State of Georgia
State Entity: Georgia State University, Auxiliary and Support Services
Electronic Request for Proposals (“eRFP”)
Event Name: Panther Express Shuttle Services
eRFP (Event) Number: ES-RFP-50900-563
1. Introduction
1.1.
Purpose of Procurement
Pursuant to the State Purchasing Act (Official Code of Georgia Annotated §§50-5-50 et seq.), this
electronic Request for Proposals (“eRFP”) is being issued to establish a contract with a qualified supplier
who will provide Shuttle System Operation and Maintenance Services associated with the existing shuttle
system, known as PantherExpress, for Georgia State University, Auxiliary and Support Services
(hereinafter, “the State Entity”) as further described in this RFP.
Background
Founded in 1913, in Atlanta, Georgia State University is the second largest and one of the leading research
institutions in the University System of Georgia. As an urban campus, the University's location serves
approximately 32,000 students, 4,000 of which reside on campus in GSU-owned housing facilities. The
University’s residential buildings are located primarily along the Piedmont Avenue corridor to the north of
the campus core.
The PantherExpress is Georgia State University’s internal transit system that provides campus circulation
and park-and-ride shuttle service to the downtown Atlanta campus. The system is currently comprised of
four routes. The PantherExpress is a service of GSU’s Parking and Transportation division within the Office
of Auxiliary and Support Services. However, the actual operation of the PantherExpress is contracted out to
a private provider, who is responsible for the operation and maintenance of the service while GSU provides
direct oversight of the selected supplier. The selected supplier also owns and maintains the
PantherExpress buses.
Earlier in the year, the University completed a Parking and Transportation Master Plan to address its
existing transportation issues and prepare the University to meet its future parking and transportation
needs. The City of Atlanta is also moving forward with the construction of the Downtown Atlanta Streetcar.
While the introduction of the streetcar may provide the University with additional east-west transportation
alternatives, the interim construction has resulted in recent modifications to the PantherExpress service.
Route maps and general campus information can be found online at www.gsu.edu.
1.2.
eRFP Certification
Pursuant to the provisions of the Official Code of Georgia Annotated §50-5-67(a), the State Entity certifies
the use of competitive sealed bidding will not be practicable or advantageous to the State of Georgia in
completing the acquisition described in this eRFP. Thus, competitive sealed proposals will be submitted in
response to this eRFP. This eRFP is being sourced through an electronic sourcing tool approved by the
Department of Administrative Services (“DOAS”) and all suppliers’ responses must be submitted
electronically in accordance with the instructions contained in Section 2 “Instructions to Suppliers” of this
eRFP. Electronic competitive sealed proposals will be administered pursuant to the Georgia Electronic
Records and Signature Act. Please note electronic competitive sealed proposals meet the sealed proposal
requirements of the State of Georgia, an electronic record meets any requirements for writing, and an
electronic signature meets any requirements for an original signature.
1.3.
Overview of the eRFP Process
The objective of the eRFP is to select a qualified supplier to provide the goods and/or services outlined in
this eRFP to the State Entity. This eRFP process will be conducted to gather and evaluate responses from
suppliers for potential award. All qualified suppliers are invited to participate by submitting responses, as
further defined below. After evaluating all suppliers’ responses received prior to the closing date of this
eRFP and following negotiations (if any) and resolution of any contract exceptions, the preliminary results
of the eRFP process will be publicly announced, including the names of all participating suppliers and the
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evaluation results. Subject to the protest process, final contract award(s) will be publicly announced
thereafter.
NOTE TO SUPPLIERS: The general instructions and provisions of this document have been drafted with
the expectation that the State Entity will make a single award; however, please refer to Section 6.7
“Selection and Award” of this eRFP for information concerning the State Entity’s actual award strategy
(single, multiple, split awards, etc).
1.4.
Schedule of Events
The schedule of events set out herein represents the State Entity’s best estimate of the schedule that will
be followed. However, delays to the procurement process may occur which may necessitate adjustments
to the proposed schedule. If a component of this schedule, such as the close date, is delayed, the rest of
the schedule may be shifted as appropriate. Any changes to the dates up to the closing date of the eRFP
will be publicly posted prior to the closing date of this eRFP. After the close of the eRFP, the State Entity
reserves the right to adjust the remainder of the proposed dates, including the dates for evaluation,
negotiations, award and the contract term on an as needed basis with or without notice.
Description
Release of eRFP
Date
As Published on the Georgia
Procurement Registry (“GPR”)
3/8/2013
Time
N/A
Deadline for written questions sent via email
5:00 p.m. ET
to the Issuing Officer referenced in Section
1.5.
Bidders/Offerors’ Conference Location:
As Published on the GPR
2:00 PM
Georgia State University Commerce
3/5/2013
Building
2:00 PM Eastern Standard Time
34 Broad Street NW
14th Floor Board Room
Atlanta, GA 30303
Attendance is: Mandatory
Responses to Written Questions
3/12/13
5:00 p.m. ET
Proposals Due/Close Date and Time
As Published on the GPR
See GPR
Proposal Evaluation Completed (on or
(TBD)
N/A
about)
Negotiations Invitation Issued (emailed) (on (TBD)
TBD
or about); discretionary process
Negotiations with Identified suppliers (on or
(TBD)
TBD
about); discretionary process
Final Evaluation (on or about)
(TBD)
N/A
Finalize Contract Terms
(TBD)
N/A
Notice of Intent to Award* [NOIA] (on or
(TBD)
N/A
about)
Notice of Award [NOA] (on or about)
10 calendar days after NOIA (TBD)
N/A
*In the event the estimated value of the contract is less than $100,000, the State Entity reserves the right to
proceed directly to contract award without posting a Notice of Intent to Award.
1.5.
Official Issuing Officer (Buyer)
Michael Davidson, C.P.P.B, GCPA, GCPCA
Purchasing Department Manager
Georgia State University
mdavidson@gsu.edu
404-413-3154
1.6.
Definition of Terms
Please review the following terms:
Supplier(s) – companies desiring to do business with the State of Georgia.
State Entity – the governmental entity identified in Section 1.1 “Purpose of Procurement” of this eRFP.
Any special terms or words which are not identified in this State Entity eRFP Document may be identified
separately in one or more attachments to the eRFP. Please download, save and carefully review all
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documents in accordance with the instructions provided in Section 2 “Instructions to Suppliers” of this
eRFP.
1.7.
Contract Term
The initial term of the contract(s) is for one (1) calendar year(s). The initial term of the contract(s) shall have
a commencement date of July 1, 2013 and end date of June 30, 2014 to coincide with the University's fiscal
calendar (July I to June 30). The University reserves the right to revise the scheduled commencement date
contingent upon the outcome of the contract negotiations and transition schedule process. The State Entity
shall have nine (9) one (1) year option(s) to renew, which options shall be exercisable at the sole discretion
of the State Entity. Renewal will be accomplished through the issuance of Notice of Award Amendment. In
the event that the contract(s), if any, resulting from the award of this eRFP shall terminate or be likely to
terminate prior to the making of an award for a new contract for the identified products and/or services, the
State Entity may, with the written consent of the awarded supplier(s), extend the contract(s) for such period
of time as may be necessary to permit the State Entity’s continued supply of the identified products and/or
services. The contract(s) may be amended in writing from time to time by mutual consent of the parties.
Unless this eRFP states otherwise, the resulting award of the contract(s) does not guarantee volume or a
commitment of funds.
2. Instructions to Suppliers
By submitting a response to the eRFP, the supplier is acknowledging that the supplier:
1. Has read the information and instructions,
2. Agrees to comply with the information and instructions contained herein.
2.1.
