Osaka Institute of Technology
Study Guide
for Exchange Students
2015
Welcome to study at Osaka Institute of Technology
It is a great pleasure to welcome you to Osaka Institute of Technology (OIT).
This study guide offers you important information regarding your study at OIT. We hope
it will answer many of the questions that you may have. We, at OIT International Center,
will be happy to help you. We wish you success in your studies and that you have an
enjoyable stay in Osaka.
The view from Yodo River
Contact Information:
International Center of OIT
Address: 5-16-1 Omiya, Asahi-ku, Osaka
Zipcode: 535-8585 Japan
E-Mail: kokusai@ofc.oit.ac.jp
Tel: 06-6954-4935
Fax: 06-6954-4485
Office hours: Mon. - Sat. 9:00 - 17:00
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Contents
1. STUDY AT OIT ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・3
(1)
(2)
(3)
(4)
(5)
Orientation
Student Card
Communication within OIT－”Portal Site System”
Course Registration
Coursework
2. CAMPUS LIFE ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・7
(1) Administrative Contact Information
(2) Problems and concerns
(3) Health Management
3. FACILITIES ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・8
(1)
(2)
(3)
(4)
Library
Computing Center
Language Learning Center (LLC)
Cafeterias and Kiosk
4. CLUB ACTIVITIES ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・9
5. EMERGENCY ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・10
<APPENDICICES> ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・13
(1) Summary of Department
(2) Academic Calendar 2015
(3) Campus Map
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1．STUDY AT OIT
(1) Orientation
Orientation is held for your smooth start of the campus life. Soon after arrival, you will
be notified of the date of orientation. Your attendance is obligatory. Student buddies
will escort you to the campus.
(a) First place of visit
International Center (1st floor, “CHAST” building)
* “CHAST” was coined from “chat” and “rest”, in
the hope that people can enjoy chatting and
resting in here.
* This is the place to come if you have any
questions during your stay.
(b) What to bring
・Residence card, passport, and visa (if applicable)
・Payment for insurance (Personal Accident Insurance and Inbound Travel Insurance.
Cost about 2,000 yen)
・This guidebook and writing material
(c) You will receive:
・Student card (Auditors Identification Card)
・Account for Use of Network
・Emergency Notification Card
・Class Schedule, Event Schedule, Syllabus, Information on Club Activities
(d) Orientation
・Campus Tour (Library, Self-Study Room, etc.)
・Introduction to laboratories (with Professors and Students)
・Instructions from your Advising Professor
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(2) Student Card (Auditors Identification Card)
Your Auditors Identification Card (hereinafter “Student Card”) is proof to show that
you are an OIT student. Carry it with you at all times.
6-digit of student ID, like “T1500X”, is printed on the Student Card. You are requested
to show it when;
 Registering your attendance at class(by holding the card up over a registration
machine in the classroom)
 Taking an exam
 Entering the library
 Issuing any university certificates
 Buying food ticket at cafeterias (with a smart card function called Edy)
<Precautions for Use of Student Card>



Do not lend the card to other people.
The card is an IC card with Edy. Do not damage it.
If the card is lost, inform the International Center and
the Police about it, and proceed with reissuance (fee:
2,000 yen).
・Return the card before leaving Japan.
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(3) Communication within OIT -”Portal Site System” In order to get important information such as your class, check OIT Portal System
every day. Your login account is written on your notice letter that you will receive
during the orientation.
It is possible to transfer messages in the Portal Site System to your private email
address.
【URL】
PC: https://www.portal.oit.ac.jp/
Mobile: https://www.portal.oit.ac.jp/k/
＜Emergency contact＞
This system allows you only to browse information. Contact us if necessary in case
of emergency. During your stay in Japan, you should inform us of your private email
address, and your phone number if available, and whenever you change them.
(4) Course Registration
(a) Registration
To obtain credits for your classes, you need to complete course registration in
advance. Your advising professor will help you choose appropriate classes during the
orientation.
The registration must be completed by April 10.
