TO:
Vail Town Council
FROM:
Finance Department
DATE:
November 1, 2012
SUBJECT:
2013 Proposed Budget – Ordinance 16
I.
SUMMARY
The budget process began back on July 17th with a discussion of budget philosophy. Since
then, Council has reviewed revenue projections, five year capital plans and a five year operating
outlook. This first reading of Ordinance 16 is the culmination of many months of budgetary
discussions, and includes additional information requested during the October 16th meeting as
identified below.
II.
DISCUSSION
The following are responses relating to Council’s questions during the first look at the
operating budget discussed October 16th, or changes made to the previous five-year capital
plans presented on August 21st:
General Fund:
• A presentation was requested of Highline Sports for the U.S. Open Burton Snowboard
Championships event funding request, and additional details of sponsor benefits for the
Birds of Prey event produced by the Vail Valley Foundation. Please see Attachment A
(pages A-1 and A-2 for details).
•
Council requested a historical look at the share of healthcare costs paid by employees,
which includes out-of-pocket expenses such as deductibles, premiums and co-pays.
Please see Attachment B for details:
Page B-1 demonstrates the changes made to employee’s health plans and increased
cost share to employees over five years. For example, since 2009, deductibles have
increased from $500 to $3,000 (family), out-of-pocket maximums have increased from
$4,500 to $8,000 (family), and premiums have doubled from $180 to $360 per month
(family). Items highlighted in red indicate a change in plan design.
•
Council also requested a historical look at salary and benefits expense. Please see
Attachment C for details on TOV expenditures, regression analysis and comparative
data:
Page C-1 is a comparative analysis to other counties and municipalities as well as a
comparison to all entities participating in the Mountain States’ Employers Council survey.
The town is on par with Pitkin and Summit counties, higher than Steamboat, and well
below all others including Aspen, Avon, Breckenridge, Snowmass and Eagle County. In
comparing to Mountain States’ Employers and consolidated municipal data, the town is
on par for entry-level or front line positions, but falls behind for mid-level to executive
type positions.
Page C-2 provides a five-year look at where the town ranks compared to other counties
and municipalities versus today. In 2007 the town was a slightly higher payer than
competing municipalities and in 2012 now pays lower than those same municipalities.
Page C-3 is a five year look at the town’s General Fund salary and benefit expenses.
Capital Projects Fund:
• Expenditures relating to the municipal redevelopment are reflected at a total cost of
$15.0 million across three years, not including 2012 budgeted expenditures for
architecture, project management and developer agreement ($880K), offset with the
$5.0 million revenue from the medical group in 2013. Financing is not reflected at this
time, but will be updated for the second reading of this Ordinance pending work session
discussions.
•
Cost estimates for future projects were calculated using current year pricing and may
need adjustment as the project(s) are clarified with final design and grow closer to the
construction timeframe.
Real Estate Transfer Tax Fund:
• The Ford Park Fields project was updated in 2014 to reflect design and other changes
reviewed by Council in August. Funds needed in 2013 will be re-appropriated in the
spring from un-used project funds currently budgeted in 2012.
• Gore Valley Trail from Donovan Park to West Vail was patched this year and those
improvements will last for a few years; Reconstruction of this trail planned for 2013 &
2014 totaling $675,000 has been removed.
Town of Vail
Page 2
TO:
FROM:
DATE:
SUBJECT:
Town of Vail; Town Council
James Deighan, Highline
Oct. 31, 2012
Funding for Burton US Open
How much funding is coming from other sources/sponsors, in-kind and cash?
100% of the funding (cash) for the Burton US Open is coming from Burton and its partners.
Burton is a private company, and as such doesn’t share financials comprehensively. Currently,
there are partners who are paying in amounts of seven figures and below.
With the additional requested TOV funds, Burton will:
• Increase and enhance marketing efforts for the Burton US Open in local/regional media
and Vail's key International markets
• Increase and enhance social media intiatives surrounding the Burton US Open
• Take television production for the event to the next level
• Allocate funds to allow for premium talent at free concerts
• Expand in-town presence of the Burton US Open, i.e. create family-oriented activities at
Solaris.
What happens to the event if funding is lower than requested?
If TOV funding comes in lower than requested, the event will still happen as planned. However,
we'll be required to reduce the event’s precence in town, make cuts in the marketing and media
plan and reduce the number and/or production costs for the free in-town concerts and other
nighttime events.
In years past, the majority of the event took place on the mountain in Stratton. The main impetus
behind bringing the event to Vail is to enhance and grow the lifestyle aspect of the Burton US
Open. The on-mountain event will naturally evolve, but it will take strong support from the Vail
community to grow the in-town presence of the event.
What funding did Stratton provide in previous years for the event?
Snowmaking
$ 320,000
Staff
$ 27,000
Fuel
$ 8,000
Equipment
$ 32,000
Marketing
$ 40,000
Approx. Total
$ 427,000
Additional notes to consider:
Stratton's involvement with Burton US Open was all in-kind, as the ownership structure of the
town/mountain was different from Vail. As Stratton owns both the mountain and town, they were
able to furnish in-kind assets that Vail Resorts cannot. Here, Vail Mountain plays that role to a
point, but cann provide no adiitional out of pocket funding. Assets the event received in Stratton
would not happen in Vail without the requested TOV funding.
In essence, additional funding from TOV will allow extensive integration and activation within
Town of Vail.
Birds of Prey-Town of Vail
Hospitality benefits:
•
•
Nine (9) 3-day VIP credentials
Nine (9) Welcome Party invitations
Creative (Town Of Vail logo inclusion):
•
•
•
•
Poster
Mini schedule
Thank you Sponsors page/digital event
program
Bcworldcup.com with hyperlink
Print advertising (Town Of Vail logo inclusion):
•
•
•
•
•
Denver Post Snow Themed Travel
Denver Post Warren Miller Pullout
Denver Post Thanksgiving Day
Vail Daily
Daily Weekly
Radio (Town Of Vail Tag / Mention):
•
Pre event radio promotions
The above exposure is provided in exchange
for approximately $11,500 to $13,500 in kind
for use of Town of Vail bus inventory and
drivers (staff).
A-2
Town of Vail
Medical Plan Design History
IN NETWORK
Deductible
Single
Family
Out-of-Pocket Maximum
Single
Family
Coinsurance
Physician Office Visit
2009
80% PPO
HDHP
2010
80% PPO
HDHP
$250
$500
$1,000
$2,000
2011
80% PPO
HDHP
$1,500
$3,000
$1,000
$2,000
$2,500
$4,500
80%
$25
$2,500
$4,500
90%
90% + ded
EMPLOYEE PREMIUM
Employee Only - monthly
% Increase from prior yr
$60
20%
$30
20%
$70
17%
$35
17%
$80
14%
$40
14%
$90
13%
$45
13%
$90
0% - 100%
Employee + Spouse
% Increase from prior yr
$120
20%
$60
20%
$140
17%
$70
17%
$200
43%
$100
43%
$255
28%
$150
50%
$255
0% - 70%
Employee + Family
% Increase from prior yr
$180
20%
$90
20%
$210
17%
$105
17%
$300
43%
$150
43%
$360
20%
$200
33%
$360
0% - 70%
$3,000
$3,000
$6,000
$6,000
80%
90%
$25 90% + ded
$750
$1,500
2013
New Plan
$250
$500
$2,500
$2,500
$4,500
$4,500
80%
90%
$25 90% + ded
$750
$1,500
2012
80% PPO
HDHP
$1,500
$3,000
$1,500
$3,000
$4,000
$4,000
$8,000
$8,000
80%
90%
$25 90% + ded
$4,000
$8,000
80%
$35 - $50
One Plan
Deleted Premium 90% Plan
Attachment B‐1
Town of Vail
2012 Compensation
Base Salary Practices
TOV vs. Counties/Municipalities
$120,000.00
July, 2012
$100,000.00
$80,000.00
TOV Base
Aspen Base
Steamboat Base
$60,000.00
Pitkin County Base
Summit County Base
Avon Base
$40,000.00
Breckenridge Base
Snowmass Base
Eagle County Base
$20,000.00
0
200
400
600
800
1000
Points
$120,000.00
Base Salary Practice
TOV vs. All Organizations (MSEC)/All Cities
July, 2012
$100,000.00
$80,000.00
$60,000.00
TOV Base
$40,000.00
All MSEC Base
City Base
$20,000.00
0
200
400
Attachment C‐1
600
800
1000
Town of Vail
2007 - 2012 Compensation
Base Salary Practice
TOV vs. Counties/Municipalities
$100,000.00
2007
$80,000.00
$60,000.00
Cnty/Munis
TOV
$40,000.00
$20,000.00
0
200
400
600
800
1000
$120,000.00
Base Salary Practice
TOV vs. Counties/Municipalities
2012
$100,000.00
$80,000.00
$60,000.00
County/Muni Base
TOV Base
$40,000.00
$20,000.00
0
200
400
Attachment C‐2
600
800
1000
Town of Vail
Five-Year History for General Fund
Salaries
Benefits
Total Compensation and Benefits
Savings from Vacancies:
2007
Budget
2007
Actual
2008
Budget
2008
Actual
2009
Budget
2009
Actual
2010
Budget
2010
Actual
2011
Budget
2011
Actual
2012
Budget
2013
Proposed
12,227,608
4,252,538
16,480,146
12,074,815
4,325,805
16,400,620
13,371,331
4,519,262
17,890,593
13,319,994
4,404,800
17,724,794
13,750,464
4,666,547
18,417,011
13,357,585
4,555,786
17,913,371
13,611,200
4,621,972
18,233,172
13,045,680
4,622,295
17,667,975
13,811,947
4,566,277
18,378,224
13,122,291
4,483,006
17,605,297
13,726,371
4,600,396
18,326,767
13,925,030
4,736,153
18,661,183
(79,526)
(165,799)
(503,640)
Attachment C-3
(565,197)
(772,927)
2013 PROPOSED BUDGET
First Reading of
Ordinance No. 16, Series 2012
November 6, 2012
Town of Vail
Proposed 2013 Budget
Table of Contents
2013 Budget Highlights
1
Major Revenue Analysis
10
Summary of Changes in Personnel
11
Ten-Year Summary of Budgeted Positions by Department
12
Employee Benefits Summary
14
This report shows the list of employee benefits by percentage and costs.
General Fund Revenue and Expenditures
15
This schedule shows the major revenue and expenditures by category
in the General Fund
Summary of Operating Expense
17
This schedule shows all operating expenditures, no matter what Fund they are
paid from
Contributions and Special Events
18
Capital Projects Fund Revenue and Expenditures
29
This schedule shows revenue by type and expenditures by project in the Capital
Projects Fund for 2012, Proposed 2013, and 2014 - 2017 plan
Real Estate Transfer Tax Fund Revenue and Expenditures
32
This schedule shows revenue by type and expenditures by project in the RETT
Fund for 2012, Proposed 2013, and 2014 - 2017 plan
Marketing (Business License) Fund Revenue and Expenditures
34
Debt Services Fund Revenue and Expenditures
34
Heavy Equipment Fund Revenue and Expenditures
35
Dispatch Services Fund Revenue and Expenditures
35
Conference Center Fund Revenue and Expenditures
36
Health Insurance Fund Revenue and Expenditures
36
TOWN OF VAIL
2013 BUDGET PROPOSAL
GENERAL AND RELATED FUNDS
The Town of Vail 2013 budget proposal presented in this document reflects the town’s
vision to be the premier international mountain resort community in a fiscally responsible
manner. It provides for a continuation of the high level of service the town is known for
and reflects an impressive list of new or improved municipal facilities and services.
The following objectives were used in the creation of the budget:
• Develop a sustainable budget that operates within annual revenues
• The budget will continue to reflect the town’s vision to be the premier
international mountain resort community and will support areas of strategic focus
identified by Council including Improvement of Economic Vitality, Grow a
Balanced Community, Improve the Quality of the Experience and Develop Future
Leadership
• Departments hold expenses flat with the 2012 budget except for new facilities
and IT services relating to ongoing projects and municipal relocation
• Continue “managed vacancies” policy, with the Town Manager’s approval
needed for any vacant position to be filled
• Investigate potential to contract out services where appropriate and when
opportunities arise
• No increase to overall employee headcount (FTEs)
• Assume current levels of service
• Significant commitments to iconic events such as the 2015 Alpine World
Championship, 2015 Nation’s Event at Golden Peak, Pro-cycling Challenge and
Burton US Open funded from General Fund reserves, outside of the town’s
normal operations for the year
• Maintain excess fund balance in the General Fund for flexibility in future financing
decisions for Timber Ridge
The Town is underway with several major capital projects, including a renovation of the
Main Vail Fire Station, a renovation of the Clubhouse at the Vail Golf Course and Nordic
Center, improvements to the Ford Park Fields, improvements to the Ford Amphitheater,
reconstruction of portal entries into Lionshead, renovation of the Vail Village Information
Booth and redevelopment of the town’s municipal site. Historically the town has funded
all capital projects through the Capital Projects Fund, and later through the Real Estate
Transfer Tax fund for eligible projects. Now the town has more options and several of
the town’s more recent (and future) major projects have other sources of funding
including: Vail Reinvestment Authority bonds and other Tax Increment Financing (TIF)
revenue; Conference Center Fund re-allocation; and cost sharing with the Vail
Recreation District and Vail Valley Foundation.
Below are details of assumptions used in the development of the proposed 2013 budget:
REVENUE
The town’s 2013 budget is funded by a projected $53.8 million net revenue budget.
Net revenues exclude inter-fund charges and transfers. 2013 projected revenues are
5.5% less than 2012 amended and a 8.0% decrease from 2011. (See page 10 for Major
Revenue Analysis). The below chart identifies the various sources of town revenue:
1
Sales Tax will produce approximately 37% of annual revenue for 2013. The $20.1
million of sales tax projected is a 1.5% increase from a forecasted $19.8 million for 2012
collections, and a 2.6% increase from 2011 actual collections.
Real Estate Transfer Tax collections of $4.7 million represent 9% of total annual
revenues. Since 2004, we have separated RETT revenue into two categories:
collections from major redevelopment projects (such as the Four Seasons, Ritz Carlton
Residences, Solaris, etc.) and “base” collections, which represent all other real estate
transactions. This separation allows for more accurate trending. Both “base” collections
and collections from major redevelopment are projected flat with forecasted 2012 and a
6% increase from 2011, assuming a conservative amount of re-sales.
Property and Ownership Tax of $4.2 million will generate 8% of total revenues for 2013.
Last year, newly redeveloped properties helped to offset a 32% decrease in base
property values, for an overall reduction of only 17%. 2013 revenues should be
relatively flat with 2012, as the re-assessment will impact 2014 revenue collections. The
current base mil levy is 4.69 and constitutes 10% of the average taxpayer’s property tax
bill. The property tax projection is based on the August ’12 report received from the
county assessor.
Parking revenue from the transportation centers is projected at $3.8 million for 2013, or
7% of total revenues. This projection is flat with 2012, and a 4.6% decrease from 2011.
Intergovernmental revenue includes federal and state grants, county sales tax, county
road and bridge tax, highway users’ tax, cigarette tax and E911 Authority Board. For
2013, this revenue source represents $2.9 million, or 5% of total revenues for the town.
2
While the majority of these funds are from taxes, they also include a federal grant of
$39,000 for fire fighters from the SAFER grant.
Ski Lift Tax and Franchise Fees total $3.5 million and $1.1 million, respectively for 2013,
representing 9% of the total annual revenue.
The Rent, Fines and Miscellaneous category appears large due to the $5.0 million
anticipated from the land sale to the Medical Office Building (MOB) group as a part of
the municipal site redevelopment.
The town will continue to receive reimbursement from the Vail Reinvestment Authority
for expenditures directly relating to capital projects within the tax increment district. In
2013, the town expects to be reimbursed a total of $1.2 million for those projects. More
detail on these projects is included below under Capital Projects Fund expenditures.
EXPENDITURES
The town’s expenditure budget for 2013 is $55.3 million excluding inter-fund transfers
and charges. This is a 32.9% decrease from the 2012 amended budget, mainly due to
large capital projects currently underway in 2012 that will most likely continue into 2013
such as the Lionshead Portal projects, renovation of the Vail Village Information Booth,
Guest Service Enhancements and Wayfinding projects, etc. Included in this amount are
capital projects that will be reimbursed from the Vail Reinvestment Authority (see Capital
Projects section below).
Sixty-six percent of the expenditures are to provide municipal services and thirty-four
percent to fund capital improvements. The town does not currently have any debt
service payments due in 2013 or beyond.
Within municipal services, 62% of spending is related to staffing costs. These costs
include salary expense, overtime, and benefits such as health insurance, disability
coverage, worker’s compensation, pension, life insurance, unemployment and Medicare.
The town’s operations are supported by 284 full time equivalent (FTE) positions in 2013,
flat with 2012 and down from 300 at the beginning of 2009. Of these, 212.8 are full-time
3
regular employees. Shifts in headcount include the reduction of 2 full-time positions, with
those services now contracted out (2 custodian positions). Additions include a .48 FTE
summer seasonal for the streets department based on increased event attendance and
frequency, two summer seasonal positions (.96 FTE) for the landscape and irrigation
crew based on increased maintenance from new facilities and medians, and a .5 FTE for
a temporary position in the Finance department to assist with the new system
implementation. A vacant Code Enforcement Officer position will be filled, which will
provide additional service at high traffic locations such as Hanson Ranch Road, East
Lionshead Circle and Golden Peak. Please refer to page 11 for summary of FTE
changes, and page 12 for a 10-year history of the town’s FTE count.
Employee benefits are projected at $5.9 million, representing 36.7% of base salary
expense for 2013 (please refer to page 14 for a breakout of employee benefits). The
largest single component of benefit cost is health insurance at 49%, followed by pension
contributions at 35%.
Health claims are a significant portion of employee benefits costs and have been
trending at an annual increase of 10% per year for the last several years. Staff is
managing rising costs by sharing a portion of these expenses with employees through
changes to health plan design (for example, increases to employee-paid deductibles, copays and out of pocket maximums). Employee monthly premiums will also increase.
The town plans to use $117,000 of Health Insurance Fund reserves (these reserves
grow from annual contributions by both employees and the town, with most of the
current growth occurring between 2001 and 2008). The reserves are intended to protect
the town from excessive claim activity (unanticipated) in one year, and current reserves
adequately provide this protection. See page 36 for a detailed fund statement for the
Health Insurance Fund.
While the above narrative summarized the overall proposed town financial outlook for
2013, the following provides an explanation of budgetary assumptions for each fund:
4
GENERAL FUND
The General Fund supports the town’s basic municipal operations. The attached
General Fund proposed budget for these operations has a surplus of $88,380, which
does not include commitments to large special events such as the World Alpine Ski
Championships or Burton US Open Snowboarding Championships. With current
assumptions of $875,000 being spent on these events in 2013, the resulting fund
balance will total $21.6 million at the end of 2013, representing 71% of annual revenues.
25% is the Council directive as the minimum fund balance.
REVENUE - $30,323,775
The General Fund’s primary source of revenue is sales tax followed by property and
ownership tax, parking, and lift tax. While budgeted sales tax collections have increased,
the town has also experienced decreases to both property tax and parking revenues.
Other revenue items have helped to reduce the impact of these decreases in annual
revenue streams, but the town is still challenged to operate within annual collections.
Sales Tax - $12,261,000
In this budget proposal, 61% of the town’s 4% general sales tax is allocated to the
General Fund. The remaining 39% is allocated to the Capital Projects Fund. While this
split is the same percentage used on average over the last 10 years for budget
purposes, the actual share of revenue has averaged 50/50 since 2005. The “split”
percentages change when sales tax collections do better than expected (excess
revenue goes directly to the Capital Projects Fund) and the above averages include the
impact of transfers of fund balance from the General Fund to the Capital Projects Fund.
Since 2001, $10.1 million has been transferred into the Capital Projects Fund for both
specific projects and to increase capital reserves.
Historically Council has approved budgets with a super-majority vote for any split other
than 50/50. While staff is recommending a 61/39 split of sales tax collections, we will
continue to implement the policy of allocating any revenues in excess of the original
budget to the Capital Projects Fund, as has been done in years past.
2013 sales tax revenue is projected to be 1.5% higher than forecasted 2012
collections of $19.8 million, and a 2.6% increase from 2011.
Licenses and Permit Fees - $1,280,580
The largest component of licenses and permits is construction permit fees, which
includes building, mechanical, plumbing, and electrical permits. The 2013 budget for
construction permits is projected based on a four-year average of annual collections and
does not anticipate any major redevelopment projects.
Property Tax, Parking Revenue, Ski Lift Tax and Franchise Fees budgetary
assumptions were discussed above, in the Revenue section.
5
EXPENDITURES - $31,110,395
As a service organization, the majority of spending relates to staffing. For 2013, this
represents $18.7 million or 60% of total expenditures which includes benefits and a 4%
proposed merit increase based on employee performance.
Departmental spending of $6.8 million (also labeled as “All Other Operating” in the
General Fund statement) is an increase of 3.9% from the 2012 amended budget. With
the impending transition of municipal office locations during construction, the town is
preparing for extensive coordination and planning in order to accomplish a seamless
transition in servicing our customers and guests. In particular, the Information
Technology department has proposed an increase to contract services in the 2013
budget to ensure a simultaneous changeover of our technology and phone systems.
Other notable changes include a request for additional seasonal staffing to help manage
growing attendance at a number of special events, increased operating hours for the
Welcome Centers and operational expenses related to The Grand View, the new
community space in the Lionshead Welcome Center.
“Contributions and Special Events” includes the Economic Development / Commission
on Special Event department, as well as staff recommendations for Council
Contributions (pages 18-28). The 2013 proposed expenditures followed the budget
guidelines for all other departments, to remain flat with 2012 budget.
Additional contributions to the 2015 World Alpine Ski Championships ($250K per year
for 5 years), the 2015 Nations Event at Golden Peak ($375K per year for 4 years) as
well as the Burton US Open (at $250K) are proposed to be funded from General Fund
reserves because they cannot be absorbed within the annual budget allocations. Staff
recommends supplementing the budget at a later date for a potential Pro-cycling
Challenge once more information is gathered about the event.
“Heavy Equipment Operating and Replacement” charges are projected at a less than 1%
increase from the 2012 amended budget. The operating costs are charged back to
departments based on their use of the vehicles and equipment. Replacement charges
are based on a long-term replacement plan for town vehicles. These internal service
charges go into the Heavy Equipment Fund as revenues.
Dispatch Services charges total $569,193 for 2013 based on a three-year average
usage by the town (34.3% of total 911 call volume). While call volume has increased
8.9% from 2012, the 2013 charges are a decrease of 1.1% due to the E911 Authority
Board funding one additional dispatch position. This has reduced the charges to all
participating agencies. These service charges go into the Dispatch Services Fund as
revenue.
The projected 2013 General Fund budget results in a net increase to fund balance of
$88,380 before iconic event spending. Town reserves (fund balance) within the General
Fund are projected at a healthy 71% of annual revenues, or $21.6 million by the end of
2013.
6
CAPITAL PROJECTS FUND
REVENUE - $14,288,955
Sales tax is a primary revenue source for capital projects. For 2013, $7,839,000 or 39%
of the town’s projected sales tax revenue is allocated to the Capital Projects Fund.
2013 also reflects the $5.0 million in revenue from the sale of land to the Medical Office
Building group as a part of the municipal site redevelopment.
Use Tax collections are budgeted at $1.0 million, flat with the 2012 amended budget.
2012 collections currently exceed the budgeted amount however this includes some
activity from large residential and commercial renovation projects. No major projects are
assumed for 2013.
EXPENDITURES - $14,597,900
$1.2 million of the above will be reimbursed by the Vail Reinvestment Authority (VRA) for
capital projects within the Lionshead TIF District such as Guest Services Enhancements
($500K), a feasibility study for a Simba Run underpass with costs split with CDOT
($200K), a renovation of the Lionshead parking structure entry ($200K) and $310K of
annual parking structure capital maintenance costs.
Other noteworthy projects for 2013 include:
• Construction costs for the start of the municipal redevelopment (mainly the
demolition, site work and parking garage) of $5.0 million
• Municipal relocation cost estimate of $800K, which includes moving costs, rent
expense for the interim period, any required tenant finishes on rental property,
I.T. set up and transition services and relocation of the Live Scan system used by
police (necessary due to building tear-down and redesign). Other items may be
added to this list as we continue investigating relocation impacts.
• Completion of the Main Vail Fire Station renovation at $1.75 million; this project
was started in 2012.
• Guest Service Enhancement project ($1.1M), with $500,000 to be reimbursed by
VRA for improvements within the district.
• CDOT-required parking at Safeway at a total cost of $700,000
• Business Systems replacement totaling $575K which includes $175K to
complete the replacement of the town’s financial accounting system (as
previously budgeted over a two-year period) and $350K for the replacement of
the Community Development permitting system. Both projects were reviewed by
an internal IT steering committee.
The Capital Projects fund is projected to have a fund balance of $12.6M at the end of
2013, not including financing options for the municipal project.
7
REAL ESTATE TRANSFER TAX (RETT) FUND
REVENUE - $4,877,215
The primary revenue source for this fund is the 1% real estate transfer tax, accounting
for $4,671,000 in projected revenue for 2013. Collections are projected flat with
forecasted 2012 assuming a conservative amount of re-sales.
EXPENDITURES - $4,274,378
Use of the RETT Fund is restricted by ordinance to parks, recreation, open space, and
environmental sustainability. RETT currently provides funding for both operating and
capital expenditures within those categories. Total operating expense of $2.4M for 2013
includes:
•
•
•
•
•
•
Annual Park and Landscape maintenance ($1.4M)
Environmental Sustainability staff and programs ($250,000)
Continuation of Forest Health projects ($195,000)
Management of AIPP programs ($94,005)
Betty Ford Alpine Garden annual support ($65,620)
Eagle River Watershed Council support for Black Gore Creek projects ($62,000)
Noteworthy capital projects for 2013 include:
•
•
•
•
Stream bank mitigation ($750,000)
Bike lanes on the south frontage road ($600K) from West Vail to roundabout to
Matterhorn
The start of construction for improvements to the Ford Park portals ($100K)
Continuation of projects at Ford Park and the Clubhouse at the Vail Golf Course
and Nordic Center – no dollars are proposed for 2013. Unused funds from 2012
will be requested in the spring of 2013 budget supplemental.
The RETT fund is projected to have a fund balance of $10.0 million by the end of 2013.
VAIL MARKETING FUND
Business license fees provide the revenue for this fund, which is restricted to marketing
Vail. Revenue is expected to be flat with 2012. Expenditures for marketing through the
Commission on Special Events (CSE) are budgeted at $300,000.
DEBT SERVICE FUND
This fund is used to manage principal and interest on the town’s outstanding debt. No
activity is currently showing as all prior debt will be paid off by December, 2012.
8
HEAVY EQUIPMENT FUND
This is an internal services fund that manages the maintenance and repair of town
vehicles and equipment and the purchase of replacement vehicles other than buses and
fire trucks. Costs are charged back to departments based on their use of the vehicles
and equipment.
DISPATCH SERVICES FUND
This is an enterprise fund, e.g., more than half of its revenue is from sources outside of
the town, managing emergency communications for all of Eagle County. The E911
Board has agreed to fund one additional dispatch position, so in total now funds eight
dispatcher positions, two supervisor positions and a systems engineer. In 2013, there is
a 1.1% decrease in the town’s fees based on additional funding from the E911 Board,
offset by an increase in call volume, of which Vail Police and Vail Fire total 34.3%.
CONFERENCE CENTER FUND
This fund was established in 2003 to account for a 1.5% public accommodations tax and
a .5% sales tax imposed by election for the purpose of building and operating a
conference center in the town. These taxes were rescinded by election in November of
2005. In November, 2011 voters approved using accumulated funds for three capital
projects (major renovations of the Vail Golf Course and Nordic Center, Ford Park Fields
and the Ford Park Amphitheater). Two of the projects will be managed by the town and
are reported within the RETT Fund, partially paid for by Conference Center funds of $6.8
million. The town is also contributing $2.1 million to the renovation of the Ford
Amphitheater, a project managed by the Vail Valley Foundation. This expenditure will
be charged directly to the Conference Center Fund.
HEALTH INSURANCE FUND
This internal services fund manages the costs of providing health and short-term
disability insurance to employees. Net costs are charged to departments as employee
benefits. Since the town is self-insured on these items, a sufficient fund balance is
maintained to absorb extraordinary claims experience. Claims over $75,000 per person
are covered by an indemnity “stop loss” insurance product. Although increasing
healthcare costs are shared with employees, staff has recommended use of $117,000 of
fund balance to help offset the anticipated increase in medical claims for 2013. This
Fund is projected to have a fund balance of $702,384 by the end of 2013.
9
Major Revenue Analysis
2013 Budget
2004
Actual
2005
Actual
2006
Actual
2007
Actual
2008
Actual
2009
Actual
2010
Actual
2011
Actual
2012
Amended
2013
Proposed
Comments
% vs. 2012 Amd
General Sales Tax
15,581,575
5.7%
RETT Tax
4,850,152
48.3%
Parking Revenue
3,285,932
9.8%
Property & Ownership Tax
2,621,494
-7.1%
Lift Tax Revenue
2,496,162
9.8%
Construction Fees
1,608,461
Construction Use Tax
16,791,157
7.8%
6,206,054
28.0%
3,651,537
11.1%
2,627,877
0.2%
2,777,698
11.3%
2,466,054
17,986,796
7.1%
6,239,744
0.5%
4,007,334
9.7%
2,931,347
11.5%
2,975,097
7.1%
3,481,989
18,913,138
19,631,366
5.2%
6,536,118
4.7%
4,514,392
3.8%
9,091,917
39.1%
4,705,985
12.7%
3,012,030
2.8%
3,039,619
4,309,622
4,992,752
53.3%
41.2%
43.4%
-
-
-
-
7.8%
3,799,444
-23.9%
608,483
N/A
Other Taxes
1,254,005
-0.9%
Federal / County Grants
1,412,098
1474.2%
Earnings on Investments
446,430
43.1%
Rental Income
803,939
30.4%
E911 and Interagency Dispatch
1,088,068
4.9%
1,251,928
-0.2%
19,500
-98.6%
1,112,872
149.3%
780,214
-3.0%
1,165,164
7.1%
-
Vail Reinvestment Authority Transfers
1,367,139
9.2%
1,739,052
8818.2%
2,133,315
91.7%
827,280
6.0%
1,337,583
14.8%
-
1,399,739
2.4%
59,542
23.0%
897,958
8.5%
1,528,608
14.3%
-
-72.4%
4,975,795
4,506,491
1,644,975
17.5%
-
-7.0%
1,341,731
713,582
1,545,535
-6.0%
203,765
-29.8%
949,961
5.8%
1,657,622
8.4%
-
10.8%
4,403,706
176.5%
5,037,042
-36.6%
4,023,940
1.2%
4,951,386
-20.1%
5,031,770
9.9%
3,357,717
1.6%
3,529,125
10.2%
1,272,606
-64.7%
N/A
1,841,335
6,950,701
4.6%
3,048,011
19,581,414
4.5%
5.7%
17.3%
-96.6%
2,624,092
2,513,481
43.1%
3,277,703
17,676,115
-13.8%
4.2%
2.2%
57.6%
16,913,338
5.1%
985,377
-5.2%
1,103,119
-22.6%
721,002
54.6%
1,711,350
-34.6%
1,806,708
10.7%
3,785,144
5.6%
1,596,040
1757.6%
460,234
-75.0%
912,090
330,216
862,151
63.4%
895,872
-5.5%
1,908,591
14.9%
-
539,541
-28.3%
-4.0%
1,904,572
-57.8%
3.9%
1,958,581
0.2%
1,070,365
2.6%
7,125,196
N/A
All Other Revenue
8,609,569
9.5%
Total Revenue
% compared to Prior Year
44,057,885
15.0%
10,091,661
17.2%
48,941,716
11.1%
5,137,281
-49.1%
50,163,958
2.5%
7,327,228
42.6%
54,845,217
9.3%
6,500,285
-11.3%
58,018,698
5.8%
4,885,916
-24.8%
43,924,542
-24.3%
7,957,308
565.7%
6,238,751
62.9%
57,973,811
-21.6%
58,437,024
32.0%
0.8%
w/o VRA Reimbursement:
10
18,900,000
-3.5%
3,835,000
-12.9%
3,839,000
-4.6%
4,232,000
-15.9%
3,492,000
-1.1%
1,083,000
9.9%
1,000,000
38.7%
1,742,600
-3.5%
982,010
-38.5%
330,024
-38.8%
929,816
3.8%
1,919,317
-2.0%
9,035,000
26.8%
5,563,982
-10.8%
56,883,749
-2.7%
20,100,000
2013 projected 1.5% higher than forecasted 2012 collections; 2.6% above 2011 actual
6.3%
4,671,000
21.8%
3,839,000
Flat with forecasted 2012 based on current year to date collections of $4.1M
Base sales make up 75% of total projection for 2013
Flat with 2012 amended and a 4.6% decrease from 2011
0.0%
4,217,000
Non-assessment year; Will adjust based on County input in August
-0.4%
3,492,000
0.0%
1,184,660
9.4%
1,000,000
2013 budgeted flat with 2012 amended; 1.1% decrease from 2011
Year to date 2012 is currently down 2.7% from 2011 collections (calendar year, not season)
Based on average annual collections over the last 4 years
Does not include impact of Municipal and Medical office projects
Flat with 2012; Does not include impact of Municipal and Medical office projects
0.0%
1,804,614
3.6%
39,060
County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, etc.
Increase in Road & Bridge based on 5-year average
All other items flat
SAFER grant (thru 2013), COPS grant (thru 2012); 2012 amended $828K Matterhorn Bridge
-96.0%
298,796
2013 based on .5% return on available fund balance
-9.5%
905,605
-2.6%
1,928,941
0.5%
1,210,000
-86.6%
9,068,746
63.0%
53,759,422
-5.5%
-8.0%
Slight decrease from 2012; Since 2010, overall rental activity has decreased due to
market pricing and availability
Funding by E911 Authority Board and participating agencies; Slight increase due to
call volume; Would have been higher but E911 Board funding additional position
2010 & 2011 for LionsHead Transit and Welcome Centers
2012 for LionsHead Portal projects, Energy enhancements, Library remodel and Guest Services
2013 for continuation of Guest Service Enhancements, LH parking entry, etc.
2005 incl. $4M Conference Center collections & $2M project reimb.
2007 incl. $1.2M recreation ammenities and $1.3M project reimb.
2008 incl. over $1M of project reimbursement and $500K in Housing Fee in Lieu
2010 incl. repayment of VRD promissory note ($1.028M), sale of Arosa duplex ($816K)
Vail Resorts remib for skier drop off $725K and project reimbursements $783K
2013 includes $5.0M from municipal redevelopment land sale
Town of Vail 2013 Proposed Budget
Summary of Changes in Personnel
From 2012 Original Budget to 2013 Budget
2013
Changes
Full-time Regular Positions
Finance technician
CSE Coordinator schedule
Facilities Custodians
Seasonal Positions
Landscape technician
Irrigation technician
Streets summer HEO
Total Changes to FTE Count:
Comments
0.50 Temporary position during systems projects
0.05 Increase in 2 hours per week
(2.00) Removed vacant custodian positions; contract services now
(1.45)
0.48 Increase due to new facilities & medians
0.48 Increase due to new facilities & medians
0.48 Increase due to number and attendance of special events
1.44
(0.01)
11
TOWN OF VAIL 2013 BUDGET
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
Department
Full-Time Regular Positions - Funded by TOV
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2013
Positions
Change
Town Officials
7.10
6.50
6.90
6.90
7.06
6.23
6.23
6.23
5.43
4.43
4.43
0.00
Administrative Services
18.00
18.00
19.15
18.15
19.68
21.02
20.35
20.35
19.35
19.35
19.40
0.05
Community Development
15.00
14.00
13.85
13.85
15.18
15.18
17.85
15.85
14.85
13.85
13.85
0.00
Fire
18.20
18.00
18.00
18.00
18.00
22.00
21.25
24.25
24.00
24.00
24.50
0.50
Police and Communications
61.75
54.25
56.25
54.25
54.50
54.50
54.50
55.50
53.75
54.75
54.25
(0.50)
Library
8.75
6.38
6.38
6.38
6.63
6.63
6.55
6.55
6.55
6.55
6.55
0.00
Public Works, Streets & Roads, Landscaping
29.75
29.75
31.25
31.75
31.75
31.75
30.80
30.80
30.80
30.80
30.80
0.00
Transportation & Parking
28.50
27.50
30.50
31.00
31.00
31.00
33.00
31.00
31.00
31.00
31.00
0.00
Fleet Maintenance
13.00
13.00
13.00
13.00
13.00
13.00
13.00
12.00
12.00
12.00
12.00
0.00
Facility Maintenance
20.50
20.50
20.00
20.00
20.00
20.00
20.00
20.00
20.00
18.00
16.00
(2.00)
Capital Projects
1.00
1.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
221.55
208.88
216.28
213.28
216.80
221.31
223.53
222.53
217.73
214.73
212.78
Total FTE's - Full-Time Regular
(1.95)
Fixed Term Employees
Administrative Services
1.00
Community Development
1.00
2.00
-
1.00
-
-
-
-
-
0.50
0.50
-
-
-
0.00
6.00
6.00
5.00
4.00
4.00
1.00
2.00
2.00
2.00
2.00
-
-
-
-
0.00
1.48
3.48
3.48
3.48
3.00
-
-
-
-
0.00
Public Works, Streets & Roads, Landscaping
1.75
1.63
1.63
1.63
1.50
-
-
-
0.00
Capital Projects
1.25
1.63
1.63
1.63
1.50
0.75
0.75
0.75
0.75
1.00
1.00
1.00
3.75
12.23
16.49
14.49
13.74
13.00
3.00
Fire
Police and Communications
-
Document Imaging
Total Fixed-Term
1.00
-
0.50
-
1.50
-
-
0.50
0.50
0.00
1.00
1.00
1.00
0.00
1.00
1.50
2.00
0.50
Externally Funded Employees
Police and Communications
7.50
8.00
6.50
8.00
9.00
9.00
9.00
10.00
10.00
10.00
10.00
Total Externally Funded
7.50
8.00
6.50
8.00
9.00
9.00
9.00
10.00
10.00
10.00
10.00
0.00
0.00
Seasonal Positions - Funded by TOV
Town Officials
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Administrative Services
0.42
0.42
0.98
1.04
0.59
1.19
1.94
1.94
1.94
1.94
1.94
0.00
12
TOWN OF VAIL 2013 BUDGET
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
Department
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2013
Positions
Change
Community Development
0.96
0.48
0.00
0.00
0.00
1.25
0.25
0.00
0.00
0.25
0.25
0.00
Fire
1.40
1.40
1.51
1.68
7.20
7.20
10.20
10.20
12.70
13.70
13.70
0.00
Police and Communications
0.48
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Library
1.09
2.48
2.48
2.48
1.70
1.70
1.70
1.70
1.70
1.70
1.70
0.00
Public Works/ Streets & Roads/Landscaping
9.55
7.57
8.69
8.94
11.42
11.90
12.86
10.46
10.46
10.94
12.38
1.44
Transportation & Parking
26.89
25.84
23.24
22.78
25.31
26.70
25.70
27.46
27.46
27.46
27.46
0.00
Fleet Maintenance
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.25
0.25
0.25
0.25
0.00
Facility Maintenance
0.83
1.33
1.33
1.36
1.38
1.38
1.38
1.38
1.38
1.38
1.38
0.00
Total Seasonal / Part-Time
41.62
39.52
38.23
38.28
47.60
51.32
54.03
53.39
55.89
57.62
59.06
All FTE's (Full-Time Equivalents)
Town Officials
7.10
6.50
6.90
6.90
7.06
6.23
6.23
6.23
5.43
4.43
4.43
0.00
Administrative Services
19.42
19.42
20.13
20.19
20.27
22.21
22.29
22.29
21.29
21.29
21.84
0.55
1.44
Community Development
15.96
16.48
19.85
19.85
20.18
20.43
22.10
16.35
14.85
14.10
14.10
0.00
Fire
19.60
19.40
20.51
21.68
27.20
31.20
33.45
34.45
36.70
37.70
38.20
0.50
Police and Dispatch Total
62.23
3.00
27.00
5.00
5.25
22.00
62.25
3.00
28.98
5.00
5.25
22.00
64.23
2.00
30.48
5.00
5.25
23.00
65.73
2.00
31.00
5.00
5.50
23.48
66.98
2.00
31.25
5.00
5.25
23.48
66.98
2.00
31.00
5.00
5.50
23.00
66.50
2.00
28.00
5.00
5.50
25.00
65.50
2.00
27.00
5.00
4.75
25.00
63.75
2.00
28.00
5.00
4.75
25.00
64.75
2.00
28.00
5.00
4.25
25.00
64.25
0.00
0.00
0.00
(0.50)
0.00
(0.50)
Library
9.84
8.86
8.86
8.86
8.33
8.33
8.25
8.25
8.25
8.25
8.25
0.00
Public Works, Streets & Roads
39.30
37.32
41.69
42.32
44.80
45.28
45.16
42.76
41.26
41.74
43.18
1.44
Admin
Patrol
Investigation
Records
Dispatch
Transportation & Parking
55.39
53.34
53.74
53.78
56.31
57.70
58.70
58.46
58.46
58.46
58.46
0.00
Fleet Maintenance
13.00
13.00
13.00
13.00
13.00
13.00
13.00
12.25
12.25
12.25
12.25
0.00
Facility Maintenance
21.33
21.83
21.33
21.36
21.38
21.38
21.38
21.38
21.38
19.38
17.38
(2.00)
Capital Projects / Fixed Term
Total FTE's
1.00
264.17
1.75
260.15
3.00
273.24
2.38
276.05
2.38
287.88
2.63
295.37
2.50
299.56
1.00
288.92
1.00
284.62
1.50
283.85
1.50
283.84
13
0.00
(0.01)
Town of Vail
Employee Benefits
2010
Actual
Full-Time Regular Employees
Fee Based
Health Insurance
Group Term Life and Accidental Death Insurance
Long-term Disability Insurance
Survivor's Life Insurance
Short-term Disability Insurance
Ski Pass / Fitness
Sworn Officer Death and Disability Insurance
Subtotal Fee Based
% Salary
2011
Actual
% Salary
2,525,000
213,525
19.1%
1.6%
2,575,000
181,145
19.90%
1.40%
25,400
144,794
68,336
2,977,055
0.2%
1.1%
0.5%
22.5%
14,516
79,000
67,641
2,917,302
Payroll Based
Pension Contribution
Medicare
Workers' Compensation Insurance
Unemployment Compensation Insurance
Subtotal Payroll Based
2,059,475
168,269
158,471
27,867
2,414,082
15.6%
1.3%
1.2%
0.2%
18.3%
Total Full-Time Benefits
5,391,137
Part-Time and Seasonal Employees
Fee Based
Ski Pass / Fitness
Ski Pass / Fitness - Boards
Mini-Med Program
Payroll Based
Pension Contribution
Medicare
Workers' Compensation Insurance
Unemployment Compensation Insurance
Subtotal Payroll Based
Total Part-Time and Seasonal Benefits
Total Benefits - All Employees
2012
Budget
% Salary
2013
Budget
% Salary
0.10%
0.60%
0.50%
22.50%
2,700,000
74,000
53,000
74,000
25,000
95,000
72,000
3,093,000
19.78%
0.54%
0.39%
0.54%
0.18%
0.70%
0.53%
22.66%
2,875,000
74,000
53,000
74,000
20,000
85,000
72,000
3,253,000
20.48%
0.53%
0.38%
0.53%
0.14%
0.61%
0.51%
23.17%
1,976,794
166,723
169,950
46,585
2,360,052
15.30%
1.30%
1.30%
0.40%
18.30%
2,084,625
182,938
191,400
41,000
2,499,964
15.27%
1.34%
1.40%
0.30%
18.31%
2,037,659
188,598
192,200
42,100
2,460,556
14.51%
1.34%
1.37%
0.30%
17.52%
40.8%
5,277,354
40.80%
5,592,964
40.97%
5,713,556
40.69%
117,746
9,100
3,375
6.1%
0.5%
0.2%
60,835
9,100
2,924
3.50%
0.10%
75,000
9,100
6,000
3.68%
0.45%
0.29%
75,000
9,100
6,000
3.70%
0.45%
0.30%
28,989
27,788
22,973
4,040
83,790
1.5%
1.4%
1.2%
0.2%
4.3%
36,958
29,373
26,664
7,309
100,304
1.80%
1.40%
1.30%
0.40%
4.90%
30,586
29,566
27,716
6,117
93,985
1.50%
1.45%
1.36%
0.30%
4.61%
30,419
29,405
27,565
6,084
93,473
1.50%
1.45%
1.36%
0.30%
4.61%
214,011
11.1%
173,163
8.50%
184,085
9.03%
183,573
9.05%
5,605,148
37.0%
5,450,517
36.49%
5,777,049
36.82%
5,897,130
36.70%
14
TOWN OF VAIL 2013 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
2011
Actual
Revenue
Local Taxes:
Sales Tax Split b/t Gen'l Fund & Capital Fund
Sales Tax
Property and Ownership
Ski Lift Tax
Franchise Fees, Penalties, and Other Taxes
Licenses & Permits
Intergovernmental Revenue
Transportation Centers
Charges for Services
Fines & Forfeitures
Earnings on Investments
Rental Revenue
Miscellaneous and Project Reimbursements
Total Revenue
2012
Budget
2012
Amended
2013
Proposed
$
19,581,415
54/46
$
17,800,000
61/39
$
18,900,000
61/39
$
20,100,000
61/39
$
10,859,000
5,031,770
3,529,125
1,073,138
1,136,966
2,066,191
4,023,940
962,342
265,575
188,848
895,872
477,845
30,510,613
$
10,859,000
4,232,000
3,492,000
1,112,753
955,000
1,911,250
4,425,000
774,850
325,000
116,900
869,816
207,000
29,280,569
$
11,530,000
4,232,000
3,492,000
1,037,753
1,155,000
1,911,250
3,839,000
799,596
325,000
116,900
929,816
302,000
29,670,315
$
12,261,000
4,217,000
3,492,000
1,074,442
1,280,580
1,861,914
3,851,000
759,347
270,887
175,000
905,605
175,000
30,323,775
Expenditures
Salaries
Benefits
Subtotal Compensation and Benefits
Contributions and Special Events
All Other Operating Expenses
Heavy Equipment Operating Charges
Heavy Equipment Replacement Charges
Dispatch Services
Total Expenditures
Revenue Over (Under) Expenditures
Transfer to Capital Projects Fund
2015 World Alpine Ski Championships
Pro-cycling event
2015 Nation's Event
Vail's 50th Anniversary
Burton US Open
Surplus Net of Transfers & New Programs
13,122,291
4,483,006
17,605,297
13,679,222
4,597,131
18,276,353
13,726,371
4,600,396
18,326,767
1,278,453
1,383,318
1,533,218
1,373,648
5,524,989
2,196,237
537,417
537,827
27,680,220
6,222,776
2,253,304
547,008
575,706
29,258,465
6,536,076
2,278,304
547,008
575,706
29,797,079
6,788,291
2,282,796
560,284
569,193
30,235,395
2,830,393
22,104
(126,764)
88,380
(1,845,800)
(250,000)
(75,000)
-
(250,000)
(75,000)
(375,000)
(250,000)
-
(50,000)
(250,000)
(375,000)
(350,000)
-
(250,000)
(375,000)
(250,000)
(927,896)
(1,151,764)
(786,620)
659,593
Beginning Fund Balance
22,886,692
21,645,224
2013 1.5% increase from 2012 forecast of $19.8M
2013 flat with 2012; Re-assessment will impact collections in 2014
2013 flat with 2012 budget
Based on historical trends
No major redevelopment projected; Does not include MOB/Muni project
Incl. COPS grant thru '12 and SAFER grant thru '13; remainder based on 5-yr avg
2013 flat with 2012 amended
Mainly based on RETT mgmt fee; VLMD fee and VRA fee
2013 updated based on 5-year average
Approx. 0.5% of fund balance
3% increase every-other year
Based on 5-year average
13,925,030 4% performance-based merit
4,736,153 40.7% full time benefits in 2013 (vs 40.8% actual rate for 2011)
18,661,183
23,546,285
22,394,521
Ending Fund Balance
$
23,546,285
$
20,717,328
$
22,394,521
$
21,607,901
EHOP balance included in ending fund balance not spendable
$
690,000
$
690,000
$
690,000
$
690,000
15
Comments
2013 removed the 1-time 2012 contributions (Vail 50th for Ski Museum, Vail DVD,
Gran Fondo)
Depts held flat with exeptions: Add'l IT services; new facilities mtce & mgmt
2013 slight increase based on higher fuel prices; 2% per year thereafter
Based on replacement schedule
2013 increase based on usage
TOWN OF VAIL 2013 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
2011
Actual
Revenue
Local Taxes:
Sales Tax Split b/t Gen'l Fund & Capital Fund
2012
Budget
2012
Amended
2013
Proposed
$
19,581,415
54/46
$ 17,800,000
61/39
$ 18,900,000
61/39
$ 20,100,000
61/39
$
10,859,000
5,031,770
3,529,125
1,073,138
1,136,966
2,066,191
4,023,940
962,342
265,575
188,848
895,872
477,845
30,510,613
$ 10,859,000
4,232,000
3,492,000
1,112,753
955,000
1,911,250
4,425,000
774,850
325,000
116,900
869,816
207,000
29,280,569
$ 11,530,000
4,232,000
3,492,000
1,037,753
1,155,000
1,911,250
3,839,000
799,596
325,000
116,900
929,816
302,000
29,670,315
$ 12,261,000
4,217,000
3,492,000
1,074,442
1,280,580
1,861,914
3,851,000
759,347
270,887
175,000
905,605
175,000
30,323,775
1,279,098
3,227,937
1,494,044
4,279,261
537,827
3,081,027
3,465,263
4,737,871
3,324,447
782,557
1,470,887
27,680,220
1,453,334
3,467,195
1,581,504
4,591,423
575,706
3,078,507
3,674,733
4,889,032
3,551,345
816,751
1,578,935
29,258,465
1,372,134
3,683,195
1,603,104
4,591,423
575,706
3,102,421
3,674,733
4,974,032
3,673,545
816,751
1,730,035
29,797,079
1,398,654
3,884,510
1,562,046
4,672,121
569,193
3,212,052
3,778,178
5,011,161
3,754,374
813,959
1,579,147
30,235,395
2,830,393
22,104
(126,764)
88,380
Transfer to Capital Projects Fund
2015 World Alpine Ski Championships
Pro-cycling event
2015 Nation's Event
Vail's 50th Anniversary
Burton US Open
(1,845,800)
(250,000)
(75,000)
-
(250,000)
(75,000)
(375,000)
(250,000)
-
(50,000)
(250,000)
(375,000)
(350,000)
-
(250,000)
(375,000)
(250,000)
Total Expenditures
29,851,020
Sales Tax
Property and Ownership
Ski Lift Tax
Franchise Fees, Penalties, and Other Taxes
Licenses & Permits
Intergovernmental Revenue
Transportation Centers
Charges for Services
Fines & Forfeitures
Earnings on Investments
Rental Revenue
Miscellaneous and Project Reimbursements
Total Revenue
Expenditures by Type:
Municipal Services:
Town Officials
Administrative Services & Risk Management
Community Development & Housing
Police
Police Communications
Fire
Public Works & Streets
Transportation & Parking
Facilities
Library
Economic Development
Total Expenditures
Revenue Over (Under) Expenditures
Surplus Net of Transfers & New Programs
659,593
Beginning Fund Balance
Ending Fund Balance
30,208,465
$
30,822,079
(927,896)
31,110,395
(1,151,764)
(786,620)
22,886,692
21,645,224
23,546,285
22,394,521
23,546,285
$ 20,717,328
$ 22,394,521
$ 21,607,901
$
$
$
EHOP balance included in ending fund balance not spendable
16
690,000
690,000
690,000
Summary of Operating Expenditures
2011
Actual
2012
Original
Budget
2012
Amended
Budget
2013
Proposed
Budget
Expenditures by Type:
Operating Expenses paid for by General Fund:
Town Officials
Administrative Services & Risk Management
Community Development & Housing
Police
Police Communications
Fire
Public Works & Streets
Transportation & Parking
Facilities
Library
Economic Development
Information Center
Council Contributions
Commission on Special Events
Large event commitments: 2015s, Pro Cycling, Vail's 50th
Total paid by General Fund:
1,279,098
3,227,937
1,494,044
4,279,261
537,827
3,081,027
3,465,263
4,737,871
3,324,447
782,557
228,220
203,785
483,216
555,665
325,000
28,005,220
1,453,334
3,467,195
1,581,504
4,591,423
575,706
3,078,507
3,674,733
4,889,032
3,551,345
816,751
240,402
218,133
538,600
581,800
950,000
30,208,465
1,372,134
3,683,195
1,603,104
4,591,423
575,706
3,102,421
3,674,733
4,974,032
3,673,545
816,751
310,502
218,133
583,600
617,800
975,000
30,772,079
1,398,654
3,884,510
1,562,046
4,672,121
569,193
3,212,052
3,778,178
5,011,161
3,754,374
813,959
259,030
258,714
499,600
561,800
875,000
31,110,392
280,000
300,000
300,000
300,000
1,229,538
50,111
1,106
81,022
65,620
75,600
220,185
92,067
226,896
2,042,145
1,350,140
65,000
25,000
92,657
85,620
50,000
191,750
195,000
250,000
2,305,167
1,350,140
90,000
25,000
92,657
85,620
62,000
191,750
195,000
250,000
2,342,167
1,373,854
65,000
75,000
94,005
65,620
62,000
193,550
195,000
250,000
2,374,029
30,327,365
32,813,632
33,414,246
33,784,421
Operating Expenses paid for by Marketing Fund:
Commission on Special Events
Operating Expenses paid for by RETT:
Annual Park and Landscape Maintenance
Tree Maintenance
Street Furniture
Public Art - operating expenses
Alpine Garden Support
Eagle River Watershed Support
Mgmt Fee (Revenue to General Fund)
Forest Health
Environmental Sustainability
Total paid by RETT:
Total Operating Expenditures
17
2013 Contribution Request Spreadsheet
2012
TOWN OF VAIL FUNDING REQUEST
A
A
A
A
A
A
A
B
C
D
E
F
25,000
80,000 15 Ford Park plus ability to pay for 50
80,000
7,500
25,000
50,600
62,000 *$20K one-time for 50th Anniversary
Vail Valley Foundation
Birds of Prey (Dec. 1-4, 05)
American Ski Classic
Street Beat / Winter Concert Series
Vail International Dance Festival
Gerald R. Ford Amphitheater (Hot Summer Nights)
25,000
45,000
27,500
H
-
2015 World Alpine Ski Championships
Winter Teva Mtn Games (Feb 8-10 '13
Summer Teva Mtn Games
2015 Nations Event (Golden Peak)
250,000
375,000
Vail Symposium (2012 part of CSE budget)
Gran Fondo (2012 part of CSE budget)
Vail's 50th Anniversary
Burton US Open
25,000
40,000
350,000
-
I
J
Taste of Vail / Lamb Cook-off
Eagle Valley Land Trust
TOTAL ECONOMIC
EDUCATIONAL
K Eagle Valley Childcare - annual contribution
Vail 50th DVD / Summit Films
L Starting Hearts
M Team Transportation - Eagle County School Dist
N Education Foundation of Eagle County
O Red Sandstone Elementary PTO
P Children's Garden of Learning
TOTAL EDUCATIONAL
RECREATION
Q Ski & Snowboard Club Vail (Oct 24 - 27, 2013)
VVMC Spring Fashion Show & Luncheon
R Vail Junior Hockey - Nov 2013 Tournament
S Skating Club of Vail (July 11-15 '12 & late Dec. '12)
T Special Olympics (Sundays Jan , Feb, Mar, Apr '13)
U Vail Valley Athlete Commission (See item F)
V Foresight Ski Guides
W SOS Outreach
X Eagle Valley Senior Life
Y Vail Veterans Program
Z Small Champions of Colorado
AA Colorado Fourteeners Initiative
TOTAL RECREATION
SUB TOTAL - CONTRIBUTIONS
ARRANGEMENTS and AGREEMENTS:
AB Vail Valley Comm. TV/Ch5
Franchise Fee
SUB TOTAL - ARRANGEMENTS and AGREEMENTS
GRAND TOTAL General Fund
2012 InKind Value
2012 In-Kind Funded
GENERAL FUND Contributions:
ECONOMIC:
General Contribution: To be allocated
Bravo! Colorado / New York Philharmonic
Bravo! Colorado / Philadelphia Orchestra
Bravo! Colorado/Music Matters Education & Outreach
Bravo! Colorado/ 25th Anniversary
Bravo!/Musical Encounter series @ Donovan
Bravo!/Music on the Move Expansion
Bravo!/2013 Special Orchestra Performance (TBA)
National Repertory Orchestra
Vail Farmers' Market
Vail Jazz Festival (June 24- Sept 3 '12)
Colorado Ski Museum
UCI 2.1 Pro Cycling Event
G
2012 Cash
Funded
2013 Requests
2013 Cash
Request
10,000
3,000
7,500
*$25K one-time for anniversary
Was $175K; CANCELLED; $40K to Gran
Fondo and $50K to events survey
85,000 Discounted pkg: $7.00/performance plus 15 spaces at Ford Park
85,000
7,500
10,000
15,000
25,000
1,000
Donovan Pavilion for 3 days & nights 10am day 1 - 10am day 3
1,000
PW support
50,600
42,000 rent & 2 person office space @ TRC
85,000
90,000
20,000
2,800
60,000
27,500
57,000
175,000
9,600
through CSE
250,000
375,000
75,000
500,000
1,467,600
2,500
-
105,900
45,000
30,000
75,000
4 days of ice
300 vouchers if change date
9 days of ice + Donovan 1 day
5 days of ice
42 parking vouchers
-
5,000
1,891,000
-
TOV buses & drivers **but only to BC parking areas, not up hill to BC
Parking vouchers
60,000
27,500 $2,800 police @ Hot Summer Nights
TBD
-
-
6,000
1,548,600
-
43,317
149,217
70,000
70,000
1,618,600
-
149,217
70,000
70,000
2,090,671
18
8,000
4,500
9,000
9,000
26,000
3,000
20,000
3,000
2,800
2,800
40,000
PW, Police; use of Grand View Room and parking vouchers
Police, PW support, shuttle bus
12,000
25,000
10,000
12,000
3,000
1,100
159,500
2,500
116,400
Use of Donovan Pavilion in May 2013
3,500
3,500
Forgiveness on last loan installment (10-year interest free loan)
5,000
8,500
3,500
through CSE
45,000
3 weekends of free ice, use of Donovan 1 night & parking Nov 18-20
free ice - 5 days in July and 4 days in late December
42 parking coupons for Sundays from 1/6 thru 4/7
5,000
18,500
2,020,671
10,500
57,000
4 days usage of Dobson October 24 - 27 2013
2,500
5,000
10,500
Police, PW, Fire, Full Time staff labor
PW support: trash pickup, containers/sign, recycling
Parking pass for silent auction event: Evergreen Ball
1,233,600
19,171
2,000
5,000
37,000
111,171
6,000
2,100
250,000
45,000
2,200
2,100
375,000
48,000
6,000
Staff
2013 In-Kind
Recommended
Value
In-kind
250,000
5,285
7,500
15,391
11,891
1,050
2 blue passes
2013 In-Kind Request
85,000
85,000
7,500
4,500
9,000
Staff
Recommended
Cash
5,285
15,391
11,891
1,050
6,000
4 parking passes village plus ability to request up to 10 daily coupons
35 single day parking vouchers
5,000 10th anniversary event
36 prking vchers and prking pass for auction
5,000
16,000
1,294,600
4,650
875
39,142
207,142
80,000
80,000
1,374,600
207,142
6,500
2,200
2013 Contribution Request Spreadsheet
2012
TOWN OF VAIL FUNDING REQUEST
2012 Cash
Funded
2013 Requests
2012 InKind Value
2012 In-Kind Funded
Real Estate Transfer Tax Fund:
AC Betty Ford Alpine Garden Foundation
Operations
Water feature improvements
65,620 2 designated Ford Park summer spaces
20,000
AD Eagle River Watershed
Sediment-Bio-Monitoring-h2o quality,Riparian Restrtion
AE Eagle Valley Alliance for Sustainability
TOTAL RETT
62,000
147,620
Grand Total
1,766,220
300
0
-
300
149,517
2013 Cash
Request
100,000
97,481
6,000
203,481
2,294,152
19
Staff
Recommended
Cash
2013 In-Kind Request
65,620 2 parking designated parking spaces @ Ford Park
62,000
127,620
1,502,220
Staff
2013 In-Kind
Recommended
Value
In-kind
300
300
582,284
300
2013 Contributions
Please see the attached spreadsheet to coincide with the following background and
recommendations.
ECONOMIC
A. Bravo! Colorado
BACKGROUND INFORMATION: Bravo! Vail Valley Music Festival is requesting a total of
$227,500: $85,000 each for the Philadelphia Orchestra and the New York Philharmonic – Vail
Residency programs. Bravo! is also requesting $7,500 for the Music Matters Education and
Outreach Program, $10,000 for the Musical Encounter series at Donovan Pavilion (including an inkind request for three full days usage at a value of $10,500), $15,000 cash request for Music on the
Move Expansion and $25,000 for a Special Orchestra Performance (TBA). An in-kind contribution is
also requested for discounted parking passes of $7.00/performance in Ford Park ($10 normal rate),
plus the 15 parking spaces at Ford Park for up to 20 concerts at an estimated value of $2,100.
STAFF RECOMMENDATION: Staff recommends funding at a total of $177,500, allocated to the
following: $85,000 for both residency programs and the Music Matters program for $7,500. This is
a $10,000 increase in funding from 2012 (without the 25th Anniversary funding). Staff also
recommends usage of the Donovan Pavilion (valued at $10,500), contingent upon approval and
coordination with the Donovan Management Company regarding availability. However, Bravo! will
be responsible for hard costs for use of the Pavilion such as set-up, tear-down, and cleaning. Staff
recommends the in-kind contribution of 15 parking spaces and reduced parking fees at Ford Park
(valued at $2,100).
B. Bravo! Family Concert (National Repertory Orchestra)
BACKGROUND INFORMATION: The Orchestra is requesting $1,000 to offset travel expenses,
marketing and music purchases associated with their annual concert in Vail. Each season, they
perform a free family concert at the Ford Amphitheatre in conjunction with Bravo!
STAFF RECOMMENDATION: Staff recommends funding at $1,000 (same as the 2011
contribution) based on the cultural benefit to the town and to draw families.
C. Vail Farmer’s Market
BACKGROUND INFORMATION: Vail Farmer’s Market is requesting an in-kind contribution of
$8,000 to cover the cost of services provided by the Town of Vail during the events (temp bus stop
signs, parking signs, no-bike signs, cattle guards, cones and trash/recycling pickup).
STAFF RECOMMENDATION: Prior years’ in-kind has been granted at $4,500, and staff
recommends that same level for 2013. Vail Farmer’s Market receives $34,000 cash funding from
the Commission on Special Events.
D. Vail Jazz Foundation
BACKGROUND INFORMATION: The Vail Jazz Foundation is requesting a cash contribution of
