If you can’t find the answer to your question here, please contact: recruitment@kclsu.org
Do I need to complete an application form?
You will be expected to complete an application form so that all candidates can be considered as
fairly as possible - please note that CVs will be detached from the application form and will not be
considered. If you would like some help with completing your application form, please visit the
King's website.
You can now complete your application form electronically and email it to us, or you can just
download the printed version to fill in and post it to us once it is done. Please ensure that if you
choose to submit a handwritten application form, it is neat and clear.
We also ask that you complete our Equal Opportunities Monitoring form and submit this with your
application form. Your Equal Opportunities Monitoring form will be separated from your
application as it is not part of the selection process. The information contained in it will be treated
as confidential and will help KCLSU to monitor its Equal Opportunities practices and future
policies.
Please do have a look at KCLSU's current Equal Opportunities Policy on the site.
Do I have to complete a different application form for each department I am interested in?
No, you don't need to complete more than one application form, you can tell us on your
application that you are interested in more than one department. The application form is your tool
to tell us that you are the right person to represent KCLSU in any of the roles you're interested in.
If you'd like some help with completing your application form, the advice pages on the King's
website have lots of helpful information.
I don't have any references, can I still apply?
We ask everyone applying for a job with us to supply at least once reference. This doesn't need to
be from a previous employer if you haven't worked before, it could be a person of authority from
your school/college, or someone you have carried out some volunteering work for.
I don't want to work many hours, will I be expected to?
The amount of hours that you will be expected to work will largely depend on the role you apply
for. KCLSU recognises that your studies are your top priority and will always try to allow you
flexibility in your hours, whilst meeting the needs of the business. Have a look through our website
to get a feel for what KCLSU does, and remember that you will be given the opportunity to ask
questions during the interview.
again?
gain?
I already applied but I haven't heard anything. Do I apply a
After the short-listing process has been completed, the successful candidates will be invited
directly to an interview, or to a group recruitment day, depending on the specific vacancy.
Depending on the vacancy too, the short-listing panel will endeavour to contact those who were
not selected, and if requested, provide some feedback on the application.
I used to work for KCLSU, do I need to complete a new application form?
Yes, you do.
I am British, why do I have to prove my eligibility to work in the UK?
Under the terms of the Immigration, Asylum and Nationality Act 2006 (the '2006 Act') all
employers are required to make basic document checks on all new employees.
So, in order to confirm your status we ask you to provide suitable documentation for our
inspection. We will take a photocopy of this document for our records.
Examples of suitable documents are listed below. If you are unable to provide us with one of
these, please let us know so that we can advise you of suitable alternative documents.
•
Passport showing the holder is a British citizen or has right of abode in the UK
•
Either a national passport or national identity card showing the holder is a national of a EEA
country or Switzerland - See here latest UK Border Agency page about employing
European Workers.
•
A residence permit issued by the Home Office to a national from the EEA or Switzerland
•
Passport or other travel document issued by the Home Office which has an endorsement
stating the holder has a current right of residence in the UK, as the family member of a
national form the EEA or Switzerland who is resident in the Uk
•
A passport or other travel document endorsed to show the holder can stay in the UK
indefinitely or has no time limit on their stay
•
A passport or other travel document endorsed to show the holder can stay in the UK, and
that the endorsement allows the holder to do the type of work you are offering if they do
not have a work permit
•
An Application Registration card issued by the Home Office to an asylum seeker stating
that the holder is permitted to take employment
Can my temporary UK driving licence be sufficient to prove my eligibility to work in the UK?
No, your temporary UK driving licence, or your full one for that matter do not prove your eligibility
to work in the UK – I am British, why do I have to prove my eligibility to work in the UK
I am a Bulgarian/ Romanian national, what do I need?
Bulgarian and Romanian nationals are free to come to the UK but they may only be able to work if
the hold a valid accession worker authorisation document.
Remember that if you have any queries about working in the UK during your studies you can get
advice from a Student Adviser at King's.
For further information, please go to the border agency website.
If I have a National Insurance Number, I don’t need to prove my eligibility to work in the UK,
do I?
Yes, you do. Your National Insurance number is your own personal account number. The number
makes sure that the National Insurance contributions and tax you pay are properly recorded on
your account. It also acts as a reference number for the whole social security system. You usually
receive a National Insurance card with the number on it, which acts as a handy reminder. Every
National Insurance number is different. It's made up of letters and numbers.
Your National Insurance Number is, therefore, not a document that would prove your eligibility to
work in the UK
Legally accepted documents are:
• passport or travel document endorsed to show that the holder is allowed to stay in the UK and
is allowed to do the type of work in question, provided that it does not require the issue of a work
permit.
• A biometric residence permit issued by the UK Border Agency to the holder that indicates that
the person named in it can stay in the UK and is allowed to do the work in question.
• A work permit or other approval to take employment issued by the Home Office, the Border and
Immigration Agency or the UK Border Agency when produced in combination with either a
passport or another travel document endorsed to show the holder is allowed to stay in the UK and
is allowed to do the work in question, or a letter issued by the Home Office, the Border and
Immigration Agency or the UK Border Agency to the holder or the employer or prospective
employer confirming the same.
