CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
TENDER DOCUMENT FOR PROVIDING
MECHANISED HOUSEKEEPING SERVICES
AT CIRE CAMPUS OF REC
CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION
of
RURAL ELECTRIFICATION CORPORATION LIMITED
(A Government of India Enterprise)
Shivarampally, NPA Post, Hyderabad – 500 052
Phones Office : 040-2401-5897, 2401-8583, 2401 5901 Hostel: 2401 7252
Fax : 040-2401-5896, E-mail : cire@recl.nic.in & cire.rec@gmail.com
Regd. Office : Core-4, SCOPE Complex, 7 Lodi Road, New Delhi –110 003
Website : www.recindia.com&www.recindia.nic.in
CIN – L40101DL1969GOI005095
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CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
TITLE
NOTICE INVITING TENDERS (NIT) FOR
PROVIDING MECHANISED HOUSEKEEPING
SERVICES AT CIRE CAMPUS OF REC
LIMITED, HYDERABAD
NIT NO. / DATE
002/18-6-2014
EMD
Rs. 25000/-
Total Manpower Required
16 members
LAST DATE OF SUBMISSION OF
15-7-2014 by 15:00 hrs
TENDER
PLACE OF TENDER SUBMISSION CIRE OF REC,
Shivarampally,
Near Aramgarh X Road,
NPA Post,
Hyderabad – 500 052
DATE & VENUE OF OPENING OF 15-7-2014 at 16:00 hrs
CIRE OF REC, Shivarampally, NPA Post,
TECHNICAL BID
Hyderabad – 500 052
DATE & VENUE OF OPENING OF 18-7-2014 at 16:00 hrs
CIRE OF REC, Shivarampally, NPA Post,
FINANCIAL BID
Hyderabad – 500 052
3 months from the date of opening of Financial bid
BID VALIDITY PERIOD
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CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
NOTICE INVITING TENDERS (NIT) FOR PROVIDING
MECHANISED HOUSEKEEPING SERVICES AT CIRE CAMPUS
OF REC LIMITED, HYDERABAD
TENDER DOCUMENT
Rural Electrification Corporation Ltd. (REC) is a Navratna Central Public Sector
Enterprise under Ministry of Power. The Corporation having registered office in New
Delhi has its presence all over the country through a network of 21 offices (5 - Zonal
Offices, 13 - Project Offices, 2-Sub-Officess, one training institute). The full details
about REC can be seen from the Corporation‟s web-site http://www.recindia.nic.in.
The Central Institute for Rural Electrification (CIRE OF REC) is the training institute of
Rural Electrification Corporation Limited, a Government of India Enterprise, which is
located at Shivrampally, Hyderabad in a sprawling area of 14.5 acres invites „Sealed
Bids’ for Mechanized Housekeeping Services of their Hostel Buildings, Office Buildings
and Campus from reputed agencies fulfilling the criteria laid down in Pre-Qualification
bid format at Annexure-2. The job specifications and scope of work are given in
Annexure-I. The format for Financial Bid is at Annexure- 3 (in 3 pages).
The contract period will initially be for a period of six months extendable on satisfactory
performance and mutual consent on same terms and conditions on yearly basis up to
three years.
2. The bids are to be sent in two parts – one sealed enveloped superscribed as ‘PreQualification Bid’ giving details in the format as per Annexure-2, and second
envelope superscribed as ‘Financial Bid’ in the format at Annexure-3 (in 3 pages). The
two sealed envelopes as above will be placed in another sealed envelope superscribed as
"BID FOR MECHANISED HOUSEKEEPING SERVICES" AND "NOT TO BE
OPENED BEFORE 15-7-2014". The bids shall be signed by a person duly authorized
on behalf of the bidder firm and shall be sent to:The Chief Manager (P&A)
Central Institute for Rural Electrification of
Rural Electrification Corporation Limited
NPA Post, Shivarampally, Near Aramgarh X Road
Hyderabad-500 052
3. The sealed bids will be received by CIRE OF REC up to 3.00 PM of 15-7-2014". Any
bid received after the prescribed deadline shall not be considered. The Pre-Qualification
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CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
bids will be opened on the same date i.e. 15-7-2014 at 4.00 PM in the presence of the
representatives of the bidders present.
The date of opening of financial bids will be on 18-7-2014 at 4.00 PM for such firms
which meet the prescribed pre- qualification criteria.
4. Earnest Money Deposit (EMD) of Rs.25,000/- (Rupees twenty five thousand only)
should accompany the Pre-Qualification Bid document. The EMD shall be paid in the
form of Demand Draft/Banker Cheque from a nationalized bank/Scheduled commercial
bank in favour of 'Central Institute for Rural Electrification' payable at Hyderabad.
Such EMD shall not carry any interest. Any bid not accompanied by requisite EMD
shall be deemed to be invalid and will be rejected by CIRE OF REC.
5. The EMD shall be forfeited:
a) If the bidder withdraws his bid during the period of bid validity.
b) In the case of successful bidder, if he fails to furnish the required Performance
Guarantee within the specified time limit.
6. The EMD of successful bidder shall be retained towards making of the security for the
performance of the contract and shall only be discharged after completion of the contract
period.
7. The bid shall remain valid for a period of 3 months from the date of opening of the
financial bid.
8. The Bidder should inspect the site before filling in and submitting the tender to get
fully acquainted with the scope of work as no claim whatsoever will be entertained for
any alleged ignorance thereof. Tender must be submitted in original and without making
any additions, alternations, and as per details given in other clauses given hereunder. The
requisite details shall be filled in by the Bidder in the Tender Document wherever
required.
9.
RATES AND PRICES
9.1 Bidders should quote the rates in the format given at Annexure-3. Incomplete bids
will summarily be rejected. All corrections and alterations in the entries of tender papers
will be signed in full by the Bidder with date. No erasing or over-writings are
permissible.
9.2 All statutory duties and taxes (including excise and customs), VAT and any other
taxes or charges may be clearly specified. Price quoted shall be firm and any variation in
rates, prices or terms during validity of the offer shall attract forfeiture of the EMD.
9.3 No additional charges, etc. would be payable.
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CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
9.4 The rates of minimum wages may be quoted as on 1.4.2014. Any further changes in
the minimum wages notified by Central Govt. will be applicable and borne by CIRE
OF REC on actual basis.
10.
TERMS OF PAYMENT
10.1 The Contractor will prepare monthly duty chart regarding deployment of workforce
during the month and also maintain a register on which day to day deployment of
personnel will be entered and the same will be checked with the Security Register being
maintained at the Gate. While raising the bill, the deployment particulars of the personnel
engaged during each month, shift wise, if any, should be shown and the payment will be
made accordingly. The Agency shall submit to CIRE OF REC an attested photocopy of
the attendance record and enclose the same with the monthly bill.
