Office of
Student Services
Student Handbook
2013-2014
www.sunyorange.edu
Hello and welcome to Orange County Community
College. Hopefully this handbook will enable you to find
the answers to many of your questions. Topics are listed
in alphabetical order. Also included in this handbook
are the Student Rights and Responsibilities.
Orange County Community College is an equal opportunity/affirmative action
Institution. In accordance with Federal regulations, the New York State Human Rights Law
and Section 504 of the Rehabilitation Act of 1973, Orange County Community College does
not discriminate on the basis of age, color, religion, creed, disability, marital status, veteran
status, national origin, race, gender or sexual orientation in employment or in the educational
programs and activities which it operates.
Orange County Community College reserves the right to photograph its student
for use in publications, advertisements and/or on its website unless student notifies the Office
of Institutional Advancement at 845-341-4725.
All in formation in this handbook is current
as of October 3, 2012
Helping You Get The Most
Out of Your College Experience
WHERE TO GO TO...
If You Want To
Contact
.
Add or drop a course . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Records and Registration
Buy books, supplies, etc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .College Bookstore
Get an I.D. Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Student Activities Office
Get a parking permit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Student Activities Office
Obtain info on Veterans Services . . . . . . . . . . . . . . . . . . . . . . . . . .Academic Advising Center
Pay College bills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Bursar
Obtain an official transcript . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Records and Registration
Find or return lost or found articles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Student Activities
Obtain information on job opportunities . . . . . . . . . . . . . . . . .Career & Internship Services
Reserve a calendar date and room for activity . . . . . . . . . . . . . . . . . Student Activities Office
Contact College Clubs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Student Activities Office
Discuss scholastic probation . . . . . . . . . . . . . . . . Faculty Advisor/Academic Advising Center
Run for Student Senate, join a committee or club . . . . . . . . . . . . . . Student Activities Office
Seek Health Services info . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Wellness Center
Inquire about P.E.L.L. or T.A.P. check . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Bursar
Talk over a problem . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Academic Advising Center
Get financial aid information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Financial Aid
Reactivate or start a new student club . . . . . . . . . . . . . . . . . . . . . . . Student Activities Office
Register for evening courses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Records and Registration
Obtain tickets for student activities events . . . . . . . . . . . . . . . . . . . . Student Activities Office
Report a theft or disturbance . . . . . . . . . . Security Office or Dial “O” for campus operator
Tutorial Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Library
Improve English speaking skills . . . . . . . . . . . . . . . . . . . . . . . .Language Corner, Library 235
Find out “what’s happening” . . . . . . . . . . . . . . . . . . . . .Grapevine / Student Activities Office
Find out about child care for pre-schoolers . . . . . . . . . . . . . . . . . .SUNY Orange Lab School
Find out who your advisor is . . . . . . . . . . . . . . . . . . . . . . . . . . . . Academic Advising Center
Clear notices for posting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Student Activities Office
Check progress towards graduation . . . . . . . . . . . . . . . . . . . . . . . . .Records and Registration
Find out about transfer information . . . . . . . . . . . . . . . . . . . . . . . .Academic Advising Center
Report absences from classes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Records & Registration
Obtain info about career counseling . . . . . . . . . . . . . . . . . . . . . .Career & Internship Services
Get information about school closing . . . . . . . . . . . .Local radio stations, Facebook, Twitter
College web site, Email alert
Enjoy a nutritious meal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Cafeteria
Information Directory
Middletown caMpus
(845) 344-6222
Department . . . . . . . . . . . . . . . . . . . . .Location . . . . .phone#
Academic Advising Center . . . .Shepard Center 3rd fl . . . . .341-4070
Accessibility Services . . . . . . . .Shepard Center 3rd fl . . . . .341-4077
Admissions . . . . . . . . . . . . . . . .Shepard Center 3rd fl . . . . .341-4030
Bookstore . . . . . . . . . . . . . . . . .Shepard Center 2nd fl . . . . .341-4815
Bursar . . . . . . . . . . . . . . . . . . .Shepard Center 2nd fl . . . . .341-4837
Career & Internship Services . .Shepard Center 2nd fl . . . . .341-4444
Continuing & Professional Education . . . . . . . . . .CM 1st fl . . . . .341-4770
Financial Aid . . . . . . . . . . . . . . .Shepard Center 3rd fl . . . . .341-4190
Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .LIB . . . . .341-4855
Records and Registration . . . . Shepard Center 3rd fl . . . . .341-4140
Student Activities . . . . . . . . . . .Shepard Center 2nd fl . . . . 341-4065
Transcripts . . . . . . . . . . . . . . . . Shepard Center 3rd fl . . . . .341-4155
Tutorial Center . . . . . . . . . . . . . . . . . . . . . . .LIB 2nd fl . . . . .341-4171
Veteran’s Rep . . . . . . . . . . . . . .Shepard Center 3rd fl . . . . .341-4071
Wellness Center . . . . . . . . . . . .Shepard Center 2nd fl . . . . .341-4870
newburgh caMpus
(845) 562-2454
Student Services Central . . . . . . . . . .KAP, Room 110 . . . . .341-9502
The following departments can be found in Student Services Central :
Admissions, Advising & Counseling, Bursar, Financial Aid, and
Records and Registration
Accessibility Services . . . . . . .Kaplan Hall, Room 128 . . . . .341-9034
Library . . . . . . . . . . . . . . . . . . . . . .Kaplan Hall, 1st fl . . . . .341-9020
Student Activities . . . . . . . . . . . .Tower Building, B-10 . . . . 341-9544
Tutorial Center . . . . . . . . . . . . . . .Kaplan Hall, 2nd fl . . . . .341-9504
Wellness Center . . . . . . . . . .Kaplan Hall, Room 125 . . . . .341-9090
Building Location Key
Middletown Campus
BT
Bio-Medical Tech. Building
CM Christine Morrison Building
HA Harriman Hall
HO Horton Hall
HU Hudson Hall
LAB Morrison Lab School
LIB Library
MO Morrison Hall
OH Orange Hall
PE
Physical Education Building
SSC Shepard Student Center
Newburgh Campus
ARM Newburgh Armory
KAP Kaplan Hall
TWR Tower Building
Search and browse class schedules
online: www.sunyorange.edu/schedules
1
Getting Help In An Emergency!
On the Middletown Campus – Dial “77”
Emergency Exterior Phone Locations (press button and state emergency)
•
•
•
•
•
•
•
Inner Alumni Campus by Harriman - Emergency “Blue Light” Tower
Phone
Parking Lot #2 - behind Harriman Hall
Tennis Court Drive - behind Physical Education Building
Bio-Tech/Hudson Hall - by “Mastodon” entrance
Bio-Tech - South Street entrance
Shepard Student Center - Bennett Street entrance
Horton Hall - by “Green Houses”
Interior Red Emergency Phone Locations
Orange Hall, Harriman Hall, Library, Shepard Student Center, BioTech Building and Hudson Hall.
There are wall signs located beside each red phone with instructions for
reaching emergency units both on and off campus.
On the Newburgh Campus – Dial “33”
Interior Red Emergency Phone Locations
All floors in lobby area.
Shuttle Service
ALL STUDENTS MUST HAVE CURRENT STUDENT I.D.
Leave
Newburgh
7 a.m.
9 a.m.
11 a.m.
1 p.m.
3 p.m.
5 p.m.
Arrive
Middletown
7:45 a.m.
9:45 a.m.
11:45 a.m.
1:45 p.m.
3:45 p.m.
5:45 p.m.
Bus leaves Newburgh every
Tuesday and Thursday
at 8:45 a.m. instead of 9 a.m.
Sign up for automatic
e-mail weather alerts:
www.sunyorange. edu/alert
2
Leave
Middletown
8 a.m.
10 a.m.
12 p.m.
2 p.m.
4 p.m.
6 p.m.
Arrive
Newburgh
8:45 a.m.
10:45 a.m.
12:45 p.m.
2:45 p.m.
4:45 p.m.
6:45 p.m.
Tuesday and Thursday bus leaves
Middletown at 7:45 a.m. and 9:45
a.m. instead of 8 a.m. and 10 a.m.
Academic Calendar
You will find important dates for each semester—such as dates of
holidays, final withdrawal from classes without penalty, finals week,
etc.—included in the current course schedule and your College catalog
(on the web, www.sunyorange.edu, Current Students, academic calendar).
Academic Help
Tutorial-Academic Support/Learning Assistance Services
The Tutorial Center provides tutoring for all credit students of the
College upon request. Students must have instructor approval to be
tutored. Tutors are recommended by faculty and demonstrate a high
level of academic achievement in their subject area. A one-time
processing fee of $45 is paid each semester.
Tutoring sessions are typically scheduled for one hour, once or twice per
week. Scheduling depends on tutor and student availability. Students
interested in being tutored or desiring employment as a tutor are
encouraged to pick up an application or contact the Tutorial Center.
Tutors also staff specialty labs on campus to assist students on a drop-in
basis. Check with academic departments or tutorial/learning center staff
for details about lab hours.
Tutorial/Learning Center
Middletown campus — Library 2nd floor (341-4171)
Hours
Monday through Thursday — 8 a.m. to 8 p.m.
Friday — 8 a.m. to 4 p.m.
Newburgh campus — Kaplan Hall 2nd floor (341-9504)
Hours
Monday through Thursday — 9 a.m. to 7 p.m.
Friday — 9 a.m. to 4 p.m.
Writing Centers - English Dept.: BT 360 and KAP 225
These two facilities will help you in mastering key writing skills. Faculty
and professional tutors will help you with instructor-developed
materials, writing practice, and special computer-based software; they
will help you to improve skills you
need for writing assignments. You
may use the Writing Centers if (a)
Consider parking at a distance.
you are taking courses which
require weekly Writing Center
attendance, (b) part of another
You will probably get
course requirement is limited use
to class much faster.
of the Writing Centers, (c) course
instructors recommend it, or (d)
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you drop in on your own for writing practice and instruction. Day and
evening Writing Center hours are posted each semester. Contact Ms. L.
Stroms, x4026, for more information.
Reading Labs - English Dept.: BT 360 and Kaplan 223
Reading labs are specifically designed for you when you are enrolled in
Reading & Study Skills 1 and 2. You must sign up for the weekly lab hour
that best fits your schedule. Lab work and attendance are course
requirements. In the lab, you work on individualized assignments created
by your instructors. A Reading Lab Aide is available to offer assistance
when needed. The SUNY Orange reading labs are not available for dropin attendance. The Labs are open during the day, Monday through
Friday, at times specified and posted each semester, and during the
specially-posted evening hours. For more information, call ext. 4134.
Technical Writing Lab: BT 260
This computer-equipped lab offers instruction and supervised individual
work for you in (a) the ENG160-ENG161 Technical Writing Modules,
and (b) courses and departments involved in the Writing Consultancy
Project. ENG 160-ENG161 students who have priority must schedule 2
lab hrs./week here. You work with your course instructors and lab
personnel on technical and allied health writing assignments. While this
is not a “drop-in” lab, some English instructors also arrange for their
classes to be trained in the lab on a space-available basis. You must work
with the lab faculty and staff while following posted lab rules. Call ext.
4014, for further information.
Academic Policies
1) Conduct Expected of Students: See the Code of Student Conduct
published in the Rights and Responsibilities Information Section. The
College reserves the right to dismiss any student who engages in conduct
incompatible with the purposes of the College.
2) Attendance: You are required to attend all classes. Your instructors are
authorized to lower grades for unexcused absences. For excessive
absences, you may be withdrawn from a course.
In the event that you must be absent from class due to religious
observations, it is your responsibility to contact the instructor to arrange
for an opportunity to make up
any examination or study
Need help Finding a Student Service requirements which you may have
missed because of such absence.
Office?
4
illness, accident, or similar
Page 1 of this Student Handbook has a If
circumstances make it impossible
listing of department locations and
phone numbers
for you to attend classes for three consecutive days or more, it is your
responsibility to notify the Office of Records and Registration.
Current or future awards of financial aid may be affected if you do not
attend classes for which you are registered.
Academic Policies & Procedures
The degree requirements and academic regulations contained in the
current catalog affect all who begin their study in the academic years
covered by it. All information contained in the catalog is accurate as of
the time of publication. However, policies are subject to change; current
information relative to changes in program or academic policies can be
obtained from the Office for Academic Affairs which is located on the
second floor of Morrison Hall. The Vice President for Academic Affairs
is authorized to waive the application of any College academic policy in
a particular case.
Academic Separation & Probation
1
CumGPA
Academic Standing
2.00 - 4.00
Good Standing
1.50 - 1.99
Probation
0.00 - 1.49
Probation
Less than 30 credit hours completed
0.00 - 1.49
30 or more credit hours attempted
Probation (If GPA is 2.00 or higher)
Separation (If GPA is 0.00 - 1.99)
3
3
1
CumGPA - Cumulative grade point average
Grades of W, I, M, N, or Pass/Fail in Developmental courses do not apply
3
SemGPA - Semester grade point average
6/09
2
Good Academic Standing
Students who have achieved a CumGPA (cumulative grade point average)
of 2.0 or higher at the College are designated in good academic standing.
Academic Probation
Students who have achieved less than a CumGPA of 2.0 at the College are
placed on academic probation.
Students on academic probation
Bad Weather?
may continue study; however, they
Check these sources for closings/delays
may not enroll in more than 14
w www.sunyorange.edu
credits in Fall/Spring or 6 credits in
w our Facebook and Twitter pages
a summer session.
w local radio stations (see pg. 9)
w Call 344-6222 or 341-4065
5
Accident Insurance
All full-time and part-time students are automatically enrolled in the
Student Accident Insurance Program. This program provides coverage 24
hours/day for all students, up to the benefit limit of $7,500. Information
about the insurance program, including student insurance ID cards,
informational brochures and claim forms are available in the Wellness
Center on the 2nd floor of the Shepard Student Center or Tower Building
room B17. This is a supplemental insurance program for students who have
other insurance coverage, and primary insurance for those students who are
otherwise uninsured. All accidents must be reported to the Wellness Center
and an incident report completed prior to submission of an insurance
claim. For more information, call the Wellness Center. Insurance
information can also be found at www.studentplanscenter.com When asked
the name of the College, type in Orange County Community College.
Academic Advising Center
The Academic Advising Center assists students in deriving maximum
benefit from their college experience and in developing the full range of
their educational, personal, and social potential. The Center is staffed by
professionals who work from a developmental perspective to help
students clarify their academic and career goals, identify obstacles, and
explore available resources for achieving those goals.
Center services include:
• Academic Advising
• Transfer Advising
• Veteran Affairs
• Workshops, classes and programs
For Academic Advising Center hours, walk-in and appointment
availability and additional information, please check the Center’s web
page: www.sunyorange.edu/advising/ or call. (see the directory on page 1 for
phone number and location information)
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Academic Advising
The mission of academic advising at SUNY Orange is to facilitate student
learning, development and success by collaborating with students to
develop
and
implement
meaningful and attainable
educational plans.
Based on a student’s area of
Do you know that the
study, an academic advisor is
BAT CAVE
assigned to assist them in
is a computer lab?
developing and meeting their
academic goals. This advisor is
often a faculty within the
department of the student’s academic program, but may be a member of
the Academic Advising Center staff, or other College faculty and staff.
Students may find their assigned advisor in Banner with their Student
Information, and should meet with this person each semester to evaluate
progress toward goals and adjust strategies and plans as necessary.
Students are encouraged to meet with their assigned advisor whenever
possible. Advisors in the Academic Advising Center are also available to
assist students with questions, College processes, quick transactions, and
whenever an assigned advisor is not available.
Responsibilities of Advisors
• Provide and effectively communicate accurate information.
• Treat students with respect
• Assist students with decision-making and allow students to make final decisions
• Refer students to appropriate resources and opportunities
• Assist students with developing and pursuing goals
• Be accessible for meetings through office hours, telephone and email.
Responsibilities of Advisees
• Actively participate in the Advising and educational process
• Accept responsibility for actions and decisions
• Schedule, attend and be prepared for Advising meetings
• Become knowledgeable about college resources, requirements,
programs, policies and procedures
• Actively seek out information, opportunities, services and resources to
facilitate success.
Workshops/Classes/Programs
Throughout the semester, the Academic Advising Center offers
workshops, classes and programs designed to assist students in developing
necessary skills and resources, and to provide information to help achieve
their goals. These include workshops on transfer planning and veterans’
opportunities, group advising for specific degree programs, college success
seminars, and more. Additionally, the Academic Advising Center’s
website provides links to online workshops to help students with college
skills such as test taking, study skills and time management, all accessible
anytime from any computer.
Transfer Advising
The Academic Advising Center
assists students with the transfer
process by helping them understand:
how to go about selecting a transfer
institution; the transfer process and
the SUNY transfer guarantee; and
Money?
Assistance?
Look for financial aid
workshop schedule.
7
how to find information about the application requirements and process, and
appropriate courses for their institution of choice.
The Center also provides transfer workshops and arranges visitations by 4-year
transfer representatives from a variety of institutions throughout the year.
During College Transfer Days in the fall semester, the Academic Advising
Center invites approximately 90 public and private college and university
representatives to campus to meet and discuss their programs with students.
As a member of the new York State Transfer and Articulation Association,
the Academic Advising Center has developed contacts with many of the
four-year colleges and universities where a majority of SUNY Orange
students transfer to complete their undergraduate and post-graduate degrees.
These relationships are instrumental in helping guide students, and careful
planning can streamline the transfer process to the college of choice.
All New York residents who transfer directly from a SUNY or CUNY
two-year college with an A.A. or A.S. degree are guaranteed admission
to a four-year SUNY College for full-time study. The transfer guarantee
becomes effective if a student is denied admission at all four-year college
choices. Please refer to www.suny.edu/student for applications, and
important eligibility and deadline requirements.
Visit www.sunyorange.edu/advising/transfer/ for events and information
Alcohol & Drug Policy
It is unlawful to purchase, manufacture, possess, use, distribute, sell, or consume
alcohol and/or other drugs on campus sites or at College-sponsored events. For
additional information refer to the Rights and Responsibilities Section.
