Jefferson Lab Users Group Report
John Arrington (Users Group Chair) Physics Division, Argonne Na<onal Lab JSA Programs CommiBee, Nov 7th, 2013 Outline
§  Users Group Board of Directors –  Members –  Users Group ac0vi0es •  Mee#ngs •  Awards/Prizes •  Outreach •  User Support –  Future Plans User Group Board of Directors (UGBoD)
Next election
spring 2014:
Vice-chair,
3 at-large members,
Postdoc member,
Graduate Student
member
wiki.jlab.org/cugwiki
User Group Board of Directors (UGBoD)
Ø  Represents users to the Jefferson Lab Management, JSA, and outside stakeholders •  Represent Users on Director’s Safety Council •  Represent JLab Users to NUFO Ø  Follow up on user ques<ons, comments, complaints, sugges<ons… Ø  Manage awards (Thesis Prize, Postdoc Prize, Poster Prize…) Ø  Organize the Annual User Mee<ng and two satellite mee<ngs (APS April and DNP Fall mee<ngs) Ø  Meets twice annually with Jefferson Lab leadership, JSA representa<ve Ø  Represent users at JSA Program CommiBee mee<ngs Interaction with JSA Programs Committee
Ø  UGBoD evaluates user-­‐submiBed proposals, passes along ra<ngs and comments to Programs CommiBee •  JLab and JSA-­‐generated ini0a0ves (e.g. Outstanding Nuclear Physics Award – awarded to Doug Beck and Paul Souder, June 2013) •  Junior scien0st travel support, postdoc interview training, graduate student organzia0on,… •  topical workshops, collabora0ve efforts Ø  JSA Ini<a<ves Fund supports several User Group ac<vi<es •  Two Satellite Mee0ngs per year – April APS and Fall DNP annual mee0ngs. Presenta0ons by UGBoD Chair and Jefferson Lab leadership, Q&A •  Users Group Annual Mee0ng (+Poster Compe00on, Student lunches) •  Postdoctoral Prize, Thesis Prize Recent Users Group Board Activities
•  Selected the winner of the 2013 postdoc prize (February 2013) •  Evaluated submissions for the 2013 thesis prize (March) •  Nominated and elected (April) new board members •  Held satellite mee<ng at the APS April Mee<ng in Denver, CO (April) •  Iden<fy/recommend candidates for DNP Execu<ve CommiBee (May) •  Organized and held the annual Users Mee<ng (May) •  During the Mee0ng: Select and awarded Poster Prize winners •  Science exhibi<on on Capitol Hill (June) (organized by NUFO) •  Natalie Walford (UGBoD grad student rep) a[ended •  Satellite mee<ng at the DNP Fall Mee<ng, Newport News VA (October) 2013 Users Group
Meeting
§  Distinguished speakers included
F. Halzen, F. Maas, E. Aschenaur
§  Presentations from funding
agencies, lab management, prize
winners and users
§  Special programs for students
(supported by JSA): Lunch talks,
Poster competition, free
registration
§  153 Registered Participants,
including 53 Graduate Students
§  2014 Meeting: June 2-4
Satellite Users Meetings
§  Annually 2 APS mee<ngs with large con<ngent of Nuclear Physicists: Spring (“April”) and DNP (“Fall”) mee<ngs: –  UGBoD holds Satellite Mee0ngs with users at these mee0ngs. We usually serve refreshments (thanks to JSA for funding!) §  2013 Spring mee<ng in Denver, CO (roughly 50 aBendees) –  Presenta0ons by Bob McKeown, Thia Keppel and Sebas0an Kuhn §  2014 Fall Mee<ng in Newport News, VA (80-­‐100 aBendees) –  Presenta0ons by Hugh Montgomery, Allison Lung, Rolf Ent, and JA §  Next year: Spring 2014 (Savannah) and Fall DNP mee<ng (Hawaii) §  2 Users Group Board mee<ngs each year at JLab with presenta<ons by Management, JSA representa<ve, etc… JSA Postdoctoral Research Prize
