCPA
Prepare List of Due and
Demandable Accounts
Payable (LDDAP) and
Attach to Valid Commercial
Claims
(Acct & MFO)
4
Pre-Audit Commercial
Claims
5
Prepare Advice to Debit
Account (ADA) with LBP
Account
Number
of
Creditor/Payee
Office
Location of
Person Processing Documentary
Responsible
Office
Responsible
Time Requirements
DB
Payment
Center,
FCPA Main
Creditor /
Payee
Land Bank
of the
Philippines
ASPA
ASPA
Bldg
Concerned
Personnel
Pre-Audit
Branch,
MFO, PA
HPA
Technical
Bldg
C, PAB,
MFO, PA
DB
Payment
Center,
FCPA Main
Bookkeeper
Releasing
Clerk
5 mins
LOI
DV
1 hr
DV &
LDDAP
DV, LDDAP,
Validated
LOI
“Army Core Purpose: Serving the people, securing the land” 89 “Army Vision: By 2028, a world‐class Army that is a source of national pride” 6
Sign / Countersign ADA
DB
7
Submit LDDAP and ADA to
LBP
DB
8
Release
LDDAP-ADA
Number to Creditor/Payee
Check
Releasing
Section
Payment
Center,
FCPA Main
Payment
Center,
FCPA Main
Authorized
Signatories
1 hr
Abstract
Clerk
1pm daily
Releasing
Clerk
0800H to
1700H
daily
Official
Receipt from
Creditor/
Payee
Flowchart on the Issuance of Advice To Debit Account (ADA) For Commercial Claims:
“Army Core Purpose: Serving the people, securing the land” 90 “Army Vision: By 2028, a world‐class Army that is a source of national pride” FINANCE SERVICE
FIELD OFFICES
(FSFO)
“Army Core Purpose: Serving the people, securing the land” 91 “Army Vision: By 2028, a world‐class Army that is a source of national pride” FINANCE SERVICE FIELD OFFICES
Finance Center, Philippine Army covers all the regions of the country with
the Finance Service Field Office as its forward elements. These FSFOs
administer the payment of salaries and other collateral entitlements of the PA
personnel, both the military and civilian.
Finance Service Field Offices are deployed strategically in order to cater
the needs of PA units. They are stationed with the major PA unit or based in an
area that is very accessible to the troops.
1.
Administer the payment of pay and allowances, collateral
entitlements of military and civilian personnel to include other legal and
authorized claims against PA appropriation.
2.
Provide financial services to military and civilian personnel and units
under paying jurisdiction against PA appropriations.
3.
Gather and collate financial data and furnished information to higher
headquarter when required.
4.
Provide staff finance advice to higher, adjacent and lower
headquarters when necessary.
SERVICES OFFERED:
1.
Cash Advance for:
a. Subsistence Allowance (S/A)
b. Local Travel
“Army Core Purpose: Serving the people, securing the land” 92 “Army Vision: By 2028, a world‐class Army that is a source of national pride” c. MOOE
d. Collateral Entitlements
2.
Payment of:
a. Fidelity Bond Premium
b. Electric & Water Bills
c. MOOE through Contracting Office
d. Honorarium of Medical/Legal Retainers
e. Catering Services
3.
Remittance of Collections
“Army Core Purpose: Serving the people, securing the land” 93 “Army Vision: By 2028, a world‐class Army that is a source of national pride” CASH ADVANCE FOR SUBSISTENCE ALLOWANCE (S/A)
What service is being offered?
Cash Advance For Subsistence Allowance (S/A)
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Army Units
What are the requirements?
As indicated
Step-by-Step Procedure:
1a. CASH ADVANCE FOR SUBSISTENCE ALLOWANCE (S/A)
Step
Flow of Transaction
Office
Responsible
Processing
Time
Documentary
Requirements
1/2 day
1. Disbursement
Voucher
2. Requisition for
Cash Advance
3. Obligation request
4. Roster of Troops
5. Gains and Losses
6. Balancing
Summary
7. Affidavit of
undertaking
8. Statement of Fund
Status
1
Submit Disbursement Voucher for Cash
Advance
2
Receive, Process and Index in the
Personnel Data Card (PDC)
3
Conduct Pre-Audit
4
Journalize, Certify Availability of Cash and
sign Box A of DV
FAU
5
Prepare Check and Submit Advice of Check
Issued and Cancelled to LBP
FSFO
1 day
6
Release Checks to Disbursing Officer
FSFO
1 day
7
Negotiate / Encash Check at LBP
Unit DO
1 day
Unit
FSFO
Div MFO
“Army Core Purpose: Serving the people, securing the land” 94 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Flowchart on the Cash Advance For Subsistence Allowance (S/A):
“Army Core Purpose: Serving the people, securing the land” 95 “Army Vision: By 2028, a world‐class Army that is a source of national pride” CASH ADVANCE FOR LOCAL TRAVEL
What service is being offered?