10.2 Payment will be released on monthly basis within a week after receipt of the
monthly bill along with attendance sheet of the workforce deployed during the month.
Before submission of the bill, the Agency shall ensure that the payment to persons
deployed by the Agency have been made for the billed period. The Contractor has to give
an undertaking, regarding payment of wages as per rules and laws in force, before
receiving the payment.
10.3 The CIRE OF REC shall pay the agreed amount on production of monthly bill. No
other charges of any kind shall be payable except as under the contract. There would be
no increase in rates payable to the Agency during the Contract period except
reimbursement of the statutory wages revised by the Government.
10.4 The Income-tax as applicable shall be deducted from the bill unless exempted by the
Income-tax Department. The agency shall deposit service tax at prevailing rates as per
GOI norms and submit the photocopy of the challan in support of the same.
11.
PRE-QUALIFICATION CRITERIA (in the format at Annexure-2)
The bidder shall necessarily be a legally valid entity either in the form of a Public
Limited/Private Limited company established under the Companies Act/Registered
Partnership Firm and should submit documentary evidence in respect of the following:(i)
(ii)
(iii)
(iv)
(v)
(vi)
A copy of Memorandum & Articles of Association of the company/
Certificate of Registration/Partnership Deed
The Bidder should be registered with the Income Tax (with valid PAN No.) and
also registered under the Labour Laws, Employees Provident Fund Organization,
ESI Corporation, etc.
Service Tax Registration No., TIN No.,
EPF Registration No.
ESI Registration No.
Valid Labour License issued by labour department and it should be in force duly
indicating the period of validity.
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CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
(vii)
Average annual turnover for the last three years should be more than Rs. 200
lakhs for which photo copy of the balance sheet / profit and loss account for the
relevant years should be submitted
(viii) The Bidder should have experience of having provided similar mechanized
housekeeping services in reputed organizations/Institutions/Universities including
at least one Public Sector (Central or State)/Govt. Dept. during the last three years
with at least (i) one single work order of more than Rs. 35 lakh; or two work
orders of more than Rs. 20 lakh each; or three work orders of more than Rs. 15
lakh each. Photo copies of documentary evidence towards above supported by
relevant satisfactory job completion certificates are required to be submitted
(ix)
Should have on roll manpower of more than 200 and payment of wages to
manpower should be made through bank credit/cheque.
(xi)
ISO 9001:2008 QMS Certification
(xii) SA 8000:2009 certification regarding social accountability standards
(xiii) OHSAS 18001:2007 Certification regarding Safety Management System
12.
EVALUATION OF BIDS
The bids will first be evaluated on the parameters fixed for prequalification criteria as per
details given at Clause 11. Financial bids of such bidders who meet the prequalification
criteria will thereafter be opened. Bidder quoting the lowest rates will qualify for award
of work.
13.
LIQUIDATED DAMAGES
CIRE OF REC reserves the right for termination of the contract at any time by giving
one month written notice, if the services are found unsatisfactory (as per Cl.14) and also
has the right to award the contract to any other agency at the cost, risk and
responsibilities of bidder and excess expenditure incurred on account of this will be
recovered by CIRE OF REC from the Security Deposit or pending bill. The Agency
shall not be entitled for compensation to any loss which he may incur in this regard.
14. DEDUCTIONS FOR EXCEPTIONS
The deductions shall be made for the following jobs, if missed as exception. Such
exceptions will duly be conveyed to the contractor by CIRE OF REC in writing:
i) Not properly carrying out the jobs as defined for „daily‟ - 2% on total monthly bill
(for each exception)
ii) Not properly carrying out the job as defined for „weekly‟ - 3% on total monthly
bill
(for each exception)
iii) Not supplying required number of personnel as stipulated on daily basis – 3% on
total monthly bill (if exceeds more than 3 occasions)
However, if the exceptions become general practice, action will be initiated as per clause
13 above.
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15.
PERFORMANCE GUARANTEE
15.1 The successful bidder shall furnish a performance guarantee for an amount equal to
ten (10) percent of the annual awarded value, within 7 working days from the date of
acceptance of the bid for due and proper fulfillment of contract.
15.2 EMD of successful bidder shall be discharged after receipt and acceptance of the
Performance Guarantee towards full Security Deposit in the valid format. EMD of
unsuccessful bidders shall be discharged after award of work to the successful bidder and
signing of contract thereof.
15.3 The performance guarantee provided by the successful bidder may be in the form of
a bank guarantee from a Nationalized Bank (as per format given in Annexure-5) which
should be valid for the period of contract from the date of issue.
16.
CONCILIATION/ ARBITRATION
16.1 If any dispute (s) or difference (s) of any kind whatsoever arise between the Parties,
the Parties hereto shall negotiate with a view to its amicable resolution and settlement
through a committee appointed by Corporate Office (CO), REC Ltd., New Delhi.
16.2 In the event no amicable resolution or settlement is reached between the parties
within 30 days after receipt of notice by one party, then the disputes or differences are
detailed above shall be referred to and settled by the Sole Arbitrator to be appointed by
CO, REC Ltd.
16.3 Notwithstanding the existence or any dispute or differences and/or reference
for the arbitration, the Contractor shall proceed with and continue without hindrance the
performance of the work under the contract with due diligence and expedition in a
professional manner and the payment due to the Contractor shall not be withheld on
account of such difference of arbitration proceedings unless such payment is a subject
matter of the arbitration.
16.4 The arbitration proceedings shall be in accordance with the prevailing
Arbitration and Conciliation Act, 1996 and Laws of India as amended or enacted from
time to time.
16.5 The venue of the arbitration shall be at the place decided by the CO, REC Ltd.
The fee & other charges of Arbitrator shall be determined by the arbitrator in terms of the
Act and shall be shared equally between the parties.
16. 6 The arbitrator will give the speaking and the reasoned Award. The parties will
not be entitled to any pendent-lite interest during arbitration proceedings.
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17.
FORCE MAJEURE
17.1 In the event of either party being rendered unable by Force Majeure to perform any
obligation required to be performed by them under the contract, the relative obligation of
the party affected by such Force Majeure shall be suspended for the period during which
such cause lasts.
17.2 The term “Force Majeure” as employed herein shall mean acts of God, War, Civil
Riots, Fire directly affecting the performance of the Contract, Flood and Acts and
Regulations of respective government of the two parties, namely CIRE OF REC and the
Contractor.
17.3 Upon the occurrence of such cause and upon its termination, the party alleging that
it has been rendered unable as aforesaid thereby, shall notify the other party in writing,
the beginning of the cause amounting to Force Majeure as also the ending of the said
clause by giving notice to the other party within 72 hours of the ending of the cause
respectively. If deliveries are suspended by Force Majeure conditions lasting for more
than 2 (two) months, CIRE OF REC shall have the option of canceling this contract in
whole or part at his discretion without any liability at his part.
