PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
General Order and Directive Table of Contents
DIVISION 10: LOGISTICS AND SUPPLY CHAPTER 01: CHAPTER 02: CHAPTER 03: CHAPTER 04: CHAPTER 05: CHAPTER 06: CHAPTER 07: CHAPTER 08: CHAPTER 09: Table of Contents
11/30/2009
CAREER UNIFORMS ALTERATION, REPLACEMENT AND TURN‐IN OF WORK UNIFORMS CLEANING, REPAIR, REPLACEMENT, AND ALTERATIONS OF PERSONAL PROTECTIVE EQUIPMENT ENERGY CONSERVATION PROCUREMENT ACTIONS TELEPHONE INSTALLATION CELLULAR TELEPHONE TOWERS SNOW OPERATIONS HEAVY DUTY CONSTRUCTION CRANES 1
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
Division 10
Logistics and Supply
Chapter 01- Career Uniforms
January 2010
POLICY
This General Order shall establish procedures
for the issuance, replacement, maintenance,
use, and composition of career uniforms.
DEFINITIONS
Approved - Complies with all published
specifications of the Prince George’s County
Fire/EMS Department and/or has been
specifically authorized by the County Fire
Chief or his/her designee.
Uniform Allowance - The uniform
allowance is disbursed in accordance with the
negotiated labor contracts.
Footwear - The approved footwear must be
black, plain-toed, leather, low cut or high top,
oxford-type uniform shoes. Black leather
boots with zipper or other quick release
system may also be worn, provided they are
worn zipped at all times. All footwear must
have a composite non-skid sole. Boots must
not be worn in conjunction with the Dress
uniform. All footwear shall be clean and
polished at all times, laced through all the
eyelets, with no excessive overhangs of laces.
Personnel are not to wear any type of opentoed shoes, sandals or flip flops while on
duty, either in the station or on emergency
calls.
NOTE: White socks may be worn with black
leather boots with zipper or other quick
release system boots.
Caps for field wear - An approved navystyle watch cap or baseball cap may be worn.
DIVISION 10 – Logistics and Supply
Chapter 01 – Career Uniforms
The caps must be plain navy blue or may
have the approved Departmental logo on it.
Jacket - The only approved jacket that may
be worn is the Department’s issued jacket.
Sweaters - The approved sweaters are the
navy blue Air Force V-neck sweater with the
Departmental insignia on the left shoulder, or
the cardigan-style sweater with approved
Departmental insignia on the front left
pocket.
Sweatshirts - The approved sweatshirt is a
navy blue crew neck sweatshirt. It should be
plain navy blue or have the approved insignia
on the front and back. Personnel are not to
wear collared sweatshirts.
T-Shirts - The approved T-shirt is to be the
same color as the uniform shirt being worn.
The T-shirt shall be plain or have the
approved Departmental markings on the front
and back.
Blouse - The approved blouse is the standard,
dark blue fire service blouse with the
Departmental insignia on the left shoulder,
decorated as follows:
•
•
County Fire Chief – Double-breasted
blouse, with gold buttons, five ¼”
gold sleeve bands spaced ¼” apart.
Gold Eagle pins are to be worn on the
shoulder epaulets. County-issued
badge and name tag. Awards can be
worn centered ½” above name tag.
Lieutenant Colonel – Doublebreasted blouse, with gold buttons,
four ¼” gold sleeve bands spaced ¼”
apart. Silver leaf pins are to be worn
on the shoulder epaulets. County1
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
•
•
•
•
•
issued badge and name tag. Awards
can be worn centered ½” above name
tag.
Major - Double-breasted blouse, with
gold buttons, three ¼” gold sleeve
bands spaced a ¼” apart. Gold leaf
pins are to be worn on the shoulder
epaulets. County-issued badge and
name tag. Awards can be worn
centered ½” above the name tag.
Refer to Diagram #? for the above
illustration.
Battalion Chief - Double-breasted
blouse, with gold buttons, two gold
sleeve bands, (1) ¼” on the bottom,
(1) 3/8” on the top, spaced ¼” apart.
County-issued badge, name tag and
collar insignia designating rank.
Awards can be worn centered ½”
above the name tag.
Captains – Single-breasted blouse,
with gold buttons, two ¼” gold sleeve
bands spaced a ¼” apart. Countyissued badge, name tag and collar
insignia designating rank. Awards can
be worn centered ½” inch above the
name tag. Refer to Diagram#? for the
above illustration.
Lieutenants – Single-breasted blouse,
with gold buttons, one ¼” gold sleeve
band. County-issued badge, name tag
and collar insignia designating rank.
Awards can be worn centered ½”
above the name tag.
Fire Technicians, Firefighters and
Paramedics – Single-breasted blouse
with silver buttons. County-issued
badge, name tag and collar insignia
designating rank. Awards can be worn
centered ½” above the name tag.
Dress Hat - The approved cap is a standard
navy blue fire service dress cap, decorated as
follows:
DIVISION 10 – Logistics and Supply
Chapter 01 – Career Uniforms
•
•
•
•
•
•
County Fire Chief and Lieutenant
Colonels - Gold strap, appropriate
gold badge, velvet band and gold
visor decoration known as the
“Holbrook” flame.
Major - Gold strap, appropriate gold
badge, velvet band, and gold visor
decoration known as “scrambled
eggs,” three on each side.
Battalion Chief - Gold strap,
appropriate gold badge, velvet band
and gold visor decoration known as
“scrambled eggs,” two on each side.
Captain - Gold strap, appropriate
gold badge and velvet band.
Lieutenant - Gold strap and
appropriate gold badge.
Fire Technicians, Firefighters and
Paramedics - Black strap and
appropriate silver badge.
PROCEDURES
1.
General Provisions
The County Fire Chief and/or his/her
designee is authorized to change the uniform
standards found within this General Order,
whenever, deemed appropriate. Such cases
may include, but are not limited to, events
that require Departmental participation, fiscal
restrictions or at his/her discretion.
All Departmental uniforms not purchased by
the individual are the property of Prince
George’s County.
All personnel are required to produce, upon
demand by the County Fire Chief, or his/her
designee, any issued uniform items and/or
official equipment.
Non-usable shirts, trousers, and belts must be
returned to Logistics and Supply.
2
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
On-duty personnel must wear or use only
issued or approved uniforms, clothing
equipment or insignia approved by this
General Order.
Personnel who are on official business with a
chief officer or representing the Department,
and who have been provided advance notice
of the detail, must wear an appropriate class
uniform, as determined by the assigning
authority.
All uniforms issued must meet the
specifications approved by the County Fire
Chief.
The County Fire Chief may limit the number
of items issued in accordance with the budget
allocations.
When an employee is issued clothing that
does not fit properly, the clothing must be
returned to Logistics and Supply within two
weeks of receipt.
2.
Issuance
Upon appointment to the Department,
personnel shall be issued the follow clothing
items:
•
•
•
•
•
•
•
Navy blue work trousers
Navy blue long sleeve work shirts
Navy blue short sleeve work shirts
Navy blue winter jacket
Black garrison-type belt
Silver belt buckle
Name plates for uniform
Personnel may be issued additional items
based on assignment or promotion.
Personnel are responsible for purchasing their
own shoes, black socks and t-shirts, as
outlined in the definitions section of this
General Order.
DIVISION 10 – Logistics and Supply
Chapter 01 – Career Uniforms
3.
Replacement
Personnel must complete a Clothing Request
(P.G.C. Form 1362) and submit it, along with
the items to be replaced, to their station
officer for a replacement evaluation. Clothing
Request Forms presented to Logistics and
Supply must have a battalion chief’s
signature. Items for replacement will be
exchanged on a one-for-one basis.
All personnel must report the loss or damage
of any uniform items and official equipment
to their supervisor. To receive replacement
uniforms, a Loss/Damage Report (P.G.C.
Form 556) must be completed, signed by the
Battalion Chief in the individual’s chain-of
command, and brought to Logistics and
Supply. Stolen badges, identification cards, or
items valued at $50 or more replacement cost,
must be reported to the County Police
Department. The supervisor will be
responsible to investigate the incident and
forward their findings via the chain-ofcommand to the appropriate lieutenant
colonel or his/her designee. If the loss or
damage is found to be a result of negligence,
the item will be replaced at the employee’s
expense.
Uniform items issued by the Department will
be issued directly to the employee from
Logistics and Supply personnel, and will
require the employee to sign an Equipment
Custody Receipt (P.G.C. Form #1890A)
before removing the issued items.
4.
Separation from the Department
Personnel who are terminated, retired, or have
resigned must return all Department-issued
uniforms and accessories to Logistics and
Supply prior to the employee’s official signoff. The County Fire Chief, or his/ her
designee, will determine items to be
3
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
surrendered and items that may be retained by
these personnel.