(b) Credits
One class consists of 120 minutes (90 minutes of class work and 30 minutes of other
activities relating to the class such as self-study). There are 15 classes during the
semester. Depending on the style of class (lecture, lab-work, etc.), 15 to 45 hours is
needed for 1 credit. Inform your home university that it is standard in Japan that one
subject has 30 hours (2hr. x 15 weeks) in a semester.
(c) Evaluation
In each course, a professor in charge will evaluate you based on exam scores, reports,
etc. You will be given raw scores (full score: 100). In OIT, 60 or more is granted as
“Pass” and is accredited.
(d) Regular Exam
Regular term exams are held during a certain period in a semester (see our Academic
Calendar pp. 12). However, some courses have no exams but small tests instead
throughout the semester.
<Caution !>
・A timetable of regular term exams is posted both on the bulletin board and on our
website and Portal Site System.
If you do not know how to find your schedule, ask the International Center.
・You are requested to show your Student Card to take exams. In case you forget to
bring, a fee of 350 yen is charged for a tentative student identification card.
・Cheating during exams is severely punished.
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(5) Coursework
(a) Course hour
1st period
2nd period
3rd period
4th period
5th period
9：20 - 10：50
11：00 - 12：30
13：20 - 14：50
15：00 - 16：30
16：40 - 18：10
(b) Classroom
・You can find your classroom in the timetable. Classrooms are classified based on
certain keys. For example; Room “531” means the 1st room of 3rd floor in building 5.
* Classroom changes will be informed on the bulletin board or the Portal Site System.
(c) Lecture Cancellation
・Lectures may be canceled due to inevitable reasons such as lecturer’s sickness or
due to bad weather.
・If lecture cancellation is known in advance, it will be informed it on the bulletin board
or the Portal Site System.
・If a lecturer has not come within 30 minutes from the beginning of the class, contact
the Registrar’s office.
(d) Makeup Class
・If your class is cancelled, you will have a makeup class.
・You will be informed about the date and hour of the makeup class on the bulletin
board or the portal system.
(e) Absence
・If you know in advance that you need to be absent from a class, verbally explain the
reason to your teacher in advance.
・If you have to be absent due to inevitable reasons such as sickness, contact your
teacher for advice soon after and receive instructions.
(f) Class Manners
・It is forbidden to enter or leave during a class.
・It is forbidden to chat in class.
・Shut off your cell phone or mobile device.
・No food or drink is allowed in the classroom.
(g) In Case of Typhoon
If your class is cancelled due to a typhoon, you will be informed on the Portal Site
System. International center will inform the Caretaker of the International House
about any cancellations. If you do not know whether you have class or not, ask the
Caretaker.
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2．CAMPUS LIFE
(1) Administrative Contact Information
Office hours： Mon to Sat 9：00 - 17：00
Name of Office
Situation
Phone Number
Student Affairs Division
Student life and club activity
06-6954-4651
Registrar
Class and education system
06-6954-4083
Employment Bureau
Placement in Japan
06-6954-4093
Library *
Borrowing books from the library
06-6954-4108
Computer Room
Computer or network use on campus
06-6954-4519
School Infirmary
Health consultation
06-6954-4034
International Center
Student life
students
Office of Faculty of Information
Science and Technology
For Hirakata Campus
072-866-5301
International House Caretaker’s room
For Accommodation
06-6935-8990
regarding
exchange
06-6954-4935
* Library is open from 9:00 to 21:00 on week days and until 19:00 on Saturday.
(2) Problems and concerns
If you encounter any problems during your stay in Japan, consult your International
Center staff first. We will do our best to support you and help solve the problem. We
may advise you to go to the counseling room (1st floor of building 2) if you have a very
sensitive issue and require professional advice from a counselor. To use this service,
an appointment is necessary.
(3) Health Management
When you feel sick, go to the School Infirmary (1st floor of building 2). Nursing staff
will refer you to an appropriate hospital close to the campus judging from your
symptoms. A physician and psychotherapist are available at certain hours.
(Office hours)
Mon. to Fri.
Sat.
9：00 - 18：30
9：00 - 17：00
(Hours of School doctor and psychiatrist)
School doctor
* Physical matter
Psychiatrist
* Mental matter
Mon. & Thu.
14:30 - 16:30
2nd & 4th Wed.
