DOWNLOADS
DOWNLOADING ROSI INFORMATION
It is imperative that all exercises be done in the ROSI ‘Training’ environment at Student
Information Systems for Staff (SIS), using the SecurID card provided for training.
Do not attempt these exercises with your personal SecurID card.
Contact ROSI Help at rosi.help@utoronto.ca or visit www.sis.utoronto.ca to reserve a time.
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©Student Information Systems, University of Toronto
October 23, 2008
Downloads: Downloading ROSI Info
Table of Contents
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Table of Contents
INTRODUCTION ................................................................................................................... 5 SIMILARITIES BETWEEN THE TWO METHODS OF DOWNLOADING ....................................... 6 DIFFERENCES BETWEEN THE TWO METHODS OF DOWNLOADING ....................................... 6 GENERAL NOTES ON DOWNLOAD SCREENS ............................................................. 7 MEANING OF DEFAULT VALUE ........................................................................................... 7 ORGANIZATION CODE FIELDS ............................................................................................. 8 POST CODE FIELD .............................................................................................................. 8 ADDRESS TYPE FIELD ......................................................................................................... 9 LEGAL STATUS FIELD ......................................................................................................... 9 INTERNATIONAL/DOMESTIC FIELD ..................................................................................... 9 DELIMITER FIELD................................................................................................................ 9 SELECTION CRITERIA ..................................................................................................... 11 DOWNLOADING DATA FROM ENTIRE CONNECT................................................... 12 SELECTION CRITERIA CONTINUED .................................................................................... 12 DOWNLOAD DATA WINDOW............................................................................................. 12 DOWNLOADING DATA FROM ROSI ............................................................................. 13 SELECTION CRITERIA CONTINUED .................................................................................... 13 FILE TRANSFERS ............................................................................................................... 13 IMPORTING YOUR TEXT FILE INTO EXCEL ............................................................ 15 OPEN EXCEL ..................................................................................................................... 15 TEXT IMPORT WIZARD...................................................................................................... 15 OTHER AVAILABLE DOWNLOADS .............................................................................. 18 GENERALIZED PRODUCTION DOWNLOAD .............................................................. 20 INPUT SELECTION ............................................................................................................. 20 OUTPUT SELECTION .......................................................................................................... 22 EXERCISE 1 – DOWNLOADING TO EXCEL .......................................................................... 24 ________________________________________________________________________________________
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Table of Contents
Downloads: Downloading ROSI Info
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MERGING AND SORTING TSO DATASETS ................................................................. 26 USING AN INPUT DATASET ............................................................................................ 29 APPENDIX A: SETTING UP THE HOST AND THE PC FOR FILE TRANSFERS ... 31 APPENDIX B: ROSI GLOSSARY OF TERMS ................................................................ 34 APPENDIX C: GETTING HELP ........................................................................................ 35 ________________________________________________________________________________________
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Downloads: Downloading ROSI Info
Introduction
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INTRODUCTION
Student Information Systems has developed facilities, referred to as downloads, that give
you the ability to extract subsets of ROSI data and transmit the data to a work area.
Downloading data is either done through:


Entire Connect, which downloads the data directly to your PC (Personal Computer)
or LAN (Local Administrative Network)
or
ROSI, which downloads the data to the mainframe and creates a TSO (time-sharing)
dataset
There are only a few downloads that do not offer both options of downloading either
from Entire Connect or from ROSI.
Table 1 below identifies the various processes involved in downloading and gives a
comparison between the two methods. The selection criteria and downloaded file content
for both methods are the same. The main difference lies in the way the downloaded data
is retrieved.
Table 1: Comparison of the Download Process
Using Entire Connect and ROSI
Process
Entire Connect
ROSI
Type of Process
On-line process
Runs on ROSI’s
mainframe
Selection criteria
Same as for ROSI, except a
dataset name is not required
as part of the selection
criteria
Same as for Entire
Connect, except a dataset
name must be part of the
selection criteria
Outcome
Text (.txt) file
TSO dataset
Retrieval
Requires spreadsheet
software e.g., Excel
Requires a file transfer
Importing data to
Spreadsheet software e.g.,
Excel
Spreadsheet software e.g.,
Excel
To be merged with other
datasets
To be sorted
To be used as the input
dataset for other downloads
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Introduction
Downloads: Downloading ROSI Info
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Process
Entire Connect
ROSI
Viewing results
online
Not applicable
Using ISPF (Interactive
System Productivity
Facility)
Describing the
output from the
download
Technical Output on the
Student Information
Systems website
Technical Output on the
Student Information
Systems website
Similarities between the Two Methods of Downloading
For either method of downloading, the downloaded file contains information about all
records that match the criteria specified on the download screen. The type of information
downloaded will vary with the download that is used.
The output from any download can be understood by looking at the corresponding
technical output on the Student Information Systems for Staff website at
http://www.sis.utoronto.ca/rosi/technical_outputs.html
Differences between the Two Methods of Downloading
Downloading from Entire Connect is an on-line process; whereas, downloading from
ROSI is a mainframe process. When using the on-line process, you will have to wait for
the download to end before using your PC to perform other ROSI functions. Using ROSI
to perform a download does not tie up your PC in this way. Entire Connect is very
expensive on system resources and should only be used for downloading and maintaining
correspondence templates. It should never be used for normal ROSI processing.
When Entire Connect is used to run a download, a text (.txt) file is created that can be
opened by using almost any word-processing or spreadsheet software like Excel, Access
or Word; whereas, using ROSI to run a download creates a TSO dataset. A dataset offers
you the flexibility to:
 View and manipulate the data online using ISPF (Interactive System Productivity
Facility). For a detailed discussion on how ISPF works, please refer to Natural for
ISPF and File Transfers.
 Use the dataset as an input dataset for other ROSI functions, such as producing
address labels for a group of students. In this case, you would first create a TSO
dataset of the students for whom you need labels, and then specify this as the input
dataset in another download. An input dataset can also used in the Produce Grade
Report (4 B C D) or the Batch Printing Expanded Academic History (4 B C K).
 Merge the dataset with other datasets
 Sort the dataset
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Downloads: Downloading ROSI Info
General Notes on Download Screens
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GENERAL NOTES ON DOWNLOAD SCREENS
Whether Entire Connect or ROSI is used, these concepts apply to all downloads that
have the following fields on the download screen. Always read these notes first when
doing downloads.
Meaning of Default Value
On all download screens, whenever a field defaults to ‘*’, it means that a ‘blank’ is an
acceptable value. To get ALL values, you MUST leave the ‘*’ in the field. If you
overwrite the ‘*’ with a ‘blank’, your results will only include those that have a blank in
the field.
If a field does NOT default to a ‘*’, then ‘blank’ is NOT an acceptable value. In this
case, if you want to get ALL the records, you must leave the field ‘blank’.
The general rule is, if you want to get all records, regardless of a value in a certain field,
leave the default value (be it ‘blank’ or ‘*’).

