National Engineers Week (NEW) San Diego
2015 Planning Meeting Minutes
Monday, December 8, 2014
University of San Diego Loma Hall, Room #002
5998 Alcala Park, San Diego CA 92110
Call to Order
Committee in Attendance:
Jeniene Knight (ASCE)
Chris Root (AIAA)
Gerald Gerace (IEEE)
Kenneth Discenza (CSPE)
David Akers (ASCE)
Sandi Wong McKellips (SHPE/SWE)
Kris Olsen (ASCE)
Yuki Nakanishi / Aileen Berthume
Knight
5:30 PM
Chair / Banquet MC
Vice Chair
Past Chair / Awards Chair
Treasurer
Scholarship Chair
Student Registration Coordinator
Engineering Projects Display Coordinator
Hospitality
Society Representatives:
(ASME) Phillip Young
(SHPE) Victor Guzman
(APWA) John Klemunes
NEW San Diego Address: www.new-sandiego.org/ NEW National Address: www.discovere.org/
1. Welcome
Jeniene Knight
2. Consent Items
a. November 2014 Meeting Minutes
Jeniene Knight
MOTION TO APPROVE MINUTES BY CHRIS ROOT. SECONDED BY PHILLIP YOUNG.
MINUTES APPROVED UNANIMOUSLY.
b. November 2014 Treasurer’s Report
Ken Discenza
TREASURER REPORTED BALANCE OF $11,330.11 AS OF 12/08/14.
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3. Committee Reports
a. Webmaster / Publicity
Mehdi Khalili (Absent)
i. Updates and Discussion – Website Review, Renewal Fees
1. WELCOME MESSAGE WILL BE ADDED TO WEBSITE ALONG WITH
CORPORATE SPONSORS.
2. LINK WILL BE ADDED TO THE NEW WEBSITE.
3. TYPOS WILL BE CORRECTED.
4. PAYMENT INSTRUCTIONS WILL BE ADDED TO RESERVATIONS PAGE.
5. EMAIL ADDRESSES WILL BE UPDATED.
6. ALL - ADDITIONAL REQUESTS FOR WEBSITE UPDATES WILL BE MADE
VIA EMAIL TO JENIENE AND MEDHI.
7. MEHDI TO PRESENT 2-YEAR / 3-YEAR HOST RENEWAL FEE QUOTES.
8. VICTOR PRESENTED DREAMHOST (FREE AND GREEN WEB HOST)
USED BY SHPE. AVAILABLE FOR NON-PROFIT 501(C)(3)
ORGANIZATIONS. GREAT TEMPLATE AND USER FRIENDLY.
9. VICTOR TO SEND MEHDI AND JENIENE WEB HOST INFORMATION.
10. WEB HOST DISCUSSION AT NEXT MEETING.
b. Proclamations
Mark Webb (Absent)
i. MARK - NO UPDATES.
ii. KEN TO COMMUNICATE PROCLAMATION INFORMATION TO MARK.
iii. 2014 COUNTY AND CITY OF SAN DIEGO PROCLAMATIONS LOADED IN
ARCHIVES ON NEWSD WEBSITE.
c. Banquet
Ken Discenza
i. ONE DRINK TICKET WILL BE ALLOWED PER GUEST. PURCHASE OF
ADDITIONAL DRINKS WILL BENEFIT NEW AS A FUNDRAISER. NO ICED TEA
WILL BE SERVED.
ii. MEHDI TO UPDATE WEB PAGE INFORMATION.
d. Speakers / Program
Jeniene Knight
i. CENTERPIECES FOR TABLES WILL BE SPONSORED.
ii. OPPORTUNITY DRAWING TICKETS WILL BE AVAILABLE FOR PURCHASE
DURING SOCIAL HOUR. FUNDS RAISED BY OPPORTUNITY DRAWING WILL
BE DONATED TO MATHCOUNTS. DRAWING WILL BE MADE AFTER THE
KEYNOTE SPEAKER. GUESTS WILL BE INFORMED IN ADVANCE AS TO WHEN
THE DRAWING WILL TAKE PLACE.
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iii. THE PROGRAM WILL CONSIST OF THREE SPEAKERS:
1. ASCE HISTORICAL LANDMARK TOPIC WILL BE DETERMINED ON
FRIDAY. A 3-MINUTE VIDEO WILL BE PLAYED.
2. CHRIS KLEMASKE OF T.B. PENICK AND SONS, INC. WILL PRESENT A
COMMUNITY-BASED PROJECT.
3. BRENT ALSPACH WITH ARCADIS US, INC. WILL BE KEYNOTE
SPEAKER. TOPIC OF PRESENTATION WILL BE DETERMINED. PURE
WATER TOPIC IS PREFERRED.
e. Awards Chair
Jerry Gerace
i. JENIENE SUGGESTS THAT BRENT ALSPACH BE NOMINATED FOR
OUTSTANDING ENGINEER.
ii. ADDITIONAL PROJECT AWARD NOMINATIONS ARE NEEDED.
iii. JOHN KLEMUNES OFFERED TO ASSIST ON AWARDS COMMITTEE.
iv. JERRY TO SCHEDULE AWARDS COMMITTEE MEETING (REVIEW / JUDGING).
v. JERRY TO PRESENT AWARD WINNERS AT NEXT NEWSD MEETING.