Art Exhibitions
Cultural Affairs at SUNY Orange presents events which are offered
throughout the year. Programming is diverse and is meant to broaden the
educational and academic opportunities of the college community, as
well as provide enriching experiences to the community-at-large.
Inasmuch as SUNY Orange is a community college, the community is
invited to participate and avail itself of all Cultural Affairs programs.
Events include:
• Lectures—social studies, economics, humanities, science, art,
music, film, theatre,
architecture, timely issues;
8
Fast food lover?
Check out Stone Willy’s Pizza and
Summit Subs in the College Cafe,
and Hudson View Cafe.
• Film—foreign, classic,
documentary, independent,
comedy, science fiction, silents,
topic-themed, with
introductions and discussions;
• Music—classical, jazz, ethnic performances;
• Theatre—classics, innovative, modern, and new works; children’s theatre;
• Dance—classic, modern, folk, ethnic;
• Poetry readings—plain, dramatic, and/or with accompaniment;
• Master classes—music, art, theatre, poetry, dance;
The Cultural Affairs Advisory Board is comprised of faculty, staff, students,
and community members.
Athletics
Each student pays an athletic fee to help support the intercollegiate
program, which consists of men’s tennis, basketball, baseball, soccer and
golf and women’s volleyball, tennis, basketball and softball. At
registration, the College collects a student activity/athletic fee from each
credit student. Full-time students (12 credits or more) pay $68 ($40.80
activity fee, $27.20 athletic fee) per semester. Part-time and evening
students pay $5 per credit.
Auditing Courses
You may audit a course with completion of a special permission card
obtainable at the Records and Registration Office or Student Services
Central. No credit is earned or grade given when auditing courses;
however, you may change status from audit to credit or vice-versa if you
file a special permission card during the first three weeks of a 15 week
semester course. The deadline for half-semester courses is the end of the
first week and a half of classes.
If you are eligible for financial aid, you should consult with the Financial
Aid Office before registering or changing to audit status. If audited
courses are included in 12 credits of course work, you can become
ineligible for TAP and other aid programs.
Bookstore
The SUNY Orange Bookstore stocks textbooks and supplies for courses
as well as art, engineering and school supplies, SUNY Orange clothing,
gifts and incidentals to college life. The Bookstore offers a full range of
textbook options that include new, used, digital and rentals. Textbooks
are not included in tuition.
Visit the Bookstore website,
www.sunyorangebookstores.com
for textbook information or visit
the store and browse the shelves
where you'll find textbooks
arranged alphabetically by course
(Art, Biology, Chemistry etc.). Be
sure to have your schedule so you
Want to join
an athletic team?
Call 341-4215
9
have the detailed information you need to find the proper match of
books for the course you are taking. Ask about our free Textbook PrePack service and enjoy the convenience and savings in time and energy as
we arrange to have your books all together ready and waiting for you!
The Bookstore accepts cash, personal checks, MasterCard, Visa, and
Discover cards for payment. Customers must show proper ID for all
purchases. Various types of student financial aid are also accepted.
Students must be pre-authorized to charge.
Middletown Campus Bookstore —
General Hours of Operation (when classes are in session):
Monday, Tuesday & Thursday
8:30 a.m. - 4 p.m.
Wednesday
8:30 a.m.- 7:30 p.m.
Friday
8:30 a.m.- Noon
Specific hours of operation will be posted for each semester that may
include some variation of the above. Additional evening hours are
offered at the start of each semester.
Newburgh Campus Bookstore —
The SUNY Orange Bookstore on the Newburgh campus is located on
the first floor of the Tower Building. It stocks books and supplies for
courses held in Newburgh, along with a variety of general school
supplies, school spirit items and snacks. The bookstore entrance is
located to the left of the main building entrance.
Store hours vary throughout the year, and can be found on our web site,
www.sunyorangebookstores.com or by calling 845-341-4815.
Bursar’s Office
For your convenience, the Bursar has offices in two locations: The Shepard
Student Center in Middletown and Student Services Central in Kaplan Hall
on the Newburgh campus. At both locations students can pay their tuition
and fees, submit residence information, and complete a change of
information form (name/address). In addition, the Middletown office
provides American Opportunity Credit information, certifies and disburses
financial aid and provides billing
services.
10
Obtain your parking permit and I.D.
card at the
Student Information Desk (Middletown)
or Student Services Central (Newburgh)
All students are expected to keep
their address current and up-todate and to submit tuition
payments and residence
information by the established
deadlines. All correspondence we
send has financial implications; please read it carefully. Call us with any
questions you may have. We look forward to assisting you. (see page 1 for
phone number and location information)
Tuition payment options include: cash, check, money order,
MasterCard, VISA, Discover, American Express, TuitionPay payment
plan,and finalized financial aid.
Campus Parking Regulations
Basic Parking and Driving Regulations are:
• Permits must be displayed in designated area and can be obtained at the
Student Information Desk in the Shepard Student Center on the
Middletown campus and at Student Services Central in Kaplan Hall on
the Newburgh campus.
• Parking is limited to student lots indicated on the campus map*
• Student parking is available on levels B-2 and B-3 of the Kaplan Hall
underground parking garage which is accessible via First Street.
• Some lots are reserved for faculty; some spaces are reserved for
handicapped drivers and monitored by the police department ($200 fine)
• Never park on grass areas
• Park within the specified lines provided in lots
• Obey the 5 mph speed limit on campus
• No parking in Lot #10 (Maintenance Dept), and Lots #2 & 6 (faculty
and staff only)
The following may occur if you do not follow Parking Regulations:
Ticketing by College security. If you ignore tickets, you will not be able
to register for courses the following semester and your official College
transcript will not be released until your tickets are paid!
*Refer to campus map for designated parking areas.
Career & Internship Services
Your Portal to Career Success
The Office of Career & Internship Services assists students, alumni and
community members with all phases of the career development process. The office
is staffed by professionals who can guide you through a maze of career information
and make valuable resources available for your career discovery.
Specific services include:
Career Advising/Counseling: With
the help of various assessment
tools and 1:1 counseling our staff
can assist you with career and selfexploration.
There is bus transportation between
the Newburgh campus & Middletown
campus during the week.
11
Job Market Information: We can assist you to obtain and research
occupational, educational and employment information.
Professional Development: Through workshop participation you can gain
insight into resume and cover letter construction, interviewing
techniques, making decisions, critical workplace behaviors and skills,
positioning for advancement opportunities, etc.
Employment Services: We maintain job listings for part-time and full-time
jobs which you can access through our website at
www.sunyorange.edu/careers. Staff is available to critique resumes which
can be posted to our website for employer searches.
Experiential Education: The opportunity exists for you to explore the
world of work through internships, volunteer jobs, service learning,
informational interviews and job shadowing experiences.
Stop by our office and prepare yourself for today’s employment market.
For further information please call Career & Internship Services or visit us
at www.sunyorange.edu/careers.
Cellular Phones
The active use of any device classified as a “telecommunications device,”
including, but not limited to, pagers, cellular phones, PDAs, and messaging
devices is prohibited in classrooms as well as in other areas where a classroom
atmosphere is assumed, except by special permission of the instructor; e.g.,
libraries, labs, theaters, and administrative offices. Passive use, including silent
and vibrate mode, may be used provided it does not compromise the
educational process or promote an unethical situation. Instructors reserve the
right to regulate the monitoring of such devices as necessary.
Clubs
At SUNY Orange, where all students are commuters, clubs and
organizations contribute in a unique way to a student’s learning,
development and success. You are afforded the opportunity to join with
friends or to make new ones through activities which you enjoy, and are
different from or which supplement classroom work.
Club activities are student centered and student controlled and present a
wonderful opportunity to develop projects and pursue interests as joint
undertakings
with
other
students.
Need a job?
Visit Career & Internship Services
12
Clubs and organizations meet at
Activity Hour on Tuesdays and
Thursdays from 11 a.m.-12
noon unless otherwise posted.
For further information, contact
the Student Activities Office.
Copy Machine
For your convenience, copy machines are located in the Library, the
Shepard Student Center, Harriman Hall, Bio-Tech building and the
Newburgh campus. Copies are 15 cents each.
Delayed Openings
In the event of inclement weather, the College will announce delays and
closings in the following ways
• posting on College web site
• direct email to students/faculty/staff via SUNY Orange account
(@sunyorange.edu)
• usage of New York Alert that delivers notices via land line, cell phone, text
message, voicemail and FAX available (sign up via Banner at
MySUNYOrange)
• direct email to College “alert” list (sign up at
www.sunyorange.edu/alert/email/subscribe.shtml
• posting on College’s Facebook and Twitter pages
• audio announcement on College switchboard (845-344-6222)
• announcement on local radio stations, which include:
Pamal Broadcasting
WBNR 1260 AM / WSPK 104.7 FM / WHUD 100.7 FM / WBPM 92.9
FM / WXPX 107.1 FM
ClearChannel Radio
WELG 1450 AM / WPKF 96.1 FM / WRNQ 92.1 FM / WKIP 99.3
FM / WRWD 107.3 FM / WBWZ 93.3 FM
WSUS (New Jersey)
WSUS 102.3 FM / WNNJ 1360 AM and 103.7 FM / WHCY 106.3 FM
FOX Radio
WGNY 103.1 FM and 96.7 FM
Cumulus Radio
Radio Disney 1340 AM & 1390 AM / WRRV 96.9 FM & 92.7 FM /
WPDH 101.5 FM & 106.1 FM / Kicks 94.3 FM & 97.3 FM / MIX 97 FM
WDST (Woodstock)
WDST 100.1 FM
Watermark Broadcasting (Monticello)
WSUL 98.3 FM / WVLS 95.7 FM
Bold Gold Media Group
(Sullivan County and
Pennsylvania)
Do you know admission is free
Thunder 102 FM / WDNH
95.3 FM / WYCY 105.3 FM /
to most activities on campus?
WDNB 102.1 FM / WWRR
104.9 FM
13
You can also have delay and closing alerts emailed directly to you. Go
to www.sunyorange.edu/alert/email/subscribe.shtml to subscribe. Or, if
you prefer, you may call the College’s main number (344-6222) for upto-date recorded voice information.
Office of Accessibility Services
The Office of Accessibility Services (OAS) provides support services and
coordinates reasonable academic accommodations for students with
documented disabilities under ADA and Section 504 of the Rehabilitation Act.
Academic accommodations include, but are not limited to, use of adaptive
equipment, alternative testing, sign language interpreters, audio format exams,
scribes and peer note-takers.
Students are responsible for identifying themselves to the OAS and providing
documentation that is current and appropriate. In addition, the office serves as
a resource to faculty and staff, works to dispel negative and limiting stereotypes
and promotes a campus environment that is sensitive, accepting and responsive
to the needs and contribution of all SUNY Orange students.
The Office of Accessibility Services serves as a national voter registration site.
The staff in OAS is happy to assist any student in filling out or submitting an
application to vote.
For more information, call or visit the Office of Accessibility Services. (see page
1 for phone and office location)
English-as-a-Second Language (ESL)
If you are an incoming student whose primary language is not English,
and you demonstrate the need to improve your English, the college offers:
WRT 020 English-as-a-Second Language. Writing
RDG 060 ESL Reading w/ RDG 061 Support Module
Through the formal placement process, you may be required to take one or
both of these courses before attempting later college-level study; you may
also elect to take these courses. Working closely with the course instructors,
you are immersed in reading, writing, and speaking & listening activities.
Extension Centers
Satellite Locations
Don’t be a stranger
to your faculty advisor.
14
The College also offers
evening credit and non-credit
courses at Port Jervis High
School, Warwick Valley High
School
and
MonroeWoodbury High School.
Students may choose from
courses
in
Psychology,
Physical Education, Business, Criminal Justice, Art, Math, and English to
name a few. In addition, a number of non-credit computer, leisure,
language, art, and photography courses are offered throughout the
semester. The variety of courses for college credit and the wide array of
non-credit offerings enable individuals to take courses towards a degree,
expand their job skills, or take some personal enrichment classes closer to
home or work. For additional information, please call 341-4765.
Financial Aid
Assistance is provided by Federal, State, local and/or private sources to
help students meet college costs. Financial aid consists of grants, loans,
scholarships and/or work study. To apply for federal student aid for
college and for most state and institutional aid, you must complete and
submit a Free Application for Federal Student Aid (FAFSA) each year
you attend. The quickest way to apply is online using FAFSA on the Web
at www.fafsa.ed.gov. The SUNY Orange federal school code is 002876.
Students are able to check the status of their financial aid awards online at
www.sunyorange.edu. From the homepage click on MYSUNYORANGE
then follow the Log In instructions. After successful login go to: Student and
Financial Aid, Financial Aid tab, Financial Aid Status (choose year). If you
need to submit additional information you will see “Unsatisfied
Requirements”; click to see what is needed. To check awards, click awards and
choose the aid year. To accept an Award Offer, click on the terms and
conditions tab, read the contents and then click on the Accept button.This will
bring you to the Award offer page. To accept an Award Offer, make your
decision, and submit. Please note: all student loans must be accepted or declined
at the “Accept Award Offer” link. Failure to compete this step will delay the loan
process. All courses you register for must apply toward your degree program. If
you have courses that do not apply toward your degree program financial aid
may be reduced. If you need to speak with someone regarding your financial
aid, or need more information about scholarships and other options, call one of
the phone numbers listed on page 1 of this Handbook.
Fitness Facilities
The Physical Education Building is equipped with six racquetball courts,
eight tennis courts, a six-lane 25-yard swimming pool, spin studio, weight
room, dance studio and gymnasium. A schedule is available at the
beginning of each semester for use of these facilities by the campus
community. A current student ID
card must be shown in order to
use the facilities free of charge.
72% to 79%
Weekend hours for the above
of students
facilities are also available to the
general public for a nominal fee.
who attend Orange
For more information, call 341work full or part time.
4885
or
e-mail
sharon.ahearn@sunyorange.edu.
15
Food Services
No need to leave campus! The legendary STONE WILLY’S PIZZA and
SUMMIT SUBS (Nationally branded franchises) are available to do it
all for you! Freshly baked bread, subs and pizza, and our world-class
salad bar for your tempting creations are located in the Shepard Student
Center, 1st floor. Open from 7:30 a.m. to 4 p.m. Monday - Friday. Just
grab ‘n’ go! Food and beverage kiosks are located in the Bio-Tech
Building (Daily Grind) and in Harriman Hall.
The College cafeteria is located in the Shepard Student Center and serves
breakfast and lunch every weekday from 7:30 a.m. to 4 p.m. Vending
machines are located in Harriman Hall, Bio-Tech Building, Shepard
Student Center, Library, Orange Hall and P.E.Building. The Daily Grind
is located in Bio-Tech Building and is open Monday-Thursday, 7:30
a.m.-7 p.m.; for soups, sandwiches, salads and more. Food for Thought
is located in the lower level of Harriman Hall.
The Newburgh campus cafeteria is located in the Tower Building. Their hours
of operation are Monday thru Friday, 7:30 a.m. to 2 p.m.. In addition, the
Hudson View Café located on the 2nd floor of the Kaplan Hall serves gourmet
crafted coffees, grab & go items, fresh made salads, subs and sandwiches; and
an excellent panoramic view. Vending is located in the same area. Hours are
Monday – Thursday 7 a.m. to 7 p.m. and Friday 7 a.m. to 2 p.m.
Game Rooms
The Middletown campus game room is located on the first floor of the
Shepard Student Center; and the Newburgh campus game room is located
in the basement of the Tower Building. Both offer big screen TVs and pool
tables. The Middletown facility is equipped with a pool table; while
Newburgh offers a ping-pong table. The game rooms are great places to
relax with friends. Game tournaments are held throughout the year.
Grades & Quality Points
A four-point grading system, based on letter grades of A, B, C, D, and F, is used
at the college. Each grade is assigned a numeric value: A = 4, A- = 3.67, B+ =
3.33, B = 3.00. B- = 2.67, C+ = 2.33, C = 2.00, C- = 1.67, D+= 1.33, D = 1.00,
D- = 0.67, and F = 0. To calculate quality points, multiply the number of credits
of a course by the numeric value of the grade earned. For example: An A (4
quality points) in Freshman English 1 (3 credits) produces 12 quality points (4
x 3 = 12) and a C- (1.67 quality points) in Calculus 1 (4 credits) produces 6.68
quality points (1.67 x 4 = 6.68).
Red phones can be used
to call Security
or the Nurse
16
To determine academic average
for a given semester, divide the
quality points earned by the
number of semester hour credits
calculated (SemGPA). The same
formula, dividing the total
number of quality points by the
total number of credits calculated, is used to calculate the cumulative quality
point average (CumGPA).
To clear a grade of I (Incomplete) from the record, work must be completed
by the deadline indicated on the Incomplete Form, which can be no later
than the end of the next semester, Fall or Spring. If the work is not
completed, the I grade will become an F. It is the student’s responsibility to
remain in contact with the instructor and submit work by the deadline. A
grade of I will be calculated as an F for graduation purposes.
General Rules & Regulations
Food and drinks are not permitted in lounges or recreation areas.
Furniture should not be moved except for special events. Contact the
Student Activities Office for permission to move furniture or to reserve
classrooms or other facilities for activity events.
Policy on Selling Wares on Campus
College regulations prevent the use of the campus for private or individual
commercial purposes. Students may, of course, sell their texts or other
personal belongings to students and may use designated areas to advertise
such selling, upon approval at Student Activities Information Desk. A
student may request permission from the Vice President for Student
Services to sell handicrafts and other personal wares on campus. Students
may arrange with the College Bookstore manager to concession
personally-produced wares for sale in the Bookstore.
Alcoholic Beverages
The serving or consumption of alcohol at any College-sponsored or Collegerelated event at which students are present is prohibited.
At the discretion of the President, alcohol may be served at Collegesponsored or College-related events at which students are not present.
No Pets on Campus
Civil Law prohibits pets in public buildings and special laws prohibit animals
in areas where food is prepared and served. Animals anywhere within the
city limits not leashed are subject to impounding. The College further
prohibits pets on campus. The dog warden or police may be called.