Type 3 F A in Entire Connect or 3 F B in ROSI on the Direct Command Line and
press [Enter]
The Download Undergraduate Admissions Information Screen appears.
Download Undergraduate Admissions Information Screen
SAP0924
May 25,06
***** Student Information System *****
- Download Undergraduate Admissions Information -
Selection Criteria:
*Session Code...........:
Level Of Instruction...:
*Primary: _____ *Second:
*College Choice.........:
*Curr Candidacy Sts Code:
*Source Code............:
*Associated Org. Code...:
*Attendance Class.......:
*Document Type..........:
Advanced Standing......:
Gender(M/F/U)..........:
International/Domestic.:
Address Type(M/P)......:
______
U
_____
_____
___
__
*____
__
___
_
_
_
OR
_
*POSt Code...................:
*Type Of Program.............:
*Co-Sec: _____ *Admin: _____
College Choice Code.........:
*Applicant Type..............:
Year Of Study...............:
*Scholarship Code............:
*Exchange ID.................:
Residence Requested(Y/N)....:
Min Admit Average...........:
*Special Select..............:
*Legal Status................:
*Country Of Citizenship......:
SAM0924
03:12 PM
__________
_____
Org Codes
_
___
*
*
*____
_
_______
__
_
_____
Delimiter...................: _
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12--help retrn quit
flip
main
If the Year of Study field is left as ‘*’ (the default) as shown on this screen, then you
will get all Years of Study because the ‘*’ means to ignore this selection criteria when
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General Notes on Download Screens
Downloads: Downloading ROSI Info
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downloading output records. If the Year of Study field were changed to ‘blank’, only
those records for which ROSI has a blank value for this field would be extracted.
Organization Code Fields
If you wish to select students by Organization Code, you must complete one or more of
the following Organization Code fields:
 Primary Org. Code
 Secondary Org. Code
 Co-Secondary Org. Code
 Administrative Org. Code
The default for the Primary, Secondary, Co-secondary and Administrative Org. Codes is
‘blank’. Whichever Organization Code fields you leave blank (the default), you will get
all Org Codes included in the download. For example, if you entered ‘SGS’ as the
Primary Org. Code and left the Secondary Organization Code field blank, all Secondary
Organization Codes that are a part of SGS would be included in the download.
The default for the Assoc. Org. Code field is ‘*’. If the default ’*’ is left, then all Assoc.
Org. Codes are included in the download. If the field is changed to ‘blank’, only those
records for which the corresponding database field has a blank value will be extracted.
POSt Code Field
The POSt Code field may be entered with an ‘*’ in position 3 or position 10. If an ‘*’ is
entered in position 3, then all POSt Codes matching the first two characters will be
retrieved. If an ‘*’ is entered in position 10, then all POSt Codes matching the first nine
characters will be retrieved.
If you enter an ‘*’ in position 3 or 10, you can also specify one or more Org Codes
and/or Type of Program.
If you select students by POSt Code, the following fields must be left blank:
 Primary Org.
 Secondary Org.
 Co-Sec Org.
 Admin Org.
 Type of Program
 Level of Instruction
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Downloads: Downloading ROSI Info
General Notes on Download Screens
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Address Type Field
If you do not specify an Address Type, the mailing address will be downloaded by
default. If the mailing address is invalid or does not exist, the permanent address is
automatically included in the download.
Legal Status Field
There are two types of Canadian populations in ROSI:
 Students who are Canadian citizens by birth. For this population of students, you do
not record a legal status record.