f. MathCounts
Peter Livingston (Absent)
i. MATH COUNTS WILL TAKE PLACE ON FEBRUARY 28, 2014 AT UCSD’S
WARREN LECTURE HALL FROM 8:00 AM – 3:30 PM.
ii. KEN – A BUDGET OF $2,000 IS SET TO COVER MEALS, TROPHIES AND
MISCELLANEOUS ITEMS.
iii. PETER TO SEND UPDATED DOCUMENTS TO MEHDI AND JENIENE.
iv. MEHDI TO LOAD UPDATED DOCUMENTS FROM PETER ON WEB PAGE.
v. KEN WILL COLLECT MATHCOUNTS DONATIONS AT BANQUET.
g. E-Day Chair
Sharon Liu (Absent)
i. KRIS UPDATED TEAM REGARDING PROGRESS ON SITE SELECTION.
DOWNTOWN SAN DIEGO LIBRARY WAS SUGGESTED AS A POSSIBLE E-DAY
SITE.
h. Centennial Cup Competition
i.
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Kimberly Wender (Absent)
Scholarships
David Akers
i. SCHOLARSHIP AMOUNTS: $500 FOR FOUR-YEAR UNIVERSITY STUDENT AND
$250 FOR COMMUNITY COLLEGE ENGINEERING TRANSFER STUDENT.
ii. AT NOVEMBER MEETING, SCHOLARSHIP DOLLAR AMOUNTS WERE
SUGGESTED TO BE INCREASED TO $1,000 AND $750.
iii. DOLLAR AMOUNTS TO BE DETERMINED PRIOR TO NEXT MEETING.
iv. SCHOLARSHIPS WILL BE AWARDED BY APPLICATION. IT WAS DISCUSSED
THAT SCHOLARSHIP APPLICATIONS BE AVAILABLE AT THE BANQUET TO BE
COMPLETED BY STUDENT ATTENDEES.
v. IT WAS DETERMINED THAT SCHOLARSHIP APPLICANTS WOULD COMPLETE
APPLICATION AND SUBMIT VIA EMAIL.
vi. ADDITIONAL DISCUSSION INCLUDED REDUCING APPLICATION
REQUIREMENTS.
vii. DEADLINE SHOULD BE MOVED TO LATER DATE.
viii. JOHN KLEMUNES OFFERED TO ASSIST ON SCHOLARSHIP COMMITTEE.
ix. DAVID TO SUBMIT REVISED APPLICATION FOR REVIEW AND APPROVAL.
x. SOCIETY REPS TO ANNOUNCE AND DISTRIBUTE SCHOLARSHIP APPLICATION
TO STUDENT CHAPTERS.
j.
Project Displays
Kris Olsen
i. SEVERAL PROJECTS ARE SUGGESTED FOR CORPORATE SPONSORSHIPS,
INCLUDING CITY OF SAN DIEGO LIBRARY, INTERNATIONAL AIRPORT,
DESALINATION SYSTEM, AND HARBOR DRIVE PEDESTRIAN BRIDGE.
ii. RESERVE ONE DISPLAY TABLE FOR ASCE CENTENNIAL.
k. Student Registrations
Sandi Wong McKellips
i. SANDI WILL SEND JENIENE AND MEHDI CONTACT INFORMATION AND
CORRECTED RESERVATION INFORMATION FOR FLYER AND WEBSITE.
ii. MEHDI AND JENIENE TO MAKE REVISIONS ON FLYER AND WEBSITE.
iii. JENIENE ATTENDED SDSU’S DESIGN DAY – SENIOR ENGINEERING TEAM
PROJECT COMPETITION. FIRST PLACE TEAM SELECTED - PLANTEER
ENVIRONMENT AND INFRASTURE TEAM. PROJECT WAS MONTECITO
DESALINATION PLANT. WILL RECOGNIZE AND ALLOW TO DISPLAY PROJECT.
iv. SANDI SUGGESTS THAT ALL FOUR-YEAR UNIVERSITIES BE INVITED TO
DISPLAY PROJECTS.
v. CHRIS SUGGESTED SELECTING ONE STUDENT ENGINEERING PROJECT FROM
UCSD. ANNUAL EVENT HELD THROUGH UCSD’S JACOBS SCHOOL OF
ENGINEERING.
vi. UNIVERSITY DISPLAY TABLES
1. JENIENE WILL CONTACT SDSU.
2. CHRIS WILL CONTACT UCSD.
3. NEED SOMEONE TO CONTACT USD.
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4. Calendar of Events
a. Feb (TBA) – SD County Proclamation, SD City Proclamation
b. Feb (TBA) – Centennial Engineering Cup Competition
c. Feb 26 – DiscoverE Girl Day
d. Feb 27 – NEWSD Awards Banquet, USD’s Hahn Forum Center, 5:30 PM – 9:00 PM
e. Feb 27 – Future City Competition National Finals
f. Feb 28 – MathCounts at UCSD Warren Lecture Hall, 8:00 AM – 3:30 PM
g. Feb (TBA) – E-Day, Location (TBD), 10:00 AM – 4:00 PM
h. Mar 5-7 – Global Marathon
5. Next Committee Meetings at USD, Loma Hall Room #002, 5:30 PM
a. Monday, January 12th
b. Monday, February 9th
c. Monday, April 13th, Debriefing / Transition Dinner Meeting, Location (TBA)
Adjournment
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Knight
7:25 PM