LESSON 5
LEARNING OUTCOME
The purpose of this lesson is to successfully set up the Accounts Receivable Module’s defaults
and master files.
LEARNING OBJECTIVES
On completion of this lesson, you will be able to:
A. Set Accounts Payable defaults.
B. Create Supplier Master Files by:
• Area codes.
• Supplier Groups.
• Supplier Accounts
Requirements: Carry on working in the Mikes Photo Shop Company.
Lesson 5: Accounts Payable Set up
ACCOUNTS PAYABLE SET UP
LESSON OVERVIEW
Lesson 5:: Section A
Accounts Payable defaults.
Lesson 5:: Section B
Create Supplier Master Files
A
ACCOUNTS PAYABLE DEFAULTS
Before working in any module, it is always advisable to first make sure that the defaults for that
particular module are set up to suit your business’s structure. Let us look at the default
settings for the Accounts Payable Module.
1. From the system tree select the
t Accounts Payable Module and select Maintenance.
2. Click on the Defaults Dialog.
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3. The Accounts Payable Defaults screen will display:
available The following table explains the different options
4. This screen has a few options available.
available:
Option
Explanation
You will be able to set your supplier account numbers to be
generated manually (De-select)
(De select) or Automatically (Select).
Although the default is set to 6 digits, you may set this
number to a maximum of 12 characters.
Automatic Number
You are also able to set the number of Alpha characters for
the system to use when generating the number. E.g. Peters
Plumbers would generate an automatic number of PET001,
Pet Clinic would then generate the automatic number of
PET002 and so on,
on if you select 3 alphabetic
phabetic characters.
Upper Case Numbers
Only
You can also specify to use uppercase account numbers
only. This is useful as it would be very confusing to have
account numbers such as Pet001, PET001, pet001 etc.
Pastel Evolution does not allow you to create account
numbers in this manner but if you are converting from
from
another system you might need to correct your account
numbers before importing into Pastel Evolution. In the
example above, you would need to create the account
numbers as PET001, PET002, PET003 etc.
Require Filter Start
When you have a large database of supplier accounts, it is
very useful to activate the filter option. With this option you
specify the number of characters to be entered before the
system will start to search.
Delivery Addresses
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You can create different delivery addresses for your suppliers
here.
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Lesson 5• 3
5. Select the Ageing Periods tab:
This screen allows you to stipulate your business ageing balances’ preferences with
regard to your customers. The screen, as shown above, illustrates the defaulted settings.
But, as you can see there are a lot of options to choose from as well as an option to
customise and giving you the opportunity to expand the options.
If you select the Date of Statement option in the Ageing Intervals screen the screen will
change as follows:
For Mike’s Photoshop, we will select this option.
On the next page, a table will explain the options in more detail.
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Option
Explanation
When you enter a customer transaction, the system allocates
it to a financial period according to the financial periods that
you set up in the general ledger module e.g. March is period
1, April is period 2, etc. The transaction will never move from
that financial period.
Financial Period vs.
Ageing Period
Age Group Description
However, the ageing period into which the transaction fits
adjusts continuously. As the transaction remains outstanding,
over time it will move from current to 30 days to 60 days etc.
The system calculates aged balances dynamically as the
reports are selected. The ageing calculations are relative to
the transaction's date, the aging method and the computer
system date.
There are three Ageing period options:
• 30 Days
• 7 Days
• Custom
If custom is selected, you will need to manually specify the
days for each period e.g. 14 Days, 28 days etc.
Usually the default of 30, 60, 90 etc. is selected.
There are two ageing methods:
•
Date of Invoice: The system calculates the age of the
invoice relative to the invoice date
•
Date of Statement: The system calculates the age of
the invoice relative to the date on which you print the
statement.
Ageing Intervals
Automatically Set
Closing Date to Period
Table
For example, you create an invoice on 15 March:
•
If you age by date of invoice, the invoice is current
until 15 April. From 16 April, for the next 30 days, the
invoice is in the 30-day ageing period, and so on.