6.
5.
Provisions for wearing the
Department Uniform
The wearing of the appropriate class of
uniform is authorized only when on actual
duty, at Departmental functions, when
attending Fire/EMS classes or at other times
as approved by the County Fire Chief.
When traveling to and from duty stations,
personnel may wear partial uniforms, as long
as the articles of clothing are neat, clean and
do not reflect unfavorably on themselves or
the Department.
The work uniform must be worn while on
duty and/or when completing Fire/EMS
Department inspections, fire prevention
programs, training classes held by other
jurisdictions, by all Emergency Operations
Command personnel assigned to fire and/or
rescue stations, except as follows:
The officer-in-charge may authorize the
removal of the work uniform shirt during
work details, physical training, while sleeping
or when the Council of Governments issues a
Code Orange Alert or greater. Whenever
uniform shirts are removed, personnel must
wear an approved t-shirt displaying the
Department insignia or a plain, solid colored
t-shirt that is the same color as their work
uniform shirt. T-shirts must be tucked in at
the waistband. The officer-in-charge may
authorize the use of issued or approved navy
blue sweaters or sweatshirts during cold
weather. Sweaters or sweatshirts may only be
worn with the uniform shirt.
The uniform shall be kept in a neat and clean
manner. The uniform shirt must be kept
tucked in and have all but the top button
fastened.
DIVISION 10 – Logistics and Supply
Chapter 01 – Career Uniforms
Physical Training Uniform
The Physical Training Uniform may be worn
as follows:
Personnel shall change into the approved P.T.
uniform just prior to the beginning of the
physical training activity. Personnel must
promptly change into the work uniform at the
end of the physical training activity. The
uniform shall consist of a navy blue t-shirt,
navy blue shorts or sweatpants. The clothing
shall have the approved Departmental
markings or be plain navy blue. Personnel
must not wear any identifiable part of the
issued uniform in such a manner that would
reflect unfavorably on themselves or the
Department.
7.
Personal Jewelry Items
Personal jewelry items may be worn with the
various uniforms, although the wearing of
jewelry while on duty is discouraged for
safety reasons. On-duty personnel should
restrict such jewelry to simple, conservative
wedding bands, a watch, medic alert
bracelets, earring and necklaces. Earrings
must be small post-type that do not extend
beyond the ear lobe or dangle from the ear in
any fashion. Necklaces must be concealed
under the t-shirt or uniform shirt at all times.
8.
Classes of Uniforms
Dress Uniform
The dress uniform shall consist of the
appropriate dress hat, blouse, white longsleeved uniformed shirt for officers and light
blue long-sleeved shirt for non officers, black
tie, dress trousers, black Garrison belt, black
plain-toed uniform shoes and solid black
socks. Also includes breast badge,
4
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
appropriate collar insignia, PGFD lapel pins
and name tags. Only battalion chiefs and
above or anyone else deemed necessary by
the County Fire Chief will be issued a Dress
Uniform. All others must purchase one at
their own expense and must be consistent
with this General Order.
is in accordance with the standards set
forth in this General Order.
Battalion chiefs and paramedic captains:
•
Administrative Uniform
The Winter Administrative Uniform shall
consist of the same components as the Dress
Uniform with the exceptions of the dress
blouse and dress hat. Chief Officers will
exercise appropriate discretion for the use a
tie.
The Summer Administrative Uniform shall
consist of a short-sleeved shirt (Fire
Technicians and below, light blue; lieutenants
and above, white), dress trousers, black
Garrison belt, plain-toed uniform shoes, solid
black socks. The summer administrative
uniform will also include the appropriate
breast badge, collar insignia and name tag.
Work Uniform
Firefighters, paramedics, fire technicians, fire
and paramedic lieutenants and fire captains:
•
Short sleeved (between April1st and
October 31st), or long sleeved
(between November 1st and March
31st) navy uniform shirt, navy trouser,
navy blue t-shirt, with approved
markings, solid black socks, black
Garrison belt and name tag.
Lieutenants and captains will also
wear the appropriate badge and collar
insignia. Shoes and boots must be
black leather. White socks may be
substituted as outlined in Section II,
Definitions. An approved sweater or
sweatshirt may be worn, providing it
DIVISION 10 – Logistics and Supply
Chapter 01 – Career Uniforms
Short or long-sleeved white shirt,
black tie, white t-shirt with approved
markings, navy trousers, solid black
socks, black Garrison belt, collar
insignia, breast badge and name tag.
Shoes and boots must be black
leather. White socks may be
substituted as outlined in Section II,
Definitions.
Majors and above:
•
Short or long sleeved shirt, black tie
(as appropriate), dress trousers, breast
badge, appropriate gold collar insignia
and name tag. Shoes must be black
plain toed leather.
Apparatus Maintenance
Non-uniformed personnel, whose primary
function is to effect mechanical maintenance
repairs, shall wear the rented “Industrial
Laundry” type uniforms and coveralls with
sewn on name tag. Sewn on name tag shall
contain the employee’s first and last name
and job title. At the employee’s option and
own expense, they may wear a dark blue
insulated vest and /or approved cap with the
rented uniform while engaged in activities
within the shop or effecting repairs in the
field.
Non-uniformed personnel whose primary
function is within the office shall wear
business attire deemed appropriate by the
uniformed supervisor or non-uniformed
manager for the office. Personnel not in a
Department uniform will be required to wear
a Prince George’s County Government-issued
identification badge at all times.
5
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
Uniformed Personnel shall wear the issued
work uniform.
Logistics and Supply
Non-uniformed personnel shall wear business
attire deemed appropriate by the uniformed
supervisor or the non-uniformed manager for
the office. Personnel not in a Departmental
uniform will be required to wear a Prince
George’s County Government- issued
identification badge at all times.
Fire Prevention
Inspectors, Code Enforcement and Special
Hazards:
Uniformed Personnel shall wear the issued
work uniform.
While conducting official Departmental
inspections, shall wear business attire deemed
appropriate by the uniformed supervisor or
non-uniformed manager for the office.
Personnel not in a Departmental uniform will
be required to wear a Prince George’s County
Government identification badge at all times.
Sworn Fire Prevention personnel may also
wear the work uniform.
Public Education Division
Fire Investigations and Bomb Squad
While participating in the delivery of general
public fire safety presentation, the work
uniform shall be for non-uniformed
personnel, business attire deemed appropriate
by the uniformed supervisor or nonuniformed manager of the office. Personnel
not in a Department uniform will be required
to wear a Prince George’s County
Government-issued identification badge at all
times.
While on duty, investigators shall wear the
approved uniform in accordance with Fire
Investigation Standard Operating Procedure
11, Work Attire. While operating in an unsafe
environment or structure, issued personal
protective equipment shall be worn.
For uniformed personnel, either the
administrative or work uniform at the
discretion of the manager or battalion level
supervisor.
Fire/EMS Training Academy
Non-uniformed personnel shall wear business
attire deemed appropriate by the uniformed
supervisor or non-uniformed manager for the
office. Personnel not in a uniform will be
required to wear a Prince George’s County
Government-issued identification badge at all
times.
Uniformed personnel shall wear either the
administrative or work uniform.
DIVISION 10 – Logistics and Supply
Chapter 01 – Career Uniforms
Bomb squad personnel shall wear the issued
utility uniform in accordance with FBI
Hazardous Device School Standard Operating
Procedure. The uniform shall consist of 100
percent cotton shirt with approved insignia
and 100 percent cotton BDU pants.
Special Operation
Approved uniform as designated by the Fire
Chief.
Maternity
Employees may continue to wear the official
uniform until it becomes uncomfortable. At
that time, the employee may request, in
writing through the chain-of-command, to
wear maternity clothing. The maternity
clothing shall consist of:
6
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
•
•
•
•
9.
Dark blue maternity slacks or skirt.
Appropriate color shirt/smock (light
blue for firefighter and paramedics,
white for officers.
Black shoes and socks.
Uniformed personnel will be
permitted to wear maternity attire that
is appropriate for an office setting. If
personnel choose to wear the attire
they must wear a Prince George’s
County Government identification
badge at all times. At no time will
personnel be permitted to wear
jogging/sweat suit outfits.
Insignia and Badges
The exact placement and positioning of the
insignia must be in accordance with the
diagrams and descriptions in the Diagrams
section of this order. The appropriate insignia
or rank on collar pins must be worn on both
collar tips of all uniform shirts, (lieutenants
and above), regardless of whether an outer
garment is worn. The following symbols
correspond with ranks and/or positions for all
appropriate insignia:
•
•
•
•
•
•
County Fire Chief – Gold Eagle
Lieutenant Colonel – Silver Maple
Leaf
Major – Gold Maple Leaf
Battalion Chief – 2 Crossed
Trumpets
Captain – 2 Gold Bars
Lieutenant – 1 Gold Bar
Officers will be required to wear the
appropriate Departmental badge on the left
side of the uniform shirt, jacket and dress
uniform blouse and on the dress hat.
