Chapter 41 - Summer School
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Chapter 41 SUMMER SCHOOL Overview: This chapter contains information regarding: Summer School Feeders and Principals Summer School Other Contacts Summer Calendars Enrolling Students in Summer School Removing Enrollment Records Adding Course Requests Registering Students Who Will Attend Both Face to Face and GHSGT Summer Programs Teachers Scheduling Attendance Determining No-Shows Withdrawing Students Special Ed Students Grade Reporting SUMMER SCHOOL FEEDERS AND PRINCIPALS High HOST SUMMER SCHOOL NAME Centennial High School NUMBER Grades 866 09-12 FEEDER SCHOOLS PRINCIPAL Eric Jones Centennial HS North Springs HS Riverwood HS Johns Creek High School 741 09-12 Patrick Martin Johns Creek HS Chattahoochee HS Northview HS Langston Hughes High School 742 09-12 Felisa Ford Langston Hughes HS Creekside HS Milton High School 804 09-12 Heidi Ballog Milton HS Alpharetta HS Roswell HS Westlake High School 914 09-12 Kathy Conner Westlake HS Banneker HS Tri-Cities HS Revised June 14, 2012 1 Middle HOST SUMMER SCHOOL NAME NUMBER Grades FEEDER SCHOOLS PRINCIPAL Holcomb Bridge Middle School 690 06-08 Holcomb Bridge MS Autrey Mill MS Haynes Bridge MS Matt Vance Northwestern Middle School 682 06-08 Northwestern MS Crabapple MS Elkins Pointe MS Hopewell MS Dale Becker Renaissance Middle School 706 06-08 Renaissance MS Bear Creek MS Laryn Nelson Ridgeview Charter Middle School 974 06-08 Ridgeview Ch MS Sandy Springs MS Angelo Umoh Sandtown Middle School 697 06-08 Sandtown MS McNair MS Camp Creek MS Kendrick Lyles Taylor Road Middle School 698 06-08 Taylor Road MS River Trail MS Webb Bridge MS Angela Roberson Woodland Middle School 693 06-08 Woodland MS Paul D. West MS John Madden, Jr. NUMBER Grades FEEDER SCHOOLS PRINCIPAL Hapeville Charter Middle School 988 06-08 Hapeville Charter MS Marcia Lowe Hapeville Charter Career Academy 982 09-11 Hapeville Career Academy Jannard Rainey NUMBER Grades FEEDER SCHOOLS PRINCIPAL 823 09-12 All High Schools Doryiane Gunter NUMBER Grades FEEDER SCHOOLS PRINCIPAL Charter HOST SUMMER SCHOOL NAME Virtual High School HOST SUMMER SCHOOL NAME Fulton County Virtual High School Ga High School Graduation Test Sites HOST SUMMER SCHOOL NAME Revised June 14, 2012 2 Frank McClarin High School 936 10-12 All South High Schools Shadelle Denson Independence High School 938 10-12 All North High Schools Gwen Harris NUMBER Grades FEEDER SCHOOLS COORDINATORS Campbell Elementary School 672 KK-05 All South Elementary Schools Ann Medlock, Shazzma Croks Holcomb Bridge Middle School 690 06-12 All North Middle and High Schools Dottie Pettes, Judie Erickson ESY HOST SUMMER SCHOOL NAME NOTE: For registration purposes, students from all north high schools will be enrolled in Roswell High School (852) for summer school. This is system ONLY, students will physically attend Holcomb Bridge Middle School Lake Windward Elementary School 654 Sandtown Middle School 697 KK-05 All North Elementary Schools Nancy Erickson, Jessie Ivey, Amy Penn 06-12 All South Middle and High Schools Latrina Coxton NOTE: For registration purposes, students from all south high schools will be enrolled in Banneker High School (740) for summer school. This is system ONLY, students will physically attend Sandtown Middle School SUMMER SCHOOL OTHER CONTACTS High HOST SUMMER SCHOOL NAME Data Clerk Registration Data Clerk Grading Summer Secretary Summer Tech Centennial High School Irita Mullen Irita Mullen Johns Creek High School Sandy Kirkpatrick Sandy Kirkpatrick Langston Hughes High School Gilda Beavers Gilda Beavers Milton High School Kathy Gayton Kathy Samples Leslie Davis Brantly Saye Westlake High School Ouida Burke Ouida Burke Juanita Lumpkin Data Clerk Grading Rosemary Pforsich Summer Secretary Holcomb Bridge Middle School Data Clerk Registration Rosemary Pforsich Northwestern Middle School Carol Anne Haase