I.
CALL TO ORDER
Randy Kufahl, Board Vice President, called the July 13 th
regular meeting to order at
7:00PM in the district office.
ROLL CALL
Board Members Present:
Nueva Bean-Smith Mark Kopp
Scott Brunkow
Jeff Koelzer
Randy Kufahl
Tasha Lara
Marcus Weiser
Others Present: Superintendent Adam McDaniel, Deputy Clerk Carol Minihan, Sherri
Brunkow
II.
APPOINT DEPUTY CLERK
Bean-Smith moved to appoint Carol Minihan to serve as Deputy Clerk of the Board for the July 2015 regular board meeting. Kopp seconded. Motion carried 7-0.
III.
ADOPTION OF THE AGENDA
Kopp moved to approve the agenda as amended adding NB1c-KSDE Foodservice
Equipment Assistance Grant, NB6b-Student Matter Executive Session, NB10-KRR Grant
Renewal and Grant Coordinator. Koelzer seconded. Motion carried 7-0.
IV.
KANSAS ASSOCIATION OF SCHOOL BOARDS PRESENTATION
Lori Church, attorney with the Kansas Association of School Boards, provided the Board with an overview of school law and school board member responsibilities.
V.
BOARD ORGANIZATION
1.
Election of Officers
President – Nominations for Board President were received. Randy Kufahl was nominated by Mark Kopp. Kopp made a motion for Board President nominations to cease. Bean-Smith seconded. Motion carried 7-0.
Kopp moved to appoint Randy Kufahl to serve as Board President . Bean-Smith seconded. Motion carried 7-0.
Vice-President – Nominations for Board Vice-President were received. Jeff Koelzer was nominated by Scott Brunkow. Mark Kopp was nominated by Randy Kufahl.
Koelzer made a motion for Board Vice-President nominations to cease. Weiser seconded. Motion carried 7-0.
July 13, 2015 Page 1 USD 322 Board Meeting Minutes

Bean-Smith moved to appoint Mark Kopp to serve as Board Vice-President .
Kufahl seconded. Motion carried 4 (Bean-Smith, Kufahl, Kopp, Weiser) – 1
(Koelzer) - 2 (Brunkow & Lara Abstained).
Clerk of the Board –Bean-Smith made the motion to appoint Janell A. Schmidt to serve as Clerk of the Board for the 2015-2016 school term. Kopp seconded. Motion carried 7-0.
Deputy Clerk of the Board –Brunkow made the motion to appoint Kyler Dowell to serve as Deputy Clerk of the Board. Bean-Smith seconded. Motion carried 7-0.
Board Treasurer – Koelzer made the motion to appoint Ann Hermreck to serve as
Board Treasurer. Lara seconded. Motion carried 7-0.
2.
Appointments
Lara moved that the appointments be approved for the 2015-2016 school term.
Weiser seconded. Motion carried 7-0.
OHS Truancy Officer
OGS Truancy Officer
Food Service:
Authorized Representative
Adam McDaniel
Kyler Dowell
Adam McDaniel
Determining Official
Hearing Official
KPERS Designated Agent
Transportation Director
Professional Development Council (PDC)
KASB Legislative Liaison (GRN Contact)
Title I Coordinator
ADA Coordinator
Janell Schmidt
Adam McDaniel
Ann Hermreck
Adam McDaniel
Mark Kopp
Mark Kopp
Kyler Dowell
Adam McDaniel
Title VI Coordinator
Title IX Coordinator
Section 504 Compliance
Freedom of Information Officer
Homeless Coordinator
Suspension/Expulsion Hearing Officer
K-12 Site Council Board Representative
VI.
PATRON INPUT
None
Adam McDaniel
Adam McDaniel
Adam McDaniel
Adam McDaniel
Mary Haug
Adam McDaniel
Nueva Bean-Smith
VII.
STAFF INPUT
None
July 13, 2015 Page 2 USD 322 Board Meeting Minutes