Service Animals
Individuals with disabilities may be accompanied by their services animals in
those locations on the SUNY
Orange campuses where members
of the public or participants in Visit the Student Activities Office (SAO)
services, programs or activities are
to sign up for trips, obtain tickets,
permitted. As defined by the
voter registration forms and
Americans with Disabilities Act
information about the Student
(ADA) Section 36.302 (1), a services
animal is any dog tha is individually
Senate, clubs and all activities.
17
trained to do work or perform tasks for the benefit of an individual with a
disability, including a physical, sensory, psychiatric, intellectual or other
mental disability. In some cases, the College may permit other species of
animals on campus on a case-by-case basis, consistent with applicable law.
Prohibited
• Smoking is prohibited in all college buildings and offices.
• Smoking is prohibited within 20 feet of all college buildings.
• Use of alcoholic beverages is prohibited anywhere on campus.
• The College works within the framework of civil law regarding the use or
abuse of narcotics.
• Pets are not permitted on campus.
• The campus cannot be used for private or individual commercial purposes.
• Firearms are strictly prohibited on campus unless approved by the President.
Degree Requirements
The following academic standards apply to all first degrees:
• 6 credits of Freshman English
• 2 credits of Physical Education (including PES 100 Concepts of
Physical Wellness) in addition to 60 credit hours
• achievement of an overall “C” average (CumGPA of 2.00)
• 30 of the total number of required credits be taken at Orange
Each of the degrees must meet the minimum requirements as set forth by
the New York State Education Law. These include at least 60 credit hours
of study of which 45 credits must be in the liberal arts for the A.A.
degree, 30 credits for the A.S. degree, and 20 credits for the A.A.S. degree.
The degree earned depends upon the educational and career goals of the
individual. Each of the degrees offered at Orange is listed by degree title
in the College catalog with a description of the purpose, goals, and
specific course requirements.
Graduation Ceremony
Participation in our Commencement Exercises is not automatic. You must
initiate the process. If you intend to graduate in May, you must file for
graduation in the Records and Registration Office during the month of
February prior to May graduation.
If you complete your graduation requirements at the end of the Fall semester
or during the summer sessions, you are invited to participate in the
commencement ceremony the following May. See Academic Calendar and
course schedules for filing
deadlines.
Need help Finding a Student Service
Office?
18
August graduates who meet
certain criteria will be able to
participate
in
the
May
graduation ceremony.
Page 1 of this Student Handbook has a
listing of department locations and
Below is the list of criteria and
phone numbers
required courses of action to
qualify.
1) Self identify at time of applying by letting the Registration Staff in
Middletown or the Enrollment Specialist in Newburgh know you would
like to walk in the May ceremony.
2) Must be in good Academic Standing (2.00 CQPA or higher)
3) Need 6 or less credits to graduate in August
4) Must be registered for the required course(s) at SUNY Orange or
another institution (if registered at another institution must fill out a
Permission to Attend form with the Registration Office and provide a
copy of the schedule from the other institution)
Students who are graduating in August and do not meet the above criteria will
be invited to participate in next year’s May commencement. See Academic
Calendar for filing deadlines.
Application for Graduation: You must file an application for graduation
along with a $50 fee in the Office of Records and Registration in Middletown
by the deadline in the appropriate course schedule. Before you can be cleared
for graduation, you must return all college property loaned to you and pay
any monies owed or outstanding obligation to any office of the College.
Identification Card
All full and part-time credit students receive an I.D. card free of charge
when registering. This is the final step of the registration process. Your
I.D. card must be validated each semester. The I.D. card also serves as a
library card and a student activity pass which enables you to gain free
admission or a special student rate to the various activities. Loss of a card
must be reported to the Student Activities Office or Student Services
Central. A replacement can be obtained from that office at a cost of
$15.00. All students are required to obtain an I.D. and are strongly
encouraged to wear it when on campus.
Immunization Requirements
New York State Public Health Law requires that all students born on or
after 1/1/57 who wish to take six or more credits provide proof of immunity
to Measles, Mumps and Rubella prior to registration. Meningococcal
vaccine is not required at SUNY Orange, but NYS law requires that all
students sign the Meningitis Response Form acknowledging receipt of
information about the availability of the vaccine. Immunization records and
Meningitis Response Forms
should be submitted to the Health
Services. Students in Newburgh
Join the Student Senate.
may submit the forms to the
Student Services Central staff.
(Note: If you are a re-admitting
See Student Activities for more
student who has previously
information
fulfilled
this
immunization
requirement here at SUNY
19
Orange, you do not have to re-submit your immunization records. You may
check with the Health Office to be certain that your records are on file.)
You may prove your immunity in one of three ways:
1) Documentation of live virus vaccine given after 1/1/68 and on or
after your first birthday for:
Measles- Two Doses at least 28 days apart
Mumps - One Dose
Rubella - One Dose
2) Documentation of physician diagnosed disease and date of diagnosis for:
Measles and Mumps only, immunization or serology required for Rubella.
3) Laboratory serologic proof of immunity (titer) for:
Measles, Mumps and Rubella
YOU WILL NOT BE ALLOWED TO REGISTER FOR SIX OR MORE
CREDITS UNTIL YOU HAVE SUBMITTED YOUR IMMUNIZATION
RECORDS TO THE COLLEGE HEALTH OFFICE.
If you have any questions about these requirements, please contact the
Wellness Center office.
Intramural Sports
The Movement Science Department provides a variety of sports and
activities for students, faculty, and staff. Students may participate in team
sports such as kickball, ultimate frisbee, soccer, dodge ball, basketball,
whiffle ball and volleyball. Individual events and competitions are also
held in a variety of events, including racquetball, tennis, 5K walk/run and
fitness events. For more information on how to participate or work as a
student official, call 341-4885 or e-mail: sharon.ahearn@sunyorange.edu.
Interim/Involuntary Medical Withdrawal
A student will be subject to a College Interim or Involuntary Medical
Withdrawal if the College determines that the student is suffering from
a physical, emotional or psychological condition in which the resulting
behavior:
1) poses an imminent danger, physical harm or threat to the campus
community or to the student; or
Looking for something to do?
Check out the Cultural Affairs calendar
20
2) substantially impedes te
activities of the campus or
other members of the campus
community, including the
educational process, activities
or functions fo the College and
its personnel.
In the event of an Interim or
Involuntary Medical Withdrawal, the student may be prohibited from
attending classes and/or being on campus. The student will be required
to submit a physician’s medical release and/or mental health evaluation
prior to registering for another semester. Students may not be eligible
for a waiver of tuition charges under this procedure.
Lab School (Educational Child Care)
The SUNY Orange Lab School provides child care and learning experiences
for children of SUNY Orange students. Children of staff and faculty will be
accepted as space permits. Community enrollments are also accepted.
Morning, afternoon, and full-day programs provide a healthy, happy, and
stimulating learning environment. Each child is able to explore and learn
through a variety of activities, including music and movement, creative art,
story-time, outdoor play, and child-directed center-based readiness experiences.
The Lab School serves children 18 months through 5 years of age.
Library Services
The SUNY Orange Libraries located on the Middletown and Newburgh
campuses are designed to function as both a traditional environment of quiet
study space and as a state-of the-art information commons. The libraries house
a variety of study spaces, including carrels for individual study, tables for group
work and designated quiet-study areas. While in the Library, students are asked
to respect the needs of others, to engage in behavior that supports the academic
learning environment, and to adhere to the Library Code of Conduct.
The Information Commons are busy, centrally located areas where students
can access academic and technology resources necessary to support their
learning and research. Within the Commons, the Library provides
traditional research tools and reference materials, Microsoft Office software,
and both wired and wireless internet access. The electronic databases provide
full-text and full-image journals, magazines and newspapers. A Help Desk is
located adjacent to each Commons and is staffed by librarians and support
staff to assist students with their research needs.
Workshops and instruction sessions designed to help students acquire and
improve library research skills are offered by Library faculty. A schedule of
workshops is available online and within the Library.
The student’s College identification card serves as a library card and is required
to borrow books, videos and reserve
readings; to utilize the computers in
the Information Commons; and to
Remember your I.D. card.
access the databases from offcampus.
The
Library
website
(www.sunyorange.edu/lrc)
and
contains detailed information
regarding library services, hours,
It’s your library card
and facilities use pass, too.
21
policies and includes instructional guides that are designed to assist students
with their research needs. For questions or reference assistance, students may
call the Library. (see page 1 for phone numbers)
During the regular academic year, the Middletown Library is open
Monday through Friday, 8 a.m. to 9 p.m., Saturday, 9 a.m.-3 p.m.; the
Newburgh Library is open Monday through Thursday 9 a.m. to 8 p.m.,
Friday 9 a.m. to 5 p.m.; summer and intersession hours as announced.
Lockers
Lockers are available free of charge on a first-come, first-served basis in the
Shepard Student Center and the Fitness Center (room 129) in the Tower Building.
To reserve a Fitness Center locker for regular use, please register at the Security
desk in the Tower Building.
Your property should be clearly marked with your name to prevent mix-ups
and possible loss of books and coats. All personal property must be removed
from all lockers at the end of each semester.
Lost and Found
SUNY Orange maintains a Lost and Found on each of the campuses.
In Middletown, Lost & Found is located in the Student Activities Office.
In Newburgh, lost items can be retrieved at the Security office in the
Tower Building located at the building entrance. (see page 1 for location
and phone information.)
MySUNYOrange
MySUNYOrange is the College’s primary interface with you the student.
To access MySUNYOrange from the College’s homepage
(www.sunyorange.edu) click on MySUNYOrange and then enter your
student ID number (this is the “A” number assigned to you by Admissions
and listed in your admission letter and on your course schedule printout.)
22
With your MySUNYOrange login ID, you can:
• check your grades
• view accounts of charges and payments
• view financial aid information
• view courses and schedules
• view/print your transcript
• run a degree audit (CAPP)•
view your holds
• register online (if eligible)
• sign in to online courses
SUNY Orange Email
With your SUNYOrange e-mail
account, you can:
Did you pick up
• send and receive email
your Student Activities
• receive informational updates
Calendar?
from the College
• retrieve instructor materials
and class handouts
Computer Kiosks
In addition to open access computer labs, computer kiosks are available in
the Shepard Student Center in Middletown, and on the Newburgh campus.
Music/Art
The Student Activities Office, Cultural Affairs and the Arts and
Communication Department sponsor a variety of musical concerts and
events each semester through activities programming, the Cultural Affairs
Series, student recitals, concerts, and exhibits. A variety of art exhibitions
are displayed throughout the year on both campuses.
Newburgh Campus
The College serves many of the educational needs of the citizens of eastern Orange
County at its Newburgh campus. The Newburgh campus features two buildings:
newly-opened Kaplan Hall and the recently renovated Tower Building. The Newburgh
campus comprises over 100,000 sq. ft of general-purpose classrooms, state-of-the-art
science labs, computer labs, technology-training labs, a tutorial center, a library/learning
resource center, reading, writing, and mathematics labs, a cafe, faculty and staff offices,
and a breathtaking view of the Hudson River.
Students are able to pursue seven full degree programs at the Newburgh campus in the
following areas: Liberal Arts (Humanities and Social Sciences emphasis), Nursing,
Human Services, Business Management, Criminal Justice (AS and AAS) and
Individual Studies. In addition, over 220 credit course sections are offered each semester
in a range of disciplines, and academic advisors are available to help students plan their
programs of study.
Students can also find a full array of services at the Newburgh campus including a onestop student services center housing admissions, financial aid, academic advising,
accessibility services, career counseling, health services, registrar, and bursar offices. The
Newburgh campus also hosts a comprehensive program of cultural events and student
activities throughout the academic year. A free daytime shuttle bus operates between
the Middletown and Newburgh campuses during the Fall and Spring semesters.
Non-credit training and enrichment courses and programs are offered at the Newburgh
campus by the Continuing and Professional Education Department (CAPE), and the
campus is also home to the Center for Youth Development which runs programs that
provide educational support, mentoring, college counseling, workforce preparation,
cultural enrichment and parental involvement activities to junior and high school youth.
A major renovation project has just been
completed to transform the Tower
building into a state-of-the-art facility
housing classrooms, computer labs, a
full-service bookstore, a child care center,
a fitness center, cafeteria, student
activities suite, art studios, a forensics lab,
and faculty and administrative offices..
Lockers are located
on 1st floor of
Shepard Student Center.
23
Parking - see Campus Parking Regulations.
Parking Permits
Parking permits are required for day students and are available at the
Student Activities Office (Middletown campus) or Student Services Central
(Newburgh campus) on presentation of a valid identification card. Tickets
are issued for parking violations and can be paid at the Bursar’s Office,
Shepard Student Center, 2nd floor, or Student Services Central in Kaplan
Hall.
If you attend classes at the Newburgh campus, you are required to have a parking
permit for evening classes also (not required for Middletown).
Parking passes must be updated each semester when you update your student I.D.
Replacements can be obtained from the Student Activities Office at the cost of $5.00.
Photography Policy
In order to document various College activities, as well as to promote
the academic, cultural and student activities on campus, students
agree to allow College photographers and their designees to capture
their images in both still pictures, as well as motion video.
Posting Information on Campus
In order to post ads or flyers, you must first obtain permission from the Student
Activities Office, 2nd floor, Shepard Student Center; or from the Director of
Student Services-Newburgh, Student Services Central, Kaplan Hall. Flyers
may be posted only on bulletin boards. They may not be hung on walls,
windows or doors.
Probation
If you have achieved less than a CumGPA of 2.0 at the college, you are placed
on academic probation. While on academic probation you may continue
study; however, you may not enroll in more than 14 credits in Fall/Spring
semester or 6 credits in a summer session.
Red Flag Policy
Identity Theft Prevention Program
Make sure you
update your college ID and
parking pass each semester.
24
Orange County Community
College is committed to
preventing fraud associated
with the misuse of identifying
information (identity theft) of
students, staff, faculty or others
who have relationships with the
College to obtain educational
or financial services. In
compliance with the Federal Trade Commission Red Flags Rule (16
CFR 681.2) under the Fair and Accurate Credit Transaction Act of
2003, the College will employ its Red Flag Identity Theft Prevention
Program to identify accounts susceptible to fraud, recognize possible
indications of identity theft associated with those accounts, devise
methods to detect such activity and respond appropriately when such
activity is detected.
In compliance with the Federal Trade Commission’s Red Flags Rule (16
CFR 681.2), the College will require all individuals requesting services to
provide a SUNY Orange Identification Card, a driver’s license or other
government issued identification (with photo).
Refund Policies
Students who officially withdraw (drop) from a credit course or from the
College may be eligible for a refund of tuition and appropriate share of
fees. PLEASE SEE COLLEGE CATALOG FOR COMPLETE
INFORMATION.
Records and Registration
The Records and Registration Office in Middletown and Student
Services Central in Newburgh handle students’ records, oversees the
registration process, sets the academic master schedule, distributes
grades and administers academic policy.
Students should contact the Records and Registration staff for
information ranging from: registrations and schedule changes; transcripts;
grades, records, and access; verification of enrollment, attendance, or full
or part time status for insurance, banks and employers; graduation
applications; the course schedule each semester; the final exam schedule
each semester; the list of graduates each semester; student records; changes
of curriculum; registration calendars; attendance records; academic
policies and the academic policy manual; and protection of students’
privacy rights and communication with parents and others regarding the
Family Educational Rights and Privacy Act (FERPA).
Information regarding many of the Records and Registration
regulations and policies can be found by contacting Records and
Registration, or visiting www.sunyorange.edu/academicservices. (see
page 1 for phone and location information)
Religious Activities
Local clergy extend a welcome to
attend their services and church
activities.
Visit “Sugar”
our resident Mastodon
on display
in the Bio-Tech Lobby
25
Safety
Our campus is generally a safe and secure environment; however, it is a
public access facility, and we cannot guarantee who is on the campus and
for what purpose. As an individual using the campus, you must be alert for
your own safety and security.
Listed below are some suggestions for your safety.
• Pay careful attention to your personal belongings; do not leave them unattended.
• Put your name in each of your books. Textbooks are expensive and may
tempt a thief. Suggestion: Mark off certain pages with your own private ID
number or name.
• Evening students should have their car keys in hand before leaving a building.
• Whenever possible, walk in groups to cars and bus stops when leaving class.
• You may request an escort to your auto by dialing 4710 in Middletown or
9533 on the Newburgh campus.
• Lock your car and leave nothing in view of a potential thief. Expensive
sound systems in cars may attract thieves.
• Evening students should carry change. A public pay phone is located in
front of the George F. Shepard Student Center in case of emergency.
• Use Red phones:
- For confidential calls, dial "4934" to reach Ed Kiely, Director of
Security or Anthony Jacklitsch, Evening Security Coordinator.
- Dial “77” for emergencies in Middletown and “9533 or 9556” on our
Newburgh campus
- Call “4710” for non-emergencies and for auto escorts in
Middletown and “9556 or 9533” in Newburgh
• Emergency exterior Yellow phones are located throughout campus.
•
Emergency blue light towers can be found in the following locations:
Middletown campus
- Entrance of Lot #6 (behind the Shepard Student Center)
- Inner campus Alumni Green by Harriman Hall
- Entrance of Lot #5 (on Bennett Street)
- Entrance of Lot #1 (on Orange Hall Drive)
Newburgh campus
- Kaplan Hall garage (wall mounted, 3 on each level)
Courtyard
Plaza
and
exterior locations of Kaplan Hall
Orange Hall Theater –
Home of fabulous student productions
26
Snow Closings
See Delayed Openings, page 11.
Sign up for automatic College
delays and closings e-mail alerts
at www.sunyorange.edu/alert.
Student Activities
Co-Curricular Activities
The hub of Student Activities is the second floor of the Shepard Student
Center where the Office of the Director of Student Activities is located.
You will find information and assistance for all student activities at the
Student Activities Office and Information Desk, Shepard Center in
Middletown, and on the first floor of the Tower Building in Newburgh.
Activities sponsored by the Student Senate, the Board of Activities (BOA),
and clubs and organizations range from theater, dance and musical
presentations to lecture, comedy, novelty/variety shows and various trips to
recreational, educational and cultural events.
The second floor of the Shepard Student Center is also the site of the
Bookstore, Career Services, Wellness Center, Student Lounge, and the Testing
Center. The Game Room and Student Government offices are located on the
first floor in the cafeteria. In Newburgh, the Game Room and Student
Government offices are located on the first floor of the Tower Building.