Cash Advance For Local Travel
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
1b. CASH ADVANCE FOR LOCAL TRAVEL
Step
Flow of Transaction
Office
Responsible
Processing
Time
1
Submit Disbursement Voucher for Cash
Advance
2
Fund and Conduct Pre-Audit
3
Receive, Process and Index in the Personnel
Data Card (PDC)
FSFO
4
Journalize, Certify Availability of Cash and
sign Box A of DV
FAU
5
Prepare Check and Submit Advice of Check
Issued and Cancelled to LBP
FSFO
1 day
6
Release Check to Payee
FSFO
1 day
7
Negotiate / Encash Check at LBP
Unit
Div MFO
1/2 day
Documentary
Requirements
1. Disbursement
Voucher
2. Requisition for
Cash Advance
3. Obligation
Request
4. Travel Orders
5. Itinerary of Travel
6. Certificate of
Undertaking
7. Statement of Fund
Status
Unit DO
“Army Core Purpose: Serving the people, securing the land” 96 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Flowchart on the Cash Advance For Local Travel:
“Army Core Purpose: Serving the people, securing the land” 97 “Army Vision: By 2028, a world‐class Army that is a source of national pride” CASH ADVANCE FOR MAINTENANCE & OTHER OPERATING EXPENSE
(MOOE)
What service is being offered?
Cash Advance For Maintenance & Other Operating Expense
(MOOE)
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Army Units
What are the requirements?
As indicated
Step-by-Step Procedure:
1c. CASH ADVANCE FOR MAINTENANCE & OTHER OPERATING EXPENSE (MOOE)
Step
Flow of Transaction
Office
Processing
Responsible
Time
1
Submit Disbursement Voucher for Cash
Advance
2
Funding, Sign Obligation Request and
Conduct Pre-Audit
3
Receive, Process and Index
FSFO
4
Journalize, Certify Availability of Cash and sign
Box A of DV
FAU
5
Prepare Check and Submit Advice of Check
Issued and Cancelled to LBP
FSFO
1 day
6
Release Check to Payee
FSFO
1 day
7
Negotiate / Encash Check at LBP
Unit
Div MFO
1/2 day
Unit DO
Documentary
Requirements
1. Disbursement
Voucher
2. Requisition for
Cash Advance
3. Obligation Request
4. Program of
Expenditures
5. Purchase Request
6. Affidavit of
Undertaking
7. For Combat
Expense:
Justification for
Cash Advance
8. Certificate on
Inclusion in the
APP & PPMP
9. Certificate of Non
In-Stock
“Army Core Purpose: Serving the people, securing the land” 98 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Flowchart on the Cash Advance For Maintenance & Other Operating Expense (MOOE):
“Army Core Purpose: Serving the people, securing the land” 99 “Army Vision: By 2028, a world‐class Army that is a source of national pride” CASH ADVANCE FOR COLLATERAL ENTITLEMENTS
What service is being offered?
Cash Advance For Collateral Entitlements
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Active PA Personnel
What are the requirements?
As indicated
Step-by-Step Procedure:
1d. CASH ADVANCE FOR COLLATERAL ENTITLEMENTS
Step
Flow of Transaction
Office
Processing
Responsible Time
1
Submit Disbursement Voucher for Cash
Advance
2
Receive, Process and Index in the Personnel
Data Card (PDC) and Fund Claims
3
Sign Obligation Request and
Conduct Pre-Audit
4
Journalize, Certify Availability of Cash and sign
Box A of DV
FAU
5
Prepare Check and Submit Advice of Check
Issued and Cancelled to LBP
FSFO
1 day
6
Release Check to Payee
FSFO
1 day
7
Negotiate / Encash Check at LBP
Documentary
Requirements
Unit
FSFO
1/2 day
Div MFO
1. Disbursement
Voucher
2. Requisition for Cash
Advance
3. Obligation Request
4. Statement of fund
Status
5. Roster of Troops
6. Balancing Summary
7. Affidavit of
Undertaking
8. Payroll
9. Special Orders
Unit DO
“Army Core Purpose: Serving the people, securing the land” 100 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Flowchart on the Cash Advance For Collateral Entitlements:
“Army Core Purpose: Serving the people, securing the land” 101 “Army Vision: By 2028, a world‐class Army that is a source of national pride” PAYMENT FOR FIDELITY BOND PREMIUM
What service is being offered?