17.4 Time for performance of the relative obligation suspended by Force Majeure shall
then stand extended by the period for which such cause lasts.
18.
APPLICABLE LAW AND JURISDICTION
All matters connected with this shall be governed by the Indian law both substantive and
procedural, for the time being in force and shall be subject to the exclusive jurisdiction
of Courts at Hyderabad
19. No alternative offer shall be considered.
20. CIRE OF REC reserves the right to annul the bidding process at any time prior to
award of contract including rejection of any or all bids after the same have been received,
without thereby incurring any liability to the affected bidder or any obligation to inform
the affected bidder/s on the ground of CIRE OF REC’s action.
21. CIRE OF REC reserves the right to accept/reject any bid and to cancel the bidding
process at any time and reject all bids, at any time prior to placement of order, without
thereby incurring any liability.
22. Any clarification on the documents may be obtained from
The Chief Manager (P&A)
Central Institute for Rural Electrification of
Rural Electrification Corporation Limited
NPA Post, Shivarampally, Near Aramgarh X Road
Hyderabad-500 052
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CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
Annexure – I
JOB SPECIFICATIONS AND SCOPE OF WORK
A.
AREA COVERAGE FOR MECHANISED HOUSEKEEPING SERVICES
CIRE OF REC premises spread over an area of 14.5 acres consisting of Administration,
Teaching, Hostel Buildings, Other Buildings, Hostel Warden Quarter and entire Campus located
on the National Highway No. 7, Near Aramgarh Circle, Shivarampally, Hyderabad - 500 052.
1. Scope of House Keeping Services
The Agency shall provide House Keeping, Upkeep, Maintenance of CIRE OF REC
Premises and its Campus, including Administrative Block, Hostel Block, Teaching Block, all
other Buildings, corridors, staircases, open areas and terraces as per details given below.
a) All rooms/areas of the Administrative and Teaching building like Classrooms,
Conference Room, Computer lab, Library, Officers/Faculty Rooms, Staff Rooms,
Assembly Hall, etc.
b) All areas of Hostel Buildings (which includes 40 rooms, Recreation room,
Gym/Prayer room, etc.)
c) In and around Administrative cum teaching building, Hostel Building and Open Area
including the area covered under Horticulture
d) Corridor areas, Stair cases and Terrace area of Administrative cum Teaching
buildings, Hostel Buildings and Other Buildings
e) Roof Top Water Tanks and Water Storage Tanks (Underground)
f) All Pantry and Lunch rooms of Employees/Participants
g) Electrical Installation/DG set rooms/areas
h) Receptions, Lounges, Stores, Recreation, Washing Rooms, etc.
i) All Open areas, pavements areas, jogging track in CIRE OF REC campus
j) All areas surrounded by the boundary wall of CIRE OF REC including footpath on
the front side of CIRE OF REC Campus.
k) The rooms which are currently not in regular use are to be cleaned and maintained
weekly or as and when desired by CIRE OF REC.
l) The Agency shall move Furniture & Fixtures, Office Equipments and EDP
Equipments when ever required with due care to different locations of the Office.
Daily Services
i) Removals of waste material from open areas and other areas.
ii) Sweeping, mopping and wiping of all floors, dusting and vaccumising of furniture,
cup-boards, telephone instruments, doors, windows, ventilators, blinds and glass
partition using glass cleaning chemicals to keep all such articles dust free during the
morning time.
iii) Vacuum cleaning/washing of carpets wherever provided at the CIRE OF REC.
iv) Filling water in desert/room/water coolers etc. wherever provided.
v) Upkeep of office/classroom/hostel/hostel rooms/catering areas/library/ reception
counter/store/lobby etc.
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CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
Weekly Services
i) Mechanical washing and scrubbing of floor area with detergents, dust removing
chemicals and polishing of the floor areas etc.
ii) Removal of cobwebs, dusts, termites, insects, pests etc.
iii) Windows sponging and cleaning.
iv) Keeping ceiling and table/pedestal fans, air-conditioning grills dust free.
v) Cleaning of dustbins and buckets with detergents.
vi) Upkeep of partition glasses and panes with utmost care and by application of glass
cleaning chemicals.
vii) Detergent cleaning of sanitary wares.
viii) Polishing & oiling of door closers, door handles, and other brass fittings with
Silvo/Brasso/Lubricants. Dusting & cleaning of Murals, Sceneries, Photo-frames,
idols, etc.
ix) Polishing of taps and other steel fittings in the toilets with Silvo/Brasso.
x) To spray Finit/Baygon, etc. in hostel rooms, class rooms, office rooms, auditorium,
conference hall, dining room etc. to keep all such areas insects free. This may also be
required daily in hostel.
xi) The Agency will provide the Finit pump or Baygon spray and the spraying material.
xi) Shampooing/Spraying/Disinfecting of all carpets.
xii) Specialized cleaning of computers, peripherals, hardware, telephones, work stations
and other sophisticated equipments as per direction of CIRE OF REC.
xiii) The Agency shall clean the solar panels installed at the terrace of Administrative and
Hostel buildings on weekly basis.
2. Cleanliness
a) The Agency shall ensure cleaning work including sweeping of floor, wet floor cleaning
and dusting of walls, doors and windows from inside and outside, ceiling, staircase,
cleaning of tables, chairs and cupboards, removing cobweb in all the buildings on a
regular basis to ensure dust free and clean environment.
b) The Agency shall arrange to wipe the glass panels, doors & windows from inside &
outside, window panes/glass door panels, inside and outside to ensure marks free
appearance.
c) Cleaning of the entire area of CIRE OF REC premises including stores, pantry rooms,
the areas where the catering services are being provided in the Administrative
building shall be the responsibility of the Agency.
d) Cleaning shall be done with approved material manually or by using Mechanized
equipment like vacuum cleaners, scrubbing machine, carpet shampooing machine,
etc.
e) Furniture, fixtures, exhaust fans, ceiling fans, etc. to be cleaned regularly without
causing any damage to their exteriors, polish, finish, paint, etc. so that they appear
always clean and dust free.
f) The Agency shall ensure that the floors and carpet area are cleaned and polished with
suitable cleaning material on a regular basis or as and when required as informed by
CIRE OF REC. In no case acid will be used for cleaning purposes.
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g) The Agency shall ensure cleaning and wiping the toilets daily and the wash basins at
least thrice a day (in the morning and after every break in the training program) to
ensure neat and dry environment. The Agency shall not use any type of acid to clean
the toilets. However, the Agency shall use reputed brand cleaner approved by CIRE
OF REC for wiping steel pipes/water taps, etc.
j) The Agency shall ensure sweeping of the open area to provide neat and clean
atmosphere.