General Information and Instructions
2.1.1.Team Georgia Marketplace™ Registration System
DOAS requires all companies and/or individuals interested in conducting business with the State of
Georgia to register in the State’s web-based registration system, through Team Georgia
Marketplace™. Registration is free and enables the registering company to gain access to certain
information, services and/or materials maintained in Team Georgia Marketplace™ at no charge to
the registering company. All registering companies must agree to be bound by the applicable terms
and conditions governing the supplier’s use of Team Georgia Marketplace™. In the event DOAS
elects to offer certain optional or premium services to registered companies on a fee basis, the
registered company will be given the opportunity to either accept or reject the service before
incurring any costs and still maintain its registration. Companies may register at
https://saofn.state.ga.us/psp/sao/SUPPLIER/ERP/?cmd=login
2.1.2.Restrictions on Communicating with Staff
From the issue date of this eRFP until the final award is announced (or the eRFP is officially
cancelled), suppliers are not allowed to communicate about this eRFP for any reason with any
State staff except through the Issuing Officer named herein, or during the Bidders/Offerors’
conference (if any), or as defined in this eRFP or as provided by existing work agreement(s).
Prohibited communication includes all contact or interaction, including but not limited to telephonic
communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or
otherwise. The State Entity reserves the right to reject the response of any supplier violating this
provision.
2.1.3.Submitting Questions
All questions concerning this eRFP must be submitted in writing via email to the Issuing Officer
identified in Section 1.5 “Issuing Officer” of this eRFP. No questions other than written will be
accepted. No response other than written will be binding upon the State. All suppliers must submit
questions by the deadline identified in the Schedule of Events for submitting questions. Suppliers
are cautioned that the State Entity may or may not elect to entertain late questions or questions
submitted by any other method than as directed by this section. All questions about this eRFP
must be submitted in the following format:
Company Name
Question #1 Question, Citation of relevant section of the eRFP
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Question #2 Question, Citation of relevant section of the eRFP
Do not use the comments section of the Sourcing Event to submit questions to the issuing officer.
2.1.4.Attending Bidders/Offerors’ Conference
The Bidders/Offerors’ Conference or any other information session (if indicated in the schedule of
events) will be held at the offices referred to in Section 1.4 “Schedule of Events” of this eRFP.
Attendance at this meeting is mandatory. A representative of the supplier must attend the
conference in its entirety to be considered eligible for contract award. The supplier is strongly
encouraged to allow ample travel time to ensure arrival in the conference meeting room prior to the
beginning of any mandatory conference. The State Entity reserves the right to consider any
representative arriving late to be “not in attendance.” Therefore, all suppliers are strongly
encouraged to arrive early to allow for unexpected travel contingencies.
2.1.5.State’s Right to Request Additional Information – Supplier’s Responsibility
Prior to contract award, the State Entity must be assured that the selected supplier has all of the
resources to successfully perform under the contract. This includes, but is not limited to, adequate
number of personnel with required skills, availability of appropriate equipment in sufficient quantity
to meet the on-going needs of the State Entity, financial resources sufficient to complete
performance under the contract, and experience in similar endeavors. If, during the evaluation
process, the State Entity is unable to assure itself of the supplier’s ability to perform, if awarded, the
State Entity has the option of requesting from the supplier any information deemed necessary to
determine the supplier’s responsibility. If such information is required, the supplier will be so
notified and will be permitted approximately seven business days to submit the information
requested.
2.1.6.Failing to Comply with Submission Instructions
Responses received after the identified due date and time or submitted by any other means than
those expressly permitted by the eRFP will not be considered. Suppliers’ responses must be
complete in all respects, as required in each section of this eRFP.
2.1.7.Rejection of Proposals; State’s Right to Waive Immaterial Deviation
The State Entity reserves the right to reject any or all responses, to waive any irregularity or
informality in a supplier’s response, and to accept or reject any item or combination of items, when
to do so would be to the advantage of the State of Georgia. It is also within the right of the State
Entity to reject responses that do not contain all elements and information requested in this
eRFP. A supplier’s response will be rejected if the response contains any defect or irregularity and
such defect or irregularity constitutes a material deviation from the eRFP requirements, which
determination will be made by the State Entity on a case-by-case basis.
2.1.8.State’s Right to Amend and/or Cancel the eRFP
The State Entity reserves the right to amend this eRFP. Any revisions must be made in writing
prior to the eRFP closing date and time. By submitting a response, the supplier shall be deemed to
have accepted all terms and agreed to all requirements of the eRFP (including any
revisions/additions made in writing prior to the close of the eRFP whether or not such revision
occurred prior to the time the supplier submitted its response) unless expressly stated otherwise in
the supplier’s response. THEREFORE, EACH SUPPLIER IS INDIVIDUALLY RESPONSIBLE FOR
REVIEWING THE REVISED eRFP AND MAKING ANY NECESSARY OR APPROPRIATE
CHANGES AND/OR ADDITIONS TO THE SUPPLIER’S RESPONSE PRIOR TO THE CLOSE OF
THE eRFP. Suppliers are encouraged to frequently check the eRFP for additional information.
Finally, the State Entity reserves the right to cancel this eRFP at any time.
2.1.9.Protest Process
Suppliers should familiarize themselves with the procedures set forth in Chapter 6 of the Georgia
Procurement Manual.
2.1.10. Costs for Preparing Responses
Each supplier’s response should be prepared simply and economically, avoiding the use of
elaborate promotional materials beyond those sufficient to provide a complete presentation. The
cost for developing the response and participating in the procurement process (including the protest
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process) is the sole responsibility of the supplier. The State will not provide reimbursement for such
costs.
2.1.11. ADA Guidelines
The State of Georgia adheres to the guidelines set forth in the Americans with Disabilities Act.
Suppliers should contact the Issuing Officer at least one day in advance if they require special
arrangements when attending the Bidders/Offerors’ Conference (if any). The Georgia Relay
Center at 1-800-255-0056 (TDD Only) or 1-800-255-0135 (Voice) will relay messages, in strict
confidence, for the speech and hearing impaired.
2.1.12. Public Access to Procurement Records
Solicitation opportunities will be publicly advertised as required by law and the provisions of the
Georgia Procurement Manual. The State Purchasing Act delays the release of certain procurement
records in the event the public disclosure of those records prior to the State Entity’s public
announcements of the results of a solicitation would undermine the public purpose of obtaining the
best value for the State such as cost estimates, proposals/bids, evaluation criteria, supplier
evaluations, negotiation documents, offers and counter-offers, and certain records revealing
preparation for the procurement. The State Purchasing Act requires bids and proposals to be
available for public inspection, upon request, within one business day of the State Entity’s posting
of the Notice of Intent to Award (or the Notice of Award in the event the State Entity does not issue
the Notice of Intent to Award). Audited financial statements not otherwise publicly available but
required to be submitted as part of the supplier’s response shall not be subject to public disclosure.
The State Entity is allowed to assess a reasonable charge to defray the cost of reproducing
documents. A state employee should be present during the time of onsite inspection of
documents. PLEASE NOTE: Even though information (financial or other information) submitted by
a supplier may be marked as "confidential", "proprietary", etc., the State will make its own
determination regarding what information may or may not be withheld from disclosure.
2.1.13. Registered Lobbyists
By submitting a response to this eRFP, the supplier hereby certifies that the supplier and its
lobbyists are in compliance with the Lobbyist Registration Requirements in accordance with the
Georgia Procurement Manual.
2.2.