§  Winner 2013: Chris Monaghan §  Criteria: record of accomplishment in physics, planned high-­‐impact JLab physics program, promise of further accomplishments in the Jefferson Lab research fields in the future. §  Spoke at the May 2013 Users Mee<ng, featured in “On Target” story §  Thanks to UGBoD (judges) and to Jefferson Science Associates for funding this award Expected deadline: January 2014 Thesis Prize
Ø  This year’s winner: Katherine Myers (GWU) Ø  Received 9 applica<ons for 2013 Ø  UGBoD selected three finalists, final selec<on by guest judges: M. Eric Christy, Michael Pennington, and Charles Hyde Ø  Gave presenta<on at 2013 Users Mee<ng Ø  Featured in “On Target” story Thanks to the UGBoD, guest judges, and JSA for funding •  Criteria for evalua<on: quality of wriBen thesis (40%), contribu<on of student to work (30%), impact of work (15%), service to JLab physics (15%) Expected deadline: February 2014 for theses completed in 2013 or the last quarter of 2012 Poster Prizes
v  Held annually during Users Mee<ng v  Selec<on panel: E. Smith, S. Strauch v  This year’s winners were: Buddhini Waidyawansa (Ohio-­‐1st place), Melissa Cummings (W&M-­‐2nd), and Joshua MaGee (W&M-­‐3rd) v  Thanks to the judges and to JSA for funding v  Criteria for evalua<on: Poster quality (40%), presenta<on to judges (40%), total impact of work (20%) Outreach
Interac<ons with the NUFO including poster in Science exhibi<on on Capitol Hill (June, 2013), congressional visits •
•
Organized by NUFO Natalie Walford (UGBoD) aBended User alerts to react to important issues: Budget, Helium reserve,… Contacts between selected users and members of congress Requested interac<on between 21 selected users (incl. UGBoD) and members of Congress §  Responses from P. Cole, F. Wesselmann, P. Bosted, P. Napolitano, G. Gilfoyle §  Dr. G. Gilfoyle visited with staffers for Eric Cantor (VA) , wrote leBer to Warner, Webb, and ScoB User concerns and feedback
Recent and Ongoing issues ➢  User space, storage and ameni0es; refurbishing of Coun0ng House ➢  New work space in ARC library; reserved through hoteling soCware ➢  Plans to clean up and reassign space in F-­‐wing ➢  Student and visitor health insurance, visitor informa0on ➢  New student orienta0on, supervision ➢  Keep eye on DNP commi[ee representa0on (GHP? GFB?) ➢  VT Tech Center; poten0al EIC impact ➢  PAC issues: PAC members, plans for “Repriori0za0on” PAC ➢  Budget uncertainty: impact on upgrade, future opera0ons, user support User Office & International Services
Jefferson Lab
Volume 1, Issue 1
March 25, 2013
Students & New Users
To all new Users and those
who will be bringing in new
students this summer or beyond: we have updated the
Student Orientation Brochure
and New User Checklist.
Almost all training can be completed online before visiting.
To speed up the badging process, please have students and
new users complete the following training before they come
to the lab:
SAF100- Environmental,
Safety and Health Orientation
Visa Stamp at the US Port-of-Entry
For those of you that utilize ESTA, please
be sure that your entry stamp is properly
marked with a WB (business waiver) and
not a WT (tourist waiver) or left blank. If
the stamp is left blank, you technically
have no proof during your stay that you are
in the US legally. Please be sure to review
your I-94 card/stamp for the correct visa
category before you leave the custom officer's counter at the US port-of-entry.
Example of a Visa Stamp.