VIII.
BOARD REPORTS
1.
Superintendent/Onaga High Principal Report; Adam McDaniel

FY2015-2016 Preliminary Budget Review

Report July 1 unencumbered cash balances per KSA 72-6460

Report on summer maintenance status

Student Insurance – 7-12 Interscholastic Sport’s Insurance premium $75, 9-12
Football premium $250
2.
Technology Report; Darrin Reith

Written report submitted
3.
Board Clerk Report; Janell Schmidt

Written reports submitted to the board on the FY2015 financial closing.
4.
Maintenance Report; Greg Schmelzle

Written report submitted
IX.
CONSENT AGENDA
1.
A
PPROVAL OF
M
INUTES
A.
June 8, 2015 Regular
B.
June 17, 2015 Special
2.
R
EVIEW AND APPROVAL OF
B
ILLS
FY2014-2015 year-end financials – FY15 Close
July 2015 Payables
3.
R
EVIEW AND APPROVAL OF
T
REASURER
’
S
R
EPORT
–
J
UNE
, 2015
4.
2015-2016 M EETING D ATES
Pursuant to K.S.A. 72-8205, the Board of Education of USD #322, Pottawatomie
County, Kansas, by resolution duly adopted at its regular meeting held July 13, 2015 established the following meeting schedule for regular Board of Education meetings to be held during the 2015-2016 school year:
Hour of commencing the meeting: 7 PM
Hour of meeting adjournment: 10 PM
Day of the week the meeting will be held: 2 nd Monday
Meeting place: USD #322 Board of Education Office, 500 High Street, Onaga, Kansas
Meeting Dates:
July 13, 2015
August 3, 2015 – Goals Work Session (Exception: 1 st Monday, 6PM)
August 17, 2015 – Budget Hearing (Exception: 3 rd Monday)
September 14, 2015
October 12, 2015
November 9, 2015
December 14, 2015
January 11, 2016
February 8, 2016
March 14, 2016
April 11, 2016
May 9, 2016
May 13, 2016 Staff Recognition (Exception: Friday, 12 Noon)
June 13, 2016
July 13, 2015
The Board of Education reserves the right to adjourn any regular meeting to another time and place.
Page 3 USD 322 Board Meeting Minutes

5.
D
ESIGNATED
D
EPOSITORY
/ N
EWSPAPER
/ A
UDITOR
/ L
AWYER
A.
Pursuant to K.S.A. 9-1404, the governing body of the Unified School District No. 322,
Onaga, hereby adopts the following resolution:
BE IT RESOLVED, that the depository to be designated by the governing body of Unified
School District No. 322, Onaga, for the period of July 1, 2015 to June 30, 2016 be
BE IT FURTHER RESOLVED, that in accordance with HB 2122 of the 1985 Kansas
Legislature, all deposits shall be secured by 100% securities which shall exclude real estate mortgages.
Farmers State Bank
Onaga, Kansas 66521
B.
Designate The Onaga Herald as the District’s official newspaper.
C.
Designate Karlin and Long, LLC as the District’s Auditor.
D.
Designate KASB to provide the district with legal services through membership in the
KASB Legal Assistance Fund .
6.
W
AIVER OF
S
TATE
R
EQUIREMENTS TO USE
G
ENERALLY
A
CCEPTED
A
CCOUNTING
P
RINCIPLES
K.S.A. 75-1120a (a) requires municipalities to use generally accepted accounting principles
(GAAP) in the preparation of their financial statements and reports. Except for community colleges, however, the governing body of any municipality may request the Director of
Accounts and Reports to waive the statutory requirement to use GAAP. Adopt the resolution waiving the statutory requirement to use GAAP for the 2015-2016 fiscal year.
7.
R
ESOLUTION TO
A
UTHORIZE
S
TUDENT
A
CTIVITY
F
UNDS
The Board of Education of any school district, under 1994 House Bill 2802, may authorize the establishment of school activity funds from which to make needed expenditures for the payment of expenses attributable to activities in which pupils of the district may participate, directly or indirectly.
Adopt resolutions authorizing the establishment of Student Activity Funds at Onaga High
School and Onaga Grade School for the 2015-2016 year; that the Principal of each school be authorized and required to administer said funds as prescribed by law.
8.
R
ESOLUTION TO
E
STABLISH
H
OME
R
ULE
The Kansas Legislature voted to grant home-rule powers to Kansas schools. SB57 provides that the board may transact all school district business and adopt policies the board deems appropriate to perform its constitutional duty to maintain, develop and operate local schools, but such authority does not relieve boards of compliance with state statutes.
An example of home-rule power would be that in the past schools could join KASB or
KSHSAA because there were specific laws that permitted it. A district, however, could not legally join its local Chamber of Commerce because there was no specific statutory authority to do so. Adopt a resolution to Establish Home Rule.
July 13, 2015 Page 4 USD 322 Board Meeting Minutes