Submittal Instructions
Submittal Instructions for eSource
Listed below are key action items related to this eRFP. The Schedule of Events in Section 1.4 identifies the
dates and time for these key action items. This portion of the eRFP provides high-level instructions
regarding the process for reviewing the eRFP, preparing a response to the eRFP and submitting a
response to the eRFP. Suppliers are required to access, print and utilize the training materials identified in
Section 2.2.1 of this eRFP to ensure the supplier successfully submits a response to this eRFP.
2.2.1.eRFP Released - eSource
The release of the eRFP is formally communicated through a public announcement posted to the
Georgia Procurement Registry, which is accessible online as follows:
http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp
This eRFP is being conducted through eSource, an electronic sourcing tool, which allows suppliers
to submit responses online. To be eligible for contract award, the supplier must submit its response
to this eRFP through eSource prior to the close date and time of this eRFP. All suppliers MUST
carefully review the instructions and training information from the following link for a comprehensive
overview of the use and functionality of eSource.
http://doas.ga.gov/Training/Pages/SupplierTraining.aspx
2.2.2.eRFP Review
The eRFP (or “Sourcing Event”) consists of this document, entitled “The State Entity eRFP
Document”, and any and all information included in the Sourcing Event, as posted online on the
GPR, including any and all documents provided by the State Entity as attachments to the Sourcing
Event or links contained within the Sourcing Event or its attached documents. Access and review
the eRFP by completing the following steps:
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1.
2.
3.
4.
5.
6.
7.
Go to eSource which is located online at the following link:
http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp
Search for this eRFP using the identifying information on the first page of this document
(State Entity’s Name, Title of Event, Event Number, etc.)
Once you access the eRFP, select the appropriate access option (Response Now, Request
an Immediate Invite, or Register to Respond). Follow the instructions for each option.
Once you are able to log on and access the eRFP, you are ready to begin reviewing the
eRFP and its attachments. If you are not a regular user of eSource, make sure you review
the training materials located in 2.2.1 eSource of this RFP.
Locate the section labeled “Documents” in the lower section of the Summary page.
Next, by selecting and clicking on each document titled link, the supplier may open and save
all of the available documents.
The supplier should save attachments to its personal computer to allow the supplier to
prepare responses to the attached files. The supplier may choose the “Respond at a later
time” button to exit without submitting a response. Then, once the supplier is ready to submit
its response, the supplier can log in to this eRFP and upload its response.
Please carefully review all information contained in the Sourcing Event, including all documents
available as attachments or available through links. Any difficulty accessing the Sourcing Event or
opening provided links or documents should be reported immediately to the Issuing Officer (See
Section 1.5) and/or the Help Desk (Section 2.2.8). For additional information regarding the use of
eSource, access the online resources provided in Section 2.2.1 “eSource” of this eRFP.
2.2.3.Preparing a Response
When preparing files to be a part of the supplier’s electronic response, the supplier must consider
the following instructions:
1.
Use the provided worksheets to prepare your response. Enter your responses directly into
the worksheet. Unless otherwise directed, do not insert “see attached file” (or similar
statements) in the worksheet to reference separate documents.
2.
Answer each question in sufficient detail for evaluation while using judgment with regards to
the length of response.
3.
Proofread your response and make sure it is accurate and readily understandable.
4.
Label any and all uploaded files using the corresponding section numbers of the eRFP or any
other logical name so that the State Entity can easily organize and navigate the supplier’s
response.
5.
Use caution in creating electronic files to be uploaded. If the State Entity is unable to open
an electronic file due to a virus or because the file has become corrupted, the supplier’s
response may be considered incomplete and disqualified from further consideration.
6.
Use commonly accepted software programs to create electronic files. The State Entity has
the capability of viewing documents submitted in the following format: Microsoft Word or
WordPad, Microsoft Excel, portable document format file (PDF), and plain text files with the
file extension noted in parentheses (.txt). Unless the eRFP specifically requests the use of
another type of software or file format than those listed above, please contact the Issuing
Officer prior to utilizing another type of software and/or file format. In the event the State
Entity is unable to open an electronic file because the State Entity does not have ready
access to the software utilized by the supplier, the supplier’s response may be considered
incomplete and disqualified from further consideration.
2.2.4.Uploading Forms
Once the supplier is ready to upload electronic files (completed forms or worksheets, product
sheets, etc.), please follow the directions within the eRFP to upload these documents in the proper
location. Do not upload forms until you are ready to submit your response in the system.
1.
The supplier must first access the Sourcing Event in eSource using the instructions provided
in Section 2.2.2 “eRFP Review” of this eRFP.
2.
The “Response Documents” section of the Sourcing Event provides a place for the supplier to
upload all of the documents and worksheets necessary to complete the supplier’s response.
3.
Once all files are complete, properly labeled and ready to be uploaded, the supplier can then
select “Upload Completed Response Documents” button to upload the completed
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4.
documents. The supplier can upload as many documents as necessary in this section of the
Sourcing Event.
Once all files are uploaded, the supplier should carefully review its response as noted in
Section 2.2.5 prior to submitting the response as described in Section 2.2.6. If the supplier
determines the final response is not ready to be submitted, the supplier can select the
“Respond at a later time” button to exit eSource without submitting a response. The supplier
may then return later and reload its files.
2.2.5.Reviewing the Response Prior to Submission
Each supplier is responsible for ensuring all questions have been answered appropriately and that
all necessary documents have been uploaded. Prior to submitting the response, please review the
following checklist:
1.
Please review and confirm that all questions have been answered appropriately. Please
ensure that the correct response has been provided.
2.
Please review and confirm that the most competitive response has been provided.
3.
Please confirm that all necessary files have been uploaded. All documents uploaded by the
supplier may be viewed by accessing the “Response Documents” section of the Sourcing
Event.
2.2.6.Submitting the Completed Response
Complete the following steps to submit your response:
1.
Once the completed response has been reviewed by the supplier, click the “Respond Now”
button at the bottom of the screen of the Sourcing Event within eSource.
2.
You will then be given an opportunity to confirm the submission of your response. At this
point, you may either click “Cancel” to return to the submission form or click “OK” to finalize
your submission. Any information entered by a supplier into eSource but not submitted prior
to the submission deadline will not be accepted by the eSource system and will not be
considered for award. Only after a supplier selects the “OK” button to finalize submission will
the response to the eRFP be sent electronically.
3.
On receipt of the supplier’s response, the eSource system time stamps the supplier’s
response, sends a confirmation email to the supplier’s email address and displays a receipt
confirmation screen message with instructional information to the supplier. If you do not
receive a confirmation email, you must promptly contact the Help Desk identified in Section
2.2.8 of this eRFP.
4.
Please note that submission is not instantaneous; therefore, each supplier must allow ample
time for the response to be submitted prior to the submission deadline.
Although a supplier’s response has been submitted within eSource, the response will not be
released to the State Entity until the closing date and time of the eRFP expires. As a result, the
State Entity cannot know whether the supplier’s response is correct or complete until after the
eRFP has closed. Therefore, please ensure you review your response carefully prior to submission
to ensure it is correct and complete.
2.2.7.Reviewing, Revising or Canceling a Submitted Response
After the response has been submitted, the supplier may view and/or revise its response by logging
into the eSource Sourcing Event any time prior to the close date and time of the Sourcing Event via
the link and user credentials contained in the supplier’s emailed eSource invitation for this specific
eRFP.
1.
REVIEW ONLY. In the event the supplier only wishes to view a submitted response, the
supplier may access its submitted response via the link and user credentials of its eSource
invitation. Select the links listed in the “Response Documents” section of the Sourcing Event
in eSource to access all submitted documents. Once the supplier has finished viewing the
response, the supplier may simply exit the screen.