Students who were ‘foreign’ when they first arrived in Canada but are now Canadian.
This population of students, who were once ‘foreign’, have a legal status record in
ROSI. When these students become Canadian, the Legal Status record is changed to
Canadian (Legal Status=0).
Entering a Legal Status Code of ‘0’ (Canadian) selects both Canadian populations i.e., all
students with a Legal Status Code of ‘0’ and all students who don’t have a legal status
record. In ROSI, the students who don’t have a legal status record are assumed to be
Canadian.
International/Domestic Field
Entering ‘D’ for domestic in the International/Domestic field selects all students who are
paying domestic fees, i.e., their Legal Status Code is equal to ‘0’ or ‘1’. You also get all
students that don’t have a legal status record. In ROSI, the students that don’t have a legal
status record are assumed to be Canadian (therefore domestic).
Entering ‘I’ for international selects all students who are paying international fees, i.e.,
their Legal Status Code is equal to 2, 3, 4, or 9.
Delimiter Field
A delimiter is a special character such as a comma (,), colon (:), semicolon (;), asterisk
(*), ampersand (&) or dollar sign ($) that you enter in the Delimiter field. The use of the
dollar sign ($) as a delimiter is recommended for all downloads. When downloading
records that have address information, it is best to choose a special character other than a
comma (,) as commas can be used in addresses.
Special characters like ‘%’ and ‘=’ should not be used as delimiters in the following
downloads:
 Academic Activities (1 D A to PC/LAN or 1 D B to TSO dataset),
 Registration and Address Information (4 F A to PC/LAN or 4 F B to TSO dataset)
 Registration Information (4 F C to PC/LAN or 4 F D to TSO dataset).
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General Notes on Download Screens
Downloads: Downloading ROSI Info
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If you are planning on transferring downloaded data to a text file, it is best to use a
delimiter. This special character will appear between each field of the output as a column
separator and when the text file is opened the data will be separated into columns.
Some jobs require that a delimiter be used with a dataset. For example, the Batch
production of grade reports requires the dataset to be delimited with a comma.
If you are planning on sorting or merging your results using ROSI, your dataset must
NOT have a delimiter. If needed, you will be able to put a delimiter on the final sort or
merge screen.
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Downloads: Downloading ROSI Info
Selection Criteria
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SELECTION CRITERIA
The selection process for downloading data is the same whether you use Entire Connect
or ROSI, except that using ROSI requires the addition of a dataset name. The input
criteria you use for your selection may vary depending on the specific download you are
using. Some downloads allow you to use an input dataset instead of inputting individual
selection criteria. The following is an example of how to complete the selection process
for a download using selection criteria.

Type 4 F A in Entire Connect on the Direct Command Line and press [Enter] or
4 F B in ROSI on the Direct Command line and press [Enter] to select the default
(N) when the pop-up screen appears, asking you if you want to use an input dataset.
The Download Registration and Address Information Screen appears.

For the purpose of this exercise, type 19979 in <Session Cd>, Music in <Primary
Org Code>, REG in <Reg. Sts. Cd.> and P in <Address Type>
When using Entire Connect with ROSI’s production data, it is best to enter
information in as many fields as possible to limit the number of records downloaded.
Too many records may cause your computer to shut down.

Leave ‘X’ in the Output ALL field to output all available data
If you wanted the output to contain Person Id only, you would type ‘X’ in the Person
Id field; likewise, if you wanted the output to contain Person Ids and POSt Codes
only, you would enter ‘X’ in the Person Id/POSt Code field.
If you are planning on sorting or merging your results using ROSI you must choose
Output ALL. You will be able to change the output and add a delimiter if needed on
the sort or merge screens.
If you select an output by Person Id with the intention of using the dataset to produce
mailing labels (Direct Command 2 F), refer to screen and field help for Producing
Address Labels.

Type $ in the <Delimiter> field
Even if you are downloading from ROSI, a delimiter is required for this exercise and
any time you want to transfer the file into a text file.
Note: A delimiter should not be used when you are planning on sorting or merging
your results. In these cases, a delimiter can be included on the final sort or merge
screens.
At this point in the download process the two methods of downloading begin to differ,
because downloading from Entire Connect creates a text (.txt) file; whereas, downloading
from ROSI creates a dataset. To continue the selection process in Entire Connect, go to
the next section entitled Downloading Data from Entire Connect. To continue the
selection process in ROSI, go to the section entitled Downloading Data from ROSI on
page 13.
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Downloading Data From Entire Connect
Downloads: Downloading ROSI Data
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DOWNLOADING DATA FROM ENTIRE CONNECT
Selection Criteria Continued

Type Y in <Do you want to download these records?> and press [Enter]
The Download Data window appears.

Press [Enter]
The system message verifies the number of records being downloaded.
Download Data Window

Enter a name in the <File Name> field with an extension of .txt
Your file name should look something like ADMINFO.TXT. Do not use an Excel
extension (.xls) for your file name. When you use a .txt extension, you have the
option of selecting specific columns of the output you wish to include in the Excel
spreadsheet. This allows you to eliminate unnecessary information from your final
report.

Select the location of the file on your computer using the Directories and Drives
fields

Click on Download
The system message will indicate the number of records being downloaded in the
bottom left-hand corner of your screen.
To retrieve your data in Excel, continue with the section entitled Importing Your Text
File into Excel on page 15.
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Downloads: Downloading ROSI Info
Downloading Data from ROSI
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DOWNLOADING DATA FROM ROSI
Selection Criteria Continued

Enter a dataset name in <Dataset> using the format userid.xxxxxxx.xxxxxxx
The total length of the dataset name cannot exceed 25 characters counting the dots
between each section. Each section must start with an alpha character and not exceed
8 characters in length. For the purposes of this exercise, the Userid must begin with
the ROSI training Userid (e.g. rosi018). Normally, you would use your own Userid.

