HOUSTON COMMUNITY COLLEGE
EagleOnline Continuing Education
COURSE PROCEDURES MANUAL
AY 2015/2016
Houston Community College
EagleOnline Continuing Education
Course Procedures Manual
TABLE OF CONTENTS
I.
II.
III.
IV.
EagleOnline
How to Get Started
FAQ
Forms
a. Syllabus
b. CEU/CEC Course Addition/Revision Request
c. EagleOnline Course Development
d. CE Final Approval of Distance Education Course
1
2
3
4
EagleOnline
Houston Community College (HCC) utilizes the learning management system (LMS), Moodle 2.0
to administrate its online courses. HCC adopted the name EagleOnline to identify the learning
management system. Online courses encompass non-credit, continuing education and
workforce.
Technical Requirements
To use EagleOnline, you will need a PC (Windows XP SP2) or better, or Mac (OS X 10.2) or better
with a broadband connection to the internet. Generally speaking, if your computer and
connection are fast enough to play streaming video from the web, then your setup is adequate
for EagleOnline. A complete setup will also require the most commonly used internet plugins:





Adobe Reader
Adobe Flash
QuickTime
Real Player
Windows Media Player
Important Reminders
Use Mozilla Firefox 3.0 or higher. Some functionality may be lost if you do not use the Mozilla
Firebox web browser.




Pop-ups must be enabled
Disable (or configure) your pop-up blocker/s
Javascript must be enabled
Cookies must be enabled
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How to Get Started
1. Determine course feasibility
2. Identify budget, faculty, and administrative support
3. Obtain or develop curriculum (i.e. electronic pack or 100% new development)
4. Meet with CE Program Director or authorized representative
5. Complete EagleOnline training for LMS access:
a.
b.
c.
d.
e.
EagleOnline 2 (TL1600)
Orientation to Distance Education at HCC (TL1900)
Copyright Literacy in the Academic Environment (TL1700)
Student Engagement (Learner-Centered) Instructional Design (TL1000)
Plus one elective, either
i. Discovering and Integrating Library Services (TL1800)
ii. Writing Learning Outcomes and Course Objectives (TL1011)
iii. Improving Student Learning through Active Engagement (TL2075)
6. Complete following forms; see appendix, submit forms to ctce.approval@hccs.edu.
a. Syllabus
b. CEU/CEC Course Addition/Revision Request
c. EagleOnline Course Development
d. CE Final Approval of Distance Education Course
2|Page
FAQ
For Faculty
How long does it take a course and student roster to populate from PeopleSoft (PS) to EagleOnline?
6-24 hours after tagging in PeopleSoft for EO2.
How do I request a sandbox?
E-mail request to del.eagleonlinebox@hccs.edu, allow 1-2 business days for processing.
How can I request my course(s) to be cross-listed?
Submit request at http://de2.hccs.edu/fv
Call 713.718.2000 (option 4-2-3) to check on crossing listing status.
What if I am missing a section/class, cannot see my student class roster or other problems?
Submit inquiries at http://de2.hccs.edu/fv
Call 713.718.2000 (option 4-2-3) to check on inquiry status.
For Students
Where do I login?
1. Go to homepage, www.hccs.edu, click Programs & Courses
2. Click Distance Education, http://de.hccs.edu/
3. Scroll down to Logging into EagleOnline, click to select
4. This site will also answer questions regarding username and password
What if I do not know my username or password?
Username is the student’s W# and password is the same for their AD Directory; if they do not know their
password, the student can call IT Help Desk at 713.718.8800, option 1 to reset.
How do I enroll in an online course?
For semester or credit hour course(s)
1. Go to homepage, www.hccs.edu, click Programs & Courses
2. Click Distance Education, http://de.hccs.edu/
3. Scroll down to Advising & Registration Session, click Student Services
4. Click Steps to Apply to Take a DE course under How To Apply
5. For additional assistance, complete AskDE Online Form,
http://de-counseling.hccs.edu/StudentSignIn/ this form is also under Student Services, an
academic advisor will respond in 24 business hours.
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Forms
Please note; the following forms are located electronically on SharePoint under DEL Operations.

