Name: ________________________ Class: ___________________ Date: __________
ID: A
HCC Access 2007 Review
Modified True/False
Indicate whether the statement is true or false. If false, change the identified word or phrase to make the statement tr ue.
____
1. The term database management system describes a collection of data organized in a manner that allows
access, retrieval, and use of that data. ____________________
____
2. To create a new database, use either the Blank Database option or a template. ____________________
____
3. To delete a field, right-click the column heading for the field, and then click Delete Column on the shortcut
menu. ____________________
____
4. To insert a field between existing fields, right-click the column heading for the field that will follow the new
field, and then click Insert Field on the shortcut menu. ____________________
____
5. To use a template to create a table, click Create on the Ribbon and then click the Table Wizards button on the
Create tab. ____________________
____
6. Parameters are symbols that represent any character or combination of characters. ____________________
____
7. A field that can be computed from other fields is called a calculated field. ____________________
____
8. A group function is a function that performs some mathematical function against a group of records.
____________________
____
9. A crosstab query calculates a statistic for data that is grouped by two different types of information.
____________________
____ 10. To organize the Navigation pane by type of object rather than table, click Organize by Object on the
Navigation pane menu. ____________________
____ 11. A multilookup field is a field that contains more than one value. ____________________
____ 12. A default value is a value that Access will display on the screen in a particular field before the user begins
adding a record. ____________________
____ 13. Changing a column width changes the format, or design, of a table. ____________________
____ 14. A secondary key is a field in one table whose values are required to match the primary key of another table.
____________________
____ 15. When the Recruiter table is related to the Client table, it is possible to view the clients of a given recruiter
when you are viewing the datasheet for the Recruiter table. The clients for the recruiter will appear below the
recruiter in a subdatasheet. ____________________
Completion
Complete each statement.
16. A unique identifier also is called a(n) ____________________.
17. To show the symbol for the Euro instead of the dollar sign, change the ____________________ property for
the field whose data type is Currency.
1
Name: ________________________
ID: A
18. Fields that contain numbers but will not be used for arithmetic operations usually are assigned a data type of
____________________.
19. ____________________ means storing the same fact in more than one place.
Figure 1-3
20. In the accompanying figure, the ____________________ pane contains a list of all the objects in the
database.
21. In the accompanying figure, the words Form View at the lower left of the screen appear on the
____________________.
22. In the accompanying figure, the entire area that displays on the screen is called the ____________________
work area.
23. In the accompanying figure, ____________________ for the open objects appear at the top of the work area.
24. In the accompanying figure, the ____________________ is a blinking vertical bar that indicates where text,
graphics, and other items will be inserted.
25. In the accompanying figure, the buttons at the bottom-right edge of the screen are ____________________
buttons, which you use to change the view that is currently displayed.
26. On the Ribbon, the ____________________ tab, called the primary tab, contains the more frequently used
commands.
27. ____________________ is a feature that allows you to point to a gallery choice and see its effect in the
database object — without actually selecting the choice.
2
Name: ________________________
ID: A
28. Initially, the Quick Access Toolbar contains the ____________________, Undo, and Redo commands.
29. To remove Key Tip badges from the screen, press the ALT key or the ____________________ key until all
Key Tip badges disappear.
30. In ____________________, the table is represented as a collection of rows and columns called a datasheet.
31. The ____________________ feature of Access corrects common mistakes when you complete a text entry in
a cell.
32. A(n)____________________ is a software tool that can be used to create a database; add, change, and delete
data in the database; sort and retrieve data; and create forms and reports using the data in the database.
33. The rows in the tables are called ____________________.
34. A(n) ____________________ contains a specific piece of information within a record.
35. Table names can be from 1 to ____________________ characters in length and can contain letters, digits,
and spaces.
36. A question that is asked of Access or any other database management system is called a(n)
____________________.
37. If there are no restrictions involved in the query, nor any special order or calculations, you can use the
____________________ wizard.
Figure 2-4
38. The View button menu appears in the accompanying figure. To change the design of a query, click the
____________________ button on the menu.
3
Name: ________________________
ID: A
39. The View button menu appears in the accompanying figure. To see the results of a query, click the
____________________ button on the menu.
40. A(n) ____________________ is a condition that the records to be included in a query must satisfy.
41. To find all clients whose names begin with Be, enter ____________________ as the criterion for the Client
Name field.