Student Housing
Orange County Community College was established for commuting students;
there are no dormitories nor is there any approved housing. Landlords
occasionally post notices of available rooms/apartments on the bulletin board
on the second floor of the Shepard Student Center. Apartment listings are also
available through the Times Herald-Record. The College, however, does not
assume responsibility for these accommodations or rental arrangements. The
responsibility for these accommodations, adhering to the rules and regulations
of the landlord, and resolving disagreements with the landlord rests with the
student and/or his parents and not with the College. You must notify the
College of any and every change in your local address.
Student Senate
At registration, the College collects an activity/athletic fee from each credit
student. All students pay an activity fee based on the number of credits they
are taking When you pay your activity fee, you automatically become a
member of the Student Association. As a member of the Student Association,
you have the right to run for or elect representatives to the governing body of
the Student Association, the Student Senate.
The Student Senate is ultimately
responsible for appropriating activity
fees,
chartering
clubs
and
organizations, and acting on behalf of
the Student Association’s best interest.
In short, the Student Senate is your
representative voice on campus. You
are encouraged to attend Senate
Sign up for automatic
e-mail weather alerts:
www.sunyorange.edu/alert
27
meetings and/or bring your concerns to the attention of one of the members of the
Senate.
There are active Student Senates on both campuses. The Middletown campus
Senate meeting room and office are located on the first floor of the Shepard
Student Center in the cafeteria. If you wish to contact the Senate office via
phone, call extension 4076. Letters or messages may be left at the Student
Activities Office where all Senate and club mailboxes are located.
The Newburgh Senate office is located in the Student Activities Office in the
Tower Building.
Eligibility for Elections
Students interested in participating in Student Government should contact the
Student Activities Office in Middletown or Newburgh. First time students must
be enrolled for a minimum of six credits to be eligible to run for the position of
Student Senator. Returning students must be enrolled for a minimum of six
credits and must have attained a cumulative quality point average of 2.00 by the
end of the semester preceding the election in order to be eligible to run for the
position of Senator. (Any student who wishes to run for the position of
President, Vice President or Treasurer must fulfill the aforementioned
requirements and, in addition, must have completed a total of twenty-four
credits prior to assuming office. Students wishing to run for the position of
secretary must be enrolled for a minimum of six credits and fulfill the
aforementioned requirements. These positions are voted on within the Senate.)
Maintaining Eligibility
All members of the Student Senate must maintain throughout their term
a minimum of six credits per semester and a Quality Point Average of
2.00 and a cumulative Quality Point Average of 2.00 to remain an eligible
participant in Student Government.
Transcript Requests
28
Official Transcripts contain a record of all courses, grades and degrees
received at SUNY Orange. Transcripts are sent to other parties such as
colleges, prospective employers, or government agencies at the request of
the student and payment of the required fee.
NOTE: Transcripts will not be released if there is a hold on the student
account.
Online Transcript Ordering
SUNY Orange is pleased to offer
students
and
alumni
the
convenience of requesting and
Remember...
paying for Official Transcripts via
You must now get a validation sticker for the National Student Clearinghouse
going
to
your Student I.D. and your parking permit by
www.getmytranscript.com. Upon
at the beginning of each semester.
written request and following
payment of appropriate fees,
students may have transcripts sent to other parties such as colleges, prospective
employers or government agencies. Transcripts are mailed within a week of the
request, in order of receipt, except for peak periods at the beginning and end of
each semester. At those times, volume may require two or three weeks for
processing. Transcripts should be requested well in advance of the required
receipt date. Requests must be signed by the student, authorizing release of
transcripts, and include the transcript fee of $5 per copy. Please be advised that
institutions and agencies requesting transcripts will not consider them official
unless mailed directly from SUNY Orange or hand-delivered in a sealed
envelope marked “unofficial if seal is broken.” Only the student (with
appropriate photo identification) may pick up his or her transcript, unless he or
she has given written permission to a designee, with a verified signature. The
designee should also provide photo identification.
Veteran Affairs
The College’s Veterans Affairs Certifying Official, located in the Academic
Advising Center, provides benefit information, enrollment certification and
support services to meet the needs of military veteran students and their
dependents. Additionally, a designated academic advisor works with veteran
students to help them develop and pursue academic plans, acclimate to the
academic environment, and secure any additional resources necessary to
facilitate success.
For further information, please call the VA Certifying Official at 845341-4071, or visit www.sunyorange.edu/advising/ veterans/index.shtml.
Waiver for Physical Education for Health Reasons
If you seek a waiver of physical education as a graduation requirement
because of a physical limitation you must follow this procedure:
• Pick up a “Physical Education Waiver Request” form for your physician
from the Associate Academic Vice Presidents’ office located in the
Middletown campus Library, or Student Services Central in Newburgh.
• Give the “Physical Education Waiver Request” form to your Physician. (They
must read it before sending a letter requesting a physical education waiver.)
• Have your physician write a letter using his or her letterhead and following
the instructions on the “Physical Education Waiver Request” form.
• Return the physician’s letter to the Associate Academic Vice Presidents’
office located in the Library.
NOTE: Students with long term disabilities should make their
application for waivers their first
semester at college.
Wellness Center
The Wellness Center at SUNY
Orange is designed to promote
health education and wellness on
campus. Primary nursing and
emergency care, health counseling
Call the Event Hotline
for the latest listing
of college events
866-590-7776
29
with referrals, and educational programs are provided by registered
nurses. You are eligible for services at no additional cost. Part-time
students pay $2/semester for Accident insurance only. All accidents
should be reported to the The Wellness Center office so that an incident
report can be completed. Insurance claim forms and instructions for
claim submission will be provided by our staff at that time. Wellness
Center staff is available to give students information about access to
primary health care facilities and how to apply for health insurance
through outside insurance companies and managed care organizations.
For office hours and calendar of health education events visit
www.sunyorange.edu/wellnesscenter, or call The Wellness Center. (see
page 1 for phone and office location information)
Insurance information can also be found at www.studentplanscenter.com. When
asked the name of the college, type in Orange County Community College.
Withdrawal from a Course
When you find it necessary to withdraw from a course(s), you must complete
and file the Drop/Add form, by the withdrawal deadline stipulated in the
academic calendar, with the Office of Records and Registration. If you
officially withdraw from college or course(s) by the end of the tenth week or
its equivalent, you will receive a grade of W; thereafter, only the instructor
may give a grade of W through the thirteenth week of a course (or its
equivalent). An instructor is not required to do an Instructor Withdrawal.
After such time, an academic letter grade will be assigned by the instructor.
If you are required to enroll in developmental courses, you must complete
them. (This does not preclude Official Withdrawal from College by the
withdrawal deadline listed in the academic calendar.) If you seek a waiver of
this policy, you must obtain permission of the instructor, advisor, and the
Registrar. If you choose to enroll in developmental courses, you may
withdraw with the signature of your advisor.
If you receive financial aid, you should check with the Financial Aid Office
prior to withdrawal since it may affect current or future awards of aid.
Withdrawal from College
You may withdraw from the College and from all current semester courses,
including developmental, if you do so by the end of the thirteenth week or its
equivalent. You should discuss this decision with your advisor prior to
withdrawal.
Search and browse class schedules online:
www.sunyorange.edu/ schedules
30
You must complete the Total
Withdrawal from College form and
the Drop/Add form with
appropriate signatures by the end of
the thirteenth week of class or its
equivalent
(see
Academic
Calendar). Exit interviews with an
Academic Advisor are required of all matriculated students. If you receive any
form of financial aid, you are required to obtain a financial aid officer’s
signature. If you are a non-matriculated student, you should complete and file
the forms with Records and Registration in Middletown or Student Services
Central in Newburgh.
Computer and Network Use Policy
This policy defines the acceptable use of computers and networks made
available to employees and students of the College and any other person
granted such access. The College network exists to enrich the learning
environment and to enhance the effectiveness and efficiency of all other
College operations. Usage of the network is a privilege and is limited to
those functions. Since some communications over the network involve
matters of academic freedom and sensitive or protected communications,
this policy assumes the privacy of such communications.
User Responsibilities
Since College computers are to be used only for enriching the learning
environment or for enhancing the operating effectiveness of the College,
following are the types of uses that are prohibited:
• Displaying or transmitting material that is not educational or does not
support the curriculum of the College and that could otherwise be
considered sexually explicit, profane, racist, harassing, threatening or creating
an intimidating, hostile or offensive environment
• Disguising the source of electronic messages
• Modifying the network in any way (includes adding access points or
installing bridges, switches, hubs, or repeaters)
• Running unauthorized programs or applications on the network
• Gaining unauthorized access to any electronic resource
• Circumventing security systems designed to prevent unauthorized access
• Accessing, downloading, or storing of copyrighted software or information
which is not licensed
• Transmitting any material in violation of federal or New York State
regulations
• Using computing resources for commercial or profit-making activities
• Accessing or attempting to access any electronic resource for which the user
does not have authorization
• Disrupting another user’s work or system
• Broadcasting messages or any other activity that results in the congestion of
the network
• Distribution and/or sharing of user accounts and passwords
31
College Responsibilities
The College is responsible for the design, maintenance and good working order
of the network and for providing ongoing user training on the appropriate uses
of the network. The College is also responsible for investigating any suspected
abuse of this policy. Such investigation may include remote monitoring of online activities and inspection of user’s computer work areas. If an abuse becomes
apparent, the College may invoke stricter supervision, limit or revoke the user’s
privileges, or take other appropriate action.
E-mail Policy
SUNY Orange uses e-mail as the official means of communicating
academic and administrative information to students. Most announcements
will come to a student’s e-mail inbox in the form of the “Student Grapevine.”
Assignment of E-mail Address
SUNY Orange assigns an e-mail address (@sunyorange.edu) to each
registered student. This College issued e-mail account will be designated
as the student’s official e-mail address when administrative and academic
departments need to communicate with students.
College Responsibility
The College is responsible for communicating with students in a timely and
accurate way about changes in policies, procedures and deadlines that
affect them. The College will select the most appropriate method (mail,
telephone, e-mail) to convey pertinent information to specific groups of
students. In some cases, e-mail may be used exclusively. Routine
announcements, administrative and academic dates and deadlines, and
information of a general nature will typically only be sent by e-mail.
Student Responsibility
Students are responsible for receiving, reading, responding to and
complying with official e-mail communications sent by the College. Because
information may be time-sensitive, students are encouraged to check their
e-mail regularly (daily, several times weekly) throughout the semester.
Students who opt to redirect their @sunyorange.edu e-mail account to
another personal e-mail account do so at their own risk. The College is not
responsible for e-mail that is not delivered to a forwarded address or for
spam filters that may block e-mail messages. The student’s failure to receive
or read e-mail communications does not constitute an excuse for missing
College communications or meeting College deadlines.
SUNY Orange Student Grapevine
College information to students will be communicated twice weekly through the
e-newsletter, the “Student Grapevine.” The Student Grapevine, which will include
announcements, schedules of events, and notifications of College deadlines, will
replace most mailings, flyers and postcards that are currently distributed to
students. An online version of the Student Grapevine will be posted to the
College’s website.
32
Rights and
Responsibilities
Information
Important information students and staff have
the Right and the Responsibility to know . . .
• Access to Official College Records
• Student Grievance Procedures
• Code of Student Conduct
• Religious Rights
• Alcohol and Other Drug Policy
• Parking Regulations
• Campus Safety and Security
Student Rights and Responsibilities
Orange County Community College is proud of its reputation for
academic excellence and the safe and conducive environment for learning
which exists on the Middletown and Newburgh campuses.
In an effort to maintain the quality of life, both in and outside of the
classroom setting, the College has adopted various codes, policies and
grievance procedures for the benefit of all students.
ACCESS TO OFFICIAL COLLEGE RECORDS
The Family Educational Rights and Privacy Act was designed to ensure
that the educational records of colleges and universities would be open to
inspection and correction and that recorded information, in whatever
medium, would not be made freely available to individuals outside the
college without student consent. Copies of the Act are available from the
Records and Registration Office on request.
The official academic file for each student is maintained in the Records and
Registration Office. A typical file contains the following documents:
• Official transcript
• College application and acceptance letters
• High School transcript or GED
• Test scores if not on high school transcript
• College assessment results
• Transcripts from previous college(s) and transfer credit evaluation(s)
• Verification of submission of Medical Form to College Nurse
• Change of grade, curriculum, permanent address forms
• Registration and drop/add forms
• Graduation waivers and substitutions
• Absence notices
• D-F-W reports filed by instructors
• Graduation application and recommendations
• Notice of academic action (probation, separation)
• Notice of disciplinary action
• Student’s request for nondisclosure of directory information
Disclosure to Student
34
1. On presentation of proper I.D., a student may request to review the
contents of his or her academic file. An appointment will be made, within
a reasonable amount of time (and no later than 45 days), with the student,
a staff member or counselor to review the file in the Records and
Registration Office.
2. Official Transcripts contain a record of all courses, grades and degrees
received at SUNY Orange. Transcripts are sent to other parties such as
colleges, prospective employers, or government agencies at the request of
the student and payment of the required fee. Information on ordering
transcripts can be found on page 28.
NOTE: Transcripts will not be released if there is a hold on the student account.
3. Students may receive a student copy of his/her transcript on written
request and payment of the transcript fee. Official copies bearing
authorized signature and/or the College Seal are directly mailed or
faxed to third parties by the College.
4. Any document submitted by or for students to support application for
admission or award of transfer credit remains in the student’s file.
These documents will not be forwarded to a third party. They must be
requested from the originating institution by the student.
Disclosure to Relatives/Guardian/Spouse
Information will be released with permission of the student or on
subpoena. Students and former students will be notified of the latter case.
See also Directory Information.
Access to Records by Faculty & Administration
Faculty and administrative staff who have an educational interest in student
academic files may review them in the Records and Registration Office.
Medical, counseling, and security records are not open to faculty and
administrative staff for general review except where covered by the Act.
Disclosure to Other Individuals, Institutions, &
Telephone Inquiries (Directory Information)
The following items are matters of public record and will be released without
student consent unless the student wishes to deny release to all but those
authorized by the Family Educational Rights and Privacy Act of 1974, except
disclosures allowed through the Solomon Act. Students should address their
written requests for nondisclosure to the Registrar.
1. Student status.
2. Current enrollment or dates of enrollment.
3. Curriculum (program) and year of study.
4. Degree/certificate (if any), date of award, major, and honors received.
5. Names and addresses of graduates requested by state or local
representatives who wish to send congratulatory messages.
6. Names and addresses of graduates requested by bona fide educational
institutions who seek to inform graduates of transfer opportunities and
other educational options or other educational institutions with whom we
have a specific agreement (eg. Franklin Institute).
Not to be Released (without student consent):
• Address and telephone numbers.
• Grades, test scores, averages, academic status, or terms of suspension/ dismissal.
• Date or place of birth.
• Health status, attendance, course work, or disciplinary action.
Student Appeal Process
Students are advised that grievance procedures can be initiated in the event that
protected rights and freedoms have been violated. See Student Grievance
Procedure, for details.
35
Any requests for assistance or questions concerning the Privacy Act should be
directed to either the Vice President for Student Services or the Registrar.
Disclosure by Other Offices of the Institution
1. The foregoing guidelines are applicable to handling any request for
academic information about students or former students received by any
member of the faculty, administration, or clerical staff. The guidelines are
intended to protect the individual’s right to privacy and the confidentiality
of his academic records throughout the institution.
2. All institutional personnel should be alert to refer promptly to the Office of
Records and Registration requests for transcripts, certifications or other
information which that office provides. Faculty and other staff members
should restrict their responses to acknowledging, when appropriate, the
receipt of request for student information, or limit their response to that
information germain to their sphere of responsibility or their relationship to
the student (faculty advisor, major professor, instructor, etc.).
3. Should placement files be set up, information contained therein would have
been submitted by the student for the purpose of employment, it obviously
may be released to anyone for this purpose, but for this purpose only.
Whenever there is a need for the institution to issue a transcript of the
student’s educational record in connection with employment, it should be
specifically requested of the Records and Registration Office by the student.
Withholding Information
Release of information, grade reports, transcripts, certifications, etc., will
be withheld at the request of the appropriate office for unmet financial
obligations, violation of non-academic regulations, unreturned books to
the Library, unreturned materials to individual departments or divisions.
Student Records/Confidentiality
All student records are maintained and made available in accordance with
the Federal Family Educational Rights and Privacy Act of 1974. With
some exceptions, all student records are available for review upon request
by that student, and the right to challenge the content is provided. No
records are released to third persons except as provided in the Act. Further
information is available from the Office of Records and Registration.
Notification of Student Rights under FERPA
The Family Educational Rights and Privacy Act (FERPA) affords students
certain rights with respect to their education records. They are:
1. The right to inspect and review the student’s education records within 45 days
of the day the College receives a request for access.
36
Students should submit to the Director of Academic Services or Vice
President for Student Development written requests that identify the
record(s) they wish to inspect. The College official will make arrangements
for access and notify the student of the time and place where the records may
be inspected. If the records are not maintained by the College official to
whom the request was submitted, that official shall advise the student of the
correct official to whom the request should be addressed.
2. The right to request the amendment of the student’s education records that
the student believes are inaccurate or misleading.
Students may ask the College to amend a record that they believe is
inaccurate or misleading. They should write the College official responsible
for the record, clearly identify the part of the record they want changed, and
specify why it is inaccurate or misleading.
If the College decides not to amend the record as requested by the student,
the College will notify the student of the decision and advise the student of
his or her right to a hearing regarding the request for amendment. Additional
information regarding the hearing procedures will be provided to the student
when notified of the right to a hearing.
3. The right to consent to disclosures of personally identifiable information
contained in the student’s education records, except to the extent that FERPA
authorizes disclosure without consent.
One exception that permits disclosure without consent is disclosure to school
officials with legitimate educational interests. A school official is a person
employed by the College in an administrative, supervisory, academic,
research, or support staff position (including law enforcement unit personnel
and health staff); a person or company with whom the College has
contracted (such as an attorney, auditor, or collection agent); a person serving
on the Board of Trustees; or a student serving on an official committee, such
as a disciplinary or grievance committee, or assisting another school official
in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to
review an education record in order to fulfill his or her professional
responsibility.