2.
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REVIEW AND REVISE. In the event the supplier desires to revise a previously submitted
response, the supplier must access its submitted response via the link and user credentials of
its eSource invite. The supplier must select the “Upload Completed response documents”
button in the “Response Documents” section of the Sourcing Event in eSource. The supplier
may upload documents, delete previously submitted response documents, and/or modify the
supplier’s contact information or comments. The supplier must click the “Update Your
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Response” button to submit all changes. Please permit adequate time to revise and then
resubmit the response. Please note submission is not instantaneous and may be affected by
several events, such as the supplier temporarily losing a connection to the Internet.
AS EACH SUPPLIER IS SOLELY RESPONSIBLE FOR RESUBMITTING ITS RESPONSE
PRIOR TO THE eRFP END DATE AND TIME TO ENSURE THE RESPONSE MAY BE
CONSIDERED BY THE STATE ENTITY, PLEASE USE CAUTION IN DECIDING WHETHER
OR NOT TO MAKE REVISIONS. The State will assume no responsibility for a supplier’s
inability to correct errors or otherwise make revisions to the submitted response or the
supplier’s inability to resubmit a response prior to the eRFP end date and time.
3.
WITHDRAW/CANCEL. In the event the supplier desires to withdraw/cancel a previously
submitted response prior to the close date and time of the eSource Sourcing Event, the
supplier must access the eSource Sourcing Event and click on the “Complete Delete of Your
Response” button. To finalize the withdrawal the supplier must then click “OK” in response to
the following prompt: “You are about to cancel your eSource bid. Is this what you want
to do?” In the event a supplier desires to withdraw its response after the closing date and
time, the supplier must promptly submit a request in writing to the Issuing Officer.
2.2.8.Help Desk Support
For technical questions related to the use of eSource, suppliers have access to phone support
through the SPD Customer Service Help Desk at 404-657-6000, Monday through Friday 8:00 AM to
5:00 PM excluding State Holidays or any other day state offices are closed such as furlough days
or closings in response to inclement weather. Suppliers can also email questions to:
ProcurementHelp@doas.ga.gov.
3. General Business Requirements
This section contains general business requirements. By submitting a response, the supplier is certifying its
agreement to comply with all of the identified requirements of this section and that all costs for complying with
these general business requirements are included in the supplier’s submitted pricing.
3.1.
Standard Insurance Requirements
If awarded a contract, the supplier shall procure and maintain insurance which shall protect the supplier and
the State of Georgia (as an additional insured) from any claims for bodily injury, property damage, or
personal injury covered by the indemnification obligations set forth in the contract attached to this
solicitation throughout the duration of the contract. The supplier shall procure and maintain the insurance
policies described below at the supplier’s own expense and shall furnish the State Entity an insurance
certificate listing the State of Georgia as certificate holder and as an additional insured. The insurance
certificate must document that the Commercial General Liability insurance coverage purchased by the
supplier includes contractual liability coverage applicable to the contract. In addition, the insurance
certificate must provide the following information: the name and address of the insured; name, address,
telephone number and signature of the authorized agent; name of the insurance company (authorized to
operate in Georgia); a description of coverage in detailed standard terminology (including policy period,
policy number, limits of liability, exclusions and endorsements); and an acknowledgment of notice of
cancellation to the State Entity.
The supplier is required to maintain the following insurance coverage’s during the term of the contract:
a) Workers Compensation Insurance (Occurrence) in the amounts of the statutory limits
established by the General Assembly of the State of Georgia (A self-insurer must submit a
certificate from the Georgia Board of Workers Compensation stating that the supplier
qualifies to pay its own workers compensation claims.) In addition, the supplier shall
require all sub-selected suppliers occupying the premises or performing work under the
contract to obtain an insurance certificate showing proof of Workers Compensation
Coverage with the following minimum coverage:
Bodily injury by accident - per employee
$100,000;
Bodily injury by disease - per employee
$100,000;
Bodily injury by disease – policy limit
$500,000.
b) Commercial/Comprehensive General Liability (CGL) Insurance - The Contractor shall
provide Commercial or Comprehensive General Liability (CGL) insurance with a
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minimum combined single limit, for Property Damage and/or Bodily Injury, in an amount
of ONE MILLION DOLLARS AND NO CENTS ($1,000,000.00) per occurrence and
THREE MILLION DOLLARS AND NO CENTS ($3,000,000.00) annual aggregate with
the University named as a certificate holder. Products-Completed Operations in an amount
of ONE MILLION DOLLARS AND NO CENTS ($1,000,000.00). Personal/Advertising
Injury in an amount of ONE MILLION DOLLARS AND NO CENTS ($1,000,000.00).
Contractual Liability in an amount of ONE MILLION DOLLARS AND NO CENTS
($1,000,000.00). The CGL policy purchased shall include contractual liability coverage,
which shall encompass the indemnity obligations specified in this Agreement.
Furthermore, the CGL policy shall include a Care, Custody and Control extension which
provides legal liability for Employee Dishonesty and Theft.
c) Auto Liability Insurance - The Contractor shall provide for Auto Liability Insurance in the
amount of FIVE MILLION DOLLARS AND NO CENTS ($5,000,000.00) for all owned,
non-owned or hired vehicles.
d) Certificates of insurance acceptable to the University shall be issued to the University as
evidence that policies providing the required coverages, conditions, and limits are in full
effect. These certificates shall also encompass any renewals or changes in policies,
insurance companies or indemnifications. Copies shall be kept on file in the Auxiliary and
Support Services Office or appropriate University offices and should be available for
review at any time at both the site and general offices of the Proposer.
e). Failure to procure or maintain required insurance shall constitute a material breach of the
Agreement upon which the University may immediately terminate the Agreement between
the parties.
f) The Contractor should have all required Insurance Certificates to be issued to the Board of
Regents, University System of Georgia, by and on behalf of Georgia State University and
when issued should be sent to the attention of:
Mr. Chris Connelly
Director of Marketing and Administration Support
Auxiliary and Support Services
Georgia State University
P. O. Box 3971
Atlanta, Georgia 30302-3971
g) All Insurance Certificates shall be annually renewed and forwarded to the University.
The foregoing policies shall contain a provision that coverage afforded under the policies will not be
canceled, or not renewed or allowed to lapse for any reason until at least thirty (30) days prior written notice
has been given to the State Entity. Certificates of Insurance showing such coverage to be in force shall be
filed with the State Entity prior to commencement of any work under the contract. The foregoing policies
shall be obtained from insurance companies licensed to do business in Georgia and shall be with
companies acceptable to the State Entity, which must have a minimum A.M. Best rating of A-. All such
coverage shall remain in full force and effect during the term and any renewal or extension thereof.
Within ten (10) business days of award, the awarded supplier must procure the required insurance and
provide the State Entity with two (2) Certificates of Insurance. Certificates must reference the contract
number. The supplier’s submitted pricing must include the cost of the required insurance. No contract
performance shall occur unless and until the required insurance certificates are provided.
3.2.
Bonds and/or Letter of Credit
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Performance Bond/Letter of Credit
The awarded supplier(s) shall be required to furnish a performance bond or an irrevocable letter of credit to
the State Entity for the faithful performance on the contract in an amount equal to the total cost of six (6)
months of service, calculated based on monthly revenue hours times the supplier’s applicable hourly rate.