Leave N in <Use CS Table>

Type Y in <Submit> and press [Enter]
The Batch Submission Pop-up Screen appears and prompts for a Destination/Printer
and the number of copies. This is for any status reports the job may produce.

Enter XXX in the <Destination/Printer> field and press [Enter]
In the bottom left-hand corner of the screen, a system message appears to let you
know the job has been submitted.
File Transfers
You can only perform a file transfer from the ‘Com-Pass’ screen; it will not work if you
attempt the file transfer from a regular ROSI screen.

From the toolbar, click on the ‘PA’ button
The Com-Pass Screen appears.

From the toolbar, choose Transfer  Receive File from Host
The Download from TSO/MUSIC dialogue box appears.
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Downloading Data from ROSI
Downloads: Downloading ROSI Data
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
In the Host File Name field, enter your dataset name in single quotes

From the Destination drop-down list, select Disk if it is not already visible

From the Scheme drop-down list, select TSO_text if it is not already visible
The Name of the Scheme that you set up must appear in the Scheme field.

In the Local File Name field, enter the path and name of the new file with a ‘txt’
extension (.txt)
Either type the path and file name directly in the field or click on the open-folder icon
to the right of the field. This displays the Download a File dialogue box. From this
dialogue box, make your path selection and type a name with a ‘txt’ extension.
Note: The file created on your PC must be a text file with an extension of .txt.

Click on OK to begin the transfer operation
When the transfer is complete, a status report will display in the 3270 Transfer
dialogue box.

Click on Close
Note: Hummingbird must be set up to do file transfers (PC to Host and vice versa). For
the training sessions, the set-up has already been done. See Appendix A on page 30
for steps to setting up your own computer screen.
This completes the file transfer process. To retrieve your data in Excel, go to the next
section entitled Importing Your Text File into Excel.
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Downloads: Downloading ROSI Info
Importing Your Text File into Excel
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IMPORTING YOUR TEXT FILE INTO EXCEL
This next step involves opening Excel and formatting the data. This step is generally the
same whether you downloaded from Entire Connect or ROSI. NOTE: Some downloads
in Entire Connect may require that you select ‘Fixed Width’ instead of ‘Delimited’ ( see
section on ‘Text Import Wizard’ immediately below).
Some basic Excel manipulations, like opening a file, deleting and formatting columns,
sorting and merging, are explained here. For in-depth training in Excel, consult the
Organizational Development and Learning Centre Course Guide at
http://www.utoronto.ca/hrhome/odlc/courses/rosi/rosi.htm.
Open Excel

Double-click on the Excel icon on your desktop

From the Excel toolbar, choose File  Open
Alternatively, you can click on the ‘Open Folder’ icon.

Go to where you saved your file
If your file is not visible, select All Files from the Files of Type drop-down menu so
that files with ‘txt’ extensions are visible.

Double-click on your document
The Text Import Wizard appears.
Text Import Wizard
The Text Import Wizard has three screens. It is necessary to go through each screen.

Choose Delimited  Next (See NOTE above)
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Importing Your Text File into Excel
Downloads: Downloading ROSI Data
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
Choose ‘Other’, enter ‘$’ and click on Next

Choose General or Text
Choose ‘Text’ if you want to retain your leading zeroes

To eliminate a column, click on the column and choose ‘Do not import Column’
under Column Data Format options in the upper right-hand corner
Instead of seeing “General” at the top of the columns in Data Preview, you will see
“Skip Column” for the columns you have eliminated.
Although you can eliminate columns you do not need at this stage, it is easier to do so
in Excel.