Carol Anne Haase Middle HOST SUMMER SCHOOL NAME Revised June 14, 2012 Summer Tech 3 Renaissance Middle School Suzette Questel Suzette Questel Ridgeview Charter Middle School Marilee Thorsby Marilee Thorsby Sandtown Middle School Sylvette Bagayoko Sylvette Bagayoko Taylor Road Middle School Kim Oliver Kim Oliver Woodland Middle School Fay PhillipsSharpe Fay PhillipsSharpe Data Clerk Registration Data Clerk Grading Tracy Walton Tracy Walton Stefanie Orgertrice Stefanie Orgertrice Data Clerk Registration Data Clerk Grading Summer Secretary Pat Jones Pat Jones Pat Jones HOST SUMMER SCHOOL NAME Data Clerk Registration Summer Secretary Summer Tech Frank McClarin High School Kim Elliott LaNeisha Paige Ricky Wan Independence High School Kathy Samples Dawn Scullion Charter HOST SUMMER SCHOOL NAME Hapeville Charter Middle School Hapeville Career Academy Summer Secretary Summer Tech Virtual High School HOST SUMMER SCHOOL NAME Fulton County Virtual High School Ga High School Graduation Test Sites Revised June 14, 2012 4 CALENDAR Middle School/High School First day of school: June 4, 2012 Last day of school: June 25, 2012 GHSGT - High School First day of Remediation: July 9, 2012 Last day of Remediation: July 13, 2012 Science Remediation 1st and 2nd Period Social Studies Remediation 1st and 2nd Period Mathematics Remediation 1st and 2nd Period English Language Arts Remediation 1st and 2nd Period Writing Remediation 1st Period Only Test Days Social Studies: Math: Writing: English/Language Arts: Science: Make-Ups: July 16, 2012 – a.m. July 17, 2012 – a.m. July 18, 2012 – a.m. July 18, 2012 – p.m. July 19, 2012 – a.m. July 19, 2012 – p.m. Virtual - High School First day of school: June 14, 2012 Last day of school: July 20, 2012 Summer Virtual High School begins later then the face to face high school summer program in order to accommodate those students registered in face to face summer school classes that do not make. Extended Year School Since begin and end dates are dependent on each IEP, special Ed programs will follow the same calendar as the regular Ed programs. Any student finishing before the scheduled last day of the program will be withdrawn as of the last day of attendance. Revised June 14, 2012 5 Enrolling Students in Summer School Student Currently Enrolled in Fulton County School Student Center >> Demographic >> Entry/Withdrawal Scroll below the “Regular School Year” entry/withdrawal information Scroll to the bottom to the “Summer School” portion of Entry/Withdrawal Click on New Complete the following fields: Building >> building number where student will attend summer school Calendar >> S Entry Code >> U Entry Date >> Face to Face = June 4, 2012 (Centennial, Johns Creek, Langston Hughes, Milton, Westlake, or ESY sites) GHSGT = July 9, 2012 (Independence and McClarin) Fulton County Virtual Summer School = June 14, 2012 Click on Save Revised June 14, 2012 6 Student NOT Currently Enrolled in Fulton County School User MUST be in the Summer School Environment before enrolling a non-Fulton County student Click on “Set Environment” Click to check the Summer School radio button Click OK Notice there will always be a symbol of the sun next to school year whenever user is in the summer school environment Student Center >> New Student Entry Enter: Last Name and choose Female or Male Click Search Enter: Grade and First Name “Student” Tab, Enter: Birth date, Races and native Language Revised June 14, 2012 7 “Building” Tab enter: Building: Summer School Building Number Override Building of Residence: Needs Review Override Reason: Validating Address Calendar: S Entry Code: A(Home Study), P(Private Sch), T(Another GA Public Sch), O(Other State or Country) Entry Date: Face to Face = June 4, 2012 (Centennial, Johns Creek, Langston Hughes, Milton, Westlake, or ESY sites) GHSGT = July 9, 2012 (Independence or McClarin) Fulton County Virtual Summer School = June 14, 