Updated Student Orientation Brochure
New User Checklists
UG Wiki
Graduate Student & Post-Doc Association Wiki
2013 Users Group Meeting
ARC Reservation System
User information from the homepage: www.jlab.org
GEN034U- Security
Awareness for Users
(When completing training,
your name and email address
must match your registration)
A condensed document for
new users is now available in
the New User Checklist for:
U.S. Citizens: https://
www.jlab.org/sites/default/
files/documents/
us_checklist.pdf
Non-U.S. Citizens: https://
www.jlab.org/sites/default/
files/documents/nonus_checklist.pdf
Workshop and Conference Visas
(reserve office space online)
not always. Check the processing times posted on the
web for the embassy/
consulate of choice and allow
additional time in case there
is required “Additional Administrative Processing.”
This additional process can
take 60-90 days to complete
before the visa is issued.
The 2013 JLab User's Group Annual Meeting will take place on May 29-31, 2013 at
Jefferson Lab - MARK YOUR CALENDARS.
ics in Europe and Japan, reports from Lab
management and from the funding agencies.
In addition to many talks from our community, there will be several invited presentations, including by F. Halzen, E. Aschenauer, T. Hallman, and M. Grosse-Perdekamp.
As always, there will be a Users Business
Meeting, the annual graduate student Poster Competition, special lunch discussions
for the graduate students and a reception.
We are also planning a little party in the
ARC user space.
Topics will include Physics at Jefferson Lab
in all "6 Halls" (incl. FEL and accelerator),
special presentations by prize winners and
recent APS fellows, invited talks on neutrinos, RHIC spin physics and hadronic phys-
We are happy to announce the Seventh
Annual Poster Competition for Graduate
Students. Abstracts must be received no
later than May, 17th, 2013 to qualify. The
first, second, and third-place prizes will be
$1000, $500, and $250 respectively. The
poster session will occur on Wednesday
evening, May 29th, at the Users Group
Annual Meeting in conjunction with a reception.
JAG Page
Inside this issue:
Visa Stamp
2
Users Group Meeting
2
Poster Competition
2
Federal Taxes
Users Group Workshop and Annual Meeting
Judging criteria: Judges will weight the
poster and the presentation so that 40% of
the score will come from the poster itself
(poster quality), 40% will come from the
presentation to the judges (command of
subject matter), and 20% of the score will
be based on the total impression made by
Volume 1, Issue 1
both the poster and the presentation.
Please remember that a poster should be
concise enough to be read in its entirety in
less than ten minutes! Posters with excessive detail will be penalized. Student registration fees will be waived for those participating. Students that are delivering a talk
are still eligible to submit a poster.
Abstract submissions should be sent electronically (ps. or pdf. format) to
lorelei@jlab.org no later than May 17th
and should be 300 words or less. Please
forward this message to any students who
you believe may not be on the JLab Users
Group mailing list.
Page 3
March 25, 2013
Help With US Federal Taxes
3
As a reminder Federal taxes are due April
15, 2013. The local Federal Tax office is
located at: 903 Enterprise Parkway in
Hampton, VA.
Copies of Tax Returns & Transcripts
(Usually available for current year and
three prior years)
Hours are M-F 8:30am-4:30pm
Phone: (757) 262-4007
Multilingual Assistance (over 150 languages translated)
Federal Tax Return Preparation
(Return preparation is available on
Tuesday, Wednesday, and Thursday
only)
Payment Arrangements
Services Provided include:
Account Inquiries
Adjustments
3
Help with preparing Form 2290
Alien Clearances
Application for Taxpayer Assistance
Order (ATAO)
Payments (Check or Money Order
only)*
...and VA State Taxes
Visitor/Student Insurance Update
3
VA State Taxes are due May 1, 2013. If you
are required to file a state income tax return, the forms are available from the City
of Newport News Commissioner of the
Revenue. If you bring a copy of your completed federal tax return and your W-2
form(s) to either of our offices, we will prepare your Virginia individual income tax
return at no cost to you.