9.
S
TUDENT
A
CCIDENT
I
NSURANCE
Board approved Mid-Catastrophic Activities Group and All Pupil School-Time policies on
6/8/2015.
KSHSAA CATASTROPHIC POLICY
Individual school membership with KSHSAA requires and includes catastrophic coverage from
$25,000 to $5,000,000 as per the policy limits. The cost to the district is $6.03
for each student that participated in KSHSAA sponsored activities during the previous school year.
10.
E ARLY P AYMENT R EQUEST P OLICY (K.S.A.
12-105 (B))
Claims against a school district which provide a discount for early payment or for the assessment of a penalty for late payment may be authorized to be paid in advance of approval if the board designates and authorizes one or more of its employees to pay any such claim in advance. Any payment made under this authorization shall be reported to the board in writing at the next regular meeting.
11.
F EDERAL P ROGRAMS S TATEMENT OF A SSURANCES
The Statement of Assurances must be signed and noted in the minutes that the District will comply with all federal rules and regulations as required in the application for federal funds, including the Title I program.
Approve the signing of the Statement of Assurances indicating that the district will comply with all federal rules and regulations as required for receiving federal money and in particular the rules and regulations pertaining to money received for the Title I program.
12.
S
CHOOL
Y
EAR FOR
S
TUDENTS
The KSDE authorizes the Board to adopt a school year calendar for students either based on 181 days (6 hour each for a total of 1086 hours) or on minimum hours. Every school in USD #322 is in session for more than 6 hours per day so by using the approved days in session we would provide more than the “minimum hours” required.
Adopt a minimum school year of 1,116 hours for students in grades one through eleven, 465 hours for students in Kindergarten and 1,086 hours for students in grade twelve, for the 2015-
2016 school year.
13.
R ESOLUTION FOR D ESTRUCTION OF R ECORDS
KSA72-5369 and KSA 72-5370 allows for the destruction of specific records no longer legally required by school districts per the adoption of a Resolution for the Destruction of Records.
14.
R ESCIND B OARD P OLICY / S TUDENT H ANDBOOKS
Existing policies must be rescinded prior to adopting the new policies for 2015-2016. Approve a resolution that all policy statements found in the minutes of the U.S.D. No. 322 Board of
Education prior to July 13, 2015 be rescinded with the exception of the 15-16 K-12 Student
Handbook approved 5/11/15, Preschool Handbook approved on 6/8/15, and KASB Board
Policy Updates approved 6/8/15.
July 13, 2015 Page 5 USD 322 Board Meeting Minutes