42. ____________________ are symbols that represent any character or combination of characters.
43. The ____________________ wildcard represents any collection of characters.
44. The ____________________ wildcard represents any individual character.
45. A(n) ____________________ query is a query that prompts for input whenever it is used.
46. To find all clients whose amount paid is more than $20,000.00, use the ____________________ operator.
47. To combine criteria with ____________________, place the criteria on the same line.
48. To combine criteria with ____________________, the criteria must go on separate lines in the Criteria area
of the grid.
49. A(n) ____________________ is a window containing the various properties of the object.
50. To sort records by amount paid within recruiter number, specify Recruiter Number as the
____________________ key.
51. ____________________ joins are used to show all the records in one table as well as the common records;
that is, the records that share the same value in the join field.
52. If two tables have matching fields, that is, fields with the same name, Access draws a line called a(n)
____________________ line between the matching fields to indicate that the tables are related.
53. ____________________ properties are the properties that indicate which records appear in a join.
54. The ____________________ is an Access tool that helps you create complex expressions.
55. The ____________________ function finds the largest value in a group of records.
56. Maintenance of a database can involve the need to _________________________ periodically; that is, to
change the database structure.
57. When you have created a filter using either Filter By Form or Advanced Filter/Sort, you can save the filter
settings as a query by using the ____________________ command on the Advanced menu.
58. You can restore filter settings that you previously saved in a query by using the ____________________
command on the Advanced menu.
59. If you add a field to a table and later realize the field is in the wrong location, you can move the field. To
move the field, click the ____________________ for the field and then drag the field to the new location.
60. To delete a field in a table, the table must be opened in ____________________ view.
61. To create a Lookup field, select ____________________ from the menu of available data types.
62. If you plan to move your data to SQL Server at a later date, do not use ____________________ fields.
4
Name: ________________________
ID: A
63. To create a multivalued field, create a ____________________ field being sure to check the Allow Multiple
Values check box.
64. A(n) ____________________ query adds, deletes, or changes data in a table.
65. When an update query is created, a(n) _________________________ row displays in the design grid.
66. To add gridlines to a datasheet, open the table in Datasheet view, select the entire datasheet, and click the
____________________ button on the Home tab.
67. The property that the value in a foreign key must match another table’s primary key is called
_________________________.
68. A(n) _________________________ is a field in one table whose values are required to match a primary key
in another table.
69. When specifying referential integrity, one way to handle deletions is to _________________________; that
is, have Access allow the deletion but then automatically delete any related records in other tables.
70. When specifying referential integrity, one way to handle the update of a primary key is to
_________________________; that is, have Access allow the update but then automatically make the
corresponding change in any related records in other tables.
5
Name: ________________________
ID: A
Figure 3-3
71. To open the Relationships window in the accompanying figure, click the _________________________
button on the Database Tools tab.
72. To add the Client and Recruiter tables to the Relationships window shown in the accompanying figure, click
the Add button in the ___________________ dialog box.
73. In the type of relationship between the Recruiter and Client tables illustrated in the accompanying figure, the
infinity symbol indicates that one recruiter is related to _________________________ clients.
6
Name: ________________________
ID: A
74. The relationship in the accompanying figure was created by clicking the ____________________ check box
in the Edit Relationships dialog box.
75. To print a copy of a relationship, click the _____________________ button shown on the accompanying
figure.
Matching
Identify the letter of the choice that best matches the phrase or definition.
a. Mini toolbar
f. gallery
b. menu
g. key Tip Badge
c. shortcut menu
h. Quick Access Toolbar
d. Office Button
i. Ribbon
j. status bar
e. Enhanced ScreenTip
____ 76. On-screen note that provides the name of command, the available keyboard shortcut(s), and the description of
the command.
____ 77. Presents information about the database object, the progress of current tasks, and the status of certain
commands and keys.
____ 78. Provides easy, central access to the tasks you perform while creating a database.
____ 79. Set of choices, often graphical, arranged in a grid or in a list.
____ 80. Appears automatically based on tasks you perform such as changing the appearance of text in a database
object.