The Departmental shoulder patch is worn on
the left side of the uniform shirt, jacket and
blouse. A patch on the right side sleeve
identifying special training or team
DIVISION 10 – Logistics and Supply
Chapter 01 – Career Uniforms
membership, approved by the County Fire
Chief, may be worn. Only one patch may be
displayed on the right sleeve at a time.
However, members of the Honor Guard are
authorized to wear a rocker on the left sleeve
of their ceremonial uniforms below the
Departmental patch. Other modifications to
the guard’s ceremonial uniforms are
permitted with the County Fire Chief’s
approval.
Name tags are to be centered and placed
above the top edge of the right pocket on the
dress administrative and work uniform shirt.
Name tags shall be no more than 2 and ⅜”
long and ½” wide.
Service pins are optional and worn on the left
sleeve of the dress blouse, centered and ¼”
above the top officer stripe for officers and 4”
from the edge of the sleeve for firefighters
and paramedics.
The official International Association of
Firefighters pin or U.S. Flag pin (maximum
size ½”) is optional and worn centered, ½”
above the name tag. This may be worn on the
dress uniform blouse and/or on the dress,
administrative and work shirt.
Meritorious service pins are optional and
worn over the name tag on the dress uniform
blouse, centered ½” above the name tag.
10.
Care and Maintenance
Each employee is responsible for the
laundering or dry cleaning of issued uniforms
and clothing.
Badges and other plated insignia must not be
polished with an abrasive polish or cleaner, as
this removes the plating. However, they
should be periodically washed in soap and
water, utilizing a soft brush if necessary.
7
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
11.
Evaluation
The County Fire Chief may authorize the
substitution of specific uniforms and
protective clothing for the purpose of
evaluation. Those individuals who are in an
evaluation group will be required to complete
the appropriate documentation, etc. Personnel
may request authorization to participate in
specific item evaluation through the
appropriate chain-of-command.
REFERENCES
N/A
FORMS/ATTACHMENTS
Loss/Damage Report – P.G.C. Form 556
Equipment Custody Receipt – P.G.C.
Form1890A
Clothing Request – P.G.C. Form 1362
Career Uniform Diagrams
DIVISION 10 – Logistics and Supply
Chapter 01 – Career Uniforms
8
PRINCE GEORGE’S COUNTY GOVERNMENT
NOTICE OF LOSS OR DAMAGE REPORT
DEPARTMENT
FIRE
CODE NO.
DO NOT WRITE IN THIS SPACE
DATE OF LOSS OR DAMAGE
PROPERTY AFFECTED
ESTIMATE OF LOSS
FILE NO.
$
BUILDING OR STRUCTURE
DATE RECORDED
$
MOTOR VEHICLE
COVERAGE PERIOD
Adjust
$
OTHER PROPERTY
Subrogate
ACTION TAKEN
DESCRIPTION OF PROPERTY AFFECTED
TYPE OF LOSS
FIRE, WINDSTORM, OR OTHER
ACCIDENT OR COLLISION
THEFT
CAUSE OF LOSS OR DAMAGE (Attach Supporting Information)
DATE 8-3-05
SIGNED
TITLE Fire Lieutenant
DO NOT WRITE – INFORMATION NOTES
FORWARD IN DUPLICATE TO:
SAFETY AND INSURANCE MANAGEMENT DIVISION
Room 5000, County Administration Building
PGC #556 Rev. 8/78
None
CLOTHING REQUEST
Full Name/Rank_____________________________________________ Date_____________________
I.D.#__________
Station_____________
A. Turn-Out Gear
Authorized__________________________________
Size
Quantity
1. Coat, Bunker
_______________
_________________
2. Boots, 1/2 length
_______________
_________________
3. Helmet
_______________
_________________
4. Goggles/Liner
_______________
_________________
5. Gloves
_______________
_________________
6. Pants, Bunker
_______________
_________________
7. Suspenders
_______________
_________________
8. Nomex Hood
_______________
_________________
1. Pants, Work
_______________
_________________
2. Shirts, S. S. Dark Blue
_______________
_________________
3. Shirts, L. S. Dark Blue
_______________
_________________
4. Belt/Buckle
_______________
_________________
5. Parka, Winter Coat
_______________
_________________
1. Pants, Dress Uniform
_______________
__________________
2. Pants, Dress (Office Only)
_______________
__________________
3. Shirts, S. S. Light Blue/White
_______________
__________________
4. Shirts, L. S. Light Blue/White
_______________
__________________
5. Blouse/Blazer (Insp. Only)
_______________
__________________
6. Hat, Dress/Cover
_______________
__________________
7. Raincoat
_______________
__________________
B. Uniform, Work
C. Uniform, Dress
D. Insignia Request
1. Collar Pins _______
Badges, Breast _______ Cap ______ Tie Tac______ PGFD Bar _______
2. Name Plates _________________________________________________ Rank ______________
First Two (2) Initials & Last Name
P.G.C. Form #1362 (Rev. 3/00)
Fire Fighter
Fire Fighter/Paramedic
Technician
Paramedic
Lieutenant
I" from
Edge, Rank
Parallel to
Collar Edge
Captain
3/4" from
Edge, Rank
Parallel to
Collar Edge
Battalion Chief
Major
Colonel
1/2" from
Edge, Rank
Parallel to
Collar Edge
Chief
1/2" from
Edge, Rank
Parallel to
Collar Edge
1/2" Below
Shoulder Seam
1/2" Be ow
ShouJder Seam
Top of Sleeve
Seam
1/2" Below
Shoulder Seam
1/2" Below
Shoulder Seam
Top of Sleeve
Seam
1/2" Below
Shoulder Seam
1/2" Below
Shoulder Seam
Top of Sleeve
Seam
1/4" Above
Light Blue
Stripe
112" Below
Shoulder Seam
1/2" Below
Sho lder Seam
I
Top of Sleeve
Seam
1/4" Above
Single Gold
Stripe
One [/2" Stripe
1/2" Below
Shoulder Seam
1/2" Below
Shoulder Seam
Top of Sleeve
Seam
1/4" Above
Si gle Gold
Stripe
1/2" Below
Shoulder Seam
1/2" Below
Shoulder Seam
Top of Sleeve
Seam
1/4" Above
I Single Gold
Stripe
t
t
5/8" Space
5/8" Space
1/2" Below
Shoulder Seam
~
1/2" Below
Shoulder Seam
Top of
Sleeve
Seam
. 1/4"
Above
Single
Gold
Stripe
Three [/2" Stripes
t
t
5/8" Space
5/8" Space
1/2" Below
Shoulder Seam
•
1/2" Below
Shoulder Seam
Top of
Sleeve
Seam
1/4"
Above
Single
Gold
Stripe
Four 1/2" Stripes
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
Division 10
Logistics and Supply
Chapter 02- Alteration, Replacement and Turn-In of Work
Uniforms
January 2010
POLICY
This General Order shall ensure that a
professional appearance is maintained, and
the return and/or replacement of uniforms are
conducted in an economically efficient
manner.
Only approved uniforms may be worn by
career personnel.
DEFINITIONS
One-for-one – exact item replacement for
items being turned in
PPE – Personal Protective Equipment
PROCEDURES
1.
Alterations
Any alterations to uniforms, for example,
hemming of pants or sewing of a shoulder
emblem, are to be completed at the cost of the
employee or member, unless previously
approved by the Logistics Manager.
2.
Personnel in need of replacement uniforms
shall complete Clothing Request (P.G.C.
Form #1362), the Station Officer shall verify
the need for the replacement before approving
the request.
The approved Clothing Request will be
forwarded to the Battalion Chief for approval
and documentation. The original and other
attached copies are returned to the employee.
The employee then presents the approved
form, along with the items to be exchanged
on a one-for-one basis to Logistics and
Supply. Battalion Chiefs and Station Officers
shall ensure that uniforms will be examined
and replaced as necessary.
All replaced items shall come under the
scrutiny of the Logistics Manager for final
approval of the exchange. If the employee
does not have a one-for-one exchange they
may be denied the ability to obtain uniforms
through Logistics and Supply.
Clothing that is no longer usable shall be
returned to Logistics and Supply. Personnel
leaving the Fire/EMS Department must return
all issued uniforms.
Uniform Replacement
All issued uniforms are property of the Prince
George’s County Government. Lost or stolen
uniforms, whether entire or portions thereof,
must be reported, in writing, to Logistics and
Supply and a Loss and Damage Report Form
#556 shall be completed and turned in to
Logistics and Supply.