2012 “Address” Tab Enter: Physical Address: House Number, Street Name, Cite, State, and Zip Phone Information: Phone Type and Phone Number Print Flags: Choose Schedules and Report Cards Click on Search Plan Areas Click on Save Revised June 14, 2012 8 Validate Building Override (Click OK) If the student is being added to a summer school that is NOT the user’s building, then a message similar to this one may be received: The message is stating that the current user will only be able to see summer school specific information on this student. Removing Summer School Record If a student is enrolled into summer school by mistake OR a student decides BEFORE summer school begins that he/she will not attend, remove the summer school record. Student Center >>Demographic >> Entry/Withdrawal Scroll down to the Summer School enrollment line Click on the Delete radio button to add a check mark Click on the Delete Button NOTE: If the record to be removed belongs to a student who only has one enrollment record in Summer School and NONE in Regular School, contact your support specialist to delete the record all together. Revised June 14, 2012 9 Add Course Requests User MUST be in the Summer School Environment before adding any course requests Click on “Set Environment” Click to check the Summer School radio button Click OK Notice there will always be a symbol of the sun next to school year whenever user is in the summer school environment Middle School Course Numbers Course ID 23.0110000 23.0120000 23.0130000 23.0140000 23.0150000 23.0160000 26.0110000 27.0210000 27.0220000 27.0230000 40.0610000 41.0170000 45.0070000 45.0080000 45.0090000 Title Lang Arts 6 Lv O Lang Arts 7 Lv O Lang Arts 8 Lv O Reading 6 Level O Reading 7 Level O Reading 8 Level O Life Science Math 6 Level O Math 7 Level O Math 8 Level O Earth Science Sci/Phy World Lv O Social Studies 6 Social Studies 7 Georgia Studies 8 High School Course Numbers Course ID 17.0110001 23.0510001 23.0510002 23.0610001 23.0610002 23.0620001 23.0620002 23.0630001 23.0670001 26.0120001 26.0120002 26.0611001 26.0611002 Title General Health 11th Amer Lit/Comp 11th Amer Lit/Comp 9th Lit/Comp 9th Lit/Comp 10th Lit/Comp 10th Lit/Comp World Lit/Comp Multicul Lit/Comp Biology Biology Environmental Sci Environmental Sci Revised June 14, 2012 10 27.0621001 27.0621002 27.0622001 27.0622002 27.0623001 27.0623002 27.0624001 27.0624002 27.0850001 27.0850002 36.0510001 40.0110001 40.0110002 40.0530001 40.0530002 40.0640001 40.0640002 45.0570005 45.0610001 45.0810001 45.0810002 45.0830001 45.0830002 60.0110001 60.0110002 60.0120001 60.0120002 60.0710001 60.0710002 60.0720001 60.0720002 GPS Algebra GPS Algebra GPS Geometry GPS Geometry GPS Advance Algebra II (Math III) GPS Advance Algebra II (Math III) GPS Pre-Calculus GPS Pre-Calculus Advanced Mathematical Decision Making Advanced Mathematical Decision Making Personal Fitness Physical Science Physical Science Chemistry Chemistry Earth Systems Earth Systems Am Govt/Civics Economics U S History U S History World History World History French 1 French 1 French 2 French 2 Spanish 1 Spanish 1 Spanish 2 Spanish 2 GHSGT Sites 0000000029 GHSGT Assessment ELA GPS 0000000023 GHSGT Assess ELA Dual GPS/QCC 0000000025 GHSGT Assessment Math GPS 0000000022 GHSGT Assessment Math QCC 0000000031 GHSGT Assessment Science GPS 0000000019 GHSGT Assess Sci Dual GPS/QCC 0000000038 GHSGT Assessment Soc St GPS 0000000021 GHSGT Assess SoSt Dual GPS/QCC 0000000032 GHSGT Remediation ELA 0000000016 GHSGT Remediation Math 0000000014 GHSGT Remediation Science 0000000030 GHSGT Remediation Soc St 0000000035 GHSGT Writing Assessment GPS 0000000018 GHSGT Writing Assessment QCC 0000000037 GHSGT Writing Remediation Revised June 14, 2012 11 Fulton County Virtual Summer School 11.3310001 FCVS Web Design 11.3310002 FCVS Web Design 17.3110001 FCVS Gen Health 23.3430010 FCVS AP Lang/Comp 23.3430011 FCVS AP Lang/Comp 23.3430012 