$85,000 to fund 40 performances (up from 26 in 2011) presented in Vail over the course of the
20
summer, including the Jazz at Vail Square concert series (9 concerts), Jazz at the Market (10
concerts), Jazz at Kelly Liken on Sundays (10 concerts), Jazz After (3 concerts) following Bravo!,
Jazz/Pop’s concert at the Ford Amphitheater and Labor Day Weekend Jazz Party at Vail Square
and the Marriott (seven performances).
STAFF RECOMMENDATION: Staff recommends the same funding as 2012 at $50,600 (which was
an increase of 65% from 2010), limited to Jazz at Vail Square, Jazz at the Market and Jazz After
programs. While this music festival continues to grow and has become an iconic event, the town’s
budget cannot support an increase in funding.
E. Colorado Ski Museum
BACKGROUND INFORMATION: The museum is requesting a cash contribution of $90,000 for
general operating costs and in-kind of $9,000 (rent subsidy) along with office space for a two-person
staff in offices located at the Vail Transit Center (currently occupied by the Vail Chamber and
Business Association).
STAFF RECOMMENDATION: Staff recommends funding the in-kind request for subsidized rent
($9,000) and a cash contribution of $42,000 (for a total contribution of $51,000). In 2012 an
additional $20,000 was awarded for Vail’s 50th anniversary celebration and was not intended for
continued funding.
F. Vail Valley Foundation (VVF)
BACKGROUND INFORMATION: The Foundation is requesting $107,500 of cash funding and
$118,800 of in-kind for entertainment programs and events: Birds of Prey; American Ski Classic;
Vail International Dance Festival; Hot Summer Nights and the winter and summer Teva Mountain
Games. In addition, the VVF is requesting $175,000 cash and $50,000 of in-kind funding for the US
Pro-cycling Challenge. There are two requests relating to the 2015 World Alpine Ski
Championships: $250,000 annual commitment (3rd of 5 year commitment) for the overall
championships and $375,000 annual commitment (2nd of 4 year commitment) for the Nations Team
Event to be held at Golden Peak.
STAFF RECOMMENDATION: Staff recommends cash funding at a total of $87,500: Vail
International Dance Festival contribution at $60,000 (for the anniversary year only) by using prior
year’s Street Beat funds and $27,500 toward Hot Summer Nights. Staff does not recommend
cash funding for the American Ski Classic, but would support the in-kind parking of $3,000 as in
prior years for that event.
Staff supports the UCI 2.1 Pro-Cycling event, but would prefer to wait until more details about
the event are available before committing to an amount in the budget. Staff also recommends
that a portion of funding come from the Vail Local Marketing District.
Funding for the 2015 World Alpine Championships and the Nations Team Event were agreed upon
previously and are currently included in the General Fund 2013 budget, out of fund balance
reserves.
Staff recommends funding the in-kind requests as follows:
Birds of Prey bus service be limited to $20,000 (double from 2012 based on two events
planned for 2013); however, transportation is limited to the Beaver Creek parking areas;
21
Hot Summer Nights is granted up to $2,800 of police extra duty coverage as requested.
Winter Teva games in-kind services be limited to $10,000 which includes $3,500 of parking
vouchers, $2100 use of Grand View room for registration, police extra duty coverage, and
public works support. It does not include a waiver of event fees. This event received
$70,000 from the CSE in 2012.
Summer Teva Mountain Games in-kind services be limited to $12,000 due to maximum
capacity of town resources. The $12,000 in-kind includes extra duty police coverage, event
bus/shuttle support, water usage, sand bag distribution and trash clean-up. It does not
include waiver of event fees, transportation and set up of bike features or the world cup
climbing wall ballast. This event received $105,000 from the CSE in 2012.
Should the Pro-Cycling Challenge take place, in-kind is limited to $40,000 for town event
staff support, police extra duty coverage and public works support. The first year of this
event cost $57,000.
G. Vail Symposium
BACKGROUND INFORMATION: The Vail Symposium is requesting $75,000 to help fund two
signature events, Living At Your Peak (second year) and the Vail Global Forum (inaugural year).
The funds will be used equally between the two events. **As of October 16, the Vail Symposium
request was changed with the removal of funding request for the Living at Your Peak event.
STAFF RECOMMENDATION: Staff recommends the funding request go through the Commission
on Special Events (CSE). In 2012 the Symposium received $10,000 from the VLMD and $25,000
from Council contributions via the CSE. The Symposium also receives $4,500 annually from the
Town of Vail Library for the Adventure Speaker series and free use of Donovan Pavilion for six
events (valued at $2,200) and use of the Grand View for 2 events (valued at $1,000). Staff also
recommends any future cash requests for these events go through the Commission on Special
Events for consideration.
H. Highline Sports & Entertainment / Burton US Open
BACKGROUND INFORMATION: Highline is requesting $500,000 in cash to support the 2013 U.S.
Open Snowboarding Championships event.
STAFF RECOMMENDATION: This request was too large to go through the Commission on Special
Events annual process. Any funding of this event would have to come out of General Fund
reserves, as the annual operating budget cannot support this level of contribution.
I. Taste of Vail Lamb and Apres Cook-off
BACKGROUND INFORMATION: The Taste of Vail is requesting in-kind services of $3,000 for the
Lamb Cook-off for trash and recycling services.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request for event visitors
only (food vendors must provide their own trash cans), with an estimated cost of $2,500. The Taste
of Vail received $20,000 of cash funding from the CSE in 2012.
22
J. Eagle Valley Land Trust
BACKGROUND INFORMATION: The Eagle Valley Land Trust (EVLT) is requesting $5,000 to help
fund monitoring and stewardship, community education and awareness and administration of
programs. They are also requesting an in-kind contribution of a parking pass for the EverGreen Ball
silent auction in 2013. The EVLT holds five separate conservation easements (approx. 25 acres)
within the Town of Vail boundaries.
STAFF RECOMMENDATION: Staff does not recommend cash funding. Town staff currently
monitors the easements, with an annual audit performed by the EVLT each summer. While this is a
valuable program, the town’s operating budget cannot sustain an increased parking request.
EDUCATIONAL
K. Eagle Valley Childcare (EVC)
BACKGROUND INFORMATION: The EVC has requested $48,000 of funding for 2013 to subsidize
Town of Vail child and infant care.
STAFF RECOMMENDATION: Because the town is a founding partner, staff recommends funding
$45,000 (same amount as 2011 and 2012). This childcare provider is an important service used by
town employees, and is the only infant care provider in Vail.
L. Starting Hearts
BACKGROUND INFORMATION: Starting Hearts is requesting $19,171 cash to implement the
“Stand Up to SCA” project by conducting three “CALL.PUSH.SHOCK” programs to schools and fifty
to the community. Their goal is to educate approximately 725 Vail youth, and 5,340 town residents,
employees and guests on how to respond to sudden cardiac arrest in 2013. The average cost per
participant is $3.16 and includes instructor compensation, printed collateral, “HeartRod” travel
expenses and supplies to conduct trainings.
STAFF RECOMMENDATION: While staff commends the effort in developing this program, it is not
recommend for funding because it does not fit the criteria for contribution requests and is not
appropriate for town funding. Staff recommends that Starting Hearts approach the county health
and human services department as a potential funding source.
M. Team Transportation - Eagle County School District
BACKGROUND INFORMATION: Team Transportation is requesting $2,000 to purchase
merchandise for their Positive Behavior and Intervention Program. This program rewards children
when they do the “right thing”, whether on the school bus or in the school or community. The District
has not funded this program but supports the intent of it. The program has raised some donations
from the Town of Gypsum and small businesses. This funding will help build their inventory of
merchandise used as “rewards.”
STAFF RECOMMENDATION: While staff commends the creativity shown by Team Transportation
in developing this program, it is not recommended for funding because it does not fit the criteria for
contribution requests and is not appropriate for town funding.
23
N. Education Foundation of Eagle County (EFEC)
BACKGROUND INFORMATION: The Education Foundation is requesting a cash contribution of
$5,000 and an in-kind contribution for the use of Donovan Pavilion (valued at $3,500) on Sunday,
May 19th, 2013. Both the cash and in-kind contribution will be used to host an annual event called
“Project Funway,” which is a fundraiser to support quality teachers and materials for public education
in Eagle County, including Red Sandstone in Vail.
STAFF RECOMMENDATION: Staff does not recommend cash funding, but staff does support free
use of Donovan Pavilion contingent upon approval and coordination with the Donovan Management
Company regarding availability. However, the EFEC will be responsible for hard costs for use of the
Donovan Pavilion such as set-up, tear-down, cleaning and utilities.
O. Red Sandstone Elementary School Parent Teacher Organization (PTO)
BACKGROUND INFORMATION: Red Sandstone Elementary PTO is requesting $37,000 to
research and implement a comprehensive education technology platform for the school. If funded,
they would recruit and hire an “Ed-Tech” Coordinator to develop and implement a cutting edge
learning technology program, enabling students to learn with computers, laptops and I-pads. Due to
school district budget cuts in 2012-2013, the technology position was eliminated. These funds would
be leveraged by other funds raised by the PTO and used to hire an “Ed-Tech” coordinator.
STAFF RECOMMENDATION: Staff does not recommend funding based on the Vail Town Library’s
current partnering with Red Sandstone with education programming. The library will assist the
school with their library instruction program on a semi-monthly basis beginning in mid-October of
2012. Library staff will provide 30 minutes of library instruction time to each class at Red Sandstone
(there are 12 total classes, 2 each in grades K-5) once a month at the school and then again once a
month at the library.
P. Children’s Garden of Learning
BACKGROUND INFORMATION: The Children’s Garden of Learning is requesting that the final
payment on the loan granted for the remodeling of Red Sandstone classrooms in the amount of
$5,000 due May 2013 be forgiven. Those monies will be used instead for dire building maintenance,
painting and sealing of exterior of building, replacement of flooring in preschool restroom and
replacement of two dishwashers to meet health and safety codes.
STAFF RECOMMENDATION: Staff does not recommend funding. This was an interest-free 10year loan ($50,000). The Town also supports this organization with a $1/year land lease and paid
for construction of the building.
RECREATIONAL
Q. Ski & Snowboard Club of Vail
BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding
(valued at $5,285) for 4 days of ice for their annual Ski & Snowboard Swap event to be held October
24-27, 2013.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request for two days (out of
four requested) with appropriate approval and coordination with the Vail Recreation District. The Ski
24
& Snowboard Club will be responsible for hard costs for use of the Dobson Arena such as set-up,
tear-down, cleaning and utilities. Two days are recommended at this time because the town is
currently recruiting participatory sporting events and may need to use some of our allocated days to
offset costs for those groups. However, if there are enough available days remaining prior to this
event, staff recommends providing the full amount of days (days will be released by August 1, 2013).
R. Vail Junior Hockey Association
BACKGROUND INFORMATION: The Vail Junior Hockey Assn. is requesting in-kind funding for 9
days of ice valued at $11,891 (3 weekends during November, 2013) and use of the Donovan
Pavilion (valued at $3,500) in the spring of 2014 for an End of Hockey Season Gathering for
volunteers, sponsors, parents and players. In addition, they are requesting free or reduced parking
in the LionsHead Parking Structure for the 3rd weekend of the tournament (scheduled for November
18 – 20).
STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 9 requested),
subject to approval and coordination with the Vail Recreation District for the ice time. Staff
recommends waiving the fee for Donovan Pavilion, contingent upon approval and coordination with
the Donovan Management Company regarding availability. However, the Hockey Assn. will be
responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as set-up, teardown, cleaning and utilities. The reduced days relate to the town’s need for ice time as mentioned
in item “Q”. However, if there are enough available days remaining prior to this event, staff
recommends providing the full amount of days. The parking request is estimated at a cost of
$8,625. Staff does not recommend funding this request as the budget cannot support an increase
from the prior year’s contribution.
S. Skating Club of Vail
BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 9 days
of ice valued at $11,891 for two separate competitions (32nd Annual Vail Invitational Championships
and the 10th Annual Vail Mountain Fun Skating Competition) July 2013 and the Holiday Ice Shows in
late December, 2013).
STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 9 requested)
subject to approval and coordination with the Vail Recreation District. The Skating Club will be
responsible for hard costs for use of the Dobson Arena such as set-up, tear-down, cleaning and
utilities. The reduced days relate to the town’s need for ice time as mentioned in item “Q”.
However, if there are enough available days remaining prior to this event, staff recommends
providing the full amount of days (days will be released by August 1st, 2013).
T. Special Olympics
BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 42
parking vouchers valued at $1,050 from January 6, 2013 through April 7, 2013. The days requested
are Sundays not including President’s weekend.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request for the LionsHead
parking structure only, with one-time entry/exit coupons (total of 42) as in prior years.
25
U. Vail Valley Athlete Commission (see backup for item F)
BACKGROUND INFORMATION: The Athlete Commission is requesting a $6,000 cash contribution
to support local athletes. The athletes are also funded by the Vail Valley Foundation and Vail
Resorts.
STAFF RECOMMENDATION: Staff recommends funding this request at $6,000 (flat for the past
four years) in support of our athletes and for the international exposure for the Town of Vail.
V. Foresight Ski Guides
BACKGROUND INFORMATION: Foresight Ski Guides is requesting four parking passes for the
Vail Village parking structure (valued at $4,400) for the 2013- 2014 ski season as well as the ability
to request up to 10 parking vouchers (valued at $250) for additional guides needed during special
events. Foresight provides parking to volunteer guides, half of which drive from Denver. Local
guides usually take public transportation and/or carpool. Foresight provides challenging recreation
opportunities to visually impaired participants and guides, including the Colorado School for the
Blind and soldiers blinded in Iraq and Afghanistan.
STAFF RECOMMENDATION: Staff recommends providing two blue passes, restricted to the
LionsHead parking structure, as was approved in 2012. The budget cannot sustain an increased
parking request.
W. SOS Outreach
BACKGROUND INFORMATION: SOS Outreach is requesting 35 parking vouchers for the 2013/14
ski season to be used by program coordinators hauling gear to and from the mountain for the winter
skiing and snowboarding programs for underserved youth.
STAFF RECOMMENDATION: While this is a valuable program, the town’s operating budget
cannot sustain an increased parking request.
X. Eagle Valley Senior Life
BACKGROUND INFORMTION: Eagle valley Senior Life is requesting $2,500 to help with supplies
and activity costs for the “Senior Spot” as well as transportation for seniors who are no longer able to
drive themselves from Vail to Minturn, our location for activities.
STAFF RECOMMENDATION: Staff does not recommend funding because it does not fit the criteria
for contribution requests and is not appropriate for town funding.
Y. Vail Veterans Program
BACKGROUND INFORMATION: Vail Veterans Program is requesting $5,000 to enhance the
regular program of events by allowing alumni to attend the Vail Veterans 10th Anniversary event in
2013. This would give the Vail Veterans Program the opportunity to market and advertise Vail’s
contribution and partnership to the nationally recognized program.
STAFF RECOMMENDATION: Staff recommends funding $5,000 as a one-time contribution so that
26
veterans may attend the 10th Anniversary event.
Z. Small Champions of Colorado, Inc.
BACKGROUND INFORMATION: Small Champions of Colorado is requesting in-kind services for 4
parking vouchers (valued at $900) to use on nine winter Sundays. In addition they are requesting a
parking pass valued at $1,100 to use for their annual golf tournament silent auction. This will help
with fund raising and provide a meeting space for the small champions and their families.
STAFF RECOMMENDATION: While this is a valuable program, the town’s operating budget cannot
sustain an increased parking request.
AA. Colorado Fourteeners Initiative
BACKGROUND INFORMATION: The Colorado Fourteeners Initiatives is requesting $5,000 cash
to help maintain the natural integrity of Mount of the Holy Cross (closest Fourteener peak to the Vail
Valley). The major trail reconstruction will be done in late 2012 so this funding will help with work in
2013 to educate hikers about the new camping regulations. This will include updating trailhead kiosk
panels and recruiting, training and managing volunteer Peak Stewards who will have an intensive
presence in the area in 2013 to assist in compliance with the campsite closures and new designated
campsites.
STAFF RECOMMENDATION: Staff recommends funding this request based on the fact that hiking
is currently the #1 summer activity based on a recent survey, and this particular location is a popular
destination enjoyed by our guests and local citizens.
ARRANGEMENTS & AGREEMENTS
AB. Vail Valley Community TV / Channel 5
BACKGROUND INFORMATION: Channel 5 is requesting “approximately” $70,000 in franchise
fees the Town of Vail receives annually from Comcast. In 2012 this amount was budgeted at
$70,000.
STAFF RECOMMENDATION: Staff recommends funding the franchise fee at 30% (same as in
prior years), estimated at $80,000.
REAL ESTATE TRANSFER TAX FUND
AC. Betty Ford Alpine Gardens
BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting funding of $100,000
for general operations including education programs and conservation expenses. They are also
requesting an in-kind contribution of the two designated parking spaces in Ford Park upper bench
as in the past. The Garden hosts thousands of visitors per year and has achieved World-premier
status as a high altitude garden.
27
STAFF RECOMMENDATION: Staff recommends funding operating expenses at $65,620, flat with
2012 funding. During the 2012 budget process, Council increased operational support by $10,000.
The Gardens will be provided Ford Park spaces for summer as in prior years.
AD. Eagle River Watershed
BACKGROUND INFORMATION: The Eagle River Watershed is requesting $97,481 cash funding.
Of this request, $10,000 relates to the monitoring of the Black Gore Creek (TMDL implementation);
$4,200 for the bio-monitoring of Gore Creek and Black Gore Creek; $12,000 for regional
collaborative action monitoring; $20,000 for Gore Creek Water Quality Improvement Plan being
performed by the Eagle River Water and Sanitation District; $36,281 for Gore Creek Riparian
Restoration Project; and $15,000 for administration and support.
STAFF RECOMMENDATION: Staff recommends funding of $62,000, flat with 2012 amended.
This includes, $10,000 for sediment-source monitoring (TMDL); $4,200 for bio-monitoring of the
Gore / Black Gore Creek; $12,000 for collaborative action monitoring; $24,000 for the Gore Creek
Riparian Restoration Project; and $12,000 (20%) for general operations. Staff also recommends
that funding for the Water Quality Improvement Plan go directly to the Eagle River Water and
Sanitation District through the town’s environmental sustainability department budget.
AE. Eagle Valley Alliance for Sustainability
BACKGROUND INFORMATION: The Alliance is requesting $6,000 to help fund and promote
various environmental programs that benefit the Town of Vail, including the community garden in
West Vail, recycling outreach and education, the annual E-Waste event and energy
events/programs.
STAFF RECOMMENDATION: Staff does not recommend funding this request because the town
has an environmental sustainability budget which has supported the community garden, recycling
outreach and education and energy programs.
28
Amended
2012
Revenue
Total Sales Tax Revenue:
$ 18,900,000
Sales Tax Split between General Fund & Capital
61/39
Fund
Sales Tax - Capital Projects Fund
$ 7,370,000
Use Tax
1,000,000
Federal Grant Revenue
828,000
Other State Revenue
Lease Revenue
188,160
Employee Housing Fee-In-Lieu
Project Reimbursement
70,000
TOWN OF VAIL 2013 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost
Revisions / newly added project
Reduced cost
2014
2015
2016
2017
Project Information
2013
$ 20,100,000
$ 20,700,000
$ 21,320,000
$ 21,960,000
61/39
61/39
61/39
61/39
$
7,839,000
1,000,000
200,000
192,660
-
$
8,073,000
1,020,000
240,000
197,295
-
$
8,320,000
1,040,400
240,000
197,295
-
61/39
8,564,000
1,061,208
544,800
197,295
$
-
-
8,822,000
1,082,432
197,295
-
No major projects assumed; 2% annual increase after 2013
2012: Matterhorn bridge reconstruction, 2014-2016: Bridges at Nugget Lane and Bridge Rd
CDOT share of funding for Simba Run Underpass study (50/50 with TOV)
Per Vail Commons commercial (incr. every 5 years) and residential leases
Recognize YTD collections
2012: $111K shared costs for I-70 Noise projects (homeowners $8K, CDOT $93K and ERWSD $10K); $28,783 energy
rebates; $34,652 reimb from VRD for tenant finishes in Welcome Center office space; 2013 $5M from MOB partners upon
closing for the municipal redevelopment project
33,424 0.5% on available fund balance
10,135,151
174,435
5,000,000
67,500
9,698,095
57,295
14,288,955
62,776
9,593,071
29,307
9,827,002
38,975
10,406,278
30,000
30,000
30,000
30,000
30,000
Parking Structures
670,000
600,000
620,000
680,000
675,000
690,000
2012 - 2017 various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and
other structural repairs; There is an offset from VRA for maintenance in LH Pkg structure (see transfer near bottom of sheet)
Facilities Capital Maintenance
914,799
592,000
471,000
508,000
293,000
255,000
2012 - 2017 various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors),
interior finishes (paint, carpet, etc), and mechanical equipment (boilers, air handlers, etc).
Earnings on Investments and Other
Total Revenue
-
$
$ 22,620,000 2013 flat with actual 2011 collections; 3.6% above 2012 projected; 3% per year thereafter
-
Expenditures
Maintain Town Assets
Bus Shelters
Gore Range Condo Units 2E, 2W & 3W
Creekside Housing Improvements
30,000
385,000
-
-
-
-
50,000
-
-
720,000
-
Street Light Improvements
50,000
50,000
50,000
50,000
50,000
1,000,078
735,900
979,000
1,213,300
952,600
Relocation of Recycling Center
140,000
-
-
-
-
Flood Incident repairs
349,192
-
-
-
-
Fire Truck Replacement
590,000
-
620,900
-
-
12,000
23,000
12,000
15,000
15,000
-
40,000
10,000
10,000
10,000
Town-wide camera system
Audio-Visual capital maintenance
Document Imaging
-
-
Donovan Park Pavilion
Capital Street Maintenance
30,000 Annual maintenance
-
2012: Gore Range townhome special assessment for exterior improvements such as stairways and decks (3 units)
Plumbing; electrical wiring; roofing, asbestos and mold remediation; 4 units were completed in 2010; 4 more in 2011;
complete remaining 4 units and replace exterior siding, stairs and decks in 2012
2012: $50K furniture replacement; 2015: $400K to change ventilation & improve noise, $270K to replace heating/air system
and $50K furniture replacement
50,000 New street lights and to refurbish residential lighting
1,196,800 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs
Relocation of recycling center currently at Community Development parking area; This project will be completed prior to the
municipal site redevelopment
Relating to flood repairs: Reconstruct a portion of Rockledge drainage improvements, Big Horn Creek culvert
repair/replacement at Columbine and Spruce Way, Booth Creek improvements to mitigate future flooding of culverts, tennis
courts and playgrounds.
2012 replace pumper truck from 1994; 2014 replace pumper truck from 1999
$12K per year for replacement of cameras and equipment (89 cameras and 4 recorders around town so far); Recorders cost
15,000
$7-8K each; cameras range from $800 - $3800 each; Replacing three DVR's in 2013
2013: $30K for replacement of entire A/V system at Donovan; $10K annual maintenacne / replacement of audio-visual
10,000
equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center, etc.
-
105,000
30,000
30,000
30,000
30,000
30,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers
40,000
94,000
15,000
61,700
48,000
50,000
15,000
31,000
40,000
50,000
15,000
12,000
40,000
50,000
15,000
12,000
40,000
50,000
15,000
12,000
40,000
50,000
15,000
12,000
-
28,000
-
-
-
-
Fiber Optics / Cabeling Systems in Buildings
23,000
39,000
21,000
15,000
15,000
15,000
Network upgrades
Phone System Infrastructure
35,000
35,000
60,000
150,000
40,000
-
30,000
-
30,000
-
30,000 Computer network systems - replacement cycle every 3-5 years; 2013 replacement of switches and routers
Replace infrastructure for 15-year old phone system; Replace phone system in Q1 2013
Software Licensing
Hardware Purchases
Data Center (Computer Rooms)
Website and e-commerce
Comm Dev ArcGIS System
29
Upgrade Microsoft products on all equipment; renew licenses in future; Increased costs from vendors
Scheduled rotation of PCs, printers and servers
Based on annual replacement schedule of security and power systems for 3 computer rooms
Internet security & application interfaces; website redevelopment (2012 -2013)
Web access to town GIS information (similar to County's website GIS product); 2013 expenditure to link the system to
laserfiche so customers can access TOV zoning, DRB rules, and for geographic coding; This project is mid-way through
implementation: the server and software have already been purchased. This expenditure will finalize the set up of the
system
Cabling / Network Infrastructure; to repair, maintain & upgrade; Replace cabling in VTC, Public Works and Fire Station 1 in
2013; QMoE fiber ring in 2013 (Fiber to connect our town office locations and prepare for new phone system)
Amended
2012
Business Systems Replacement
TOWN OF VAIL 2013 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost
Revisions / newly added project
Reduced cost
2014
2015
2016
2017
Project Information
2013
-
-
2013 $350K for replacement of Community Development permitting software and $175K for remainder of Finance system
project; 2012 Replace 15-year old financial system (plus $17K for upgrade to Comm dev system); Both projects reviewed
by an internal IT steering committee
Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt System"; includes patrol car and fire
50,000 truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software
maintenance
400,000
525,000
Public Safety System
59,000
61,000
Radio Tower (R56)
60,000
Intergraph upgrade (Public Safety)
80,000
60,000
Police in-car cameras; replacement
-
55,000
-
-
-
-
Police E-ticketing system
-
-
60,000
-
-
-
50,000
-
-
Police Breathalizer replacement
Police Rifle Replacement
Total Maintenance
10,000
21,250
5,260,019
3,222,900
3,110,900
Enhancement of Town Assets
CDOT Required parking
Vail Village Info Booth
630,000
1,100,000
700,000
-
218,000
-
Vail Village Info Booth pull off lane
LionsHead Info Booth
Guest Services Enhancements/Wayfinding
Guest Service Enhancements: LH Welcome center
(VRA)
East Vail Fire Station
Main Vail Fire Station
Energy Enhancements
Fire Equipment
East Meadow Drive-Streetscape Heat
Neighborhood Road Reconstruction
Neighborhood Bridge Reconstruction
Parking Entry System / Equipment
Radio Equipment replacement (pub. works, pub.
safety)
Hybrid Bus Battery Replacement
Replace Buses
Timber Ridge Legal/Zoning
Total Enhancements
50,000
-
50,000
-
3,468,300
-
-
-
-
-
-
-
-
-
-
-
-
-
1,000,000
-
2,267,600
25,000
1,100,000
-
-
250,000
1,519,110
-
2,488,800
1,750,000
-
10,000
25,000
620,000
4,475,000
4,300,000
-
300,000
300,000
1,000,000
-
600,000
-
-
693,000
385,000
-
-
1,151,815
48,000
55,000
1,245,978
17,315
-
-
-
8,101,939
3,575,000
3,816,000
880,209
5,000,000
10,000,000
-
4,775,000
TOV portion of upgrade to computer-aided dispatch system; 2013 required upgrade of Oracle applicance relating to the
Intergraph system upgrade
Upgrade mobile vision cameras in cars purchased 6 years ago
Electronic ticketing system; reduces data entry done by officers to record physical tickets; will interface with Police
Intergraph system
State mandated replacement of 13-yr old equipment; may eventually be offset with grant revenue
Replacement of 21-year old rifles (17 units)
-
2012: LionsHead and guardrail in West Vail on N. Ftg Rd; 2013: Safeway (includes lighting; 2014: Cascade
Remodel, including addition of restrooms and guest enhancements
Pull off lane in front of Vail Village info booth for short term parking and to provide an area for an RV or larger vehicle to pull
in for information
Demolition of old LionsHead Information Center
Guest information improvements town-wide, including pedestrian signage, parking structures, banners at VV & LH and
variable message signs
Transferred from Welcome Center project based on Council-approved plan for expenses relating to design and hard cost of
media, signage, etc.
Renovation of station
Renovation of station
Implementation of energy audit enhancements (incl. reimb from VRA, RETT, and GF)
$12K Thermal image camera for new truck; $20K set of equipment for ladder truck
Reconstruction of E. Meadow Drive bus path from La Bottega to start of Solaris
East Vail roads; $25K in 2013 and $420K in 2014 for shared project with ERWSD on Rockledge Rd; 2014 also includes
$200K for planning / design of roadwork (construction in 2015) on Columbine, Spruce Way/Dr., Streamside, Nugget, Glen
4,250,000
Lyon, & Willow Ct; 2016/2017 projects include Meadow Dr./Ln, Juniper,Main Gore, Ute, Black Bear, Snowshoe & Grouse
Ln; Vail Valley Drive pushed to 2018
2012: Matterhorn Bridge reconstruction with partial funding from federal grant; Nugget Lane and Bridge Rd bridges design
700,000
in 2014/2015 and construction in 2016/2017; also partial funding from federal grants.
Replace parking system in both structures (LH parking structure system had been scheduled for replacement in 2006);
Better financial reporting and potential to interface with variable message signs and other parking systems across town;
Postponed from 2013 to 2014 to co-incide with LH parking entrance improvements because would include the booth
attendant stations. Partially reimbursed by VRA ($300K)
Replacement of 2008 radios for PW, Fire, PD
Scheduled replacement: 1 in 2012; 7 in 2014; Estimated life of 6 years
2012: 2 Hybrid buses; 2016: 8 buses scheduled for replacement ($440.5K per bus)
354,700
150,000
1,133,021
32,000
380,000
2012: Town's portion of wireless communication equipment upgrade - Radio tower will be replaced and location moved
from outside of Council chambers to outside of Dispatch center; Offset by Dispatch $10K below
775,000
-
3,524,000
-
-
9,599,000
Consultants, legal, etc. related to potential redevlopment project
4,950,000
New Assets
Municipal Redevelopment
Municipal Relocation
-
Frontage Road improvements (VRA)
-
Chamonix Site Infrastructure - Housing
Simba Run Underpass (VRA)
-
Welcome Center (VRA)
East LionsHead Portal (VRA)
800,000
1,400,000
400,000
3,000,000
-
-
-
-
-
-
-
-
-
-
-
-
-
923,444
-
-
-
-
-
2,116,289
-
-
-
-
30
2012: Architecture and design $513K plus project management $247K; Based on approved contracts; $120K for developer
agreement with Triumph; 2013 start of construction, mainly the parking garage; 2014 completion of the municipal building
and interiors, including upgrading some areas in the Police department.
Includes rent, tenant finishes, moving to/from, technology services and relocation of Police Live Scan equipment
From LH Parking structure to Municipal building to coincide with new LH parking structure entry; funded by VRA (see
transfers below)
Could be phased (1st phase approx. $880K); infrastructure costs only
Feasibility study - funded by VRA; CDOT sharing 50% of costs (see revenue above)
Completion of the project; Includes $34K reimbursement from VRD for tenant finishes; Funded by the Vail Reinvestment
Authority (see Transfers below)
Design work approved by Council Feb 1st; Funded by the Vail Reinvestment Authority (East LH Circle)
Amended
2012
West LionsHead Portal (VRA)
Library Remodel (VRA)
LionsHead Parking Structure Entry (VRA)
772,500
2,101,728
-
TOWN OF VAIL 2013 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost
Revisions / newly added project
Reduced cost
2014
2015
2016
2017
Project Information
2013
200,000
1,000,000
-
-
-
-
-
-
-
-
-
-
East LH Circle pathway to Dobson (VRA)
Dobson Plaza (VRA)
West Vail Fire Station
Buy-down Program
7,500
552,118
-
-
-
Buy-down Program Funded by Pay -in-Lieu
537,803
-
-
-
I-70 Noise
350,183
-
-
-
Underground Utility improvements
121,200
-
-
-
Total Capital before Financing
Debt Service and Financing
Debt Service on Outstanding Bonds
Timber Ridge Debt Service Guarantee
Total Debt Service and Financing:
Total Expenditures
7,800,000
14,000,000
22,574,932
14,597,900
20,926,900
2,088,346
925,000
3,013,346
25,588,278
14,597,900
20,926,900
Design work approved by Council Feb 1st; Funded by the Vail Reinvestment Authority (Concert Hall Plaza)
Funded by the Vail Reinvestment Authority (see Transfers below); This project adds additional community space on main
level, with offices and community room on basement level; includes elevator as required by code
-
850,000
9,212,974
-
-
Sundial Plaza fountain & surround (VRA)
Total New Assets:
-
-
8,243,300
8,243,300
-
Improve entry area into LH parking structure including booth attendant stations prior to 2015 World Alpine Ski Champs;
2013 design; 2014 construction. Reimbursed by the VRA (see transfers below)
Fountain needs to be removed or significant repairs/replacement; Stairways; Adjoining park could be improved rather than
try to find a location for a new LH park. A "new" LH park was on Unfunded list for $800K; $285K of this amount would be to
improve the connection of walkways up toward First Chair
Improve connection from the E LionsHead bus stop to Dobson
Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts)
Final bills for West Vail Fire Station
Carry forward program funding
-
-
Carry forward current balance of program funding: Housing funded directly by Pay-in-Lieu fees collected from developers
-
-
-
-
Utility relocation for Bald Mountain berm extension
Two projects: East Vail on Bighorn Rd and Golf Course to Ford Park; Reimbursements from homeowners totaling $55,000
($5K from East Vail and $50K from residents near golf course), Vail Rec District ($15K) and Holy Cross directly funding
$43,000 for East Vail project
890,000
1,075,000
-
1,965,000
-
13,831,600
7,438,800
-
-
13,831,600
Annual debt service; Bonds will be paid off by 2013
Annual debt service guarantee - requirement of TR debt
7,438,800
Other Financing Sources (Uses)
Transfer from Vail Reinvestment Authority
Transfer from General Fund
Transfer from Dispatch Fund
Revenue Over (Under) Expenditures
9,035,574
50,000
10,000
(6,794,609)
1,210,000
901,055
4,640,000
(6,693,829)
350,000
1,933,702
2012: LH Portal improvements $2.9M, Sundial plaza $850K, $2.0 Library remodel, CDOT-Required parking $102K in LH,
LH Pkg mtc $365K, LH Welcome Center $1.1M, Guest Svcs $710K; Energy enhancements $953K; 2013: Guest Svcs
350,000 $500K, $200K Simba Run Underpass feasibility study, LH Pkg entry $200K; LH Pkg mtc$310K; 2014: LH Parking structure
entry $1M, Parking entry system $300K,Ftg Rd improvements $3M, LH Pkg mtc $340K; 2015: mtc $350K; 2016: East LH
Circle pathway to Dobson $890K, Dobson Plaza $1.1M, LH Pkg mtc $350K; 2017 $350K LH Pkg mtc
2,315,000
(1,110,322)
Transfer from GF from Library grants for Library renovation of community room
Transfer from Dispatch for Radio Tower project
3,046,351
Beginning Fund Balance
18,448,739
11,654,130
12,555,185
5,861,356
7,795,058
6,684,736
Ending Fund Balance
11,654,130
12,555,185
5,861,356
7,795,058
6,684,736
9,731,087
*Promissory note due from Childrens' Garden of
Leaning included in ending fund balance - not
spendable
5,000
31
TOWN OF VAIL 2013 PROPOSED BUDGET
Amended
2012
Revenue
Real Estate Transfer Tax
129,426
132,014
134,655
137,348
20,000
1,165,000
10,000
68,000
5,224,888
20,000
10,000
46,789
4,877,215
20,000
10,000
49,804
4,976,238
20,000
10,000
45,621
5,069,984
20,000
10,000
44,515
5,168,765
5,056,041 Flat with 2012 forecasted; Base sales make up 75% of total projection for 2013
Annual lease payment from Vail Recreation District 2% annual increase - deposited to "Recreation Enhancement
140,095
Account" (accompanying expenditure listed below)
20,000 $20K Lottery fund proceeds
2012 VRD portion for Golf Course Clubhouse construction
10,000
54,899 0.5% on available fund balance
5,281,034
1,350,140
1,373,854
1,410,884
1,448,395
1,483,001
1,523,188 Ongoing path, park and open space maintenance, project mgmt
191,750
233,550
238,221
242,985
247,845
90,000
65,000
65,000
65,000
65,000
195,000
195,000
195,000
195,000
195,000
25,000
75,000
75,000
-
-
-
150,000
-
Alpine Garden Support
85,620
65,620
66,932
68,271
69,636
Eagle River Watershed Support
62,000
62,000
62,000
62,000
62,000
92,657
250,000
2,342,167
94,005
250,000
2,414,029
95,885
250,000
2,458,923
97,803
250,000
2,579,454
99,759
250,000
2,482,241
Enhancement of Town Assets
Rec. Path Capital Maint
93,395
98,339
104,796
104,837
103,362
Park / Playground Capital Maintenance
85,000
89,000
90,500
87,500
82,000
-
Intergovenmental Revenue
Project Reimbursements
Recreation Amenity Fees
Earnings on Investments and Other
Total Revenue
3,835,000
2013
126,888
Golf Course Lease
$
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost
Revisions / newly added project
Reduced cost
2014
2015
2016
2017
$
4,671,000
$
4,764,420
$
4,859,708
$
4,956,903
$
Expenditures
Maintain Town Assets
Annual Park and Landscape Maintenance
Management Fee to General Fund (5%)
Tree Maintenance
Forest Health Management
Street Furniture Replacement
Glen Lyon Bridge
Public Art - Operating
Environmental Sustainability
Total Maintenance
Flood Incident repairs
Streambank/tract mitigation
Skate Park - temporary
Trailhead Development / Improvement
ADA Compliance w/ VRD
Bike Lanes: East Vail
1,050,000
200,000
-
260,000
-
-
-
-
-
-
-
-
1,150,000
-
-
-
-
197,630
-
Ford Park Portal Improvements
-
Booth Creek Playground
Booth Creek Park redevelopment
Donovan Park
-
Public Art - Winterfest
Total Enhancements
-
-
50,000
10,000
Bike Lanes: S. Ftg Rd
Public Art - General program / art
-
-
-
600,000
100,000
10,000
750,000
-
Bike Lanes: N. Ftg Rd
Red Sandstone Park - Per Safety plan
Ford Park Safety Improvements
750,000
-
500,000
900,000
1,500,000
304,000
-
-
-
385,250
-
304,000
-
335,878
80,000
80,000
85,000
85,000
33,494
3,205,397
1,717,339
3,070,546
2,385,337
270,362
-
252,802 5% of RETT Collections - fee remitted to the General Fund for administration
65,000
Regular maintenance for tree health within the town (spraying, removing, new trees); scale spraying on townowned property at approx. $120 per tree; Initiating tree-planting program for lost trees
195,000 Pine beetle mitigation in conjunction w/ forest service; Wildfire prevention measures
2013 and 2014 increased requests for bike racks and benches throughout town; also includes annual
25,000
replacement or capital repairs
-
Re-decking of recreation path bridge; too large a project to include in annual rec path captial maintenance
2012: Council approved one-time capital of $20K for water feature and $65K of operating; 2013 request is
$100K, but assume flat until Council review; 2% increase in later years
2012 includes off-cycle funding of $12K for regional water quality monitoring; 2013 request is $97K, but assume
62,000
flat with 2012 amended until Council review
101,754 Art in Public Places programming
250,000 Environmental Sustainability programs
2,545,773
71,029
111,040 Capital maintenance of the town's recreation path system
Minimal increases across years; Annual maintenance items include projects such as playground surface
87,500 refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs,
and fence maintenance
2012 repairs to culverts, drainage, etc
2012 planning; 2013 implementation **estimate only**; Waiting for water district study; Per Council 8/21/12, split
this project between 2013 and 2014 and supplement in 2013 if the timing changes
Replacement of temporary skate park; a permanent site has not been identified. Estimated cost of a permanent
site is from $500K - $1.0M; Per Council 8/21/12, move budget for temp. to 2014, with intent of selecting a
permanent site in the next two years.
Improve trailheads; Continued need through 2012 (one trail per year)
New ADA regulations went into effect 2011; Need to replace drinking fountains at all parks ($2K each)
4 miles of bike lanes (6 foot shoulders) to be added prior to CDOT overlay project; first priority is Blue Cow Chute
to East Vail; path from Vail Mtn School to E. Vail exit
Bike lane shoulder from Red Sandstone school to Buffehr Creek
Bike lane shoulders: In 2013 from West Vail roundabout to Matterhorn; 2014 from Matterhorn to Cascade to be
done in conjuction with Cascade CDOT parking project
Reconstruction of playground per safety plan
Ford Park playground built in 2000; improvements scheduled for 2015
TOV portion of improvements to six portals into Ford Park; Matching contribution from Vail Valley Foundation;
2013 for design
Previously in 2012; deferred to 2014
1,340,000 Previously in 2012; deferred to 2017
2015 safety improvements to playground / park
To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate
85,000
enough funds
Annual Winterfest event; approximate cost of $25K per year; rely on donations
1,623,540
32
TOWN OF VAIL 2013 PROPOSED BUDGET
Amended
2012
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost
Revisions / newly added project
Reduced cost
2014
2015
2016
2017
2013
VRD-Managed Facility Projects
Recreation Enhancement Account
-
129,426
132,014
134,655
137,348
140,095
Golf Course - Other
151,635
4,489
108,967
4,276
97,498
-
Dobson Ice Arena
416,774
3,480
14,475
105,721
13,166
-
428,910
1,978
10,646
1,009,943
2,768
2,848
143,010
12,270
15,604
283,330
69,006
3,764
8,971
326,393
9,785
18,254
63,330
339,380
Ford Park / Tennis Center Improvements
Athletic Fields
Gymnastics Center
Nature Center
Total VRD-Managed Facility Projects
Transferred 2012 balance to Golf Course Clubhouse redevelopment as intended by this reserve account funded by annual lease revenue
2012: replacement of maintenance storage building; Improvements to golf course: 7th tee box retaining wall, 11th
and 17th hole bridges;improvements to maintenance building including stucco, wood trim and soffits; Mtce
Storage building
2012: upgrade of louver system, replacement of doors, refurbishment of wood exterior and landscape
improvements; renovate changing rooms and restrooms
Upper bench improvements; outbuilding improvements at ball fields
2014 and 2016: asphalt overlay of parking lot
2012 wood open rail fencing
140,095
New Assets
Golf Course Clubhouse (CCF)
6,712,761
-
Ford Park Fields (CCF)
6,297,340
-
Public Restrooms
Total New Assets:
370,000
13,380,101
-
Total Expenditures
19,937,608
-
2,700,000
-
4,274,378
5,812,799
-
-
-
Re-appropriation of prior estimate for design and architecture; plus transfer of $1.26M from prior clubhouse
capital maintenance budget; $1.15M reimbursement from VRD, allocation of Recreation Enhancement Funds
$504K and Conference Center funds of $3.8M (Total project cost estimated at $6.8M) **Does not include any
additional expenses such as legal fees, baffles or fencing**
-
-
-
Added transfer of $342.6K from Ford Park/Tennis, transfer of $200K from Ford Park Improvements budget and a
transfer of $2,256,185 from Ford Park Management Plan budget. Consolidating dollars already in previous
budgets and adding use of $3.5M in Conference Center Funds for total project estimated cost of $6.3M; 2014
represents continuation of project based on August presentation to Council.
-
-
-
5,291,185
3,091,984
Restrooms at lower bench of Ford Park
4,309,408
Other Financing Sources (Uses)
Transfer from Conf Center Fund
6,785,000
Revenue Over (Under) Expenditures
(7,927,720)
Beginning Fund Balance
Ending Fund Balance
602,837
17,285,605
$
9,357,885
(836,561)
9,357,885
$
9,960,723
(221,201)
9,960,723
$
9,124,162
2,076,781
9,124,162
$
8,902,961
$
971,626
8,902,961
10,979,742
10,979,742
$ 11,951,369
33
Transfer from Conf Center Funds for Golf Clubhouse ($3.8M) and Ford Park Field projects ($3.5M), net of $515K
transferred in 2011 for planning/design
TOWN OF VAIL 2013 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING FUND
2011
Actual
Revenue
Business Licenses
Earnings on Investments
Total Revenue
$
2012
Budget
332,104
1,874
333,978
$
332,000
3,000
335,000
2013
Proposed
$
332,000
2,000
334,000
Expenditures
Commission on Special Events / Grants
Collection Fee - General Fund
Total Expenditures
299,001
16,605
315,606
300,000
17,100
317,100
300,000
17,100
317,100
Revenue Over (Under) Expenditures
18,372
17,900
16,900
138,171
156,543
174,443
Beginning Fund Balance
$
Ending Fund Balance
156,543
$
174,443
$
191,343
DEBT SERVICE FUND
2011
Actual
Revenue
Transfer from Capital Projects Fund
Earnings on Investments and Other
Total Revenue
$
Expenditures
Principal
Interest Expense
Fiscal Agent Fees
Total Expenditures
2,279,574
12,973
2,292,547
$
2,281,181
2,281,181
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
2012
Budget
$
2,088,346
2,088,346
2013
Proposed
$
-
2,195,000
82,275
4,000
2,281,275
-
11,366
(192,929)
-
194,282
205,648
12,719
205,648
34
$
12,719
$
12,719
TOWN OF VAIL 2013 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
2011
Actual
2012
Budget
Revenue
Town of Vail Interagency Charge
Insurance Reimbursements & Other
Earnings on Investments
Equipment Sales and Trade-ins
Total Revenue
$ 2,814,399
71,400
14,165
106,494
3,006,458
Expenditures
Salaries & Benefits
Operating, Maintenance & Contracts
Capital Outlay
Total Expenditures
955,023
1,423,681
609,946
2,988,650
996,016
1,412,095
389,144
2,797,255
17,808
170,931
2,252,405
1,869,383
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
$ 2,270,213
$
$
2,892,362
10,324
65,500
2,968,186
2,040,314
2012
Amended
$
2,892,362
10,324
65,500
2,968,186
2013
Proposed
$
996,016
1,412,095
719,144
3,127,255
(37,260)
2,270,213
2,111,144
2,934,780 Charges back to departments
16,084
111,920
3,062,784
1,016,396 No changes in staffing levels
1,434,948
648,700 Replacement vehicles per schedule
3,100,044
(159,069)
$
2,111,144
$
2,073,884
DISPATCH SERVICES FUND
2011
Actual
Revenue
E911 Board Revenue
Interagency Charges
Town of Vail Interagency Charge
Earnings on Investments
Other
Total Revenue
$
743,656
1,214,926
537,827
9,891
4,475
2,510,775
2012
Budget
$
742,256
1,177,061
575,706
7,500
2,502,523
2012
Amended
$
742,256
1,177,061
575,706
7,500
2,502,523
2013
Proposed
$
801,603
1,127,338
569,193
10,000
2,508,134
Expenditures
Salaries & Benefits
Operating, Maintenance & Contracts
Capital Outlay
1,705,469
435,038
736,841
1,881,204
514,001
50,000
1,881,204
514,001
433,159
1,947,887
546,388
20,000
Total Expenditures
2,877,348
2,445,205
2,828,364
2,494,275
Revenue Over (Under) Expenditures
(366,573)
57,318
(325,841)
13,859
-
10,000
-
Transfer to Capital Projects Fund
-
Beginning Fund Balance
-
797,510
(366,573) $
854,828
Ending Fund Balance
$
797,510
$
461,669
35
Comments
461,669
$
475,528
TOWN OF VAIL 2013 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CONFERENCE CENTER FUND
2011
Actual
2012
Budget
2013
Proposed
Comments
Revenue
Earnings on Investments
Total Revenue
65,787
65,787
46,800
46,800
Ford Amphitheater Project
-
-
Total Expenditures
-
-
-
Expenditures - General Government
Other Financing Sources (Uses)
Transfer to Capital Projects Fund
515,000
6,785,000
(449,213)
(6,738,200)
(2,100,000)
9,365,004
8,915,791
2,177,591
$ 8,915,791
$ 2,177,591
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
2,100,000 TOV Share of project; reimbursement to
Vail Valley Foundation
2,100,000
-
$
77,591
HEALTH INSURANCE FUND
Revenue
Town of Vail Interagency Charge - Premiums
Employee Contributions
Insurer Proceeds
Earnings on Investments
Total Revenue
2011
Actual
2012
Budget
2013
Proposed
$ 2,596,027
401,570
592,802
7,532
3,597,931
$ 2,725,000
485,000
500,000
10,000
3,720,000
$ 2,903,000
440,000
550,000
10,000
3,903,000
346,738
3,360,952
14,975
20,000
3,742,665
430,000
3,380,000
25,000
20,000
3,855,000
480,000
3,500,000
20,000
20,000
4,020,000
Expenditures
Health Inusrance Premiums
Claims Paid
Short-term Disability Pay
Professional Fees
Total Expenditures
Revenue Over (Under) Expenditures
(144,734)
Beginning Fund Balance
Ending Fund Balance
1,099,118
$
954,384
$
(135,000)
(117,000)
954,384
819,384
819,384
36
$
702,384
ORDINANCE NO. 16
SERIES OF 2012
ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL
PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND
LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR
JANUARY 1, 2013 THROUGH DECEMBER 31, 2013
WHEREAS, in accordance with Article IX of the Charter of the Town of Vail,
Colorado, the Town Manager prepared and submitted to the Town Council a proposed
long-range capital program for the Town and a proposed budget and financial plan for all
Town funds and activities for the fiscal year; and
WHEREAS, it is necessary for the Town Council to adopt a budget and financial
plan for the 2013 fiscal year, to make appropriations for the amounts specified in the
budget; and
NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail,
Colorado, that:
1.
The procedures prescribed in Article IX of the Charter of the Town of Vail,
Colorado, for the enactment hereof, have been fulfilled.
2.
Pursuant to Article IX of the Charter, the Town Council hereby makes the
following annual appropriations for the Town of Vail, Colorado, for its fiscal year
beginning on the first day of January, 2013, and ending on the 31st day of December,
2013:
FUND
General Fund
Capital Projects Fund
Real Estate Transfer Tax Fund
Vail Marketing Fund
Heavy Equipment Fund
Dispatch Services Fund
Conference Center Fund
Health Insurance Fund
AMOUNT
$31,110,395
14,597,900
4,274,378
317,100
3,100,044
2,494,275
2,100,000
4,020,000
Total
62,014,092
Less Interfund Transfers
(6,748,441)
Net Expenditure Budget
55,265,651
Ordinance No. 16, Series of 2012
3.
The Town Council hereby adopts the full and complete Budget and Financial
Plan for the 2013 fiscal year for the Town of Vail, Colorado, which are incorporated by
reference herein and made part hereof, and copies of said public records shall be made
available to the public in the Municipal Building of the Town. This Ordinance shall take
effect five (5) days after publication following the final passage hereof.
4.
If any part, section, subsection, sentence, clause or phrase of this ordinance is
for any reason held to be invalid, such decision shall not affect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
5.
The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the
inhabitants thereof.
6.
The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has
accrued, any duty imposed, any violation that occurred prior to the effective date hereof,
any prosecution commenced, nor any other action or proceedings as commenced under
or by virtue of the provision repealed or repealed and reenacted. The repeal of any
provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
7.
All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not
be construed to revise any bylaw, order, resolution, or ordinance, or part thereof,
theretofore repealed.
INTRODUCED,
READ
ON
FIRST
READING,
APPROVED
AND
ORDERED
PUBLISHED ONCE IN FULL, this 6th day of November, 2012. A public hearing shall be
held hereon on the 20th day of November, 2012, at 6:00 pm at the regular meeting of
the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town.
______________________________
Andrew P. Daly, Mayor
ATTEST:
__________________________
Lorelei Donaldson, Town Clerk
Ordinance No. 16, Series of 2012
APPLICATION FOR TOWN OF VAIL FUNDING
1.
Name of organization:
Bravo! Vail Valley Music Festival
2.
Contact person:
Amy C. Phillips
3.
Mailing address:
2271 N. Frontage Road West, Suite C,
Vail, CO 81657
4.
Telephone:
970-827-5700
5.
E-mail address:
aphillips@vailmusic.org
6.
Members and Titles of your governing board:
Board of Trustee Officers
Argie Tang, Chairman
Cathy Stone, Vice Chairman
Dan Godec, Treasurer
Vicki Logan, Secretary
Alan Kosloff, Past Chairman
Vail and New York, NY, resident
Vail and Santa Monica, resident
Vail Jazz Foundation
Edwards resident and banking consultant
Vail and Scottsdale resident
Vail, Kansas City and Phoenix, resident
Board of Trustees Executive Committee
Timothy Dalton
Beaver Creek and New York, NY, resident
Craig Foley
Cordillera and New York, NY, resident
Linda Hart
Beaver Creek and Dallas, resident
Laura Marx
Vail and Denver, resident
Russell Molina
Edwards resident and business owner
Terie Roubos
Singletree and Phoenix, resident
Carole E. Segal
Cordillera and Washington, D.C., resident
Rachel Smiley
Eagle, resident and business owner
Betsy Weigers
Vail and New York, NY, resident
Board of Trustees Members
Ronnie Baker
Singletree and Leewood, KS, resident
Jan Broman
Singletree and Salina, KS, resident
Jenn Bruno
Vail resident & business owner
Bill Burns
Regional US Bank Executive
Jan Coulson
Cordillera and Shawnee Mission, KS, resident
Marijke de Vink
Avon and Hobe Sound, FL, resident
Cookie Flaum
Vail and Ponte Vedre Beach, FL, resident
Ceil Folz
Vail Valley Foundation, President
Chris Jarnot
Vail Resorts Executive
1
Rob LeVine
Tony Mayer
Shirley McIntyre
Matt Morgan
Michele Resnick
Susan Rogel
Margaret Rogers
Byron Rose
Susan Suggs
Frank Straus
Steve Virostek
Betsey Weigers
7.
Vail Hotelier and Vail Symposium Chairman
Vail and Greenwich Ct., resident
Vail and Dallas resident, DSO Friends Chair
Vail Restaurateur - Sweet Basil
Arrowhead and Denver, resident
Avon and Scottsdale, AZ, resident
Vail, resident and Town Councilor
Vail, resident
Arrowhead, resident
Volunteer Guild Chairman
Vail and Bethesda, MD., resident & businessman
Vail and New York, NY resident
Amount of contribution requested:
Expansion of existing programming
New York Philharmonic
The Philadelphia Orchestra
Music Matters Education & Outreach
Total
$ 85,000.00
$ 85,000.00
$ 7,500.00
$177,500.00
Additional Funding Request
Musical Encounter series at Donovan Pavilion
Music on the Move Expansion
2013 Special Orchestra Performance (TBA)
Total
$
$
$
$
Grand Total
10,000.00
15,000.00
25,000.00
50,000.00
$227,500.00
In-Kind Services
Discounted Parking Passes for $7.00/performance
Donovan Pavilion for three (3) days and nights from 10:00am on day
one on a 24 hour basis until 10:00am 3 days later for the Musical
Encounter series at a reduced fee of $ 250.00 per day for cleaning,
with access for rehearsals from 10:00am daily.
8.
Organization fiscal year-end:
September 30, 2013
9.
Are your books audited?
Yes. A financial review is conducted at the
end of each fiscal year by Stephanie Novosad, CPA of Novosad, Lyle and Associates.
A Sarbanes-Oxley review is performed by Jerry McMahan of McMahan and
Associates. An Independent Audit Committee established by the Board of Trustees
oversees annual budgets and income and expense statements and meets
independent of management with auditor.
10.
2
How will the contribution be used?
The national and international classic music community recognizes the Town of Vail
as the summer residence of three of the top rated American Orchestras. The Town
of Vail funding is vital to Bravo’s ability to continue and build upon that legacy. In
2013, from June 25th through August 4th, the Town of Vail funding will be used to
present artists and orchestral ensembles performing a wide variety of the highest
level of music. The Festival is proud to host the Dallas Symphony Orchestra (DSO),
The Philadelphia Orchestra (TPO), and the New York Philharmonic (NYP).
 $170,000.00 is requested for Orchestra Artistic Fees.
o The contract with these orchestras requires the Festival to commit to
an increase of 2% every year for the multi-year period of the
agreement.
 The TOV contribution represents 8% of the Orchestra Fees and
7% of the total concert expenses for the 19 orchestral concerts
at the Gerald R. Ford Amphitheater
 Bravo audiences in Vail are usually 33% guests, 33% part-time
residents and 33% full-time residents.
 Almost 70% of the guests and part-time residents are from out
of state.
 More than half of them indicate that Bravo! is a significant factor
in their decision to visit Vail either as a guest or as a part-time
resident.
 $7,500.00 will be used to present activities in the Town of Vail that fall
under the Education and Community Outreach program Music Matters.
o The Town of Vail contribution is used in conjunction with more than
$217,000 in additional private and community contributions to
introduce guests and residents to music.
 Community Concerts are a series of free public concerts including the
annual Patriotic Concert and the Free Family Concert with the National
Repertory Orchestra. Held at the Ford Amphitheater in Vail. They reach a
total audience of 6,000 to 8,000.
 Free & Easy concerts feature the Festival's Young Professionals-inResidence for a series of casual and approachable hour-long, free concerts
in relaxed settings providing introductory orchestral performances. Vail
will be home to one or two of these performances enjoyed by 80 – 130
adults and children each.
 Little Listeners @ the Library is a series of performances in libraries
throughout the region. Bravo looks forward to returning to the Vail
Library in 2013. Each performance engages 20 to 30 children ages 3
through 7 and the young-at-heart who enjoy informative musical
performances in an atmosphere of learning.
 Behind the Music is a series of educational talks featuring speakers who
provide an in-depth perspective on a variety of topics including the
evening’s composers and repertoire. The majority of them will be held in
Vail at Ford Amphitheater, Vail Mountain School, the Lionshead Reception
Center and hopefully at the newly renovated Vail Library in 2013. They
are enjoyed by 100 – 150 people each year.
3