REFERENCES
N/A
FORMS/ATTACHMENTS
PGC Form #1362, Clothing Request
PGC Form #556, Notice of Loss and Damage
Report
DIVISION 10 – Logistics and Supply
Chapter 02 – Alteration, Replacement and Turn-In of Work Uniforms
1
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
Division 10
Logistics and Supply
Chapter 03 - Cleaning, Repair, Replacement and Alterations of
Personal Protective Equipment
January 2010
POLICY
This General Order shall set forth the
procedure for cleaning, repairing, replacing
and altering Personal Protective Equipment
(PPE).
DEFINITIONS
PPE – Personal Protective Equipment.
Compromised PPE – Any element of PPE
that may have a diminished ability to fully
protect personnel from burn/injury. This may
be due to thermal damage, cuts/rips/tears,
damaged/missing hardware, fabric integrity,
or cleanliness.
Contaminated PPE – PPE that has been
exposed to blood/body fluids, petroleum
products, chemicals, pesticides, or any other
hazardous materials.
PROCEDURES
1.
General Provisions
Logistics and Supply is responsible for
ensuring that PPE is properly fitted (by
lengths and overlap of coat and pants) to an
individual before being issued. If alterations
are necessary, they must be performed by the
verified ISP (vendor) prior to being issued.
Chief officers/battalion chiefs and station
officers shall ensure that PPE will be
routinely examined and sent for cleaning,
repair, or replacement as necessary, in
accordance with NFPA 1971 and NFPA
1851.
Verified ISP – A company that has either
been 3rd party certified to perform repairs, or
has been trained by the element manufacturer
in Advanced Cleaning and Advanced
Inspection.
All PPE that is sent out for cleaning, repairs,
or decontamination shall be evaluated by the
appropriate chief officer/battalion chief or
safety officer prior to being sent to Logistics
& Supply for pick up by the contracted
vendor. An Advance Inspection of the gear
will be completed by the vendor. Following
their evaluation, the vendor will contact
Logistics & Supply and a determination will
be made whether it is cost effective for the
Department to have the PPE cleaned,
repaired, or condemned. The criteria used to
make the determination will be the age and
condition of the PPE.
Individually Owned Items – Approved PPE
that was not issued by the Department, but
was purchased by an individual. (Only
Approved PPE may be worn for Emergency
Operations).
With the approval of the Duty Chief, a safety
officer has the authority to place unsafe/
unapproved PPE out-of-service. All
potentially compromised PPE of burned or
seriously injured personnel shall be collected
Vendor- The verified Independent Service
Provider (ISP) contracted to provide
advanced inspection, cleaning, and
alterations/repairs to Department issued PPE.
DIVISION 10 – Logistics and Supply
Chapter 01 – Cleaning, Repair, Replacement and Alterations of Personal Protective Equipment
1
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
and sent to the Operational Safety Office for
documentation.
2.
Cleaning/Repair
The general cleaning/repair of PPE shall be
handled as follows:
•
•
•
•
•
•
3.
The employee/member and the station
officer shall inspect all PPE after each
IDLH exposure to determine the need for
cleaning and/or repairs.
If cleaning or repairs are necessary, the
employee/member’s supervisor shall
complete a PPE Cleaning/Repair Request
(PGC Form #5201) and have it verified
and approved by either the Chief
Officer/Battalion Chief within the chain
of command, or the Safety Officer.
All cleaning and repairs of PPE must be
approved by a chief officer/battalion
chief, or safety officer.
The check sheet shall indicate whether the
gear needs cleaning and/or repairs. If the
gear is in need of repair, the check sheet
will clearly indicate the repairs needed.
Upon approval (w/verified signature),
supervisors are to arrange to get the gear
to Logistics & Supply, who will arrange
for the Department’s vendor to pickup the
PPE to clean and/or repair the gear.
A copy of the signed PPE
Cleaning/Repair Request Form (PGC
Form #5201) shall be forwarded to
Logistics & Supply, with the PPE.
Pickup/Delivery
Logistics will schedule a day for pickup, all
PPE will be assigned an authorization
number, which will be written on the PPE
Cleaning/Repair Request and placed in the
bag with the PPE for the vendor to pickup.
The PPE should be in bags (trash bag, gear
bag, etc.) and a vendor-furnished tag with the
name, ID number, and station number of the
individual to whom the PPE is issued is to be
affixed to the bag. A copy of the signed PPE
Cleaning/Repair Request Form must
accompany the PPE to be sent to Logistics &
Supply. The vendor will pickup and return
the PPE to Logistics & Supply within three
business days. If alterations or repairs are
needed, it will be a 5-7 business day
turnaround to Logistics & Supply. If a longer
turn around time is necessary, the
Department’s vendor will communicate that
to Logistics & Supply, who will make the
notifications to the appropriate command and
Operational Safety Office.
4.
Contaminated/Compromised PPE
PPE that has been contaminated by blood,
petroleum products, chemicals, pesticides, or
any other hazardous materials are to be
handled in the following manner:
•
•
Contaminated PPE is to be bagged in
a RED trash bag, or hazard bag,
affixing a vendor-supplied tag with
the individual’s name, ID number,
station number and the contaminant
clearly marked on it.
Notification to have the PPE picked
up is to be made as soon as possible to
the Safety Officer, followed by the
station transporting the contaminated
PPE to Logistics & Supply.
The PPE worn by personnel, who have
received burns or serious injuries requiring
treatment at a hospital, is considered
compromised until it has been appropriately
inspected and documented by the Operational
Safety Office.
The Safety Officer is responsible to collect
the gear of a burned/injured firefighter and
will coordinate cleaning, repair and
replacement of their gear with Logistics &
Supply. Individually owned items will be
DIVISION 10 – Logistics and Supply
Chapter 01 – Cleaning, Repair, Replacement and Alterations of Personal Protective Equipment
2
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
returned after inspection and documentation
is completed.
5.
Condemned PPE
employee. The employee then presents the
approved form, along with the items to be
exchanged on a one-for-one basis, to
Logistics & Supply.
Upon notification regarding condemnation of
any piece of PPE, Logistics & Supply shall
notify the appropriate command and the
Operational Safety Office.
A volunteer member must have an Issuance
of PPE Request/Agreement (PGC Form
#4371) signed by the Volunteer Chief or
President in order to exchange PPE.
Condemned PPE (red tagged) will be held at
Logistics & Supply for disposal, and
personnel will be advised to report to
Logistics & Supply for replacement PPE.
The employee/member will be issued new
PPE. If alterations are necessary, the PPE will
be sent to the vendor and the employee is
required to report to the vendor for
appropriate fitting. Once alterations are
completed, the PPE will be delivered to
Logistics, who will notify employee.
Any request or need for PPE (running coat,
pant, helmet, etc.) after 1530 hours Monday
through Friday, and on weekends, should be
directed via the Duty Chief to the Logistics &
Supply Manager.
6.
All returned items shall come under the
scrutiny of the Logistics & Supply Manager
for final approval of the exchange.
Replacement
All PPE issued to career and volunteer
personnel are the property of the Prince
George’s County Government. PPE that is no
longer usable shall be returned to Logistics &
Supply. Personnel leaving the Fire/EMS
Department must return all issued PPE.
Lost or stolen PPE, whether entire or portions
thereof, must be reported, in writing, utilizing
a Loss/Damage Report (PGC Form #556).
The completed form is to be submitted to
Risk Management, with a copy going to
Logistics & Supply.
The career individual in need of replacement
PPE shall complete Clothing Request (PGC
Form #1362). The Station Officer shall
verify the need for the replacement before
forwarding the request to the Battalion Chief
within the chain of command for approval
and documentation. The original and other
attached copies will be returned to the
This is applicable only in an emergency
situation, when gear is damaged after normal
business hours and it is anticipated that the
member might return to duty before the next
business day.
7.
Alterations
The Department will only be responsible for
alterations to PPE pertaining to safety. This
includes length of sleeves and pants, 2”
overlap of coat and pants, and issues related
to appropriate fitting and/or safety
requirements of the garment. Any other
alterations, including but not limited to, radio
pockets, accommodations for flashlights, etc.
shall be done at the employee/member’s own
expense, and only with an ISP, with
coordination through Logistics & Supply.
8. PPE for Specialty Teams and Personnel
Assigned to FETA
Cleaning, repair, replacement and alterations
of specialized PPE not covered by the
cleaning/repairing contract, such as technical
DIVISION 10 – Logistics and Supply
Chapter 01 – Cleaning, Repair, Replacement and Alterations of Personal Protective Equipment
3
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
rescue gear, CBRN protective ensembles, etc.
will be coordinated through the Logistics &
Supply office.