15.
2015-2016 F
OOD
S
ERVICE
P
ROGRAM
R
ENEWAL
To participate in the 2015-2016 Food Service Program, the board must agree to the terms of the program as established by the KSDE and agree to follow the federal guidelines. The president must sign the agreement.
Approve the Renewal of the Program Agreement for the 2016-2016 school year between the KSDE and the sponsoring Food Authority (USD 322) for the purpose of renewing and continuing the “National School Lunch, School Breakfast, Afterschool Snack,
Summer Food Service, and Food Distribution” programs. (The district will not be participating in the Special Milk program.)
Kopp moved to approve the consent agenda as presented. Lara seconded. Motion carried 6-0-1
(Kufahl Abstained).
X.
OLD BUSINESS
1.
Suburban Bid
Kufahl moved to authorize Superintendent McDaniel to send out bids for a used minivan
(20,000 miles or less) and to accept more bids on a suburban. Bean-Smith seconded. Motion carried 7-0.
XI.
NEW BUSINESS
1.
Gift/Grant Donation(s)
A. Blue Valley Telecommunications paid the district $1,000 on 6/29/15 to be applied toward the purchase of student planners.
B. The Mitchell Hermreck Memorial Fund (Dennis and Ann Hermreck) paid the district $425 on 6/24/15 to be applied toward the cost of the north gym center “O” design.
C. KSDE Child Nutrition and Wellness awarded the district a grant to purchase insulated food transport carriers which will allow the preschool program to serve meals in the classroom.
Weiser moved to approve the above gifts/grants for the purposes as listed. Lara seconded.
Motion carried 7-0.
President Kufahl left the meeting at 8:40PM for a family emergency. Vice-President Kopp presided over the remainder of the meeting.
2.
Substitute Teacher Pay Rate
Brunkow moved to approve the 2015-2016 substitute teacher pay rate of $85 per day. The first ten (10) continuous days shall be paid at the fixed rate; the 11 th
continuous day and subsequent continuous days in the same assignment thereafter shall be paid at a rate equivalent to one contract day of the base teacher salary. Koelzer seconded. Motion carried 6-0.
3.
Mileage Reimbursement Rate
Brunkow moved to approve the mileage reimbursement of 56 cents (1 cent below State Rate) for 2015-2016 private vehicle use on school business. Lara seconded. Motion carried 6-0.
4.
School Nurse Agreement
Bean-Smith moved to approve a contract with Community Healthcare System to provide school nursing services for 2015-2016 for the sum of $8,000. Koelzer seconded. Motion carried 6-0.
July 13, 2015 Page 6 USD 322 Board Meeting Minutes

5.
Evaluation Instrument
Weiser moved to adopt the McRel Teaching Evaluation instrument for the 15-16 school year at a cost of $25 per teacher evaluated. Lara seconded. Motion carried 6-0.
6.
Personnel; Executive Session
Bean-Smith moved to enter executive session for 20 minutes to discuss nonelected personnel matters to protect the privacy interests of the individual(s) to be discussed. Kopp seconded.
Motion carried 6-0. The board was in closed session with Mr. McDaniel from 8:55-9:15pm.
Bean-Smith moved to return to closed session for 10 minutes. Kopp seconded. Motion carried 6-0. The board was in closed session with Mr. McDaniel from 9:15-9:25pm. No action taken.
6a. Student Matter; Executive Session
Lara moved to enter executive session for 15 minutes to discuss a student matter to protect the privacy rights of a student who is identifiable. Weiser seconded. Motion carried 6-0. The board was in closed session with Mr. McDaniel from 9:30-9:45pm. No action taken.
7.
Personnel; Classified Employment-At-Will (Bus Drivers)
Superintendent McDaniel has recommended the reduction of one bus route for the 2015-2016 school year. Koelzer moved to approve the classified employment-at-will of the following bus drivers as recommended by Superintendent McDaniel; Jack Bernritter, H.D. Jeanneret, Max
Loughmiller, Jeff Miller, Don Most, Danny Wrosch. Brunkow seconded. Motion carried 6-0.
8.
Personnel; Supplemental Assignments
Bean-Smith moved to approve Judy Glessner as PDC Chairperson for 2015-2016 at the negotiated stipend of $1,500 (Article IV, Section 5) . Lara seconded. Motion carried 6-0.
9.
Sale of Surplus Items
Lara moved to authorize the Superintendent to sell the surplus items as presented to the Board.
Kopp seconded. Motion carried 6-0.
10.
Kansas Reading Roadmap Grant Renewal and Grant Coordinator
Bean-Smith moved to approve the renewal of the KRR Grant for the 2015-2016 year and approve Becky Nider as KRR Grant Coordinator with all salary and benefits to be paid with grant funds. Kopp seconded. Motion carried 6-0.
XII.
ADJOURNMENT
There being no further business, Vice President Kopp adjourned the meeting at 9:40 PM.
________________________________________________
Board President
_____________________
Date Approved
________________________________________
Clerk of the Board
July 13, 2015 Page 7 USD 322 Board Meeting Minutes