Click on Finish to import the data
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Downloads: Downloading ROSI Info
Importing Your Text File into Excel
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The Text Import Wizard imports the data, separated into columns, into your Excel
spreadsheet.
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Other Available Downloads
Downloads: Downloading ROSI Data
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OTHER AVAILABLE DOWNLOADS
Some of the other available downloads from ROSI or Entire Connect are listed in Table 2
below. Steps for downloading any of these downloads are the same as those outlined in
the previous sections. For specific information about each download, please refer to the
detailed instructions in screen and field help by using the [F1] key on the ROSI or Entire
Connect screen.
Even though the table below specifies required fields, if you are downloading using
Entire Connect, it is always best to enter information in as many fields as possible.
Downloading too many records may take a long time and cause your computer to shut
down. If you get the message “0 Records Selected”, review your field entries. You may
have made an error or have been too specific in your selection criteria. If you get an error
message, fix the field that contains the error and repeat the steps.
Table 2: Some Available Downloads to a PC/LAN or TSO Dataset
Download
Academic Activities
1 D A to PC/LAN
1 D B to TSO Dataset
Required Fields
Output
Session Cd. or Academic
Period
Information on all
academic activities that
match your selection
criteria
Coordinator Information
1 D H to PC/LAN
1 D I to TSO Dataset
Session Cd or Academic
Period
Primary Organization Cd
Academic activities and
the relevant coordinator
information for them
Instructor Information
1 D E to PC/LAN
1 D F to TSO Dataset
Session Cd or Academic
Period
Primary Organization Cd
Meeting sections and
relevant instructor
information for them
Undergraduate
Admissions Information
3 F A to PC/LAN
3 F B to TSO Dataset
Session Cd
Either Primary Org or POSt
Cd is also required for the
PC/LAN version only
All undergraduate
students that match the
criteria specified. A
candidacy must exist for a
student in the specified
session for the student to
be selected.
Graduate Admissions
Information
3 F C to PC/LAN
3 F D to TSO Dataset
Session Cd
Either Primary Org or POSt
Cd is also required for the
PC/LAN version only
All graduate students that
match the criteria
specified. A candidacy
must exist for a student in
the specified session for
the student to be selected.
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Downloads: Downloading ROSI Info
Other Available Downloads
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Download
Registration and Address
Information
4 F A to PC/LAN
4 F B to TSO Dataset
Required Fields
Output
Session Cd
At least one of Primary
Org., POSt Cd. or Acad.
Act. Cd.
Biographical and
registration data,
including address
information, for each
student/POSt that matches
the criteria specified.
Registration Information
4 F C to PC/LAN
4 F D to TSO Dataset
Session Code
One of Primary Org., POSt
Cd. or Acad. Act. Cd.
Biographical and
registration data for each
student/POSt that matches
the criteria specified. It
does not include address
information.
Generalized Production
4 F E to PC/LAN
4 F F to TSO Dataset
One of Session Cd., Type of
Program, Primary Org. Cd.,
POSt Cd., or Level of
Instruction
Biographical data, degree
and subject POSt data,
registration data and
degree request data.
Name and Address
Information
(1 A F I)
Address Type
Session Cd.
Name and address data
for correspondence
purposes. A candidacy
must exist for the person
in the specified session or
the person will not be
selected.
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Generalized Production Download
Downloads: Downloading ROSI Data
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GENERALIZED PRODUCTION DOWNLOAD
The Generalized Production Download (4 F E to PC/LAN or 4 F F to TSO dataset)
functions in a different manner than other downloads. This download involves two
screens – an input selection screen and an output selection screen. After making your
input selection on the first screen, a second screen allows you to specify your output
selection. There are four output options on the output selection screen when you
download from 4 F F: Person Id; Person Id and POSt; Core data with one or more
additional groupings; and output for merge and sort. Only core data with one or more
additional groupings is available when downloading from Entire Connect (4 F E).
Input Selection
This download requires that you enter information at least one of the following fields:
Session Code, Type of Program, Primary Org Code, POSt Code, Subject POSt Code, or
Level of Instruction.
Session Code: If specified, registration information is downloaded for that session. If not
specified, registration information is downloaded for each student’s most recent
registration session with a registration status of INVIT, REG or DEREG.
Type of Program: You can enter up to five programs in the spaces to the right of the
Type of Prog. field and leave the NOT field blank. Alternatively, you can identify
specific types of program that you do not wish to include in the download process by
entering either an 'X' or 'Y' in the NOT field, and entering at least one program in the
spaces to the right of the Type of Prog field.
POSt Code or Subject POSt Cd: May be entered with an * in position 3 or position 10.
If an * is entered in position 3, then all POSt Codes matching the first two characters will
be retrieved. If an * is entered in position 10, then all POSt Codes matching the first nine
characters will be retrieved. If you enter an * in position 3 or 10, you can also enter
information in one or more of the Org Codes, Type of Prog. or Level of Instr fields.
Dep Elig Ind, Fac Elig Ind or Req Recvd Ind: Enter ‘blank’, ‘Y’, ‘N’, or ‘*’ (for all) in
any of these fields.
Stud Sts Cd on the Degree POSt Cd line: If you leave this field ‘blank’, you will
download all students regardless of their Degree POSt status. If you enter a specific status
(‘REQ’, ‘INV’, ‘ACT’, ‘REF’, ‘INA’, or ‘CMP’), you will download only students with
a matching status
Stud Sts Cd on the Subj POSt Cd line: If you leave this field ‘blank’, you will
download all students regardless of their Subject POSt status. If you enter a specific
status (‘REQ’, ‘INV’, ‘ACT’, ‘REF’, or ‘CMP’), then you will download only students
with a matching status
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Downloads: Downloading ROSI Info
Generalized Production Download
________________________________________________________________________________________

Type 4 F F on the Direct Command Line and press [Enter]
The Generalized Production Download to a TSO Dataset appears.
Generalized Production Download to TSO Dataset (4 F F)
SRP0160
Oct 16,06
***** Student Information System *****
-Generalized Production Download to TSO Dataset -
SRM1601
03:51 PM
*Session Code: 19979_
Org Codes *Prim: MED__ *Sec: _____ *Co-Sec: _____ *Admin: _____ *Assoc: *____
*Type of Prog: _____
_____
_____
_____
_____
NOT: _
*POSt Code...: __________
Stud Sts Cd: ___
Adv St: _
Level of Instr: U
*Subj POSt Cd: __________
Stud Sts Cd: ___
Degree Req..: N
Dep Elig Ind: *
Fac Elig Ind: *
*Reg Sts Cd: REG__
*Acad Act: ________
*Legal Status: _
Gender......: _
Req Recvd Ind.: *
Yr of Stud: *
Attend Cls: __
Acad Stand: *___
Sect Cd: __ *Teach Meth: ___ Sect #: ______ Sts: _____
OR
Internatl/Domestic: _
*Special Select....: __
*Country
of Citizen: _____
Use CS Table: N
Submit (Y/N): N
Direct Command: ____________________________________________________________
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12--help retrn quit
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
For the purpose of this exercise, type 19979 in <Session Cd>, MED in <Primary
Org Code>, U in <Level of Instruction>, N in <Degree Req> and REG in <Reg.
Sts. Cd.>
When downloading with production data, it is always best to enter information in as
many fields as possible. When you want all the information from a certain category,
leave the default entry (either blank or *).

