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UNIfORM CONTRACf fORMAT AND
'rIORK STATEMENT fOlU1AT
1. With the exception or construct1on contracts, most contracts above the
small purchase level are a3sembled 1n a Uniform Contract format (UCF). The
UQ' spec 1r Ies the d l s t inct sect ions of a con tract and the sequence in whten
they must be arranged. The UCf is as fo Llovs .
(V)
sac.
II.
DESCRIPTION
TASLr: OF CDtIT
PAGE(S)
(v)
SEC
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C
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F
G
U
SOLICITATION/CONTRACT fORH
SUPPLI~S OR SERVICES AND PRICESI
COSTS
oESCRIPTIOH/SPf.CS/~ORX STATrHEHT
PACKAGINC AND HAR~ING
INSPECTION AND ACCEPTANCE
DELIVERIlS OR PERfORMANCl
CONTRACT ADHINISTRATION DATA
SPlCIAL CONTRACT RE:OUIREXEIfTS
PAGE(S)
PART II - COtITRA.:r CUUSES
PART I - THE SCllEDULE
A
II
DESCRIPTl0N
I I I COtfTJV.CT CLAUSES
fARr HI - LIST or OOCUH£IITS. EXllilliTS wo ornER
I ',1ST Of ATT ACllHENTS
PART [V - REPRESENTATIOHS AND IlISTRUCTIONS
REPRESENTATIONS, CERTIFICATIONS AND OTHER
I:
STATEHDITS Of OfTERORS
L
INSTRS COHIlS ANn NOTICES TO OFFER
EVALUATION fACTORS fOR WARD
H
J
The federal Acquisition Regulation (fAR) spells out the contents of each or
the sections in the UCF. The contents of some sections will vary depending on
if the acquisition i::l formally advertised or negotiated. The formally
advertised informat ion is found at FA R 14.201-1 and the negot Ia t ed information
1s found at fAR 15.406-1. A brief summary of the contents or each section of
the UCF is aa ro11o\ols:
a. SECTrON A - Contract Form. Ordinarily Standard Form 33 is used here.
This form is called Solicitation, Offer, and A\oIard.
b. SECTrOO B - Supplies or Serv Ices and Pr 1ce3/Co3t3. Normally. tili3
section will contain a br1er de3cription oC the contract line item3 being
purch~ed. Also, Section B will contain any prov1slon ror tile extent of any
quantity variation allowed and a reference to DO Form 1423 (Contract Data
ReqUirements List), When used.
c. SECTION C - De scr- ipt ion/Specs/Work Statement. The Performance Work
Statement (or whatever type or purcha3e de3cription being u3ed) is located in
thi:s section.
d. SECTION 0 - Packaging and Marking. This ::lection contain3 any
packaging or marking requirement3. Use of th1s 3ect10n i3 normally not
reqUired for service contract3.
e. SECTION E; - Inspect; ion and Acceptance.
acceptance are annotated in Sectlm E.
The pIaces or inspect ion and
ATTACH.
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f. SECrrON F - Deliveries or Peformance. This section spells out the
time, place, and method of delivery or performance.
g. SECTION G - Contract Administration Data. Any accounting or
appropriation data not included on Standard Form 33 will be included in this
section. Also, instructions to paying offices and administrative contracting
offices should be contained here.
h. SECTION H - Special Contract Requirements. This section may include a
myriad of special requirements which are unique to the specific acquisition.
Some of the more co~non ~pecial requirements are option prOViSions, wage
determinations, special Government property provisions, and award fee
evaluation criteria.
i. SECTION I - Contract Clauses. Section I contains those general
contract clauses that are required by law, regulation, or applicability to the
spec I f Ic acqu is I t Ion , Some of these con t rac t c Iau se a are incorporated by
reference.
j. SECTION J - List of Attachments. This section will contain a list of
all of the documents, exhibits, and other attacrunents that make up the
solicitation package. Examples of the contents of this section are work
frequency schedules, work statements, specific3tions, special requirements, or
other docwnen t s vh ich are too vo hun Incus to be wri t ten in to the other sec t I ons
of the solicitation.
k. SECTION K - Representations, Certifications, and Other Statements of
Offerors. There are a variety of representations, certifications, and notices
of compliance which indicate a contrrlctor's standing in respect to various
social, economic, political or other programs. Some common information
located in Section K concerns small business status, labor surplus area
concerns, equal opportunity, affirmative action programs,small disadvantaged
businesses, and women-owned businesses. (SEE NOTE)
1. SECTION L - Instructions, Conditions, and Notices to Offerors. This
section basically describes administrative requirements applicable to the
solicitation. EXillnples of items addressed in this section are those covering
late bids/proposals, contract award information, discount conditions, site
visit instructions, type of contract, notice of cost comparisons, proposal
format and contents, bonding instructions, and notice of set-asides. The
contents of this section may vary significantly depending on if the method of
acquisition is formal advertising or negotiation. (SEE NOTE)
ill.
SECTION H - Evaluation Factors for Award. This section must contain
an exact statement of the basis upon which an award will be made. Under
formal advertising an award will be made on the basis of the responsive,
responsible bidder who has the lowest evaluated price. Under negotiation, the
evaluation factors for award may be more than price alone. When an award is
to be based upon technical and other factors, in addition to price, this
section shall clearly inform offerors of: 1) the significant evaluation
factors, 2) the relative order of importance that the Government assigns to
each factor, and 3) the multiple awards provision. The specific numerical
weights to be used in the evaluation of pr-oposa Ls shall not be disclosed in
the solicitation. Other provisions which may be contained in this section are
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discount provisions, evaluated options, and unique provisions of some specific
acquisitions such as laundry and dry cleaning and mortuary services. (SEE
NOTE)
NOTE: SUbchapter H, Part 52, Subpart 52.3 of the FAR lists which solicitation
provisions apply to Sections K, L and H, with consideration given to what is
being procured and to type of contract to be used. These three sections
pertain to the pre-award phase only. Upon award of the contract, these
sections are incorporated by reference.
