Alpha Kappa Alpha Sorority, Incorporated®
82nd South Central Regional Conference
Table of Contents
Leadership Remarks
Page 6
General Information
Page 15
Conference Activities
Page 27
Certifications & Workshops
Page 45
Registration Process
Page 55
Chapter Conference Forms
Page 61
“Realizing that we put the
“I” in BIG, our host sorors
have Increasingly thought
out of the box with an
Innate desire to exceed
your expectations...”
Soror Chelle Luper Wilson
South Central Regional Director
December 15, 2013
Dear Sorors of the Sensational South Central Region,
It is with great pleasure that I invite you to attend the 82nd South Central Regional Conference, March 13-16 in Dallas,
Texas. Our theme is Destination Dallas! BIG in Global Leadership and Timeless Service and Sorors Patricia Webb,
Conference Chairman; Bertha Scott, Co-Chairman; Madelyn Butler, Co-Chairman and the host sorors of the Northeast
Texas Cluster certainly have BIG things in store for you.
Realizing that we put the “I” in BIG, our host sorors have Increasingly thought out of the box with an Innate desire
to exceed your expectations and deliver an Incomparable South Central Regional Conference! We promise to bring
you a conference that is:
•
•
•
•
•
•
•
•
•
•
Inviting: See firsthand the true sisterly love and warm hospitality the sorors of the Northeast Texas Cluster
are known for.
Innovative: Technological advancements to enhance your conference experience from arrival to departure.
Informative: Workshops and plenary sessions designed to Increase your knowledge of Alpha Kappa Alpha
Sorority, Inc.
Ideal: Environments to network with other conferees and Executives from our Corporate Partners.
Impressive as we recognize the sorors and chapters who have stepped it up and truly demonstrate Global
Leadership Through Timeless Service at its finest.
Impeccable: Just one way to describe your conference accommodations at the luxurious Hilton Anatole Hotel.
Interesting: Conference experiences designed to ensure all attendees from Undergraduate to Diamond Sorors
have a fabulous time.
Immeasurable: The ways you can spend money…from the unique vendors and the first-class shopping malls
to the renowned museums and restaurants found throughout the city.
Inclusive: Conference activities include great options to ensure the Honey Do’s and the Honey Don’ts enjoy
their time in the Big D as well. We understand that for many of us, Alpha Kappa Alpha is a family affair!
Inspired: The way every attendee will feel at the conclusion of the conference.
Now that we’ve further Ignited your desire to attend the 82nd South Central Regional Conference, I encourage you
to register today. Please note all the requested deadlines and due to anticipated demand, some conference experiences
may sell out. As you review the conference registration package, please don’t overlook the changes to the conference
itinerary for some of our traditional conference events, as well as, the addition of several new ones including the
Leadership Breakfast and Undergraduate Social. We also look forward to seeing just how stylish and creative everyone
will look on March 14 as we Scarf It Up with our Sensational South Central Scarves!
I look forward to seeing each of you in the Big D,
Chelle Luper Wilson
South Central Regional Director
Greetings
Soror Patricia Webb
Conference Chairman
82nd South Central Regional Conference
December 15, 2013
Dearest Sensational Sorors,
DESTINATION DALLAS!!!! The most fabulous place to be in 2014!
The 82nd South Central Regional Conference has arrived! In the words of songstress, Oleda Adams, “Get here if
you can.” By plane, train, car or bus; however you plan to arrive, know there are BIG things planned for you! We
have gone beyond the limit of expectation and fabulosity as we welcome you to the “BIG D!”
Currently, the mantra of the Dallas Convention and Visitor’s Bureau is “Dallas: BIG Things Happen Here!” When
we presented the invitation to Dallas in March, 2013, little did we know our conference theme would coincide with
the city. We have diligently dedicated our time and energy towards making sure this conference delivers BIG things.
We have an impressive team of creative and innovative sorors from the Northeast Texas cluster who have combined
their many talents to form our planning committee. Distinguished, vivacious and audacious are just a few words
that come to mind when I think of these sorors. We have such a diverse group of planners: teachers, entrepreneurs,
professionals, administrators, ministers, students and retirees. Legacy, silver, golden, diamond, experienced and
newly initiated sorors. What a “melting pot!” All of these fabulous sorors have made one BIG effort for YOUR
enjoyment and authentic growth.
We are continuously interlinking our ideas and knowledge to do whatever it takes to ensure an enjoyable
conference for each of you. You can expect efficient registration kiosks, modern magazine-styled journals, easy ata-glance schedules, intuitive online ad order forms and so much more.
I’m confident that you will sense the ambiance, colorfulness and extreme creativity of our efforts as you navigate
your registration experience---we await your presence and interaction at the 82nd!
Sensationally yours,
Patricia Webb
Soror Patricia Webb
Omicron Mu Omega Chapter
Dallas, Texas
Greetings
Soror Madelyn McDowell Butler
Conference Co-Chairman
82nd South Central Regional Conference
December 15, 2013
Dear Sorors of the Sensational South Central Region:
Greetings and welcome to the 82nd South Central Regional Conference, "Destination Dallas! BIG in Global
Leadership and Timeless Service” The talented, creative and remarkable Sorors of the Northeast Texas Cluster
have worked tirelessly and passionately to present you with a conference that will supersede your expectations in
a BIG way.
Carpe’ diem sorors! It is our hope that you seize the day to register, do not dely. Seize the day and plan to participate
in the service project, workshops, teen summit and more.
Enjoy your time in the BIG D! Choose the Experience! From shopping, dining and local attractions, your options
are limitless.
Sorors, this is definitely a conference you will not want to miss. We are anticipating your pink and green arrival.
Fasten your seatbelts and get ready for takeoff and landing at the 82nd South Central Regional Conference!
Destination Dallas!
Sisterly love,
Madelyn McDowell Butler
Soror Madelyn McDowell Butler
Delta Alpha Omega Chapter
Waco, TX
Greetings
Soror Bertha DeGraffenreid Scott
Conference Co-Chairman
82nd South Central Regional Conference
December 15, 2013
Greetings:
Welcome to the 82nd South Central Regional Conference in the Dallas-Fort Worth Metroplex. We have
long anticipated your arrival and are excited to serve as your Conference hosts.
Our theme, “Destination Dallas! BIG in Global Leadership and Timeless Service,” exemplifies our
mantra as we present BIG workshops, BIG service projects, and BIG sisterly activities as we focus on
leadership and service.
The Sorors of the Northeast Texas Cluster have planned and worked diligently to make this Conference
one that will positively impact our Region and Alpha Kappa Alpha Sorority. Sorors, take advantage of
the opportunities available to strengthen, improve and refocus your leadership skills.
Thanks for arriving at destination DALLAS. Have a wonderful time in BIG D!
Sisterly,
Bertha M. DeGraffenreid Scott
Soror Bertha DeGraffenreid Scott
Beta Mu Omega Chapter
Fort Worth, Texas
Greetings
Soror Pamela Harmon
Northeast Texas Cluster Coordinator
82nd South Central Regional Conference
December 15, 2013
Greetings Sorors,
On behalf of the Northeast Texas Cluster of Alpha Kappa Alpha Sorority, Inc., I welcome you and extend
greetings of love. You will certainly enjoy the hospitality and BIG Texas welcome here in Dallas. We are
excited and know your experience will be one of sisterly love with a lot of Texas style.
We invite you to enjoy your destination, grow in global leadership and continue in timeless service.
This conference is filled with opportunities to grow in knowledge and service. I hope that you take the
time to enjoy the city but most importantly, enjoy the sisterly love and rededicate yourself to what
drew you to Alpha Kappa Alpha so long ago.
Under the dynamic leadership of Soror Chelle Wilson, South Central Regional Director, we continue
the commitment we made to make Alpha Kappa Alpha “Supreme in Service to All Mankind”.
Welcome to a great city, with great sorors who are ready to make this conference one that you will
cherish for years to come.