Upon request, the College will disclose education records without consent to
officials of another school which a student seeks or intends to enroll (barring
any indebtedness to this College).
4. Students have the right to file a complaint with the U.S. Department of
Education concerning alleged failures by the College to comply with FERPA
requirements: Family Policy Compliance Office, U.S. Department of
Education, 600 Independence Avenue SW, Washington, DC 20202-4605.
Parents’ Rights
Message to Parents in Regards to Student Records: Orange County
Community College is guided by the principle that students' active involvement
in their education enhances their learning and development. In keeping with
this principle, SUNY Orange considers its primary relationship to be with its
students.
When the student is a tax dependent of parents/guardians, it is important that
both parties discuss how they will communicate. Academic progress is reported
to students with the expectation that this information will be part of on-going
discussions with parents/guardians.
37
If said discussions are not taking place with the student, the Family Educational
Rights and Privacy Act has provided two ways in which parents/guardians of
dependent students may inspect the educational records of the student.
The first is to obtain a signed written consent from the student and submit
consent to the Registrar in the Office of Records and Registration. A student's
signed written consent must specify the records to be inspected; state the
purpose for disclosure; and identify the person(s) to whom the disclosure
should be made. A new consent form would be required each year or when
access to additional educational records not covered in the first consent form is
being requested. If the consent form does not specify the actual records to be
inspected or simply states something equivalent to ‘all educational records', the
only educational records that will be disclosed are those that appear on the most
current academic transcript.
If the student is unwilling to provide a signed written consent, the final
alternative is for the parents/guardians to provide the Registrar with a copy of
the preceding year's tax returns to demonstrate the student is a tax dependent.
The copy provided must have either been completed by a third party (i.e., H&R
Block) or be an official full complete copy (not the shortened version) from the
Internal Revenue Service. Information on how to obtain this version can be
found by contacting the IRS Office at 1-800-829-1040. When the
documentation is submitted, the parents/guardians must also specify the
records to be inspected. If the request simply states something equivalent to ‘all
educational records', the only educational records that will be disclosed are
those that appear on the most current academic transcript.
According to FERPA, an institution has up to 45 days after a valid request is
presented to arrange for the inspection of the specified educational records. The
meetings in the majority of cases will be made with the Registrar who acts as
the FERPA Officer for the institution, and not with individual faculty members.
Interim/Involuntary Medical Withdrawal
A student will be subject to a College Interim or Involuntary Medical
Withdrawal if the College determines that the student is suffering from a
physical, emotional or psychological condition in which the resulting
behavior:
1) poses an imminent danger, physical harm or threat to the campus
community or to the student; or
2) substantially impedes the activities of the campus or other members of the
campus community, including the educational process, activities or functions
fo the College and its personnel.
In the event of an Interim or Involuntary Medical Withdrawal, the student
may be prohibited from attending classes and/or being on campus. The
student will be required to submit a physician’s medical release and/or mental
health evaluation prior to registering for another semester. Students may not
be eligible for a waiver of tuition charges under this procedure.
38
STUDENT GRIEVANCE PROCEDURE
The purpose of the Student Academic Grievance Procedure is to encourage
the informal resolution of academic issues that might surface between
students and faculty in a manner that is timely and upholds standards of
academic integrity. In the event that students and faculty are unable to
resolve an academic issue, the formal stage provides additional fair and
equitable procedures for students. Students should understand that each
stage of the process is an important one; therefore, it is not possible to move
through the process unless previous stages have been followed. The
procedure must be utilized by all students regardless of the location at
which the grievance has arisen or the mode of delivery for the course.
Procedures:
A student having a concern of an academic nature with a faculty member
arising from participation in a credit class should follow the procedure
outlined below. Such concerns could include the belief that his/her grade(s)
is not consistent with the grade criteria designated by the course
instructor/syllabus.
Should the grievance reach the formal stage the student has the right to seek
the assistance of an unbiased third party, which includes the student’s
academic advisor or an individual from a pool of trained volunteers. The
role of this third party is to help the student prepare for and navigate the
formal process. It is not the role of this third party to represent the student
during this process.
1. Informal Stage:
a. The student must first discuss the matter with the course
instructor. This discussion should commence as soon as possible
but (1) no later than 30 calendar days after the start of the
following spring semester if the concern arose during the fall
semester or (2) no later than 30 calendar days after the start of the
following fall semester if the concern arose during the spring
semester or summer session. Faculty must document the date of
meeting with the student.
b. If the student and the instructor cannot resolve the matter in this
discussion, the student will have five business days after meeting
with the instructor to contact the appropriate department chair to
discuss the matter informally with him/her. The chair must
consult with the instructor and may include the instructor in the
mediation. The student and the instructor should provide copies
of all relevant material. The chair will make a decision within five
business days and communicate the rationale for the decision to
the instructor and the student.
c. The student will have five business days from the date of the
Chair’s decision to contact the appropriate Associate Vice
President to discuss the matter informally with him/her. If the
academic grievance requires the issuance of a grade change, at the
objection of the instructor, the student must enter the formal stage
of the grievance process.
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2.
a.
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Formal Stage:
If the matter has not been resolved informally, the student will
have five business days after discussion in 1(c) to file a formal,
written Academic Grievance Notice with the appropriate
Associate Vice President. The Academic Grievance Notice form
(see attached) will be available through academic departments and
should include a clear statement of the student’s specific
complaint, a clear statement of how the student would like to see
the matter resolved, and relevant documentation that supports the
student’s claim(s).
b. The Associate Vice President will inform the course instructor and
the department chair of the formal grievance and will have ten
business days to meet with all parties involved, make a thorough
evaluation, and notify the student, course instructor, and
department chair in writing of his/her findings, decision, and the
rationale for his/her decision.
3. Appeal:
a. If the student is not satisfied with the decision of the Associate
Vice President, he/she will have five business days to file a formal,
written appeal with the Vice President for Academic Affairs. This
written appeal should include a copy of the Academic Grievance
Notice submitted to the Associate Vice President and any
additional documentation or explanation that is appropriate.
b. The Vice President for Academic Affairs will inform the course
instructor, the department chair, and the Associate Vice President
of the formal appeal and will have ten business days to meet with
all parties involved, make a thorough evaluation, and notify the
student, course instructor, department chair, and Associate Vice
President in writing of his/her findings, decision, and the rationale
for his/her decision.
4. Final Appeal:
a. If the student is not satisfied with the decision of the Vice
President for Academic Affairs, the student will have five business
days to file a formal, written grievance with the President of the
College. This written appeal should include a copy of the
Academic Grievance Notice submitted previously and any
additional documentation or explanation that is appropriate.
Only those grievances heard and decided during previous stages of
this process can be considered by the President. The President will
issue a formal decision to all parties, in writing, within ten business
days. The President’s decision is final.
NOTE: The authority to assign grades rests with the faculty member who is
instructor of record; however, under extraordinary circumstances, if the
academic grievance requires the issuance of a grade change, at the objection
of the instructor, only the Associate Vice President, Vice President for
Academic Affairs, or the President may authorize such in the formal or appeal
stages. Students are required to utilize the informal stage to attempt to resolve
all academic grievances, including those pertaining to grades.
RULES AND REGULATIONS FOR MAINTENANCE
OF PUBLIC ORDER ON THE CAMPUS OF
ORANGE COUNTY COMMUNITY COLLEGE
1. Statement of Purpose. The following rules have been adopted by
the Board of Trustees in compliance with Section 6450 of the
Education Law and have been filed with the Commissioner of
Education and the Board of Regents on July 20, 1969, as required
by that section. Nothing herein is intended, nor shall it be
constructed, to limit or restrict freedom of speech nor peaceful
assembly, and it is not intended by any provision herein to curtail
the rights of students, faculty, or staff to be heard upon any matter
affecting them in their relations with this institution.
In the case of any apparent violation of these rules by such
persons, which in the judgment of the chief administrative officer
or his designee does not pose any immediate threat of injury to
person or property, such officer may make reasonable effort to
learn the cause of the conduct in question and to persuade those
engaged therein to desist and to resort to permissive methods for
the resolution of any issues which may be presented. In doing so,
such officers shall warn such persons of the consequences of
persistence in the prohibited conduct, including their eviction from
any premises of the institution where their continued presence and
conduct is in violation of these rules.
2. Application of Rules. These rules are not intended to repeal,
supersede, or preclude any other rules or policies relating to the
same subject matter except to the extent they are inconsistent
therewith. The rules hereby adopted shall govern the conduct of
students, faculty, and other staff, licensees, invitees, and all other
persons, whether or not their presence is authorized, and also upon
or with respect to any other premises or property under the control
of the institution used in its teaching, administrative, service, cultural,
recreational, athletic and other programs and activities.
3. Prohibited conduct. No person, either singly or in concert with others,
shall:
a. Willfully cause physical injury to any other person, nor
threaten to do so for the purpose of compelling or inducing
such other person to refrain from any act which he has a
lawful right to do or to do any act which he has a lawful right
not to do.
b. Physically restrain or detain any other person, nor remove
such person from any place where he is authorized to remain.
c. Willfully damage or destroy property of the institution or
under its jurisdiction, nor remove or use such property without
authorization.
d. Without permission, expressed or implied, enter into any
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42
private office of an administrative officer, member of the
faculty, or staff member.
e. Enter upon and remain in any building or facility for any
purpose other than its authorized use or in such manner as to
obstruct its authorized use by others.
f. Without authorization, remain in any building or facility
after it is normally closed.
g. Refuse to leave any building, facility or area after being
requested to do so by an authorized administrative officer.
h. Obstruct the free movement of persons and vehicles in any
place to which these rules apply.
i. Deliberately disrupt or prevent the peaceful and orderly
conduct of classes, lectures, meetings, and administrative
functions, or deliberately interfere with the freedom of any
person to express his views, including invited speakers.
j. Knowingly have in his possession upon any premises to which
these rules apply, any rifle, shotgun, pistol, revolver, or other
firearm or weapon without the written authorization of the
chief administrative officer whether or not a license to possess
the same has been issued to such person.
k. Willfully incite others to commit any of the acts herein
prohibited with specific intent to procure them to do so.
l. Be involved in any action or situation which recklessly or
intentionally endangers mental or physical health or involves
the forced consumption of liquor or drugs for the purpose of
initiation into or affiliation with any organization.
4. Freedom of Speech and Assembly, Picketing and Demonstration. No
student, faculty, or other staff member or authorized visitor shall
be subject to any limitation or penalty solely for the expression of
his views nor for having assembled with others for such purpose.
Peaceful picketing and other orderly demonstrations in public
areas of ground and building will not be interfered with. Those
involved in picketing and demonstrations may not, however,
engage in specific conduct in violation of the provisions of the
preceding section.
5. Penalties. A person who shall violate any of the provisions of these
rules shall:
a. If he/she is a trespasser or visitor without specific license or
invitation, be subject to ejection or arrest by local police.
b. If he/she is a licensee or invitee, have his authorization to
remain upon the campus or other property withdrawn and
shall be directed to leave the premises. In the event of his/her
failure or refusal to do so, he/she shall be subject to ejection.
c. If he/she is a student, be subject to expulsion or such lesser
disciplinary action as the facts of the case may warrant,
including suspension, probation, loss of privileges, reprimand
or warning.
d. If he/she is a faculty member on probation or on tenure, be
guilty of misconduct and be subject to dismissal or termination
of his/her employment or such lesser disciplinary action as the
facts may warrant, including suspension or censure.
e. If he/she is a staff member in the classified service of the civil
service, be guilty of misconduct, and be subject to the
penalties prescribed in the civil service law.
f. If he/she is a staff member other than one described in
paragraphs (d) and (e), be subject to dismissal, suspension or
censure.
6. Procedure. The chief administrative officer or his/her designee shall
inform any licensee or invitee who shall violate any provision of
these rules that his/her license of invitation is withdrawn and shall
direct him/her to leave the campus or other property of the
institution. In the event of his/her failure or refusal to do so, such
officer shall cause his/her ejection from the campus or property.
In the case of any other violator who is neither a student, faculty,
nor other staff member, the chief administrative officer or his
designee shall inform him/her that he/she is not authorized to
remain on the campus or other property of the institution and
direct him/her to leave such premises. In the event of his/her failure
or refusal to do so, such officer shall cause his/her ejection from
such campus or property. Nothing in this paragraph shall be
construed to authorize the presence of any such person at any time
prior to such violation nor affect his/her liability to prosecution for
trespass or loitering as prescribed in the Penal Law.
In the case of a student, charges for violation of any of these rules
shall be presented and shall be heard and a recommendation to the
chief administrative officer shall be made under the “Code of
Student Conduct” for the disposition of charges.
In the case of a faculty member, charges of misconduct in violation
of these rules shall be made by the chief administrative officer or
his/her designee and thereafter heard and determined by the Board
of Trustees of Orange County Community College within 30 days.
In the case of a staff member, charges of misconduct in violation
of these rules shall be made by the chief administrative officer or
his/her designee and thereafter heard and determined by the Board
of Trustees of Orange County Community College within 30 days.
7. Enforcement Program. The chief administrative officer shall be
responsible for the enforcement of these rules and he/she shall
designate in writing the other administrative officers who are
authorized to take action in accordance with these rules when
required or appropriate to carry them into effect.
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In any case where violation of these rules does not cease after
warning and in other cases of willful violation of these rules, the
chief administrative officer or his/her designee shall cause the
ejection of the violator from any premises which he/she occupies in
such violation and shall initiate disciplinary action as herein before
provided.
The chief administrative officer or his/her designee may apply to
the public authorities for any aid which he/she deems necessary in
causing the ejection of any violator of these rules and he/she may
request the county attorney to apply to any court of appropriate
jurisdiction for an injunction to restrain the violation or threatened
violation of these rules.
Adopted: Board of Trustees
7/15/1969
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CODE OF STUDENT CONDUCT
ARTICLE I: STATEMENT OF PURPOSE
Orange County Community College Board of Trustees,
administration, faculty, and staff have a primary concern for the
academic achievement, standards, and personal integrity of our
students. We recognize our obligation to protect college property and
we take a special interest in the mental and physical health and safety
of our community. We are committed to preserving the peace,
uplifting campus morale, and creating a civil climate on our campuses.
The College has adopted the following policies and procedures as an
expression of its expectations of student conduct.
ARTICLE II: CODE OF STUDENT CONDUCT
SECTION A: Jurisdiction of the College
College jurisdiction shall be limited to conduct which occurs on College
premises or which occurs off College premises and adversely affects members
of the College community and/or the pursuit of the College mission.
SECTION B: Conduct – Rules and Regulations
Any student or organization found to have committed or to have attempted
to commit any of the following acts of misconduct is subject to the
disciplinary sanctions outlined in Article IV.
1. Acts of dishonesty, including, but not limited to:
a. Cheating, including cybercheating
b. Fabrication
c. Facilitating academic dishonesty
d. Plagiarism, including internet plagiarism
e. Forgery
f. Bribery
g. Multiple submission (submitting the same assignment to more than
one instructor without the permission of the instructors). Please
refer to the College Academic Policy for other means of resolution
for academic dishonesty issues.
2. Violation of any provisions of the professional and/or ethical codes of
programs in the fields of Allied Health, Nursing, Kindercollege or any
other applicable programs.
3. Interference with the College approved operation of any College
recognized student organization.
4. Disorderly conduct, including but not limited to: disruption or
obstruction of teaching, research, administration, disciplinary
proceedings, other College activities, and other campus activities.
5. Conduct which alarms, threatens or in some manner disrupts the
learning process of another student and/or the ability of faculty to teach.
6. Physical abuse, verbal abuse, threats, intimidation, stalking, coercion
and/or other conduct which threatens or endangers the health, wellbeing or safety of any person.
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7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19
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Sexual misconduct (see Sexual Assault and Sexual Harassment Policies).
Harassment which serves to degrade the status of another person. Most
often, harassment focuses on a personal attribute, singling it out for
ridicule, attack or disparagement. Attributes include, but are not limited
to: race or ethnic origin, gender, physical or mental disability, age,
religion, economic class, and sexual orientation. Harassment may
include physical contact, written or verbal comments or suggestions,
obscene or offensive pictures or “jokes,” hostile or threatening gestures or
other forms of degradation. This includes acts of harassment carried out
by one or more students on behalf of and/or at the request of another
student.
Theft of and/or damage to property of the College, property of a
member of the College community, or other personal or public property.
Hazing, which is an act which endangers the mental or physical health
or safety of a student, or involves the forced consumption of liquor or
drugs, or which destroys or removes public or private property for the
purpose of initiation, admission into, affiliation with, or as a condition
for continued membership in a group or organization. Consent of the
participants is not a defense against a complaint of hazing.
Failure to comply with directions of a College employee or emergency or
service personnel acting in performance of their official duties.
Failure to identify oneself to a College employee or emergency or service
personnel acting in performance of their official duties when requested
to do so.
Unauthorized possession, duplication or use of keys, combinations, or
access cards to any College premises or unauthorized entry to or use of
College property.
Violation of published College policies, rules or regulations found in, but
not limited to, the Student Handbook, the Rights and Responsibilities
booklet, Parking and Traffic Regulations, Individual Department
Handbooks, Academic Policy, and the College Catalog.
Use, possession or distribution of illegal drugs, narcotics or other
controlled substances, and drug-related paraphernalia, except as
permitted by federal, state and/or local law.
Public intoxication or the use, possession or distribution of alcoholic
beverages except as expressly permitted by federal, state and/or local law
and College regulations (see the College Alcohol Policy).
Possession of firearms, explosives, or other weapons, or unauthorized
use of dangerous chemicals or substances on College premises.
Participation in a campus demonstration which disrupts the normal
operations of the College and infringes on the rights of other members
of the College community; leading or inciting others to disrupt
scheduled and/or normal activities within any campus building or area.
Intentional obstruction of the free flow of pedestrian or vehicular traffic
on College premises or at College sponsored or supervised functions.
20. Conduct which is disorderly, lewd, or indecent; breach of peace; or
aiding, abetting, or procuring another person to breach the peace on
College premises or at functions sponsored by, or participated in, by the
College.