3. General Maintenance at Adminstrative Buildings
a) The Agency shall ensure that all the office rooms, training halls and service areas
properly cleaned, dusted and sprayed with room fresheners of the approved quality by
9.30 am daily and subsequently as required during the day.
b) The Agency shall provide following services in each training room, Assembly Hall
/Conference Room, etc. whenever programs are conducted in the same:
i) The training room shall be readied on the previous evening by 1700 hrs and shown
to the coordinating officer and his approval obtained.
ii) To clean and arrange the class rooms, chairs and Table in order as advised by
Training Coordinator in every session and before/after the program.
c) The Agency shall maintain in the prescribed format on a daily basis a checklist for the
upkeep and maintenance of CIRE OF REC campus and to be submitted to CIRE OF
REC.
d) The agency will ensure collection and segregation of bio degradable and non-bio
degradable garbage and arrange for disposal of garbage at such specified place on a
daily basis.
e) Accumulation of garbage/waste in premises will not be acceptable. It shall be the
responsibility of the Agency to segregate and dispose off the garbage and/or at any
time when garbage is accumulated in a larger quantity as per prescribed
norms/practice by the local Authority, if any.
f) Dust, waste materials shall be collected in proper bins and disposed of immediately.
Plastic bags shall be used in all the dust bins in the premises, Dining places, pantry,
etc. for easy collection and disposal; so that the dust bins are maintained neat & clean
and in a hygienic condition.
g) The Agency shall provide the following toiletries on regular basis as per consumption
in the toilets/ wash rooms of Administrative Building as prescribed by CIRE OF REC
i) Liquid Soap including the container
ii) Paper Napkins/Towels
iii) Naphthalene Balls
iv) Air Fresheners in wash basins and Toilets
v) Toilet Paper Rolls
h) The Agency shall arrange to procure the consumable items/materials of best quality for
providing house keeping, upkeep and maintenance services as approved by CIRE OF
REC and for which the payment will be made on actual basis on verifying the
Register to be maintained for issue and usage of the same.
i) The Agency shall arrange all tools and tackles for cleaning, sweeping, mopping,
wiping, scrubbing, polishing and washing in and around the area. The Agency shall
also provide to workers required number of gumboots, rubber hand gloves, helmets,
brushes, gunny bags and tools and tackles for protective sanitary and general cleaning.
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j) Agency shall also arrange for all other equipments/materials not mentioned in the list
or scope that may be required for providing housekeeping and maintenance services in
the CIRE OF REC.
4. General Maintenance Services at Hostel Buildings
The Agency shall provide house keeping and maintenance services in the Hostel
including managing the reception, check-in and check-out formalities, cleanliness,
upkeep and maintenance of hostel rooms, maintenance of gym/prayer room, terrace and
common open area of the hostel including all allied services to the guests.
a) The Agency under Reception service shall ensure registration of participants and guest
to the Hostel in the Register and also in the computer software to be provided by CIRE
OF REC. The same has to be indicated to the Mess Contractor for making the
boarding arrangements.
b) The Agency is required to provide assistance services round the clock on at three shift
basis to all the guests/participants. The services include carrying the bags/baggage of
the guests/participants from Gate/Reception/Administrative building to the allotted
room and at the time of checking in/out, without any payment.
c) The Agency shall ensure the provision of water and other items required to be
provided in the hostel rooms and as and when requested by the guests.
d) The Agency shall ensure placing of newspapers at the Reception/Hostel rooms as
provided by CIRE OF REC.
e) The Agency shall provide a Welcome kit to be supplied by the CIRE OF REC to the
Agency, containing the following, in each room, to be placed in a presentable manner
at the time of check-in:
i) Welcome Letter
ii) Details about Hyderabad with places of interest
ii) Rate list for Taxi Charges including directory of nearby Taxi Service providers as
given by CIRE OF REC
iv) Telephone Nos. details
v) Details of services and facilities available
f) The Agency shall keep a Complaint/Suggestion Book at Reception to record
complaints/suggestions on services rendered by the Agency and such complaints shall
be taken note of and acted upon immediately, All Complaints made by the
Guests/visitors must be brought to the notice of CIRE OF REC along with details of
actions taken.
g) The Agency shall be responsible to keep room(s) ready in all respects daily and within
reasonable time after the vacation of the room(s) by the guest(s).
h) The Agency shall ensure the washing of all linen including blankets and Curtains. The
linens are to be changed as and when requested by the guest(s) or at alternate dates.
Required linen shall be provided by CIRE OF REC and maintained by the Agency.
i) The Agency shall ensure the following toiletries/items daily in the toilet/hostel Room
of each Guest/Participant(s) as prescribed and provided by CIRE OF REC:· Soap and Shampoo Sachets
. Mosquito Repellent of approved quality and Mosquito bat
· One Newspaper
. Towels
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. Water Mugs and glass tumblers which are hygienically cleaned and wrapped,
. Electric Tea kettle, cups and saucers - 2 nos. and tea spoons
. Tea/coffee sachet, Biscuits packets and sugar cubes wherever applicable
j) The Agency shall maintain the recreation facilities provided by CIRE OF REC and also
issue and receive back the sports items/articles such as TT balls, rackets, shuttle cocks,
etc. to the guests/participants. Required number of such items will be provided by CIRE
OF REC to the Agency.
B. OTHER TERMS & CONDITIONS
1. The Agency will be responsible for proper maintenance and safety of all furniture &
fixtures, materials, goods, electronic items, stocks, books, periodicals, vehicles lying in
CIRE OF REC premises, etc. The cost of missing items /shortages of stocks / materials etc.
will be deducted from the monthly payments / any others sum / deposit due to the
Agency‟s.
2. The Agency will maintain its gadgets & equipments, etc. in good working conditions
with all safety measures at its own cost and expenses. The Annual maintenance Charges of
the equipments/gadgets, etc. owned by the CIRE OF REC will be borne by the CIRE OF
REC. However, the Agency will be responsible for its proper upkeep and regular
maintenance.
3. The Agency shall devote his full attention to the work of house keeping and shall
discharge its obligations under the agreement most diligently and honestly.
4. The Agency shall provide uniforms, identity card, name badges and safety items/kits,
shoes etc. to its employees, as required under law and as per CIRE OF REC‟s instructions
at his own cost and expenses. All personnel of the Agency will wear the same in clean
condition while on duty. CIRE OF REC shall not pay any extra charges to the Agency
against these items.
5. Desired level of cleanliness in the entire complex of the CIRE OF REC will be
maintained and for this all materials / instruments / tools etc. will be provided by the
agency. The supervisor of the Agency will attend to complaints on urgent basis round the
clock.