Leave N in <Use CS Table>
CS stands for current session. Current Session tables are tables that contain data on
current sessions and the data is updated every night. Using these tables may reduce
the time it takes to run a download, but it will not contain ‘real-time’ data. This
download provides you with the option of using the Current Session tables (CS)
except when Session Cd is blank, Deg. Req. equals 'Y', or Subject POSt or the
Student Subject POSt Status Cd has information in the field and the Academic
Activity field is blank (CS tables can be used when a Subject POSt or a Student
Subject POSt Status Cd plus an Academic Activity Cd are entered).
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Generalized Production Download
Downloads: Downloading ROSI Data
________________________________________________________________________________________
Output Selection

Type Y in <Submit (Y/N)> and press [Enter]
The Output Selection Screen appears.
Output Selection Screen
OUTPUT SELECTION
Core Data: X
with Person Info.......:
Address Info......:
Registration Info.:
Subject POSt Info.:
Other Pers. Info..:
OR
Person Id: _
OR
Output for Merge or Sort: _
Delimiter: _
OR
_
_
_
_
_
Address Type: _
Person Id/POSt Cd: _
Dataset Name: __________________________
Press Enter to submit, PF2 to return to main screen.
The Output Selection Screen gives you the following four options:
1. Person Id
2. Person Id/POSt
3. Core Data (Person_Id, POSt_Cd, Session_Cd, Student_Status_Cd, Surname,
Given_Name) with one or more additional groupings:
 Person Information:
Preferred_Name, Title_Cd_Desc, Birth_Dt, Death_Dt, Leg_Status,
Citizen_Country_Cd
 Address Information (either Mailing of Permanent):
Intra_Address_Ind, Care_of_Attn, Street, City, Country_Name, Postal_Cd,
Telephone_Nr, Address_Com1, Address_Com2, Address_Com3,
Work_Telephone Nr, Email
 Registration Information:
Type_Of_Instr, Level_of_Instr, Primary_Org_Cd, Second_Org_Cd,
Co_Sec_Org_Cd, Admin_Org_Cd, Assoc_Org_Cd, Reg_Sts_Cd, Year_of_Study,
Attendance_Class, Academic_Standing_Cd, Sessional_Course_Load,
Total_Course_Load, Total_Advst_Credits, Total_Credits
 Subject POSt Information:
Subj_POSt (1-10), Subj_Stud_Sts (1-10), Subj_POSt_Desc (1-10),
More_Subj_POSt
 Other Person Information:
Pers_Info_Cd (1-15), More_Pers_Info_Cd
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Downloads: Downloading ROSI Info
Generalized Production Download
________________________________________________________________________________________
4.
Output for Merge or Sort
This option must be selected if the download is to eventually be merged or sorted. A
delimiter cannot be used here. A delimiter can be included on the Output Selection
screen of the Merge Generalized Production Download Data (4 F I F) or Sort
Generalized Production Download Data (4 F I E).



Remove the X in <Core Data>
Type X in <Output for Merge or Sort>
Leave the <Delimiter> field blank
Since you will be sorting your dataset, the Delimiter field must be left blank.
If you include a delimiter when selecting core data alone or with additional
information in both ROSI and Entire Connect, the output will contain header names at
the top of the data.
Enter a name in <Dataset Name>
The total length of the dataset name cannot exceed 25 characters including the dot at
the end of the section. Each section must start with an alpha character and not exceed
8 characters in length. For the purposes of this exercise, the Userid must begin with
the Userid that was used to start your training session (e.g. ROSI018). Normally, you
would use your own Userid.
Remember to record the name of your dataset for future reference.
Press [Enter]
The Batch Submission Pop-up Screen appears and prompts for a Destination/Printer
and number of copies. This is for any status reports the job may produce.
Enter XXX in the <Destination/Printer> field and press [Enter]
In the bottom left-hand corner of the screen, a system message appears to let you
know the job has been submitted.