FCVS AP Lang/Comp 23.3510001 FCVS 11th AmLit 23.3510002 FCVS 11th AmLit 23.3520001 FCVS Eng Lit/Comp 23.3520002 FCVS Eng Lit/Comp 23.3610001 FCVS 9th Lit/Comp 23.3610002 FCVS 9th Lit/Comp 23.3620001 FCVS 10th Lit/Comp 23.3620002 FCVS 10th Lit/Comp 23.3630001 FCVS World Lit 23.3670001 FCVS Multicultural Lit 26.3120001 FCVS Biology 26.3120002 FCVS Biology 27.3621001 FCVS GPS Algebra 27.3621002 FCVS GPS Algebra 27.3622001 FCVS GPS Geometry 27.3622002 FCVS GPS Geometry 27.3623001 FCVS GPS Adv Alg 27.3623002 FCVS GPS Adv Alg 27.3810001 FCVS IntegrAdv Alg 27.3810002 FCVS IntegrAdv Alg 27.3830001 FCVS Integ Alg II 27.3830002 FCVS Integ Alg II 27.3850001 FCVS Adv Math Dec Making 27.3850002 FCVS Adv Math Dec Making 27.3860001 FCVS Math of Ind/Govt 27.3860002 FCVS Math of Ind/Govt 27.3870001 FCVS Math of Fin 27.3870002 FCVS Math of Fin 27.3930040 FCVS Acc Integ Pre-Calc H 27.3930041 FCVS Acc Integr Pre-Calc H 27.3930042 FCVS Acc Integr Pre-Calc H 27.3930601 FCVS Acc Int PreCal H 27.3930602 FCVS Acc Int PreCal H 36.3510001 FCVS Pers Fitness Revised June 14, 2012 12 40.3110001 FCVS Phys Sci 40.3110002 FCVS Phys Sci 40.3510001 FCVS Chemistry 40.3510002 FCVS Chemistry 40.3810001 FCVS Physics 40.3810002 FCVS Physics 45.3511001 FCVS Political Sci 45.3570002 FCVS AmGovt/Civics 45.3610001 FCVS Economics 45.3711001 FCVS World Geog 45.3810001 FCVS US History 45.3810002 FCVS US History 45.3830001 FCVS World History 45.3830002 FCVS World History 50.3211001 FCVS Intro to Art 50.3211002 FCVS Intro to Art 60.3110001 FCVS French I 60.3110002 FCVS French I 60.3120001 FCVS French 2 60.3120002 FCVS French 2 60.3710001 FCVS Spanish I 60.3710002 FCVS Spanish I 60.3720001 FCVS Spanish 2 60.3720002 FCVS Spanish 2 Student Center >> Search From the summer school environment, change the School Number to the Summer School Number and click on Search Click to choose appropriate student Student Center >> Scheduling >> Course Requests Revised June 14, 2012 13 Key the appropriate course number(s), then click “Save” HIGH SCHOOL ONLY: When a Student Should be Registered for Both Summer School and GHSGT Remediation/Testing In the event that there is a student who will be attending both face to face summer school (Centennial, Johns Creek, Langston Hughes, Milton, or Westlake) and one of the GHSGT sites (McClarin or Independence), please do the following: 1. Register the student in the face to face summer school (Centennial, Johns Creek, Langston Hughes, Milton, or Westlake) 2. Add the course requests for the student 3. Email the following information to Pat Jones, in the summer school office (JonesPR@fultonschools.org): a. Student ID b. Student Name c. Grade d. Current School e. GHSGT Site f. Course number(s) that should be added as course request(s) at the GHSGT site TEACHER Summer school teachers must be identified by summer school building in order to have access to the summer school environment. The Office of Student Information will give teachers the appropriate access according to the teacher lists submitted. All initial summer school teacher lists must be submitted to Doryiane Gunter in the Summer School Office no later than close of business Friday, May 18. SCHEDULING All scheduling will be done with Macquelyn Brown during Summer School Scheduling and Grading Training. Revised June 14, 2012 14 ATTENDANCE Face to face middle, face to face high school, GHSGT sites will take Period attendance; ESY sites will take Daily attendance; Virtual High School, attendance is not taken at all. All attendance is to be taken during the first twenty minutes of each period. Teachers will mark attendance through TAC, in the same manner as during the regular school year. There are, however, two differences in how attendance is handled during summer school. Due to analytical reasons, one difference is how students are marked on the first day of school. Unlike the first day of school during any regular