6. Instruments, etc. to be provided in sufficient quantity (as decided by CIRE OF REC) by
the Agency may include the following:
a. Glass Cleaners
b. Vacuum Cleaner
d. Polishing Machine
e. Brasso/Silvo/ Polishing Material etc.
f. Kit for plumbing operations
7. Specialized maintenance of all hostel rooms and bathrooms along with furniture,
fixtures, mattresses, pillows, blankets, bathroom/ hostel room/office room/class room,
linen, bathroom fittings, buckets, sanitary wares, brackets, etc. will be ensured.
8. The agency shall ensure that staff deployed are trained in House Keeping bear good
conduct and physically fit and healthy for the work and not more than 50 years of age.
The agency will get their antecedents, character and conduct verified.
9. The skilled, semiskilled and/or unskilled persons deployed by the agency shall be of
sound physical & mental health and should not be under the influence of any drug or liquor
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CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
during duty and have full knowledge & experience to competently complete the job
assigned to them.
10. The Agency shall obtain necessary license, permit, consent, sanction, etc., as may be
required or called for from / by local or any other authority for doing such work. The
Agency shall comply at its own cost with all applicable laws, rules and regulations in force
from time to time whether of Central or State or local Govt. as applicable to him or to this
contract without any liability and responsibility to CIRE OF REC, whatsoever it maybe.
11. The Agency shall bear all taxes, rates, charges, levies or claims, whatsoever, as may be
imposed by the State, Central Government or any local body or authority. The Agency
shall furnish such proof of payment of compliance or the obligations including registration
certificates, receipts, licenses, clearance certificates etc. as may be required by the CIRE
OF REC from time to time.
12. The Agency shall provide and be responsible for payment of wages, salaries, bonus,
social charges, insurance, food, accommodation, transport, medical and canteen facilities
and other statutory privileges and facilities as applicable to its personnel as per relevant &
applicable law/rules/regulations and orders of the Central Government/State
Government/local authorities or other authorities as are in force from to time.
13. The agency shall be solely responsible for compliance to the provisions of various
labour and industrial laws, such as, wages, allowances, compensations, EPF, Bonus.
Gratuity, ESI etc. relating to personnel deployed by it at CIRE OF REC or for any accident
caused to them and the CIRE OF REC shall not be liable to bear any expense in this
regard. The Agency shall make payment of wages to workers engaged by it by the
stipulated date irrespective of any delay in settlement of its bill by the CIRE OF REC for
whatever reason. The Agency shall also be responsible for the insurance of its personnel.
The Agency shall specifically ensure compliance of various Laws/Acts, and their reenactments/amendments/modifications
14. The security Deposit shall be released without interest after 3 months of completion of
the contract period only after being satisfied of the successful completion of the contract
and no liabilities from the Agency or the its employees. In case of any complaint, the
security deposit shall be discharged only after adjusting all dues, liabilities etc. including
withdrawals of EPF of workers engaged during contract period or after submitting the
individual EPF account details to be certified by Provident fund commissioner‟s office,
submission of receipts of payment of service tax (month wise details) duly certified by
Central Custom & Excise office etc., if any, as specified in the tender at appropriate places.
15. In case of any change of constitution of the agency, the rights of CIRE OF REC should
not suffer.
16. All personnel engaged under this contract by the Agency shall be employees of
Agency. CIRE OF REC shall not have any liability/ responsibility to absorb the persons
engaged by the Agency and/or to extend any type of recommendation etc. for obtaining
any job in CIRE OF REC or elsewhere.
17. The Agency shall maintain all records/registers as required to be maintained by him
under various labour laws and other statutory laws in force and as amended from time to
time, mentioned above and produce the same before the Statutory Authorities as well as the
Authorities of CIRE OF REC as and when required.
18. It shall be the Agency‟s responsibility to take protective measures to protect the
property and persons and prevent accidents during the contract period. He shall indemnify
the CIRE OF REC against all claims of damage or injury to any person or persons or
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CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
property resulting from and in the course of this contract. The Agency shall keep the CIRE
OF REC indemnified against all the claims and liabilities.
19. A local representative of Agency shall be In-charge of the entire contract and shall be
responsible for the efficient rendering of the services under the contract. While working at
the premises of CIRE OF REC, they shall work under directives and guidance of CIRE OF
REC and will be answerable to CIRE OF REC. This will, however, not diminish in any
way, the agency‟s responsibility under contract to the CIRE OF REC.
20. A senior level representative of the Agency shall visit CIRE OF REC premises at least
once-a week and review the service performance of its personnel. During the weekly visit,
Agency‟s representative will also meet the CIRE OF REC officer dealing with services
under the contract for mutual feed back regarding the work performed by his personnel and
removal of deficiencies, if any, observed in their working. The day-to-day functioning of
the services shall be carried out in consultation with and under direction of the CIRE OF
REC.
21. The agency shall not deploy or shall discontinue deploying the person(s), if so desired
by the CIRE OF REC at any time without assigning any reason whatsoever. The Agency
shall ensure that any replacement of the personnel, as required by CIRE OF REC for any
reason specified or otherwise, shall be effected promptly without any additional cost to the
CIRE OF REC. The personnel being deployed shall ordinarily be continued and would not
be changed without written intimation and consultation with CIRE OF REC.
22. The agency shall ensure that the personnel deployed by it are disciplined and do not
participate in any activity prejudicial to the interest of the CIRE OF REC/Govt. of
India/any State/or any Union Territory.
23. The Agency shall maintain good standard of services as indicated. The performance of
the agency will be reviewed on monthly basis and in case the services are not found up to
the mark the Agency‟s contract will be terminated even before the expiry of contract
period by giving one month's notice.
24. CIRE OF REC reserves the right to reduce or increase the manpower for housekeeping,
if considered necessary. In either case the contract amount payable to the Agency shall
stand modified under the Contract on pro-rata basis.
25. In case any personnel of the Agency is implicated in any law suit or is injured by any
person or group of persons agitating mob etc. during the course of performing his
duty/their duties for CIRE OF REC it shall be the sole responsibility of the Agency to
defend its personnel in the court of law or to extend all medical and financial help etc.
without charging any cost to the CIRE OF REC.
26. In case it is found that any theft, pilferage, loss or damage has occurred to the person,
property or premises of the CIRE OF REC due to negligence of personnel in performing
his/ her duty and /or absence from the place of duty and/or not providing substitute by the
Agency or any other reason, the cost of all such losses or damages as assessed by CIRE OF
REC shall be recovered from the Agency‟s monthly bill or from his security. In such
matters, where required, the agency will investigate and submit a report to CIRE OF REC
and maintain liaison with the police. FIR will be lodged by CIRE OF REC, wherever
necessary. If need be, joint enquiry comprising of both the parties shall be conducted and
responsibility fixed.
27. In case CIRE OF REC is implicated in any law/suit on account of not fulfilling of any
or all obligations under any law or due to performing the duties by any personnel of the
Agency, all cost of defending such suit settlement of claims penalty etc. shall be borne by
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CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
the Agency or recovered from the due amounts payable to the agency and/or from the
security deposit held by CIRE OF REC.