Payment for Fidelity Bond Premium
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
Disbursing & Special Disbursing Officers
What are the requirements?
As indicated
Step-by-Step Procedure:
2a. PAYMENT FOR FIDELITY BOND PREMIUM
Step
Flow of Transaction
Office
Processing
Responsible
Time
1
Submit Application for Bond with Attachments
Unit
2
Receive, Process and Fund Claim
3
Conduct Pre-Audit
4
Journalize, Certify Availability of Cash and sign
Box A of DV
FAU
5
Prepare Check Payable to the Bureau of
Treasury and Submit Advice of Check Issued
and Cancelled to LBP
FSFO
1 day
6
Release Check to fund Accountable Officer
FSFO
1 day
7
Present Check to BTr
FSFO
1/2 day
Div MFO
Documentary
Requirements
1. Disbursement
Voucher
2. Obligation Request
3. NP Clearance
4. DLO Clearance
5. List of Bonded
Officials
6. General Form 57A
7. General Form 58A
8. Statement of Assets,
Liabilities and Net
Worth
9. Designation Orders
Unit DO
“Army Core Purpose: Serving the people, securing the land” 102 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Flowchart on the Payment for Fidelity Bond Premium:
“Army Core Purpose: Serving the people, securing the land” 103 “Army Vision: By 2028, a world‐class Army that is a source of national pride” PAYMENT OF WATER/ELECTRIC BILL THROUGH CONTRACTING OFFICE
What service is being offered?
Payment of Water/Electric Bill Through Contracting Office
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Army Units
What are the requirements?
As indicated
Step-by-Step Procedure:
2b. PAYMENT OF WATER/ELECTRIC BILL THROUGH CONTRACTING OFFICE
Step
Flow of Transaction
1
Submit Water/Electric Bill for Payment
2
Prepare Disbursement Voucher with Complete
Attachments
Processing
Office
Responsible
Time
Documentary
Requirements
Unit
Contracting
Office,
AFPPS
3
Fund and Conduct Pre-Audit
Div MFO
4
Receive, Process and Index
FSFO
5
Journalize, Certify Availability of Cash and sign
Box A of DV
FAU
6
Prepare/Sign Check and Submit Advice of
Check Issued and Cancelled to LBP
FSFO
7
Approve, Sign Box B of DV and Countersign
Checks
Contracting
Office,
AFPPS
8
Release Check to Payee
9
Negotiate / Encash Check at LBP
FSFO
1/2 day
1 day
1. Disbursement
Voucher
2. Obligation Request
3. Liquidation Report
4. Certificate of
Authenticity
5. Statement of
Account
6. Certificate of NonPayment
7. BIR Form 2306
8. BIR Form 2307
1 day
Unit DO
“Army Core Purpose: Serving the people, securing the land” 104 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Flowchart on the Payment of Water/Electric Bill Through Contracting Office:
“Army Core Purpose: Serving the people, securing the land” 105 “Army Vision: By 2028, a world‐class Army that is a source of national pride” PAYMENT OF MOOE THROUGH CONTRACTING OFFICE
What service is being offered?
Payment of MOOE Through Contracting Office
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Army Units
What are the requirements?