school year, students not in attendance will be marked absent beginning with the first day of summer school. This is very important and all summer school staff/teachers must understand. Actual absence reason is the second difference in summer school attendance. There are only two absence reasons utilized during summer school at the middle school level and three at the high school level; none of which are excused. They are as follows: Middle Schools: U Unexcused – When a student is absent. X Tardy – When a student is tardy. High Schools: U Unexcused – When a student is absent. X tardy15min – When a student is less than 15 minutes tardy. (Any tardy greater than 15 minutes is considered absent) Z >15mintrdy – When a student is more than 15 minutes tardy. (Anything greater than 15 minutes is considered absent; this code will calculate as an absence while indicating the student is in attendance) Revised June 14, 2012 15 DETERMINE NOSHOW STUDENTS Any student not in attendance by count day is to be withdrawn (inactivated). Be certain the Leave Date is the same as count day, June 5, 2012 and the Leave Code is set to W. All withdrawals must be completed by 4:00 p.m. on June 5, 2012. Student Center >> Demographic >> Entry/Withdrawal Withdrawal Code: W – Transfer to another sch in sys Withdrawal Date: 06/05/2012 (count day) Comments: “Student is a No-Show” WITHDRAWING STUDENTS Students are to be withdrawn (inactivated) from summer school in eSchool if they stop attending. Be certain the Leave Date is the last day of attendance and the Leave Code is set to W. Student Center >> Demographic >> Entry/Withdrawal Withdrawal Code: W – Transfer to another sch in sys Withdrawal Date: Last day of attendance Comments: Notes are optional Revised June 14, 2012 16 SPECIAL EDUCATION STUDENTS There are two categories of students with disabilities receiving summer services: 1. IRR students will be attending summer school (SALE) for recovery purposes; these are the SALE students. These students have attendance data entered, eat breakfast and lunch, and earn transportation in the same manner as general education students. These IRR students should have registered for summer school in the same manner as the general education SALE students. 2. Students receiving in-class extended school year services may not attend daily; programs for ESY students are IEP- driven. These students have attendance taken by the individual teachers, eat breakfast and lunch, and earn specialized Transportation. Services for Exceptional Children will send summer school site Principals a list of the students described in number 2. These students are not registered through the SALE process; they do, however, need to be flagged as ESY students. Any questions regarding students receiving Extended School Year services should be directed to the appropriate Coordinator in the Services for Exceptional Children Department. There may be exceptions to these categories that will be handled separately. In those cases, the appropriate Coordinator will provide information directly to local school personnel and to Transportation. Revised June 14, 2012 17 MIDDLE SCHOOL – GRADE REPORTING NOTE: Must be logged in to the summer school environment (watch for the sun to be visible in the upper right hand corner next to the school year) Always filter on Active Students (Demographic, Summer Status = A) STEP 1 – Search for Modeled Schedules If there are any students who still have a modeled schedule, that student will not appear on the class list. Run the following search and make certain to click “keep” for any applicable student. The below search is for all active students in your school who have modeled schedules. Student Center>Search>Advanced Search If names are produced from this search, click on the student, KEEP the schedule. To verify “no records found,” please re-run the search. STEP 2 – Scheduling Synchronization