The output dataset created by this download will be used as the input dataset in the next
section entitled Merging and Sorting TSO Datasets.
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Generalized Production Download
Downloads: Downloading ROSI Data
________________________________________________________________________________________
Exercise 1 – Downloading to Excel
Choose one download from the following scenarios. Use Entire Connect or ROSI to
download the data. Only enter information in the fields given in the scenario and include
a delimiter. Use Excel to open your file.
Download Registration and Address Information
(4 F A to PC/LAN or 4 F B to TSO Dataset)
Scenario #1:
Session
Primary Org. code
Reg Sts Cd.
Address Type
19979
MUSIC
REG
P
Scenario #2:
Session
Primary Org. Code
Reg Sts Cd.
Address Type
19979
OISUT
REG
P
Scenario #3:
Session Code
POSt Code
Reg Sts Cd.
19979
MG MBA
REG
Scenario #4:
Session Code
Primary Org. Code
Secondary Org. Code
Attendance
Classification
19979
SGS
MGT
FT
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Downloads: Downloading ROSI Info
Generalized Production Download
________________________________________________________________________________________
Download Registration Information (4 F C to PC/LAN or 4 F D to TSO Dataset)
Scenario #5:
Session Code
Primary Org. Code
Reg Sts Cd.
International/Domestic
19979
ARCLA
REG
D
Scenario #6:
Session Code
Primary Org. Code
Year of Study
19979
SGS
1
Scenario #7:
Session Code
POSt Code
Reg Sts Cd.
19979
LW LLB
REG
Scenario #8:
Session Code
Primary Org. Code
Secondary Org. Code
Reg Sts Cd.
Attendance
Classification
19979
SGS
HIS
REG
FT
Generalized Production Download (4 F E to PC/LAN or 4 F F to TSO Dataset)
Scenario #9
Session Code
Org Codes – Prim
Reg Sts
Acad Act
Sect Cd
19979
ARTSC
REG
ANT100Y1
Y
When the Output Selection Screen appears, enter ‘X’ in the Registration Information
field.
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Merging and Sorting TSO Datasets
Downloads: Downloading ROSI Info
________________________________________________________________________________________
MERGING AND SORTING TSO DATASETS
One of the advantages to using ROSI to download data, rather than Entire Connect, is the
ability to merge datasets together that have all been created using the same download.
You cannot merge two datasets together using different download functions because the
output from each download is different. For example, the Undergraduate Admissions
Information Download (3 F B) can be used to create four separate datasets that serve as
input datasets to be merged in the Merge Undergraduate Admissions Download Data
Screen (3 F E) to create one large file.
Another advantage to using ROSI to download data is the ability to sort a dataset. For
example, the dataset that is created using the Generalized Production Download (4 F F)
can serve as the input dataset to be sorted in the Sort Generalized Production Download
Data (4 F I E). This would allow you to sort the data in a way other than the default,
which is usually sorted by Person Id.
Table 2 lists some of the available merges and sorts, and indicates the download that
needs to be used to compile the dataset that serves as the input dataset for the
corresponding merge/sort function.
Table 2: Downloads Used with Merge/Sort Downloads
Download Used with Merge/Sort
Function
Merge/Sort Downloads
Download Undergraduate Admissions
Information Screen (3 F B)
Merge Undergraduate Admissions
Download Data Screen (3 F E)
Sort Undergraduate Admissions
Download Data Screen (3 F F)
Download Graduate Admissions
Information Screen (3 F D)
Merge Graduate Admissions Download
Data Screen (3 F G)
Sort Graduate Admissions Download
Data Screen (3 F H)
Download Registration and Address
Information Screen (4 F B)
Merge Registration and Address
Download Data Screen (4 F I A)
Sort Registration and Address Download
Data Screen (4 F I B)
Download Registration Information
Screen (4 F D)
Merge Registration Information
Download Data Screen (4 F I C)
Sort Registration Information Download
Data Screen (4 F I D)
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Downloads: Downloading ROSI Info
Merging and Sorting TSO Datasets
________________________________________________________________________________________
Download Used with Merge/Sort
Function
Merge/Sort Downloads
Generalized Production Download
(4 F F)
Merge Generalized Production
Download Data Screen (4 F I F)
Sort Generalized Production Download
Data Screen (4 F I E)
Download Students Eligible to
Graduate (5 E B)
Merge Students Eligible to Graduate
Download Data Screen (5 E C)
Sort Students Eligible to Graduate
Download Data Screen (5 E D)
Please refer to screen and field help for detailed information on any merge or sort.
Note: If you are planning on sorting your results, you must enter ‘X’ in the Output ALL
field of your download and leave the Delimiter field ‘blank’. You will be able to change
the output and add a delimiter if needed on the Merge/Sort screen.










Type 4 F I E on the Direct Command line and press [Enter]
The Sort Generalized Production Download Data Screen appears.
Enter your dataset name from the last section into the <Input Dataset Name> field
Enter numbers from 1 to 8 in the spaces provided in <Sort Sequence> where 1
represents the first field on which to be sorted
You do not need to use all the spaces.
Type Y in <Submit (Y/N)> and press [Enter]
The Output Selection Screen appears.
Type X in <Person Info> and <Address Info> and M in <Address Type>
Type $ in the <Delimiter> field
This will give you header names at the top of your output.
Enter a name in <Dataset Name>
The total length of the dataset name cannot exceed 25 characters including the dot at
the end of the section. Each section must start with an alpha character and not exceed
8 characters in length. For the purposes of this exercise, the Userid must begin with
the Userid that was used to start your training session (e.g. ROSI018). Normally, you
would use your own Userid.
Remember to record the name of your dataset for future reference.
Press [Enter]
The Batch Submission Pop-up Screen appears and prompts for a Destination/Printer
and number of copies. This is for any status reports the job may produce.
Enter XXX in the <Destination/Printer> field and press [Enter]
In the bottom left-hand corner of the screen, a system message appears to let you
know the job has been submitted.
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Merging and Sorting TSO Datasets
Downloads: Downloading ROSI Info
________________________________________________________________________________________

Perform a file transfer
Refer back to the section Downloading Data from ROSI for the step by step
instruction in performing a file transfer.