2.
The following format for a Performance Work Statement (PWS) is prescribed
by CPPP PAM IJ/j, containing a description of the type of information to be
included in each section. The basic configuration of the PWS must follow this
format.
C.l.
General.
Th l s section pr-ov ides a broad ovecv lew to the P\~S. In formation
pertaining to the following should be incorporated in this section, as
applicable:
C.l.l.
by the PWS.
Scope of Work.
This should be a brief complete description of work required
(Detailed specific tasks ~ not appear here.)
C.l.2.
Background Information.
This should include any background information which would
give the contractor a better perspective of the requirement, e.g., history,
clbnatic conditions, where the work is to be performed.
C.l.3
Personnel.
This section should contain any requirements for key
personnel and their qualiFications, minimum staffing requirements and project
managers.
C.l.4.
Security of Classified Items and Information.
Include here any requirements for security clearances.
(Note that this does not pertain to physical security.)
c.r. 5.
Contingencies.
State here the contractor's responsibility toward
contingent requirements to cover mobilization and disaster relief.
Additionally, a requirement for the contractor to develop a strike contingency
plan explaining how the contractor will assure there will be no significant
interruption of contract services due to labor disruption shall be included
here.
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C.l.6.
Quality Control.
State clearly the contractor;'s responsiblity for quality
control.
C.l.7.
Operating Hours.
Specify the hour's during which the contractor is expected
to provide the required services.
C.l.B.
Management Plan.
State here any requirement for the contractor to submit
a management plan to the Government.
C.l.9.
Access to Facilities.
Advise the contractor who is authorized access to
facilities designated for contractcr use, when access is authorized, and how
this may impact upon his performance.
C.l.lO.
Safety.
Here advise the contractor of his responsibility
area of safety, to include any reqUirement for a Safety Plan.
C.l.ll.
in
the
Conservation of Utilities.
Here advise the contractor of his responsibilities in
the area of utilities conservation, t~ include any requirement for a plan or
program.
C.l.12.
Physical Security/Key Corrtr-o i
,
Advise the contractor of his responsibility toward the
physical security of facilities provided for h13 use, to include key control.
C.l.l3.
Warranty Repair.
Specify here the procedures the contractor is to use to
obtain repair of any equipment still under warranty.
NOTE: Any other information that would not properly fall under any of the
other sections, yet not specifically mentioned elsewhere should be included as
general information under Section C.l. TI1ese subsections need not appear in
the order listed here, nor need they dll be included in every PWS.
C.2.
Definitions.
Here define all special words and phrases used in the PWS,
which may not be commonly recognizable by the reader.
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C.3 Government-Furnished Property and Services.
Here include information on all of the following to be
provided by the Government to the contractor:
Facilities
Util1t1e:3
Equipment
Hater i a l s
Services (including those provided by another contract)
Infonnat ion
(List should be complete, stating such things as nomenclature, stock numbers,
make and model numbers, aer Ia l numbers, Quant ity, condit ion. )
If these lists are too long, make them into a technical exhibit and here juat
refer the reader to the exhibit.
Include any requirements for joint inventory at beginnLng and end of contract.
C.4.
Contractor-Furnished Items.
You may list here what the contractor mU3t furnish;
however, 'be sure to include a simple statement to the effect that the
contractor ml~t provide everything else necessary to complete the contract,
except what is specified as Government-Furnished in C.3.
C.5.
Specific Tasks.
List her-e , in logical sequence, the ta.ak s to be perfonned
by the contractor. Include a general statement that the tasks will be
performed in such a manner as to conform to the standards as shown in the
Performance Requirements Summary, Technical Exhibit
Be sure to
specify jU3t the wock to be done to meet our minimum needs and state the tasks
in performance language to the maximum extent possible.
C.6.
Applicable Documents.
List here all documents that are applicable to the contract
effort, e.g., specifications, regulations, manuals, State whether they are
advisory or mandatory in nature, and be sure that the most current revisions
are stated. Tailor the documents you list. Further, state what happens when
changes to these documents are issued during the life of the contract. Advise
the contractor where he may obtain these documents.
C.7.
Technical Exhibits.
Here list the attached Technical Exhibits by number and
title. Technical Exhibits (TE) should consist of information that is too
bulky to incorporate into the body of the PWS. The following are examples of
information that may be included in Technical Exhibits. They do not
necessarily have to appear in this order.
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TE-l
Performance Requirements Swrunary.
Describe here the methods to be used to evaluate how well the
specific tasks are being performed. This is best displayed in chart form,
with col~ showing performance indicators, contract reference. standards,
Acceptable Quality Levels (AQLs) , methods of surveillance and an amount to be
deducted for noncompliance.
1£-2
Data Requirements.
List here all records or reports that the contractor must deliver
under the contract. The DO Form 1423. Contract Data Requirements List,
supported by DO Form ~64, Data Item Description may be used to accomplish
this, if the Contracting Officer so desires.
1£-3
Estimated Service Frequencies.
Thi3 exhibit should inform the contractor how often he will be
expected to perform the specific tasks.
TE-4
Schedule of Services.
If services are specified to be performed at certain frequencies, it
is helpful to have them listed or charted.
TE-5
Government-Furnished Property/Services.
See C.3.
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