The bond shall be issued by a Corporate Surety authorized to do business with the State of Georgia. The
performance bond/letter of credit must be submitted to the State Entity within ten (10) calendar days of the
date the contract is awarded, but in any event, prior to the beginning of any contract performance by the
awarded supplier.
Payment Bond
The awarded supplier(s) shall be required to furnish a bond to secure payment of all claims for materials
furnished and/or labor performed by a sub-selected supplier in the event one or more sub-selected
suppliers are utilized by the awarded supplier in performance of the project. The payment bond shall be in
amount equal to the contract price for the portion of work and/or materials to be performed/provided by the
sub-selected supplier(s). The awarded supplier(s) must (1) receive prior approval from the State Entity prior
to utilizing the sub-selected supplier and (2) submit the payment bond(s) to the State Entity prior to
permitting the approved sub-selected supplier(s) to begin work.
3.3.
Proposal Certification
By responding to this solicitation, the supplier understands and agrees to the following:
1.
That this electronically submitted proposal constitutes an offer, which when accepted in writing by
the State Entity, and subject to the terms and conditions of such acceptance, will constitute a
valid and binding contract between the supplier and the State Entity; and
2.
That the supplier guarantees and certifies that all items included in the supplier’s response meet
or exceed any and all of the solicitation’s identified specifications and requirements except as
expressly stated otherwise in the supplier’s response; and
3.
That the response submitted by the supplier shall be valid and held open for a period of one
hundred and twenty (120) days from the final solicitation closing date and that the supplier’s
offer may be held open for a lengthier period of time subject to the supplier’s consent; and
4.
That the supplier’s response is made without prior understanding, agreement, or connection with
any corporation, firm, or person submitting a response for the same materials, supplies,
equipment, or services and is in all respects fair and without collusion or fraud. Supplier
understands and agrees that collusive bidding is a violation of state and federal law and can
result in fines, prison sentences, and civil damage awards; and
5.
That the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et seq. have not
been violated and will not be violated in any respect.
4. eRFP Proposal (Bid) Factors
This section contains the detailed technical requirements and related services for this Sourcing Event. Suppliers
are required to download, complete and then upload the Worksheets titled “Supplier General Information”,
“Mandatory Response Worksheet”, “Mandatory Scored Requirement Worksheet” and “Additional Scored
Response Worksheet” found as attachments in the Sourcing Event. Although many solicitations will contain all of
the worksheets noted above, it is possible that a solicitation will not contain all of the worksheets. In the event all
four worksheets are not available as downloadable forms to this eRFP, please confirm with the Issuing Officer
that all four worksheets are not required.
Unless requested otherwise, all responses must be provided within the Excel worksheets and not as a separately
attached document. Except as otherwise indicated, all requested forms and documents must be submitted
electronically via the sourcing tool as an uploaded document to the supplier’s response. These worksheets
together with any and all other documents submitted in response to Section 4 of this eRFP will be considered the
supplier’s technical proposal.
The State Entity has determined that it is best to define its own needs, desired operating objectives, and desired
operating environment. The State Entity will not tailor these needs to fit particular solutions suppliers may have
available; rather, the suppliers shall propose to meet the State Entity’s needs as defined in this eRFP. All claims
shall be subject to demonstration. Suppliers are cautioned that conditional proposals, based upon assumptions,
may be deemed non-responsive.
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4.1.
Technical Proposal Introduction
All of the items described in this section are service levels and/or terms and conditions that the State Entity
expects to be satisfied by the selected supplier. Each supplier must indicate its willingness and ability to
satisfy these requirements in the appropriate worksheets.
4.1.1.General Conditions and Services
Georgia State University is accepting proposals for its Shuttle Services at the main University campus, and
any other applicable services, which may develop during the term of the Agreement, and any subsequent
renewal periods. The Shuttle Services on campus are known as the PantherExpress, and the service
vehicles, which will be painted in Georgia State University colors, display the name of Georgia State
University, and the replica of Georgia State University’s mascot (pounce, the Panther), will have no other
use than by the University Shuttle, PantherExpress, and/or any other approved Georgia State University
events or chartered services.
The University is seeking proposals from Contractors who are capable of, and oriented toward, providing a
high level of customer service to the University community. The successful Contractor must manage and
operate the Shuttle in a professional manner that meets the needs of the student Shuttle Service and the
requirements of the University. It is the University’s goal to select a supplier who reflects the University’s
commitment to quality services. The Shuttle Service is an integral part of the University’s mission and
commitment to alternative transportation options for its community.
The University requires that the Shuttle Services supplier possess the ability, experience, and resources to
efficiently and effectively operate and upgrade the current Shuttle Services as well as to improve the future
growth and customer services for the University community. This section of the eRFP details the minimal
operational and procedural requirements by the University. In general, the University desires for the Shuttle
Services to first and foremost safely serve the students and the University community through efficient and
reliable alternate transportation services.
Suppliers should respond to this eRFP document by clearly defining its proposed plan of operations and
benefits to the University in response to the University’s specific requirements of these operations as well
as detail in the supplier’s response applicable timelines, and other factors pertaining to the eRFP
requirements. This eRFP document incorporates the assertion that the selected supplier must abide by the
legal requirements or procedures as to copyright laws and as to licensing agreement requirements for the
University identity insignias or components regarding the University name; logo; seal; mascot and other
identity graphics for any use on or within the vehicles.
4.1.1.1.
The selected supplier must establish and maintain a professional environment that provides to the
University community safe, reliable and cost effective PantherExpress Shuttle services to include, but not
be limited to the following conditions:
a. The contracted supervisors and management will each perform reviews of operations,
troubleshooting, including resolution summaries to customer service issues, and any pertinent
changes in practices. The selected supplier will share operational and service reviews with the
University in a timely manner.
b. The selected supplier will develop and implement a training program to encompass required
University key operational activities. Documentation of training will be reported to the University.
c. The selected supplier will establish benchmark standards for the operations as well as provide
scheduled documentation of such benchmark programs to Auxiliary and Support Services.
d. Services will continue with a customer focus, but will also include the accuracy and efficiency as to
the processing and delivery of these products and/or services.
e. The selected supplier will establish, in writing, its goals and improvements for the continued
development, implementation, and operation of the service.
f. The selected supplier will not furnish free or discounted service to any individual or group who utilizes
the services at the University unless directly authorized in writing by the University representative
or when specifically listed in the University’s Agreement as an exception.
4.1.1.2.
Invoices, revenues, and reports from the selected supplier as to the monthly accounting of costs for
service(s) will be due to Auxiliary and Support Services by the 5th of the month for the previous month’s
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transactions. Charter invoices will be due within five (5) business days after the chartered event. Shuttle
Services revenues and fiscal billing information must be accounted for separately, and divided as to
indicators, transactions (i.e. routes, charters), and revenues.
4.1.2.Customer Shuttle Routes and Standards
The PantherExpress location pick-up and drop-off points require special attention and planning. The
selected supplier must be aware of the traffic patterns and must have a primary and secondary method for
the restricted negotiation of traffic in keeping with the downtown location, and changes in routing, as
deemed necessary (i.e., road closures, events, and accidents) as well as emergency routing.
The required PantherExpress Schedules (Exhibit I) represent the University's commitment to ensure a
consistent and scheduled high level of customer service to the University community and depicts the
PantherExpress Shuttle routes to be maintained by the selected supplier. All drivers will maintain, as
closely and safely as possible, the prescribed route alignment and service headway. Deviations from the
designated PantherExpress schedule and any change of operation must have the prior written approval of
the University. Auxiliary and Support Services will advertise and post the PantherExpress schedule on its
website at http://www.gsu.edu/parking/pantherexpress.html
The University has exceptionally high customer service standards for all of its departments. GSU
PantherExpress customers have a right to expect courtesy, respect, honesty and professionalism from all
selected supplier representatives including Managers, Bus Operators, Dispatchers, Supervisors, and
Customer Service Agents. Whether they come in contact with a selected supplier representative by phone
or in person, the representative is expected to listen to their request/question, ask for clarification if
necessary, and provide complete, knowledgeable, accurate and precise information regarding their inquiry.