Sisterly,
Pamela Harmon
Soror Pamela Harmon
Beta Mu Omega Chapter
Fort Worth, Texas
Greetings
Soror Rosie Flanigan
Northeast Texas Co-Cluster Coordinator
82nd South Central Regional Conference
December 15, 2013
Greetings to my South Central Sorors,
The North East Texas Cluster welcomes you to the 82nd South Central Regional Conference with the pink and green
carpet being laid out before you. The three C's of life are choices, chances and changes. You will experience each
of the C's this weekend. You made the choice to attend the South Central Regional Conference in the BIG city of
Dallas, Texas. You will have chances to take as you decide what service originated session will you attend and
finally, you will become proficient in the changes that Northeast Texas Cluster has brought to this conference. All
are BIG and all are for you my dear SORORS.
We have been afforded yet another opportunity to grow in the way that only an Alpha Kappa Alpha Soror can. In
Texas, we do everything BIG.
With that in mind I hope that you have arrived with BIG anticipations and when you leave you will say I was not
disappointed at all. Rest assured that you will not be disappointed. Alpha Kappa Alpha Sorority, Inc., is dedicated
to serving all mankind in a manner that communities will grow, organizations will benefit and individuals will
continue to strive make a positive difference in all of the undertakings.
Sorors, as we gather for this Regional Conference we will focus on Timeless Service in a mighty BIG way. This is
always a time for me to become rejuvenated…a time for me to become recommitted … a time for me to become
more dedicated to the ideals of our Founding Sisters. Let us anchor our thoughts and actions in goodness, in
righteousness, in purity, in good will and in love for one another. BIG things are in store for you!!!
Sincerely,
Rosie Flanigan
Soror Rosie Flanigan
Omicron Epsilon Omega Chapter
Wichita Falls, Texas
Greetings
Soror Brenna Wright
Northeast Texas Undergraduate Cluster Coordinator
82nd South Central Regional Conference
December 15, 2013
Greetings Sorors of the Sensational South Central Region!
It is with great pleasure that I welcome you to BIG “D” little “A” double “L” A - S for the 82th South Central Regional
Conference. It is an exciting time for the Sensational Sorors of the Northeast Texas Cluster as we have worked
tirelessly to ensure you have a fabulous time in our city.
Since “BIG Things Happen Here,” we welcome you to enjoy the ninth-largest city and the number one visitor and
leisure destination in Texas. While you are focusing on the business of Alpha Kappa Alpha, take time to visit the
best shopping in the southwest, the largest urban arts district in the nation and the Upton area with it restaurants,
pubs, boutiques and shops. If you prefer culture and the great outdoors, you can visit our Art Museums, Galleries,
Theaters, the Aquarium and Arboretum and the Zoo.
As Alpha Kappa Alpha women, we play hard and work harder. During this conference, we ask you to take every
opportunity to reengage with our sisterhood and recommit to the legacy our founders established and fought hard
to maintain. We welcome the focus and commitment to our international programs of timeless service. Our
Regional Director has planned a BIG conference that will empower undergrads and graduates to excel in service.
Sorors, we humbly summit ourselves to ensure your experience in Dallas at the 82nd South Central Regional
Conference will be one you will never forget. Thanks to each of you for attending and bringing your expertise to
our gathering. As the future of our organization, we, your undergraduates are here to capture the vision, gain the
knowledge, and experience to help us pave our way into the future. Throughout this Conference, I ask you to focus
on all the BIG things we can do to continue to provide service to our campuses and communities.
Sisterly,
Breanna Wright
Soror Breanna Wright
Epsilon Sigma Chapter
Texas A&M University – Commerce
Alpha Kappa Alpha Sorority, Incorporated®
82nd South Central Regional Conference
General
Information
Dallas Arboretum
credit: DCVB
Conference Leadership
Soror Chelle Luper Wilson, South Central Regional Director
Soror Carolyn House Stewart, Supreme Basileus
Soror Patricia Webb, Regional Conference Chairman
Soror Madelyn McDowell Butler, Regional Conference Co‐Chairman
Soror Bertha DeGraffenreid Scott, Regional Conference Co‐Chairman
Soror Pamela Harmon, Northeast Texas Cluster Coordinator
Soror Rosie Flanigan, Northeast Texas Co‐Cluster Coordinator
Soror Breanna Wright, Northeast Texas Undergraduate Cluster Coordinator
Soror Yasmin Barnes, Conference Grammateus
Soror Delicia Narcisse, Conference Pecunious Grammateus
Soror Linda Reed, Conference Tamiouchous
Soror Ruth Hightower, Conference Budget Coordinator
Graduate Host Chapters
Alpha Xi Omega
Dallas, TX
Gamma Omicron Omega
Tyler, TX
Omicron Mu Omega
Dallas, TX
Beta Mu Omega
Fort Worth, TX
General Membership
NETX Cluster
Tau Rho Omega
Carrollton, TX
Chi Zeta Omega
Plano, TX
Kappa Xi Omega
Texarkana, TX
Upsilon Lambda Omega
DeSoto, TX
Delta Alpha Omega
Waco, TX
Nu Omega
Marshall, TX
Xi Theta Omega
Arlington, TX
Omicron Epsilon Omega
Wichita Falls, TX
Undergraduate Host Chapters
Alpha Tau
Texas College
Tyler, TX
Kappa Lambda
Texas Christian University
Fort Worth, TX
Rho Nu
Midwestern State University
Wichita Falls, TX
Epsilon Sigma
Texas A&M University ‐ Commerce
Commerce, TX
Kappa Mu
Southern Methodist University
Dallas, TX
Sigma Kappa
University of Texas ‐ Dallas
Dallas, TX
Epsilon Mu
University of North Texas
Denton, TX
Kappa Nu
Texas Women’s University
Denton, TX
Theta Theta
Paul Quinn College
Dallas, TX
Phi
Wiley College
Marshall, TX
Regional Conference Contacts
Contact Name
Soror Chelle Luper Wilson
South Central Regional Director
Telephone
E‐mail
n/a
cwilson@akasouthcentral.org
Soror Patricia Webb
Regional Conference Chairman
214‐298‐1880
scrc2014chairman@akasouthcentral.org
Soror Madelyn Butler
Regional Conference Co‐Chairman
817‐371‐0357
madelynmbutler.aka6@gmail.com
Soror Bertha Scott
Regional Conference Co‐Chairman
817‐929‐0368
degrafbs@att.net
Soror Pamela Harmon
Cluster Coordinator
817‐913‐3707
pharmon1203@yahoo.com
Soror Cheryl Benson
Registration Chairman
469‐767‐9911
registration@akasouthcentral.org
Soror LaDacher Jackson
EAF AKApollo Chairman
214‐542‐3224
eafakapollo@akasouthcentral.org
Soror LaTarah Edmonds
Souvenir Journal Chairman
214‐770‐5576
journal@akasouthcentral.org
Soror Angelia Williams Chancellor
Vendors Chairman
214‐288‐2451
vendors@akasouthcentral.org
Soror Gladys Facen
Choir Chairman
214‐680‐0592
choir@akasouthcentral.org
Soror Vickie Mitchell
Men’s Activities Chairman
214‐908‐9933
guest@akasouthcentral.org
Soror Nekia Cunningham
Youth/Children’s Activities Chairman
214‐316‐8342
children@akasouthcentral.org
What’s BIG This Year!
* ExpressPass Registration Stations *
* Individual Event Forms Online *
* Mega‐Event Thursday Night Welcome *
* New Diamond, Golden and Silver Reception Format *
* Golden Soror Special Registration and Lounge Area *
* New Regional Director’s Leadership Breakfast *
* Magazine‐Style Souvenir Journal *
Conference at a Glance
TIME
EVENT
REQUIREMENT
Thursday, March 13, 2014
8:00 a.m. - 5:00 p.m.
Graduate Advisors’ Certification, Level I
8:00 a.m. - 12:00 p.m.
Graduate Advisors’ Certification, Level II
9:00 a.m. - 5:00 p.m.
Financial Officers’ Certification
1:00 p.m. - 4:00 p.m.