____ 81. Appears when you right-click an object.
____ 82. Provides easy access to frequently used commands; located by default above the Ribbon.
____ 83. Contains a list of commands.
____ 84. Central location for managing and sharing database objects.
____ 85. Press the ALT key to display this keyboard code icon for certain commands.
Identify the letter of the choice that best matches the phrase or definition.
a. *
f. NOT
b. ?
g. Return box
c. /
h. OR criterion
d. Total
i. Show
e. AND criterion
j. COUNT
____
____
____
____
____
____
____
____
____
____
86.
87.
88.
89.
90.
91.
92.
93.
94.
95.
Each individual criterion must be true in order for the compound criterion to be true.
Represents any collection of characters.
A comparison operator.
A mathematical operator for division.
Represents any individual character.
Either individual criterion must be true in order for the compound criterion to be true.
Row that displays in the design grid when aggregate functions are used.
An aggregate function.
Row that includes check boxes to control which fields appear in the query result.
Use to change the number of records to be included in query results.
7
Name: ________________________
ID: A
Identify the letter of the choice that best matches the phrase or definition.
a. append query
f. validation text
b. delete query
g. required field
c. make-table query
h. default value
d. update query
i. ?
j. <
e. validation rules
____
____
____
____
____
____
____
____
____
____
96.
97.
98.
99.
100.
101.
102.
103.
104.
105.
Represents an individual character.
The message that will appear if a user violates the validation rule.
Allows you to add the results of a query to an existing table.
A format symbol.
Allows you to delete all the records satisfying some criterion.
Rules that a user must follow when entering data.
A field in which the user actually must enter data.
Allows you to add the results to a new table.
A value that Access will display on the screen in a particular field before the user begins adding a record.
Allows you to make the same change to all records.
8
ID: A
HCC Access 2007 Review
Answer Section
MODIFIED TRUE/FALSE
1. ANS: F, database
PTS:
2. ANS:
3. ANS:
4. ANS:
1
T
T
F, Column
REF: AC 2
PTS: 1
PTS: 1
REF: AC 13
REF: AC 26
PTS: 1
REF: AC 113
PTS: 1
REF: AC 122
PTS: 1
REF: AC 165
PTS: 1
REF: AC 190
PTS: 1
REF: AC 26
5. ANS: F, Templates
PTS: 1
REF: AC 26
6. ANS: F, Wildcards
PTS: 1
7. ANS: T
8. ANS: F, aggregate
REF: AC 87
PTS: 1
REF: AC 117
9. ANS: T
10. ANS: F, Object Type
PTS: 1
REF: AC 126
11. ANS: F, multivalued
PTS: 1
12. ANS: T
13. ANS: F, layout
REF: AC 160
PTS: 1
14. ANS: F, foreign
REF: AC 175
PTS: 1
15. ANS: T
REF: AC 185
COMPLETION
16. ANS: primary key
PTS: 1
REF: AC 4
1
ID: A
17. ANS: Format
PTS: 1
18. ANS: Text
REF: AC 9
PTS: 1
19. ANS: Redundancy
REF: AC 9
PTS: 1
20. ANS: Navigation
REF: AC 10
PTS: 1
21. ANS: status bar
REF: AC 18
PTS: 1
22. ANS: Access
REF: AC 18
PTS: 1
23. ANS: Object tabs
REF: AC 18
PTS: 1
REF: AC 18
24. ANS: insertion point
PTS: 1
25. ANS: View
REF: AC 18
PTS: 1
26. ANS: Home
REF: AC 19
PTS: 1
REF: AC 19
27. ANS: Live preview
PTS: 1
28. ANS: Save
REF: AC 20
PTS: 1
REF: AC 22
29. ANS: ESC, Escape
PTS: 1
REF: AC 23
30. ANS: Datasheet view
PTS: 1
31. ANS: AutoCorrect
REF: AC 30
PTS: 1
REF: AC 34
32. ANS: database management system or dbms
PTS: 1
REF: AC 2
2
ID: A
33. ANS: records
PTS: 1
34. ANS: field
REF: AC 4
PTS: 1
35. ANS: 64
REF: AC 4
PTS: 1
36. ANS: query
REF: AC 8
PTS: 1
REF: AC 74
37. ANS: Simple Query
PTS: 1
REF: AC 78
38. ANS: Design View
PTS: 1
REF: AC 80
39. ANS: Datasheet View
PTS: 1
40. ANS: criterion
REF: AC 80
PTS: 1
41. ANS: Be*
REF: AC 81
PTS: 1
42. ANS: Wildcards
REF: AC 87
PTS: 1
43. ANS: asterisk, *
REF: AC 87
PTS: 1
REF: AC 87
44. ANS: question mark, ?
PTS: 1
45. ANS: parameter
REF: AC 87
PTS: 1
REF: AC 89
46. ANS: >, greater than
PTS: 1
47. ANS: AND
REF: AC 94
PTS: 1
48. ANS: OR
REF: AC 95
PTS: 1
REF: AC 96
3
ID: A
49. ANS: property sheet
PTS: 1
REF: AC 100
50. ANS: major, primary sort, major sort
PTS: 1
51. ANS: Outer
REF: AC 101
PTS: 1
52. ANS: join
REF: AC 104
PTS: 1
53. ANS: Join
REF: AC 105
PTS: 1
REF: AC 108
54. ANS: Expression Builder
PTS: 1
55. ANS: MAX
REF: AC 113
PTS: 1
REF: AC 117
56. ANS: restructure the database or restructure
PTS: 1
REF: AC 138
57. ANS: Save As Query
PTS: 1
REF: AC 156
58. ANS: Load From Query
PTS: 1
59. ANS: row selector
REF: AC 156
PTS: 1
REF: AC 156
60. ANS: Design or design
PTS: 1
REF: AC 157
61. ANS: Lookup Wizard or lookup wizard
PTS: 1
REF: AC 158
62. ANS: multivalued or multi-valued
PTS: 1
REF: AC 160
63. ANS: Lookup or lookup
PTS: 1
64. ANS: action
REF: AC 161
PTS: 1
REF: AC 162
4
ID: A
65. ANS: Update To or update to
PTS: 1
REF: AC 162
66. ANS: Gridlines or gridlines
PTS: 1
REF: AC 179
67. ANS: referential integrity
PTS: 1
68. ANS: foreign key
REF: AC 185
PTS: 1
REF: AC 185
69. ANS: cascade the delete
PTS: 1
REF: AC 185
70. ANS: cascade the update
PTS: 1
REF: AC 185
71. ANS: Relationships
PTS: 1
72. ANS: Show Table
REF: AC 186
PTS: 1
73. ANS: many
REF: AC 186
PTS: 1
REF: AC 188
74. ANS: Enforce Referential Integrity
PTS: 1
REF: AC 188
75. ANS: Relationship Report
PTS: 1
REF: AC 188
MATCHING
76.
77.
78.
79.
80.
81.
82.
83.
84.
85.
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
E
J
I
F
A
C
H
B
D
G
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
1
1
1
1
1
1
1
1
1
1
REF:
REF:
REF:
REF:
REF:
REF:
REF:
REF:
REF:
REF:
5
AC 20
AC 19
AC 19
AC 20
AC 21
AC 21
AC 22
AC 22
AC 22
AC 23
ID: A
86.
87.
88.
89.
90.
91.
92.
93.
94.
95.
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
E
A
F
C
B
H
D
J
I
G
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
1
1
1
1
1
1
1
1
1
1
REF:
REF:
REF:
REF:
REF:
REF:
REF:
REF:
REF:
REF:
AC 95
AC 87
AC 94
AC 113
AC 87
AC 95
AC 117
AC 117
AC 88
AC 102
96.
97.
98.
99.
100.
101.
102.
103.
104.
105.
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
I
F
A
J
B
E
G
C
H
D
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
1
1
1
1
1
1
1
1
1
1
REF:
REF:
REF:
REF:
REF:
REF:
REF:
REF:
REF:
REF:
AC 165
AC 165
AC 162
AC 168
AC 162
AC 165
AC 165
AC 162
AC 165
AC 162
6