21. Theft or other abuse of computer resources, including, but not limited to:
a. Commercial use of computing resources;
b. Data interception;
c. Forgery;
d. Willfully engaging in practices that place undue burdens on college
resources (ie. Spamming);
e. Engaging in or disseminating illegal, obscene, threatening,
discriminating, fraudulent, defamatory, intimidating, harassing,
embarrassing or unwelcome electronic communication;
f. Copying, modifying or destroying college network or internetbased files; and,
g. Accessing or attempting to access the college network or internet
resources for which the user is not authorized or granted explicit
permission.
22. Abuse of the judicial system, including but not limited to:
a. Failure to comply with the directive to appear before a hearing
panel or disciplinary conference administrator after having received
appropriate notification of such a directive.
b. Falsification, distortion, or misrepresentation of information
before a hearing panel or disciplinary conference administrator.
c. Disruption or interference with the orderly conduct of a judicial
proceeding.
d. Knowingly instituting a judicial proceeding without cause.
e. Influencing or attempting to influence another person to commit
an abuse of the judicial system.
f. Attempting to discourage an individual’s proper participation in,
or use of, the judicial system.
g. Attempting to influence the impartiality of a member of a hearing
panel or of a disciplinary conference administrator prior to and/or
during the course of a judicial proceeding.
h. Harassment (verbal or physical) and/or intimidation of any person
involved in a judicial proceeding.
i. Failure to comply with a sanction imposed under the Student
Rights and Responsibilities.
j. Failure to comply with an agreed upon informal resolution.
23. Engaging in gambling activities defined as illegal by federal, state
or local law and/or by College regulations.
24. Behavior prohibited by federal, state and/or local laws.
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ARTICLE III: JUDICIAL PROCEDURES
SECTION A: Complaints and Hearings
1. Any member of the College community may file a complaint against
a student for allegedly violating the Code of Conduct. The person
who files the complaint shall be the Complainant. The student alleged
to have violated the Code of Conduct shall be the Respondent.
2. All complaints shall be prepared in writing and directed to the Vice
President for Student Services. If the incident occurs on the
Newburgh campus, the Vice President for the Newburgh Campus
will be notified and receive copies of all documents pertaining to
alleged violations of the Code of Conduct occurring on the
Newburgh campus and may initiate such action with the Vice
President for Student Services. A complaint shall contain;
a. The identity of the Complainant, the Respondent;
b. The specific element(s) of the Code of Conduct alleged to
have been violated;
c. The date, time and place of the alleged violation(s); and,
d. The names of any witnesses.
3. Complaints should be submitted as soon as possible, but in no
event later than 30 days, after the violation occurs. A complaint
may be filed after 30 days only when the Vice President for Student
Services finds special circumstances exist that warrant a late filing.
Incident/security reports may be considered complaints and filed
with the Vice President for Student Services, in which case the
College may be considered the Complainant.
4. The Vice President for Student Services shall determine if the
alleged conduct may constitute a violation of the Code of
Conduct. If so, the case shall proceed for adjudication.
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SECTION B: Informal Resolution
1. Filing a complaint shall not always require a formal adjudication
process. In the event that the Vice President for Student Services elects
to seek an informal resolution, he/she will review all relevant
information, interview pertinent witnesses, and bring together the
Complainant and Respondent, if desirable.
2. Resolution shall be achieved when the Vice President for Student
Services, Complainant and Respondent are satisfied that the
behavior at issue has been addressed and a mutually acceptable
outcome has been achieved. The resolution shall be reduced to
writing by the Vice President for Student Services or designee and
mailed to the parties.
3. Respondent’s failure to respond to a request by the Vice President
for Student Services or designee’s request to participate in an
informal resolution may result in a letter to the Respondent
warning the Respondent that failure to respond may result in
referral of the complaint to the Board of Inquiry for a hearing.
4. At the informal stage, resolution of an incident occurring on the
Newburgh campus will be achieved when the Vice President for
Student Services, the complaintant, the respondent, and the Vice
President for the Newburgh Campus are satisfied that the behavior
at issue has been addressed, and when an outcome acceptable to
both the Vice President for Student Services and the Vice President
for the Newburgh Campus has been achieved.
5. If the Vice President for Student Services is unable to resolve the
complaint to the mutual satisfaction of the Complainant and the
Respondent, the Vice President for Student Services shall advise the
Complainant of his/her right to proceed formally.
SECTION C: Formal Adjudication
1. If the complaint is to be adjudicated using formal procedures, the
Vice President for Student Services shall convene the Board of
Inquiry to act as the hearing panel.
2. All complaints to be adjudicated by the Board of Inquiry shall be
presented to the Respondent in written form.
3. No student may be found responsible for the alleged violation of the
Code of Conduct solely because the student failed to appear before
a hearing panel, however, the hearing will proceed as scheduled if
the Respondent fails to attend. In all cases, the evidence in support
of the complaint shall be presented and considered.
4. As the Board of Inquiry does not meet during the summer months,
all alleged violations of the Code of Conduct during that time
period shall be resolved by the Vice President for Student Services
through informal resolution. If informal resolution fails, the case
will be referred to an alternate Board of Inquiry composed of
faculty, staff and students as available.
5. During the disciplinary process, the victim's rights are:
• To have a person or persons of the victim's choice accompany
the victim throughout the disciplinary hearing
• To remain present during the entire proceeding
• As established in state criminal codes, to be assured that his/her
irrelevant past sexual history will not be discussed during the hearing
• To make a "victim impact statement" and to suggest an
appropriate penalty if the accused is found in violation of the code
• To be informed immediately of the outcome of the hearing
• During the disciplinary process, the rights of the "accused"
are as described under the Due Process Procedure of the
College Judicial System
SECTION D: Hearing Procedures
The following procedures apply when a complaint has been directed
by the Vice President for Student Services to the Board of Inquiry,
which will serve as the hearing panel.
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50
1. Composition of the Board of Inquiry-The Board of Inquiry is
composed of seven members; four students appointed by the
Student Senate, and three faculty members appointed by the College
Governance System. One of these faculty members shall be
designated as the Chair of the Board of Inquiry. The College
Governance System shall appoint alternate faculty members and the
Student Senate shall appoint alternate student members.
2. Advisors-The Complainant and Respondent may only be advised
by one current faculty or staff member of Orange County
Community College. Family members and other individuals may
not serve as advisors and may not be present during the hearing.
The Complainant and Respondent may not appear by or be
represented by an attorney and no attorneys may be present at any
time during a hearing.
3. Scheduling the Hearing-Absent exigent circumstances, or unless
the student and the College otherwise agree in writing, a hearing
shall be scheduled to take place not more than fifteen (15) business
days after the Respondent has been notified of the complaint.
4. Attendance-The hearing shall be closed and attendance shall be
limited to members of the Board of Inquiry, the Judicial Advisor,
the Complainant, the Respondent, their respective advisors, and
any witnesses deemed necessary by the parties.
5. Role of Panel Chair-The chair of the hearing panel shall preside
over the hearing. All procedural questions shall be subject to the final
direction and discretion of the chair. The chair of the hearing panel
shall introduce members of the hearing panel and ask all hearing
participants to identify themselves. All testimony and questioning
shall be at the direction and the discretion of the chair. The chair may
limit or exclude testimony or questioning of any hearing participant
to the extent that such testimony or questioning is repetitive of
matters previously presented or is not relevant to the incident in
question. The chair may recess the hearing at any time.
6. Role of Judicial Advisor-The Judicial Advisor shall be available to
the hearing panel for consultation regarding procedural elements
any time during the hearing. The Judicial Advisor may request that
the chair recess the hearing at any time.
7. Hearing Procedures-All hearings shall contain the following elements:
a. The chair shall make opening remarks.
b. The Complainant shall have the opportunity to present a
statement about the incident in question. The Respondent
shall then have the opportunity to present a statement about
the incident in question.
c. After the statements by the Complainant and the
Respondent, members of the hearing panel shall have the
opportunity to question both the Complainant and the
Respondent. The Complainant and the Respondent shall
have the opportunity to question each other. Only questions
relevant to the alleged incident, and not repetitive to the
hearing panel’s questioning, shall be allowed.
d. The Complainant shall be offered the opportunity to present
relevant evidence and witnesses one at a time. Members of the
hearing panel shall have the opportunity to ask questions at
the conclusion of each witness’s testimony. The Complainant
and the Respondent shall have the opportunity to question
the witness at the conclusion of each witness’s testimony. The
chair shall permit witnesses to be present in the hearing room
only during their testimony.
e. The Respondent shall be offered the opportunity to present
relevant evidence and witnesses one at a time. Members of the
hearing panel shall have the opportunity to ask questions at
the conclusion of each witness’s testimony. The Complainant
and the Respondent shall have the opportunity to question at
the conclusion of each witness’s testimony. The chair shall
permit witnesses to be present in the hearing room only
during their testimony.
f. Members of the hearing panel shall have the opportunity to
ask final questions. Prior to deliberations, the Complainant
and the Respondent shall be asked if they have any other
testimony they wish to present.
g. After the presentation of all testimony, witnesses and
evidence, and subsequent questioning, the chair shall call the
board to deliberate. The Complainant, the Respondent, and
their advisors shall be excused by the Judicial Advisor. The
witnesses shall remain available at the hearing site until
dismissed by the board.
8. A record of the proceedings shall be kept, including the
evidence presented, documents and other exhibits, witnesses
who testified, and the final findings and recommendations of
the Board of Inquiry and the members’ votes.
SECTION E: Deliberations
1. Normally, deliberations shall be carried out and completed as soon
as practical following the hearing. Deliberations shall take place in
private, with only the members of the hearing panel present. The
Judicial Advisor shall be available to the hearing panel during the
deliberations for consultation regarding the hearing procedure.
During the sanctioning phase of the deliberations, the Judicial
Advisor shall provide information regarding any previous judicial
action involving the Respondent.
SECTION F: Findings of Fact and Recommendations
1. Upon hearing all testimony, witnesses and evidence and after
deliberations, the hearing panel shall either dismiss the complaint
or find that the Respondent violated the Code of Conduct.
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2. Findings that the Respondent violated the Code of Conduct shall
be made on the basis of whether it is more likely than not that the
Respondent violated the Code of Conduct.
3. A Respondent shall be presumed not responsible for a violation of
the Code of Conduct until it has been demonstrated through
credible testimony and evidence that it is more likely than not that
the student committed the violation.
4. If the Board of Inquiry determines that the Respondent violated
the Code of Conduct, it shall recommend to the Vice President for
Student Services a sanction for the violation.
5. Prior to making a recommendation of sanction, the Judicial
Advisor shall advise the Board of Inquiry of any previous judicial
action taken against the Respondent. The hearing panel may
recommend any level or combination of sanctions.
6. The findings of fact and recommendations shall reflect the
majority opinion of the Board of Inquiry.
SECTION G: Communication and Implementation of
Findings of Fact and Recommendations
1. The written findings of fact and recommendations shall be forwarded to
the Vice President for Student Services for action within two business
days after the end of the hearing under normal circumstances.
2. The Vice President for Student Services may accept, reject, or
modify the Board’s recommendation which shall be implemented
unless an appeal is filed.
3. The Vice President for Student Services shall communicate his/her
decision in writing to the Respondent, the Board of Inquiry, the
Judicial Advisor, the Complainant (as appropriate with concern to
the Respondent’s privacy rights) and any other appropriate College
authorities. Under normal circumstances, the Vice President for
Student Services shall communicate his/her decision within five
days after receipt of the Board of Inquiry’s recommendation.
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SECTION H: Appeal Procedures
1. The Respondent may file a written appeal to the hearing panel’s
decision to the President of the College not more than five business days
after receiving notification of the decision. Filing shall mean “received
in the Office of the President.”
2. In the written appeal, it shall be the responsibility of the appellant to
provide evidence of one or more of the following grounds for appeal:
a. The original hearing was not conducted in conformity with
prescribed procedures;
b. Insufficiency of the evidence to reasonably support the decision;
c. The sanction imposed was unduly harsh for the violation
committed;
d. Availability of new evidence that was not available at the time
of the hearing sufficient to alter the decision.
3. If an appeal is granted by the President, he/she shall have access to
the hearing record, including all documentary evidence, the written
findings, and any other pertinent written information. After receiving
the materials, he/she shall proceed in one of the following manners:
a. The President alter the recommended sanction by making it
more severe, less severe or otherwise different; or
b. The manner may be remanded to the hearing panel for reopening of the hearing to allow reconsideration of the
original determination and/or recommended sanction(s).
4. If an appeal is denied by the President, the decision of the hearing
panel shall stand and the recommended sanction(s) shall be imposed.
5. The President shall provide written notification of the appeal
decision to the hearing panel, Complainant (when necessary and
appropriate), Respondent, the Judicial Advisor, and any other
appropriate College authorities.
6. Recommended sanctions shall not be imposed during the
pendancy of an appeal unless the nature of the conduct under
review or the circumstances involved dictate otherwise.
SECTION I: Interim/Involuntary Medical Withdrawal
1. In most cases, a student’s status is not altered pending a hearing or
an appeal, unless preliminary information reasonably demonstrates
that the student’s continued presence on campus would:
a. pose a threat to the health, safety, or well-being of the student
others within the College community, and/or
b. threaten to cause a disruption to or interruption of College
operations.
2. In the event the student’s continued presence poses such threat(s),
the Vice President for Student Services or his/her designee may
place the student on Interim/Involuntary Medical Withdrawal and
deny the student access to the campus including all classes and cocurricular activities, on an interim basis.
a. Except in an emergency, the Vice President for Student
Services or his/her designee, will communicate with the student
prior to instituting Interim/Involuntary Medical Withdrawal stating
in writing the terms of the Interim/Involuntary Medical Withdrawal.
b. The Vice President for Student Services or his/her designee will
review the facts underlying the Interim/Involuntary Medical
Withdrawal within five (5) business days of its commencement for the
purpose of determining whether to continue the Interim/Involuntary
Medical Withdrawal. At a minimum, the review will include:
i. an opportunity for the student to meet and confer with the
Vice President for Student Services or his/her designee.
ii. notice as to the reason(s) for the Interim/Involuntary
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Medical Withdrawal if not already communicated to the student
iii. the opportunity for the student to present his/her version of
the events leading up to the imposition of the Interim/Involuntary
Medical Withdrawal. The Vice President for Student Services or
his/her designee will decide whether to continue the
Interim/Involuntary Medical Withdrawal within one (1) business day
of the review and will communicate that decision to the student in an
appropriate manner.
ARTICLE IV: SANCTIONS
SECTION A: Interim Suspension of Privileges
1. Faculty members retain the right to remove from the classroom
(for the duration of that class period) any student demonstrating
disruptive behavior. It is the responsibility of the faculty member
to report the incident to the Vice President for Student Services
and to indicate if they do not want the student to return to class
(interim suspension) and the rationale for that request. This
request will be acted upon by the Vice President for Student
Services or designee prior to the next class session.
2. The Vice President for Student Services may issue an interim
suspension of privileges for the following reasons:
a. To insure the safety and well-being of members of the College
community or to preserve College property;
b. To insure a student’s own safety or well being; or
c. If a student poses a threat of disruption or interference with
the normal operations of the College.
3. During the interim suspension, a student may be denied access to
College activities, facilities and/or classes or other privileges for
which the student might otherwise be eligible, as the Vice
President for Student Services may determine to be appropriate.
4. The decision to alter or suspend privileges for an interim period
shall be communicated by the Vice President for Student Services
in writing to the Respondent and shall be effective immediately.
Notification shall either be hand-delivered or sent by certified
mail. Failure or refusal to take receipt of notification shall not
negate or postpone said action. The appropriate College officials
shall be notified of the interim suspension including those directly
involved in the pending complaint.
5. The interim suspension or altered privileges shall remain in effect
until a final decision has been made regarding pending complaints
or until the Vice President for Student Services determines that
the reason for imposing the interim suspension of privileges no
longer exists. Absent exigent circumstances, or unless otherwise
agreed to by both parties, an expedited hearing shall take place
within 10 business days of notification of the interim suspension.
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SECTION B: Other Sanctions
1. The following sanctions may be imposed individually or in
combination for any violation(s) of the Code of Conduct:
a. Warning – A written notice to the student, identifying the
nature of the Code of Conduct violation(s). The warning
shall be placed in the student’s official record.
b. Loss of privileges – Revocation of specified privileges for a
specified time period (e.g. use of College facilities, cocurricular activities, work study).
c. Restitution – Compensation for loss, damage or injury.
Restitution may be monetary, an appropriate form of service, or
the replacement of specific materials, as dictated by the situation.
d. Educational Project – Completion of a project specifically
designed to help the student understand why the Code of
Conduct violation was inappropriate.
e. Probation – A written reprimand for violation of a specified
item in the Code of Conduct. Probation is for a designated
period of time and includes the probability of more severe
disciplinary sanctions if the student is found responsible for
violating the Code of Conduct during the probationary period.
f. Suspension – Separation from the College for a specified
period of time, after which the student is eligible to return or
the organization may resume its activities.
g. Expulsion – Permanent separation from the College.
h. Other sanctions as deemed appropriate by the Associate Vice
President for Student Services.
2. The proper College authorities shall be notified of any sanction imposed.
3. Disciplinary sanctions shall be recorded in the student’s
confidential file maintained in the Office of Student Services.
4. The following sanctions may be imposed upon student clubs or
organizations:
a. Those sanctions listed above in section B 1, a-f.
b. Deactivation – Loss of recognition for a specified period of time.
ARTICLE V: WITHDRAWAL AND READMISSION
The Registrar shall be advised of any student who voluntarily withdraws
from the College while a complaint is pending. The student must present
adequate evidence of permission to re-enroll. Permission for reenrollment may be granted only after the complaint has been resolved,
unless circumstances dictate otherwise. If the complaint cannot be
resolved because the complainant, witnesses or evidence are not available,
such permission may be denied by the Vice President for Student Services.
ARTICLE VI: INTERPRETATION AND REVISION
1. Any question of interpretation regarding the Student Rights and
Responsibilities shall be referred to the Vice President for Student
Services or designee for final determination.