•
If you age by date of statement, and you produce a
statement on 25 March, the invoice is current until
25 March. From 26 March, for the next 30 days, the
invoice is in the 30-day ageing period, and so on.
This will set the dates as set up in your company details
A handy way to use these ageing periods are if you require some of your
customers to be aged using the 7/14/28 day option while others require the
“normal” 30/60/90 day option, then you would group your customers so as to
allow you to select reports in this manner. For example, set the Customer Group
to 7D and then prior to printing your reports, set the defaults to 7/14/28 etc days.
Print the reports and then reset the defaults to the “normal” ageing.
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Lesson 5• 5
Alternative
lternatively, write custom reports using Business Intelligence (BIC) for both types
of ageing.
6. The Transactions tab is next, click on the tab and the following screen displays:
7. Select the Ageing Periods tab:
This screen allows you to stipulate your business ageing balances’ preferences with
regard to your customers. The screen, as shown above, illustrates the
th defaulted settings.
Ass you can see there are a lot of options to choose from as well as an option to customise,
customise
giving you the opportunity to expand the options.
If you select the Date of Statement option in the Ageing Intervals screen the screen will
change as follows:
For Mike’s Photo Shop, we will select this option.
On the next page, a table will explain the options in more detail.
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The following table explains the options in detail:
Option
Explanation
When you enter a customer transaction, the system allocates
it to a financial period according to the financial periods that
you set up in the general ledger module e.g. March is period
1, April is period 2, etc. The transaction will never move from
that financial period.
Financial Period vs.
Ageing Period
Age Group Description
However, the aging period into which the transaction fits
adjusts continuously. As the transaction remains outstanding,
over time it will move from current to 30 days to 60 days etc.
The system calculates aged balances dynamically as the
reports are selected. The aging calculations are relative to
the transaction's date, the aging method, and the computer
system date.
There are three Ageing period options:
• 30 Days
• 7 Days
• Custom
If custom is selected, you will need to manually specify the
days for each period e.g. 14 Days, 28 days etc.
Usually the default of 30, 60, 90 etc. is selected.
There are two ageing methods:
•
Date of Invoice: The system calculates the age of the
invoice relative to the invoice date.
•
Date of Statement: The system calculates the age of
the invoice relative to the date on which you print the
statement.
Ageing Intervals
Automatically Set
Closing Date to Period
Table
Pastel Evolution © Pastel
For example, you create an invoice on 15 March:
•
If you age by date of invoice, the invoice is current
until 15 April. From 16 April, for the next 30 days, the
invoice is in the 30-day ageing period, and so on.
•
If you age by date of statement, and you produce a
statement on 25 March, the invoice is current until 25
March. From 26 March, for the next 30 days, the
invoice is in the 30-day ageing period, and so on.
This will set the dates as set-up in your company details
Evolution Practitioner Core Course
Lesson 5• 7
Alternative
lternatively, write custom reports using Business Intelligence (BIC) for both types
of ageing.
8. The Transactions tab is next. Click
lick on the tab and the following screen displays:
The following table will explain the options available on the screen.
Option
Explanation
This part of the screen allows you to set the details of
transactions that will not require tax.
Tax Options
Transaction Options
The system defaults to the No Charge Tax Type as
7(Exempt), which entails that both customer and supplier
invoices will be exempt from tax.
When you create a transaction type, you also assign a
default description to it. When that transaction type is
selected during processing of AR transactions you can either
default the description or you can manually input the
description with each transaction. For example, if you create
a transaction type RENT with a description “Rental”,
“Rent
each
time that RENT is selected the system will default the
transaction descriptor to “Rental”. You could then edit this
description to “Rental-March”. Either way, Pastel Evolution
allows you to edit the description at the time of posting the
transactions entries.
Continued on the next page…
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Option
Volume Discount
Pricing
Explanation
Volume Discounts is a module that allows you to create
customised price list per supplier or per supplier group.