• A certificate of application issued by the Home Office, the Border and Immigration Agency or the
UK Border Agency to or for a family member of a national of a European Economic Area (EEA)
country or Switzerland stating that the holder is permitted to take employment that is less than
six months old when produced in combination with evidence of verification (that the employer
obtains) from the UK Border Agency Employer Checking Service.
• A residence card or document issued by the Home Office, the Border and Immigration Agency or
the UK Border Agency to a family member of a national of an EEA country or Switzerland.
• An application registration card issued by the Home Office, the Border and Immigration Agency
or the UK Border Agency stating that the holder is permitted to take employment, when produced
in combination with evidence of verification (that the employer obtains) from the UK Border
Agency Employer Checking Service.
• An immigration status document issued by the Home Office, the Border and Immigration Agency
or the UK Border Agency to the holder with an endorsement indicating that the person named in it
can stay in the UK, and is allowed to do the type of work in question, when produced in
combination with an official document giving the person's permanent national insurance number
and his or her name issued by a government agency or a previous employer.
• A letter issued by the Home Office, the Border and Immigration Agency or the UK Border Agency
to the holder or the employer or prospective employer that indicates that the person named in it
can stay in the UK and is allowed to do the work in question when produced in combination with
an official document giving the person's permanent national insurance number and his or her
name issued by a government agency or a previous employer.
I don't have a National Insurance Number, do I need one?
If you're looking for work, starting work you will need a National Insurance number. If you don't
have one, and you have the right to work in the UK, you will need to telephone Jobcentre Plus on
Tel 0845 600 0643 (lines are open 8.00 am to 6.00 pm Monday to Friday) to arrange to get one.
They may require you to attend an 'Evidence of identity' interview.
Although you need to have a National Insurance number to start work you don't need to have a
plastic National Insurance number card.
P45, P46, P60! What does it all mean?
When you start a job with a new employer you will be expected to provide them with either a P45
from your previous employer or a P46, which you can get from your line manager and/or HR so
that they can get your tax code right from the start.
At the end of the financial year and providing that you are still working for the employer on the
5th of April, your employer will provide you with a summary of all your earnings for the year and
the tax that you paid for that same year; this is what is called a P60.
You can collect your P60 and your current payslip from your designated department.
If I get the job with KCLSU, will I get a contract?
Once you have satisfactorily provided KCLSU with proof of eligibility to work in the UK, KCLSU will
issue you with written terms and conditions of employment, which must be read together with
your staff handbook, at the start of your employment.
Your Terms and Conditions and your Staff Handbook will be sent to you via Cascade
If you are a member of the Student Staff team, you will be issue with a fixed term contract for the
duration of the academic year, which should be renewed in September as long as you have
informed HR in June of your intentions to return to work.
Do students pay National Insurance Contributions? And taxes?
You pay National Insurance contributions if you're an employee or self-employed and you're aged
16 and over, as long as your earnings are more than a certain level. If you're employed you stop
paying National Insurance contributions as soon as you reach State Pension age
You can find out more in depth information about taxes on the HMRC website.
But I heard as a student I do not have to pay any taxes at all!
If you're a student with a holiday job, you may not have to pay tax. You can fill in a form P38S for
student employees if all the following apply to you:
• you're a full-time student in the UK and you only work in the holidays
• you're going back to full-time education after the holiday
• your total income for the year is less than your Personal Allowance
You can't use form P38S for your holiday job if you've also got a part-time job during term-time.
Income Tax - check calculator – a wonder from HMRC, do give it a try!
If you're single, aged under 65, a basic rate taxpayer - 20 per cent - and you get the basic Personal
Allowance, you can use HMRC’s simple tax checker. It'll help you to find out if you're paying about
the right amount of tax. You'll need to have ready details of:
• your total earnings for the tax year before tax was taken off
• the total tax you paid on your earnings
• the amount of interest you had from bank and building society savings after tax was taken off
• the total tax you paid on bank and building society savings
• the total amount of any Gift Aid donations you've made
The tax checker will only give you an estimate. You might get other types of income, allowances
or benefits that affect the amount of tax you end up paying.
I have paid too much tax, I am sure of it
The first thing to do is to check your latest KCLSU payslip and see the tax code you have for this
job.
Remember that as long as you are still employed somewhere else and even though you may be on
a nil hour contract with them too, HMRC will allocate you a code for each job.
If your tax code is wrong, tell us – we can have a look at your HR file and see if you provided
KCLSU with a P45 from your previous employer or you filled in a P46 when you first started
working for KCLSU.
If you are positive you have paid too much tax, act quickly. Remember that the onus is on you to
ensure that HMRC knows about this.
Collecting your payslips
You can collect your pay advice slip from your line manager.
What is Cascade?
Cascade is our HR database that makes it easy for you to manage the information KCLSU has of
you, as a KCLSU employee, from virtually anywhere you are.
HR will use this online database to store your written terms and conditions of employment and
handbook at the start of each academic year that you remain in employment with KCLSU as well
as to send you regular emails related to your employment during your time with us. Your line
manager too will use Cascade to relay information to you. So, the onus is on you to ensure that
your details are up-to-date at all times.
Remember that before you can access your contract, you will be expected to complete several
important stages on Cascade. Easy to follow instructions, your username and password, which
you can be changed once you are logged in on Cascade, will be sent to you at the beginning of
your employment.
Let us know if you don't get this email right away