Empowerment Series
2:00 p.m. - 4:00 p.m.
Basilei Council Institute
3:30 p.m. - 4:30 p.m.
Conference Committee Meetings
3:30 p.m. - 5:00 p.m.
Graduate Advisors Exchange
4:00 p.m. - 5:00 p.m.
First Time Attendees Orientation
4:00 p.m. - 5:00 p.m.
Cluster Coordinators Collaboration
4:00 p.m. - 6:00 p.m.
South Central Regional Choir Rehearsal
5:00 p.m. - 6:00 p.m.
Conveners and Recorders Collaboration
5:30 p.m. - 7:30 p.m.
Diamond, Golden, Silver Soror Reception
8:00 p.m. - 11:00 p.m.
Thursday Night Welcome
Pre-registration
Pre-registration
Pre-registration
Pre-registration
All Basilei
Pre-registration
Graduate Advisors
Pre-registration
All Cluster Coordinators
Pre-registration
Appointees Only
Pre-purchased ticket
Registrants Only
Friday, March 14, 2014
7:00 a.m. - 8:30 a.m.
9:00 a.m. - 11:30 a.m.
12:00 p.m. - 2:00 p.m.
2:30 p.m. - 5:30 p.m.
9:30 p.m. - 12:00 a.m.
Pre-purchased ticket
Registered Sorors Only
Pre-purchased ticket
Registered Sorors Only
Pre-purchased ticket
Legacy Breakfast
OPENING PLENARY SESSION
Public Luncheon
SECOND PLENARY SESSION
EAF AKApollo
Saturday, March 15, 2014
7:00 a.m. - 8:30 a.m.
Leadership Breakfast
8:00 a.m. - 2:00 p.m.
EYL Youth Summit
8:30 a.m. - 10:15 a.m.
Workshop Session I
10:15 a.m. - 12:00 p.m. Workshop Session II
12:30 p.m. - 2:30 p.m.
Undergraduate Luncheon
CLOSING PLENARY SESSION
3:00 p.m. - 5:30 p.m.
Invitation to the 83rd Regional Conference
8:00 p.m. - 11:30 p.m.
Closing Gala
8:00 p.m. - 11:30 p.m.
Kouture & Kicks Gala
Exclusively Undergraduates
Sunday, March 16, 2014
8:00 a.m. - 8:45 a.m.
Ivy Beyond the Wall Ceremony
9:30 a.m. - 11:00 a.m.
Ecumenical Service
Pre-purchased ticket
Local Youth Only
Registered Sorors Only
Registered Sorors Only
Pre-purchased ticket
Registered Sorors Only
Southwest Texas Cluster
Pre-registration
Pre-registration
Registered Sorors Only
Pre-registration
Daily Services / Courtesies
AWARDS AND EXHIBITS
THU
3:00 p.m. – 9:00 p.m. (Set-up)
FRI
9:00 a.m. – 7:00 p.m. (Viewing)
SAT
9:00 a.m. – 12:00 p.m. (Viewing)
SAT
12:30 p.m. – 2:30 p.m. (Breakdown)
SERVICE PROJECT DONATION COLLECTION
9:00 a.m. – 5:00 p.m.
THU
FRI
9:00 a.m. – 5:00 p.m.
SAT
9:00 a.m. – 5:00 p.m.
CONFERENCE REGISTRATION
THU
10:00 a.m. – 7:00 p.m.
FRI
7:00 a.m. – 6:00 p.m.
SAT
8:00 a.m. – 11:00 a.m.
HOSPITALITY SUITE
THU
7:30 p.m. – 9:30 p.m.
FRI
5:00 p.m. – 7:00 p.m.
SAT
10:00 p.m. – 12:00 a.m.
CONFERENCE VENDORS
THU
12:00 p.m. – 10:00 p.m.
FRI
7:00 a.m. – 12:00 a.m.
SAT
8:00 a.m. – 10:00 p.m.
UNDERGRADUATE HOSPITALITY SUITE
THU
7:30 p.m. – 9:30 p.m.
FRI
5:00 p.m. – 7:00 p.m.
SAT
10:00 p.m. – 12:00 a.m.
EMERGENCY MEDICAL RESPONSE ROOM
THU
8:00 a.m. – 5:00 p.m.
FRI
7:00 a.m. – 6:00 p.m.
SAT
8:00 a.m. – 5:00 p.m.
HONEY-DO HOSPITALITY SUITE
FRI
7:30 a.m. – 9:00 p.m.
SAT
7:30 a.m. – 9:00 p.m.
SOROR SERVICES OFFICE
THU
10:00 a.m. – 8:00 p.m.
FRI
7:00 a.m. – 6:00 p.m.
SAT
8:00 a.m. – 5:00 p.m.
HONEY DON’T HOSPITALITY SUITE
6:30 p.m. – 10:00 p.m.
THU
FRI
4:00 p.m. – 6:00 p.m.
SAT
4:00 p.m. – 6:00 p.m.
Conference Protocol
Polishing Our Conference Protocol Pearls Event Presence
 Sorors must display their badges to gain access to conference meetings, events and vendor
areas.
 Be on time for all sessions.
 Do not hold seats. Be courteous.
 Do not sit in designated “reserved seating” for delegates, Very Special Guests (VSGs),
Diamond/Golden Sorors, the Emergency Medical Team (EMTs) or physically challenged sorors.
Conference Attire
 Adhere to appropriate conference attire. Refer to “The Official Guide to Alpha Kappa Alpha
Protocol” for details.
 Business Attire: Meetings and Luncheons
 Rituals Attire: Ivy Beyond the Wall ‐ Uninterrupted White
 Rededication: No Pants
 No flip‐flop or tennis shoe styled shoes.
 Adhere to conference attire recommendations per event.
Event Etiquette
 Stand when the dais processional enters the room.
 Stand when the Regional Director, Supreme Basileus, and Former Supreme Basilei enter the
room.
 Do not walk during program introductions, meditations, and when the Regional Director or
Supreme Basileus is addressing the audience.
 Turn off all electronic devices.
 Do not audio or video record business meetings.
 Do not come onto the dais at any time.
Soror Karen King
2014 Regional Conference Protocol Committee Chairman
Soror Jacqueline Anderson‐Vaughn
South Central Regional Protocol Committee Chairman
Conference Attire
Thursday, March 13, 2014
Graduate Advisor Institute
Financial Officer Training & Certification
First Time Conference Attendee Orientation
Conference Regional Committee Meetings
General Members Meeting
Basilei Training Institute
Diamond, Golden, Silver Soror Reception
Thursday Night Welcome
Friday, March 14, 2014
Legacy Breakfast
First Plenary Session and Rededication
Public Luncheon
Second Plenary Session
EAF AKApollo
Saturday, March 15, 2014
Leadership Breakfast
Workshops
Business Casual
Business Casual
Business Casual
Business Casual
Business Casual
Business Casual
Cocktail
Fashionable, Pearls, Pumps
“South Central Sensational Scarf Day”
Hats, Gloves, Shades
Business (no pants)
Business w/Pink and Green Accents
Business
BIG Show AKApollo T‐Shirts
Undergraduate Luncheon
Final Plenary Session
Closing Gala
Undergraduate Closing Gala
“Pink and Green Day”
Black w/Pink and Green Accents
Business
Business
Business
Floor‐Length Gowns in Shades of Pink
Pink/Black/Green Floor Length Gown w/kicks
Sunday, March 16, 2014
Ivy Beyond the Wall Service
Ecumenical Service
Seasonal White (no hats, no pants)
Come As You Are
Hotel Atruim II and The Nebula
Conference Headquarters
The 82nd South Central Regional Conference will be held
at the Hilton Anatole Hotel.
Hilton Anatole Hotel
2201 N. Stemmons Freeway
Dallas, Texas 75207
$175.00 per night – Single, Double, Quads
Valet Parking and Self Parking Available
Hotel reservations can be made beginning
Friday, December 20, 2013.
To reserve a room, please call 1‐800‐HILTONS.