4.1.2.1.
The current PantherExpress routes presently include the following locations and parameters:
a. Blue Route: The fixed-route to and from Turner Field, the Langdale Hall and Sparks Hall, hereinafter
known as the "Blue Route", operates from 7:00 a.m. until 10:30 p.m. Monday-Friday. As of Spring
Semester 2013, four (4) buses run the Blue Route from 7:00 a.m. until 5:00 p.m.; and one (1) bus
runs the blue route from 7:00 a.m. until 5:00 p.m. Also, on Monday-Thursday one (1) additional bus
runs the Blue Route from 7:00 a.m. until 6:00 p.m.; and one (1) additional bus runs the Blue Route
from 8:00 a.m. until 5:00 p.m. The final departure from the Langdale Hall back to Turner Field via
Sparks Hall occurs at 10:30 p.m. Throughout the day, buses are expected to operate at intervals of
six (6) minutes or better between departures with more frequent departures during peak demand
periods.
b. Green Route: The fixed-route to and from the Student Center, University Commons and Piedmont
North, hereinafter referred to as the "Green Route", operates from 7:00 a.m. until 12:00 midnight
Monday-Friday. As of Spring Semester 2013, one (1) bus runs the Green Route from 7:00 a.m. until
12:00 midnight; and one (1) bus runs the Green Route from 7:00 a.m. until 10:00 p.m. The final
departure from the Student Center back to Piedmont North via University Commons occurs at
12:00 midnight. Throughout the day, buses are expected to operate at intervals of ten (10) minutes
or better between departures, relaxing to fifteen (15) minutes during late evening hours when only
one (1) bus is in operation.
c. Red Route: The fixed-route to and from the Arts & Humanities Building and the Rialto Center,
hereinafter referred to as the "Red Route", operates from 7:00 a.m. until 12:00 midnight MondayFriday. As of Spring Semester 2013, one (1) bus runs the Red Route from 7:00 a.m. until 12:00
midnight. The final departure from the Rialto Center back to the Student Center occurs at 12:00
midnight. Throughout the day, buses are expected to operate at intervals of fifteen (15) minutes or
better between departures.
d. Purple Route: The fixed-route to and from the Student Center, University Commons, Piedmont North,
Arts & Humanities Building and the Rialto Center, hereinafter referred to as the "Purple Route",
operates from 5:00 p.m. until 12:00 midnight Saturday-Sunday. As of Spring Semester 2013, one
(1) bus runs the Purple Route from 5:00 p.m. until 12:00 midnight. The final departure from the
Student Center occurs at 12:00 midnight. Throughout the day, buses are expected to operate at
intervals of thirty (30) minutes or better between departures.
e. Welcome Tour: A special fixed-route to and from the Student Center, University Commons, Piedmont
North, Arts & Humanities Building and the Rialto Center, hereinafter referred to as the "Welcome
Tour", operates from 10:30 a.m. until 12:00 noon and 2:30 p.m. until 4:00 p.m. Monday-Friday. As
of Spring Semester 2013, one (1) bus runs the Welcome Tour. However, an additional bus may be
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requested in advance if ridership demand is expected to exceed the capacity of one bus. The
purpose of the Welcome Tour is to provide visitors with an overview of the campus and its
surrounding downtown attractions. The Welcome Tour is often a prospective student’s and his/her
family’s first glimpse into Georgia State University’s campus life. Therefore, it is imperative that The
Welcome Tour makes a positive and lasting first impression. For further clarification of the
requested regularly scheduled fixed-route services, please refer to Exhibit I.
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12:00 AM
11:30 PM
11:00 PM
10:30 PM
10:00 PM
9:30 PM
9:00 PM
8:30 PM
8:00 PM
7:30 PM
7:00 PM
6:30 PM
6:00 PM
5:30 PM
5:00 PM
4:30 PM
4:00 PM
3:30 PM
3:00 PM
2:30 PM
2:00 PM
1:30 PM
1:00 PM
12:30 PM
12:00 PM
11:30 AM
11:00 AM
10:30 AM
10:00 AM
9:30 AM
9:00 AM
8:30 AM
8:00 AM
7:30 AM
7:00 AM
Current PantherExpress Hours Distribution
Monday through Thursday
Total
Hours
92.00
15:30
Blue - Turner Field
Bus 1 (7:00a-10:30p)
Bus 2 (7:00a-10:30p)
15:30
Bus 3 (7:00a-10:30p)
15:30
Bus 4 (7:00a-10:30p)
15:30
Bus 5 (7:00a-6:00p)
11:00
Bus 6 (7:00a-5:00p)
10:00
Bus 7 (8:00a-5:00p)
9:00
Bus 8
0:00
Green - Piedmont North
Bus 1 (7:00a-12:00a)
32.00
17:00
Bus 2 (7:00a-10:00p)
15:00
Red - Rialto Center
Bus 1 (7:00a-12:00a)
17.00
17:00
Bus 2
0:00
Welcome Center Tour
Bus 1 (10:30a-12:00p, 2:30p-4:00p)
3.00
3:00
Daily Hours
144.00
12:00 AM
11:30 PM
11:00 PM
10:30 PM
10:00 PM
9:30 PM
9:00 PM
8:30 PM
8:00 PM
7:30 PM
7:00 PM
6:30 PM
6:00 PM
5:30 PM
5:00 PM
4:30 PM
4:00 PM
3:30 PM
3:00 PM
2:30 PM
2:00 PM
1:30 PM
1:00 PM
12:30 PM
12:00 PM
11:30 AM
11:00 AM
10:30 AM
10:00 AM
9:30 AM
9:00 AM
8:30 AM
8:00 AM
7:30 AM
7:00 AM
Current PantherExpress Hours Distribution
Friday
Blue - Turner Field
Bus 1 (7:00a-10:30p)
Total
Hours
72.00
15:30
Bus 2 (7:00a-10:30p)
15:30
Bus 3 (7:00a-10:30p)
15:30
Bus 4 (7:00a-10:30p)
15:30
Bus 5 (7:00a-5:00p)
10:00
Bus 6
0:00
Bus 7
0:00
Bus 8
0:00
Green - Piedmont North
Bus 1 (7:00a-12:00a)
32.00
17:00
Bus 2 (7:00a-10:00p)
15:00
Red - Rialto Center
Bus 1 (7:00a-12:00a)
17.00
17:00
Bus 2
0:00
Welcome Center Tour
Bus 1 (10:30a-12:00p, 2:30p-4:00p)
3.00
3:00
Daily Hours
124.00
12:00 AM
11:30 PM
11:00 PM
10:30 PM
10:00 PM
9:30 PM
9:00 PM
8:30 PM
8:00 PM
7:30 PM
7:00 PM
6:30 PM
6:00 PM
5:30 PM
5:00 PM
4:30 PM
4:00 PM
3:30 PM
3:00 PM
2:30 PM
2:00 PM
1:30 PM
1:00 PM
12:30 PM
12:00 PM
11:30 AM
11:00 AM
10:30 AM
10:00 AM
9:30 AM
9:00 AM
8:30 AM
8:00 AM
7:30 AM
7:00 AM
Current PantherExpress Hours Distribution
Saturday and Sunday
Purple - Campus Circulator
Bus 1 (5:00p-12:00a)
Daily Hours
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Total
Hours
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7:00
7.00
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4.1.2.2.