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2. The Student Rights and Responsibilities shall be reviewed every three (3)
years by the Board of Inquiry, the Vice President for Student Services
and the College Attorney. The Ad Hoc Committee on the Code of
Student Conduct may also be re-formed at this time to give input.
SEXUAL ASSAULT PREVENTION
What To Do If You Are Sexually Assaulted on Campus
Get to a safe place as soon as you can
Try to preserve all physical evidence; do not bathe, douche, or change
your clothes
• Contact SUNY Orange Department of Safety and Security in
Middletown by dialing 77 from a campus phone or calling 341-4710,
and in Newburgh by dialing 9533 from a campus phone or calling
341-9533. You may also use one of the Blue Light emergency phones,
or any of the red or yellow phones located throughout the campus.
• Security will contact Wellness Center and local law enforcement as appropriate
• The Orange County Rape Hotline is available 24 hours a day at 1800-832-1200. The Rape Crisis Center will provide a specially trained
advocate who will meet you at the hospital, and remain with you
throughout the examination and reporting procedures. In addition,
this program which is a service of the Mental Health Association in
Orange County, can provide ongoing counseling and sexual assault
survivor support groups.
Remember, assaults—sexual or otherwise—are crimes; they are not the
victim's fault. Victims have the right to pursue adjudication of crimes
that occur on our campus through criminal courts and/or through the
college's internal disciplinary process (under the Student Code of
Conduct). SUNY Orange Safety and Security Department Officers are
trained to assist victims throughout this process.
•
•
Disciplinary Action
Where there is probable cause to believe the College's regulations
prohibiting sexual misconduct have been violated, the College will pursue
strong disciplinary action through its own channels. This discipline
includes the possibility of suspension or dismissal from the College.
An individual charged with sexual misconduct will be subject to the
College disciplinary procedures, whether or not prosecution under New
York State Criminal Statutes is pending. The College will make every
effort to be responsive and sensitive to the victims of these serious crimes.
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Information and Support
If you are the survivor of a sexual assault or sexual misconduct, you may
seek advice and support services from any members of the Sexual
Assault Response Team (SART), which includes the Director of Safety
and Security, the Wellness Center Coordinator and a member of the
Academic Advising Center staff. Members of the team will assist sexual
assault victims and can provide referral to county sexual assault
resources and support. Survivors of sexual assault and violence are
encouraged to use these services, regardless of whether the incident
happened on or off campus.
Educational Programs
In cooperation with the Rape Crisis Services provided by the Mental
Health Association in Orange County, educational programs to promote
awareness of rape, acquaintance rape, and sex offenses are presented to the
campus community. The Sexual Assault Response Team connects with
county resources to provide in-service training for various professional
audiences including Safety and Security, Academic Advising Center, and
Wellness Center personnel who come in contact with sexual assault
survivors. Sexual assault prevention and other safety tip brochures, which
include the annual Safety Committee report and campus crime statistics
for the past three years, are distributed each semester by the Safety and
Security Department. The College offers additional information, support
and related programs throughout the year.
BIAS CRIME PREVENTION
Hate Crimes and the Law
It is an Orange County Community College Safety and Security mandate
to protect all members of the college community by preventing and
prosecuting bias or hate crimes that occur within the campus' jurisdiction.
Hate crimes, also called bias crimes or bias-related crimes, are criminal
activities motivated by the perpetrator's bias or attitude against an
individual victim or group based on perceived or actual personal
characteristics, such as their race, religion, ethnicity, gender, sexual
orientation, or disability. Hate/bias crimes have received renewed
attention in recent years, particularly since the passage of the federal
Hate/Bias Crime Reporting Act of 1990 and the New York State Hate
Crimes Act of 2000 (Penal Law Article 485). Copies of the New York law
are available from Director of Safety and Security, 341-4932.
Penalties for bias-related crimes are very serious and range from fines to
imprisonment for lengthy periods, depending on the nature of the
underlying criminal offense, the use of violence or previous convictions
of the offender. Perpetrators who are students will also be subject to
campus disciplinary procedures where sanctions including dismissal are
possible.
In addition to preventing and prosecuting hate/bias crimes, the SUNY
Orange Department of Safety and Security also assists in addressing
bias-related activities that do not rise to the level of a crime. These
activities, referred to as bias incidents and defined by the College as acts
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of bigotry, harassment, or intimidation directed at a member or group
within the SUNY Orange community based on national origin,
ethnicity, race, age, religion, gender, sexual orientation, disability, veteran
status, color, creed, or marital status, may be addressed through the State
University's Discrimination Complaint Procedure or the campus
conduct code. Bias incidents can be reported to Department of Safety
and Security as well as to Human Resources Department.
If you are a victim of, or witness to, a hate/bias crime on the Middletown
campus, report it to the Department of Safety and Security by calling
341-4710, or in an emergency, by using a Blue Light or other campus
emergency telephone, dialing the emergency reporting number 77, or
stopping by the Safety and Security Office located on the first floor of
Orange Hall. The Department of Safety and Security will investigate and
follow the appropriate adjudication procedures. In Newburgh, call 3419533 or 341-9556 or 9533 or 9556 from a campus phone. Victims of bias
crime or bias incidents can avail themselves of counseling and support
services from the campus as follows: after notifying the Department of
Safety and Security, they will be escorted to the Wellness Center.
For general information on SUNY Orange safety and security
procedures, call 341-4710 in Middletown or 341-9533/9556 at the
Newburgh campus. More information about bias-related incidents
and bias crimes, including up-to-date statistics on bias crimes is
available from the Director of Safety and Security, 341-4932 or 3414934. All inquiries will be handled in a strictly confidential manner.
Sexual Harassment
Orange County Community College is committed to all provisions of
Title VII of the Civil Rights Act of 1964, Title IX of the Education
Amendments of 1972, and other human rights and equal opportunity
laws. These laws include prohibition of discrimination in employment
and educational programs and services on the basis of sex.
Recent guidelines for Title VII of the Civil Rights Act focus upon
sexual harassment as an unlawful practice. Recent interpretations of
Title IX of the Education Amendments similarly delineate sexual
harassment as discriminatory and unlawful.
Sexual harassment takes many forms, from constant joking to physical
assault. It may involve threats that you will fail in class or that you will lose
your job. It may make your study, work, or living environment uncomfortable
through continued sexual comments, suggestions or pressures. It may include:
• derogatory or dehumanizing gender reference;
• subtle or overt pressure for sexual activity;
• physical contacts.
Sexual harassment is defined by EEOC as unwelcome sexual
advances, requests for sexual favors, and other verbal or physical
conduct of a sexual nature if:
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• submission to, or toleration of, such conduct on or off campus is
made (either explicitly or implicitly) a term or condition of instruction,
employment, or participation in other College activities;
• submission to, or rejection of, such conduct by an individual is used
as a basis for evaluation in making employment or academic
decisions affecting the individual;
• such conduct has the purpose or effect of unreasonable interfering
with an individual’s academic or work performance or creating an
intimidating, hostile, or offensive College environment.
Orange County Community College is committed to maintaining a
workplace and a learning environment free of sexual harassment and
intimidation. Sexual harassment is unacceptable behavior, unlawful
and not tolerated. Any member of the College community found
guilty of sexual harassment will be subject to appropriate disciplinary
action. Any questions or allegations should be directed to Paul
Broadie, phone 341-4020.
Title IX Coordinators
Wendy Holmes, Title IX Coordinator
Associate Vice President for Human Resources/Affirmative Action Officer
Orange Hall
(845) 341-4662
wendy.holmes@sunyorange.edu
Responsibilities include monitoring and oversight of overall
implementation of Title IX compliance at the College, including
coordinating of training, education, communications, and
administration of compliant procedures for faculty, staff, students and
other members of the College community.
For Students:
Paul Broadie, Title IX Deputy Coordinator for Students
Vice President for Student Services
Shepard Student Center
(845) 341-4010
paul.broadie@sunyorange.edu
Responsibilities Title IX compliance students including training,
education, communications, and administration of the grievance
procedures against SUNY Orange students.
For Faculty, Staff and Visitors:
Wendy Holmes, Title IX Coordinator
Associate Vice President for Human Resources/Affirmative Action Officer
Orange Hall
(845) 341-4662
wendy.holmes@sunyorange.edu
The Affirmative Action Office is responsible for Title IX compliance
for matters involving faculty and staff, including training, education,
communication, and administration of compliant procedures for
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complaints against faculty, staff, and visitors, including those
complaints filed by students.
For Athletics:
If you have a complaint against a SUNY Orange student, coach or
administrator for sexual harassment, sex discrimination, or sexual
assault, you may contact one of the offices listed above, or you may
contact the Athletic Director or Assistant Athletic Director, who will
facilitate the handling of the complaint with the appropriate office.
Gender Equality in Athletics
If you have a complaint about gender equality in athletics programs at
SUNY Orange, you should contact the Athletic Director or Assistant
Athletic Director, who is responsible for Title IX compliance in
matters related to gender equality in athletics programs.
Wayne Smith, Title IX Deputy Coordinator for Athletics
Athletic Director
Physical Education Building
(845) 341-4261
wayne.smith@sunyorange.edu
Stacey Morris
Assistant Athletic Director
Physical Education Building
(845) 341-4215
stacey.morris@sunyorange.edu
Anti-Hazing Law
Reckless or intentional acts that endanger mental or physical health or
involve the forced consumption of liquor or drugs for the purpose of
initiation into or affiliation with any organization are strictly
forbidden. Violation of the anti-hazing law will result in the expulsion,
suspension, or other disciplinary proceeding or, if the violation is an
organization, rescission of permission of the organization to operate
on campus. A violator or organization may be subject to any
applicable provision of the Penal Law in addition to any College
disciplinary proceedings.
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Equal Opportunity/Affirmative Action
Equal Employment Opportunity is the law. It is mandated by Federal, State,
and local legislation, by Executive Orders, and by definitive court decisions.
EEO is a system of employment practices under which individuals
are not excluded from any participation, advancement, or benefits
because of their race, color, religion, sex, marital status, national
origin, disability, Vietnam era veteran status, or sexual orientation.
Affirmative Action refers to steps taken to ensure that there is no
discrimination with regard to employees and applicants for
employment. It is designed to correct the effects of past
discrimination, to eliminate present discrimination, and to prevent
future discrimination.
Affirmative Action differs from Equal Opportunity in that it is not
merely
prohibitive
(non-discriminatory),
but
positive
(antidiscriminatory). Affirmative Action works on the principle that
discrimination can be eliminated only when employers take positive
steps to identify and change policies, practices, and any other
institutional barriers that cause or perpetuate inequality. Affirmative
Action, in other words, is the effort whereby the promise of Equal
Employment Opportunity may be fulfilled.
Orange County Community College is committed to the principles of
non-discrimination and equality of opportunity for all qualified
applicants, students and employees. Any questions or allegations should be
directed to the College’s Human Resources Office, phone (845) 341-4660.
GRIEVANCE PROCEDURE FOR THE REVIEW OF
ALLEGATIONS OF ILLEGAL DISCRIMINATION OR
SEXUAL HARASSMENT
In its continuing effort to seek equity in education and employment and in
support of federal and state anti-discrimination legislation, Orange County
Community College provides an internal grievance procedure for the
prompt and equitable investigation and resolution of allegations of sexual
harassment or illegal discrimination on the basis of race, color, national
origin, religion, age, sex, disability, marital status, or sexual orientation.
This internal grievance procedure is one of several options open to any SUNY
Orange student or employee who believes that they have been the victim of
illegal discrimination or sexual harassment. If the grievant is an employee of
SUNY Orange, he/she may choose instead to use any relevant employee
grievance procedures established through negotiated contracts. Also, the
grievant—either student or employee—may instead choose to file a grievance
with an outside enforcement agency, such as the New York State Division of
Human Rights, the Equal Employment Opportunity Commission, the Office
of Civil Rights of the Department of Education, and the Office of Federal
Contract Compliance of the Department of Labor. The choice of which of
these grievance procedures to use is solely that of the grievant.
The Orange County Community College Grievance Procedure for the
Review of Allegations of Illegal Discrimination or Sexual Harassment
provides a mechanism through which the College may identify and
eliminate incidents of illegal discrimination or sexual harassment. The
College recognizes and accepts its responsibility in this regard and believes
that the establishment of this internal grievance process will benefit
students, faculty, staff, and administration alike, permitting investigation
and resolution of problems without resort to the frequently expensive, timeconsuming procedures of state and federal enforcement agencies or courts.
The initial step in the grievance procedure will be an informal process. The
Affirmative Action Officer has been designated to meet the grievant for an
informal hearing of an alleged violation.
At this informal level, every effort will be made by the Affirmative Action
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Hearing Officer to determine the validity of the complaint presented. If
the matter is not resolved to the satisfaction of the grievant within ten (10)
working days of its presentation, the Affirmative Action Hearing Officer
will assist the grievant in the preparation of a written statement which will
set forth the basis of the alleged violation with reasonable particularity and
the remedy sought by the grievant.
Requirements for Filing Grievances
1. A grievance must be submitted in writing on the form provided by the
Affirmative Action Hearing Officer.
2. Employees must file a grievance within thirty (30) working days
following the alleged discriminatory act or the date on which the
grievant first knew or reasonably should have know of such act if that
date is later. Students must file a grievance within thirty (30) working
days following the alleged discriminatory act or thirty (30) working
days after a final grade is received, if that date is later.
3. Grievances must be filed with the campus Affirmative Action
Hearing Officer.
Procedures for Processing Grievances
1. The Affirmative Action Hearing Officer shall receive any complaint of
alleged illegal discrimination or sexual harassment, shall assist the
grievant in defining the charge, and shall provide the grievant with
information about the various internal and external mechanisms
through which the complaint may be filed, including applicable time
limits for filing with each agency.
2. If the grievant chooses to use the Orange County Community College
Grievance Procedure for the Review of Allegations of Illegal
Discrimination or Sexual Harassment, the Affirmative Action Hearing
Officer shall assist the grievant in preparing a written statement,
signing and dating a copy of the completed statement for the grievant.
3. The Affirmative Action Hearing Officer shall seek to resolve the
grievance informally and shall have the right to all relevant information
and to interview witnesses, including the right to bring together grievant
and respondent, if desirable. If a resolution satisfactory to both grievant
and respondent is reached within ten (10) working days through the
efforts of the Affirmative Action Hearing Officer, the Officer shall close
the case, sending a written notice to that effect to the grievant and
respondent. The written notice, a copy of which shall be attached to the
original grievance in the Officer’s file, shall indicate the agreement
reached by grievant and respondent and shall be signed and dated by the
grievant, the respondent, and the Affirmative Action Hearing Officer.
4. If the Affirmative Action Hearing Officer is unable to resolve the
grievance to the mutual satisfaction of the grievant and respondent
within ten (10) working days, the Officer shall so notify the grievant,
advising grievant of his/her right to proceed to the next step internally
or to file with appropriate enforcement agencies immediately.
5. If at any time the grievant chooses to use the employee grievance
procedures established through negotiated contracts or to file a normal
complaint with a state or federal agency or to start a court action, any
internal investigation under way on the same complaint will be
terminated without conclusion with the following exception: if internal
investigation is prolonged to the point that the statute of limitation for
filing with outside agencies may be exceeded (180 days for EEOC or
OCR complaints; 365 days for Division of Human Rights complaints),
a charge may be filed with the appropriate state or federal agency
without interruption of the internal procedure.
6. If the grievant chooses to proceed through the internal grievance
procedure, the grievant shall notify the Affirmative Action Hearing
Officer in writing within seven (7) working days from the time of
notification by the Affirmative Action Hearing Officer that the issue
cannot be resolved informally.
7. Within five (5) working days of receipt, the Affirmative Action
Hearing Officer shall notify the grievant and the President that a review
of the matter shall take place by an ad hoc tripartite committee. The ad
hoc tripartite committee is chosen from a panel of campus faculty,
administrators, employees and students established each year by the
President and the Affirmative Action Hearing Officer. The members of
the ad hoc tripartite committee will be chosen as follows: One by the
grievant; one by the respondent; and a third, who shall chair the
committee, chosen by the two designees. Should either the grievant or
respondent choose not to make a selection, the President will.
8. Selection of the ad hoc tripartite committee must be completed and the
Affirmative Action Hearing Officer notified of the members chosen
within seven (7) working days of the receipt of notification by the
grievant and the President that a review of the matter shall take place
by a tripartite committee.
9. The tripartite committee shall review the matter, as appropriate, and
shall have the right to all relevant information and to interview
witnesses, including the right to bring together grievant and
respondent, if desirable. Both the grievant and respondent shall be
given the opportunity to submit written statements that will become a
part of the material compiled by the Committee. These written
statements must be submitted to the Committee within ten (10)
working days of the Committee’s formation.
10. Within fifteen (15) working days from the formation of the tripartite
committee, the Committee Chairperson shall submit an opinion to the
campus President as to whether or not sexual harassment or illegal
discrimination has occurred.
11. The President shall communicate the opinion of the tripartite
committee in writing to the grievant, to the respondent, and to the
campus Affirmative Action Hearing Officer within five (5) working
days together with a statement indicating his/her acceptance or
rejection of the Committee’s opinion. The President will indicate
his/her decision either to dismiss the charge for lack of evidence that
sexual harassment or illegal discrimination has occurred or to discuss
appropriate redress with the grievant if sexual harassment or illegal
discrimination has been found.
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Off-Campus Resolution of Grievances
If the grievant is dissatisfied with the President’s response, the grievant
may file a formal complaint with the appropriate State or Federal agency.
The campus Affirmative Action Hearing Officer will provide information
on State or Federal guidelines and laws and names and addresses of
enforcement agencies.
Students Unable to Attend Classes on Certain Days Because of
Religious Beliefs
1. No person shall be expelled from or be refused admission as a student to
an institution of higher education for the reason that he/she is unable,
because of his/her religious beliefs, to attend classes or participate in any
examination, study or work requirements on a particular day or days.
2. Any student in an institution of higher education who is unable, because
of his/her religious beliefs, to attend classes on a particular day or days
shall, because of such absence on the particular day or days, be excused
from any examination or any study or work requirements.