REFERENCES
NFPA 1971
NFPA 1851
FORMS/ATTACHMENTS
Attachment #1– Notice of Loss/Damage
Report (PGC Form #556)
Attachment # 2– Clothing Request (PGC
Form #1362)
Attachment # 3 – PPE Cleaning/Repair
Request Form (PGC Form #5201)
Attachment # 4 – PPE Inspection/Tracking
Form (PGC Form #4057)
Attachment #5 – Issuance of PPE
Request/Agreement Form (PGC Form #4371)
DIVISION 10 – Logistics and Supply
Chapter 01 – Cleaning, Repair, Replacement and Alterations of Personal Protective Equipment
4
CLOTHING REQUEST
Full Name/Rank_____________________________________________ Date_____________________
I.D.#__________
Station_____________
A. Turn-Out Gear
Authorized__________________________________
Size
Quantity
1. Coat, Bunker
_______________
_________________
2. Boots, 1/2 length
_______________
_________________
3. Helmet
_______________
_________________
4. Goggles/Liner
_______________
_________________
5. Gloves
_______________
_________________
6. Pants, Bunker
_______________
_________________
7. Suspenders
_______________
_________________
8. Nomex Hood
_______________
_________________
1. Pants, Work
_______________
_________________
2. Shirts, S. S. Dark Blue
_______________
_________________
3. Shirts, L. S. Dark Blue
_______________
_________________
4. Belt/Buckle
_______________
_________________
5. Parka, Winter Coat
_______________
_________________
1. Pants, Dress Uniform
_______________
__________________
2. Pants, Dress (Office Only)
_______________
__________________
3. Shirts, S. S. Light Blue/White
_______________
__________________
4. Shirts, L. S. Light Blue/White
_______________
__________________
5. Blouse/Blazer (Insp. Only)
_______________
__________________
6. Hat, Dress/Cover
_______________
__________________
7. Raincoat
_______________
__________________
B. Uniform, Work
C. Uniform, Dress
D. Insignia Request
1. Collar Pins _______
Badges, Breast _______ Cap ______ Tie Tac______ PGFD Bar _______
2. Name Plates _________________________________________________ Rank ______________
First Two (2) Initials & Last Name
P.G.C. Form #1362 (Rev. 3/00)
PRINCE GEORGE’S COUNTY GOVERNMENT
NOTICE OF LOSS OR DAMAGE REPORT
DEPARTMENT
FIRE
CODE NO.
DO NOT WRITE IN THIS SPACE
DATE OF LOSS OR DAMAGE
PROPERTY AFFECTED
ESTIMATE OF LOSS
FILE NO.
$
BUILDING OR STRUCTURE
DATE RECORDED
$
MOTOR VEHICLE
COVERAGE PERIOD
Adjust
$
OTHER PROPERTY
Subrogate
ACTION TAKEN
DESCRIPTION OF PROPERTY AFFECTED
TYPE OF LOSS
FIRE, WINDSTORM, OR OTHER
ACCIDENT OR COLLISION
THEFT
CAUSE OF LOSS OR DAMAGE (Attach Supporting Information)
DATE 8-3-05
SIGNED
TITLE Fire Lieutenant
DO NOT WRITE – INFORMATION NOTES
FORWARD IN DUPLICATE TO:
SAFETY AND INSURANCE MANAGEMENT DIVISION
Room 5000, County Administration Building
PGC #556 Rev. 8/78
None
PRINCE GEORGES COUNTY FIRE COMMISSION
ISSUANCE OF PERSONAL PROTECTIVE EQUIPMENT REQUEST / AGREEMENT
TO: Logistics & Support Services
The below named volunteer member meets or exceeds the training guidelines set forth by the Prince
George’s County Fire Commission and Prince George’s County Code – Subtitle II.
The member is eligible to be issued a complete set of Personal Protective Equipment in order to meet
Departmental requirements.
Volunteer Firefighter _____________________________________, Identification # __________ is a
member of _______________________________________________, Station # ___________.
Name of Volunteer Station
By signing this Request/Agreement you acknowledge and agree to the following:
1) The Personal Protective Equipment is the property of Prince George’s County.
2) The Personal Protective Equipment is for the sole and express use in Prince George’s County
Fire/EMS operations only. At no time will the Personal Protective Equipment be taken out of Prince
George’s County for use in Fire/EMS operations of another jurisdiction except when participating in
official Prince George’s County Fire/EMS operations or approved training.
3) With sufficient notice, the Personal Protective Equipment will be presented to any authorized member
of the Prince George’s County Fire/EMS Department or the Prince George’s County Fire Commission
or their designee for inspection.
4) If found in violation of this Request/Agreement the Personal Protective Equipment may be
confiscated and the person in violation may be suspended from Prince George’s County Fire/EMS
operations.
5) If the Personal Protective Equipment of any volunteer member cannot be accounted for, the funds to
replace it will be deducted from the General Operating Budget of the member’s station.
Print:
Print:
Sign:
Sign:
Volunteer Member / Date
Volunteer Fire Chief/President / Date
Print:
Sign:
Fire Commissioner / Date
Gear Issued:
Turnout Coat
Turnout Pants
Knee High Boots
Helmet
Issued By:
Pat Tag
Print / Date
Sign
Print / Date
Sign
ID Card
Issued By:
P.G.C. Form #4371 (Revised 07/09)
Distribution: Green: Logistics & Support Services
Yellow: Fire Commission
Pink: Station
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
Division 10
Logistics and Supply
Chapter 04- Energy Conservation
January 2010
POLICY
This General Order is established to conserve
energy and reduce the Department’s fuel and
electricity costs. This policy is not exhaustive
and personnel should continuously strive to
find ways to responsibly cut back on the
energy used for fire stations, offices, and
apparatus.
•
•
•
DEFINITIONS
N/A
PROCEDURES
1.
Fuel Reduction Measures for
Vehicles
All Fire/EMS personnel shall adhere to the
following guidelines for fuel reduction:
•
•
•
•
•
Vehicles using County fuel are to be used
for official business only. Whenever
possible, travel shall be consolidated and
telephones should be used in lieu of
personal contacts that require travel.
Specifically, vehicles using County fuel
shall not be used for the sole purpose of
obtaining food.
Vehicle engines will not be turned on
unless it is absolutely necessary to ensure
its operational readiness.
When possible, turn off engine and restart
when ready to move.
Generally, vehicle engines shall not be
idled. Proper warm-up requires operating
vehicle at low speed and load, until the
engine reaches proper operating
temperatures.
DIVISION 10 – Logistics and Supply
Chapter 04 –Energy Conservation
•
•
•
•
•
•
The Incident Command Vehicle may sit
and idle on an emergency scene.
Sedans and utility vehicles shall be
shutdown on emergency scenes, unless
they are providing barrier protection and
the vehicle’s emergency lights must
remain on.
Fire/rescue apparatus and other
Departmental vehicles shall have engines
turned off when not being actively used at
emergency scenes and/or hospitals, except
on days when the temperature is below
thirty degrees. In such an instance,
vehicles carrying water are to keep
engines running to avoid frozen pumps.
Fire/rescue apparatus shall not be left
running outside of the fire station, except
for approved training by the station
officer.
Generally, fire/rescue apparatus shall only
be started up once a week for a preventive
maintenance check. Whenever possible,
other daily checks shall be completed
without starting the engines. Certain
checks that are necessary after warm-up
and weekly checks shall be performed
after a call, whenever possible.
Fill fuel tanks with fuel only until the
nozzle clicks off. Topping off tanks is not
permitted.
Tires shall be checked weekly and
maintained at full recommended pressure
on all vehicles. Rapid acceleration of
vehicles must be reduced to conserve fuel.
Every attempt must be made to
consolidate safety checks, i.e., draining
air tanks for condensation in cold weather
before starting engine.
Every effort shall be made to reduce or
consolidate area familiarization drills
1
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
•
2.
using fire/rescue apparatus, to the extent
this does not hamper or compromise the
public’s safety. Company officers may
make such a determination, subject to
review.
Adherence to all maintenance procedures
and guidelines will be strictly required,
and all vehicle engines shall be kept
properly tuned. Coordination with the
Apparatus Maintenance Division is
essential.
Driving Suggestions
•
•
•
•
•
For more fuel efficient driving:
•
•
•
•
3.
After a short warm-up, vehicle operators
should drive slower than normal for the
first few minutes.
Operators should ensure they have
released the emergency brake when
starting, and should avoid riding the brake
pedal while moving.
When traffic conditions permit, operators
should routinely accelerate slowly and
drive at a moderate speed with a steady
pace. Varying speed by excessive
braking and accelerating should be
avoided.