This procedure updates any schedule changes which were made to the student’s schedule and creates and builds report card records in the Master Schedule. This process may be run more than once; it will not delete grades. Mark Reporting Center>Calculations>Scheduling Synchronization Click Run STEP 3 – Comments Up to 5 comments may be chosen by the teachers. All comments are accessible in TAC (Teacher Access Center) via a drop down table and, if needed, teachers have the option to print a list of Comments. STEP 4 – Mark Entry by Teachers Teachers perform “Load from Gradebook” in TAC which populates the R1 grade. Teachers will log into Teacher Access Center and enter grades. The teachers should have a copy of TAC – Grade book directions. Revised June 14, 2012 18 STEP 5 – Missing Grade Submission Reports This report will list teachers who have not submitted grades through TAC (Teacher Access Center. The report will include teacher and course information. It will only display teachers who have not entered any information for the course-section. Mark Reporting Center >> Reports >> Report Cards >> Missing Submission: Select the building [should default] and Report Card Run 5 If school chooses to have eSchool generate and send an email to any teacher who has not submitted grades for one or more classes check the Email Teachers option. Enter any filters (for specific course and/or teacher if necessary) Click Run STEP 6 – Student Mark Summary (search for missing grades) Mark Reporting Center>Reports>Report Cards>Student Mark Summary Report Building: School number Report Card Run: 5 Page Break After Each Student: Leave blank Print Marks: Selected, click in the drop down and choose 2 Check For Blank Marks: Click to check radio button Mark types: Choose Summer School - R1 Absence Types: Choose None Comment Types: Choose None Include MBS Students: Leave blank Print All Courses for students with at least one selected mark: Leave blank Include Standards And Competencies Section: Leave Blank Click Run Revised June 14, 2012 19 STEP 7 – Verification Report Print and distribute to the teachers. Teachers should sign the report to indicate grades are accurate and return the report to an administrator. NOTE: DO NOT ALLOW TEACHERS TO LEAVE THE BUILDING BEFORE VERIFICATIONS ARE COMPLETE AND ALL CORRECTIONS HAVE BEEN MADE Mark Reporting Center>>Reports>>Report Cards>>Verification Sheets Select the building [should default] Select Report Card Run 5 Enter sorting information based on teacher Click Run All corrections are to be made by the teacher in TAC. STEP 8 – Generate MR Data Warehouse Mark Reporting Center>>Calculations>>Generate MR Warehouse Building: Should default Report Card Run: 5 Use June 25, 2012 for both dates (Demographic As of Date and Earliest Withdrawal Date for Inactive Students) Click on RUN STEP 9 – Printing Report Cards Mark Reporting Center>>Reports>>Report Cards>>Print Report Cards Revised June 14, 2012 20 Building: Should default Report Card Run: 5 Mailing Report Cards: Send cards to student address only Click RUN STEP 10 – Assign Course Credit Mark Reporting>>Assign Course Credit Building: Should default School Year: 2012 RC Run: 5 Run Calculation For: Only For Prompted Year Revised June 14, 2012 21 STEP 11 – Calculate NGA Mark Reporting>>Calculations>>GPA Calculations Building: Should default School Year: 2012 Run Calculation For: Only For Prompted Year Maximum RC Run: Leave Blank GPA Types: Choose MS By Term – Term = 5 STEP 12 – Generate Transcript Data Warehouse (Post to Course History) Mark Reporting>>Calculations>>Generate Transcript Data Warehouse Building: Should default Group Courses By: Term Course Area GPA Type: MSRCR – MS By Term Print Courses Without Marks: Click to check radio button Earliest Withdrawal Date for Inactive Students: leave blank Revised June 14, 2012 22 HIGH SCHOOL – GRADE REPORTING NOTE: Must be logged in to the summer