Musical Encounters at Donovan Pavilion is an opportunity for the Town
of Vail to provide funding to the Festival that will be used to expand
programming, attracting a broader and growing demographic audience. This
series will be designed to bring additional economic vitality to Vail after the
three Orchestras complete their summer residencies. A commitment of
$10,000.00 from the Town of Vail would guarantee that the series is
continued in 2013 in its current location, providing another reason for Bravo
guests to extend their stay in Vail after closing night of the New York
Philharmonic.

Music on the Move expanded and enhanced schedule for 2013. Bravo is
requesting $15,000.00 to improve this already successful program of free
vocal and chamber concerts in casual settings in the Town of Vail.
o This funding will be used for a completely new performance, in
collaboration with the Vail Jazz Festival, using an upgraded set-up at
Arrabelle on Thursday afternoons.
o This performance should draw 200 listeners to enjoy artists from a
variety of musical genre.
o The timing of the performance provides an additional reason for
visitors and residents from throughout Eagle County to come to
Lionshead to enjoy lunch and a concert, ride the gondola and to
introduce Bravo! to a new audience through an approachable
performance in an enhanced venue.
o Currently Bravo! concert attendees stay an average of 4.8 nights, this
type of additional programming is designed to expand the weekend
visitor from one or two nights to three or four nights.
o Bravo! has gained fans every year for 25 years by continually
expanding the programming to reach a broader audience who come
back to Vail year after year
.
Special Artistic Programs for 2013. Each Season the Bravo Artistic
Director collaborates with the Artistic Directors of each of the Orchestras to
present creative and unique Special Programs.
o In 2012 Curtis Stigers, Jazz Vocalist, Broadway Divas, Joshua Bell and
the Cirque de la Symphonie programs have been made possible by
additional contributions.
o For 2013 Anne-Marie McDermott is programming a performance of
Verdi's monumental “Requiem” in its Vail debut. The work calls for an
expanded orchestra, chorus and four soloists and is an entire program,
84 minutes long. It is a monumental work full of drama and in an
operatic style with brass choirs - it is truly spectacular. The Festival