When you process an invoice, Pastel Evolution will allocate
the buying price based on the Volume Discount applicable to
that particular supplier. On some occasions, you might be
busy processing a customer invoice but are not able to
complete it. This indicates that if we buy in bulk the supplier
might consider giving us discounted prices.
If you save the invoice at that stage and later re-open the
invoice to post it, what happens if the volume discounts have
subsequently changed?
If you wish to keep the original price as entered on the saved
invoice, then you will leave this option deselected. If you
would want all invoices to use the latest volume discount
price, then you will need to select this option to activate it.
Foreign Currency
Allocations
Force Options
When using the Multi Currency module, you would be able to
process customer invoices in a foreign currency.
Select which transaction types should be used when
allocating invoices to payments.
This option allows you to force the projects field while
processing.
Remember with Pastel Evolution’s Foreign Currency Allocation, it only posts the
Profit or Loss when the payment is allocated to the invoice.
Before we continue, do the following activity.
ACTIVITY 5 - 1
The objective of this activity is to create a new tax type.
Follow the process to add or create a new tax type. As mentioned in the previous table, when
selecting the no charge tax type as ‘Exempt’, it automatically defaults to the customer and
supplier files. Sometimes businesses only require it for their customers or their suppliers.
Thus, to change it just for one’s customers, let us complete the following task.
•
•
•
•
Go to the Accounts Receivable Defaults screen.
Select the Transactions tab.
In the top section of the screen, right click in the white space next to the No Charge Tax
Type option.
Select Add new.
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Lesson 5• 9
•
Complete the screen by entering the information as shown below:
•
Click OK.
For more assistance ask your facilitator or trainer.
7. Select the Batches tab. This screen allows you to specify how your batches should be
numbered.
8. At this stage have gone through all the option of the default settings. Click OK to save
your settings. Failure
F
to select OK will result in loosing all the settings and Evolution revert
to its system defaults.
OK, the system will take a while to adjust the changed settings.
After selecting OK,
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ACTIVITY 5 - 2
The objective of this activity is to set Mike’s Photo Shop’s defaults.
Mike is busy setting up the supplier defaults for Mike’s Photo Shop. He mainly kept to the
system defaults and only changed the No Charge Tax Type by adding a tax type number 8
and called it Exempt Invoices. He saved these settings.
For more assistance ask your facilitator or trainer.
B
CREATE SUPPLIER MASTER FILES
During this section of the lesson we will create supplier master files.
CREATE AREA CODES
This section of the lesson will be covered by means of the following activity:
ACTIVITY 5 - 3
The objective of this activity is to create area codes.
Mike’s Photoshop will require the following area codes:
Code:
Area:
MC
Mayberry Central
MN
Mayberry North
MS
Mayberry South
ME
Mayberry East
MW
Mayberry West
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Lesson 5• 11
1. Go to Maintenance…Accounts
Maintenance
Payable...Areas or from the system tree Accounts
Payable…Maintenance
Maintenance…Areas.
2. The following screen appears:
3. Click on Add.
4. The following Add New Area block appears:
5.
6.
7.
8.
Type in MC in the Area Code box and Mayberry Central in the Description box.
Click OK.
Create the rest of the Areas.
Your screen should look like this when you are finished:
The Areas created will be common to both Accounts Receivables (Customers)
and Accounts Payable (Suppliers). Iff you create the areas in either module, it will
reflect in both. They
Th can also be added whilst processing or adding new
customers or suppliers.
For more assistance ask your facilitator or trainer.
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CREATE SUPPLIER GROUPS / CATEGORIES
You can combine your suppliers into different Groups, such as Product Suppliers, Sub
Contractors and so on. You can create group codes of up to 6 characters i.e. 999999 and
more as the code is alpha-numeric.
The use of groups is optional. They can be useful, however, for a number of purposes:
purpose
• You can create a discount matrix per supplier group and inventory group.
• You can create a unique price list for each supplier group.
• You can produce reports to track each group of suppliers.
