Beginning Spreadsheet – Excel
Identify Components of Workbook
Sheet tabs: Rename the first sheet “Reading” by
double clicking on the tab.
Move between sheets by clicking on the sheet
tabs. Name the other two sheets.
Identify Rows (1,2,3, etc.), Columns (A, B,C
etc.) and Cells
Active Cell: Displays a thick border. Shows in
cell reference box.
Entering Data into a Cell
Type the current month in “Active Cell” A1
Press “Enter” to move down to next cell; Type in
the next month
Press the “Tab” key to move over to the next cell
(or use arrow keys).
Auto Complete:
Type in “Rhinelander”: Go to next cell and start
to type “Rhi”; Excel will automatically start to
fill in what it thinks you want.
This is based on what was previously entered
into that column
Change column widths or row height:
Point to the line between columns or between
rows
Click the mouse and drag to desired width or
height
Highlight a range of cells:
Click on the Row Number or Column Letter to
highlight an entire row or column.
Highlight the entire document by clicking on the
cell on top of Row “1” and to the left of Column
“A”.
Complete a Series:
Click on cell “A2” where the month is typed.
Put your cursor in the lower right hand corner of
the cell. The cursor will turn to a thin “+”. Drag
the mouse over additional cells and complete the
series.
Type in “Monday” in cell “C5”. Move the mouse
to the lower right hand corner of the cell and
drag to complete series. (Try 1st, 2nd, etc.)
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Beginning Spreadsheet – Excel
Editing Data:
Delete existing data by selecting a cell and
pressing delete or go to the formula bar and
backspace over existing data. Type in new data.
Edit data by double clicking inside the cell.
Move Data: Select the cells you want to move.
Point to the border of the selected cells; hold
down the left mouse button; drag the selected
cells to a new selection.
Copy Data: Select the cells you want to copy.
Point to the border of the cells: hold down the
“Ctrl” key; hold down the mouse; drag cells to a
new location.
Insert a Row or Column: Select a row. Choose
Insert Rows. Excel will insert a row above the
selected row. Choose Insert Columns to insert a
column to the left.
Insert cells: Select cell.
Choose Insert Cells. Choose to shift cells
down or to the right.
Delete a Row or Column: Select the row or column.
Choose Edit Delete.
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Beginning Spreadsheet – Excel
Setting up Formulas:
Open a new workbook by choosing File New.
Click OK
Type 1st Grade (or 1st Hour) in cell “A1”;
Complete the series to 4th Grade.
Type in the number of students in each class in
column “B”
Enter a Formula: A Formula Always Begins with
an Equal Sign “=”
Select the cell (B8) you want to enter the formula
into. Type an “=” sign.
Type the cells to add together =B1+B2+B3+B4
or =SUM(B1:B4). Press ENTER.
View the Formula: Move the mouse over the
cell and press the left mouse button.
Other Formulas:
Type the word “Average” in cell “A9”
Put the formula in cell “B9”
=Average(B1,B2,B3,B4) or Average(B1:B4)
Type the word “Maximum” in cell “A10” and
“Minimum” in “A11”
Put the formulas in “B10” and “B11”
=Max(B1:B4) or =Min(B1:B4)
Change the Formula:
Expand the series to 5th and 6th Grade (Hour).
Add students for these new grades
The formula should automatically change
If it doesn’t…
Click in the cell that contains the formula and
change it to include “B5” and “B6”
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Beginning Spreadsheet – Excel
Copy a Formula:
Insert a row above “A1” (Choose Insert Row)
Type in “1998” in cell “B1” and “1999” in “C1”
Type in the number of students at each grade
level for “1999”
Highlight the cell with the formula in it
Move the mouse over to the bottom right hand
corner of the cell that contains the formula. Hold
down the mouse and drag over the cells to copy
the formula. Release.
AutoSum:
Type in a row of numbers
Click on the empty cell to the right of the row.
Click “AutoSum.” Press ENTER. or
Select the cells you want to add together. Click
“AutoSum”. Excel will automatically total the
cells in the next empty cell.
Enter a Function:
Select the cell where you want to enter the
function.
Click the function icon in the tool bar (“fx”).
The paste function dialog box appears.
Choose Math&Trig SUM. Click “OK”.
Highlight the cells that you want
Click on OK or FINISH.
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Beginning Spreadsheet – Excel
Formatting and Sorting Data
Change the Number Style: Select cells and choose
style from tool bar.
Change the Color of the Cell Background; Change
the Color of the Text; Put a Border Around Cells:
Select icons from tool bar.
Manage Data in a List:
The first row in a list contains column labels
Type “Last Name” in cell A1; “First Name” in
cell B1;
and “Age” in C1
Type in five last names, five first names and five
ages.
Click on the top of the “Last Name” column.
Choose the sort icon from the toolbar.
Sort Data by two Columns:
Choose Data Sort
Identify which column to sort first. Choose
Ascending. Click OK.
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Beginning Spreadsheet – Excel
Practice:
Insert disk and choose the “Open” icon on the toolbar
Go to the “A: Drive” and choose the Excel Practice Document
Enter in a price of $2.50 for each ticket
Type in the formula to multiply the # of tickets and the price [=PRODUCT(B2:C2)]
Copy the formula for the other students
Calculate the total tickets, total money, average tickets and average money collected
Make a Pie Chart to show the Number of Tickets sold by each student
More Practice:
Click on the “Grades” worksheet tab
Calculate the total points and the average for each student
Calculate the average and the maximum and minimum score for each lesson
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