3. It shall be the responsibility of the faculty and of the administrative officials
of each institution of higher education to make available to each student
who is absent from school because of his/her religious beliefs an equivalent
opportunity to make up any examinations, study or work requirements
which he/she may have missed because of such absence on a particular day
or days. No fees of any kind shall be charged by the institution for making
available to the said student such equivalent opportunity.
4. If classes, examinations, study or work requirements are held on Friday,
after four o’clock post meridian or on Saturday, similar or makeup
classes, examinations, study or work requirements shall be made available
on other days, where it is possible and practicable to do so. No special fees
shall be charged to the student for these classes, examinations, study or
work requirements held on other days.
5. In effectuating the provisions of this section, it shall be the duty of the
faculty and of the administrative officials of each institution of higher
education to exercise the fullest measure of good faith. No adverse or
prejudicial effects shall result to any student availing himself/herself of the
provisions of this section.
6. Any student who is aggrieved by the alleged failure of any faculty or
administrative officials to comply in good faith with the provisions of this
section, shall be entitled to maintain an action or proceeding in the
supreme court of the county in which such institution of higher education
is located for the enforcement of his/her rights under this section.
(a) A copy of this section shall be published by each institution of
higher education in the catalog of such institution containing the
listing of available courses.
7. As used in this section, the term “institution of higher education” shall
mean schools under the control of the board of trustees of the State
University of New York or the board of higher education of the City
of New York or any community college.
ALCOHOL AND OTHER DRUGS POLICY
In compliance with “THE DRUG-FREE SCHOOLS AND
COMMUNITIES AMENDMENTS OF 1989” as mandated by
section 22 of Public Law 101-226, and the DRUG-FREE
WORKPLACE ACT of 1988, Orange County Community College
will make the following information available to all its students and
employees annually:
I. STANDARDS OF CONDUCT
Employees: As a employee of Orange County Community College, a Unit
of the State University of New York, one should be aware of the
following policy which must be adhered to as a condition of employment:
1. The unlawful use, possession, manufacture, dispensation, or
distribution of controlled substances at all SUNY Orange work
locations is prohibited.
2. Advance written approval and authorization is required from the President
of the College for the consumption of alcohol at faculty functions.
3. Employees who unlawfully manufacture, distribute, possess, or use a
controlled substance will be subject to disciplinary procedures
consistent with applicable and collective sanctions outlined in section
II, Disciplinary Sanctions.
4. Employees must notify the Personnel Office of any criminal drug
statute conviction for a violation occurring in the workplace, or at a
work site, no later than five (5) working days after such a conviction.
Students: In accordance with the Orange County Community College
Student Code of Conduct:
1. The unlawful purchase, manufacture, possession, use, distribution, or
consumption of alcohol and other drugs on all Orange County
Community College campus sites or college-sponsored events is prohibited.
2. No alcoholic beverages may be bought, manufactured, possessed,
used, distributed, or consumed on campus or elsewhere as part of
college activities unless written approval is received in advance by the
President of the College.
3. As of December 1, 1985, the legal minimum age to purchase
alcoholic beverages in New York State was changed to 21. Under the
law, no person can sell, deliver, or give away any alcoholic beverage to
any person under the age of 21.
4. The forced consumption of liquor or drugs for the purpose of
initiation, admission into, affiliation with, or as a condition for
continued membership in a group or organization.
Visitors of all Orange County Community College campus sites are
expected to adhere to the Standards of conduct regarding alcohol and
other drugs required of Orange County Community College
employees and students.
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Orange County Community College aims to be supportive and helpful to those who
experience problems related to drug and alcohol abuse, while protecting other
individuals and the community from the negative and destructive influence of these
substances. Any student or employee may contact the Advising, Assessment &
Counseling Center for assistance. Information shared will be kept confidential.
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II. Disciplinary Sanctions of the College
Local, state and federal laws stipulate mandatory fines and
imprisonment of individuals convicted of possessing, using or
distributing illicit drugs or alcohol on campus and at all Collegesponsored events. Orange County Community College will strictly
enforce the Code of Conduct which specifies the disciplinary measures
for students who have been found to have possessed, used or
distributed drugs or alcohol on College property and at all Collegesponsored events.
Please refer to the Student Code of Conduct section in this
publication for disciplinary procedures and possible sanctions
specified for students.
The disciplinary measures specified for employees include:
1. completion of an appropriate rehabilitation program;
2. sanctions resulting from a hearing pursuant to Section 75 of the New York
State Civil Service Law. These sanctions include one of the following: a
reprimand, a fine, suspension without pay, demotion, dismissal.
In addition to disciplinary action and College sanctions, students and
employees found possessing, using, or distributing illegal drugs and
alcohol on college property may be referred to local authorities for
prosecution and reported under the Federal Clery Act Legislation.
Substance Abuse Resources
SUNY Orange Wellness Center
(845) 341-4870
After hours emergencies, call 911 or go to your local emergency room
Orange Regional Medical Center
East Main St., Middletown
St. Luke’s Cornwall Hospital
70 Dubois St.., Newburgh
St. Luke’s Cornwall Hospital
719 Laurel Ave.., Cornwall
Bon Secours Community Hospital 160 East Main St., Port Jervis
Catskill Regional Medical Center 68 Harris Bushville Rd., Harris
Mobile Mental Health
(888) 750-2266
Additional Resources
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Middletown Addictions Crisis Center
(845) 343-1443
Horton Family Program
(845) 342-5300
Al-Anon/Alateen (24/7)
(845) 294-9999
Alcoholics Anonymous (24/7)
(845) 534-8525
Narcotics Anonymous
(845) 431-6996
Alcoholics Anonymous (24/7)
(845) 534-8525
Orange County Department of Mental Health
Port Jervis: (845) 858-1458
Newburgh: (845) 586-5260
CAMPUS PARKING REGULATIONS
Violators of campus parking regulations are subject to prosecution.
1. Parking is restricted to College-registered vehicles and guests of the
College. All student, faculty, staff and Trustee vehicles are to be
registered. A numbered tag provided free of charge is to be displayed in
an easily visible area on all vehicles. Registration of vehicles after
College registration for classes is completed is done through the Office
of the Director of Student Activities. If the tag is lost or mutilated, a
replacement must be secured. There is a replacement charge of $5.00.
2. During the day, students are permitted to park only in the Student
Shepard Student Center lot, Mills Avenue lot, Morrison lot, South
Street lot, Orange Hall lot, Benjamin Avenue lot, Bennett Street lot
and the Physical Education lot. The Harriman Hall lot, Staff
Shepard Student Center lot, and the parking area located at the rear
of the Physical Education Building, or spaces as indicated in other
lots are reserved for faculty and staff. In the evening, all lots are open
on a first-come basis for students and staff. Bikes and motorcycles
must park in designated areas only.
3. Parking in the lots is permitted only within the stalls. Drivers should
be careful to park within the painted lines. Parking is prohibited
adjacent to curbing or lanes painted yellow.
4. Overnight or weekend parking is not permitted. Parking lots are
closed after the last evening class and/or college function.
5. Parking is permitted along the roadway curb closest to Orange Hall.
6. A 5 mile per hour speed limit shall be observed in the parking lot.
7. Please consult bulletin boards for additional information
throughout the year.
Upper Campus - Vehicles should not be driven onto the upper campus without
permission. No parking is permitted on upper campus (areas adjacent to
Morrison, Hudson, Horton, Harriman, Orange Hall and the Library).
Off-Campus Parking - Off-campus parking on streets adjacent to and
in the area of the College is subject to regulations imposed by local
municipalities. Violators will be prosecuted by the local police.
Handicapped Parking
1. Parking spaces for the handicapped are located at the following locations:
Bio-Tech Building - 2 spaces
Harriman Hall - E. Conkling wing of campus - 7 spaces
Horton Hall - Concourse behind Horton -3 spaces
Hudson Hall - Rear entrance - 5 spaces
Morrison Lot - 12 spaces
Orange Hall Lot - 4 spaces
Physical Education Lot - 6 spaces
Shepard Student Center - Parking lot - 5 spaces
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2. Students with a temporary or permanent disability or medical
condition will need to contact their local police department or
county office to receive a state handicapped parking permit.
Violations and Parking Security
Safety and Security officers will provide security. Violators of college
parking regulations are subject to fines. Cars, where necessary, may be
towed away at the owner’s expense.
CAMPUS SAFETY AND SECURITY
Campus Security Report
At Orange County Community College, the safety and well-being of our
students, faculty, staff and visitors is a high priority. A safe and secure
environment can only be achieved through the cooperation of all members
of the campus community. You are the “Eyes and Ears “ of our campus. We
hope that you read this information carefully and use it to help foster a safe
environment for yourself and others. Confidential Information: Call Safety
and Security Director Ed Kiely at ext. 4934.
Crime Statistics Availability (CLERY Statement)
A copy of the Orange County Community College (SUNY Orange)
campus crime statistics as reported annually to the U.S. Department
of Education will be provided upon request by the campus Ed Kiely,
Director of Safety & Security (341-4934) or Anthony Jacklitsch,
Coordinator (341-4715). In Newburgh, Call Chris Clark, Coordinator
or Joseph White (341-9510). Information can also be obtained from
the U.S. Dept. of Education website at: http://ope.ed.gov/security/.
General Description of Campus
Middletown: The Middletown campus, consisting of lecture halls,
administrative office buildings, physical education facilities and
parking areas, is bordered by South Street, Wawayanda Avenue,
Grandview Avenue and Adams Avenue in the city of Middletown,
New York. There are also administrative facilities located east of the
campus on Bennett Street. There are signs on the buildings and
campus area maps are available at most locations.
Newburgh: Located at One Washington Center in the city of
Newburgh, New York; bordered by First Street on the north and
Colden Street on the east. Parking is available underneath Kaplan
Hall in the garage, enter from First Street. Additional parking is
available in the parking lot behind the Ebenezer Church on First and
Montgomery Streets. There is metered parking on Broadway and at
Washington Center near the main entrance of the Newburgh campus.
After 6 p.m. there is no charge for metered parking. There is scheduled
shuttle bus service between the Newburgh and Middletown campuses.
Reporting a Crime or Incident
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To report an emergency or serious incident at the Middletown campus, call 3414710 or "77" from any campus phone. Incidents may be reported in person at
the Safety and Security Office located on the 1st floor in Orange Hall. To report
an emergency or serious incident at the Newburgh campus, call 341-9533/9556
or "9533 or 9556" from any campus phone. Incidents may be reported in person
at the Safety and Security Desk located in the lobby area of Kaplan Hall.
Upon receipt of your call, appropriate security and/or emergency
personnel will be dispatched to your location. Criminal offenses are
investigated by the College Safety & Security Department and/or other
appropriate authorities for future prosecution. The campus community
is regularly notified of situations that may pose a threat to the personal
safety and well being of anyone at the college through the following
methods of communication: written memoranda to staff and faculty to
be disseminated by them verbally to the students and the campus radio.
Escorts
If you require an escort to your vehicle or a site on campus, please call
341-4710 in Middletown or 341-9556 in Newburgh.
We enjoy a close professional relationship with the Middletown Police
Department, the Newburgh Police Department and the State Police with
whom we routinely share information on crime. Potential criminal
actions and other emergencies on campus can also be reported by any
faculty or staff member or by calling the following:
Middletown Police Department . . . . . . . . . . . . . .343-3151
Newburgh Police Department . . . . . . . . . . . . . . .561-3131
Middletown State Police . . . . . . . . . . . . . . . . . . . .344-5300
Newburgh State Police . . . . . . . . . . . . . . . . . . . . . .567-1033
None of the above would preclude anyone from contacting the
Middletown or Newburgh Police Departments directly and reporting an
emergency situation to them.
Facility Security and Access
Orange County Community College provides vehicle and foot patrol
protection to campus properties owned by the College. Most campus
facilities are open to the public during the day and evening hours when
classes are in session. The general public can attend cultural and
recreational events on campus with their access limited only to the
facilities in which these events are held.
At night and during the times that the campus is officially closed, College
buildings are locked and only faculty, staff and some authorized students
with proper identification are admitted. Campus employees with
assigned offices are issued keys and are responsible for reporting
missing or stolen keys.
Enforcement Authority of the Orange County Community College
Security Department: This department by itself holds no law enforcement
powers regarding criminal matters, beyond that of the average citizen.
However, some of the security officers are either retired or off-duty police
officers. Only the off-duty police officers have the full extent of police
authority when confronting criminal action or conduct on a twenty-four (24)
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hour basis. Each off-duty officer will address conduct or reports thereof by
following the guidelines of his/her parent police agency. The Security
Department cannot mandate an arrest. This action is solely within the
purview of the officer. However, we do have the right to bring any criminal
matter to the attention of on duty police officers and police hierarchy for
their attention and disposition.
Middletown Campus: 115 South Street, Middletown, New York. The staff
consists of a pool of 31 security officers scheduled by the Director of Safety
& Security, the Assistant Director and Coordinator to meet the security and
safety standards of the campus.. The Middletown campus has 12 parking lot
attendants who enforce parking rules, procedures and assist in all vehicle and
student parking problems.
Newburgh Campus: One Washington Center, Newburgh, New York. The staff
consists of 20 security officers. Their phone number is 341-9556 or 341-9533.
The Newburgh campus has 8 parking lot attendants
PROGRAMS DESIGNED TO INFORM STUDENT, FACULTY AND
STAFF ABOUT CAMPUS SECURITY
The Campus Safety and Security Advisory Committee (ongoing) – composed
of faculty, staff and students addresses security/safety issues in a formal setting
at regular meetings. It is the committee’s charge to review campus safety,
security and health issues and concerns. The committee evaluates campus
security policies and procedures, recommending changes when needed.
Security Forums – the Director of Security meets with concerned campus
groups to discuss security issues. The meetings are scheduled at mutually
agreeable times.
SART - (Sexual Assault Response Team) - (ongoing) see page 56 for details.
Availability of Red Emergency Phones in the Following Areas: Orange
Hall, Harriman Hall, Library, Shepard Student Center, Bio-Tech
Building and Hudson Hall. There are wall signs located beside each red
phone with instructions for reaching emergency units both on and off
campus. Red emergency phones are located on each floor in the Kaplan
Hall on the Newburgh campus.
The Maintenance Department maintains buildings and grounds with a
concern for safety and security. It inspects campus facilities and makes
repairs on safety, lighting and security hazards such as broken windows
and locks. Any safety or security hazards can be reported to the Security
Department at 341-4710 or the Maintenance Department at 341-4600 or
341-9533 or 341-/9556 at the Newburgh campus for safety hazards only.
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The cooperation and involvement of all members of the campus
community in a safety and security program is essential. Everyone must
assume responsibility for his/her own personal safety and the security of
personal belongings by taking common sense precautions. Students,
faculty and staff should report any suspicious persons whom they feel do
not belong in their area or any unusual incidents to the Security
Department. Securing personal property and autos is essential. You are
the “Eyes and Ears” of our Safety and Security Department!
Policies on Alcoholic Beverages and Drugs
Drugs on Campus: The College operates within the framework of the
NYS Penal Law regarding the possession and/or sale of narcotics. The
possession and/or sale of narcotics as outlined in sections 220 and 221 of
the NYS Penal Law is strictly enforced.
Alcoholic Beverages on Campus: Possession and/or use of alcoholic
beverages on campus is absolutely prohibited without the expressed
written permission of the President. Violation of the drug and alcohol
policies will lead to disciplinary proceedings and possible suspension or
dismissal.
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Crime Statistics
Middletown campus
Murder
Manslaughter
Forcible Sex Offenses
Non-Forcible Sex Offenses
Grand Larceny
Grand Larceny Auto
Robbery
Assault
Burglary
Illegal Weapons Possessions
Bias Crimes
Hate Crimes W/Injury
Hate Crimes W/Larceny
Hate Crimes W/Vandalism
Hate Crimes W/Intimidation
Liquor Law Violations
Drug Abuse Violations
Arson
Fire/Evacuation Drills*
Fires
Alarm Notifications
Arrests
2008
0
0
0
0
6
1
0
0
0
0
0
0
0
0
0
0
1
0
3
0
5
1
2009
0
0
0
0
1
0
0
1
0
0
1 (graffiti)
0
0
1
0
0
0
0
4
1 (no injury)
5
1
2010
0
0
0
0
2
0
0
1
0
0
0
0
0
0
0
2
0
0
4
1
0
1
(grand larceny)
(grand larceny)
(criminal mischief auto)
1
1
2
(drug abuse)
(theft of credit card)
(trespass)
*(3-4 times per year depending on type of occupancy)
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Newburgh campus
Murder
Manslaughter
Forcible Sex Offenses
Non-Forcible Sex Offenses
Grand Larceny
Grand Larceny Auto
Robbery
Assault
Burglary
Illegal Weapons Possessions
Bias Crimes
Hate Crimes W/Injury
Hate Crimes W/Larceny
Hate Crimes W/Vandalism
Hate Crimes W/Intimidation
Liquor Law Violations
Drug Abuse Violations
Arson
Fire/Evacuation Drills*
Fires
Alarm Notifications
Arrests
2008
0
0
0
0
1
1
0
0
0
0
0
0
0
0
0
0
1
0
3
0
2
0
2009
0
0
0
0
1
0
0
1
0
0
1 (graffiti)
0
0
1
0
0
0
0
3
0
2
3
2010
0
0
0
0
0
0
0
1
0
0
0
0
0
0
0
2
0
1
3
1
0
0
(arrest & convictions
for assault on students)
*(3-4 times per year depending on type of occupancy)
The crimes on campus mainly concern minor thefts of personal property
(petty larceny) and small scale damage to College property (criminal
mischief). The statistics are well below those of our immediate
community, the City of Middletown, City of Newburgh and the larger
community, Orange County. Personal awareness and proper precautions
can dramatically reduce the amount of personal property loss and
damages on campus. Remember: You are the “Eyes and Ears” on our
campuses - report all criminal activity/suspicious activity to ext. 4710 in
Middletown or ext. 9533 in Newburgh. “Confidentiality will be adhered
to in every report.”
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Middletown Campus Map
SUNY Orange
115 South Street w Middletown, NY 10940
845-344-6222
Newburgh Campus Map
SUNY Orange
One Washington Center w Newburgh, NY 12550
845-562-2454