Plan trips sensibly. Organizing several
errands into one trip should be paramount
in preparation for daily activities.
when energy is being used to heat or cool
the apparatus bay.
When heating, set thermostats at sixtyeight degrees Fahrenheit (680F).
When cooling, set thermostats at seventyeight degrees Fahrenheit (780F).
Thermostats shall not be tampered with
after they are set by maintenance
personnel.
Heating, cooling and ventilation systems
are to be turned off in unoccupied areas,
when possible.
Heating and cooling system maintenance
work orders shall be given priority
processing by Logistics and Supply.
The following actions shall be taken to
reduce lighting costs:
•
•
•
•
Unnecessary lights shall be tuned off at
all times, i.e., there is enough natural light
to conduct activities without creating a
hazard.
Lights shall be turned off in unoccupied
areas.
Personnel shall ensure that all
unnecessary lights are turned off before
securing the building each evening.
Personnel shall ensure that any outside
lighting, including that which may have
been left on the previous evening, is
turned off during the day.
Energy Conservation Measures for
Buildings
REFERENCES
N/A
The following actions shall be taken to reduce
heating, air conditioning and ventilation
costs:
•
•
FORMS/ATTACHMENTS
N/A
Station doors and windows should remain
closed when energy is being used to heat
or cool the station.
Bay doors should remain closed (except
to allow apparatus in or out of the station)
DIVISION 10 – Logistics and Supply
Chapter 04 –Energy Conservation
2
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
Division 10
Logistics and Supply
Chapter 05 – Procurement Actions
January 2010
POLICY
This General Order shall establish procedures
to expedite approval and proper authorization
for purchase requests.
DEFINITIONS
N/A
PROCEDURES
1.
Routine Purchase
An Expenditure Request Form, with
justification, shall be attached to every
request for the procurement of any goods or
services. All procurement actions will be
processed via chain-of-command to the
Logistics and Supply/Apparatus Maintenance
for processing.
It is the responsibility of the requesting office
and the respective Major/Manager to ensure
that a complete written justification is
provided, including three (3) written cost
quotations if the item/service is not covered
by a County contract.
The requesting office and the Major/Manager
will ensure that the appropriate account
numbers are provided for proper charging to
the affected budget or grant.
For purpose of obtaining additional
information, if necessary, a contact person for
the purchase request shall be identified.
NOTE: The initiating Major/Manager will
review all requests and transmit them
electronically to their Command, the Fiscal
DIVISION 10 – Logistics and Supply
Chapter 05 – Procurement Actions
Affairs Manager, the Logistics and Supply
Manager, and the Administrative Aide for the
Management Services Command. The
original signed copy will be sent to Logistics
and Supply via inter-office mail. No
procurement action will be initiated if the
steps outlined above have not been followed.
The appropriate Lt. Colonel will continually
monitor the process.
2.
Emergency Purchase
For an emergency procurement action, a
memorandum addressed to the Logistics and
Supply Manager shall be furnished, along
with the standard documentation denoting:
•
•
•
3.
Urgency of the situation in full detail
The impact if the procurement action
is not handled as an emergency
Contact person
Penalty for Noncompliance
In order to assure conformity, every
employee shall be apprised by their
supervisors of the absolute need to follow all
purchasing regulations/laws and procedures.
The purchase of equipment (including
communications equipment), materials, and
goods and services, regardless of cost, must
comply with all appropriate County
Purchasing and Administrative Procedures
and be approved by the Department Head or
his/her designee.
Failure of any individual to comply with this
General Order, by allowing or authorizing a
procurement action that has not been properly
approved, shall make them liable for payment
1
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
of the unauthorized goods, and subject to
possible disciplinary action.
4.
Requests by Volunteer Fire
Companies
Procurement requests by volunteer fire
companies must be handled in a manner
consistent with the law, and in conjunction
with procedures adopted by the Volunteer
Fire Commission.
NOTE: An Expenditure Request Form is
attached, which depicts the required
information necessary to process item
purchases or goods/services purchases
(Attachment #1).
REFERENCES
N/A
FORMS/ATTACHMENTS
Attachment #1 – Expenditure Request Form
Attachment #2 – Stores Requests
Attachment #3 – Purchase Requests
DIVISION 10 – Logistics and Supply
Chapter 05 – Procurement Actions
2
EXPENDITURE REQUESTS – AGENCY 51
Supplies/Services Costing $5000.00 or less
1A.
Initiates and submits Expenditure Request (PGC Form #5203) for goods/services. If the requested
service or commodity is not covered by a contract, it must be accompanied by three price quotes.
The request is submitted to the appropriate Major/Manager for approval and signature.
1B.
Expenditure Request is electronically forwarded to the Fiscal Affairs Manager, Logistics & Supply
Manager, Administrative Aide for Management Services Command and the appropriate Lieutenant
Colonel for the respective Command.
2A.
Expenditure Requests that are not approved will be returned to the requesting activity, with an
explanation for the disapproval.
2B.
The original signed document and any price quotes are sent to the Logistics & Supply Manger, or
the Apparatus Maintenance Manager.
3. OCS/MATERIEL MANAGEMENT
3.
Expenditure Request will be entered into a log. The type of commodity or service requested
determines whether or not it can be acquired from County inventory via an electronic request, or
purchased from an outside source. If purchased outside, County Procurement card is used in
accordance with the County’s Procurement Regulations and Law (CB-1-1992).
4. COUNTY WAREHOUSE OR OUTSIDE VENDOR
4A.
If the requested commodity/service is in a category that prohibits the use of a credit card or a
Payment Request, a Purchase Request will be utilized. Purchase Requests are entered into the
automated Procurement system, which assigns a requisition number.
4B.
Commodities in the County Inventory are ordered electronically, approved by the Logistics &
Supply Manager and forwarded to the Office of Central Services/ Materiel Management Section.
The items are pulled from the warehouse and delivered.
1. OFFICES/STATIONS
2. LOGISTICS & SUPPLY
EXPENDITURE REQUESTS – AGENCY 51
Equipment/Services Exceeding $5000.00
1. OFFICES/STATIONS
2. LOGISTICS & SUPPLY
1A.
Initiates and submits Expenditure Request (PGC Form #5203) for goods/services. If the requested
service or commodity is not covered by a contract, it must be accompanied by three price quotes.
The request is submitted to the appropriate Major/Manager for approval and signature.
1B.
The Major/Manager electronically forwards the Expenditure Request to the Fiscal Affairs
Manager, the Logistics & Supply Manager, the Administrative Aide for Management Services
Command and the appropriate Lieutenant Colonel for the respective Command.
1C.
The original signed document and any price quotes are sent to the Logistics & Supply Manger, or
the Apparatus Maintenance Manager.
2A.
Expenditure Requests that are not approved will be returned to the requesting activity, with an
explanation for the disapproval.
2B.
Expenditure Request will be entered into a log and assigned to a staff member, who initiates a
Purchase Request (PGC Form 4163). It is then entered into the automated procurement system,
which generates a requisition number to be recorded on the hard copy. The request and, if
necessary, price quotes are forwarded to Fiscal Affairs.
3. FISCAL AFFAIRS AND OFFICE OF
MANAGEMENT & BUDGET
3.
Expenditure Request is reviewed and availability of funding is verified. It is electronically
forwarded to the Office of Management & Budget (OMB). Upon verification of available funds,
OMB electronically forwards the request to the Office of Central Services/Contract Administration
& Procurement.
4. OFFICE OF CENTRAL SERVICES/CONTRACT
ADMINISTRATION & PROCUREMENT
4.
Request is assigned to a Buyer who determines if price quotes are required, and if an Invitation for
Bids is necessary. The resulting actions will generate a Purchase Order, which will be forwarded
to the vendor and Logistics & Supply.
STORES REQUESTS – AGENCY 52
1. FIRE/EMS STATIONS
2. FIRE COMMISSION
3. LOGISTICS & SUPPLY
4. OCS/MATERIEL MANAGEMENT WAREHOUSE
1A.
Initiates a Stores Request (PGC Form 897) to be signed by authorized representative.
1B.
Stores Request is forwarded to appropriate District Fire Commissioner.
2A.
Fire Commissioner reviews Stores Request for authorized signature and verifies availability of
funds.
2B.
Stores Request is stamped “APPROVED,” dated, signed by the Fire Commissioner and forwarded
to Logistics & Supply.
3A.
Stores Request is recorded in Logistics & Supply Expenditure Request Log Book, and forwarded to
Supply Manager or designee.
3B.
Supply Manager or designee enters Stores Request into electronic control system, and forwards to
Logistics & Supply Manager for review and approval.
3C.
Logistics & Supply Manager electronically forwards Stores Request to Office of Central
Services/Materiel Management Section for further action.
