Project Management
Topic 1.7
Project Team Organization
Copyright
© 2013 Baker
Copyright
© 2012
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1.
2.
3.
4.
Define project phases
Identify phases as unique or on going
Consolidate the unique phases as needed
Form teams for the unique phases and
manage on-going phases using interface
events
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1. Define Project 2. Identify Type
Phases
(Unique/On-going)
Specify
Unique
Lead
Unique
Engineer
Unique
Manufacture
On-going
Transport
On-going
Site Prep
Unique
Install
Unique
Train
Unique
Start Up
Unique
Buy-off
Unique
3. Consolidate
4. Form
Phases
Teams
See Note #1
Out of Scope
Lead Phase
Leadership Team
Engineer Phase Engineering Team
Existing Operational Process2
Existing Operational Process2
Install Phase
Installation Team
Install Phase
Start Up Phase
Start Up Team
Start Up Phase
Start Up Phase
NOTES: 1.) The Specify Phase was done by the customer prior to team formation and is
not considered part of the project for this example.
2.) Operational Processes are internal to a partner and coordinated with, not
controlled by, the project. Therefore, they do not require a project team.
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Project Team Timing
Leadership Team
Engineering Team
Installation Team
Project
Kick Off
Start
Design
Leadership
Project Initiation
Leadership
Project Close Out
Start
Build
Start
Site Prep
Start Up Team
Start
Equip
Install Start Up
Team Responsibilities
Engineering
Installation
Design
Procurement
Assembly
Internal Buyoff
Prepare Site for Install
Equipment Installation
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Equip
Buy Off
Project
Close Out
Start Up
Training
Start Up
Buy Off
Ramp Up
Warranty
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Sample Deliverables for All Teams
Set Norms
Meet Timing
Build Trust
Document Meetings
Build Participation
Plan Future Meetings
Build Leadership
Share Info
Sample Individual Team Deliverables
Leadership
Set Mission/Goals
Situational Matrix
Create Other Teams
Issue Resolution
Risk Assessment
Overall Monitoring
Overall Control
Engineering
Installation
Start Up
Adhere Mission/Goals Adhere Mission/Goals Adhere Mission/Goals
Define Design Roles
Define Install Roles
Define Start Up Roles
Identify Design Issues Identify Install Issues
Identify Start Up Issues
Resolve Design issues Resolve Install Issues Resolve Start Up Issues
Develop Design Timing Develop Install Timing Develop Start Up Timing
Quality Design
Quality Install
Quality Start Up
Track Team Performance Track Team Performance Track Team Performance
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Project Manager creates the staffing
plan consisting of the following:
•
•
•
•
Project Team Organization Structure
Resource skills for each team
Time needed for each resource
Other information needed to staff the project
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1.7.1 Team Exercise
Team
Structure
Team Structure
Learn by Doing Project Management
Pages 21-22
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• PM must negotiate with other managers providing the
internal resources
• Constraints, hourly rates, and competing assignments
may require alternate resource considerations
• PM acquires contract personnel, if needed
• PM may need to subcontract large portions of project
work
• Virtual teams increase resource possibilities, but
complicate communication and management
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1.7.2 Team Exercise
Team
Assignments
Team Assignments
Learn by Doing Project Management
Pages 23-24
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• Identify a strategic project
– Based on Size, Risk, Opportunity, or Complexity
• Define the team structure (4 step Process)
– Define phases, Identify Type, Consolidate phases,
Form Teams
• Get voluntary agreement and commitment
from participating company sponsors
• Plan and conduct the initial leadership team
formation event
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•
•
•
•
•
•
•
Set Environment – Intro & Norms
Build Relationships – Personal History
Clarify Roles – Organizational Charting
Organize Relationship – Situational Matrix
Generate Ideas & Issues – Brainstorm
Establish Charter & Objectives
Begin Action Planning & Follow Up
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