As indicated
Step-by-Step Procedure:
2c. PAYMENT OF MOOE THROUGH CONTRACTING OFFICE
Step
Flow of Transaction
Processing
Office
Responsible
Time
1
Conduct Inspection & Renders Inspection
report
2
Prepare Disbursement Voucher with Complete
Attachments
Contracting
Office,
AFPPS
3
Journalize, Certify Availability of Cash and sign
Box A of DV
FAU
4
Conduct Pre-Audit
5
Prepare/Sign Check and Submit Advice of
Check Issued and Cancelled to LBP
FSFO
6
Approve, Sign Box B of DV and Countersign
Checks
Contracting
Office,
AFPPS
7
Release Check to Payee
8
Negotiate / Encash Check at LBP
Documentary
Requirements
Div MFO
Div MFO
FSFO
1 day
1 day
1. Disbursement
Voucher
2. Obligation Request
3. Approved PO/
Contract
4. Pre-Audit
Inspection Report
5. Requisition Issue
Slip (RIS)
6. Report of Supplies
7 Materials Issued
(RSMI)
7. Sales Invoice
8. Delivery Receipt
9. Notice of Delivery
10. Performance Bond
Unit DO
“Army Core Purpose: Serving the people, securing the land” 106 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Flowchart on the Payment of MOOE Through Contracting Office:
“Army Core Purpose: Serving the people, securing the land” 107 “Army Vision: By 2028, a world‐class Army that is a source of national pride” PAYMENT OF HONORARIUM FOR MEDICAL / LEGAL RETAINERS
What service is being offered?
Payment of Honorarium For Medical / Legal Retainers
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
Medical / Legal Retainers
What are the requirements?
As indicated
Step-by-Step Procedure:
2d. PAYMENT OF HONORARIUM FOR MEDICAL / LEGAL RETAINERS
Step
Flow of Transaction
Processing
Office
Responsible
Time
1
Submission of Request to FSFO
2
Send Rqst for Funds to MFB, FCPA
FSFO
3
Request for Funding fm OG1, PA
MFB
4
Release of Funds
5
Sub-Allotment of Funds to Servicing FSFO
6
7
8
9
10
11
Submit Disbursement Voucher for Cash
Advance
Receive, Process and Index in the Personnel
Data Card (PDC) and Fund Claims
Sign Obligation Request and
Conduct Pre-Audit
Journalize, Certify Availability of Cash and sign
Box A of DV
Prepare Check and Submit Advice of Check
Issued and Cancelled to LBP
Release Check to Payee
Documentary
Requirements
Unit
1 day
OG1,
ARMO and
MFO, PA
MFB
1 day
Unit
FSFO
1/2 day
Div MFO
FAU
FSFO
1 day
FSFO
1 day
1. Disbursement
Voucher
2. Obligation Request
3. Honorarium
Summary
4. Retainer Orders
5. DV inclusive of
VAT
6. Schedule of
Deductions
7. Certificate of NonPayment
8. Daily Time Record
“Army Core Purpose: Serving the people, securing the land” 108 “Army Vision: By 2028, a world‐class Army that is a source of national pride” 12
Negotiate / Encash Check at LBP
Unit DO
Flowchart on the Payment of Honorarium For Medical / Legal Retainers:
“Army Core Purpose: Serving the people, securing the land” 109 “Army Vision: By 2028, a world‐class Army that is a source of national pride” PAYMENT OF CATERING SERVICES THROUGH CONTRACTING OFFICE
What service is being offered?
Payment of Catering Services Through Contracting Office
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
All Army Units
What are the requirements?
As indicated
Step-by-Step Procedure:
2e. PAYMENT OF CATERING SERVICES THROUGH CONTRACTING OFFICE
Step
Flow of Transaction
Processing
Office
Responsible
Time
1
Submit Documentary Requirements
Unit
2
Prepare Disbursement Voucher with Complete
Attachments
3
Fund and Conduct Pre-Audit
Div MFO
4
Receive, Process and Index
FSFO
5
Journalize, Certify Availability of Cash and sign
Box A of DV
FAU
6
Prepare/Sign Check and Submit Advice of
Check Issued and Cancelled to LBP
FSFO
7
Approve, Sign Box B of DV and Countersign
Checks
Contracting
Office,
AFPPS
8
Release Check to Payee
9
Negotiate / Encash Check at LBP
Contracting
Office,
AFPPS
FSFO
1/2 day
1 day
Documentary
Requirements
1. Disbursement
Voucher
2. Obligation Request
3. Liquidation Report
4. Unit Procurement
Request (UPR)
5. List of Attendees
6. Notice of
Conference /
Program
7. Justification
8. Service Agreement
/ Contract
9. Statement of
Account
1 day
Unit DO
“Army Core Purpose: Serving the people, securing the land” 110 “Army Vision: By 2028, a world‐class Army that is a source of national pride” Flowchart on the Payment of Catering Services Through Contracting Office:
“Army Core Purpose: Serving the people, securing the land” 111 “Army Vision: By 2028, a world‐class Army that is a source of national pride” REMITTANCE OF OVERPAYMENTS
What service is being offered?