4A.
Stores Request is printed out at the Central Services warehouse within 24 hours.
4B.
Supplies are pulled and delivered in sequence with other County agencies.
4C.
Walk-through requests for supplies from OCS/Materiel Management warehouse are not
permitted, unless prior approval has been obtained from Logistics & Supply.
4D.
Only emergency requests of no more than two line items of medical supplies will be
processed, with or without Fire Commissioner’s signature.
PURCHASE REQUESTS – AGENCY 52
1. FIRE/EMS STATIONS
2. FIRE COMMISSION
3. LOGISTICS & SUPPLY OR APPARATUS
1A.
Initiates memorandum or speed letter reflecting name of organization, to be signed by authorized
representative.
1B.
Purchase Request is submitted to appropriate District Fire Commissioner.
2A.
Purchase Request is stamped approved and initialed or brought before full Commission for vote.
2B.
Approved purchase requests are forwarded to Logistics & Supply or Apparatus Maintenance for
processing.
3A.
Purchase requests for vehicular equipment and supplies are forwarded to Apparatus Maintenance.
3B.
Purchase requests totaling $5000.00 or less will be made via procurement credit card.
3C.
Determination is made as to whether requested goods/services are covered by a County contract. If
not covered, three price quotes are obtained and documented.
3D.
Purchase is made via procurement credit card from contract vendor, or vendor providing lowest
quote.
3E.
Purchase Request (PGC Form 4163) to be used when purchasing goods/services exceeding
$5000.00. Information is entered into automated procurement system and assigned a purchase
requisition number, which is to be recorded on hard copy of the request.
3F.
Logistics & Supply forwards purchase request to Fiscal Affairs, both as hard copy and
electronically.
4A.
Hard copy of the Purchase Request is reviewed for funding and signed by Fiscal Affairs Manager.
4B.
Purchase Request is electronically forwarded to the Office of Management & Budget.
5.
Budget Analyst checks for funding. If funding is inadequate, the Purchase Request is returned to
Fiscal Affairs. Otherwise, it is forwarded to the Office of Central Services/Contract Administration
& Procurement. Any specifications or quotes are forwarded by Logistics & Supply, as requested.
MAINTENANCE
4. FISCAL AFFAIRS
5. OFFICE OF MANAGEMENT & BUDGET
PURCHASE REQUESTS – AGENCY 52 (cont’d)
6. OCS/CONTRACT ADMINISTRATION &
6A.
It is determined whether or not the requested commodity/service is under contract. If so, a
Purchase Order is written. If not, an award is made based on the lowest price quote received, or a
Formal Invitation for Bids is advertised and awarded to the lowest bidder. A Purchase Order
is then issued to the vendor, with a copy to Logistics & Supply.
6B.
Goods are shipped to Logistics & Supply, and are delivered by courier to the offices/stations.
PROCUREMENT
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
Division 10
Logistics and Supply
Chapter 06 – Telephone Requests/Repairs
January 2010
POLICY
The following information shall be included
on the request:
This General Order outlines the procedures
and responsibilities for requesting telephone
installations, relocations, removals, and
repairs. Telephone work requests will be
coordinated by Research, Planning, and
Development (RPD).
•
•
•
DEFINITIONS
•
•
N/A
PROCEDURES
1.
General Provisions
Fire/EMS Station
Each Fire/EMS station will be approved for
five telephone lines, one of which will be the
generic 301-883-77xx. Two of the five lines
will be dedicated for the purpose of direct line
communications with Public Safety
Communications.
In addition, stations with fire alarm
monitoring systems and/or elevators that
require telephone service will be afforded the
necessary telephone lines.
Fire/EMS Office
Upon receipt of a request approved by the
respective Lieutenant Colonel, RPD will
complete a Prince George’s County
Telephone Request, Form 1047, which will
be forwarded to the OITC Communications
Division.
3.
Telephone Work Requests
All requests for the addition and/or relocation
of telephone equipment should be submitted
in writing via the chain-of command to RPD.
DIVISION 10 – Logistics and Supply
Chapter 06 – Telephone Requests/Repairs
Telephone Repair/Trouble Requests
To report trouble with existing telephone
lines or equipment, personnel should contact
the Fire/EMS Call Center at 301-583-2200.
Fire/EMS Call Center staff will log the
problem and notify the OITC
Communications Division. RPD staff will
liaison with OITC staff to ensure problems
are addressed in a prompt and efficient
manner.
All offices will be charged for any work
other than routine maintenance.
2.
Office name and address where work
is to be performed
Name and telephone number of
contact person
Specific location for installation of
new equipment
Detailed justification for why the new
equipment is necessary
Fund, account, and center number to
be charged for work performed.
REFERENCES
N/A
FORMS/ATTACHMENTS
N/A
1
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
Division 10
Logistics and Supply
Chapter 07 – Cellular Telephone Towers
January 2010
POLICY
This General Order shall ensure that no
cellular telephone towers are constructed on
County-owned property without approval of
the Fire Chief and the Office of Central
Services.
FORMS/ATTACHMENTS
N/A
DEFINITIONS
N/A
PROCEDURES
1.
General Guidelines
Any inquiry regarding the installation of a
cellular/radio tower on County-owned
property shall be directed to Research,
Planning, and Development (RPD).
RPD shall forward all requests to the Office
of the Fire Chief for consideration. Upon
approval of the Fire Chief, and prior to the
installation of any tower on County-owned
property, the Fire Chief will forward the
request to the Office of Central Services
(OCS) for consideration and appropriate
action.
Should the construction of a tower be
approved by the County, the construction of
the tower will be coordinated between
Facilities Operations Maintenance (FOM) and
RPD to ensure station operations are not
disrupted.
REFERENCES
N/A
DIVISION 10 – Logistics and Supply
Chapter 07 – Cellular Telephone Towers
1
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
Division 10
Logistics and Supply
Chapter 08 – Snow Operations
January 2010
POLICY
This General Order shall ensure the
operational readiness of the Prince George’s
County Fire/EMS Department in the event of
a snow emergency.
DEFINITIONS
DPW&T – Department of Public Works &
Transportation
SOO – Snowplow Operations Officer,
PROCEDURES
1.
Snow Response Equipment and
Resources
Support Services Command shall be
responsible for Snowplow Operations. The
Support Services Captain, or his/her designee,
will perform all associated duties and
responsibilities as the Snowplow Operations
Officer (SOO). Prior to October 1st, each year
the SOO will ensure that all plows are in
proper working order and have all the needed
accessories.
2.
Staffing Activation
•
The SOO will assign qualified vehicle
operators for specific
vehicles/assignment prior to a snow
event. All efforts will be taken to
utilize on-duty, non-emergency
response positions or volunteer
personnel to staff the snowplow
vehicles. The following classifications
of employees will be used as
snowplow operators:
DIVISION 10 – Logistics and Supply
Chapter 08 – Snow Operations
•
•
•
•
Civilian support personnel
Fire Inspectors
Uniformed personnel in nonemergency positions
Volunteer personnel
Personnel assigned as snowplow operators
must successfully complete the Department
of Public Works and Transportation
(DPW&T) snow removal training or similar
training program. A list of qualified
snowplow operators will be maintained by the
SOO, and updated annually by October 1st.
Depending on the severity of the event, the
SOO will be assigned to coordinate nonemergency requests for services and
emergency response operations for the
equipment and resources. The SOO will be in
contact with the DPW&T TRIP center. Fire
EMS Department plows will be activated at
the same time that DPW&T plows are
activated. The SOO will also be in contact
with the Fire/EMS Operations Center and
Combined Public Safety Communications to
coordinate the plow efforts. Drivers will be
able to maintain contact with the SOO and the
Operations Center by phone or radio.
Once a “Winter Storm Watch” has been
declared for the Prince George’s County area,
the assigned designated snowplow operators
will be directed to pick up their assigned
vehicles and will be given temporary vehicle
assignment status of “Take Home.’ This will
be in effect until the plow services are no
longer needed, or as personnel are relieved.
1
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
The Snow Plow Operations Officer SOO will
maintain keys for all of the plow-equipped
vehicles unless currently assigned to a
Battalion. Plows assigned to a Battalion will
be immediately made available to the SOO
for deployment prior to a snow or ice event.
All plows should be picked up from AMD by
December 1 and maintained at the base
station. These plows will be stored inside and
secured as to avoid damage or theft. It will be
the responsibility of the station officer to
ensure all personnel are familiar with the
mounting and dismounting procedures for the
plow equipment. It will also be their
responsibility to ensure that their personnel
are capable of installing and maintaining tire
chains for all apparatus in their station.
3.
Deployment
There will be a two tiered deployment plan
based on the projected severity of the
impending storm.