4
The Instrument Petting Zoo will appear at no less than 3 events in
Vail. Each year, more thank 1,500 children are introduced to woodwinds,
percussion, brass and string instruments.
After school piano lessons are held during the school year at Red
Sandstone Elementary. These lessons are low cost and funding subsidies
are available with 25-30 children participating in the Vail program.
o
11.
requests the Town of Vail to underwrite $25,000 for this performance.
The total additional production and artists fees including housing and
travel will be a minimum of $66,000 for the additional musicians,
chorus and four soloists.
There may be other options that come to fruition this summer during
the annual collaborative meetings between the Artistic and Orchestral
team.
How does your request support item 1C of the contribution policy?
Bravo contributes substantially to the artistic, social and financial health of the
entire Vail community.
 In 2011 the seven-week festival saw nearly 60,000 guests, and 715
orchestra members, many with additional people in their party. 41% of the
Festival attendees stated that Bravo was the primary reason for their visit,
30% of the attendees live in the area full time.
 The 64 public events and performances in the Town of Vail provide a cultural
dimension to the summer season that encourages part-time residents to
spend more time in the region and gives them many reasons to spend the
day and evening in the Town of Vail.
 Bravo offers a Season Lawn Pass to local residents at deeply discounted
rates; Season Lawn Passes are available for only $135, teachers may
purchase a Lawn Pass for $99, while cost for a student is only $49. This pass
allows the individual access to all 18 orchestral concerts at the Gerald R. Ford
Amphitheater; the actual value of these passes is approximately $400.
 This programming attracts summer visitors in larger numbers for longer
stays thereby contributing to the cultural and economic well being of the
Town of Vail.
 The Philadelphia Orchestra returns for its seventh season in Vail under the
guidance of its new Music Director, the sensational Yannick Nézet-Séguin.
 The Dallas Symphony Orchestra, a central player in the Festival's Fourth of
July and other popular concerts, returns for its 13th season with the
renowned Dutch Maestro Jaap van Zweden, its music director, who is making
headlines worldwide and at home.
 According to the BBC Research & Consulting 2011 survey the attendee
satisfaction rate is over 8.1 (out of 10) with more than 8.5 likely to return
and 8.4 to recommend the Festival to their friends. 57% of visitors chose to
stay at lodging properties in the Town of Vail.
o Artists lodging and personal purchases in the Town of Vail in 2011
 Festival Lodging
$898,731
 Personal Lodging
$326,861
 Personal Dining
$326,891
 Personal Spa Expenses
$ 24,422
 Personal Retail Shopping $ 88,153
5
o
o


6
 Personal Activities
$ 67,055
Total Audience spending in the Town of Vail in 2011
 Lodging
`
$1,172,797
 Food and Beverage
$3,413,284
 Retail Shopping
$1,314,494
 Activities (including Spa) $ 522,204
Total Town of Vail spending reported in 2011 on the day(s) that people
traveled to the Town of Vail primarily to attend a Bravo Event (lodging
only if they stayed in Vail primarily to attend Bravo)
 Lodging
`
$2,398,389
 Food and Beverage
$3,740,145
 Retail Shopping
$1,402,647
 Activities (including Spa)
$ 613,681
 Total Town of Vail Spending
$8,154,862
Classical music is performed using the power of acoustic instruments at its
core providing an environmentally sensitive basis for the Festival. The Bravo
Festival is committed to operating with a minimal environmental impact.
Additionally, Festival concerts are held primarily out of doors during daylight
hours, with very little requirement for HVAC or lighting. Concert-goers are
encouraged to carpool and use public transportation.
o All Festival collateral including ticket brochures, pocket calendars,
primers, posters and program books will be printed on recycled paper.
o The Program Book is treasured and saved by many of our patrons. It is
designed to be used for the entire season. Copies left behind at each
performance are gathered, saved and redistributed at future
performances, thereby minimizing waste.
o Recent database improvements, combined with our audience
embracing electronic communication, assists Bravo to further
streamline the methods of delivery to reduce paper waste.
o All patrons, subscribers and ticket buyers are encouraged to use the
website to reduce the demand for printed materials. Confirmations for
ticket orders are distributed by email.
o The Bravo office recycles paper, plastic, aluminum and cardboard. The
Bravo office space is outfitted with energy efficient appliances and light
bulbs whenever possible and many of the fixtures in the office were
constructed from recycled materials.
The Bravo Festival impacts Vail’s sense of community in many ways.
o More than 75 local residents serve on the Board of Trustees and
Advisory Council, serving as ambassadors within the community,
around the nation and worldwide.
o The Festival recruits younger Board members from the Vail business
community, training them in Board governance and encouraging them
to have an active voice in the continuation of the Festival’s success.
o Music transcends politics, religion, race, age, and level of education,
creating experiences to be shared by all equally.
o Bravo has a year-round professional staff at its offices in West Vail.
Several staff members are young adults, born and raised in the Vail
area, who have now returned after college to work for Bravo. They live
in Vail and are poised to be future leaders in the Vail community.
 Bravo has an outstanding Intern program for Graduating and
Graduate level students from University’s throughout the
country.
 Bravo interns have become permanent members of the Vail
community.
The status as number one “Favorite” event in the recent Town of Vail
community survey is an accomplishment Bravo is proud of and thankful to
the community for their steadfast support for the past 25 years.
Being home to one of the nation’s most respected classical music festival’s is
beneficial to Vail in its quest to be North America’s premier mountain resort
community, by providing citizens and guests with a superior level of world
class musical opportunities for seven weeks each summer.
o


12.
Who currently funds your organization (other governments, private
donations, user fees, etc.)?
The Bravo! Festival receives funding support from private, corporate and family
foundations; federal (NEA), state(CTO and CCI) and local government (Towns of
Gypsum and Eagle, Eagle County, Eagle Ranch and Cordillera); corporate
enterprises; individual patrons; as well as from membership fees from the local
community volunteer Guild. Earned income is generated through ticket sales,
program advertising and souvenir sales.
13.
Organization's mission statement:
The Festival’s Mission is “Enriching people’s lives through the power of music:
producing the finest performances by the greatest artists, fostering music education
and promoting a life-long appreciation of the arts.”
7
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Most Recent Completed
Fiscal Year (September 30, 2011)
Current Assets
Cash and cash equivalents
Investments at market value
Accounts receivables, net
Inventory
Prepaid expenses
Total Current Assets
Non-Current Assets:
Restricted Cash
Total Non-Current Assets
$ 696,859
33,794
137,883
1,060
16,876
$ 886,472
$ 639,179
$ 639,179
Fixed Assets
Leasehold Improvements
$ 66,083
Less: accumulated amortization
(27,407)
Furniture, fixtures and equipment
276,757
Less: accumulated amortization
(230,788)
Total Net Fixed Assets
$ 84,645
Other Assets
Festival piano, works of art
Total Other Assets
$
$
Total Assets
$1,668,296
Liabilities
Current Liabilities
Accounts payable/accrued liabilities
Total Current Liabilities
$
$
Non-Current Liabilities
Deferred compensation obligations
Total Non-Current Liabilities
Total Liabilities
Net Worth
(Total Assets Minus Total Liabilities)
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
8
58,000
58,000
62,818
62,818
$ 639,179
$ 639,179
$ 701,997
$ 966,299
Instructions: Round all figures to the nearest dollar. Please present as
much detail as possible.
Current Fiscal Year Budget - 2012
Revenues:
Event Income
Festival Contributions
Grant & Govt. Revenue
Program Advertising
Interest Income
Total Earned/Unearned Income
$1,536,000
$2,768,000
$ 317,000
$ 165,000
$
4,000
$4,790,000
Expenses:
Orchestra/Artist Fees/Travel/Housing
Special Artistic
Marketing
Administrative
Salary/Taxes/Benefits
Total Expenses
Total Revenues minus Expenses
9
$2,574,150
$ 182,625
$ 466,000
$ 270,275
$1,296,950
$4,790,000
$0
THE VAIL JAZZ FOUNDATION
APPLICATION FOR TOWN OF VAIL FUNDING 2013
Submitted on June 29, 2012
Robin Litt, Executive Director
953 S. Frontage Road West, Suite 204 P.O. Box 3035 Vail, Colorado 81658
970-479-6146
Fax 970-477-0866 www.vailjazz.org
vjf@vailjazz.org
APPLICATION FOR TOWN OF VAIL FUNDING
1.
Name of organization: The Vail Jazz Foundation
2.
Contact person: Robin Litt
3.
Mailing address: P.O. Box 3035 Vail, CO 81658
4.
Telephone: 970-479-6146
5.
E-mail address: vjf@vailjazz.org
6.
Members and Titles of your governing board:
Board of Directors: Howard L. Stone, Chairman, John Clayton, Jr. Director of Education, Marci A.
Colby, John Dawsey, Kerry Donovan, Allan Finney, Robert E. Ford, John W. Giovando, Maureen
Mayer, Larry S. Stewart, Leslie W. Stern, Catherine A. Stone, William W. Verity
Advisory Board: Allie R. Coppeak, Andrea L. Glass, Dr. Willie Hill, Jr., Chuck Holcomb, Mike Peak,
William Pierce, Gary J.E. Thornton
7.
Amount of contribution requested: $85,000
8.
Organization fiscal year-end: October 31
9.
Are your books audited? No
10.
How will the contribution be used?
The Vail Jazz Foundation, Inc. respectfully requests this grant to fund the 19th Annual Vail Jazz Festival
which will be presented in Vail over a 12-week period during the summer of 2013 and will include 40
separate performances, with over half of the performances admission-free.
The Vail Jazz Foundation, Inc. (VJF) is a 501(c)(3) Colorado nonprofit corporation headquartered in Vail
which strives to perpetuate jazz through live performances and jazz education, with a focus on the
development of young musicians and young audiences. Currently in its 18th year, the Vail Jazz Festival
is one of the most highly regarded jazz festivals in the United States. For many years, Colorado
Creative Industries has bestowed their highest recognition for “superior artistic quality” on the
Festival.
Growth of the Festival
Over the past 18 years the Festival has grown from its humble beginnings in 1995 as a three-day event
with six performances and attendance of 500 to a true summer-long festival spanning twelve weeks
with 40 performances and an estimated attendance of 17,200 in 2012. The growth over the last
several years has been explosive with the addition of performances, expansion of venues, increased
attendance and sponsorships, a new Winter Jazz Series and a greatly expanded marketing reach.
Because applications for funding from the TOV are made prior to each summer’s Festival, last year’s
application assumed that the 2012 Festival would be substantially similar to the prior year’s Festival;
however, after the completion of the 2011 Festival it became clear that we had reached the “tipping
point” and that the awareness and acceptance of the 2011 Festival had significantly exceeded our
expectations. Therefore, even though we did not request a significant increase in funding last year for
this year’s Festival, we elected to greatly expand the Festival during the summer of 2012 from 26 to 40
performances (see below – Jazz @ Kelly Liken – ten shows; Jazz After- three shows; and one Jazz/Pops
The Vail Jazz Foundation
2
show at the GRFA). We believe our request for increased funding is warranted due to the fact that: the
Festival has undergone a broad expansion in the past several years as described herein; a substantial
portion of the Festival is provided to locals and visitors free of charge and therefore the TOV’s funding
of the Festival indirectly provides a valuable amenity to all; and the VJF presents a world class jazz
festival at a cost that is significantly less than other arts organization in the community as measured by
any financial metric, allowing the TOV the biggest “bang for its buck.”
The 19th Annual Vail Jazz Festival
The 19th Annual Vail Jazz Festival will be substantially similar in size and scope to the 18th Annual
Vail Jazz Festival, which is just getting underway. The Festival will present 40 separate
performances featuring a wide variety of jazz styles (Afro-Cuban, American Songbook, Big Band,
Blues, Brazilian, Straight Ahead, Swing, and more) in inviting indoor and outdoor locations that
welcome novice jazz fans as well as seasoned and dedicated attendees. Important collaborative
events will be presented using a variety of unique concert formats and venues which position the
Festival to have a major presence in, and impact on, Vail throughout the summer of 2013. The
Festival will feature the following performances:

Jazz @ Vail Square - Thursday evenings for nine weeks, presents a wide array of jazz
genres in a tented venue with both free seating and ticketed preferred seating. Music
spills out of the tent to the nearby restaurants and cafes where guests stake coveted spots
for the evening, energizing Lionshead.