Remittance of Overpayments
Schedule of availability of service:
Monday-Friday, 0800H-1700H (No noon break)
Who may avail of the service?
DOs/SDOs
What are the requirements?
As indicated
Step-by-Step Procedure:
3. REMITTANCE OF OVERPAYMENTS
Step
Flow of Transaction
Processing
Office
Responsible
Time
1
Submit Documentary Requirements
Unit
2
Issue Order of Payment
FAU
1 hr
3
Receive Overpayment and Issue OR to Payee
FSFO
15 mins
4
Receive OR and Submit Copy to FAU
Unit
30 mins
5
Prepare Deposit Slip and Deposit Payment to
LBP
FSFO
daily
Documentary
Requirements
1. Order of Payment
2. Cash to be remitted
Flowchart on the Remittance of Overpayments:
“Army Core Purpose: Serving the people, securing the land” 112 “Army Vision: By 2028, a world‐class Army that is a source of national pride” GUIDE TO ABBREVIATIONS
ACIC
-
Advice of Check Issued and Cancelled
ADA
-
Advice to Debit Account
-
Armed Forces of the Philippines Procurement
Service
ARMO
-
Army Resource Management Office
ASPA
-
Accounting Services Philippine Army
CAA
-
CAFGU Active Auxiliary
CAD
-
Call to Active Duty
CDD
-
Complete Disability Discharge
CF
-
Claim Form (Philhealth)
CS
-
Candidate Soldier
CSAFP
-
Chief of Staff Armed Forces of the Philippines
DB
-
Disbursement Branch
DBM
-
Department of Budget and Management
DFR
-
Dropped from Rolls
DND
-
Department of National Defense
DV
-
Disbursement Voucher
EDPB
-
Electronic Data Processing Branch
ER 2
-
Report of Employee-Members (PHIC)
AFPPS
“Army Core Purpose: Serving the people, securing the land” 113 “Army Vision: By 2028, a world‐class Army that is a source of national pride” ETAD
-
Extension of Tour of Active Duty
ETE
-
Extension to Enlistment
FAU
-
Field Accounting Unit
FCPA
-
Finance Center Philippine Army
FI
-
Financial Institution
FRB
-
Financial Records Branch
FSFO
-
Finance Service Field Office
HDP
-
Hazardous Duty Pay
ICWCA
-
Initial Cold Weather Clothing Allowance
IDP
-
Instructors Duty Pay
ISB
-
Intelligence and Security Branch
LBP
-
Land Bank of the Philippines
LDDAP
-
List of Due and Demandable Accounts Payable
LOI
-
Letter of Introduction
MDS
-
Modified Disbursement System
MFB
-
Management and Fiscal Branch
MFO
-
Management & Fiscal Office
MOOE
-
Maintenance & Other Operating Expenses
MRC
-
Monthly Report of Changes
OAAG
-
Office of the Army Adjutant General
OC
-
Officer Candidate
OR
-
Official Receipt
PAALAB -
Philippine Army Accountability and Liability
Adjudication Board
PABAC
-
Philippine Army Bids and Awards Committee
PAPC
-
Philippine Army Procurement Center
PCB
-
Processing and Collection Branch
PGAB
-
Pension and Gratuity Branch, OAAG
PHIC
-
Philippine Health Insurance Corporation
“Army Core Purpose: Serving the people, securing the land” 114 “Army Vision: By 2028, a world‐class Army that is a source of national pride” PMRF
-
PHIC Member Claim Form
ROC
-
Report of Corrections
RTMC
-
Return to Military Control
SLP
-
Statement of Last Payment
SOI
-
Summary of Information
SOS
-
Statement of Service
SOT
-
Security of Tenure
“Army Core Purpose: Serving the people, securing the land” 115 “Army Vision: By 2028, a world‐class Army that is a source of national pride” FEEDBACK MECHANISM
“Army Core Purpose: Serving the people, securing the land” 116 “Army Vision: By 2028, a world‐class Army that is a source of national pride” “Army Core Purpose: Serving the people, securing the land” 117 “Army Vision: By 2028, a world‐class Army that is a source of national pride” CLIENT FEEDBACK FORM
“Army Core Purpose: Serving the people, securing the land” 118 “Army Vision: By 2028, a world‐class Army that is a source of national pride” VISIT OR CONTACT OUR OFFICES
“Army Core Purpose: Serving the people, securing the land” 119