Ask for group name “Alpha Kappa Alpha Sorority, Inc.”
to receive the rates designated above.
ROOMS MUST BE RESERVED WITH A CREDIT CARD.
A deposit of one night room rate and taxes will be charged to
your credit card within 24 hours of making your reservation.
This deposit is non‐refundable.
Reservations will be based on space
and rate may not be available.
Conference Deadlines
RECIPIENT
DEADLINE
Included with Online Registration
Friday, January 17, 2014
Souvenir Journal Ads
Online Submission
www.akasouthcentral.org
Friday, January 24, 2014
Regional Conference Registration
Online Submission
www.akasouthcentral.org
Saturday, February 1, 2014 EARLY
Friday, February 14, 2014 LATE
Group Registration Payment
MAIL TO: Soror Delicia Narcisse
Regional Pecunious Grammateus
Saturday, February 1, 2014 EARLY
Friday, February 14, 2014 LATE
Basilei Council Institute
Included with Online Registration
Saturday, February 1, 2014
MAIL TO: Soror Chelle Luper Wilson
South Central Regional Director
Saturday, February 1, 2014
First Time Attendee Orientation
Included with Online Registration
Saturday, February 1, 2014
Ivy Beyond the Wall Form
MAIL TO: Laura Newsome
Ivy Beyond the Wall Chairman
3034 Lively Lane | Tyler, TX 75702
lnewsome@andrewscenter.com
Saturday, February 1, 2014
Program Participation Form
Included with Online Registration
Saturday, February 1, 2014
MAIL TO: Soror Chelle Luper Wilson
South Central Regional Director
AND
Soror Melanie G. Cowart
SCR Representative
International Constitution Committee
7946 Windermere Drive
Fair Oaks Ranch, TX 78105
Saturday, February 1, 2014
Regional Choir Participation Form
Included with Online Registration
Saturday, February 1, 2014
Regional Conference Committee
Participation Form
Included with Online Registration
Saturday, February 1, 2014
MAIL TO: Soror Chelle Luper Wilson
South Central Regional Director
Saturday, February 1, 2014
FORMS
Diamond, Golden, Silver Soror
Recognition Form
Delegate Certification
Proposed Constitution & Bylaw
Amendments (Send to BOTH)
Regional Recommendations
Soror Chelle Luper Wilson, South Central Regional Director 2525 Woodland Drive Cross Roads, TX 76227
Soror Delicia Narcisse, Regional Pecunious Grammateus, 828 Windy Meadow Drive, DeSoto, TX 75115
Conference Deadlines
FORMS
RECIPIENT
DEADLINE
MAIL TO: Soror Chelle Luper Wilson
South Central Regional Director
Saturday, February 1, 2014
Special Needs Form
Included with Online Registration
Saturday, February 1, 2014
Financial Officers' Certification Form
Included with Online Registration
Friday, February 14, 2014
Graduate Advisors Exchange Form
Included with Online Registration
Friday, February 14, 2014
Legacy Family Breakfast Form
Included with Online Registration
Friday, February 14, 2014
Registration Refund Request
MAIL TO: Soror Delicia Narcisse
Regional Pecunious Grammateus
Friday, February 14, 2014
EAF AKApollo Chapter
Registration Fee
MAIL TO: Soror Delicia Narcisse
Regional Pecunious Grammateus
Friday, February 14, 2014
EAF AKApollo Entry Forms
(Send to BOTH)
MAIL TO: Soror LaDacher Jackson
SCRC EAF AKApollo Chairman
PO Box 116913
Carrollton, TX 75011
eafakapollo@akasouthcentral.org
AND
Soror Pamela McGee
SC EAF AKApollo Coordinator
7331 Broadelm Drive
Houston, TX 77095
pamelaaka@aol.com
Saturday, February 1, 2014
Graduate Advisors’ Certification Form
MAIL TO: Alpha Kappa Alpha Sorority Inc.
International Graduate Advisor
Certification Committee
c/o Starlac McGhee
P.O. Box 669, Byron, GA 31008
Saturday, February 15, 2014
Graduate Advisors’ Certification
Payment
MAIL TO: Alpha Kappa Alpha Sorority Inc.
5656 S. Stony Island Avenue
Chicago, IL 60637
Attn: Membership Department
Saturday, February 15, 2014
MAIL TO: Soror Delicia Narcisse
Regional Pecunious Grammateus
Saturday, February 15, 2014
Regional Resolution Form
Regional Award Fees
Soror Chelle Luper Wilson, South Central Regional Director 2525 Woodland Drive Cross Roads, TX 76227
Soror Delicia Narcisse, Regional Pecunious Grammateus, 828 Windy Meadow Drive, DeSoto, TX 75115
Alpha Kappa Alpha Sorority, Incorporated®
82nd South Central Regional Conference
Conference
Activities
Pioneer Plaza
credit: DCVB ‐ Clay Coleman
MEN’S ACTIVITIES
Alpha Kappa Alpha Sorority, Incorporated®
82nd South Central Regional Conference
Certifications
& Workshops
Dallas City Hall
credit: DCVB
GRADUATE ADVISORS’ CERTIFICATION PROGRAM
GENERAL INFORMATION
Authority: Article III, Section 22, Alpha Kappa Alpha Sorority, Incorporated Constitution and Bylaws
and the results of sorority litigation.
Who must receive Graduate Advisor Certification?
P Candidates for advisor to an undergraduate chapter
P Members of the chapter graduate Advisory Committee
P Sorors in chapter leadership positions (Optional)
What is the Graduate Advisor Certification?
P LEVEL I – training for candidates for Graduate Advisor and Graduate Advisory Committee
members and sorors in leadership positions who have never been certified
P LEVEL II – training for candidates for Graduate Advisor and Graduate Advisory Committee
members and sorors in chapter leadership positions who are seeking recertification
What forms and documents are required for Graduate Advisor Certification?
P From Soror to Basileus of local chapter:
 Application and Affidavit
 Documentation supporting conference attendance at one of the last two Boules or one of
the last two Regional Conferences
P From Soror to Graduate Advisor Certification Program: Alpha Kappa Alpha, Sorority, Inc.,
International Graduate Advisor Certification Committee, c/o Starlac McGhee, P.O. Box 669,
Byron, GA 31008
 Original Graduate Advisor Certification Application and Affidavit
 A sealed Official Transcript or Letter (with raised seal) from college or university showing soror
is at least a five year post baccalaureate graduate
 Copy of the cashier’s check or money order payable to Corporate Office in the amount of $40
for training document fees
P From Soror to Corporate Office: Alpha Kappa Alpha Sorority, Inc, 5656 S. Stony Island Avenue,
Attn: GACT, Chicago, IL 60637
 Copy of Graduate Advisor Certification Form
 Cashier’s check or money order payable to Alpha Kappa Alpha Sorority, Inc in the amount of
$40.00 (NO PERSONAL CHECKS)
GRADUATE ADVISORS’ CERTIFICATION PROGRAM
GENERAL INFORMATION
Which sorors DO NOT need to submit an official transcript or Official letter showing she is at least
a five year post baccalaureate graduate?
P Sorors applying for Level II recertification
How will the soror know that she has been approved for the certification training?
P The soror will receive a confirmation e-mail from the Graduate Advisor Certification Committee
OR
P The soror will receive an e-mail of denial of training if documents are received after the postmark
deadline, OR are incomplete, incorrect, or cannot be verified.
What does the fee include?
P The $40.00 fee will include a training package containing the following:
 Graduate Advisors’ Certification Manual
 Undergraduate Membership Intake Manual
 General Information for the Collegian
 Fiscal Fitness
 Alpha Kappa Alpha Sorority, Incorporated Anti-Hazing Handbook
What is the deadline for sending documents to the Graduate Advisors' Committee and the Alpha
Kappa Alpha Corporate Office?
P The absolute postmark deadline for sending documentation and fees is February 15, 2014
Additional Information
P Soror must be registered for the conference at which the Graduate Advisor training is to be
received.
P Certification and recertification expire after 3 years.