The selected supplier will make available one (1) dedicated standby vehicle to be located at Turner Field
for the sole purpose of substitution in the event of mechanical failure, accident or any other service
disruption. The standby vehicle will be of the same type and age as the daily fleet vehicles and marked in
the same manner as all others in the fleet.
4.1.2.3.
In the event of mechanical failure, accident or any other service disruption, a replacement vehicle(s) will be
made available within thirty (30) minutes of the incident’s reporting, should additional vehicles be required
beyond the dedicated standby vehicle. Auxiliary and Support Services personnel must be informed of any
disruptions in service (planned or unplanned) in order to respond to inquiries from users. At the conclusion
of the service disruption, a Loss of Service report will be provided to the Office of Auxiliary and Support
Services as designated by the University outlining the Route and Block affected, the start and end time for
the service disruption, the total time lost, the reason for the service disruption and description of how/when
service was recovered. In the event multiple service disruptions are realized in the same day, a summary of
the day’s Loss of Service will also be provided at the conclusion of the evening. Any lost time recorded in
the Loss of Service report will be reflected as an adjustment in the applicable monthly invoice. Daily and
month-to-date reports for Loss of Service are to be presented to the Office of Auxiliary and Support
Services throughout all operating service periods to persons as designated by the University.
4.1.2.4.
All PantherExpress routing and pick-up points will be clearly designated with signage to be provided by the
University. The selected supplier is welcome to offer suggestions that may improve safety or the overall
efficiency of the PantherExpress service to the designated GSU contact. However, any changes in routing
and/or pick-up points will be made at the discretion of the University.
4.1.2.5.
There will be no unilateral deviations from the designated routes once agreed upon, which includes neither
extra undesignated stops nor pick-ups, without the prior written authorization from the University.
4.1.2.6.
Drivers will, at minimum:
a. stop at stop signs within twelve (12) inches of the front bumper of the vehicle.
b. bring the vehicle within twelve (12) inches of the curb or edge of the street.
c. stop the vehicles in a location where obstructions will not hinder passenger boarding or egress.
4.1.2.7.
The assignment and rotation of PantherExpress vehicles will be maintained in an efficient manner to
include ongoing radio contact and specific procedures tor rotation of vehicles as to their specific locations
at any given time. The selected supplier must devise and present a detailed plan to eliminate any backlog
of buses out-of-service or otherwise idle.
4.1.2.8.
The selected supplier should be aware that the Blue Route to and from Turner Field, as well as the actual
use of the Turner Field parking facility, may be affected by Turner Field scheduling for events or
construction/repairs. In some cases, the Blue Route will be required to temporarily adjust to provide
services for an alternate lot. In other instances, no alternative lot may be available; thus, service on the
Blue Route will be curtailed or suspended. If service is curtailed or suspended, the University will not be
held liable for service costs on the Blue Route that would otherwise have been provided. A calendar
outlining the known days in which service will be curtailed or suspended will be provided to the selected
supplier prior to the start of each semester.
4.1.2.9.
The selected supplier will be required to notify the University’s designee immediately in the event of any of
the following:
a. Accidents involving any PantherExpress vehicle or passenger.
b. Incidents that delay any route more than 10 minutes.
c. Missed trips.
d. Major bus failure and/or any disabled bus.
e. Detour or deviation off normal routes.
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f. Any incident whereby police, fire or paramedics are contacted for assistance.
The selected supplier’s management and supervision program must ensure that a high quality level of
service is being delivered to GSU passengers at all times. Supervisor staffing levels, in all departments,
should be evaluated carefully by the selected supplier to meet the above goal. Each respondent should
provide a proposed organizational chart that depicts the intended reporting structure for the service
contract. The management plan should also clearly identify the level of supervision that will be provided to
perform in-office administrative functions as well as direct supervision “on the street”, including hours of
coverage. Suppliers shall submit résumés, including educational and experiential backgrounds of the
management and supervisory staff members that would be assigned to the PantherExpress operations.
Supervisors must have and maintain a Commercial Driver’s License with a passenger endorsement. The
selected supplier must document and report to the University all instances where supervisors and
dispatchers are used as operators. The selected supplier must develop a plan for ensuring adequate
supervision in these instances.
Additionally, every three months, or at the direction of the University, the selected supplier shall conduct
spot checks of all supervisors in the field to evaluate the performance of each supervisor and provide the
University a copy of the spot checks.
4.1.2.10.
Employee Breaks
a. Under no circumstances shall an employee break create an interruption or delay in service delivery,
nor should an employee degrade the prescribed level of service. If breaks are offered to
employees, the following provisions will be strictly enforced:
 All buses are to remain in-service on their designated routes throughout the course of the
day.
 A relief driver will meet the route at a designated location, assuming the continued operation
of the assigned bus.
 At the conclusion of the break, the returning bus operator must resume duty before the next
bus operator can be relieved. This can be achieved by either returning the driver to his/her
original bus or placing the driver back into service via a “drop-back” operation, thus
relieving the next driver in sequence.
 The University will provide one automobile parking space (non-bus) in a central location on
campus convenient to restroom, dining and lounge facilities for the purpose of
accommodating relief drivers. Suppliers are encouraged to pool multiple relief drivers
together if necessary as only one parking space will be provided.
 PantherExpress buses are not to be left parked on-campus nor are they to be taken off-site
for the purpose of breaking. Relief drivers shall be provided for breaks to avoid these
circumstances.
 Schedules for driver breaks shall be provided to the University at the beginning of each week
PantherExpress is in operation.
b. This specification will be strictly enforced and subject to liquidated damages as specified in Section
4.1.9.
4.1.2.11.
Bus Fueling is to occur during off-service hours as not to interfere with the PantherExpress operation.
Specifications for all vehicles should be drafted to support a full day’s operation without the need to refuel.
4.1.3.PantherExpress Ridership Data
Panther Express ridership data includes 1,160,886 passengers in FY2102, 1,113,026 passengers in
FY2011, and 1,145,524 passengers in FY 2010. As noted in the Vehicle Specifications sections of this
RFP, all vehicles shall be equipped with an Automated Passenger Counting system (APC) that will
continuously record boarding and alighting data for each bus. Standard reports will allow aggregation of
data at the route, stop and individual block level. Data reporting will also be designed to allow the user to
select a specific date and/or time range for each level of reports. The reporting functions of the APC
system will be made available through a desktop application to be installed in the University’s Parking and
Transportation offices.
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4.1.4.General Vehicle Specifications
The University requires that the selected supplier meet or exceed its provisions for the PantherExpress
vehicles in the RFP with provisions that include, but are not limited to, the following specifications.
Supplier shall offer proposals for the following numbers of Vehicles by Type (includes peak requirement,
estimated charters and spares)
 *15 Each: 35’ Heavy Duty Buses
OR
 *15 Each: Alternate 38” Heavy Medium
Duty Buses
* Suppliers are requested to
propose both options of full sized
shuttle buses from which the
University reserves the right to
make selection.