Let us look at the process for creating supplier groups:
1. Select Groups from the Accounts Payable module.
2. Click on Add to add a new group.
3. The following screen displays:
4. Complete the screen with the group’s code and description, and then click OK.
You can now also specify the Discount Matrix applicable to the group (iff this
module is active) as well as a Default Group specific Receivables Control and
Profit / Loss on exchange General Ledger account.
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ACTIVITY 5 - 4
The objective of this activity is to create supplier groups.
Create the following groups for Mike’s Photo Shop:
(Complete the codes and descriptions and leave rest of the options blank)
Code
Area
PH01
Photo Paper
aper Suppliers
EQ01
Equipment Suppliers
MA01
Maintenance Suppliers
GE01
General
After creating all of the abovementioned groups, your screen should display the following:
For more assistance ask your facilitator or trainer.
CREATE PEOPLE
You create various People
People within Evolution. The definition of People in Evolution terms is
those people that are associated with your customers
customer or suppliers.
Once people have been created on the database, an unlimited number of people can be
associated with a supplier.
supplier For example an Auditor can be associated with a number of
customers or suppliers,
suppliers especially if it is in a specific area.
This section of the lesson will be covered by means of the following activity:
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ACTIVITY 5 - 5
The objective of this activity is to create people.
Mike identified that Joe Black, a known Accountant in Mayberry services most of his
customers. Thus, Mike decided to create Joe as a person to link to the applicable customers.
1. Go to Maintenance…Accounts
Accounts Receivable…People
Receivable
or select it from the system tree.
2. Click on Add.
3. Create Joe Black as illustrated
ustrated in the screen below:
4. Click OK to save.
For more assistance ask your facilitator or trainer.
CREATE TRANSACTION TYPES
When entries are posted throughout Pastel Evolution, the system needs to default certain
processes. This includes the posting of the entries to the General Ledger and to the particular
Module.
The correct set up of these transaction types is vital to ensuring that the processing of the
transactions becomes a simple task for the data capturer,
capturer without having to have an
understanding of the accounting processes that occur in the background.
Any transaction that is posted in the Accounts Payable standard transaction screen will affect
the Accounts Payable module and the General Ledger module only.
If the transaction is linked to an inventory item also, the transaction needs to be
posted in a module that is linked to the inventory module and not directly in the
standard transaction menu. Inventory Invoicing, Credit Notes, POS Invoice, POS
Credit Note, Sales Order Entry or Job Costing are the main examples.
example
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Lesson 5• 15
This section of the lesson will be covered by means of the following activity:
ACTIVITY 5 - 6
The objective of this activity is to edit and/or create transaction types.
1. Select Transaction Types from any menu.
2. The following screen will appear, listing the default transaction types of the system.
3. For this activity, highlight transaction type IN (Invoice).
4. Right click and select Edit, now you can change the name of the transaction type.
5. The following screen displays:
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6. The following table contains guidelines with regard to the different areas that need to be
completed on this screen:
Option
Explanation
Description
This is the description that Pastel Evolution will default to
each time that the EX transaction is selected.
Debit / Credit
Specifies how the transaction must appear on the Supplier
statement e.g. an invoice will be a credit and a payment will
be a debtors.
Link another
Transaction Type
This option is selected when one transaction results in two
General Ledger transactions e.g. when a payment is made to
the supplier and a discount received at the same time. The
discount transaction will be linked to the payment transaction
Other – Tax
You will need to activate the tax option and (optionally) also
specify the default tax type for this transaction type. By
defaulting the tax type, you reduce the risk of the agent
selecting the incorrect tax type and thereby affecting the
Standard Tax Report resulting in incorrect Tax reporting to
the Authorities.
Other – Rep
This is greyed out because Sales Reps are not applicable to
this module.
You will need to specify the default GL accounts. The first GL
account should be the Accounts Payable control account
otherwise also known as Trade Creditors or Creditors Control
as per your GL account set-up.