P If a soror cannot attend the certification training on the dates/location originally indicated on her
application, she may transfer her registration to a subsequent Regional Conference (at the discretion
of the Regional Directors), Boule, or Leadership Conference provided it is within the same calendar
year. Soror must submit a request for transfer in writing within 6 weeks following the original conference
date. Request should be submitted to Alpha Kappa Alpha Sorority, Inc., International Graduate Advisor
Certification Committee, c/o Starlac McGhee, P.O. Box 669, Byron Ga 31008.
NO ONSITE REGISTRATION
Alpha Kappa Alpha Sorority, Incorporated
82nd South Central Regiional Conference
March 13‐16, 2014 s Hilton Anatole Hotel, Dallas, Texas
POSTMARK DEADLINE: FEBRUARY 15, 2014
Alpha Kappa Alpha Sorority, Incorporated
82nd South Central Regiional Conference
March 13‐16, 2014 s Hilton Anatole Hotel, Dallas, Texas
FEBRUARY 15, 2014. NO EXCEPTIONS!!!
Certification Courses
THURSDAY, MARCH 13, 2014
Graduate Advisors’ Certification – Level I
8:00 a.m. – 5:00 p.m.
This workshop is for sorors who plan to serve as a Graduate Advisor and Graduate Advisory Committee
members and sorors in Leadership positions who have never been certified. Remember to complete
and forward the designated Graduate Advisor‘s Certification forms inside of this packet as instructed.
Lunch will not be provided, however ample time will be allotted for lunch on your own.
Graduate Advisors’ Certification – Level II
8:00 a.m. – NOON
This workshop is for sorors who plan to serve as a Graduate Advisor and Graduate Advisory Committee
members and sorors in chapter leadership positions who are seeking recertification. Remember to
complete and forward the designated Graduate Advisor‘s Certification forms inside of this packet as
instructed.
Financial Officers Certification
9:00 a.m. ‐ 5:00 p.m.
The training is offered to current and aspiring Alpha Kappa Alpha Sorority chapter financial officers.
This one-day, interactive, hands-on certification is designed to assist the graduate chapter Tamiouchos
and Pecunious Grammateus in executing their operational responsibilities. Sorors will be trained in the
proper implementation of financial procedures as outlined in the Fiscal Fitness Guide to Chapter
Financial Procedures and referenced in several other sorority documents. A creative, learning approach
will be used to enhance the core competencies of certification participants. Sorors who successfully
complete this training will earn the designation of Certified Chapter Financial Officer.
There will be a 90 minute break for lunch starting at 11:30 am. Lunch will not be provided. Registration
will be limited to 50 sorors. Priority should be given to chapter financial officers. Please bring your laptop.
Conference Workshops
SATURDAY, MARCH 15, 2014
SESSION I - 8:30 A.M. - 10:15 A.M.
WK01 What Is Your Retention IQ?
This will be an interactive workshop that will highlight and emphasize new features and updates to the sorority's
retention guide. The workshop will define clarity to such topics it relates to bound minutes, retention procedures,
and disaster recovery of files as it relates to chapter operations.
WK02 Global Leadership Throught Timeless Service: The Power of the Pink and Green
Award winning chapters from the South Central Region will share success stories related to the 2010-2014 Global
Leadership Through Timeless Service initiatives and the impact on their local communities. The panel discussion
format will allow chapters to garner ideas, share best practices and exchange success stories.
WK03 Generation of Timeless Membership: A Lifestyle that Matters (Graduate Sorors)
From day one sorors commit to making membership matter. However, events in life present challenges to
maintaining financial status and if financial, life’s events hinder a soror’s ability to become actively engaged in
sorority/chapter activities. How does a soror determine the benefit of membership to their lifestyle? What level
of importance does membership in the sorority play in a soror’s overall lifestyle over time? What matters to
make true the words: it is not for a day, but for life? How does a soror move beyond unsisterly events and keep
a positive lens on active membership? Join the International Membership Committee as they lead a panel
discussion composed of sorors with various years of membership in the sorority (i.e. silver star, newly reactivated,
golden soror and newly initiated soror) to explore answers to these questions.
WK04 Global Empowerment: Moving from Discussion to Action
This workshop will consists of a panel of speakers who will discuss: 1) equal access to health care—an AARP
representative; 2) voter empowerment—identification of recent laws and decisions affecting our rights; and
depending on the region will include either a speaker on; 3) education -success beyond 18 aging out of foster
care; bullying/hazing; or 4) economic empowerment as it relates to equal opportunities and equal pay.
WK05 Leveraging PR and Communications Skills through Timeless Strategies
This workshop will provide effective strategies on how Sorors can penetrate the media network to help transmit
their message. The session will also provide valuable tips on how to form a partnership with the media that will
help in their publicity mission at the chapter, cluster and regional levels. This workshop also incorporates
strategies on how to maximize social media to achieve PR objectives.
WK06 PROTOCOL PEARLfection: Basic Protocol Practices.
The content of this workshop is designed to provide an overview of basic protocol practices. New and recently
reactivated sorors and those desiring a thorough review of the Sorority’s basic protocol practices, principles and
procedures. Topics will include Soror Code of Ethics, correct terminology, appropriate titles and introductions,
appropriate attire for Rituals/AKA events and chapter decorum. All attendees should download/print the handout and bring a copy of "The Official Guide to Alpha Kappa Alpha Protocol 2010-2012.
Conference Workshops
SATURDAY, MARCH 15, 2014
SESSION I - 8:30 A.M. - 10:15 A.M.
WK07 Managing Your Pink & Green Anger Part 4: Recognizing the Signs of Potential Conflict
This workshop, introduced at the 2013 Leadership Seminar, is Part 4 of the Managing Your Pink and
Green Anger Series. The signs of potential conflict may be subtle or blatant. Potential conflict can be
lurking under the mask of challenging a recommendation or something that may be threatening to a
“legacy” program or event of your chapter. Taking a proactive stance to deal with potential conflict
before it escalates can be the difference between a healthy discourse that ends with a win/win solution
and absolute chaos that leads to chapter conflict.
WK08 The Tassel Turn: How To Fit AKA Into My Life To Achieve Lifelong Active Service (Undergraduates)
Join the International Membership Committee and Undergraduate Activities Committee as they lead
a panel discussion exploring successful transition strategies to move from financially active
undergraduate status to financially active graduate status. Topics to be explored by the panel will
include, but not be limited to graduate status expectations, the benefits of continuing membership
and juggling a new life as a working professional or graduate student and a financially active graduate
member. Panelists will include a Graduate Advisor, and recent college graduates that have successfully
transitioned to active graduate membership.
WK09 STRATEGIC PLANNING: Working Your Plan for Global Leadership Through Timeless Service
Introduce tools for effective strategic planning evaluation and updating. The tools: SMART GOALS &
PEST ANALYSIS will provide reliable assessment questions to guide chapters in determining whether
their established goals are measurable, and continue to meet the objectives.
WK10 Financial Workshop 101: Leading with Financial Finesse
This workshop is a chapter financial operations workshop designed for all chapter financial officers.
The content will include internal controls, budgeting, auditing, duties of the financial officer and IRS
reporting requirements. Please bring a copy of the Fiscal Fitness Guide with you.
WK11 Timeless Tools: Building a Foundation for Global Service with Our Governing Documents
AKA for $100: Name of the International Constitution Committee’s workshop regarding the Sorority’s
governing documents. The Answer: What is “Timeless Tools”? This engaging, interactive workshop,
in the style of the popular game show “Jeopardy!” is designed to assess and build upon your knowledge
of the Constitution and Bylaws, and Manual of Standard Procedure.
Conference Workshops
SATURDAY, MARCH 15, 2014
SESSION II - 10:15 A.M. - 11:45 A.M.
WK12 Global Leadership Throught Timeless Service: The Power of the Pink and Green
Award winning chapters from the South Central Region will share success stories related to the 20102014 Global Leadership Through Timeless Service initiatives and the impact on their local communities.
The panel discussion format will allow chapters to garner ideas, share best practices and exchange
success stories.