Syllabus

CEU/CEC Course Addition/Revision Request

EagleOnline Course Development

CE Final Approval of Distance Education Course
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HOUSTON COMMUNITY COLLEGE
School of Continuing Education
Syllabus
CEC ____________
Course Title _________________
Start Date: __________________________
End Date: __________________________
Meeting Times: Online
Room: Online
Campus: __________________
Address: Online
Houston, Texas
Instructor Name: ____________________
SCE Office Number: 713.718.5303
HOUSTON COMMUNITY COLLEGE  School of Continuing Education
COURSE SYLLABUS
Course Title _______________________________
CEC # _______________________________________
Course Description_______________________
COURSE OBJECTIVE:
LEARNING OUTCOMES / GOALS:
Upon completion of this program the student will be able to successfully:
PREREQUISITES:
The student must have:
 Internet access, e-mail, and Firefox Web browser.
 Adobe Flash and PDF plug-ins (two free and simple downloads you obtain at
http://www.adobe.com/downloads by clicking Get Adobe Flash Player and Get Adobe
Reader).
REQUIRED TEXTBOOK:
COURSE REQUIREMENTS AND EXPECTATIONS
A. Attendance Policy
Regular and punctual attendance is required at all lecture and laboratory sessions. If
an absence is anticipated, the student is to make a scheduling arrangement in
advance with the instructor. In order to receive CEUs and a Certificate of
Completion, a minimum of 80% attendance is required.
B. Dress Code - none
C. Cell Phones and Pagers – non applicable
D. Behavior
Disruptive behavior or any behavior that interferes with any educational activity
being performed by the instructor will not be allowed. Additionally, no student
may interfere with his/her fellow students’ right to pursue their academic goals
to the fullest in an atmosphere appropriate to a community of scholars.
STUDENT EVALUATION:
This course is nonacademic. You will either pass the course (complete) or not pass
(incomplete). To determine completion of the course, the instructor will assign grades for
all exams, assignments, lab activities and practical exams.
WITHDRAWAL AND REFUND POLICY:
For continuing education courses fewer than 360 contract hours, full refund will be made if
a student withdraws prior to the first class date, or in the case of college error or class
cancellation.
Refunds are processed as soon as possible. They are generally mailed four to six weeks
following the last day to apply for a refund.
Any refund mailed to the name and address on record is considered delivered. The Stop Payment
Fee to reissue a refund check mailed to an incorrect address is $20. Tuition and fees paid directly to
the institution by sponsor, grants, loans, donor, or scholarship shall be refunded to the source
rather than directly to the student. Fees paid by other third parties, such as friends or relatives will
be refunded directly to the student.
DISABILITY SERVICES:
Any student with a documented disability (e.g. physical, learning, psychiatric, vision,
hearing, etc.) who needs to arrange reasonable accommodations must contact the
Disability Services Office at the respective college at the beginning of each semester.
Instructors are authorized to provide only the accommodations requested by the Disability
Support Services Office. The School of Continuing Education Disability Services Office
phone number is 713-718-6164.
ADDITIONAL LEARNING OPPORTUNITIES
This course complies with these goals in the following manner:
 Opportunities for Student-Faculty Interaction. Students are encouraged to ask
questions during the didactic portion of the course and request clarification and
guidance while in the student laboratory. Additionally, students may schedule
individual conferences with the instructor as needed.
 Opportunities for Career Exploration. Career and employment opportunities for
students are discussed in the didactic portion of the course. Other learning
opportunities are explored by discovering the students’ interest and explaining the
various disciplines offered at HCC.
 Opportunities for Supplemental Instruction. Students are informed of various
books, publications, videos, and software found in the Department and Technical
Library, which relate to this field. Outside assignments are given to enhance learning.
One-on-one tutoring sessions are available by appointment.
LESSONS
CEU/CEC Course Addition/Revision Request Form
A: (add) E: (end) R: (revise)
ORGANIZATION:
CEU ___ CEC ___
Effective Term/Year:
School of Continuing Education
Course Rubric and Number:
Long Title (no more than 50 spaces):
(WECM Title for CEU Courses)
Short Title (no more than 30 spaces):
(WECM Title or CEC Title)
WECM Hours/Range:
(Abbreviated WECM title)
Cip Code:
Advertising Title (HCCS Title):
(Exactly as it will appear in the class schedule and syllabus)
For System Office Use Only:
Add/Revise Advertising title in:
Comments:
Special Topics Panel
Type in box
Add/Revise Advertising title in:
Comments:
Notes Table
Type in box
Co-Requisite
Pre-Requisite:
Tuition:
Actual Hours:
Delivery Mode:
Cluster/Attribute:
Classroom
Online*
Lab Fee:
Insurance Fee:
Hybrid*
Textbook Fee:
Materials/Supplies Fee:
Enrollment Mode:
Contract Course
Open Enrollment
Distance Education/Online Fee:
Total Tuition:
* For Online offerings, please make sure you have contacted the Online CE Program Manager regarding the course before submitting this CEU/CEC
Addition to the HCCS Inventory.
**For Contract Courses, make sure you have secured a "B" code or $0 tuition and contact the Corporate College Director for approval.
Advertising Course Description (exactly as it will appear in class schedule):
DEPARTMENT APPROVAL
SYSTEM APPROVAL
_______________________
Program Director
___________________ ______
Director, School of CE Date
________ ______________
Ext.
Date
___________________ ______
Director, DEL Operations Date
EAGLEONLINE COURSE DEVELOPMENT * CONTINUING EDUCATION
NAME ______________________________________ EMPL ID (required) ________________________
COLLEGE ___________________________________ DEPT ___________________________________
WORK # ______________________________ MOBILE # ____________________________________
EMAIL (required): ____________________________________