school environment (watch for the sun to be visible in the upper right hand corner next to the school year) Always filter on Active Students (Demographic, Summer Status = A) STEP 1 – Search for Modeled Schedules If there are any students who still have a modeled schedule, that student will not appear on the class list. Run the following search and make certain to click “keep” for any applicable student. The below search is for all active students in your school who have modeled schedules. Student Center>Search>Advanced Search If names are produced from this search, click on the student, KEEP the schedule. To verify “no records found,” please re-run the search. STEP 2 – Scheduling Synchronization This procedure updates any schedule changes which were made to the student’s schedule and creates and builds report card records in the Master Schedule. This process may be run more than once; it will not delete grades. Mark Reporting Center>Calculations>Scheduling Synchronization Click Run STEP 3 – Comments Up to 3 comments may be chosen by the teachers. All comments are accessible in TAC (Teacher Access Center) via a drop down table and, if needed, teachers have the option to print a list of Comments. STEP 4 – Mark Entry by Teachers Teachers perform “Load from Gradebook” in TAC which populates the R1 grade. NOTE: Teachers should enter an “I” for any students in sections where the EOCT were administered by paper and pencil and the scores have not been received. EOCT administered online will have scores available immediately upon completion of the test and teachers are to enter those scores into TAC before “loading from grade book”. Teachers will log into Teacher Access Center and enter grades. The teachers should have a copy of TAC – Grade book directions. Revised June 14, 2012 23 STEP 5 – Missing Grade Submission Reports This report will list teachers who have not submitted grades through TAC (Teacher Access Center. The report will include teacher and course information. It will only display teachers who have not entered any information for the course-section. Mark Reporting Center >> Reports >> Report Cards >> Missing Submission: Select the building [should default] and Report Card Run 5 If school chooses to have eSchool generate and send an email to any teacher who has not submitted grades for one or more classes check the Email Teachers option. Enter any filters (for specific course and/or teacher if necessary) Click Run STEP 6 – Student Mark Summary (search for missing grades) Mark Reporting Center>Reports>Report Cards>Student Mark Summary Report Building: School number Report Card Run: 5 Page Break After Each Student: Leave blank Print Marks: Selected, click in the drop down and choose 2 Check For Blank Marks: Click to check radio button Mark types: Choose Summer School - R1 Absence Types: Choose None Comment Types: Choose None Revised June 14, 2012 24 Include MBS Students: Leave blank Print All Courses for students with at least one selected mark: Leave blank Include Standards And Competencies Section: Leave Blank Click Run STEP 7 – Verification Report Print and distribute to the teachers. Teachers should sign indicating grades are accurate and return to administrator. NOTE: DO NOT ALLOW TEACHERS TO LEAVE THE BUILDING BEFORE VERIFICATIONS ARE COMPLETE AND ALL CORRECTIONS HAVE BEEN MADE Mark Reporting Center>>Reports>>Report Cards>>Verification Sheets Select the building [should default] Select Report Card Run 5 Enter sorting information based on teacher Click Run All corrections are to be made by the teacher in TAC. STEP 8 – Generate MR Data Warehouse Mark Reporting Center>>Calculations>>Generate MR Warehouse Building: Should default Report Card Run: 5 Use June 25, 2012 for both dates (Demographic As of Date and Earliest Withdrawal Date for Inactive Students) Click on RUN STEP 9 – Printing Report Cards Mark Reporting Center>>Reports>>Report