WK13 PROTOCOL PEARLfection: Advanced Protocol Practices.
All of the pre-planning for your Regional and chapter event has been accomplished with perfection.
Don’t allow glaring protocol missteps become the “talk” of your event. Step up your knowledge and
understanding of what needs to be done prior to and at the event. Topics will include Protocol planning
for events, appropriate titles and introductions, dais seating for chapter sponsored events, and an
overview of etiquette and manners. All participants should download and print handout and bring a
copy of “The Official Guide to Alpha Kappa Alpha Protocol” 2010-2012.
WK14 Parliamentary Procedure: Let's Get This Meeting Started!
Having the skills that will enable you to run efficient and productive meetings is a “Timeless Advantage”
for chapter officers and committee chairmen. This basic parliamentary procedure workshop is
interactive and designed to cover the best practices for running meetings effectively and simply with
parliamentary procedure.
WK15 Know your Worth… Increase your Net Worth
Everyone has a passion and as undergraduates we can turn that passion into a paycheck. In this
workshop will discuss how to turn your undiscovered passion into money into your broke college
student pocket. Your IUAC wants to encourage each undergraduate to maximize their hidden talent.
WK16 Do’s and Don’ts of Conference and Event Planning
All you wanted to know and were afraid to ask; Planning for Successful Conferences and Events on the
Chapter, Regional and National Levels.
WK17 Creating Global Opportunities for Success—Making EAF Work at the Region and Chapter Levels
Workshop focus: Implement creative and innovative strategies to encourage chapters to attain the
Silver, Gold, and Platinum levels of EAF; market the EAF grants, scholarships, and awards available to
individual sorority members, chapters, and communities; and discuss opportunities for chapters and
individuals to establish endowments through EAF.
Conference Workshops
SATURDAY, MARCH 15, 2014
SESSION II - 10:15 A.M. - 11:45 A.M.
WK18 Keeping our Secrets Sacred Through Timeless Commitment
The ability to conduct our Rituals with solemnity, reverence, and sacredness is not only the responsibility of
chapter leaders but also of all sorors. More importantly, it is expected of all sorors to be committed to keeping
our Rituals secret. Take the time to reflect and refresh your knowledge, hearts, and minds to the important
elements of our commitment to our Rituals and our sisterhood.
WK19 Using Technology to Enhance Your Chapter’s Going Green Efforts
Every year technology tools emerge to improve our lives, our schools, our homes, our workplace, and our
communities. Let’s share these tools to enhance our connection with members, our chapter operations, and
our community outreach. This technology presentation will take sorors on a journey that promotes the Sorority’s
Going Green efforts. Attendees will experience a workshop full of new, cost-effective, and creative technology
approaches with a goal of connecting more, organizing better and saving time and money.
WK20 The Tassel Turn: How To Fit AKA Into My Life To Achieve Lifelong Active Service (Undergraduates)
Join the International Membership Committee and Undergraduate Activities Committee as they lead a panel
discussion exploring successful transition strategies to move from financially active undergraduate status to
financially active graduate status. Topics to be explored by the panel will include, but not be limited to graduate
status expectations, the benefits of continuing membership and juggling a new life as a working professional or
graduate student and a financially active graduate member. Panelists will include a Graduate Advisor, and recent
college graduates that have successfully transitioned to active graduate membership.
WK21 Archiving Your Treasures Through Digital Preservation
This workshop is designed to build upon the workshop presented at Leadership 2013. We continue to introduce
sorors to the concept of a digital repository and to policies and practices about preserving and providing access
to archival electronic records. This will include discussion of the electronic archiving of photography and other
digital reproductions, and will introduce the digital Ivy Leaf collection.
WK22 Board Member Responsibilities and Code of Conduct
Sorors aspiring to become members of the Alpha Kappa Alpha Directorate need to understand the big picture
as it relates to board member responsibilities. The uniqueness of membership on this Board is being able to
understand, apply and live the Code of Conduct expected of sitting Board members. You are encouraged to join
in the discussion of this workshop to gain clarity and insight
Alpha Kappa Alpha Sorority, Incorporated®
82nd South Central Regional Conference
RegistrationProcess
Thanksgiving Square
credit: DCVB
Registration Instructions
REGISTRATION IS ONLINE ONLY.
THERE WILL BE NO MAIL‐IN INDIVIDUAL REGISTRATION.
THERE WILL BE NO ONSITE REGISTRATION.
GENERAL
Early Registration: Friday, December 20, 2013 ‐ Saturday, February 1, 2014
Late Registration: Sunday, February 2, 2014 – Friday, February 14, 2014
Online registration for the conference can be accessed via the South Central Region website:
www.akasouthcentral.org
INDIVIDUAL REGISTRATION
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One online form for each soror, child, and guest attending the conference should be submitted.
Only registered financial sorors may participate in conference activities.
Neither financial nor non-financial sorors may be guests of registered financial sorors at the conference.
Registration materials and forms are available for download via the South Central Region website.
Registration may be paid with Visa, MasterCard, American Express, Discover credit cards or debit cards
with the MasterCard or Visa logo. We will not accept mailed payments for individual registrations.
Registration confirmations will be sent via E-mail. Please provide an e-mail address where indicated.
Once your registration has been submitted, very limited modifications will be allowed. Adding Activities to
your existing registration can be done before February 14, 2014.
We encourage you to take your time so that your registration is submitted as accurately as possible.
Group/Chapter Registration will be available online. Payments can be made via credit card, debit card,
Chapter Check, Cashier’s Check or Money Order. Group registrations are notconsidered CONFIRMED until
payment is received and applied to the group registration record. Only the authorized chapter officer who
remitted the Group Registrationwill receive the registration confirmation for the group.
All chapter checks, cashier checks and money orders should be made payable to:
“Alpha Kappa Alpha South Central Region”
CHAPTER FORMS
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Governance-based Chapter forms cannot be processed online.
Chapter forms are located in this Registration Booklet.
All completed forms must be mailed to the appropriate parties by the noted deadlines.
Registration confirmations will be sent via E-mail or US mail.
LATE REGISTRATION
 Late registration will be assessed a late fee of $50.00.
 Late fees apply to graduate and undergraduate members as well as guests.
Registration Instructions
REFUNDS
 Refund requests must be submitted in writing only to the Conference Pecunious Grammateus and
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postmarked by February 14, 2014. Requests postmarked after this date will be approved on an individual
basis. Refunds will be considered and processed after the conference bills have been paid. A processing fee
of $35 will be assessed and deducted from the refund amount.
All refund requests should include your contact information, address to send refund, and documentation
supporting your request as needed.
If a refund has been requested through your credit card company, then please notify the Conference
Pecuinous Grammateus.
There will be no refunds on meal functions after February 14, 2014.
There will be no on-site refunds.
All refunds will be issued via South Central Region check.
KITS, MERCHANDISE AND CERTIFICATES
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Kits will be reserved for pre-registered sorors. Kits are not guaranteed for late registrations.
Conference merchandise will not be exchanged onsite.
Conference attendance certificates will be emailed to sorors following the close of the conference.
A registered soror unable to attend the conference may request the Chapter Basileus or Graduate Advisor
(Undergraduate Chapter Only) to pick-up her registration packet. The following information will be
required upon registration check-in:
P A signed letter from the absent Soror, giving permission to release her packet.
P The Soror picking up the packet will be required to present her financial card and sign a confirmation letter.
P Only the Chapter Basileus will be allowed to sign for an absent Soror’s packet if she does not send a letter.
 Registration materials and souvenirs will not be mailed.
SUBSTITUTE REGISTRATION
 A soror may substitute for another soror by submitting a written request signed by the original soror,
designating the name of the substitute soror and signed by the Chapter Basileus. This document must be
presented to the Registration Committee upon arrival at the conference.
 Substitution for a graduate delegate with a pre-approved alternate requires a written request from the
Graduate Chapter Basileus or the Undergraduate Chapter Basileus and Graduate Advisor.