Jazz @ The Market - Sunday afternoons for ten weeks at the Vail Farmers’ Market, these
free performances expose market-goers to regional and national jazz acts, enticing guests
into our tent for shade, live music and a chance to relax.

Jazz @ Kelly Liken - Sunday evenings for ten weeks, carries jazz from the Market on
Sundays inside to a sophisticated indoor club-setting for an intimate jazz performance.

Jazz After - following three Bravo performances in collaboration with Bravo! Vail Valley
Music Festival, we will present three free jam sessions featuring members of each of the
resident orchestras (Dallas Symphony, Philadelphia Orchestra and New York Philharmonic)
in a jazz-club atmosphere.

Jazz/Pops Concert in collaboration with Bravo! at the Gerald R. Ford Amphitheater.

And our flagship event, the Labor Day Weekend Jazz Party will feature seven separate
performances with over 30 hours of jazz presented in Lionshead at the Jazz Tent at Vail
Square and at the Marriott’s Grand Ballroom.
Niki Haris, Wycliffe Gordon, Jeff Clayton and Byron Stripling lead the Gospel Prayer Meetin’
in the Jazz Tent at Vail Square at the 2011 Labor Day Weekend Jazz Party
The Vail Jazz Foundation
3
Jazz @ The Market on a typical Sunday at the Vail Farmers’ Market and Art Show
We will continue to innovate in the way we present jazz. In 2012, we have expanded the MultiMedia Tributes to Jazz Greats and created an additional series, Jazz In Depth – both educational
performance formats that incorporate video clips, oral presentations and live performances.
These unique presentations have become a major attraction over Labor Day Weekend. As new
opportunities to expand jazz experiences arise, the VJF embraces them – as seen with our summer
long celebration of Dave Brubeck in 2012 which includes: the University of the Pacific Library’s
travelling exhibit about the “Times of Dave Brubeck;” a Multi Media Tribute; and a performance by
the Brubeck Brothers Quartet. The Brubeck Exhibit, housed at the Vail Visitor Center for the
summer, is a partnership with the Town of Vail. This summer, the museum-quality exhibit further
adds to the cultural depth of the Vail experience.
Attendance
Attendance at concerts continues to grow at a brisk pace. For 2013, we are confident that our
numbers will be even greater than projections for 2012. We estimate 2012 attendance
conservatively as follows:






Jazz @ The Market: ten concerts with 100 seated audience members for 3 fifty-minute
performances plus additional market goers for 1,500 attendees.
Jazz @ Vail Square: nine concerts with 900 per concert, 350 seated audience members
(with chairs turning .75 times) and 300 additional audience members, diners, passersby,
etc. for total of 8,100.
Jazz After: 100 guests at each of three jam sessions for total of 300.
Jazz @ Kelly Liken: 100 per week for ten weeks for total of 1,000.
Jazz/Pops: performance with Bravo at the GRFA - 2,800 attendees.
Labor Day Weekend Vail Jazz Party: 500 per session; seven sessions for total of 3,500.
Total attendance at the 2013 Vail Jazz Festival is expected to exceed 19,800; this represents an
increase of 15% over 2012 and an increase of nearly 50% since 2010. In both 2011 and 2012, we
have recruited over 100 “First Timers” who purchase the weekend pass to the Festival, committing
to a minimum of a 4-night stay. We continue to surpass expectations and boast a 70% return rate
among our Labor Day Weekend guests.
The Vail Jazz Foundation
4
Labor Day Weekend Jazz Party audience in the Jazz Tent at Vail Square
11.
How does your request support item 1C of the contribution policy?
The Festival consistently brings a culturally diverse audience to Vail, drawing African Americans from
Denver and from around the United States, as well as guests of different socio-economic levels.
Moreover, the Festival provides an outstanding cultural asset to the residents of Vail and helps to build
a strong sense of community among residents. The Festival contributes to the town’s economic
vitality by giving residents and guests a reason to come into Vail Village and Lionshead throughout the
summer, thereby feeding sales and lodging tax revenue.
A.
The Vail Jazz Festival fulfills the mission of the Town of Vail:
“In order to be the premier mountain resort community, we’re committed to providing citizens and
guests with a superior level of environmentally-sensitive services and an abundance of recreational,
educational, and cultural opportunities.”

The Vail Jazz Festival now offers the longest season of all of the cultural festivals presented in
Vail during the summer – a full 12 week season of events, with three to four performances
every week.

Through collaborations with the Town of Vail, Bravo!, Kelly Liken and Larkspur Restaurant, and
the Lionshead Merchants Association, both performance and educational opportunities are
enhanced for residents and guests.

Today’s jazz icons headline the Festival, demonstrating the high caliber of the event. The Vail
Jazz Festival brand is synonymous with the biggest talent and the most professional
performances, complimenting Vail’s premier status. With talent of this level, the audience is
both sophisticated and discerning.

The intimacy of the Labor Day Weekend Jazz Party is unique to jazz festivals, fostering
camaraderie among jazz artists and attendees that brings guests back year after year.
The Vail Jazz Foundation
5
Lewis Nash, Terell Stafford, John Clayton and Jeff Clayton
at the 2011 Vail Jazz Party
B.
The Vail Jazz Festival has a positive impact on the resort community’s economic health:
Festival Attendee Demographics
Vail Jazz guests belong to the same demographic sought by Vail. They are educated and affluent, with
disposable income to vacation, and spend additional money in Vail. Detailed data drawn from
attendees at the Labor Day Weekend Jazz Party establishes that:
 Approximately 75% of the attendees are between the ages of 45 and 64;
 More than 75% have an average household income over $100,000 per annum;
 Over 65% have a college or post college education;
 15% locals, 65% Colorado residents (non-local) guests and 20% out of state guests
Our demographics have shifted over the past few years, as we broaden our offering of events. The
average age is now younger, more of our guests have families and more are local residents or regional.
We believe this is due to the Festival’s on-going presence throughout the summer and our efforts to
diversify our presentation formats and venues.
Attendee Spending
According to survey data, historically the average Labor Day Weekend Jazz Party attendee makes the
following daily expenditures for him /herself:
Lodging: $150
Meals: $80
Retail: $75
Based on these expenditures, the Labor Day Weekend Jazz Party alone represents over $1,067,500 in
revenue to the Town of Vail, conservatively assuming attendance of 3,500. The Vail Jazz Foundation
paid approximately $20,000 in food and beverage revenue and almost $60,000 in room night revenue
to the host hotel, the Vail Marriott Mountain Resort & Spa in 2011. The economic impact of the
weekend event is clearly significant. For example, for the 2012 Labor Day Weekend Jazz Party, the
Marriott has sold out of our original room block and has 400 room night reservations on the books for
Jazz Party attendees as of June 10, 2012. As a result of the hotel’s anticipation to sell out, we have
partnered with neighboring lodges for spill-over reservations. Our marketing now reflects a robust
festival for a full 5 days (Thursday – Monday) over Labor Day Weekend, and we are seeing that our
guests are extending their visits to up to 6 or 7 days.
The Vail Jazz Foundation
6
Data for the Jazz @ Vail Square series skews slightly younger and with more local, down valley and
part time residents. Lionshead restaurants attest to the spike in their business on Thursday nights
throughout the summer due to the jazz performances, as many guests who attend Jazz @ Vail Square
dine and shop nearby before and after the concert.
We are now working with RRC Associates, the Town’s survey professionals, to survey our guests at Jazz
@ The Market, Jazz @ Vail Square and Labor Day Weekend Party. We will have more data to present
after this summer’s Festival in 2012. Additionally, with the new programs for 2012, we anticipate that
Jazz Festival-related spending will increase dramatically. For example, by adding 13 performances at
Jazz @ Kelly Liken and Jazz After at Larkspur, we are offering additional opportunities for jazz
attendees to increase their spending in Vail. This trend will carry forward to 2013, as the events at
Kelly Liken and Larkspur become more established.
12.
Who currently funds your organization?
The Vail Jazz Foundation runs a very lean operation. With one paid staff member and our unpaid
Chairman/Artistic Director, we operate very efficiently. We receive an enormous amount of in-kind
support from the Vail community and local businesses in the form of goods and services. The value of
these in-kind donations is estimated at $275,000 in 2013. If paying for these goods and services, our
budget would increase by nearly 30%.
We rely on tremendous support from our partners in order to create and present concerts and
educational programs. Local sponsors include: Alpine Bank, Alpine Party Rentals, Alpin Aire, The
Arrabelle, Colorado Mountain Express, Flyvail.com, Kelly Liken, KZYR – The Zephyr 97.7 FM, Larkspur
Restaurant, Lionshead Merchants Association, Rocky Mountain Reprographics, Town of Vail, United
Way of Eagle River Valley, Vail Daily, Vail Marriott Mountain Resort & Spa, Vail Farmers’ Market and
Art Show, Vail Resorts Echo, Vilar Performing Arts Center.
Our regional and national sponsors are instrumental in spreading the word about the Vail Jazz Festival
and Vail in particular. They include: Ella Fitzgerald Charitable Foundation, Hertz, KUVO-89.3 FM,
Mighty Fine Productions, New Amsterdam Vodka, The Jazz Cruise, Ravenscroft Pianos, William Hill
Estate Winery, Woods & Son Piano, Yamaha. Through The Jazz Cruise, we market Vail to 100,000 jazz
fans who are predisposed to travel for jazz events. The Jazz Cruise clientele compliments Vail’s target
audience in demographic profile.
We also have several hundred donors whose gifts range from $20 to $20,000.
13.
Organization's mission statement:
The Vail Jazz Foundation, Inc. is a 501(c)(3) Colorado nonprofit corporation, incorporated in 1996 with
the mission of perpetuating jazz music through live performances that showcase the artistry and
talent of great jazz musicians, and through jazz education, with a focus on young musicians and
young audiences.
The Vail Jazz Festival is our primary vehicle to achieve our mission.
The Vail Jazz Foundation
7
Although not funded by the Town of Vail grant, we would be remiss if we did not include mention of
our educational programs in this proposal. These programs are essential to our mission.
Education Programs
Jazz Goes to School
Since 1997, the VJF has presented, free of charge, Jazz Goes to School to all the 4 th and 5th grade
students at 14 schools in Eagle County annually, including Vail’s two elementary schools – Red
Sandstone and Vail Mountain School. This unique jazz education program teaches over 1,100
students annually about jazz integrated with social studies through an interactive, four part
curriculum. The fourth and final session is a true jazz concert for all students at the Vilar Performing
Arts Center featuring the Jazz Goes to School Sextet, headed up by Tony Gulizia. Teachers are
provided with pre- and post-lesson plans to aid them in integrating this curriculum into their
classwork.
Vail Jazz Workshop
Since 1996, the VJF has presented the Vail Jazz Workshop, the pre-eminent education program for
promising young jazz musicians. Nearly two hundred young jazz musicians have attended the
Workshop in Vail. Alumni of the Workshop have achieved some of the highest honors available to jazz
musicians today, and their achievements are a testament to the quality of the Vail Jazz Workshop. The
Vail Jazz Workshop has brought the future leaders in jazz to Vail at a young and impressionable age.
As a side note: Each year, the 12 Workshop students live with Vail residents in their homes for their 10
day residency. This further engages Vail residents and part time residents with the Festival. The
experience is unforgettable for the students as well as for their host families.
If our grant proposal is approved by the Vail Town Council, we will recognize the Town of Vail as we do
for our highest level sponsors. The Town of Vail will receive the following benefits for the 19th Annual
Vail Jazz Festival in 2013:
 Verbal stage recognition as Presenting Sponsor of Jazz @ Vail Square and Jazz @ The Market.
 10 fully transferable Patron Passes to the Labor Day Weekend Party including Saturday’s
Dinner with the Artists.
 4 Jazz Plus Passes, granting preferred seating at all Jazz @ Vail Square concerts plus admission
to Post Event Receptions.
 Full page ad in the Vail Jazz Festival Program with distribution of 20,000.
 Website listing and link.
 Email marketing inclusion.
 Press release inclusion.
 Your collateral distributed at all venues throughout the summer.
 Your banner displayed prominently at Jazz @ Vail Square and in the Marriott Grand Ballroom.
We will also do our best to accommodate the Town’s request for other benefits from the Vail Jazz Festival.
The Vail Jazz Foundation
8
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet for The Vail Jazz Foundation
Most Recent Completed Fiscal Year
October, 31, 2011
ASSETS
Cash in Bank
$119,051
Merchandise
$452
$119,503
TOTAL ASSETS
LIABILITIES
Payroll Tax Payable
$1,535
Deposits & Prepaid Admissions
$12,625
Loan Payable
$24,567
TOTAL LIABILITIES
$38,727
NET WORTH
TOTAL LIABILITIES AND NET
WORTH
$80,776
The Vail Jazz Foundation
$119,503
9
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
THE VAIL JAZZ FOUNDATION, INC.
Current Fiscal Year Budget
Year Ending October 31, 2012
REVENUES
$129,100
$48,000
$235,400
$5,000
$15,250
$17,000
$9,350
$110
Admissions and Production Fees
Sponsorships/Program Ad Sales
Contributions
Fund Raiser
Merchandise Sales
Silent Auction
Other Fees
Interest
TOTAL REVENUES
$459,210
EXPENSES
JAZZ FESTIVAL
Artists & Production Expenses
Advertising/Marketing/P.R.
Allocated Administrative Overhead
$242,910
$29,290
$50,000
SUBTOTAL
$322,200
EDUCATIONAL PROGRAMS
Jazz Goes to School
Vail Jazz Workshop
Allocated Administrative Overhead
$20,940
$38,035
$18,500
SUBTOTAL
$77,475
ADMINISTRATIVE EXPENSES
$5,000
$54,535
Fundraising
Administration
SUBTOTAL
TOTAL EXPENSES
$59,535
$459,210
TOTAL REVENUES MINUS
EXPENSES
The Vail Jazz Foundation
$0
10
COLORADO SKI & SNOWBOARD MUSEUM AND HALL OF FAME @ VAIL
APPLICATION FOR TOWN OF VAIL FUNDING 2013
SUBMITTED JUNE 29, 2012 BY JAMIE DUKE, CHAIRMAN OF THE BOARD and ERICA LLOYD, CURATOR
Phone 970-476-1876
231 S. Frontage Road East
Vail, CO 81657
Fax 970-476-1879 www.skimuseum.net skimuseum@gmail.com
1
APPLICATION FOR TOWN OF VAIL FUNDING 2013
1.
Name of organization: Colorado Ski & Snowboard Museum and Hall of Fame
2.
Contact person: Erica G. Lloyd; Curator of Collections & Jamie Duke; Chairman of Board
3.
Mailing address: 231 S. Frontage Road East, Vail, CO 81657
4.
Telephone: 970-476-1876
5.
E-mail address: skimuseum@gmail.com
6.
Members and Titles of your governing board (Board of Directors):
Chairman: Jamie Duke
Vice Chairman: Diane Boyer
Treasurer: Kent Erickson
Secretary: Dean Ericson
Board Members: Hart Axley, Bob Beattie, Jim Bain,, Trent Bush, Linda Cain, Lynn Deutschman,
Andy Franklin, Jon Franklin, Melissa McLean Jory, David Kelly, John McMurtry, Dick Neal, Joy
Spring, Erik Steinberg, and Bill Tomcich
Advisory Members: Ludwig Kurz, Bob Parker, Martha Head, Bee Reichel, Larry Zimmer, Sandy
Treat, and John Meyer.
7.
Amount of contribution requested:
Cash:
• $90,000
In-Kind:
• $9,000 rent subsidy
• Office space for Museum 2-person staff in under utilized offices in the Vail Transportation
Center.
8.
Organization fiscal year-end: April 30
9.
Are your books audited? No, but our books are prepared with best practices for an annual audit.
10.
How will the contribution be used?
The cash and in-kind contributions will be used to support the Colorado Ski and Snowboard Museum
and Hall of Fame (Museum) visitor’s educational, cultural, and entertainment experience, which,
according to the Town of Vail’s 1975 Colorado Centennial/Bi-Centennial Heritage project charter, is
to remain free of charge. The contribution request is less than $1.00 for each of the museums 100,000
annual visitors. Examined from another perspective, the contribution covers just 20% of the annual
expenses required to support a memorable visitor experience at the Museum. Expenses include
Museum hosts and tour guides, educational program delivery, research and curatorial functions,
collection stewardship, continuing to enhance interactive elements, and researching, designing, and
installing fresh exhibits such as our Roots of a Movement: The Colorado Snowboard Archive exhibit.
Special projects at the Museum continue to evolve; some are in the research stage, a few are in the
planning stage, and others are in the installation stage. The Museum is actively involved in the
2
research, writing, and photo acquisition and digitization of history narratives for Vail’s 50th
Anniversary celebration. This work has resulted in the five-panel display on Vail’s history, recently
installed in the LionsHead Welcome Center, and is being incorporated into the Vail 50 years film,
produced by Roger Brown. Another Vail history exhibit, which is under development, will be
installed in the Vail Village Information Center. The 10th Mountain Division and its profound effect
on Vail’s creation is central to our programming. The Museum is working with Warren Miller
Entertainment to create a 60-minute documentary about the 10th Mountain Division with a unique
twist meant to inspire, educate, and entertain a younger audience. Pete Seibert’s grandson is one of
the featured athletes/film stars. The Museum oversees the highly esteemed Ski Hall of Fame and
manages the nomination, election and annual induction process. Many of Vail’s finest have been
recognized by the Ski Hall of Fame; this year Paul Testwuide and Toby Dawson will be inducted. In
comparison to other cultural and educational institutions, the Museum has a very small paid staff and
little administrative overhead. Nearly 90% of every contribution dollar goes directly to enhancing the
Museum experience for visitors. The requested contribution ensures that the rich skiing history and
heritage in Vail and the state of Colorado is preserved, and that this institution, borne out of the Town
of Vail, and which by design serves both Vail and the state of Colorado, continues to thrive.
Our Audience: 100,000 visitors from May 2011-April 2012, comprised of the following
components:
• Vail Valley destination guests, U.S & International. Destination and international guests are our
largest percentage of daily visitors. These segments are especially interested in how skiing has
shaped Colorado and has given birth to Vail.
• I-70 travelers. Highway signs and cultural tourism advertisements alert travelers that the state’s
Ski Museum is located in Vail. We host visitors daily who did not intend to stop in Vail until they
saw the highway sign; an inviting excuse to experience Vail. These spontaneous visitors spend
time at the Museum, and then go into Vail Village and LionsHead to dine and shop. Some end up
booking a hotel room for the night and some, due to their positive experience, plan to visit Vail
for their next vacation.
• Neighboring county visitors. The Museum routinely attracts visitors within a 45-mile radius of
both Summit and Garfield counties. A museum experience is built into many vacationers’ travel
plans and our facility has become known as a great destination for nearby visitors.
• Front Range visitors. Visitors from the Front Range, particularly those who entertain house
guests, make Vail their destination specifically to stop at the museum.
• Eagle County students K-12. Students participate in field trips to the museum and lesson plans
are delivered to students in their classrooms and auditoriums.
• Vail community members. With pride, community members bring friends and house guests to
the museum to enjoy our interactive exhibits and attend presentations.
• Virtual visitors. Website, social media, and e-newsletters reach an astounding number of
individuals.
• Researchers. Our extensive research library and collection is accessible to thousands of
researchers annually. We fulfill research requests and share our digital collection on a daily basis.
.
11.
How does your request support item 1C of the contribution policy?
Thank you for giving the Museum board and staff an opportunity to explain why we feel strongly that an
increased contribution level for the Museum is both justified and responsible. The Museum, like the Betty
Ford Alpine Gardens (Gardens) and the Vail Recreation District facilities are Town of Vail assets, on Town
of Vail owned property, managed by non-profit boards. The Town of Vail had a hand in developing each of
these unique assets and so has an inherent responsibility to ensure that they continue to be properly managed
and funded. These treasured assets have been created and partially supported by the Town of Vail for the
enjoyment of Vail’s visitors and community members. Unlike many of the special events and truly
exceptional cultural offerings, these facilities are available to visitors and community members on a daily
basis.
The Museum and Gardens are unfortunately lumped into the same funding pool as Vail’s iconic events and
most successful foundations and non-profit organizations. These hallmark events and producers have a well-
3
deserved reputation for excellence and their marketing reach, supported in part by Vail Local Marketing
District funding, is huge and very successful. The Museum and Gardens are no less impactful to the visitor
experience but, as smaller non-profit organizations, have limited resources to spend on marketing and public
awareness. The Museum and Garden “voices” are smaller in comparison and so their needs and positive
impacts are easily overlooked. A decision to provide increased funding for unique assets like the Museum
should not penalize Vail’s iconic and beloved events, nor vice versa. But, unfortunately, because funding
come from one funding pool, “Council Contributions,” this does inevitably happen.
By resolution, the Museum board has reconfirmed its commitment to serve as Vail’s Ski & Snowboard
Museum. It does not take this responsibility lightly and has allocated the majority of its resources to
supporting the Vail 50th Anniversary and planning for its unique ability to participate in the 2015
Championships by showing the world Vail’s ski history and heritage.
Museum Impact and Fulfillment of Vail’s Mission Statement
The Museum is one of the few educational and cultural amenities in Vail that is available, daily and
year-round, to visitors and residents. Our 100,000 annual guests leave the museum with knowledge of
the history and evolution of skiing and a strong foundation about how Vail came to be. We provide a
“sense of place” to visitors that connect them to both skiing and to Vail. We are recognized as the
authority in Colorado on ski and snowboard history and heritage. Our collection facility and research
library are unsurpassed in the world of ski history and we are an invaluable resource for those seeking
information by phone, on our extensive website, and at the museum facilities.
ROI
The Museum’s attendance grew this past winter when many visitors spent less time skiing during
their vacation, and is one of many activities that have weather-proofed the Vail vacation experience.
The Museum also has a lot of anecdotal evidence of visitors coming to Vail specifically to experience
the Museum, and of others who have added an overnight stay to ensure plenty of time to fully enjoy
the Museum’s galleries or presentations. With no admission fee, the Museum adds a sense of value to
the resort experience, adding to the positive intent to return ratings.
The ski company’s data indicates that an average destination guest spends $3,050 during their 5-day
vacation in Vail. A contribution of just under $1 for each museum visitor is an investment in
ensuring the destination guest’s experience is positive and therefore their vacation spending remains
at these high levels.
The economic benefits of the Museum, as described in Cultural Heritage Tourism studies, include
increased tax revenues, diversified local economy, quality of life benefits, building community pride,
and preservation of the community’s unique character. Hosting a museum is a powerful economic
tactic suggested in the 2005 report, “Economic Benefits of Historic Preservation in Colorado” by
Clarion Associates and BBC Research, in which they state,, “Ski resort towns that wish to attract
aging baby boomers, whose participation in skiing is diminishing, should look to historic sites and
museums as an important element in the package of ski alternatives.”
Cultural Heritage Tourism, including museum visitation, is the largest growing segment of tourism. As
stated on the National Trust for Historic Preservation website, “Perhaps the biggest benefit of cultural
heritage tourism is that opportunities increase for diversified economies, ways to prosper economically while
holding on to the characteristics that make communities special.”
Colorado Tourism Office research (Longwoods International, 2011 Report) shows that cultural activities
constitute 26% of guests "specific interests" during visits on a Colorado vacation (up from 22% in 2010).
The largest percentages of Colorado’s visitors are "touring" the state; of this market segment, 34% visit a
museum during their time in Colorado, according to the Colorado Tourism Office
(http://www.colorado.com/research).
4
"Research shows that museums and cultural attractions are important to visitors; the Colorado Ski &
Snowboard Museum fills this niche in the Town of Vail and also adds a free attraction to our visitors, adding
a perceived value to their Vail vacation," said Chris Romer, Executive Director of the Vail Valley
Partnership, from the Chamber & Tourism Bureau. In conclusion, the Museum does not have a dedicated funding source, or an admission fee (and
according to the Town of Vail’s 1975 Colorado Centennial/Bi-Centennial Heritage project charter, is
to remain free of charge), in contrast to how many other communities have provided funding for their
local museums. For example, the Denver Metro area has the Scientific and Cultural Facilities District
tax, and Aspen, Breckenridge, and Telluride all have dedicated taxes earmarked for their museums.
Instead, the Museum relies on a small percentage of its overall funding needs from the Town of
Vail’s general fund and must actively seek a majority of its funding from outside of Vail, which is not
easy considering that the population of Vail enjoys the majority of the Museum’s benefit. An
increased level of funding by the Town of Vail will result in a stronger organization, less reliance on
fund raising, which will in turn allow the Museum to focus its staff, volunteer time, and efforts on
providing the best possible visitor experience and fulfilling its mission and responsibilities to both
Vail and the state of Colorado.
12.
Who currently funds your organization (other governments, private donations, user fees, etc.)?
•
•
•
•
•
•
•
13.
100,000 (and growing) annual museum visitors through voluntary donations and gift shop sales
Education program participants through admission fees
Community members through annual museum memberships
Hall of Fame members and individual donors
Vail Resorts Echo through cash donations, donation of golf course for charity golf tournament,
and silent auction items
Corporate Partners: Vail Daily, TV8, Outside TV, Altitude TV, eeF Productions, University of
Denver, Colorado Ski Country, Intrawest, Korbel and 1st Bank, among others, provide cash and
in-kind products and services
Charitable Foundations provide operating and project-specific restricted grants. During the last 12
months, the Museum has received project specific grants from the Tawani Foundation, Warren
Miller Entertainment and IMLS (Institute of Museum Library Sciences).
Organization's Mission Statement:
Since its founding in 1976, the Colorado Ski & Snowboard Museum has been passionately dedicated
to safeguarding the spirit and evolution of snow sports and their contribution to Colorado’s history.
We pledge to passionately preserve the legacy by using proper stewardship to care for our extensive
collection and by engaging the public through historical exhibits and interactive education programs.
Guiding Principles:
• Preserving the history of the famed 10th Mountain Division that was instrumental in shaping
Colorado’s ski heritage
• Honoring our sports’ innovators and achievers through our distinctive Hall of Fame
• Maintaining an extensive Olympics collection which embodies the spirit and gravitas of this
great institution.
We invite the public, athletes, stakeholders, the curious – all like-minded individuals, to share our
passion for this great sport.
5
COLORADO SKI & SNOWBOARD MUSEUM AND HALL OF FAME
BALANC SHEET
Apr 30, 12
ASSETS
Current Assets
Checking/Savings
1494 · Cash & cash equivalents
1105 · Operating Account
137,131.85
1115 · Cash Reserve Account
43,797.31
1140 · Artifact & Endowment Account
14,956.40
1170 · Register cash
300.00
1175 · Petty Cash
100.00
Total Checking/Savings
196,285.56
1310 · Accounts Receivable
Total 1300 · Accounts Receivable
Total Accounts Receivable
2,248.34
2,248.34
2,248.34
Other Current Assets
Employee Receivables
19.00
Other Currents Assets
1489 · Prepaid Expenses
1,063.69
1491 · Retail Inventory Asset
Total Other Currents Assets
47,761.53
48,825.22
Total Other Current Assets
48,844.22
Total Current Assets
247,378.12
Property, Equipment and Collection
1401 · Jacques Parker Art
40,000.00
Spirit of Olympic Champions Exhibit
105,127.51
1400 · Furniture & Fixtures
55,576.53
1402 · Accum. Depreciation
-89,442.49
1403 · Accum Deprec - SOAC
Total Property, Equipment and Collection
TOTAL
ASSETS
-105,127.51
6,134.04
253,512.16
LIABILITIES & EQUITY
Current Liabilities
Accounts Payable
1500 · Accounts Payable
7,711.33
Total Accounts Payable
7,711.33
Other Current Liability
2200 · Sales Tax Payable
903.91
Total Other Current Liability
903.91
Unearned Revenue
237.59
Total Other Current Liabilities
1,141.50
Total Current Liabilities
8,852.83
Total Liabilities
8,852.83
Equity
3900 · Retained Earnings
196,361.65
3902 · Temporarily Restricted RE
3903 · Permanently Restricted
34,730.00
580.00
Net Income
12,987.68
Total Equity
244,659.33
TOTAL LIABILITIES & EQUITY
253,512.16
6
COLORADO SKI & SNOWBOARD MUSEUM AND HALL OF FAME
ANNUAL BUDGET
MAY 1, 2012- APRIL 30, 2013
Ordinary Income/Expense
Income
4092 · Photo/Media Use Revenue
Total 4200 · In-Kind Donations
8,000
Total 4032 · Hall of Fame Banquet
40321 · Golf Tournament
151,300
18,000
4030 · Event Income - New
-
Total 4030 · Event Income
169,300
4041 · Contributions
4046.6 · Educational Program Income
4048.1 · Government Grants
2,500
62,000
4010 · Admissions Income
-
4046 · Other Grants
25,500
4048 · Donations - Cash/CC
21,000
Total 4041 · Contributions
111,000
Total 4060 · Membership Income
71,600
Total 4070 · Retail Income
234,924
4090 · Receptions Income
4,200
4055 · HOF TV Program
32,000
Total 4095 · Other Income
142
Total Income
631,166
Cost of Events, TV Production & Retail
Total 6120 · Event Expenses
86,201
Total Cost Of HOF TV Production & Auction
Total 5000 · Retail Expenses
7,800
123,410
Total COS of Event, TV & Retail
217,411
Gross Profit
413,755
Expense
Collection Storage & Research Library (in Golden, CO)
26,809
Vail Museum Facility Expense
25,886
Vail Museum Admin & Marketing Expense
42,165
Vail Museum/HOF Host & Employee Expense
Total Expense
317,482
412,342
Net Ordinary Income
1,413
7
CULTURAL SPONSORSHIP GRANT PROPOSAL
for the
TOWN OF VAIL
2013 VAIL INTERNATIONAL DANCE FESTIVAL
2013 GERALD R. FORD AMPHITHEATER
2013 US PRO CYCLING CHALLENGE
2015 FIS ALPINE WORLD SKI CHAMPIONSHIPS
2013 BIRDS OF PREY MEN’S & LADIES WORLD CUP
2013 AMERICAN SKI CLASSIC
2013 ATHLETE COMMISSION
2013 WINTER TEVA MOUNTAIN GAMES (IN KIND ONLY)
2013 SUMMER TEVA MOUNTAIN GAMES (IN KIND ONLY)
Presented by
THE VAIL VALLEY FOUNDATION
APPLICATION FOR TOWN OF VAIL FUNDING
1.
2.
3.
4.
5.
6.
Name of organization: Vail Valley Foundation
Contact Person: Mike Imhof, Vice President of Sales and Operations
Mailing Address: PO Box 309, Vail, CO 81658
Telephone: 970-949-1999
Email address: mimhof@vvf.org
Members and titles of governing board:
Current Board Members
Judy Berkowitz
Marlene Boll
Erik Borgen
Jack Crosby
Andy Daly
Jack Eck
Bill Esrey
Tim Finchem
Ceil Folz, President
Harry Frampton
Peter Frechette
Steve Friedman
John Galvin
John Garnsey
Margie Gart
Bob Gary
George Gillett
Donna Giordano
Sheika Gramshammer
Marty Head
Mike Herman
Bobby Hernreich
Al Hubbard
Bill Hybl
Yvonne Jacobs
Chris Jarnot
Rob Katz
Kent Logan
Peter May
Brian Nolan
Eric Resnick
Doug Rippeto
Ken Schanzer
Mike Shannon
Stan Shuman
Rod Slifer
Ann Smead
Oscar Tang
Stew Turley
Betsy Wiegers
Directors Emeritus
Adam Aron
Berry Craddock
Pepi Gramshammer
Steve Haber
Elaine Kelton
In Memoriam
President Gerald R. Ford
Jack Kemp
7. Amount of contribution requested: $898,500 and in-kind support of $118,800*.
8. Organization fiscal year-end: October 1, 2012 – September 30, 2013
9. Are your books audited: Yes – annually
10. How will the contribution be used: Please see attached information
11. How does your request support item 1C of the contribution policy: A positive,
sustained economic climate.
12. Who currently funds your organization (other governments, private donations, user
fees, etc.): Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort Company,
private donations, ticket sales revenue (as non limiting examples ticket sales to
performances at the Vilar Performing Arts Center and tickets to attend Vail International
Dance Festival performances, corporate sponsorships with local, regional and national
companies (brands) As non limiting examples, Anheuser-Busch, Volvo, Teva, US Bank,
Lakota Guides and lastly, specific to the FIS World Alpine Ski Championships the
International Ski Federation.
13. Organization’s mission statement: To enhance and sustain the spirit of the Vail Valley by
providing leadership in athletic, cultural and educational endeavors. Vail Valley Foundation;
Inspiring Lives, Enriching Community.
*In Kind contributions to be determined by the Town of Vail and may not be applicable.
STREET BEAT FREE WINTER CONCERT SERIES
PLEASE NOTE: The Valley Foundation has decided, in collaboration and collective agreement
with the Town of Vail and our key Corporate partners tied to Street Beat, to discontinue the Street
Beat event project. As such, Street Beat will not take place in Vail during the 2012-2013 winterseason. The Vail Valley Foundation will not be requesting any funds from the Town of Vail for
Street Beat.
2013 STREET BEAT WINTER CONCERT SERIES GRANT REQUEST
The Vail Valley Foundation requests $0 cash and $0 in-kind.
The Vail Valley Foundation sincerely appreciates the support
the Town of Vail has provided towards Street Beat during the
11 years the event ran in Vail. THANK YOU!
2013 VAIL INTERNATIONAL DANCE FESTIVAL
JULY 30 – AUGUST 14, 2013
The Vail International Dance Festival is arguably one of the most successful and talked about
arts festivals in the United States and has consistently been featured in the New York Times
Arts & Entertainment section. Ticket sales records indicate that festival-goers are true
destination guests who are making a specific trip to Vail to attend this world renowned event.
Our research shows these guests represent at least 24 states.
Damian Woetzel, as the festivals Artistic Director, continues each year to out do the prior year in
terms of the caliber of performers, the breadth of the artistic styles represented and a festival that
truly entertains and provides a unique experience for all attendees. We consistently receive
tangible and positive feedback from guests (ticket buyers), performers, donors, sponsors, press
and industry experts as not just a player but a leader at the highest levels in the international
community of performing arts.
The Festival supports the development of young choreographers and annually commissions
new works to be world premiered in Vail, works that continue to live on in the repertories for
major dance companies. In addition, the Festival has become far larger than what transpires
within the Gerald R. Ford Amphitheater itself. A series of complimentary, informative and
educational Dance Dialogues and Vail Village fringe appearances add depth and increased
appreciation of the art form adding vibrant and surprising energy within the Town. 2013 will
mark the seventh year for Celebrate the Beat, a vehicle in which children discover their potential
by motivating them to believe in themselves, value artistic expression and develop a personal
standard of excellence.
GENERAL TOWN OF VAIL BENEFITS