This account will be debited or credited with the total amount
of the transaction, including Vat if applicable.
Debit/Credit Ledger
Accounts
One of the monthly control checks on any accounting system
is to confirm that the balances as per the individual accounts
in each module such as Accounts Payables, balance to the
General Ledger Control account for that module i.e. Accounts
Payable Control. Therefore, if you are debiting an AR
(Debtors) account, the system will post the transaction in the
AR module as a Debit Transaction. If you do not select the
first GL account as Accounts Payable Control, then the
Accounts Payable Age-analysis will not balance to the
balance as per the GL AR Control.
Also note that if a specific Accounts Payable account has
been specified in the Accounts Payable Group set-up then
that Group’s GL account will override the one defaulted here.
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Lesson 5• 17
Option
Explanation
Debit Tax Account
The tax account now needs to be selected. Only the tax
portion of the transaction will be posted to this account.
Usually and by default here, you will select the Vat Control
account.
Always Prompt for
Debit Ledger Account
Can be activated if you wish to specify the contra GL account
each time that a transaction is posted. Pastel Evolution will
default to the second GL account specified above but will
allow you to change it on processing. When you are
prompted for the GL account, you will also have an option to
split the GL side.
Always split Debit
Ledger Accounts
The “always split” option will always prompt you for the Split
General Ledger accounts when the transaction is posted.
7. Highlight the area that needs editing, change it and click OK to save the changes.
8. To add a new transaction type, click on Add and a blank screen will display. Complete the
screen with the information regarding the transaction type and click OK to save the
addition.
It is recommended that you r copy a similar transaction type and edit the
information applicable to the new transaction type. This will ensure that when you
process transactions the correct accounts will be updated.
CREATE SUPPLIER ACCOUNTS
It is important to attain as much supplier information as possible so that you can create
detailed supplier profiles. This will make processing much easier due to the fact that all the
information will filter to the correct areas of the screens, making it easier to manage supplier
accounts.
This section of the lesson will be demonstrated by means of the following activity:
ACTIVITY 5 – 7
The objective of this activity is to create supplier accounts.
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Pastel Evolution © Pastel
Mike has the following suppliers:
Code
SPE001
MAX001
SUP001
CAC001
Supplier Name
Specialised
Stationers CC
MaxQual
Photopaper Ltd
SuperPhoto
Services CC
CAC Equipment
Contact Person
1
Sue Bright
(Accounts
Manager)
Greg Tait
Joanne Noel
Wayne Meyer
Contact Person
2
Peter Bond
Dean Forbes
Michelle
Barnes
James Green
Telephone 1
(999) 345-5454
(999) 345-3487
(999) 345
5387
(999) 345 9999
Telephone 2
(999) 345-5452
(999) 345-7621
(999) 347
3485
(999) 347 6572
Mobile
087 213 4356
087 597 7622
087 597 5672
087 467 2304
Fax
(999) 345-5453
(999) 345-7622
(999) 347
3486
(999) 345 9998
E-Mail
Sue@SS.co.za
orders@maxq.co.
za
Jo@SP.co.za
orders@pquip.
Com
Postal Address
P O Box 216
Mayberry
9999
P O Box 42
Mayberry
9999
P O Box 985
Mayberry
9997
P O Box 543
Mayberry
9999
Physical
Address
23 Secondary
Road
Mayberry
9998
67 Secondary
Road
Mayberry
9998
56 Second
Avenue
Mayberry
9997
16 Main Road
Mayberry
9997
Group
Description
Photo paper
Suppliers
Photo paper
Suppliers
Maintenance
Suppliers
Equipment
Suppliers
Area
Description
Mayberry East
Mayberry North
Mayberry
South
Mayberry
Central
Tax Number
487964321
4536278190
4865743209
4490186832
Account Type
Open Item
Open Item
Open Item
Open Item
Terms
30 Days
30 Days
30 Days
30 Days
Credit Limit
R10,000,00
R5,000.00
R10,000
R50,000
Settlement
Discount
5%
5%
2.5%
5%
People
Joe Black
Joe Black
Joe Black
Joe Black
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Evolution Practitioner Core Course
Lesson 5• 19
To create supplier accounts follow the process below:
1. Go to Accounts Payable…Maintenance…Suppliers from the system tree or from the
main menu, Maintenance…Accounts
Maintenance
Payable…Suppliers.