SEATING AT MEAL EVENTS
 Golden Sorors and other special guests will have reserved seating at the front of the room for each meal function.
 Seating at meal functions for other sorors and guests will be on a first-come, first-served basis, except for
the Closing Gala which is based on time of registration.
Online Registration Experience
WHO
Every financially active soror, her non-soror guest, and youth/children planning to attend and
participate in the conference must be registered via the online registration system.
No individual event attendance unless a conference registrant.
WHAT
Registration for the 82nd South Central Regional Conference will be managed online.
WHERE
Registration for the 82nd South Central Regional Conference is accessible at
www.akasouthcentral.org.
WHEN
Early Registration: Friday, December 20, 2013 - Saturday, February 1, 2014
Late Registration: Sunday, February 2, 2014 - Friday, February 14, 2014
HOW
When you register online, you will be required to provide the following information:
Soror's Name
Financial #
Guest Name (if applicable)
Youth/Child’s Name (if applicable)
Soror's Email Address
Soror's Mailing Address
Soror's Phone Number
Cluster
Current Chapter
Chapter Location
Chapter Initiated
Initiation Year
You will also be able to complete the following forms ONLINE:
Special Needs and Health History Form
Financial Certification Form
Diamond, Golden, Silver Soror Reception Form w/Photo Upload
Legacy Breakfast Form w/Photo Upload
Conference Committee Participation Form
Onsite Check-In/Registration Experience
WHEN YOU ARRIVE
To check-in and receive your registration materials, you will need the following:
 Your photo identification.
 Your financial card.
 Your registration confirmation showing a barcode (either hard copy or electronic)
Onsite check-in will be managed using
ExpressPass Stations.
The process is simple:
1. Scan the barcode displayed on your confirmation notice.
2. The system will retreive your information.
3. Your badge, tickets, and receipts for merchandise will
print automatically!
THAT’S ALL!
A Registration Committee designee will be available to:
 Check your photo identification and financial card.
 Confirm your printed documents are accurate and received.
 Issue your kit and any pre-purchased merchandise.
 It is every soror’s responsitbility to ensure her information is correct in the registration system.
 Changes to name, chapter, city, event tickets, and merchandise will not be made onsite.
 Tickets will be issued for all events. Lost tickets will not be replaced.
REGISTRATION FEES
GRADUATE
$150
GRADUATE (LATE)
$200
UNDERGRADUATE
$85
UNDERGRADUATE (LATE)
$135
GUEST
$75
GUEST (LATE)
$100
YOUTH
$75
YOUTH (LATE)
$100
ACTIVITY FEES
BIG Public Luncheon
$55
Financial Officer‘s Certification
$30
Diamond, Golden, and Silver Soror Reception
$45
AKApollo Talent Show
$25
Legacy Breakfast at Ivy’s
$45
Undergraduate Luncheon (Gratis with Undergraduate Registration)
$0
Undergraduate Luncheon (Graduates)
Kouture & Kicks Gala (Exclusively Undergraduates)
$50
Shades of Pink Closing Gala (Gratis with Registration)
$0
Closing Gala (Additional Guest Ticket)
$75
Ecumenical Service
$0
Leadership Breakfast
$45
AKApollo Shirt
$25
South Central Region Scarf
$25
Children's event: Dallas Arboretum
$30
Children's event: Skyline Ranch
$45
Children's event: Perot Museum of Nature and Science
$40
Men's event: Dallas Cowboy Stadium
$20
Men's event: Double Brewery Tour
$20
Men's event: Golf Tournament
$100
$40
Alpha Kappa Alpha Sorority, Incorporated®
82nd South Central Regional Conference
Chapter Conference
Forms
Thanksgiving Square
credit: DCVB
OFFICIAL DELEGATE AND ALTERNATE INSTRUCTIONS
List the names of your chapter delegates and alternates to the 82nd South Central
Regional Conference on the Official Delegate Registration Form. The Chapter
Basileus, prior to registration, must certify all delegates and alternates for the
Conference. Any changes in the list of official delegates must be mailed to the
Regional Director postmarked on or before Friday, February 14, 2014, or submitted
to the Conference Registration Chairman, Soror Cheryl Benson, by 12 Noon, Friday,
March 14, 2014, during the conference.
In either case, the only person authorized to change delegates or alternates is the
Chapter Basileus and the change must bear her signature. For undergraduate
chapters, the Graduate Advisor is authorized to change delegates or alternates.
Please complete and mail the Official Delegate Registration Form to the Regional
Director. This mail must be postmarked on or before Saturday, February 1, 2014.
Any Official Delegate Registration Forms postmarked after this date will result in the
delegates not being certified to vote at the Regional Conference. NO EXCEPTIONS.
RETURN OFFICIAL DELEGATE REGISTRATION FORM TO:
Soror Chelle Luper Wilson
South Central Regional Director
2525 Woodland Drive
Cross Roads, TX 76227
OFFICIAL DELEGATE REGISTRATION FORM
(Please type or print clearly)
Chapter_________________________________________Number of Active Members ___________
Location (Name of college, if applicable) ________________________________________________
City___________________________________________________________State_______________
Every financial chapter is entitled to no less than two (2) delegates. The formula for determining the delegate count is as follows:
1 to 10 active members
2 delegates
86 to 100 active members
8 delegates
11 to 25 active members
3 delegates
101 to 115 active members
9 delegates
26 to 40 active members
4 delegates
116 to 130 active members
10 delegates
41 to 55 active members
5 delegates
131 to 145 active members
11 delegates
56 to 70 active members
6 delegates
146 & over active members
12 delegates
71 to 85 active members
7 delegates
DELEGATES
ALTERNATES
No chapter shall have more than twelve (12) delegates.
No chapter shall have more than twelve (12) delegates.
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Basileus’ Signature _________________________________________________________________
Graduate Advisor (Undergraduate) _____________________________________________________
Basileus’ Phone __________________________Graduate Advisor’s Phone _____________________
Forward names of elected delegates and alternates by February 1, 2014 to:
Soror Chelle Luper Wilson, South Central Regional Director, 2525 Woodland Drive, Cross Roads, TX 76227
REGIONAL RECOMMENDATION FORM
(Please type or print clearly)
Please check the recommendation(s) with a brief rationale/explanation. The chapter must submit all
recommendations by the deadline indicated below to be considered at the regional conference.
A recommendation is an action that requires consideration by a higher body.
Chapter Reporting: ______________________________________________________
Location: ______________________________________________________________
Basileus: _________________________________________________________________________
Please state the recommendation exactly as you wish the wording to read:
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Basileus Signature: ______________________________________________________
Phone: _(_______) ______________________________________________________
Return this form no later than February 1, 2014 to:
Soror Chelle Luper Wilson
South Central Regional Director
2525 Woodland Drive
Cross Roads, TX 76227
PROPOSED CONSTITUTION AND BYLAW AMENDMENTS
(Please type or print clearly)
Name of Soror Submitting Proposed Change: _____________________________________________
Chapter: ____________________________________________ Date:_________________________
Chapter Location: _____________________________________Region: _______________________
Name of Basileus: __________________________________________________________________
Chapter Address: ___________________________________________________________________
Phone: ___________________________________________________________________________
Chapter Vote Tally: o Yes o No
Total Votes Cast Date of Vote:___________________
Date of Vote: ______________________________________
Proposed Amendment (Please state the amendment exactly as you wish the wording to appear)
Rationale (Please provide rationale in the space provided)
Will this proposal have any fiscal impact on the sorority? Yes_________ No___________
Explain:
Current Section (Please copy section as it is written in the current Constitution and Bylaws)
Article: __________________________ Section: __________________________ Page: __________
Signature of Basileus: _______________________________________________________________
Graduate Advisor (Undergraduate Chapter): _____________________________________________
Phone: ________________________________ Email: _____________________________________
Current bylaws state that Constitution and Bylaws Amendments must be submitted at least sixty (60) days
prior to the Regional Conference. Please forward copies postmarked by February 1, 2014 and mail to BOTH:
Soror Chelle Luper Wilson
Soror Melanie G. Cowart, SCR Representative
South Central Regional Director
International Constitution Committee
2525 Woodland Drive
7946 Windermere Drive
Cross Roads, TX 76227
Fair Oaks Ranch, TX 78105
(210) 281-7030 Work, (210)379-8758 Cell
mgcowart@aol.com
REGIONAL RESOLUTION FORM
(Please type or print clearly)
Please list the resolution(s) with a brief rationale/explanation. The chapter must submit all resolutions.