Cards>>Print Report Cards Building: Should default Report Card Run: 5 Mailing Report Cards: Send cards to student address only Revised June 14, 2012 25 Click RUN STEP 10 – Assign Course Credit Mark Reporting>>Assign Course Credit Building: Should default School Year: 2012 RC Run: 5 Run Calculation For: Only For Prompted Year STEP 11 – Calculate NGA Mark Reporting>>Calculations>>GPA Calculations Building: Should default School Year: 2012 Run Calculation For: Only For Prompted Year Maximum RC Run: Leave Blank GPA Types: Choose Numeric Grade Average – Term = 5 STEP 12 – Generate Transcript Data Warehouse (Post to Course History) Mark Reporting>>Calculations>>Generate Transcript Data Warehouse Revised June 14, 2012 26 Building: Should default Group Courses By: Term Course Area GPA Type: NGA – Numeric Grade Average Print Courses Without Marks: Click to check radio button Earliest Withdrawal Date for Inactive Students: leave blank Revised June 14, 2012 27 HIGH SCHOOL SUMMER REPORT CARDS FOR STUDENTS WITH EOCT SCORES All report cards for those students with complete grades in course history will be processed from the summer school sites on June 25, 2012; students with complete grades are those students with courses only consisting of final exam courses or EOCT administered online. (Electronic scores are available immediately upon completion of the test). All report cards for those students waiting on EOCT scores where the tests were administered using paper and pencil will be generated at the district as soon as the test scores are received from the state. The Office of Assessment and Evaluation will enter the EOCT scores; once entered, the Office of Student Information will process the grades. The Summer School Office will send, through school mail, two sets of report cards, mailing labels, and EOCT individual student reports to each home school principal. Schools are to mail one copy of the report card and the EOCT report home to the students and the other copies should be filed with each student’s permanent record. Revised June 14, 2012 28 SUMMER SCHOOL CLASSXP SPECIFICS FOR TEACHERS TAKING ATTENDANCE Most schools will take Period attendance; McClarin and Independence will take daily attendance and Virtual High School will not take attendance at all. Attendance is to be marked during the first 15 minutes of each class. All teachers are to verify attendance daily using any of a variety of methods. Teachers will mark attendance through his/her seating chart in ClassXP, just as during the regular school year. There are, however, two differences in how attendance is handled during summer school. Due to analytical reasons, one difference is how students are marked the first day of school. Unlike the first day of school during any regular school year, students not in attendance will be marked absent beginning with the first day of summer school. This is very important and all summer school staff/teachers must understand. Actual absence reason is the second difference in summer school attendance. There are fewer absence reasons utilized during summer school (two in middle and elementary and three in high school), none of which are excused. They are as follows: Middle and Elementary Schools: U Unexcused – When a student is absent all day. X Tardy – When a student is tardy for school. High Schools: U Unexcused – When a student is absent all day. X tardy15min – When a student is less than 15 minutes tardy for school. (Any tardy greater than 15 minutes is considered absent for the day) Z >15mintrdy – When a student is more than 15 minutes tardy for school. (Anything greater than 15 minutes is considered absent for the day, this code will calculate as an absence while indicating the student is in attendance) Teachers should refer to the TAC Companion Guide Chapter – all tasks and processes will be the same as during the regular school year. Revised June 14, 2012 29