APS Satellite Meeting
3
City of Newport News Offices Address:
2400 Washington Avenue
Newport News, VA 23607
(757) 926-8653.
4
Procedural Inquiries
Solutions to Tax Issues
State Return tax preparation (only for
the state in which TAC is located). Return preparation is available on Tuesday, Wednesday, and Thursday only.
Tax Forms (based on availability)
Tax Law Assistance (answers related
to your individual Federal Tax Return)
Individual Taxpayer Identification
Numbers and Form W-7
*Does not accept cash payments
Other services available:
Processing of accelerated refunds
Preparation of prior-year Virginia tax
returns
Electronic filing of qualifying federal
and state returns
Timely processing of tax dues and
estimated payments
Information about the status of your
return
Assistance with correspondence from
the Department of Taxation
April APS Satellite Meeting
Examples of passports.
User Space Clean-up
4
Feature Recipe From: Italy
Jefferson Lab
User Liaison Office
Lorelei Chopard
User Liaison Administrator
12000 Jefferson Avenue
Suite 16
Newport News, VA 23606
757-269-6388
Fax: 757-269-6134
E-mail: lorelei@jlab.org
JRIS Office
Sue Ewing
International Services
Administrator
757-269-7687
ewing@jlab.org
Pasta with Broccoli, Garlic & Pine Nuts
Tara Wilkerson
HR Assistant– International
Services
757-269-6119
wilkerso@jlab.org
628 Hofstadter Road
Suite 2
Newport News, VA 23606
Fax: 757-269-7003
E-mail: jris@jlab.org
Jefferson Lab continues to offer
health insurance while visiting the
Lab if you are not eligible for medical insurance coverage from any
other source (home institution, family, etc.). In particular, if you are a
qualifying individual affiliated with
a domestic (U.S.) institution, Jefferson Science Associates can pay up
to 50% of visitor medical insurance
premiums if you elect to sign up for
the Jefferson Lab health insurance
plan while at the Lab. You would be
responsible for payment of the
remaining 50% monthly premium
cost before each monthly premium
due date. For specific inquiries on
this matter, please contact Sue
Ewing ( ewing@jlab.org ) or Tara
Wilkerson ( wilkerso@jlab.org ).
Prepare the garlic: place olive oil in a
small to medium pan, smash 2-3 garlic
cloves then turn heat to medium-high
and cook smashed garlic until it
begins to sizzle and turn a light brown
(may add small amount of red pepper
flakes if desired). Carefully and
quickly remove garlic from the pan;
reserve oil in pan.
uled for Sunday, April 14 12:30 - 2:00
p.m. in the Director's Row E of the Sheraton
Denver Downtown Hotel and will feature
talks by Bob McKeown, another lab representative and Sebastian Kuhn (chair of the
Users Group Board of Directors). If you are
attending the APS April meeting please
come to this meeting! Lunch will be
served.
As always, more information on this and
other Users Group matters can be found
at https://wiki.jlab.org/cugwiki .
Prepare the pasta: cook your favorite pasta, drain but do not rinse.
Construct the dish: place cooked pasta in the same pan with the soft
broccoli, toss together, then plate pasta and broccoli and sprinkle with pine
nuts
As you are aware JLab has a very diverse
collection of users who share office, storage and technical space at our facility.
Over the past several years, as organizations have come and gone, we have accrued a significant amount of unclaimed
property. This property (consisting of old
computing equipment, file cabinets, books
and documents, among other things) is
distributed throughout the Lab and has
grown in size to the point it is impacting
the availability of user space.
May 12– IPAC13
May 22– Run-A-Round
May 29– Users Group Mtg.