28. The agency shall ensure that all staff appointed by them is fully loyal-to and assist the
CIRE OF REC during normal periods as well as during strike and other emergencies for
the protection of personnel and property both moveable and immoveable to the entire
satisfaction of the CIRE OF REC.
29. In the event of any person deployed by the agency being on leave/absent, the agency
shall ensure suitable alternative arrangement to make up for such absence. To meet such
eventualities the agency shall make provision for leave reserve.
30. In case of non-compliance/non-performance of the services according the terms of the
contract, the CIRE OF REC shall be at liberty to make suitable deductions from the bill
without prejudice to its right under other provisions of the contract.
31. The decision of CIRE OF REC in regard to interpretation of the Terms & Conditions
and the Agreement shall be final and binding on the Agency.
32. In case of failure of the Agency in fulfilling the contract, the competent authority of
CIRE OF REC may at its discretion, terminate the contract either in part or full of the total
services provided by giving one month advance notice to the Agency assigning reasons
thereof. On termination of the contract, it shall be the responsibility of the Agency to
remove his men and materials within two days or date specified by CIRE OF REC. CIRE
OF REC shall not indemnify any loss caused to the agency by such terminations,
whatsoever it maybe.
33. That, if at any stage during the period of the contract any case involving moral
turpitude is instituted in a court of law against the Agency or its employees, the CIRE OF
REC reserves exclusive and special rights for the outright termination of the contract
without any notice to the Agency and in that event the Agency shall not be entitled to any
compensation from the CIRE OF REC.
34. The Agency shall not assign or sub-contract any of these contracts. In case of
violation/contravention of any of the terms and conditions mentioned herein, the CIRE OF
REC reserves the right to terminate the agreement forthwith without giving any notice to
the Agency and without prejudice to its right to recover damages and other charges/cost to
the CIRE OF REC from amount payable to him or otherwise.
35. Any violation of instructions/agreement or suppression of facts will attract cancellation
of agreement without any reference.
36. The Agency shall ensure that none of his worker/supervisor except those permitted in
writing stay in the CIRE OF REC premises when not on duty. In the event of noticing such
an incident a penalty of Rs.1,000/- will be imposed. However, provision for a change
room/rest room will be provided by CIRE OF REC for employees on duty. Stay in the
hostel rooms/dining hall or any premises not authorized are strictly prohibited and shall be
ensured by the Agency.
37. Any complaint by CIRE OF REC, if not attended within prescribed time may attract a
penalty of Rs. 500/- for each complaint to the Agency or as decided by CIRE OF REC.
G. REQUIRED WORKFORCE:
The bidder has to provide the required workforce to maintain the buildings and the
campus in qualitative manner of the degree specified in the job order and to the satisfaction of
the Officer-In-Charge. The selection of workforce at Sl. No. 1 to 4 will be done by CIRE OF
REC. Any workforce deployed found to be not capable or unsuitable for the job, the same has to
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CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
be changed immediately as per the procedure. A monthly duty chart giving the details of
workforce deployed along with photographs has to be provided to the Officer-in Charge.
The bidder must employ adult and skilled labour only. Employment of child labour will
lead to the termination of the contract. The successful bidder shall engage only such workers,
whose antecedents have been thoroughly verified, including character and police verification and
other formalities. The bidder shall ensure that the entire workforce deployed should wear
uniform and identity card while on duty and adhere to timings fixed by the Institute.
Sl
No
1
2
3
4
5
The requirement of workforce to be deployed on monthly basis is given hereunder:Details of
No of
Qualifications
Responsibilities
Work Force Persons
Supervisor
1
Degree holder and In-Charge of all House Keeping
experience in
Activities/Staff of the entire campus. To be
House Keeping
available in the office from 8.00am to 4.00
works/ Hotel
pm.
Management
Receptionists
3
Intermediate or
To Work in 3 shifts round the clock and
above with fluency responsible for the entire hostel work, i.e.,
in Hindi and
registration, keeping the rooms ready,
English with
attending/helping the participants during
computer
the stay, up keeping of the indoor games
knowledge
and TV room, display of the details of
Desirable:
programmes being conducted and to be
Experience of
conducted, and any other work assigned by
working in a
CIRE OF REC.
Hotel/Institute
Plumber
1
Skilled, Qualified
Responsible for all Plumbing works and
& Experienced
supply of water in the campus. Periodically
Person
check the plumbing items and submit
report to the Officer-in-charge. To be
Available in office from 6.30 am to 10.30
am and 4.00 pm to 8.00 pm.
Mali
1
Skilled, Qualified
Responsible
for
maintenance
and
(Gardener)
& Experienced
development of Lawns, Gardens and
Person
plants/trees in the campus. To be Available
in office from 8.00 am to 4.00 pm.
House
10
Unskilled –
2 members (1 men and 1 women) for office
Keepers
5 men and 5
cleaning & 4 members (2 men and 2
women
women) for Campus cleaning including
Horticulture work. All to be Available in
office from 7.30 am to 3.30 pm.
4 members (2 men and 2 women) for
Hostel cleaning to be available in the
Hostel from 9.00 am to 5.00 pm
Total
16
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CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
The contractor shall provide additional manpower as detailed below as and when required on
daily/monthly payment basis as requested by the Officer-in Charge. The rates for the same may
also be mentioned in the quotation. The rates quoted for the additional manpower will not be
considered for awarding the tender to the contractor/agency.
The requirement of additional workforce on daily/monthly payment basis as and
when required to be deployed is given hereunder. The rate for the same may be quoted at
Annexure – 4.
Sl No
Details
Work Force
No of
Persons
Required
3
1
Electricians
(in 3 shifts)
2
Mason
1
3
Carpenter
1
4
Painter
1
5
Additional
House
Keepers
1
Qualifications
Skilled,
Qualified &
Experienced
Person
Skilled, &
Experienced
Person
Skilled, &
Experienced
Person
Skilled, &
Experienced
Person
Unskilled (men
or women)
Responsibilities
To Work in three shifts i.e., from 6.00 am
- 2.00 pm & 2.00 pm to 10.00 pm and
from 10.00 pm to 6.00 am. Responsible
for operational and maintenance of all
electrical equipment in the campus and
switching on and off of DG Set for
providing 24 hours power supply to DR
Centre, making all arrangements at
Classroom before start of the Programme
and on completion of the Programme and
at Hostel before occupation of the room by
the participants. He should also look after
the Solar Systems available like Solar
Pumping System, Solar Power Packs,
Solar Street lights, Solar water heating
systems, etc. in the Campus.