The event will deliver 45,000,000 total media impressions.





The event this summer / 2012, in an effort to provide value across all the villages of Vail,
has scheduled 4 street performances to happen in Lionhsead. This will continue in 2013 as
well.
Vail plays host to a festival which no longer is considered just a local or even Colorado
centric event but one that competes in caliber and stature on a world stage.
Added dimension to summer in Vail; more to experience, more to do, more reasons to make
Vail your summer destination.
Positions Vail as an international center of cultural arts at the highest level of excellence.
Independent surveys on destination visitation each year continue to reveal that 67% of
respondents claim they came to the area specifically for/because of the event and 73% had
lodging in the Town of Vail.
SILVER SPONSOR BENEFITS

Logo inclusion in all marketing and advertising initiatives

One (1) full page advertisement in the official Vail International Dance Program

Logo inclusion on performance / festival poster

Right to use the Vail International Dance Festival logo

Four (4) seats in Dress Circle for all performances at GRFA

Four (4) VIP tickets to attend the Vail International Dance Festival Gala

Four (4) invitations to all scheduled social functions

Class observation opportunities
2013 VAIL INTERNATIONAL DANCE FESTIVAL GRANT REQUEST
The Vail Valley Foundation kindly requests that the Town of Vail consider a $60,000 cash
contribution.
The 2013 season marks our 25th anniversary and we are prepared to celebrate it by
acknowledging our humble beginnings and paying tribute to Vail as the host of the Festival in a
video documentary.

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

The video is 28 minutes in length and based on performance footage and interviews
from the 2011 and 2012 seasons.
The video will air on Rocky Mountain PBS (RMPBS) later this year
(November/December) and again in the spring.
The focus of the video is to showcase Vail and why it is special to the Festival and the
dancers, how it came to be based in Vail and why a visit to Vail for the Festival is truly
the experience of a lifetime.
The additional grant funds requested will help produce and distribute the video.
The video will include iconic shots of Vail: Bridge Street, Gore Range, clock tower,
Lionshead gondola.
The video will reach over 99% of Colorado households
RMPS views are 68% more likely to attend a live performance and median household
income is $245,277 (slightly above the $241,464 market average.
* We would also like to request an interview from someone at the Town of Vail for the video. Whether it is
Andy Daly, Stan Zemler, Sybil Navas or yourself I will leave that to your discretion.
BUDGET IMPACT TO 2013 VAIL INTERNATIONAL DANCE FESTIVAL
Should the Town of Vail approve our request for $60,000, it shall account for 2.6% of our operating
expense budget. The Vail International Dance Festival continues to grow each year and we are
sincerely thankful for the annual Town of Vail support.
Historically the Vail International Dance Festival has received $45,000 in frunds from the Town
of Vail; this year we respectfully request consideration for an additional $15,000 in funds to
support a project to promote the 25th Anniversary Season of the Vail International Dance
Festival.
GERALD R. FORD AMPHITHEATER
Summer Season 2013
Summer 2013 will mark the amphitheater’s 15th season. Locals and guests of all ages flock to
the theater for a diverse mix of entertainment. From the Hot Summer Nights series to Bravo!
Vail Valley Music Festival’s symphonies and hot performers like The Drew Emmitt Band, The
New York Philharmonic, Walker Williams, and The Dirty Dozen Brass Band, each summer, the
Gerald R Ford Amphitheater serves as the cultural and social centerpiece of the Vail Valley.
The Vail Valley Foundation always strives for top-tier performances. The 2013 summer season
shall be no exception with Bravo! Vail Valley Music Festival orchestras, Hot Summer Nights and
the Vail International Dance Festival as anchors for the 2013 amphitheater schedule.
In 2013, the Hot Summer Nights series will feature a minimum of nine performances from the
middle part of June to late August with an average spectator attendance per show of 3,000.
GENERAL TOWN OF VAIL BENEFITS

Amphitheater productions showcase Vail as a premier summer resort

Provides the major venue for performing artists and special events in Vail

Programming policy ensures performance variety for Vail audiences

Convention use for summer conferences, weddings, graduations and more

Unique venue and programming sets Vail apart from other mountain resorts

Vail’s unique and breathtaking outdoor venue receives national recognition and praise

Town Of Vail bars, restaurants, clothing, jewelry, etc all benefit from traffic pre and post
each performance keeping people in Town, engaged and having a wonderful time in Vail
SUPPORTER BENEFITS

Identification as major contributor in the building of the Gerald R. Ford Amphitheater