14:00 - 16:30
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3．FACILITIES
(1) Library
You can freely gain access to the collection in our library. You can check out up to 5
books at a time for two weeks. The library also has a large number of Japanese
comics.
* When you enter the library and borrow books, you need to show your student card.
(Open hours)
Omiya Campus
Hirakata
Campus
Mon. to Fri.
Sat.
Mon. to Fri.
Sat.
9：00
9：00
9：00
9：00
-
21：00
19：00
19：00
17：00
(2) Computer Room
Computers are available for use at the computer stations on campus.
You can use it not only for your assignment but also for portal system or web surfing.
* When you use a computer on the campus, you need to prepare your network user
account.
(Opening Hours)
Omiya
Hirakata
Computing Room
(11th to 13th floor of building 6)
Self-study Room
(4th floor of Library)
Mon. to Fri.
Sat.
Mon. to Fri.
Sat.
9:00
9:00
9:00
9:00
Media Lounge (16th floor of bldg. 6)
Mon. to Sat.
8:30 - 20:00
Self-study Room
(3rd to 5th floor of
Mon. to Fri.
Sat.
7:00 - 22:00
7:00 - 16:30
Mon. to Fri.
10:00 - 16:30
bldg. 1)
The 5th Computing room
(5th floor of bldg. 5)
-
18:45
16:30
21:00
19:00
(3) Language Learning Center (LLC)
LLC is located in the same building as the International Center. In LLC, students
gather and enjoy communicating in English. It has a good selection of DVD movies,
games, magazines, and comic books, etc. in English.
Opening Hours: Mon. to Fri. 9：00 - 18：15
(4) Cafeterias and Kiosk
(a) Cafeterias
At the cafeterias on campus, highly nutritious foods are available, and almost all
menus are less than 500 yen. They are prepared by qualified dieticians and chefs.
Additionally, a set meal is available for 250 yen including rice, miso soup, salad and
two side dishes between 8:30 and 9:30 in the morning.
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Omiya
Name
Central Cafeteria
Café Lounge
(Relache)
Place
Shop hours
1st to 3rd of building 6
11:00 - 17:00
Balance lunch
Buffet, Udon
Many kind of Bowl, Ramen,
etc.
15th floor of building 6
10:30 - 17:00
Fresh bread
Desert
Many kind of drinks,
etc.
Example of
menu
Name
Café “KITAYAMA”
Hirakata
Place
1 floor of building 1
Shop hours
10：00 - 15：00
Example of
menu
Set meal, bowl, curry,
Ramen, etc.
Library Cafeteria
5th floor of building 8
11:00 - 14:00
Loco Moco
Hamburg
Pasta, etc.
st
* Shop hours subject to change during Examination week and long-term school holidays.
(b) Convenience-store
Snacks, breads, rice ball, and cup noodles, etc.
(Shop hours)
Mon. to Fri.
Sat.
9：00 - 19：00
10：00 - 15：00
* Shop hours subject to change during Examination week and long-term school
holidays.
(c) Integrated Services Center
Books, magazines, and stationaries, etc. are available at prices lower than other
outside shops. You can also order books not in stock.
(d) Travel Desk
Support for your travel plan or arrangement of ticket etc..
(e) Media Station
Sales of personal computers and peripherals, etc..
(Shop hours)
Mon. to Fri.
Sat.
9：00 - 19：00
10：00 - 15：00
* Shop hours subject to change during Examination week and long-term school holidays
4. CLUB ACTIVITIES
We have about 100 clubs for athletic and cultural activities.
“International Friendship Circle” organizes cross-cultural events with international
students, and “International Students Friendship Society” engages in activities
beneficial to the local community.
By joining a club, you may be able to make many friends beyond affiliation and age. If
you have an interest, ask the Student Affairs Division. “Club Guide 2015” also shows
you details.
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5. EMERGENCY
It is very important for you to be safety conscious and be aware of safety procedures.
(1) In case of earthquake
・Turn off stove immediately if you are using it.
・Be calm, hide yourself in a safe place (e.g. under a desk), and guard your head with
your bag or anything available.
・As it may cause fire, cut the power supply and gas in your room before escaping.
・Follow faculty/staff instructions if present.