PART-TIME

NEW DE INSTRUCTOR

1.
FULL-TIME
2.
Course title you would like to develop: ____________________________ WECM #: ______________
3. Anticipated # of contact hours for this course: ___________________________
4. Date course is expected to be offered: ____________________________
5. Why would this course be appropriate for distance education delivery? (Include information on typical student
taking course, as well as adaptability of content to the Internet. Attach extra page if necessary.)
______________________________________________________________________________________
6. I certify that:
 I have completed the required four courses in the Teaching and Learning Program training
requirements: EagleOnline 2 (TL1600), Orientation to Distance Education at HCC (TL1900), Copyright
Literacy in the Academic Environment (TL1700) and Student Engagement (Learner-Centered)
Instructional Design (TL1000). Plus one elective, Discovering and Integrating Library Services
(TL1800), Writing Learning Outcomes and Course Objectives (TL1011) or Improving Student Learning
through Active Engagement (TL2075).
 If approved, I will agree to teach this course consecutively each quarter for one calendar year.
(Faculty Signature)
PROGRAM APPROVAL:
____________________________________________________ DATE: ___________________________
DIRECTOR OF OPERATIONS APPROVAL (DISTRICT OFFICE):
_______________________________________________ DATE: _____________________________
DISTANCE EDUCATION APPROVAL:
___________________________________________________ DATE: ___________________________
RETURN FORM TO ANNA GO, BY FAX 713-718-5120 OR EMAIL, anna.go@hccs.edu
Houston Community College | Division of Extended Learning | www.hccs.edu/ce
Houston Community College
Director of Operations Continuing Education Final Approval of
Distance Education Course
____________________________________________________________________________
Class # (e.g., ENGL 1301)
____________________________________________________________________________
Title of Course
____________________________________________________________________________
Instructor
____________________________________________________________________________
College
I have reviewed the above course and approve that it be offered through the Distance Education Program
at Houston Community College.
_____________________________________________________________________________
Director of Operations, Matias Garza
Date
Phone
_____________________________________________________________________________
Distance Education Representative, Marybeth Schillaci
Date
Phone
xc:
Department Program Director (Adult Basic Education, Apprenticeship, Business, Construction, Corporate
College, Corrections, Health, Information Technology, Languages, Public Safety or Transportation)
Houston Community College | Division of Extended Learning | www.hccs.edu/ce