On daily basis as and when required for
undertaking repair works in the Campus
On daily basis as and when required for
undertaking repair works in the Campus
On daily basis as and when required for
undertaking painting works in the Campus
On daily basis as and when required
depending upon necessity for undertaking
any housekeeping works in the Campus
The bidder shall survey the area and make assessment for utilization of above manpower
effectively in the Campus. The bidder has to prepare the chart/checklist for the different works to
be carried out on daily and weekly basis. The bidder has to obtain the signature of the Officer-inCharge in chart/checklist towards the completion of the work done. Payment of wages towards
manpower deployed will be on actual basis.
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CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
H. SUPPLY OF MATERIAL AND CONSUMABLES:
All materials/consumables used for cleaning purposes should be supplied by the
Contractor and payment will be made on actual basis. The materials/consumables purchased
should of branded, BIS standard and permissible one and to be purchased from
Super/Hyper Markets with proper bill/invoice so as to verify and make payment of the same.
All materials/consumables other related items to be used for performing
housekeeping services shall be provided by the successful bidder/agency. The agency shall
assess the quantity of consumables to be used and supply them in advance and store them at
CIRE OF REC in the store room assigned on fortnightly basis. The stores are to be
replenished at least 5 days in advance. Consumables shall be issued every morning in
presence of an official with proper record. The quantity of consumables will be determined
based on the need at the appropriate place and the need will be based on keeping the place
neat, clean and tidy with all round good fragrance.
List of some of the consumables and durables to be used for the mechanized
Housekeeping by the successful bidder/Contractor (Bidder may add consumables and
durables if required)
A. Consumables
1) Floor Duster
2) White dusters
3) Yellow dusters
4) Room Fresheners
5) Air Fresheners
6) Urinal Cubes
7) Naphthalene balls
8) Sponges
9) Multipurpose cleaner
10) Disinfectant liquid of reputed make
11) Floor cleaning liquid
12) Brooms (Hard and Soft with long and short handles)
13) Brasso or equivalent
14) Liquid toilet cleaner
15) Plastic Scrubber
16) Floor cleaner
17) Nylon scrubber
18) Scrubbing Brush Hard /Black Brush
19) Blue Dry Mop Com. (important)
20) Scotch Brite or equivalent, etc.
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CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
B. Durables
1)
2)
3)
4)
5)
6)
7)
8)
9)
Toilet Brush
Glass Wiper
Floor wiper /Rubber Squeeze
Dustpan
Vacuum pump
Dust Control mop
Spray bottles
Kentucky Mop or equivalent
Buckets (small and large)
Note: -The successful bidder on awarding the contract should produce the
MATERIAL SAFETY DATA SHEET (MSDS) of all chemicals used in the premises.
20 | P a g e
CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
ANNEXURE‐2
MECHANISED HOUSEKEEPING SERVICES – PRE-QUALIFICATION BID
1.
THE COMPANY
a)
Name :
b)
Type
:
Public Limited/Pvt. Ltd. /Registered Firm (Pl. tick)
(Pl enclose copy of Memorandum/Articles of Association/ Certificate of Registration)
c)
Regd. Address
d)
Address of Office at Hyderabad:
e)
:
Contact Person‟s :
i) Name & Design.
:
ii) Tel No. Landline:
iii) Email ID
Mobile :
:
2.
PAN No.
:
(Please enclose photocopy)
3.
TIN No. :
(Please enclose photocopy)
4. Service Tax No. :
(Please enclose photocopy)
5. EPF Registration No.
(Please enclose photocopy)
6. ESI Registration No.
(Please enclose photocopy)
7. Annual Turnover for the last 3 years:
(Should be more than Rs. 200 lakh and please enclose copies of audited balance sheet
and P&L A/c.)
2013‐14
2012-13
2011-12
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CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
8. Experience of similar work in the field during the last three years:
(Should have provided mechanized housekeeping services in reputed organizations
including at least one PSU/Govt. Deptt. with work order not less than (i) Rs.35 lakh
in a single order; or (ii) Rs.20 lakh each in two orders; or (iii) Rs. 15 lakh each in
three orders).
Please submit copies of documentary evidence e.g. work order and corresponding
satisfactory job completion certificates from clients specifying value and period of
work order.
9. No. of Manpower on your Roll
:
10. ISO 9001:2008 QMS Certification:
Yes/No
11. SA 8000:2009 certification regarding social accountability standards: Yes/No
12. OHSAS 18001:2007 Certification of Safety Management System: Yes/No
Signatures of Authorized Signatory
Name
Designation
Seal:
22 | P a g e
CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
Annexure‐3
MECHANISED HOUSEKEEPING SERVICES – FINANCIAL BID
SI. No
Details of Scope of Work
In Rs. per month
1
Manpower wages as per details in
Appendix - I
2
Charges towards tools & gadgets as
per details in Appendix-II
3
Service Charges or Any
Charges (please specify)
4
Applicable Taxes
applicable taxes)
5
Total
(Pl.
other
specify
all
In word Rupees_________________________________________________________
_____________________________________________________________________).
The terms and conditions contained in the Tender Document are acceptable to us.
Signatures of authorized person
Name
Designation
23 | P a g e
CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
APPENDIX-I OF ANNEX.3
LIST OF MANPOWER PROPOSED TO BE DEPLOYED FOR MECHANISED
HOUSEKEEPING WORK AS DETAILED IN ANNEXURE-I
Sl.
No.
Category
Male/
Female
No. of
Manpower
1
Supervisor
Male
1
2
Male
3
3
Receptionists
(in 3 shifts)
Plumber
Male
1
4
Mali (Gardener)
Male
1
5
House Keepers
Male -5
Female-5
10
6
Service charges, if any
7
Taxes (Pl. specify)
8
Grand Total (Rs.)
Min. wages
as on 1.4.14
per month
(Rs.)
Total
wages
(Rs.)
16
The manpower given above will be supplied on monthly basis, and the actual wages to be
paid on actual manpower deployed on above quoted rates.
We undertake that the minimum wages as may be prescribed by Central Government
from time to time will be paid to the manpower deployed. We also undertake that all statutory
requirements e.g. EPF, ESI, etc. will be met by us and the required documents will be submitted
to CIRE OF REC/REC.
The terms and conditions contained in the Tender document are acceptable to us.
Signatures of Authorized Person
Name
Designation
24 | P a g e
Seal
CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
APPENDIX-II OF ANNEX.3
LIST OF TOOLS, CLEANING EQUIPMENTS AND GADGETS TO BE USED
FOR MECHANISED HOUSEKEEPING WORK AS DETAILED IN ANNEXURE-I
1) The successful bidder/ contractor shall arrange at his cost all tools and tackles for
cleaning, sweeping, wiping, scrubbing, polishing and washing in and around the
area. The successful bidder/contractor
shall also arrange for all other
equipments/materials not mentioned in the list or scope that may be required for
providing housekeeping and maintenance services at their own cost.