A resolution is primarily a motion that mandates action by an assembly or body. Resolutions cannot be
in conflict with Alpha Kappa Alpha Sorority, Incorporated Constitution and Bylaws. In addition,
resolutions cannot mandate actions by the National Body.
Chapter Reporting: ______________________________________________________
Location: ______________________________________________________________
Basileus: _________________________________________________________________________
Please state the resolutions exactly as you wish the wording to read:
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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Basileus Signature: ______________________________________________________
Graduate Advisor (Undergraduate Chapter): __________________________________
Phone: (_____)______________________Email: ______________________________
Return this form no later than February 1, 2014 to:
Soror Chelle Luper Wilson
South Central Regional Director
2525 Woodland Drive
IVY BEYOND THE WALL FORM
(Please type or print clearly)
Name of Ivy Beyond the Wall: _____________________________________________
Chapter: ______________________________________________________________
City: ________________________________________State: ________Zip: _________
Cluster: _________________________Basileus: ______________________________
Became an Ivy Beyond the Wall on: _________________________________________
Disposition of Pin:_______________________________________________________
Chapter Initiated:__________________________________ Year: _________________
Chapter Basileus or her designee should arrive at the ceremony location no later than 15 minutes prior
to the beginning of the ceremony. Chapter Basileus or designee should sit on the front row to place an
ivy leaf on the table when the Ivy Beyond the Wall‘s name is called. Chapter members should stand
when the name(s) of Ivy or Ivies Beyond the Wall from their chapter are called.
Return this form via email or mail postmarked on or before February 1, 2014 to:
Laura Newsome, Chairman
3034 Lively Lane
Tyler, TX 75702
903-595-3443
lnewsome@andrewscenter.com
NOTE: Doors will be closed for the Ivies Beyond the Wall Memorial Service at 7:55 a.m. on Sunday,
March 16, 2014. Sorors are reminded that the attire for this solemn memorial service is seasonal white
including hose and shoes with simple jewelry. Pants, pantsuits, and hats are not allowed.
2014 REGIONAL AWARD FEES
In accordance with the directive of the Regional Conference, we hereby submit the
Regional Conference Awards fee (cashier check, chapter check, or money order)
as indicated below.
Make checks payable to AKA 82nd South Central Regional Conference.
o GRADUATE - $150.00
o UNDERGRADUATE - $75.00
Chapter : ______________________________________________________________
Location : _____________________________________________________________
Basileus’ Signature : _____________________________________________________
Graduate Advisor (Undergraduate Chapter) : _________________________________
Return this form with payment, postmarked by February 15, 2014, to:
82nd South Central Regional Conference
Soror Delicia Narcisse
Conference Pecunious Grammateus
828 Windy Meadow Drive
DeSoto, TX 75115
&
A COPY only of this form (no money) to:
Soror Chelle Luper Wilson
South Central Regional Director
2525 Woodland Drive
Cross Roads, TX 76227
Lights! Camera! Action!
AKApollo
UNDERGRADUATE / GRADUATE
EAF AKAPOLLO TALENT SHOW
AKApollo
UNDERGRADUATE / GRADUATE
EAF AKAPOLLO TALENT SHOW
General Information:
All Chapters must be in good standing with the Sorority and financial at all levels to register to participate in the
Step/Talent Show Competition. All members of the step team and individual participants must be registered at the
conference and have paid their EAF dues for 2014. All participants must purchase an AKApollo ticket.
In addition, the team/individual must have submitted:
1. A completed and signed EAF AKApollo Talent Show registration form; and
2. Payment of a $25 non-refundable chapter registration fee. Please mail payment to Soror Delicia Narcisse,
Regional Financial Secretary, at 828 Windy Meadow Drive, Desoto, TX 75115-7535. The deadline for the
application and payment must be postmarked by February 1, 2014.
Authorization Rules:
1. If you are an Undergraduate Chapter, you must obtain approval from your Graduate Advisor and the Regional
Director before you proceed with performing for AKApollo.
2. Graduate Chapters wishing to compete in the Stepping Category must meet the criteria as listed in Graduate
Guidelines for Stepping, submit the authorization to step request form and receive approval from the Regional
Director before their participation is confirmed.
Performance Rules and Regulations
1 Every performance MUST have a movie theme. The theme of the movie should be evident in the performance.
2. Performances may not exceed 6 minutes. After 6 minutes, there is a 10 second grace period. A one point
deduction for every second over time will be taken. Performers will automatically be disqualified at 7 Minutes
(time starts once movement or music begins, including skits or dancing). An official time keeper will be present.
The 6 minutes does not include your set up and breakdown time.
3. The Judges Coordinator will oversee the fairness of the competition between all participants. Judges will be
WELL informed of the IMPORTANCE of their role, so NO MISTAKES are made.
4. All music must be on one labeled CD. There must be an assigned person to assist the DJ during your team’s
performance. They should be included in the group’s total participant number. CD’s will be checked with the DJ
during your stage time. However, you are asked to keep your own CD until your performance. PLEASE BURN
YOUR MUSIC ON A CD-R as well as on a USB. Please bring multiple copies of your music. The DJ is not responsible
for music that is not properly recorded.
5. Only the number of members reported, will be admitted with the team. Groups/teams will be counted upon
arrival and are strongly encouraged to arrive together. Show order will be predetermined.
6. The use of profanity, sexually explicit material or exhibiting distasteful conduct will not be tolerated and will
result in disqualification.
7. Organizational pride and respect for affiliate National Pan-Hellenic Council organizations must be exhibited. Any
malicious intent or slander of another National Pan-Hellenic Council organization will result in immediate
disqualification without discussion or recourse. No Pinky or SKEE WEE’s allowed.
8. Pyrotechnics or any types of special effects that are a fire hazard or weapons are prohibited. Special equipment
needs should be e-mailed to Soror LaDacher Jackson at eafakapollo@akasouthcentral.org no later than Feb 1,
2014. Props or special requests not identified by this date may not be allowed.
No tickets will be sold after registration. All tickets must be pre-purchased!
Lights! Camera! Action!
AKApollo
UNDERGRADUATE / GRADUATE
EAF AKAPOLLO TALENT SHOW
CATEGORIES
AWARDS
STEP TEAM
TALENT
Graduate/ Undergraduate Divisions
Graduate/ Undergraduate Divisions
1st Place $500 and Trophy
2nd Place $250 and Trophy
1st Place $75 and Trophy
2nd Place $50 and Trophy
(Prizes awarded for each Division)
(Prizes awarded for each division)
Specifics
Specifics
1. The announcer will introduce
performer(s) name, chapter and the
college or university being represented.
2. Six Minute Show
3. Two Minute Set up
4. One Minute Break Down
Scoring and Judging Criteria
Movie Theme
Enthusiasm
Creativity/Originality
Vocal Clarity
Appearance/Costume
Complexity/Difficulty
Precision/Synchronization
Stage Presence/Showman Ship
10 Points
10 Points
10 Points
10 Points
10 Points
15 Points
15 Points
10 Points
1. The announcer will introduce
performer(s) name, chapter and the
college or university being represented.
2. Six Minute Show
3. Two Minute Set up
4. One Minute Break Down
Scoring and Judging Criteria
Movie Theme
Audience Response
Creativity/Originality
Appearance/Costume
Stage appearance/Presence
Talent
Overall Performance Execution
10 Points
10 Points
10 Points
10 Points
10 Points
10 Points
10 Points
If you have any questions, please contact Soror LaDacher Jackson at
(214) 542-3224 or eafakapollo@akasouthcentral.org