Four (4) reserved seats at all Gerald R. Ford Amphitheater productions

One (1) full page advertisement in the Vail Valley Summer Events Magazine

One (1) TOV branded (with Logo) flag pole banner placed at venue entrance
2013 GERALD R. FORD AMPHITHEATER GRANT REQUEST
The Vail Valley Foundation kindly requests the Town of Vail consider a $27,500 cash
contribution to help support a portion of the Hot Summer Nights series and services provided to
the community at the facility. We also ask for a $2,800 in-kind contribution for police presence
during Hot Summer Nights events.
BUDGET IMPACT TO 2013 GERALD R. FORD AMPHITHEATER
Should the Town of Vail approve our request for $27,500 it shall account for 4% of our operating
expense budget.
2013 AUGUST US PRO CYLCLING CHALLENGE (“USPCC)
The Vail Valley Foundation Understands that we requested, in our 2012 Town Of Vail grant request
$175,000 cash and $25,000 In Kind to support a Vail Stage or Stages within the 2012 US Pro
Cycling Challenge. Unfortunately, the USPCC did not schedule a Tour stop in Vail for the 2012
Event. We have remained in contact with the USPCC and continue to push and encourage the
Tour owners to bring a USPCC stage back to Vail. As such, we are submitting a specific request
for funding in 2013 tied to the professional cycling event. This relatively new event is not owned
and managed by the Vail Valley Foundation (for example, like the Birds of Prey, American Ski
Classic or Teva Mountain Games) but an event where the VVF, in partnership with the greater
Eagle County Community and key players within the Town of Vail, would act as the LOC (Local
Organizing Committee) for the Event.
The US Pro Cycling Challenge is a 7 stage tour which has every intention of a long future in
Colorado. However, the Tour and the owners of the event itself may decide, as is their right, each
year to change the route or stages of the event and flow the pro cycling stages into different
communities every year. We feel confident that Vail, as an iconic locale within Colorado along with
Vail’s long history tied to the pro cycling (i.e. Coors Classic), has a very viable chance to again be a
stage in 2013. However, this is not guaranteed. To be prepared for this eventuality, we are
including this USPCC Event in our 2013 grant request to the Town of Vail.
FACTS AND FIGURES
 The USPCC Time Trial stage which was held in Vail in August 2011 was a huge success for
Vail with significant media exposure, excellent onsite attendance and a solid economic
driver for the greater Vail community across; retail, restaurants and lodging
 The event would be a UCI 2.1 level Pro Event to include Pro Tour Teams, National Teams,
Pro Continental Teams and Continental Teams
 The event is currently planned as a Men’s Pro team competition and has proposed that a
women’s pro competition be added as well making it the only event of its kind in the world
 The event stages held in Vail would draw tens of thousands of spectators and athletes to
the Valley allowing for tangible economic benefit across all Town of Vail businesses
 Ceil Folz sits on the advisory board for this event ensuring Vail has a seat at this table both
now and in the years to come
 Opportunity for ancillary community based events; i.e. a citizen’s ride, health and lifestyle
expo villages and concerts to name just a few, adding additional animation and value to the
exciting competitions
 The demographics and psychographics are as true and compelling today as they were 2
years ago when the VVF tried valiantly to make a pro cycling event a reality
 National and international television coverage
 Total U.S. Cyclists 42.5 Million
 More U.S. cyclists than skiers, golfers and tennis players combined
 97.4% of U.S. Road Cyclists Own Bikes with an Average Bike Price Over $3,000
 17 Million Bicycles Sold in the U.S. Every Year
 87% Between the Ages of 18-44
 60% Male, 40% Female
 63% are Professionals
 92% Have Attended College
 41% Have Post Graduate Degrees or Studies
 Affluent – Median Income $87,400
TOWN OF VAIL BENEFITS
 The opportunity for Vail to be an iconic stop (stages) within the Event
 Spectator attendance within Vail to rival the glory days of the Coors Classic; the 2011 Time
Trial Stage conservatively saw 25,000 spectators for the 1 day event
 Exposure within the international TV coverage as well as up to 2 hours of live coverage of
the Vail stage
 VIP access to be mutually agreed to between Town and VVF
 The two largest events Vail hosts in any given year as a perfect bookend to summer. The
Teva Mountain Games would open up the summer season and US Pro Cycling Challenge
would usher in summer’s close
 Town of Vail would receive logo placement rights, marketing use rights and promotional
rights within the scope and limitations granted to the Local Organizer.
 A further differentiator for Vail for consumers who are choosing where to spend their limited
and precious summer vacation time.
2013 PRO CYCLING CHALLENGE GRANT REQUEST
 The Vail Valley Foundation kindly requests the Town of Vail consider a $175,000 cash
contribution and a $50,000 in-kind contribution for police, public works, fire and general
Town Of Vail year-round full time staff labor. The above cash request is the same
amount as the Town of Vail granted for the actual 2011 event. The In Kind request of
$50,000 is an increased amount ($25,000 more) from the In Kind Town Of Vail granted
for the 2011 Event. The increased In Kind request is based upon the actual sum of In
Kind provided by Town Of Vail for the 2011 Event.
2015 FIS ALPINE WORLD SKI CHAMPIONSHIPS
GENERAL 2015 FINANCIAL SUPPORT
The world will return to Vail for the third time in February 2015 for the FIS Alpine World Ski
Championships. Per the Vail Valley Foundation’s Presentations to the Town of Vail since we were
granted the 2015 Championships in June 2010 and regarding the overall economic benefits of the
2015 Championships, we are including in this 2013 annual grant request the portion (one fifth) of
the total general funding the Town of Vail has already approved for the 2015 FIS Alpine World Ski
Championships which is $1,250,000 to be paid over 5 years in equal installments of 250,000 per
year. We respectfully ask the Town of Vail in 2013 to provide $250,000 to the Vail Valley
Foundation specific to the overall 2015 funding support.
ADDITIONAL FINANCIAL SUPPORT SPECIFIC TO THE NATIONS TEAM EVENT
In addition to the above, the Vail Valley Foundation and Town of Vail have agreed to hold the
Nations Team Event in Vail (Golden Peak) during the 2015 Championships. Per the agreement
between the Town of Vail and Vail Valley Foundation, the Nations Team Event will cost the 2015
Organizer an additional $1,500,000. The Town of Vail has agreed to cover this incremental
expense tied to the running / hosting of the Nations Team Event in Vail. The Vail Valley
Foundation respectfully requests from the Town of Vail, $375,000 in 2013 which is one quarter
(25%) of the total $1,500,000.
The $1,250,000 in overall 2015 support and the $1,500,000 in support specific to the Nations
Teams Event in 2015 accounts for approximately 4.5% of the total 2015 operating budget.
DECEMBER 7 & 8 AND DECEMBER 14 & 15, 2013 MEN’S AND LADIES BIRDS OF PREY
WORLD CUP, BEAVER CREEK, COLORADO
Each December, the world descends on the Vail Valley to watch the only Men’s Alpine World
Cup event in USA. The Birds of Prey sees over 20,000 people onsite over three days and the
world truly watches as the domestic and international television exposure reaches over 100
million international households live in prime time. Plus, here in the domestic USA, 1 hour on
NBC Sports, 4 additional hours of coverage on NBC Sports Net and additional airings on
Universal Sports. In December 2013, we are very fortunate to be able to host both the Men and
Ladies for 2 solid weekends back to back for Men and Ladies World Cup racing.
SPONSOR BENEFITS
 Town of Vail logo to be placed on the official website as a supporting partner at
www.bcworldcup.com.
 A quantity of VIP credentials (enough for each TOV council member and select TOV
staff). Final quantity shall be discussed and mutually agreed to by both Town of Vail and
Vail Valley Foundation to allow access to the VIP area within the event venue.
Credentials will be valid for both the Men’s ad Ladies World Cup races.
 Four (4) invitations to the celebrated tradition of Dinner Before The Downhill held in
Beaver Creek.
2013 BIRDS OF PREY GRANT REQUEST
Each year as the World Cup continues to grow and draw a larger audience, the need to transport
these consumers to and from the event becomes more and more of a logistical challenge and
expense. In 2013, transportation will be especially needed as we have two full World Cups back to
back as well as the need to transport select guests from Vail based hotels into the Beaver Creek
race venue. We respectfully request the Town of Vail to consider an increased in kind contribution
of Twenty-Six Thousand Dollars ($26,000) to be used towards use of Town of Vail buses and
drivers (labor) during the 2013 Birds of Prey event weekends.
2013 AMERICAN SKI CLASSIC
The American Ski Classic draws to Vail legendary Olympic and World Cup athletes, celebrities
of TV, Sports, News and Politics and corporate clients looking for money-cannot-buy client
entertainment. The American Ski Classic is the longest standing, most recognized and most
successful celebration of the sport of ski racing in the world. Its longevity (March 2013 will be
our 31th anniversary) is a testament to both the desire to support our heritage and to celebrate
both the legends of our youth and our youth of today who will be the next heroes of ski racing.
A critical part of the March 2013 event will be the continued growth and support of the Conway
Community Cup races and the new and exciting Battle Of The Legends Relay competition.
The Community Cup, named the Conway Cup after long time local and ski racing fan Dan
Conway, launched its inaugural year in March 2010. The community cup was, by all measures,
a huge success and we expect it to continue to grow each year. The Conway Community Cup
invites our local community to create their own 4 person team for a nominal fee per person.
These teams will go head to head to determine who will be granted full complimentary access to
and entry in the Ford Cup and American Ski Classic festivities. It is a great day of racing and fun
followed by a party for all.
FACTS AND FIGURES
• Vail, Colorado Wednesday March 21 Sunday March 25, 2013
• Highly Affluent – Avg. HHI of $200k, Material Percentage Make $1mm+. ASC event
guests have proven year in and year out that they spend incremental dollars throughout
Vail in restaurants, galleries, jewelry, real estate, clothing, hotels and ski shops.
• 60-minute nationally syndicated TV show reaches no less than 80 million US
households. Over 75 percent of stations syndicating the event telecast are network
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affiliates; 25% are cable providers (multiple re-airs). Telecast provides Vail with
conservative impression reach of 10,000,000 +.
Advertising for the event combines local print, radio and TV, email blasts and select
International web based campaigns.
60/40 Male-Female Gender Split
SVP, EVP and C Level Executives
They Lead Active Lives – 74% Exercise Regularly
Travel Frequently for Business and Pleasure
75% are age 34 to 65 and return each year to vail a minimum of 3 times both for the
event and as destination guests of the resort.
Event attendees are 80% destination guests (outside of Colorado) with 20% local and
Front Range.
2013 AMERICAN SKI CLASSIC GRANT REQUEST
American Ski Classic is a Brand of its own. The success year in year out is a tribute to our
industry, the love of the sport and the love of the experiences one has while spending time in Vail.
In the last few years the funding for American Ski Classic has been $5,000 cash and $3,000 In
Kind (used for parking vouchers in Village structure). We respectfully ask the Town of Vail to
consider an increased amount of funding in 2013; $20,000 cash and $3,000 in kind. Should our
request for $20,000 be approved it will account for 1.3% of our proposed 2013 operating expense
budget. In 2012 we added in a new, highly spectator friendly competition called the Battle of the
Legends. In 2013, we plan to evolve this new concept even more and place additional marketing
efforts behind it to bring crowds into Vail (Golden Peak) to watch this fast and exciting competition.
SPONSOR BENEFITS BASED ON TOWN OF VAIL FUDING EVENT AT $20,000
 The investment requested below by VVF does not include use of the Two VVF
Medallions. We thank you for the cash and in kind support planned for 2013 across
multiple VVF initiatives which sufficiently cover our allocation of the two Medallions to
Town of Vail.
 TOV to receive eighteen (18) VIP credentials valid for skiing at Vail or Beaver Creek and
unlimited access to all VIP areas during the Event
 TOV to receive eight (8) VIP gift bags at the Event.
 TOV to receive eighteen (18) invitations to Event Welcome Party on Thursday March 21,
2013.
 TOV to receive Eighteen (18) invitations to Gorsuch Tea Dance during Event (Friday
March 22).
 TOV name/logo inclusion (listing as a sponsor) on all appropriate marketing, advertising,
web and PR initiatives tied to the Event.
 Four (4) Town of Vail banners placed in visible locations within the Event venue.
 One (1) Town Of Vail branded race team (this is for bib branding and PA only).
 Two (2) Ford Cup race team spots
WINTER TEVA MOUNTAIN GAMES
February 8-10, 2013 will usher in year 2 of this new and exciting “sister” to the highly successful
Summer Mountain Games. Winter Mountain Games mission is Athletes, Arts, Music, Mountains
and covers both a broad range of human powered athletic competitions along with art, live
music, film and parties each driving attendance and needed economic upswing to the Vail
Community during a weekend in February which is historically slow.
Per the new Town of Vail (Town Council) grant application request guidelines, we are including
in this grant request just the In Kind support we are requesting from the Town of Vail. Our
normal CSE request for funds will continue as per normal for any cash contribution request we
will be asking for tied to Winter Teva Mountain Games.
The Vail Valley Foundation respectfully asks the Town of Vail to consider an In Kind contribution
of $12,000 for the 2013 Event to be used for parking vouchers (we expect in 2013 to use $3,500
of the $12,000 total In Kind being requested for parking vouchers), extra duty police coverage
public works, use of the Lionshead Welcome Center for Event Registration and event fees.
PLEASE NOTE: The Town of Vail is considered a key stakeholder in the Winter Mountain
Games event and, tied to the cash request Vail valley Foundation makes to the CSE, the Town
of Vail receives detailed marketing, attendance and overall economic ROI information across all
aspects of the event along with specific branding and hospitality rights and benefits to be
received by the Town of Vail in exchange for its support.
SUMMER TEVA MOUNTAIN GAMES
The largest, most successful mountain based mulit-sports, music and lifestyle celebration
arguably in the world. At this time, our final research for the 2012 Mountain Games is not yet
known but we are confident we will see approximately 10% growth in each of the key areas of
success measurement; spectator attendance, athlete registration, sponsor satisfaction and
overall positive economic impact for Vail. Per the new Town of Vail (Town Council) grant
application request guidelines, we are including in this grant request just the In Kind support we
are requesting from the Town of Vail. Our normal CSE request for funds process will continue
as per normal for any cash contribution request we will be asking for tied to Winter Teva
Mountain Games.
The Vail Valley Foundation respectfully asks the Town of Vail to consider an In Kind contribution
of $25,000 for the 2013 Event to be used for extra duty police coverage, public works event
assistance to include but not limited to, trash clean up, transportation of free ride bike features
to and from event, water meter usage, sand bag distribution to and from event, world cup
climbing wall ballast, event half marathon bus/shuttle support and event fees.
PLEASE NOTE: The Town of Vail is considered a key stakeholder in the Summer Mountain
Games event and, tied to the cash request Vail valley Foundation makes to the CSE, the Town
of Vail receives detailed marketing, attendance and overall economic ROI information across all
aspects of the event along with specific branding and hospitality rights and benefits to be
received by the Town of Vail in exchange for its support.
APPLICATION FOR TOWN OF VAIL FUN D IN G
1.
N am e of organization : Vail Valley Athlete Commission
2.
Contact person: Mike Imhof
3.
Mailing add ress: P.O. Box 309, Vail, CO 81658
4.
Telephone: (970) 949-1999
5.
Email: mimhof@vvf.org
6.
Mem bers and Titles of your governing board :
Mike Imhof
Pam Brandmeyer
D oug Lovell
Tim Baker
7.
Vail Valley Foundation
Tow n of Vail
Vail Resorts
Beaver Creek Resort Company
Am ount of contribution requested : $6,000
8.
Organization fiscal year-end : Calendar Year January 1-D ecember 31
9.
Are your books aud ited ? YES
10.
H ow w ill the contribution be used ? Please see below .
The Athlete Commission provides financial support to the young
individual athletes of our valley so that they might go out into the
international world of competition and chase their dreams. Each year we
fund both fledgling international athletes as well as those who have reached
the highest ranks. The recipients come from every sport and every part of
our valley.
The number of applicants has been steadily growing every
year. However, the amount of available funds has not increased at the same
rate. It is our intent to increase the amount of funding from each partner to
meet the needs of deserving athletes.
11.
H ow d oes your request support item 1C of the contribution policy?
Funding from the Athlete Commission benefits the entire
community of Vail by providing an opportunity for local athletes to
represent this community in an international arena thereby gaining
exposure and aw areness of our premier mountain resort. The
commission hopes to honor those athletes that in turn honor their
community. Whenever possible, representation of a community logo
is expected and greatly appreciated. As w inner of the w omen’s
World Cup Alpine overall Lindsey Vonn generated tremendous
international aw areness of Vail. Along w ith Toby D aw son and Sarah
Schleper, Lindsey Vonn received financial support for many years
from the Athlete Commission. The future health of our community
w ill be enhanced by providing opportunities for advancement of
deserving athletes w ishing to pursue their athletic dreams.
12.
Who currently fund s your organization (other governments, p rivate d onations,
user fees, etc.)?
Historically, the commission has consists of four funding partners:
Tow n of Vail, Vail Resorts, Inc., Beaver Creek Resort Company
and the Vail Valley Foundation.
13.
Organization's m ission statem ent:
Local Pepi Gramshammer originally conceived the idea for the
Athlete Commission as a method for the community to provide
financial support for the Valley’s deserving athletes. The program
supports those athletes participating in international competitions.
10/1/10-9/30/11 Vail Valley Foundation Financial Overview
Revenue Source
Total Amount
Percentage of Budget
Individual Contributions
6,877,813
36%
Sponsorships
4,258,645
22%
In Kind Contributions
3,080,761
16%
Government Support
1,494,175
8%
Ticket Sales and Fees
2,806,641
15%
684,692
4%
19,202,727
100%
Other Contributions
TOTAL REVENUES
Expenses
Athletic Event Programming
Total Amount
Percentage of Budget
6,482,183
35%
2,705,029
14%
Vilar Programming
4,130,865
22%
General and Administrative
2,058,856
11%
American Ski Classic
Teva Mountain Games
World Cup Ski Races
Winter Teva Mountain Games
US Pro Cycling Challenge
Cultural Programming
Gerald R. Ford Amphitheater
Hot Summer Nights
Streetbeat
Dance Festival
Membership
1,376,616
8%
Education and Grants
1,775,904
9%
258,228
1%
18,767,681
100%
Other
TOTAL EXPENSES
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
As of 9/30/2011
As of 9/30/2010
Assets:
32,956,175
31,468,216
Total Assets:
32,956,175
31,468,216
Liabilities:
11,747,138
8,281,385
Total Liabilities:
11,747,138
8,281,385
Net Assets:
21,209,037
23,186,831
.
February 27 – March 3, 2013
2012 Application for
Town of Vail Funding
Applied 5/30/2012 by:
12 Vail Rd. Suite 500, Vail, CO 81657
(970) 476-6797
www.gohighline.com
APPLICATION FOR TOWN OF VAIL FUNDING
1.
Name of organization: Highline Sports & Entertainment, Inc.
2.
Contact persons: James Deighan
3.
Mailing address: 12 Vail Road, Suite 500, Vail, CO 81657
4.
Office Telephone: 970/476-6797 x102
Cell Phone: 970/331-5312
Fax: 970/476-6890
5.
E-mail address: jamesd@gohighline.com
Website: www.gohighline.com
6.
Members and Titles of your governing board:
Highline Sports & Entertainment, Inc.
• Jeff Brausch, Partner
• James Deighan, Partner
• Carolyn Coyne, Partner
• Kelli Brausch, CFO
Cross Community Working Team
• Jeff Brausch, Highline Sports & Entertainment, Inc.
• James Deighan, Highline Sports & Entertainment, Inc.
• Carolyn Coyne, Highline Sports & Entertainment, Inc.
• Chris Dolan, Highline Sports & Entertainment, Inc.
• Greg Schwartz, Highline Sports & Entertainment, Inc.
• Peggy Wolfe, Highline Sports & Entertainment, Inc.
• Katie Tille, Highline Sports & Entertainment, Inc.
• Adam Sutner, Vail Resorts
• Bryan Rooney, Vail Resorts
7.
Amount of contribution requested: $500,000
8.
Organization fiscal year-end: December 31st
9.
Are your books audited? Reviewed by Keil & Associates, CPA
10.
How will the contribution be used?
The Town of Vail funding for this project will be leveraged towards international marketing
and PR as well as actual event activation for the 2013 US Open of Snowboarding
Championships. The funding will contribute to a comprehensive marketing platform that
will have international reach and continue to build the world-class image of Vail.
Funds will be applied to the following components:
• Comprehensive marketing plan
• Event infrastructure
• Staffing
• Hospitality
• Event VIP support
• Transportation
• Concerts / Festivals
• Eco-friendly support
11.
How does your request support item 1C of the contribution policy?
The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the town’s mission, and how this contribution will affect our resort community’s future
health. The Town Council’s mission statement reads: In order to be the premier mountain resort community,
we’re committed to providing citizens and guests with a superior level of environmentally-sensitive services
and an abundance of recreational, educational, and cultural opportunities.
The US Open of Snowboarding Championships will directly benefit the entire community
of Vail and help carry out the Town Council’s mission in a number of ways. The event will
bring comparable benefits to the town such as past major events including, but not limited
to the 1989 and 1999 Alpine World Championships, Teva Mountain Games, and most
recently the US Pro Cycling Challenge. The US Open is certain to the global attention to Vail
and the Vail Valley. For the past 30 years, the US Open has drawn a large amount of visitors
as well as worldwide impressions which in-turn drive future visits. Research that was
recently conducted by Vail Resorts through guest intercepts at Snow Daze and Spring Back
to Vail have shown that these type of events:
• They add value to the guest experience
• Visitors have a more favorable opinion of Vail
• High guests satisfaction”
• Strong intent to return
12.
Who currently funds your organization (other governments, private donations, user fees,
etc.)?
Vail Resorts, Burton Snowboards, and corporate sponsors – MINI, T-Mobile, PepsiCO, etc..
13.
Organization's mission statement:
To foster a culture in which Highline team members are challenged to excel in providing all
customers with exceptional service, extensive knowledge and an unwavering commitment
to ethical excellence… not only to complete client satisfaction- but beyond all expectations!
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Highline Sports & Entertainment, Inc.
Most Recent Completed Fiscal Year
December 31, 2011
ASSETS
Total Current Assets
Total Fixed Assets
Total Other Assets
TOTAL ASSETS
$1,357,706
$159,801
$54,227
$1,571,734
LIABILITIES & EQUITY
Current Liabilities
Total Current Liabilities
Total Long Term Liabilities
TOTAL LIABILITIES
$134,333
$19,364
$153,698
Equity
TOTAL EQUITY
$1,418,036
TOTAL LIABILITIES & EQUITY
$1,571,734
NET WORTH
$1,418,036
APPENDIX A – Town of Vail Benefits
A brief description of the estimated benefits to the Town of Vail, including an estimated
number of incremental room nights and increased spending generated by the Burton US Open
of Snowboarding.
Estimated Incremental Room Nights and Revenue Generated by the 2013 Burton US Open of
Snowboarding.
2013 Estimated Incremental Spending
Incremental Room Nights
Estimated event attendance:
50,000
Those who came just for the event:
60%
Those staying in Town of Vail lodging:
50%
Average nights stay in Vail:
3
Total Incremental Room Nights:
30,000 (2ppl/room)
*Lodging estimates are based on three week, two week, one-week 5-day,
4-day, 3-day, 2-day stays.
Incremental Spending
Estimated attendance per day:
Average amount spent:
Event Days:
Total Incremental Spending:
12,500
$200
4
$10,000,000
Incremental Lodging Revenues
Average lodging price per night:
Incremental room nights:
Subtotal spent on lodging:
$250
30,000
$7,500,000
Number of days in Vail not for event:
Number of people staying additional days:
Average amount spent per day:
Subtotal spent on non-event days:
Total Estimated Incremental Spending:
1.0
5,000
$200
$1,000,000
$18,500,000
What return on investment should the Town of Vail expect from the US Open of
snowboarding?
2012 Town of Vail Estimated Return on Investment
Town of Vail Investment
$500,000
Total Value of Media, Public Relations and Event Related Impressions
for a top-tier Presenting Sponsor (such as the Town of Vail)
(measured by Event Industry-accepted means). This number is based
on the projected PR and marketing for this event and estimates from
this event last year and other similar events.
$7,000,000
Return on Investment through Media, PR and
Event Related Impressions alone:
14-to-1
Estimated Incremental Room Nights Generated
30,000
Estimated Incremental Spending Generated
$18,500,000
Estimated Tax Receipts (Sales - 4%, Lodging-4%)
$740,000
Estimated Parking Receipts
$75,000
Total Town of Vail Receipts
$815,000
Return on Investment through Incremental Spending in the Town of Vail:
APPENDIX B – Event Budget
2013 US Open Budget: EXPENSES
Marketing
Social Media Campaign
Print Ads
Radio Ads
Music Licensing
TTR Fees
$79,400
$ 20,000
$
5,000
$ 12,400
$
2,000
$ 40,000
Production
Event Collateral
Signage
On-Site Activation
Party Production and Talent
$876,500
$ 63,300
$ 60,000
$ 59,700
$ 171,000
63%
Speedrail Fencing
Event Infrastructure
Event Staff
Shipping
Apparel / Backpacks
Prize Money
$ 30,000
$ 18,500
$ 55,800
$
5,000
$ 71,200
$ 342,000
Mountain Expenses
Storage
Porta Potties
Storage Containers
Bicycle Barricade
Chemicals
Conduit
Equipment Rentals
Trash
Electricians
Diesel / Propane
Shuttles / Drivers
Internet Charges
Office Supplies / Equipment
Miscellaneous Resort Expenses
$109,800
$
1,000
$
1,500
$
4,500
$
5,800
$
2,000
$
2,500
$
2,600
$
1,400
$
5,700
$ 40,700
$ 10,900
$
4,200
$
2,000
$ 25,000
Snow Park Technologies
SPT Service Fee
Rail Build
Freecat Rental (2)
Zaugg Rental
Winch Cat Rental
$236,000
$ 129,000
$ 40,000
$ 27,500
$ 17,000
$ 22,500
Contract Labor / Infrastructure
Registration and Scoring
Tents
Sound
Jumbotron
Lighting
Stage
Security
Scaffolding
Office Trailers
Generators
Radios
Medical Consultation
Rider Shuttles
Event Production
$889,000
$ 36,000
$ 70,000
$ 69,500
$ 55,000
$ 56,000
$ 20,000
$ 66,600
$ 85,000
$ 25,600
$ 27,400
$ 18,400
$ 12,000
$
9,000
$ 338,500
Travel / Lodging / Meals
Catering / Meals / Hospitality
Lodging
Travel
$548,300
$ 159,800
$ 350,000
$ 38,500
TV / Webcast
Television Production
Television Time Buy
$802,000
$ 457,000
$ 250,000
Webcast Production
TV/Webcast Satellite
$
$
Total Expenses:
80,000
15,000
$3,541,000
Eagle Valley Land Trust Application for Town of Vail Funding 1. Name of organization: Eagle Valley Land Trust (EVLT) 2. Contact person: Kara Heide, Executive Director 3. Mailing address: PO Box 3016; Edwards, CO 81632 4. Telephone: 970‐748‐7654 5. E‐mail address: kara@evlt.org 6. Members and Titles of your governing board: Dr. Tom Steinberg, President Emeritus Dan Godec, President Tom Edwards, Vice President Dr. Steve Conlin, Secretary Steve Turner, Treasurer Larry Agneberg, Board Member Dr. Adrianna Bombard, Board Member David Smith, Board Member Stan Cope, Board Member Ellen Eaton, Board Member Kent Erickson, Board Member Kip Gates, Board Member Alex Iskenderian, Board Member Frank Navarro, Board Member Kimberly Rowland, Board Member Bob Warner, Board Member 7. Amount of contribution requested: Monitoring and Stewardship $2,500
Community Education and Awareness $1,500
EVLT administration of programs $1,000
Town of Vail Parking Pass for EverGreen Ball Silent Auction In Kind
Total $5,000
In addition, we request an in kind donation for the usage of Donovan Pavilion Saturday, December 1st, 2012 for an educational event presented by EVLT. 8. Organization fiscal year‐end: December 31st 9. Are your books audited? Yes. Audits are performed annually by McMahan and Associates. 10. How will the contribution be used?: EVLT holds 5 separate conservation easements within the Town of Vail boundaries and is charged with annually inspecting, monitoring and stewarding the easements to ensure the conservation values of the land remain unspoiled year after year. Our grant request will be used to accomplish this inspection, monitoring and stewardship process, and to promote the use of the public conservation easements by Town of Vail residents and guests. EVLT’s annual monitoring effort covers over 25 acres in the Town of Vail and over 6,500 acres county wide. The Meadow Creek, Buffehr Creek, Ptarmigan, and East Vail Waterfall conservation easements are vital public access points to US Forest Service land for the Vail community. The Ptarmigan Conservation Easement protects the trailhead of the Vail North Trail whereas the East Vail Waterfall Conservation Easement ensures public access to the waterfall and protects the water rights, making sure the waterfall will always flow. During our monitoring and stewardship visits we make key measurements and observations, take photos and note any issues of Eagle Valley Land Trust Application for Town of Vail Funding concern that might negatively impact the conservation values of the land. By identifying potential issues early, EVLT is protecting the investment the Town of Vail has already made in these properties. EVLT has an extensive public education and awareness campaign to promote the public access conservation easements we hold and to recognize the community leaders who have the foresight to conserve local land. Many of our conservation easements add to the mountain experience by protecting land right on the valley floor and our conservation easements in the Town of Vail are no different. By promoting the Town of Vail’s public access conservation easements, EVLT is helping to drive visitors to the Town of Vail and, more importantly, getting them outside their hotel rooms, experiencing all the town has to offer and driving the local economy. EVLT has a monthly column in the Vail Daily (our March column featured the East Vail Waterfall conservation easement), a monthly e‐newsletter with over 3,000 subscribers, TV spots on local Public Access 5, TV8 and ECO 17 as well as numerous signature events like Yoga for Land, Family Fun Days, Ed Fest and our annual gala event, The EverGreen Ball. The community education and awareness portion of our grant request will support these existing efforts and allow us to reach more members of the community. EVLT is currently planning to host an evening with decorated rocky mountain photographer, John Fielder, to unveil his new book capturing the beauty of land protected by Great Outdoors Colorado (GOCO) funding. This evening will feature beautiful music and photography, focused on the Vail Valley. We are currently searching for a venue and believe Donovan Pavilion would be the perfect location to host this event. By granting us the space as an in kind donation, the Town of Vail will both bring a great event to the town and support the mission of the Eagle Valley Land Trust. 11. How does your request support item 1C of the contribution policy?: The existence of public hiking trails and scenic views within walking distance of residents’ houses and guests’ lodging accommodations directly contributes to the Town of Vail’s resort culture and lifestyle. The East Vail Waterfall brings ice climbers in the winter and natures lovers in the summer to Vail. All of the public conservation easements held by EVLT in Vail contribute to the resort culture and provide Vail’s residents and guests with recreational opportunities, scenic vistas and access points to other public land. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)?: EVLT has over 325 private donors who contribute to our mission annually. EVLT is also supported by numerous Vail Valley businesses including FirstBank, RA Nelson and Associates, Vail Resorts Echo, Associates III Interior Design, Beaver Creek Resort Company, Tunnel23Concepts, Crazy Mountain Brewing Company, Vail Daily, Whattodo, NRC 365, Revolution Power Yoga and High Country Kombucha. EVLT applies often for relevant grants when available and in the past has secured grants from Great Outdoors Colorado (GOCO), Colorado Coalition of Land Trusts, the Land Trust Alliance, Gates Family Foundation, Tax Credit Connections Inc., and numerous family foundations. 13. Organization's mission statement: The mission of the Eagle Valley Land Trust is to preserve forever our scenic vistas, open spaces, historic lands, waterways and wildlife habitat that represent the uniqueness of Eagle County for the enjoyment, education and benefit of all people who experience this special place. The Eagle Valley Land Trust saves land for the people of Eagle County. We preserve the character of our community one acre at a time. Eagle Valley Land Trust
28-Jun-12
Statement of Revenues and Expenditures
2011 Actual Unaudited, 2012 Budget and Year to Date Through April 30, 2012
YTD
Actual Thru
30-Apr-12
2011
Unaudited
Actual
2012
Adopted
Budget
2012 Budget
Assumptions
Unrestricted Funds - General Fund
Revenues
See comments on master budget
Individual Contributions
Corporate Contributions
Board Contributions
Grants
Investment Income
Realized Gains/(Losses)
Unrealized Gains/(Losses)
Interest Income
Special Events
Evergreen Ball
Community Campout
In-Kind (non-cash) Donations - Special Events
Other Special Events
Other Revenues
In-Kind (non-cash) Donations
Net Assets Released from Restriction
134,985
3,905
33,600
7,000
8,284
0
10,500
500
225,000 document.
10,000
50,000
5,000
0
0
0
0
0
0
58,834
0
51,850
4,350
103
6,898
0
0
0
0
0
0
600
0
75,000
Total Revenues
301,525
19,884
377,000
Expenditures
Accounting
Advertising
Auto Mileage (Non Travel Related)
Bad Debt Expense
Bank Service Charges
Brokerage Ticket Charges
Computer Repairs & Maintenance
Consulting
Contract Services
Credit Card Expense
Insurance - D&O/Liability/Work Comp
Legal Fees
Licenses & Permits
Meals (Non Travel Related)
Membership Dues & Subscriptions
Office Supplies & Equipment
Postage - Mailing & Delivery
Printing & Reproduction
Rent - Office
Salaries & Benefits
13,974
621
796
0
103
0
448
0
14,843
712
4,482
0
860
1,139
3,817
5,052
806
3,063
8,400
172,440
325
1,275
95
0
33
0
0
0
0
137
410
0
161
461
350
135
1,093
2,239
2,800
77,441
15,000
6,000
1,000
0
100
0
1,200
1,000
0
1,500
4,500
2,500
1,500
2,000
4,000
3,000
1,000
3,000
8,400
250,000
5,000
7,000
Eagle Valley Land Trust
Statement of Revenues and Expenditures
2011 Actual Unaudited, 2012 Budget and Year to Date Through April 30, 2012
2011
Unaudited
Actual
Seminars & Classes
Special Events
Telephone & Internet
Travel
Expense Reallocation
In-Kind Offset (non-cash)
Depreciation Expense
Miscellaneous Expense
Total Operating Expenditures
YTD
Actual Thru
30-Apr-12
2012
Adopted
Budget
3,096
32,803
716
25
(103,440)
58,748
0
0
223,504
315
1,370
221
0
0
0
0
0
88,861
3,500
37,500
1,500
3,000
0
7,000
0
7,500
365,700
78,021
(68,977)
11,300
Net Assets Beginning of Year
368,395
446,416
446,416
Net Assets End of Year
446,416
377,439
457,716
Change in Net Assets
2012 Budget
Assumptions
Anyone. Anywhere. Anytime.
Are YOU ready?
June 29, 2012
Town of Vail
75 South Frontage Road West
Vail, Colorado 81657
Dear Town of Vail and Vail Town Council Members,
Starting Hearts’ founder, Lynn Blake, is an Eagle County resident and Sudden Cardiac Arrest (SCA) survivor.
People throughout Eagle County and Colorado have learned about her organization through word-of-mouth
networking, conferences, meetings, community events and news stories in The Vail Daily, The Mountaineer, Eagle
Valley Enterprise, TV8 Vail, Denver Channel 7 News and Denver Channel 9 News.
Starting Hearts collaborates with local emergency services and medical providers, businesses, nonprofits, schools,
families and friends of those who suffer with cardiovascular heart disease. The Town of Vail in 2012 donated the
“HeartRod”, allowing Starting Hearts to begin its mission and vision to educate residents and visitors about
Sudden Cardiac Arrest. The result of these relationships has been a growing awareness of CHD and the potential
for SCA. Currently, Starting Hearts has a waiting list of people and groups interested in program participation;
however, available funding and resources prohibit the organization from accommodating these requests.
In the spring of 2013, Starting Hearts will launch Stand Up to SCA, a communitywide project to educate and train
25,000 Eagle County residents/visitors about preventing death for victims of Sudden Cardiac Arrest through free
Cardio Pulmonary Resuscitation (CPR) and Automated External Defibrillator (AED) outreach, education and
access workshops and classes. The evidence-based programs being offered by Starting Hearts will equip lay
persons with the knowledge and resources necessary to be effective when witnessing a cardiac arrest.
It is with great respect and appreciation that Starting Hearts applies and submits the APPLICATION FOR TOWN
OF VAIL FUNDING for the spring of 2013. We believe the services we can provide to the Town of Vail will be an
asset and are aligned with accomplishing the mission statement of the Town of Vail.
We look forward to hearing from you on our application process and to working with you in a long term
relationship.
Sincerely yours,
Lynn Blake
Founder & SCA Survivor
www.startinghearts.org
1
lynn@startinghearts.org - PO Box 4318,
Avon, CO 81620 - 970-331-3983
STARTING HEARTS
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by June 29, 2012 by 5:00 P.M. You must provide
5 copies of the application and an electronic version (sent to sellis@vailgov.com). Any application
received after that date or any application packet with fewer than 5 copies will not be considered.
Please send application to:
Town of Vail
Shane Ellis
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Shane Ellis at 479-2342.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1.
Name of organization: Starting Hearts
2.
Contact person: Lynn Blake
3.
Mailing address: PO Box 4318, Avon, CO 81620
4.
Telephone: 970-331-3983
5.
E-mail address: lynn@startinghearts.org
6.
Members and Titles of your governing board:
Lynn Blake
Founder and President
Samantha McIntosh Board Member
Chelsey Russell
Board Member
Olga Griffin
Board Member
Dr. Larry Gaul
Task Force Medical Director
Starting Hearts is in the process of recruiting new Board members and establishing a strong
governing organization for 2013. In addition to a governing board, Starting Hearts has
established the Eagle County Sudden Cardiac Arrest Task Force, which includes
participation from Eagle County Ambulance District, Eagle River Fire Protection District,
Vail Fire Department, Vail Public Safety Communications, Vail Valley Medical Center,
Western Eagle County Ambulance District and Dr. Larry Gaul.
7.
Amount of contribution requested:
Starting Hearts is respectfully requesting $19,171 from the Town of Vail to implement the
Stand Up to SCA project by conducting (3) CALL. PUSH. SHOCK. School programs, and
(50) CALL. PUSH. SHOCK. community programs. Starting Hearts’ intent is to educate
approximately 725 Vail youth, and 5,340 town residents, employees and guests in 2013. The
average price per participant is $3.16 and includes instructor compensation, printed
collateral, “HeartRod” travel expenses, and supplies necessary to conduct trainings.
8.
9.
Organization fiscal year-end: December 31st
Are your books audited? No
2
10.
How will the contribution be used?
The Town of Vail resides in Eagle County, Colorado, home to fifty-two thousand individuals and
hosts to over two million visitors each year. During 2011, Vail Public Safety Communications
dispatched local Emergency Medical Services (EMS) to more than two hundred fifty cardiac related
emergencies. A majority of these calls were heart attacks and chest pain; some were Sudden
Cardiac Arrests (SCA). Quick response is critical to cardiac emergencies no matter the cause.
However, individuals experiencing an SCA have only minutes to live unless a bystander or trained
responder recognizes the symptoms and takes immediate action. Currently, only eight percent of
Sudden Cardiac Arrest victims survive an incident.
For cardiovascular heart disease and risk of Sudden Cardiac Arrests, residents, employees and
visitors within the Town of Vail represent a collision of risk factors:
•
22% of Eagle County’s residents lack health insurance; a rate 29% higher than the state average. This
equates to nearly one in five residents who do not see a physician due to high medical costs. Thus, a
significant portion of the population lacks regular screening for and monitoring of chronic disease
conditions.
•
The aging baby boomers who are recreational athletes who refuse to respond to or ignore symptoms
of underlying cardiovascular disease; the average age of Sudden Cardiac Arrest victims is sixty years
old. As in all areas of the country, Eagle County is experiencing an aging residential population (the
percentage of seniors over 65 is up 90% in the past decade). For older visitors, the change in altitude
coupled with more vigorous physical activity can trigger ventricular fibrillation in otherwise
controlled Chronic Health Disease.
•
The athletes in training for extreme games, the Olympics and marathons pose yet another opportunity
for Sudden Cardiac Arrest experiences. Training “at altitude” has become a popular way to prepare
for regional, national and international events. Athletes attempting this training without consistent
medical monitoring can be at significant risk for Sudden Cardiac Arrest.
•
Last but certainly not least are those residents and visitors living lifestyles which promote excessive
drug and alcohol habits. Unfortunately, 26% of residents admit to drinking excessively compared to
the state’s average of 18%. Alcohol exacerbates underlying Chronic Health Disease.
Currently, only about thirty percent of victims of out-of-hospital sudden cardiac arrest receive any
type of CPR. Untrained bystanders hesitate to help a cardiac arrest victim. Less than one-third of
victims receive help because of a bystanders’ lack of confidence and/or knowledge of Cardio
Pulmonary Resuscitation (CPR) and Automated External Defibrillator (AED) use. Their ignorance
of the signs of Sudden Cardiac Arrest, and access to lifesaving AEDs is another factor in the need
for training.
Resuscitation is most successful if defibrillation is performed in the first five minutes after collapse.
The interval between the call to the Emergency Medical Services and arrival of EMS personnel at the
victim’s side is typically longer than 5 minutes (frequently a minimum of 7-8 minutes and longer in
rural locales). The ability to achieve high survival rates depends on public knowledge about SCA,
being trained in CPR, and accessibility to AEDs. Research has shown that when bystanders have
CPR training, they are much more likely to take action.
The American Heart Association (AHA) estimates that 1-2 in every 1,000 people will suffer a SCA
each year. According to these calculations, more than fifty Eagle County residents and hundreds of
visitors will experience a Sudden Cardiac Arrest this year and most will not survive.
In 2013, Starting Hearts will launch Stand Up to SCA, a communitywide project to educate and
train 25,000 Eagle County residents/visitors about preventing death for victims of Sudden Cardiac
Arrest through free CPR & AED outreach, education and access workshops and classes. The
3
evidence-based programs being offered by Starting Hearts will equip lay persons with the
knowledge and resources necessary to be effective when witnessing a cardiac arrest.
CALL. PUSH. SHOCK. for the Community; A program to educate residents and guests about
responding to Sudden Cardiac Arrest. The most important determinant of survival from SCA is the
presence of a trained rescuer who is ready, willing, able, and equipped to act. Starting Hearts’ goal
is to introduce a specific public health message that will effectively
produce immediate recognition of SCA and immediate
bystander response: CALL. PUSH. SHOCK.
CALL. PUSH. SHOCK. for Schools; A program to educate
students and school staff about responding to Sudden
Cardiac Arrest. Colorado and other states, are working to
pass legislation that would require all graduating seniors
to learn Cardio Pulmonary Resuscitation and how to use
an Automated External Defibrillator. The laws rely on
administration to organize, implement, finance and
sustain school-based CPR programs. Coordinating
trainings requires significant time, commitment and
resources, and has proven difficult to initiate. Starting
Hearts’ would be taking on the responsibility of
implementation and funding, eliminating the staff and financial
constraints.
Participants in these programs will learn how to save lives through hands-on skills experience of a
simple bystander response. The training will include how to: recognize Sudden Cardiac Arrest,
dispatch medical assistance by calling 9-1-1, perform hands-only Cardio Pulmonary Resuscitation,
and locate and use an Automated External Defibrillator.
CALL. PUSH. SHOCK. training programs are conducted via “The HeartRod”; Starting Hearts’
mobile CPR & AED training unit. The services are offered free of charge to town businesses,
employees, residents and guests. Starting Hearts’ innovative approach is unique to the industry
and addresses two critical barriers to traditional trainings: time and accessibility.
Stand Up to SCA includes additional programs within the Town of Vail other than those for which
funding is requested here, including:
•
•
•
Nearest AED program is Starting Hearts’ public education and access to defibrillation program that
will increase the Town of Vail’s accessibility and awareness of AEDs and their impact on SCA
survival.
The Neighbor Saver program utilizes information from 9-1-1 dispatch and two-way cellular
technology alerting nearby citizen rescuers. Volunteer Neighbor Savers within a ½-mile radius to a
SCA event will receive notification with directions to the nearest AED and location of the victim.
The Neighbor Saver program is secondary to CALL. PUSH. SHOCK. and Nearest AED, and is
expected to launch winter 2013.!
The loaning of AEDs for any event (recently the Vail Valley Foundation used AEDs for the Teva
Mountain Games)!
11.
How does your request support item 1C of the contribution policy?
CALL. PUSH. SHOCK.; definitely addresses the Town of Vail’s mission to provide educational
opportunities for its citizens. The Town of Vail’s future physical health will be positively affected
through the Sudden Cardiac Arrest outreach to students and the community. The participants will
educate their friends and family on the signs of SCA and each will leave the training capable of, and
confident in, saving a life. Also, Starting Hearts’ program will directly improve the economic health
of Vail by reducing medical expenses related to fatalities or the emotional cost due to the loss of life
by SCA.
4
It should also be noted that the United States’ Sudden Cardiac Arrest research shows that 77.1% of
voters nationwide are overwhelmingly supportive of funding for increased Sudden Cardiac Arrest
research, educational activities and treatments. The 88.4% of voters nationwide in favor of funding
for a SCA public awareness campaign collaborates with the majority of Vail voters supportive of tax
dollars being utilized to create a community capable of saving lives.