(2) In case of fire
・Alert people around you even if it is a small fire.
After you come to a safe place,
call 119 (Fire house), and report
where it is happening.
(3) Precautions for evacuation
・Use stairs instead of an elevator.
・In case of escaping from fire, cover your mouth and nose with a handkerchief and
keep your head low, in order not to breath in toxic smoke.
(4) Safety confirmation
In case of a big earthquake, it is difficult for us to go to the dormitory and confirm
your safety. Instead, we will refer to your contact information registered in OIT to get
in touch with you.
If you do not keep us updated on the information, it would be difficult for us to
confirm your safety. Whenever you change your cellphone number or email address,
be sure to inform the International Center.
(5) For your information
Below is a web-site of multilingual manual in case of earthquake:
https://nip0.wordpress.com/english/
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<APPENDICES>
(1) Summary of Department
【Omiya Campus】
■Faculty of Engineering
・Department
・Department
・Department
・Department
・Department
・Department
・Department
・Department
・Department
・Department
of
of
of
of
of
of
of
of
of
of
Civil Engineering and Urban Design
Design and Architecture
Architecture
Mechanical Engineering
Robotics
Electrical and Electronic Systems Engineering
Electronics, Information and Communication Engineering
Applied Chemistry
Environmental Engineering
Biomedical Engineering
■Graduate School of Engineering (Master Course & Doctoral Course)
・Graduate
・Graduate
・Graduate
・Graduate
・Graduate
・Graduate
・Graduate
・Graduate
School
School
School
School
School
School
School
School
Major
Major
Major
Major
Major
Major
Major
Major
in
in
in
in
in
in
in
in
Civil Engineering and Urban Design
Environmental Engineering
Architecture Department of Architecture
Mechanical Engineering
Biomedical Engineering
Electrical and Electronic Engineering
Applied Chemistry
Design and Architecture
■Faculty of Intellectual Property
■Professional Graduate School (Graduate School of Intellectual Property)
【Hirakata Campus】
■Faculty of Information Science and Technology
・Department
・Department
・Department
・Department
of
of
of
of
Computer Science
Information Systems
Media Science
Information Networks
■Graduate School and Faculty of Information Science and Technology
(Master Course & Doctoral Course)
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(2) Academic Calendar 2015
1st Semester (spring - summer)
Orientation
Apr. 1 - Apr. 3, 2015
Registration
Apr. 10, 2015
1 Teaching Period
Apr. 6 – Aug. 4, 2015
Examination Week
Jul. 29 – Aug. 5, 2015
Summer Holiday
Aug. 6 – Sep. 9, 2015
Transcript Issue
Sep. 10, 2015
2nd Semester (autumn - winter)
Orientation
Sep. 1 - Sep. 3, 2015
Registration
Sep. 17, 2015
2 Teaching Period
Sep. 11, 2015 –Feb. 8, 2016
Winter Holiday
Dec. 22, 2015 – Jan. 5, 2016
Examination Week
Jan. 27 – Feb. 8, 2016
Transcript Issue
Mar. 2, 2016
National holidays in Japan
Showa Day
Apr. 9, 2015
May 3 - May 6, 2015
Jul. 20, 2015
Sep. 21, 2015
Sep. 22, 2015
Sep. 23, 2015
Nov. 3, 2015
Nov. 23, 2015
Dec. 23, 2015
Jan. 1, 2016
Jan. 11, 2016
Feb. 11, 2016
Mar. 20, 2016
Mar. 21, 2016
Golden Week
Marine Day
Respect-for-the-Aged Day
People's Holiday
Autumnal Equinox Day
Culture Day
Labor Thanksgiving Day
The Emperor’s Birthday
New Year’s Day
Coming-of-Age Day
National Foundation Day
Vernal Equinox Day
A substitute holiday
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(3) Campus Map
(a) Omiya Campus
5-16-1 Omiya, Asahi-ku, Osaka, 535-8585
(b) Hirakata Campus
1-79-1 Kitayama, Hirakata City, Osaka, 573-0196
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International Center
5-16-1 Omiya, Asahi-ku, Osaka, 535-8585 Japan
E-Mail: kokusai@ofc.oit.ac.jp
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