Import your text file into Excel
The data will be output in the order of your output selection and sorted according to
your specifications.
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Downloads: Downloading ROSI Info
Using an Input Dataset
________________________________________________________________________________________
USING AN INPUT DATASET
An input dataset can be used for two registration downloads:

Download Registration and Address Information (4 F B to TSO Dataset)

Download Registration Information (4 F D to TSO Dataset)
When you enter one of these direct commands, a pop-up window will ask, “Would you
like to use an input dataset?”
tion System *****
SRM0411
DOWNLOADS -
10:06 AM
Would you like to use an
input dataset? N (Y/N)
-------------------------------d Address Info to PC or LAN
d Address Info to TSO Dataset
C
Download Registration Information to PC or LAN
D
Download Registration Information to TSO Dataset
E
Generalized Production Download to PC or LAN
F
Generalized Production Download to TSO Dataset
G
Exam Scheduler Download
H
Course Planner Download
I
Merge and/or Sort TSO Downloads (M)
J
Downloads for Specific Reports to TSO Dataset (M)
K
Downloads for Specific Reports to PC or LAN (M)
?
Help
.
Terminate
---- --------------------------------------------------------Code: b
Direct Command: ____________________________________________________________
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12-help retrn quit
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In order to type Y in this field, an input dataset must exist and contain:
 Person ID (10 digits with leading zeros)
 POSt Cd (10 characters) and
 No delimiter
This brings you to a different submission screen where you will be able to specify the
input dataset.
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Using an Input Dataset
Downloads: Downloading ROSI Info
________________________________________________________________________________________
Download Registration and Address Information
From an Input Dataset (4 F B)
SRP0119
Jun 9,06
***** Student Information System *****
- Download Registration and Address Information - From an Input Dataset -
SRM1191
11:07 AM
Input Dataset Name: __________________________
*Session Code: ______
Delimiter: _
Address Type: _
Output Dataset Name: __________________________
Submit (Y/N): N
Direct Command: ____________________________________________________________
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12--help retrn quit
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Please refer to screen and field help for detailed information about these screens.
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Downloads: Downloading ROSI Info
Appendix A: Setting Up the Host
________________________________________________________________________________________
APPENDIX A: SETTING UP THE HOST AND THE PC FOR FILE TRANSFERS
Hummingbird must be set up to do file transfers (PC to Host and vice versa). You only
need to do the set-up once and then it is there to stay.
1. Open the MVS session
2. Before you enter your UserId, click on Options from the toolbar and choose Edit
Session Profile
4. Click on “+” to the left of File Transfer and choose General
The File Transfer Options – General Screen appears.
5. From the Scheme drop-down list, select TSO_Text by using the drop-down menu if
it is not already selected
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Appendix A: Setting Up the Host
Downloads: Downloading ROSI Info
________________________________________________________________________________________
6. From the Host System drop-down list, select TSO/MUSIC by using the drop-down
menu (click on the arrow pointing down to the right of the Host System field).
7. Under File Transfer, select Custom under Setting Groups
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Downloads: Downloading ROSI Info
Appendix A: Setting Up the Host
________________________________________________________________________________________
8. Under the Upload Options section, set the File Format Lrecl to ‘0’, the Blksize to ‘0’
and the Record Format to ‘Default’
9. Choose Save As and enter a Scheme Name
The name can be whatever you want. Once you have saved it, it is the name you will
see in Scheme at the top of the window.
10. Click on OK
The set-up is complete.
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Appendix B: ROSI Glossary of Terms
Downloads: Downloading ROSI Info
________________________________________________________________________________________
APPENDIX B: ROSI GLOSSARY OF TERMS
The following are terms associated with the material in this study guide.
Download
Extract student information from ROSI. The downloaded file will contain information
about all records that match the criteria specified. Downloads can be made your PC/LAN
or to a TSO dataset.
TSO
TSO stands for Time Sharing Option. This allows many people to use the computer at the
same time in such a way that each is unaware that others are using the computer. TSO
allows users to view results online and manipulate or transfer these results to your PC or
LAN. TSO downloads are written to a dataset.
TSO Dataset
A dataset is a file containing information.
Academic Period
An academic period refers to the period of time during which students are expected to
participate in an academic activity and at the end of which students are assessed on
their performance in this academic activity. Academic periods are determined by the
academic rules of an academic division. For most academic divisions, the academic
period consists of either a fall session (yyyy9) plus the following winter session
(yyyy1), or two summer sessions (yyyy5F and yyyy5S). The academic period for the
School of Graduate Studies consists of three consecutive sessions while that for the
Faculty of Applied Science and Engineering consists of two sessions.
Delimiter
A delimiter is a character that appears between each field of an output and serves as a
column separator.
ISPF
ISPF stands for Interactive System Productivity Facility and is a tool to select options
(display, edit, etc.) by the use of panels.
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Downloads
Appendix B: Getting Help
________________________________________________________________________________________
APPENDIX C: GETTING HELP
There are three main avenues of help available for ROSI users. The table below
describes the types of questions you might have and the proper channel to take to get
your questions answered. An explanation of the types of queries is provided for clarity
purposes.
Type of Query
Help
System Queries
ROSI Help: rosi.help@utoronto.ca
Business Process Queries
Divisional ROSI Business Process
Representative
Access to ROSI Queries
Divisional Access Control Representative
System Queries
Email the ROSI Help Desk for any system problems. System problems arise when ROSI
is not working as it should or where unexpected error messages occur.
In addition, ROSI Help can be of assistance in the case where you know what the
business process is that you are following, but do not know or cannot remember how to
accomplish it in ROSI.
Business Process Queries
Business Process questions are handled by your Divisional ROSI Business
Representative when advice is needed on how to conduct that business. Questions of this
nature relate to your division's business rules, i.e., how your division processes, records,
performs, enrols, etc. The Divisional Rep is the person who contacts the SIS Client
Representative.
Access to ROSI Queries
For access to ROSI, whether first-time access or replacing a lost card, call your
Divisional Access Control Representative. To find out who your Divisional Access
Control Rep is, check the web site at the following address:
http://www.utoronto.ca/security/ams_rosi/access_rep.htm
________________________________________________________________________________________
©Student Information Systems, University of Toronto
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October 23, 2008