Starting Hearts’ Stand Up to SCA program and CALL. PUSH. SHOCK. trainings are of direct
benefit to the entire community of Vail. All of these programs support a viable educational project
that will serve the residents and visitors of the Town of Vail. They encompass the adage, “it takes a
village”, and to help one another in time of need.
Most importantly, there is an increased probability that the lives of Vail residents or guests will be
saved with the funding of Starting Hearts’ programs.
12.
Who currently funds your organization (other governments, private donations, user fees,
etc.)?
Starting Hearts was founded in July 2010 and has operated through private donations, the sale of
Automated External Defibrillators, contributions from conducting programs, two sponsorships, and
a small amount from Starting Hearts’ Shop for a Cause platform. A comprehensive development
campaign has been outlined and is in the process of being implemented.
The funding sources to date are as follows:
Individual Donations
Vail Valley Medical Center Sponsorship
Automated External Defibrillators (AED) sales
Lone Star Security Sponsorship
$15,000
$5,000
$3,500
$1,000
In addition to the above contributions, Starting Hearts received support in the form of public
endorsement and program volunteers from local EMS agencies.
13.
Organization's mission statement:
Starting Hearts to prevent death for victims of Sudden Cardiac Arrest.
Starting Hearts accomplishes this mission through creative solutions combined with evidencebased programs to provide the general public with the skills and resources necessary to save lives.
5
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Instructions: You may insert a print out of your own financial report format instead of this form.
Round all figures to the nearest dollar. Please present in as much detail as possible.
Starting Hearts was founded in July 2010 and has completed its 2011 fiscal year. A budget to actual
balance sheet is not available at this time. In lieu of this data, the budget forecast for Starting Hearts’
2013 year is shown. The budget displays an efficient use of monies given to Starting Hearts’ for its
programs and community response efforts.
Most Recent Completed
Fiscal Year (Date: 2011)
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APPLICATION FOR TOWN OF VAIL FUNDING
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7
Application for Town of Vail Funding
June 29, 2012
APPLICATION FOR TOWN OF VAIL FUNDING
1.
Name of organization: Education Foundation of Eagle County (“EFEC”)
2.
Contact person: Mary Blair
3.
Mailing address: PO Box 18533 Avon, Colorado 81620
4.
Telephone: (970) 331-8112
5.
E-mail address: maryb@efec.org
6.
Members and Titles of your governing board: Wendy Rimel (President), Charles
Overy (Vice President), Karen Braden-Butz (Treasurer), Felicia Battle (Assistant
Treasurer), Dana Maurer-Secretary, Mary Blair (Assistant Secretary)
7.
Amount of contribution requested: In-kind donation for the use of Donavan
Pavilion for a Sunday evening in May (preferably Sunday, May 19, 2013) and
$5,000 sponsorship of Project Funway, an EFEC annual event.
8.
Organization fiscal year-end: December 31
9.
Are your books audited? Not currently. Books will only be audited if EFEC raises
over $500,000 in a given year.
10.
How will the contribution be used? Funds saved on the rental of Donavan and the
cash contribution will be used to sponsor Project Funway, allowing all proceeds
to directly impact EFEC and public education in Eagle County, including Red
Sandstone Elementary School. The Town of Vail’s contribution will be used for
marketing and equipment needed for the evening (sound, lights, catering, etc).
The organizers of the event are all volunteers so no contribution dollars or
dollars raised from the event will be used to support staff needs.
11.
How does your request support item 1C of the contribution policy? Due to recent
state funding allocations, our public schools budget has fallen short of the
necessary amount needed to support quality teachers and materials desired for
the development of the children in our community. All proceeds from the
event will go directly to EFEC whose immediate goal is to “protect and
maintain our world class and nationally recognized public education system”.
This fits in direct alignment with the Town of Vail’s mission, which is
committed to providing its citizens a superior level of educational
opportunities.
12.
Who currently funds your organization (other governments, private donations,
user fees, etc.)? Private and corporate donors.
13.
Organization's mission statement: The Education Foundation of Eagle County is
dedicated to improving the quality of public education by attracting, procuring,
and effectively distributing resources and organizing community and school
district initiatives in support of our schools, our teachers, and our students.
Our immediate goal is to provide a forum through which private funding can
protect and maintain our world class and nationally recognized public
education system in Eagle County.”
APPLICATION FOR TOWN OF VAIL FUNDING
Education Foundation of Eagle County
Balance Sheet as of May 31, 2012
ASSETS
CURRENT ASSETS
Cash
117835
TOTAL CURRENT ASSETS
117835
Individual school funds -­‐ Payable to ECS
Equity Fund -­‐ Payable to ECS
General Fund
Operations and retained earnings
TOTAL LIABILITIES
90031
9003
14087.6
4713.4
117835
LIABILITIES
TOTAL LIABILITIES AND NET ASSETS
0
APPLICATION FOR TOWN OF VAIL FUNDING
EDUCATION FOUNDATION OF EAGLE COUNTY
CALENDAR YEAR 2012 BUDGET
REVENUES
Donations
Grants
$260,000.00
$50,000.00
TOTAL REVENUES
$310,000.00
EXPENSES
FY 2012 Funding
Funds disbursed to ECS
Scholarships
$220,000.00
$5,500.00
Distinguish Teacher Awards
$5,000.00
Grant Offerings
$55,000.00
Bank Charges
Operational Expenses
Fund Raising Event Expense
Marketing
$3,700.00
$3,000.00
$10,000.00
$7,500.00
TOTAL EXPENSES
NET OPERATING REVENUE
$309,700.00
$300.00
APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Red Sandstone Elementary PTO
2. Contact person: Kelly Alter
3. Mailing address: 551 North Frontage Road. Vail, CO. 81657
4. Telephone: 970-376-0442
5. E-mail address: kelly@fredpope.com
6. Members and Titles of your governing board:
Kelly Alter : President
Amy Parliament : Vice President
Adina Dean : Treasurer
Betsy Lindall : Secretary
Maria LaVarn : Secretary
7. Amount of contribution requested: $37,000
8. Organization fiscal year-end: 06/30
9. Are your books audited? No.
10. How will the contribution be used?
The Red Sandstone Elementary School Parent Teacher Organization (PTO) would like to
request $37,000 from the Town of Vail to research and implement a comprehensive
education technology platform for Red Sandstone Elementary School. Specifically, if
funded Red Sandstone would recruit and hire an “Ed-Tech” Coordinator, who would be
tasked with developing and implementing a cutting edge learning technology program at
Red Sandstone Elementary School. Funds granted from the Town of Vail would be
leveraged by funds raised by the Red Sandstone PTO.
Due to severe cuts to the 2012-13 Eagle County School District budget, Red Sandstone
Elementary was forced to eliminate its current Technology position. With out additional
outside resources, the School will not be able to provide this critical area of learning to students.
The students will not have the advantage of learning to using and work with computers,
laptops, ipads etc in school and in particular, kids that do not have access to these devices at
home will be even further disadvantaged as they further their education and eventually head
out into the work place.
Red Sandstone has identified the area of learning technology as huge opportunity. The area of
APPLICATION FOR TOWN OF VAIL FUNDING
learning and education technology is emerging and there are so many new and exciting tools
available to educate our students with 21st century learning skills. The introduction of a
technology program at Red Sandstone Elementary will differentiate the school from other
schools in our community. Some future technology goals could include: A mobile lap top or
ipad lab and the use of “NearPad” software that allows teachers to push lessons to students on
ipads and then offer one-on-one feedback and support as needed.
Utilization of learning technology can assist teachers with differentiation (a task that is tough
until you are a seasoned teacher) and will deepen and enhance the learning process allowing
teachers to tailor learning to each child’s needs and ability. In this current climate of severe
budget cuts and increased class sizes Red Sandstone Elementary sees increased technology
integration in our curriculum as an invaluable tool to maintain and even increase our school’s
academic performance.
Enclosed you will find an interesting article from the New York Times that serves as an exciting
case study of what can be achieved with the integration of technology into the classroom.
We are living in a digital age. We must educate our kids to keep up with the times. Used
properly, technology will help students acquire skills they need to survive in a complex, highly
technological, knowledge-based economy.
Red Sandstone Elementary is known as one of the best elementary schools in Eagle County. It
is a wonderful community school and a strong anchor keeping kids and families in Vail.
However, RSES has seen the effects of the recent budget cuts. Our class sizes have grown to an
average of 25 per class and our current kindergarten enrollment looks to be between 25-30 per
class. By integrating cutting edge learning technology into our curriculum now we can
continue to provide a premier educational experience to the children of Vail. We also see the
innovative use of technology in the classroom as an opportunity to differentiate and brand our
school for the future.
11. How does your request support item 1C of the contribution policy?
If granted, our request will allow Red Sandstone Elementary, Vail’s community school, to
provide a superior level of education to our local kids. In addition, an exceptional school is a
community treasure. It will attract families to Vail and help maintain real estate values. There
is no better way to positively affect the future health of our resort community that to offer an
excellent education to our future community leaders.
Thank you for your thoughtful consideration of our request to integrate learning technology in
to the curriculum at Red Sandstone Elementary. We feel this program will set Red Sandstone
Elementary apart from the other schools in the Valley as well as help to combat the current
reality of increased class sizes and diminished school funding.
APPLICATION FOR TOWN OF VAIL FUNDING
12. Who currently funds your organization (other governments, private donations, user
fees, etc.)?
Fundraising events and private donations.
13. Organization’s Mission Statement
The Red Sandstone Elementary School PTO is a nonprofit parent/teacher organization whose
mission is to provide resources that are not available in the district budget but are deemed vital
to the support and education of our children. Parents, teachers, and administrators work
collaboratively to help the PTO raise funds for supplemental educational materials and
experiences, offer assistance to teachers in the classroom settings, sponsor family events, and
provide a non-biased forum to share information on issues that impact our children. Red
Sandstone’s PTO exists to create a better school and community environment for all.
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Assets
Cash
EFEC Account
$56,748.79
$10,955.00
Total Assets
$67,703.79
Total Liabilities
$
Net Worth
$67,703.79
Liabilities
0.00
Net Worth
Statement of Sources and Uses
Income
WWD
Fundraising
Grants
Total Income
$16,921.00
$45,504.15
$ 7,376.57
$69,801.72
Expenses
Total Expenses
$28,423.07
Net Income
$41,378.65
Net Income
RELATED ED-TECH ARTICLES
http://www.quora.com/How-can-digital-technology-really-help-in-learning-andeducation
http://www.edutopia.org/technology-integration-digital-divide-scroggs
http://www.nytimes.com/2012/02/13/education/mooresville-school-district-a-laptopsuccess-story.html?pagewanted=all
APPLICATION FOR TOWN OF VAIL FUNDING
1.
Name of organization: Ski & Snowboard Club Vail
2.
Contact person: Emmy Hoyt
3.
Mailing address: 598 Vail Valley Drive, Vail, CO 81657
4.
Telephone: 970.790.5122
5.
E-mail address: ehoyt@skiclubvail.org
6.
Members and Titles of your governing board:
Glenn Davis – Chairman; Aldo Radamus – Executive Director; Jeff Kirwood –
Vice Chairman; Phil Hoversten – Treasurer; David Viele – Secretary; Ken
Deline; Phil Duff; Ceil Folz; John Garnsey; Brad Ghent; James Harding; Tim
Itin; John Keane; Kaia Moritz; Steve Santamaria; Lindsey Vonn
7.
Amount of contribution requested:
Four days’ complimentary usage of Dobson Ice Arena for SSCV’s 44th Annual
Ski & Snowboard Swap: October 24 – 27, 2013.
8.
Organization fiscal year-end: April 30
9.
Are your books audited? Yes, however, the FY12 audit is not complete.
10.
How will the contribution be used?
Dobson Ice Arena has housed SSCV’s Ski & Snowboard Swap for many years
and is integral to the event’s success. The Swap is one of SSCV’s largest
annual fundraisers and allows SSCV to keep its programs more affordable and
accessible for our community. SSCV is a non-profit organization and must
raise nearly 1/3 of its operating budget each year, approximately $800,000 for
the current fiscal year.
11.
How does your request support item 1C of the contribution policy?
The Swap, during the fall off-season, annually attracts over 5,000 attendees to
the Town of Vail. The SSCV Swap is one of the largest and oldest events of its
kind and provides a valuable amenity to both locals and visitors. The Swap
represents a tremendous wave of excitement with the promise that ski season
is soon to follow, and local businesses also benefit from the swap’s draw
during an otherwise a slow time of year. Through online advertising,
including social media, SSCV has improved the exposure of the Swap on the
front range in an effort to increase the event’s reach and draw more visitors.
SSCV will continue to market the event on the front range for the 2013 event.
12.
Who currently funds your organization (other governments, private donations,
user fees, etc.)?
66% - program fees and earned event income
29% - fundraising events
5% - donations/grants
13.
Organization's mission statement:
To provide youth the opportunity for character growth and excellence through
athletics.
4:11 PM
Ski & Snowboard Club Vail
06/28/12
Profit & Loss Budget Overview
May 2012 through April 2013
Accrual Basis
May '12 - Apr 13
Ordinary Income/Expense
Income
4000 · Program Revenue
4100 · Camps (Net)
4300 · Guest Training
4400 · Memberships
4500 · Other Income
Total Income
2,381,444.00
64,000.00
46,500.00
34,450.00
998,470.20
3,524,864.20
Cost of Goods Sold
7000 · Cost of Goods Sold
14,000.00
Total COGS
14,000.00
Gross Profit
3,510,864.20
Expense
7100 · Scholarships Awarded (net)
7210 · Telephone
7212 · Equipment Expense
7300 · Auto Expense
7400 · Discounts
7500 · Payroll Expenses & Related
7600 · Travel
8000 · Other Expenses
145,000.00
15,700.00
24,250.00
20,000.00
162,750.00
2,355,522.03
80,250.00
533,310.66
Total Expense
3,336,782.69
Net Ordinary Income
174,081.51
Other Income/Expense
Other Expense
8350 · Unallocated Reserves
8500 · Contingency Fund
9000 · 403(b)7 Matching Funds
9005 · Bonus Reserve
Total Other Expense
Net Other Income
Net Income
60,000.00
15,000.00
60,000.00
40,000.00
175,000.00
-175,000.00
-918.49
Page 1
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1.
Name of organization: SOS Outreach
2.
Contact person: Seth Ehrlich
3.
Mailing address: P.O. Box 2020, Avon CO 81620
4.
Telephone: 970.926.9292
5.
E-mail address: Seth@sosoutreach.org
6.
Members and Titles of your governing board: See attached
7.
Amount of contribution requested: 35 single day parking vouchers
8.
Organization fiscal year-end: July 1, 2013
9.
Are your books audited? Yes
10.
How will the contribution be used?
The requested 35 parking vouchers will be used in conjunction with SOS’s winter skiing and
snowboarding programs that take place at Vail Mountain. SOS anticipates serving 450 at-risk and
underserved youth at Vail Mountain during the 2013/2014 season. Kids enrolled with SOS programs are
outfitted with all the necessary gear to safely participate in activities taking place during program days.
In the winter this gear includes gloves, coats, pants, hats, etc. for 20-30 kids each session. Parking
vouchers will reduce the time spent by Program Coordinators hauling gear to-and-from the mountain
and further enhance the program quality for participating youth.
11.
How does your request support item 1C of the contribution policy?
SOS programs combine outdoor recreation with service learning, and leadership development. These
active sports and leadership programs offer a positive outlet to at-risk youth in the community. Studies
have shown that youth with risk factors in their lives are more likely to use drugs and alcohol, are more
prone to suicide or teen pregnancy and are more likely to drop out of school or resort to violence. By
offering programs that enhance self-esteem and promote positive decision making, SOS reduces the
likelihood of involved youth engaging in these harmful behaviors, resulting in healthier youth and a
stronger community.
SOS programs are unique in that they use the popular appeal of adventure sports that are central to the
Vail Valley lifestyle to engage participants. SOS pairs outdoor activities with character development
techniques using the SOS Core Values; Courage, Discipline, Integrity, Wisdom, and Compassion. SOS
students are also required to complete service projects, giving them opportunities to participate as active
and giving members of their community. By creating a culture of giving back, SOS helps to instill the
value and importance of a strong community in the youth.
SOS partners with most of the schools in the Vail Valley, as well as schools in Denver, to ensure that the
kids served through programs are those who can benefit most from the structure and consistency of the
1
SOS Core Value Curriculum. In the 2011/2012 season 159 youth from the Vail Valley and 318 youth from
metro-Denver participated in SOS programs at Vail Mountain.
12.
Who currently funds your organization?
To promote the organization’s success through its significant growth, SOS Outreach continues to
diversify its funding. Researching new foundations, producing additional events and strengthening
relationships with corporate donors are three primary strategies being pursued. Additionally, in-kind
contributions totaled $2,040,725 during the 2011/12 fiscal year. Every dollar donated is leveraged nearly
three times through in-kind support. SOS Outreach programs would not be possible without the
significant support from corporations that donate gear, outerwear, lift tickets, lessons, and rental
equipment to make both summer and winter programs possible.
Among other funding, SOS qualifies for an AmeriCorps*VISTA grant. This grant allows SOS to increase
staffing resources to successfully implement programs nationwide. VISTA members focus on curriculum
and resource development to promote the organization’s sustainability moving forward.
To meet long-term funding requirements, SOS recognizes a significant opportunity in developing more
events and expanding strategic relationships with foundations and corporations. SOS also initiated a
donor engagement strategy that promotes individual fundraising for SOS through the annual Friends of
SOS Pledge Campaign.
13.
Organization's mission statement:
SOS Outreach promotes positive decision making in youth for successful life experiences. As a youth
development organization SOS uses outdoor adventure sports as the platform for a leadership and
character development curriculum for at-risk and underserved youth. Each of these adventure sports is
designed to foster self-confidence, cultivate life skills and demonstrate to students the importance of
giving back to the community. In SOS participants learn leadership skills, and understand the meaning
of the SOS Core Values (Courage, Discipline, Integrity, Wisdom and Compassion). SOS provides
progressive opportunities for youth through outdoor programs. Each program offers a value-based
leadership curriculum that promotes self-respect, positive relationships, social skills, and positive values
all while participating in outdoor adventure sports. Many programs bring inner-city kids from Denver
up to the Vail Valley to experience outdoor activities and snow sports while learning the SOS leadership
curriculum. SOS has developed a year-round, intensive experience that integrates summer and winter
activities with continuous adult mentoring and service learning.
2
Town of Vail Funding Application
1. Name of Organization: Colorado Fourteeners Initiative
2. Contact person: Lloyd F. Athearn, Executive Director
3. Mailing Address: 1600 Jackson St, Suite 352, Golden, Colorado 80401.
4. Telephone: (303) 278-7650
5. Email address: cfi@14ers.org
6. Members and titles of government board:
Nate Palmer, Chairman [Managing Director, The PrivateBank and Trust Company, Denver, CO]
Jim Schoettler, Vice-Chairman [Entrepreneur, Denver, CO]
Jerry Anderson, Treasurer [Team Lead, Revenue Accounting & Compliance, Encana Oil & Gas, Highlands
Ranch, CO]
Lisa Mattis, Secretary [Executive Director, Big City Mountaineers, Denver, CO]
Wendy Boutin [Retired, DPC Development Company, Cherry Hills Village, CO]
Kathleen Brennan [Nonprofit Executive, Denver, CO]
Warren Buettner [President, Crestone Properties, LLC, Silverthorne, CO]
Steve Dayney [CEO, RePower USA, Denver, CO]
Mandy Hughes [Fundraising Consultant, Denver, CO]
Alice Jennison [Owner, Forget-Me-Not Design, Denver, CO]
Norbert Klebl [President - Cottonwood Park/Managing Director - Virgin Cove Resort, Boulder, CO]
Tim Leddy [Principal Consultant, New Perspective Consulting Group/Adjunct Professor, University of
Denver, Boulder, CO]
Matt McConnell [Technology Entrepreneur/Adjunct Professor, University of Denver, Boulder, CO]
Bill Middlebrook [Founder, 14ers.com, Breckenridge, CO]
Steve Sherwood [Retired, US Forest Service, Region 2 Director of Recreation, Littleton, CO]
Mark Soane [Managing General Partner, Appian Ventures, Denver, CO]
Anne Vickery [Co-Founder and Chairperson, Indian Peaks Wilderness Area Working Group, Boulder, CO]
Marty Zeller [President, Conservation Partners, Inc., Denver, CO]
7. Amount of Contribution Requested:
$5,000
8. Organization fiscal year-end:
December 31
9. Are books audited?
Yes. GAAP-based audit performed annually since 2009 by JDS Professional Group.
10. How will the contribution be used?
Funding will be used to help maintain the natural integrity of Mount of the Holy Cross near Minturn, the
closest Fourteener peak to the Vail Valley. Major trail reconstruction has been under way over the past
two years and will continue through late September 2012. This is designed to make this popular summit
route easier to follow, lessen the chance that hikers get off route, and protect the fragile alpine tundra
ecosystems that border the trail from trampling and death due to hikers getting off route. With major
route reconstruction and campsite closure/restoration and new campsite designation on and near Holy
Cross anticipated to be completed in late 2012, work in 2013 will focus on educating hikers about the
new camping regulations. This will include updating the trailhead kiosk panels and recruiting, training
and managing volunteer Peak Stewards who will have an intensive presence in the area in 2013 to assist
in compliance with the campsite closures and new designated campsites.
11. How does request support 1C of the contribution policy?
Quite simply, the Fourteeners are among the most sought-after summer/fall recreational pursuits in all
of Colorado. People come from across the country (and the world) to climb these high peaks and revel in
their unique alpine tundra plant ecosystems. Mount of the Holy Cross in particular has been a worldwide destination for more than a century. Ensuring that the hiking trails on the peak are properly
constructed in sustainable locations with proper design and durable construction will ensure they can
handle the high level of traffic they currently receive. If physical resource protection efforts are
unsuccessful, it is likely that the Forest Service may need to restrict access, something that would be
detrimental to the tourism economy of Colorado and the nearby Vail Valley. Support from the Town of
Vail will help CFI protect the physical resource, offer residents opportunities to give back through service
projects and educational efforts, and will ensure Mount of the Holy Cross is a crown jewel of the local
recreational economy.
12. Sources of funding.
From CFI’s last completed fiscal year (2011):
Foundations: 38%, Individuals: 24%, Government Grants: 24% (Principally competitive Colorado State
Trails Program grants and US Forest Service partner support), Corporations: 13%, Other Income: 1%
13. Organization’s mission statement:
Colorado Fourteeners Initiative preserves and protects the natural integrity of Colorado’s 14,000-foot
mountains through active stewardship and public education.
Application for Town of Vail Funding
Statement of Sources and Uses
2012 Budget
Revenues:
Foundations:
National Forest Foundation ($135,000)
Gates Family Foundation ($50,000)
Xcel Energy Foundation ($15,000)
Aspen Skiing Environment Foundation ($12,000)
Summit Foundation ($6,000)
$314,099
Government Grants:
Colorado State Trails Program ($170,625)
US Forest Service ($106,363)
City of Aspen ($3,000)
Pitkin County ($3,000)
$282,988
Individuals:
$179,000
Corporations:
REI, Inc. ($15,000)
Backcountry.com ($10,000)
Kaiser Permanente ($6,000)
The PrivateBank and Trust Company ($2,500)
Booz Allen Hamilton ($2,000)
Osprey Packs ($1,000)
$ 48,500
Total Budgeted Revenues
$818,587
Expenses
Trail Reconstruction Projects
Mount of the Holy Cross
North Maroon Peak
San Luis Peak
Trail Maintenance
Roving Backcountry Crew
Adopt-a-Peak Volunteer Crew
Hiker Education/Outreach
Programs (General)
Marketing/Development
Administration
$ 10,855
$ 86,230
$ 90,198
$160,246
Total Budgeted Expenses
$854,652
Net
($ 36,065)
$311,627
$195,496
APPLICATION FOR TOWN OF VAIL FUNDING
Submitted June 29, 2012
by
Betty Ford Alpine Gardens
1.
Name of organization: Betty Ford Alpine Gardens (BFAG)
2.
Contact person: Sandy Gregorak, Development Director of Betty Ford Alpine Gardens
3.
Mailing address: 183 Gore Creek Drive, Vail, CO 81657, Suite 7
4.
Telephone: 476-0103 x 5
5.
E-Mail address: sandy@bettyfordalpinegardens.org
6.
Members and Titles of your governing board:
Betty Ford Alpine Gardens is governed by a volunteer Board of Trustees. Members of the Gardens’
Executive Board carry out the direct governance of and fiduciary responsibilities for the organization,
while members of the Sustaining and Program Boards serve in an advisory capacity.
The 2012 Board of Trustees
Betty Ford, Honorary Director in Memoriam
Helen Fritch, President Emerita
Liz Paxson, President - Executive Board
Bob Fritch, Treasurer - Executive Board
Gwen Scalpello, Secretary - Executive Board and Program Board
Susan Ford Bales - Executive Board
Sheika Gramshammer - Executive Board
Margaret Rogers - Executive Board
Sharon Sweeney - Executive Board
June Vanourek - Executive Board
Allie Coppeak - Sustaining Board
Pat Frechette - Sustaining Board
Deane Hall - Sustaining Board
Seeme Hasan - Sustaining Board
Martha Head - Sustaining Board
Argie Tang - Sustaining Board
Jacki Allen- Benson - Program Board
7.
8.
Amount of contribution requested:
(a) We request $100,000 for general operations; and
(b) We request that the Town of Vail maintain the two designated parking spaces we have
been allowed in the past, located in the lot at the upper bench of Ford Park.
Organization fiscal year-end: September 30, 2012.
1
9.
Are your books audited? Yes, by McMahon & Associates.
10.
How will the contribution be used?
The requested funds will be used for the many activities and functions that comprise the operations of Betty Ford
Alpine Gardens. Before describing the details of those operations (see below) it is important to explain that our
request for increased funding from the Town is not simply a matter of the inevitable rise in the costs associated
with operating a world-class high altitude botanic garden. Our request for funding at the $100,000 level goes to a
more fundamental set of issues.
Specifically, the funding historically granted to the Gardens by the Town of Vail has not matched the level of
municipal funding received by most similarly situated organizations, public botanic gardens in particular. Betty
Ford Alpine Gardens has long been one of Vail’s most popular and acclaimed amenities, located on property
owned by the Town. For almost 25 years the Gardens has served the local community in a myriad of ways, and
has drawn people from around the country and the world because of its stature as an award-winning and
important botanic garden. For these reasons alone, the Gardens has earned the recognition it asks for through an
increased level of support.
Moreover, in the last 18 months our organization has garnered fundraising and endowment-building
achievements that, together with marked increases in the proceeds from our nonprofit gift shops, have laid the
groundwork for a solid level of financial stability. As a result we are now positioned to look forward to the future
generations who will enjoy and learn from the Gardens. Increased funding from the Town would enhance our
financial base and help us to ensure our future sustainability. It is our hope that in addition to our partnership
with our individual donors, our partnership with the Town of Vail will ensure that the Gardens continues to be
recognized as one of the country’s foremost botanic gardens, one of the Town’s favorite amenities, and one of
Vail’s richest cultural and scientific gems for generations to come.
The following paragraphs will address in further detail some of the points discussed above.
A. Betty Ford Alpine Gardens is One of Vail’s Most Important Amenities. The Gardens draws upwards of
100,000 visitors each year – people who come to Vail specifically to visit Betty Ford Alpine Gardens for its
beauty and also because of its reputation as important and award-winning botanic garden. In addition to
being a place of extraordinary beauty and tranquility, the Gardens is a living laboratory for study and
research related to species preservation, global climate issues, and all aspects of environmental
responsibility and stewardship occur. These visitors who come from all over the United States and the
world specifically to experience Betty Ford Alpine Gardens directly infuse $11 million into Vail’s economy:
once their visit to the Gardens has concluded, they shop in Vail’s retail stores and galleries, they eat at
Vail’s restaurants, and they often spend the night in one of Vail’s many fine accommodations. (This data
is from the 2010 economic impact study prepared for the Vail Valley Foundation by RRC Associates). The
study showed that 16% of those who came to Vail in the summer made a point of visiting the Gardens, a
higher percentage than those who attended a performing arts event (12.6%) or other events at Ford
Amphitheatre (9%). The direct and substantial economic impart of the Gardens is clear.
B. Betty Ford Alpine Gardens Is the Steward of Town-Owned Property. Unlike other nonprofit
organizations that request Town funding, Betty Ford Alpine Gardens is located on and cares for Townowned land. The Gardens do much more than simply maintain their leased portion of Ford Park; over the
course of almost 25 years, the Gardens has cultivated and enhanced the land, creating an extraordinarily
beautiful place that offers the kind of experience that people expect in a world-class resort community.
Were it not for the Gardens, the responsibility for the care, maintenance, operations and beautification of
this land would fall to the Town. That cost is not insignificant. Even when excluding the cost of running
our two gift shops, the annual operating costs of the Gardens exceeds $300,000. As a result, we are in a
fairly unique situation compared with most of the other nonprofits seeking Town of Vail funding.
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Many public gardens that are located on municipal property receive the majority of their annual operating
revenue from that municipality. In some cases these public gardens are fully funded by the local
government. Examples are Denver Botanic Garden (which in 2010 received 43% of its operational funding
from the City of Denver), The Gardens on Spring Creek (which in 2010 received 67% of its operational
funding from the City of Ft. Collins), and the Cheyenne Botanic Garden in Cheyenne, WY (which is 100%
funded by the City of Cheyenne).
Many people believe that the Town funds the bulk of the Gardens’ annual operations. Our budget for
FY2012 reflects total operating revenues of $565,226; the grant from the Town of Vail of $65,620 for
operations equates to approximately 12% of those operating funds. (Note: Town of Vail also granted us
$20,000 in restricted capital funds in the last grant cycle. If that amount were added in as unrestricted
operational funds ($85,620) the percentage of total operating revenue from the Town would be
approximately 15%.) Betty Ford Alpine Gardens, like the gardens mentioned above, is located on
municipal property and seeks appropriate funding for the care, maintenance and enhancement of the
property it leases from the Town of Vail. The following paragraphs describe some of the uses to which
we would put any operational funds granted to us by the Town.
Anticipated Uses of Granted Funds
Granted funds will be used for the many tasks, materials and manpower that go into the operation and
maintenance of an award-winning, nationally recognized botanic garden. These funds will be used for all aspects
of garden maintenance and enhancement. This will include replacing plant material when needed; re-planting in
various sections of the Gardens as determined by our Head Gardener and our Director Nicola Ripley; and
acquiring new plant material either to replace lost or damaged plants or to further enhance the beauty of the
Gardens while also augmenting the scope of its collection of alpine species.
Operational funding also will be used for our educational mission. Uses include creating and/or replacing the
educational and interpretive material located throughout the Gardens; maintaining our extensive plant labeling
system; and maintaining and updating our researchable plant collection database which currently includes over
3,000 alpine species from the Rocky Mountains and other mountainous regions of the world.
As an integral part of our mission as a botanic garden, we have established educational programs for both
children and adults that are very environmentally focused. Granted funds will be used for new or replacement
program materials and supplies for the kinds of hands-on experiences that will engage participants, making them
more aware of and sensitive to their natural surroundings and enhancing their environmental awareness, literacy
and stewardship. Funds will also be used for our Horticultural Therapy Programs that are designed for at-risk
children, as well as individuals undergoing cancer treatment, cancer survivors, and their family members. As to
any of the programs we provide to the public, our goal to continue to improve upon them and to expand our
offerings whenever possible.
11.
How does your request support item 1C of the TOV contribution policy?
Betty Ford Alpine Gardens’ mission and contribution to the community is in strong alignment with the Town’s
mission in the following ways:
A Premier Mountain Resort Community:
Betty Ford Alpine Gardens is a nationally and internationally recognized botanic garden hosting 100,000 visitors
each summer. Conserving plants of the American West, it is our mission to inspire passion for plants in high
altitude communities through beautification, conservation, education and research.
Our realized vision is to be recognized as the foremost authority on high altitude plants in natural and cultivated
landscapes in the Rocky Mountain Region. We believe our vision compliments the Town’s desire to be considered
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by all current and potential stakeholders, as a resort community whose name is synonymous with excellence.
Committed To Providing Citizens and Guests With A Superior Level of Environmentally-Sensitive Services:
Betty Ford Alpine Gardens’ gates are open free to everyone visiting our Valley. Each week during the summer we
offer hands-on children’s environmental education programs that inspire curiosity and encourage participants to
treat our landscape in an environmentally respectful manner. These programs are offered to locals and tourists
alike, and are well advertised so that we are able to reach approximately 1,200 youth annually.
Each year we partner with other like-minded environmental organizations for our conservation and research
programs. Our partners have included the Bureau of Land Management, the U.S. Forest Service, U.S. Fish and
Wildlife, and the Nature Conservancy.
In 2010 the North American Plant Collections Consortium of the American Public Gardens Association designated
Betty Ford Alpine Gardens as the National Alpine Plant Collection of Colorado. This is a significant honor which
anchors Vail as a destination site to view this nationally appointed plant collection. Other recent awards that are
equally important to us include our selection in 2011 as one of three finalists for the 2011 El Pomar Foundation
“Award for Excellence,” given to the top nonprofit organization in Colorado engaged in environmental issues, and
in 2009 being named the winner of the “Garden of Excellence Award” by the American Public Gardens Association
and Horticulture Magazine.
Offering an Abundance of Recreational, Educational and Cultural Opportunities:
Betty Ford Alpine Gardens is a uniquely wonderful place to visit with something to delight, amaze and educate
people of all ages. Our exhibits change constantly. We inspire people to do great things by providing quiet space
for meditation and reflection. The Gardens is a living museum that teaches people to appreciate high altitude
plants and their role in preserving our mountain culture. We are experts in the field of horticulture, plant science
and conservation, and we share that knowledge with our visitors.
Again this year we are offering events and programs to attract visitors and spread our environmental message,
including:
•
•
•
•
•
•
•
•
•
Children’s education programs
Horticultural Therapy programs
Artists in the Gardens
Wildflower hikes
Tours of the Gardens by volunteer docents 3 times weekly
Discovery boxes filled with educational activities for kids
Music in the Gardens (in collaboration with Bravo!)
Yoga in the Gardens
Chefs in the Gardens
Betty Ford Alpine Gardens matters to the local and tourist community because we:
Educate people of all ages about high altitude plants.
•
Work to conserve endangered plant species by research and monitoring.
•
Reach out to young people and provide an inspiring space to learn.
•
Positively impact the local economy ($11 million annually).
•
Awaken and nurture an affinity for the beauty of the Rocky Mountains and the natural
world as a whole.
•
Offer tourists a unique and ever-changing botanic garden display (which encourages
return visits), provide a pleasant shopping experience at our two retail gift shops, and
encourage local citizens to beautify their yards while teaching them about water-conservative
practices.
•
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12.
Who currently funds your organization (other governments, private donations, user fees, etc.)?
Our current annual operating budget is attached as a separate sheet. The attached budget reflects operating
income of $565,226, of which the Town of Vail currently has contributed $65,620. The attachment shows a
breakdown of the Gardens’ different sources of operating income.
In addition, approximately 50 volunteers contribute over 2000 hours of service maintaining the Gardens. This
amounts to an in-kind contribution valued by the federal government at $42,720.
13.
Organization's mission statement:
Betty Ford Alpine Gardens’ Mission Statement
Conserving plants of the American West, our mission is to inspire a passion for plants in high
altitude communities through beautification, conservation, education, and research programs.
Betty Ford Alpine Gardens’ Vision
Our vision is to be recognized as the foremost authority on high altitude plants in natural and
cultivated landscapes in the Rocky Mountain region and similar environments.
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Betty Ford Alpine Gardens
Balance Sheet
Most Recently Completed
Fiscal Year (Date: September 30, 2011)
Assets:
Cash
Endowment
Accounts Receivable
Gift Shop Inventory
Fixed Assets
(Gardens/plant collections,
interpretive displays,
office equipment, library
gift shop in Vail Village)
$ 91,642
$ 405,442
$
0
$ 45,240
$1,939,318
Total Assets:
$2,481,642
Liabilities & Equity:
Accounts Payable
Payroll Liabilities
Sales Tax Payable
Total Liabilities
$
$
$
358
6,987
1,500
$ 8,845
Equity
$2,334,032
Net Liabilities and Equity
$2,342,877
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Betty Ford Alpine Gardens Statement of Sources and Uses
Current Fiscal Year Budget (October 2011 – September 2012)
Revenues:
Annual Membership
Garden Donation Boxes
Individual Donations
Operating Grants
TOV Grant
Facility Use, Tours
Events
Gift shops
Total Revenue
$ 64,050
$ 13,796
$ 85,400
$ 19,000
$ 65,620
$ 13,000
$ 24,000
$ 280,361
$ 565,227.00
Expenses:
Gardens
Education & Programs
Administration & Staff
Outreach/Development
Gift shops
Total Expenses
$ 75,290
$ 50,137
$104,244
$ 79,245
$242,086
$ 551,002.00
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APPLICATION FOR TOWN OF VAIL FUNDING
Eagle Valley Alliance for Sustainability 2013 Funding Request
1.
2.
3.
4.
5.
6.
Name of organization: Eagle Valley Alliance for Sustainability
Contact person: Tracy Andersen, Executive Director
Mailing address: PO Box 4923, Vail, CO 81658
Telephone: 970-827-9999
E-mail address: tracy@eaglevalleyalliance.org
Members and Titles of your governing board:
Megan Gilman, President – Active Energies Principal
Matt Teeters, Treasurer – Alpine Bank Vice President
Craig Tate, Secretary – Holy Cross Energy Commercial Programs Manager
Kristen Bertuglia – Town of Vail Sustainability Coordinator
Chris Romer – Vail Valley Partnership Director
Jim Guida – Guida Construction
Cassie Pence – Organic Housekeepers
Rebecca Hollister – Roundhouse Design
Fritz Bratschie – Vail Resorts
Mercedes Quesada-Embid – Colorado Mountain College Professor
7.
8.
9.
Amount of contribution requested: $6,000
Organization fiscal year-end: December 31, 2012
Are your books audited? No, but we plan to have McMahon and Associates do a financial review in
August, 2012.
How will the contribution be used?
10.
The contribution will be used to promote environmental programs that directly benefit the Town of Vail,
including Vail’s residents, visitors and businesses. Specific programs include fiscal support of the West
Vail Community Garden, Zero Waste facilitation at large events, recycling/composting education and
outreach, an annual e-waste collection event, assistance in developing Vail’s sustainable building
initiative, support of Vail’s proposed plastic bag ordinance, and organization of the annual “Big Green
Think” conference in Vail to support sustainability and energy efficiency in the hospitality sector.
•
West Vail Community Gardens – The Alliance is serving as the fiscal agent for the garden project, now in
its second growing season. This allows donors to make tax-deductible donations by utilizing our
nonprofit status. Additionally, we advertise the various garden events in our newsletters and serve on
the education committee. We will continue our leadership role, ultimately resulting in increased
resident and youth education on gardening, local food and composting.
•
Waste Diversion: Town of Vail events – The Alliance is currently managing ZERO WASTE stations at
large town events, including the Taste of Vail and the Vail Farmers’ Markets. Alliance volunteers are
staffing 10 waste diversion tents to educate the public about composting/recycling and facilitating waste
diversion to reduce landfill waste.
1
•
Recycling/composting Education and Outreach – The Alliance continues to provide recycling and
composting education and outreach in Vail through our zero waste initiative, website, social media and
educational events. The executive director was at Red Sandstone elementary school this spring and
presented programs on recycling and worm composting for the third graders. She left worm bins for use
in each third grade classroom. Additionally, the Alliance responds to phone calls and emails from Vail
residents and guests with recycling/waste reduction questions.
•
Sustainable Building Initiative – The Alliance serves on the committee that is charged with updating
building codes and thus promoting environmental sustainability and energy efficiency.
•
Sustainable Lodging Summit, October, 2010 - 2012. The Eagle Valley Alliance for Sustainability, in
conjunction with the Vail Valley Partnership hosts an annual “Big Green Think” in Vail designed to help
businesses, particularly in the hospitality sector, adopt and embrace sustainable practices that are
environmentally friendly as well as economically beneficial.
•
Proposed Plastic Bag Ordinance Support – The Alliance has supported the town of Vail in garnering
support for a bag ordinance by providing information to the Vail Daily, and through our newsletters,
social media, website, and educational events.
•
Annual E-waste Event – In partnership with the Town of Vail, the Alliance promotes and advertises an ewaste event in Vail each year to collect used computers and electronics and recycle them in a
responsible manner. The Alliance also hosts e-waste collection events in both Edwards and Eagle for
community residents.
•
Energy Events and Programs – The Alliance recently wrapped up a grant that helped 25 Eagle Valley
businesses, including several in Vail, save energy through our Energy Smart Business Program. We are
currently looking for funding to continue this program.
11.
How does your request support item 1C of the contribution policy?
The proposal from the Eagle Valley Alliance for Sustainability aligns with the Town’s contribution policies
because we are providing significant services directly to Vail residents, guests and businesses. Further,
our programs are aimed at protecting the environment and reducing landfill waste, which supports the
Town’s mission statement to provide citizens and guests with environmentally-sensitive services. We
further promote the town of Vail as a leader in waste diversion and environmental stewardship. The
Alliance has been promoting sustainable practices in waste diversion, energy efficiency and renewable
power, green building, and sustainable food since our inception in 2001. We also provide educational
programs for kids and adults in Eagle County, including area schools.
12.
Who currently funds your organization (other governments, private donations, user fees, etc.)?
Eagle County government and Holy Cross Energy are our largest annual funders. We recently finished
grants from the USDA, Governor’s Energy Office, and Vail Resorts Echo. We also receive individual and
business donations through our membership and other programs. We also provide a fee for service to
the county for our Energy Smart Services.
13.
Organization's mission statement: The Eagle Valley Alliance for Sustainability fosters alignment of
community and environment through leadership, education, advocacy and service.
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APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
6/28/12
Cash Basis
ASSETS
Current Assets
Checking/Savings
Total Current Assets
Other Assets
$ 106,057
$ 106,057
$ 467
TOTAL ASSETS
$ 106,524
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
Total Current Liabilities
$ 2,855
$ 2,855
Total Liabilities
$ 2,855
Equity
$ 103,669
TOTAL LIABILITIES & EQUITY
3
$ 106,524
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current Fiscal Year Budget
Revenues:
(List by funding source)
$ 79,000 Unrestricted Grants - Eagle County, Holy Cross Energy
$ 47,300 Government Contracts
$ 28,345 Membership, Donations and Events
$ 53,000 Restricted Grants – GEO, USDA, Vail Resorts Echo*
*Programs funded by these grants include improving green building codes across Eagle Valley, creating a
10-year waste diversion plan for Eagle Valley, signing up businesses in an energy-savings program, and
giving school presentations on recycling and composting.
Total Revenue
$ 207,645
Expenses:
$ 202,515
Total Expenses
$
Total Revenue minus Expense
$ 5,130
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