2. The following screen appears:
The screen defaults to the Supplier tab. Complete Specialised Stationers CC’s
information in this screen.
The following table details the purposes of the options available in this screen:
20 • 5 Lesson
Option
Explanation
Supplier
As we have selected to have automatic numbers, this field
will be greyed out as Pastel Evolution will use the Supplier
name to create the account number.
Name
As you press [Tab] to the next field, Pastel Evolution will
automatically create the account number as SPE001.
If you are entering an account for an individual then you may
wish to select the title from the dropdown list as well as
entering the initials.
Description
The description field can be used for any additional details
about this account or even the extended company name.
On Hold
The “On Hold” block can be selected when you want to
prevent transactions being posted on a specific
spec
account.
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Option
Explanation
Open Item or Balance Brought Forward?
•
If you choose to create your accounts as open item
accounts, you manually allocate each debit (Payment,
Journal Debit and so on) to credit (Invoice, Interest
Charge, and so on.
•
If you choose to create your accounts as balance
forward accounts (BBF), allocate debits to the oldest
outstanding credits automatically.
Account Type
Open Item accounts
Require more work to manage but you do gain some benefits
from using them:
• As you allocate the debits manually to the credits, you
can control which invoices must appear on the
remittance advices as outstanding and which are not. If
you query an invoice, you can leave the queried invoice
unallocated. This makes it easier for you to control the
account.
• The supplier ageing is more accurate. With balance
forward, the system allocates payments to the oldest
invoices first, which does not give you an accurate
picture of your payment habits.
So, which method should you use?
• For suppliers that you usually pay immediately, you
should use BBF account type
• For the rest we would suggest opening them as open
item account types as Pastel Evolution allows you to
print your monthly statements as though the suppliers
account is a BBF account type
You can switch between these two methods at any time. For
your exercise, you will set all suppliers as open item
suppliers.
Check Terms
Select whether you want Pastel Evolution to check the
suppliers’ balances and ageing to see that you are not over
your credit limit or terms with them. If this option is selected,
the agent that is processing a transaction will receive a
warning message in this regard.
Based on the agent security setup, the agent will either be
allowed to process the transaction when a warning is
received or need to notify a superior to complete the
transaction
Change Tax
The Charge Tax option is selected for all suppliers where tax
is payable. In South Africa, you are able to deselect this
option for suppliers that are not registered for vat.
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Lesson 5• 21
Option
Explanation
Settlement terms
This outlines the terms you have with the supplier in terms of
settling your account.
Credit limits
This outlines your maximum amount you can buy for on
credit.
Remittance Advice
Select whether to print or e-mail the suppliers remittance
advice to them or not. You can also select to do both. If you
are e-mailing the suppliers remittance advice, you can
specify the password for the supplier to use when receiving
the e-mailed copy.
Tax Number
The supplier’s tax number is their Vat Registration number
Registration
The registration number is the supplier’s company
registration number.
Terms
Select the Terms that you have with the Supplier
Interest Rate %
If an interest rate is being charged that is different to other
suppliers, then you will enter their rate here.
Settlement Discount %
Now you will enter the settlement discount. Pastel Evolution
only uses this to calculate the settlement discount but will not
automatically post an entry for this value. For example the
suppliers’ statements can be adjusted to reflect what the
settlement discount will be paid within the set terms.
If your supplier allows an overall discount no matter what
price is charged, then you will enter an amount here.
Automatic Discount %
Discount Matrix
Maintain Account in
Foreign Currency
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This discount % will be applied to all the suppliers’ invoices
and credit notes if selected in the Inventory Defaults for
Goods Received Vouchers and Returns To Supplier
(Maintenance… Inventory… Defaults).