For a storm projected to be of minor
significance, a level one deployment will be
implemented. For a storm of stronger
magnitude or extended duration a level 2
deployment will be utilized.
If the event will go beyond 12 hours, the
possibility of starting shifts will need to be
implemented. If shifts are needed they shall
be 8 hour shifts. 8 hours plowing followed by
8 hours rest until 36 total hours are achieved.
At the 36 hour mark the employee will be off
for 24 hours before being allowed to start the
rotation again.
•
Level 1: Up to Four Plow
Deployment
DIVISION 10 – Logistics and Supply
Chapter 08 – Snow Operations
Four of the plow-equipped vehicles will be
plowing Fire/EMS Department facilities. The
plows will be available for:
Clearing the ramp area of each station which
is utilized by emergency apparatus
Clearing fuel sites attached to Fire/EMS
facilities and driveways of Fire/EMS office
buildings
Certain vehicles will be pre-positioned to
cover specific geographical areas. An annual
survey of all stations will be conducted to
determine if there are other resources
available to plow each station. Those Stations
indicating that they will be “self-sufficient,”
or are normally cleared by the local
jurisdictions, will only be plowed by the
Fire/EMS Department plows if requested
through the Operations Center.
The remaining vehicles will be available to
respond on emergency incidents and assist on
calls, as needed. These vehicles will be prepositioned to cover geographical areas by
battalions.
The plows will work under the same
guidelines as DPW&T plows. Once snow
reaches a minimum of two inches, the driver
will initiate a “plow route” based on the
conditions found, call volume and specific
needs. All snowplow operators will monitor
Main Dispatch and will be available for
emergency scene assistance, if necessary.
Non-emergency requests for plow
deployment will be facilitated by stations
contacting the Operations Center.
Route check sheets will be provided to each
plow. All stations will be visited on a regular
rotation by the plow, or as needed, based on
requests to the SOO or the Operations Center.
The conditions found, emergency call
2
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
volumes and specific requests may determine
the route used by the plows.
Plow operators will use pre-determined
“base” locations within their assigned sectors.
The “base” locations shall be designated by
the SOO during each individual snow or ice
event. Plow operators shall use these “base”
locations during down time and when
switching operators.
The northern and central plow vehicles are
assigned to the FSB. The southern plow is
assigned to Apparatus Maintenance. Their
areas of responsibility are as follows:
•
•
•
•
•
Northern Plow – 1, 7, 9, 10, 11, 12,
13, 14, 28, 30, 31, 41, 44, 49,55
Central Plow – 5, 8, 17, 18, 19, 20, 22,
33, 37, 38, 39, 43, 46, 48,
Southern Plow – 21, 23, 24, 25, 26,
27, 29, 32, 36, 40, 42, 47
AMD Plow – Logistics, FSB, CCF,
LGC, AMD, FTA
Level 2: Battalion plows
A level 2 deployment will consist of the level
one plows with the addition of the battalion
plows being staffed. These plows will be
staffed and housed at the base station. They
will be available to respond on emergency
incidents in their respective battalion or
where requested by an incident commander.
The locations of the battalion plows are:
1st: Station 822
2nd: Station 819
3rd: Station 826
4th: Station 844
5th: Station 847
6th: Station 841
7th: Station 845
•
Salt spreaders
DIVISION 10 – Logistics and Supply
Chapter 08 – Snow Operations
The central plow is equipped with a salt
spreader supplied to the Fire/EMS
Department by DPW&T. This truck will treat
the ramps and fuel sites only of predetermined stations, due to the time needed to
refill and the limited amount of product
carried. The central plow will not treat
parking lots or roadways.
There is a Memorandum of Understanding
(MOU) between the Fire/EMS Department
and DPW&T establishing only two Fire/EMS
vehicles permitted to acquire salt from
County domes. The first vehicle will be the
northern plow. The second vehicle is the
southern plow. This MOU also states that the
Fire/EMS Department plows will not clear or
treat any County or state roadways unless
requested by DPW&T All spreaders and
plows will be stored at Apparatus
Maintenance and maintained by that facility.
•
AMD Plow
The Apparatus Maintenance Division plow
will be a covered truck that can carry extra
parts to facilitate roadside repairs.
The SOO shall be responsible to review and
update this procedure by October 1st of each
year.
Alterations and changes to the Snow
Operations General Order are permitted to be
made by the SOO on an “as needed” basis
without notice.
REFERENCES
N/A
FORMS/ATTACHMENTS
N/A
3
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
Division 10
Logistics and Supply
Chapter 09– Heavy Duty Construction Cranes
January 2010
•
POLICY
This General Order shall establish procedures
for Incident Commanders when acquiring
heavy-duty cranes and bulldozers for
assistance during emergency and nonemergency fire/rescue operations.
•
•
•
DEFINITIONS
Structural member – A distinct part of a
building, bridge, etc.
PROCEDURES
1.
Requesting Heavy Duty Machinery
The Incident Commander may request heavyduty machinery to abate possible hazardous
conditions of a non-life-threatening situation.
In such instances, he/she should ensure that
the property owner or insurance carrier is
aware that all expenses associated with the
equipment are their responsibility.
Examples: Removal of structural members to
facilitate investigation of a fire; uprighting a
vehicle or debris clean-up following the
incident.
After determining the need for heavy-duty
crane service or other heavy-duty machinery,
the Incident Commander shall request that
Public Safety Communications (PSC) contact
the appropriate vendor with the following
information:
•
Emergency or non-emergency
response
DIVISION 10 – Logistics and Supply
Chapter 09– Heavy Duty Construction Cranes
Description of the incident (i.e.,
building collapse, overturned vehicle,
cave-in, etc.)
Conditions
Specific items the machinery will be
required to lift or move
Approximate size of heavy-duty
machinery needed (refer to
Attachment 1 for examples of various
items and material weights)
Moreover, in the event that there is an
immediate life-threatening situation that is
beyond the limits of Fire/EMS Department
resources, Incident Commanders may request
the services of heavy-duty cranes or
machinery at or near the scene.
Example: An automobile with injured
occupants is pinned beneath a dump
truck that is fully loaded. In this
instance, the Incident Commander
may secure a crane (at or in close
proximity to the scene) that has the
capability to lift the truck.
2.
Responsibilities
After receiving the Incident Commander’s
request for heavy-duty equipment, along with
all pertinent information, PSC shall notify the
nearest contracted crane service that is
capable of performing the specified need.
PSC shall relay the following information to
the alerted crane service:
•
•
Location of staging area
Travel routes for approaching the
incident
1
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
•
•
Space requirements for the machinery,
both en route and for setup
Approximate setup time and any
assistance needed from on-scene
personnel
Whenever necessary, PSC shall coordinate
police escorts for certain machinery.
However, due to National Transportation
Safety Board regulations, commercial
transportation vehicles should not be moved,
except when necessary for lifesaving efforts.
In these instances, PSC shall make
appropriate notification to Logistics and
Supply personnel advising them of the
circumstances involved.
Example: Railroad companies
typically will bring in rail car mounted
cranes to move railroad cars.
REFERENCES
N/A
FORMS/ATTACHMENTS
Attachment #1 - Responsibility for Expense
for Heavy Duty Crane Service (PGC Form
#4542)
DIVISION 10 – Logistics and Supply
Chapter 09– Heavy Duty Construction Cranes
2
PRINCE GEORGE’S COUNTY, MARYLAND
FIRE/EMERGENCY MEDICAL SERVICES DEPARTMENT GENERAL ORDERS
Prince George's County Fire/EMS Department
Fire Investigations
Fire Report #
CCN #
Dear Occupant/Owner:
On
, approximately
units from the Prince George's
County Fire/EMS Department responded to your residence/business, or roadway located
for the purpose of extinguishing a fire or the
at
mitigation of an emergency in your residence/business, or transport vehicle. During the
extinguishment phase moderate to severe damage will and often do occur; whereas structural
stability has been so compromised it would be unsafe to allow fire personnel to enter or examine
the structure in order to determine the origin and cause of the fire or other emergency.
It is often necessary to enlist the services of a heavy duty crane service. You as the
occupant/owner and/or your insurance company/representative are responsible for all cost/ fees
associated with and incurred for this service.
These provisions are in accordance with Prince George's County Code, Subtitle 11,
Sections-151 (a), 11-152, 11-162 and Subtitle 4, Section 4-119. In the event no one is available on
the scene to meet with you, you may contact a member of the Fire Investigations Unit for
information at (301) 306-5685.
Date:
Owner/representative:
Signature
Name Printed:
Phone #_________________
Witness:
Date:
P.G.C. Form #4542(11/98)
DIVISION 10 – Logistics and Supply
Chapter 09– Heavy Duty Construction Cranes
3