2) Brand new Machines from a reputed supplier or manufacturer such as Eureka
forbes/Taski/Karcher/Roots only should be brought by the contractor and should
always be in working condition. The list of bare minimum machinery & equipment to
perform daily jobs at the site should be:
EQUIPMENTS DETAILS
Sl. No
Description
Qty
1
Signage boards
3
2
Glass cleaning Kit
2
3
Double Bucket Wringer Trolley
3
4
Single Disc Scrubbing Machine
1
5
Wet & Dry Vacuum Cleaner Machine (Heavy duty)
2
6
Mechanical sweepers
2
7
Water Jet High Pressure Machine
1
These Machines and Tools should on no account be taken away from the site without prior
intimation to CIRE OF REC.
The terms
acceptable to us.
and
conditions
Signatures of Authorized Person
Name
Designation
Seal
25 | P a g e
contained
in
the
Tender
document
are
CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
Annexure - 4
RATE QUOTED FOR ADDITIONAL MANPOWER TO BE DEPLOYED AS
DETAILED ON DAILY AND MONTHLY BASIS
Sl.
No.
Category
1
Electricians
(in 3 shifts)
Mason
Carpenter
Painter
Additional
Mali
(Gardener)
Additional
House
Keepers
2
3
4
5
6
7
8
Male/ Female
Daily
Minimum
Wages
Min. wages
as on 1.4.14
per month
(Rs.)
Total
wages
(Rs.)
Male
Male
Male
Male
Male
Male/
Female
Service
charges, if any
Taxes if any
The manpower given above will be supplied as and when required on daily or monthly
basis and the actual wages to be paid on actual manpower deployed on above quoted rates.
The rate quoted for the above will not be considered for arriving at lowest rate quoted by
the Firm/Agency.
The terms and conditions contained in the Tender document are acceptable to us.
Signatures of Authorized Person
Name
Designation
26 | P a g e
Seal
CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
Annexure - 5
Proforma towards Performance Security
Ref. No.
Bank Guarantee No
Dated
To
Central institute for Rural Electrification
Dear Sirs,
1. In consideration of Central institute For Rural Electrification of Rural Electrification
Corporation Ltd., NPA Post, Sivarampally,Hyderabad-500 052 (hereinafter called the “Owner”
which expression shall unless repugnant to the subject or context include its successors and
assigns)having entered
expression
shall
into a contract No. dated(hereinafter called 'the Contract' which
include
all
the
amendments
thereto)
with
M/s
having its registered/head office at (hereinafter referred to as the 'Contractor') which
Expression shall, unless repugnant to the context or meaning thereof include all its successors,
administrators, executors and assignees) and CIRE OF REC having agreed that the Contractor
shall furnish to CIRE OF REC a performance guarantee for Indian Rupees/.............. for the
faithful performance of the entire contract.
2. We (name of the bank) registered under the laws of having head/registered office
at
(hereinafter referred to as "the Bank", which
expression shall, unless repugnant to the
context or meaning thereof, include all its successors, administrators, executors and permitted
assignees) do hereby guarantee and undertake to pay immediately on first demand in writing
any /all moneys to the extent of Indian Rs./- (in figures) [Indian Rupees/- (in words)
] without any demur, reservation, contest or protest and/or without any
reference to the
Contractor. Any such demand made by CIRE OF REC on the Bank by serving a written notice
shall be conclusive and binding, without any proof, on the bank as regards the amount due and
payable, notwithstanding any dispute(s) pending
27 | P a g e
before any
Court,
Tribunal, Arbitrator or
CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
any
other
authority and/or
any other matter or thing whatsoever, as liability under these
presents being absolute and unequivocal.
We agree that the guarantee herein contained shall
be irrevocable and shall continue to be enforceable until it is discharged by CIRE OF REC in
writing. This guarantee shall not be determined, discharged or affected by the liquidation,
winding up, dissolution or insolvency of the Contractor and shall remain valid, binding and
operative against the bank.
3.
The Bank also agrees that CIRE OF REC at its option shall be entitled to enforce
this Guarantee against the Bank
as
a principal debtor, in the first instance, without
proceeding against the Contractor and notwithstanding any security or other guarantee that CIRE
OF REC may have in relation to the Contractor's liabilities.
4. The Bank further agrees that CIRE OF REC shall have the fullest liberty without our
consent and without affecting in any manner our obligations hereunder to vary any of the terms
and
conditions of the said contract or to extend
time
of performance by the
said
Contractor(s) from time to time or to postpone for any time or from time to time exercise of
any of the powers vested in CIRE OF REC against the said Contractor(s) and to forbear or
enforce any of
the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation, or extension being granted to the
said Contractor(s) or for any forbearance, act or omission on the part of CIRE OF REC or any
indulgence by CIRE OF REC to the said Contractor(s) or any such matter or thing whatsoever
which under the law relating to sureties would, but for this provision, have effect of so relieving
us.
5. The Bank further agrees that the Guarantee herein contained shall remain in full force
during the period that is taken for the performance of the contract and all dues of CIRE OF REC
under or by virtue of this contract have been fully paid and its claim satisfied or discharged or till
CIRE OF REC discharges this guarantee in writing, whichever is earlier.
6.
This Guarantee shall not be discharged by any change in our constitution, in the
constitution of CIRE OF REC or that of the Contractor.
7.
The Bank confirms that this guarantee has been
issued with observance of
appropriate laws of the country of issue.
8.
The Bank also agrees that this guarantee shall be governed and construed in
accordance with Indian Laws and subject to the exclusive jurisdiction of Indian Courts of the
place from where the purchase order has been placed.
28 | P a g e
CENTRAL INSTITUTE FOR RURAL ELECTRIFICATION::HYDERABAD
9.
Notwithstanding anything
contained
hereinabove,
Guarantee is limited to Indian Rs./ (in figures)
] and our guarantee shall remain in force
our liability under this
[Indian Rupees/- (in words)
until. In case of any extension of contract,
Performance Guarantee will be suitably extended.
Any claim under this Guarantee must be received by us before the expiry of this Bank
Guarantee. If no such claim has been received by us by the said date, the rights of CIRE OF
RECunder this Guarantee will cease. However, if such a claim has been received
by us within the said date, all the rights of CIRE OF REC under this Guarantee shall be
valid and shall not cease until we have satisfied that claim.
In witness whereof, the Bank through its authorized officer has set its hand and stamp on
this ….....Day of…..... 20
at…..................
WITNESS NO. 1
--------------------------
-------------------------
(Signature)
(Signature)
Full name and official
Full name, designation and
address (in legible letters)
address (in legible letters)
Bank stamp
Attorney as per Power of Attorney No…..........
Dated….................
WITNESS NO. 2
-------------------------- (Signature)
Full name and official address (in legible letters)
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