If the Discount Matrix module is used, you can set the
discount from the list box.
If the account is to be maintained in a foreign currency, then
this option must be selected and a foreign currency code
selected from the drop-down list.
Once an account is setup for a particular currency, it cannot
be changed so make sure that you are setting it up correctly.
We will not use Multi Currency at this stage.
Pastel Evolution © Pastel
Option
Explanation
If you receive an overall discount from the supplier,, then you
will enter an amount here.
Automatic Discount %
This discount % will be applied to all the supplier’ss invoices
and credit notes if selected in the Inventory Defaults for
invoices and credit notes. (Maintenance / Inventory /
Defaults)
3. After completing the screen, click on the Contact Details tab and complete the screen as
follows:
4.
5.
6.
7.
8.
Thereafter, open the People tab.
At the bottom of the People screen click on the Select button.
The system will prompt you to save the account before continuing, click OK.
A list of people will appear, containing
containin Joe Black’s name.
Select Joe Black and click OK.. The system will filter Joe Black’s information through.
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Lesson 5• 23
9. The screen should display as follows:
10. The rest of the tabs are discussed in the table below:
Tab
Explanation
Bank and Other
This tab allows you to record the supplier’s bank details. This
screen also allows you to select either to
t print or email
statements, or tick both options if needed.
Annuity Billing
If you have this Add on module, this tab will allow you define
billing structures applicable
able to each supplier.
Inventory Items
This tab allows you to detail the items that are associated
with the supplier.
Incident History
This tab all form part of the Contact Management Module,
and gives you the opportunity to view and edit incidents that
were logged against supplier accounts.
Create the rest of the supplier accounts.
accounts
24 • 5 Lesson
Evolution Practitioner Cor
ore Course
Pastel Evolution © Pastel
SUMMARY
In this lesson we generated the master files for the Accounts Payabless Module. It is
important to input the data very accurately for reference and invoice purposes. If not, it could
pose problems in future when retrieving payments, attending to queries etc.
Some learning points to reflect on:
•
•
Setting up Accounts Payables defaults.
Creating different types of Master Accounts such as Areas, Groups, Customer Accounts
and so on.
You can also rename supplier accounts by going to Maintenance...Rename Accounts.
?
FORMATIVE ASSESSMENT
Create the following supplier account:
Mike spent an afternoon searching for a good courier service in Mayberry. One of his new
customers, Craig James from Pleasant Photography, requested that Mike courier one of his
photo orders to England.
Mike contacted the following supplier:
Name
Fast Track Couriers
Contact
Helen Pretorius
Tel:
(099) 876 5432
Address:
1789 Main Road, Mayberry West,
9999
After a pleasant conversation with Helen, they came to the following decision:
Term
30 Days
Limit
2000
Pastel Evolution © Pastel
Evolution Practitioner Core Course
Lesson 5• 25
Helen emailed him the following information with regard to her business:
Dear Mike,
I confirm the agreement to be as follows:
30 day account with no settlement % or discount. A maximum credit limit of 2000. Please find the
credit application form attached to this email.
As per our discussion earlier, herewith the information as per your request:
Tax Number:
Reg No
Accountant
Fax:
Email:
PO Box:
7489374893267
CK98765/07
Pieter Blake
(099)897 6567
Helen@fasttrack.co.za
PO Box 76, Mayberry, 9999
Hope this is in order.
Regards
Helen Pretorius
Mike responded:
Dear Helen,
Thank you for the information and confirmation. Herewith, please find attached the completed credit
application.
Just a request, I would like to have my statements emailed and posted.
Thank you.
Mike
Remember to create a new person in the system to accommodate Helen’s
Accountant. Fast Track Couriers will fall under the General Supplier group and
will use the open item system.
[15 marks]
The solution is available on the data disc.
26 • 5 Lesson
Evolution Practitioner Core Course
Pastel Evolution © Pastel