June 17– PAC40
“Amazing taste with little time ”
-Patrizia Rossi
User Space Clean-Up Reminder
Upcoming Events:
May 28– HUGS begins
Image from: www.manusmenu.com
Prepare the broccoli: place broccoli in a small sauce pan of salted boiling
water and cook until very soft, drain broccoli until dry then heat reserved
garlic oil on medium-high, add soft broccoli and sauté about 5 minutes.
https://www.jlab.org/
user-information
May 6– QCD Workshop
The Jefferson Lab Users Group holds satellite meetings at the two major APS conferences relevant to our field: The Spring
("April") meeting (held this year in Denver,
CA) and the Fall meeting of the DNP (this
year in Newport News). Snacks and refreshments are served. Everyone attending
these APS meetings is cordially invited to
come and find out about the newest developments with the lab and its users community!
The Spring 2013 meeting has been sched-
Judging during the 2012 Poster Competition.
Visitor/Student Insurance
An appointment is not required. The filing
deadline is on or before May 1st of each
year.
Feature Recipe
Your participation is important, and we
strongly urge everyone to attend. Registration will open soon.
Student Poster Competition
CUGA archive
VA Taxes
When applying for a visa at a
US Embassy/Consulate to attend a workshop, conference,
etc., please be aware of the
possibility of long processing
times. Apply for visas early in
order to ensure the visa will be
issued before scheduled travel
dates. Applying a few weeks
out, most of the time, would be
enough to issue the visa but
User Office & International Services
For those of you that travel under the B-1/B
-2 visa stamp, we would like to remind you
that in order to come to JLab, your Departure Record (I-94 card/stamp) must be
correctly marked with a B-1 business visa.
Please be sure to review your I-94 card/
stamp for the correct category before you
leave the custom officer's counter at the US
port-of-entry.
Special points of interest:
All students and scientists
should register before coming
to JLab at: http://
wwwold.jlab.org/hr/jris/
processing.html
Computer accounts can be
coordinated and requested
through the User Office
(lorelei@jlab.org).
https://cc.jlab.org/system/
files/
UserAccountRequest2010.pdf
Page 2
Label used to mark items.
As a result, we are asking for your help to
reduce the load again before the start of
12GeV.
Materials that appear to be abandoned
have been marked with a red tag. Following the Users Group Meeting this summer,
any tagged material that has not been
claimed will be scheduled for disposal.
Users who have materials at the Lab and
will not be here to claim them before the
Users Group Meeting, should contact Lorelei Chopard of the User Liaison Office. She
can be reached at 757-269-6388 or by email at: lorelei@jlab.org. If you have office
items you would like to temporarily store
or dispose of please contact Lorelei.
Upon notification, the property will be considered claimed and marked accordingly.
We appreciate your patience in this process, and we hope that when we’re finished we’ll all share a more accessible
work environment.
Communica0on Issues ➢  Act to facilitate communica<on between Users, JLab management, JSA, Hall Collabora4ons, and other organiza4ons (NUFO, APS, DNP, etc….), or to speak for the users to DOE or the broader science community. ➢  Short, regular (monthly) updates on topics of interest to users JLab updates (Asking for user input on what they want) •  Broader informa0on (Asking for important informa0on to distribute) •
•
Outreach, Publica#on issues, Awards and Fellowships, etc… ➢  UGBoD member with responsibility for communica<on •  Work with Hall Collabora0ons to gather/distribute informa0on •  Update/improve Users Group wiki: hBps://wiki.jlab.org/cugwiki/ •  Survey on communica0on? Conclusion
§  Users main goals: –  Support upgrade, building significant parts of new experimental equipment –  Con0nue analyzing rich harvest of 6 GeV data –  Prepare for 12 GeV physics –  Planning for longer term future §  UGBoD keeps extremely busy, with many demands –  Proposals, Mee0ngs, Award evalua0on, etc… –  Support from JSA, JLab, and in par0cular Ini0a0ves Fund cri0cal §  Jefferson Lab management helpful and responsive §  Concerns regarding near-­‐term budgets: comple<on of 12 GeV upgrade, transi<on to opera<ons, individual PI support (compara<ve review)