AND
 4 Each: 20 Passenger Heavy Duty
Cutaways (16 Passengers with 2
Wheel chair Positions Occupied)
a. It is the intent of the University to have new shuttle buses and cutaway vehicles as described in
Sections 4.1.4.1 and 4.1.4.2 delivered and available for operation upon service start-up of the
selected Contractor’s effective date. However, the University does not desire to purchase the
buses nor cutaway vehicles, nor any of the equipment required herein, but is interested in a
Supplier to provide and maintain the fleet of buses and cutaway vehicles as specified, along with all
other equipment specified, as well as provide all drivers and proposed personnel and management
staff, fleet maintenance and storage, based upon service rates per hour to be proposed by
Suppliers. In the event new vehicles as described in Sections 4.1.4.1 and 4.1.4.2 cannot be
procured and delivered by the effective date of the contract, an Interim Vehicle Plan shall be
employed. The Interim Vehicle Plan must contain a listing of the number of and types of vehicles to
be used for the Shuttles with a brief summary of required equipment (i.e., air conditioning, heating,
type of communications equipment, wheelchair access, seating arrangement, etc.). The Interim
Vehicle Plan must also include each vehicle’s age, fuel type and seating capacity. To be
considered responsive, proposers must submit an interim vehicle plan as part of their
proposal if new buses as specified in Sections 4.1.4.1 and 4.1.4.2 will not be available upon
the first day of the service contract.
4.1.4.1.
35’ Heavy Duty Vehicle Specifications: The final specification of new current year production vehicles will be
subject to final approval by Georgia State. Specification is for 35’ vehicles. These technical specifications
are intended to provide a general description to purchase mid-size, heavy-duty, low floor design,
wheelchair accessible shuttle buses for use by Georgia State University, Eldorado National E-Z Rider II
BRT 35’, or approved equivalent. Alternate specifications are also included for ElDorado National Bus
Arrivo 38’, or approved equivalent. Suppliers are encouraged to offer alternate proposals for both types of
full sized buses, from which the University reserves the right to make selection, as well as the
Cutaway vehicles as specified herein. Buses shall be new, current year production units of heavy duty,
transit vehicle design and construction. A 102" wide bus is specified for maximum passenger room and
aisle width. The buses are to be rear engine propelled diesel fueled with an automatic transmission. Bus
shall be a two (2) door design. The design of such shall reflect the highest standards of concern for the
welfare and safety of the elderly and handicapped. Suppliers may submit vehicle(s) with alternative
specifications if such specifications will meet the stated objectives of the University to the satisfaction and
acceptance of the University. Suppliers are encouraged to submit alternate specifications during the
question period to determine their acceptability to the University at the sole discretion of the University.
1. Overall Requirements and Dimensions – 35’
Length, overall bumpers
Width, overall body
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102” minimum
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Height, overall @ GVWR
Wheelbase
Height, main floor @ GVWR
Height, first step @ GVWR
Height, interior
Front/Center Door Width, measured @ door panels
Front/Center Door Height, (clear)
GVWR
138” maximum
220” maximum
17.4” maximum
14” maximum, (kneeled 11” max.)
95” minimum, (78.25” @ rear riser)
37.25” minimum
78.5” minimum
35,000 pounds, minimum
2. Clearances
a. Ground clearances: Buses shall have a minimum eight-inch (8”) ground clearance at any
position under the bus excluding axle zones. The minimum ground clearance in any axle zone
shall be 6.5 inches.
b. Clearance Angles: Buses shall have a minimum angle of approach of nine (9°) degrees, a
minimum angle of departure of nine (9°) degrees, and a minimum break over angle of fourteen
(14°) degrees in order to safely negotiate varying pavement conditions in Georgia State
University’s service area
c. Turning radius: Buses shall have a curb to curb turning radius not exceeding 26 feet and 6
inches maximum.
3. Weight
The GVWR of the bus shall be not less than 35,000 pounds.
4. Service Life
Buses shall be designed and constructed to ensure a minimum service life of at least twelve (12)
years/500,000 miles in revenue service. They shall be capable of operating at least 50,000 miles
per year, including the last year.
5. Maintainability
a. Prime consideration shall be given to the ease of maintaining the buses. All bus components
and systems both mechanical and electrical which will require periodic physical work or
inspection processes shall be installed so that a minimum of time is consumed in gaining
access to the critical areas. It shall not be necessary to disassemble portions of the bus
structure and equipment such that seats and flooring under seats in order to gain access to
these areas.
b. Each bus shall be designed to facilitate the disassembly, reassembly, servicing or maintenance
thereof by use of tools and items, which are normally available as commercial standard items.
Requirement of any special tools must have the concurrence of the Georgia State University.
c. The body and structure of all buses shall be designed for ease of maintenance and repair.
d. Individual panels or other equipment, which may be damaged in normal service, shall be
repairable or replaceable. Ease of repair shall be related to the vulnerability of the item to
damage in service.
6. Electronic Noise Control
Electrical and electronic subsystems and components on all buses shall not emit electromagnetic
radiation that will interfere with on-board communications equipment.
7. Exterior Noise
The exterior noise produced by any one bus shall not exceed 83 dB in any mode of operation.
8. Interior Noise
The interior noise produced by any one of bus shall not exceed 82 dB in any mode of operation.
9. Engine Emission
Buses shall conform to the air pollution control standards of the Environmental Protection Agency of
the Federal Government, and all applicable State, regulations at the time of manufacturing.
10. Operating Environment
The bus shall achieve normal operation in temperature ranges of -15° F to +115° F at relative
humidity between five (5) percent and one hundred (100) percent. No special equipment or
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procedure shall be required to start a bus for up to twelve (12) hours of exposure to temperatures
+20° F without the engine in operation.
11. Body Design
The bus shall have a clean, smooth, sleek design, correctly proportioned and properly balanced.
The exterior and body features, including grills and louvers, shall be shaped to allow complete and
easy cleaning by automatic bus washers without snagging washer brushes. Water and dirt shall not
be retained in or on any body feature to freeze or bleed out onto the bus after leaving the washer.
Body and windows shall be sealed to prevent leaving of air, dust, or cleaning in automatic bus
washers for the service life of the bus under normal use (wear excluded). Accumulation of spray
and splash on any window of the bus, generated by the bus’ wheels on a wet road, shall be
minimized.
12. Body Materials
Exterior body materials shall be fabricated out of aluminum, reinforced fiberglass and/or other
applicable composites to reduce maintenance, extend durability, and provide consistency of
appearances throughout the life of the bus. Detailing shall be kept simple; add -on devices and trim
shall be minimized, and where necessary, integrated into the basic design.
13. Finish and Color
a. All exterior surfaces shall be smooth and free as possible of visible fasteners, wrinkles and
dents. A commercial, transit appearance is desired thus a riveted type body construction shall
not be accepted. Exterior surfaces to be painted shall be properly cleaned and primed, as
appropriate for the paint used, prior to application of paint to assume a proper bond between
the base surface and successive coats of original paints. All body painting shall be performed
without passenger windows and exterior compartment doors attached to the body. This will
allow complete body paint coverage in those areas. No exceptions allowed.
b. PPG – Delfleet polyurethane paint shall be applied smoothly and evenly with the finished
surface free as possible of dirt, runs, orange peel, and other imperfections. All exterior finished
surfaces shall be impervious to diesel fuel, gasoline, and commercial by controlled applications
of commonly used graffiti removing chemicals. The overall paint scheme will be as provided by
Georgia State University.
14. Numbering and Signing
Monograms, numbers, and other special signing specified by Georgia State University shall be
applied to the inside and outside of the bus as required. Bus numbers must be white, between 4-6
inches in height and must be displayed on the front, rear, left and right sides of the bus for easy
identification from all sides. The bus number should also be applied to the roof of the bus in a
contrasting color that can be easily seen from overhead. The bus numbers must be reflective and
may be pressure sensitive appliqués. Signs shall be durable and fade, chip, and peel-resistant. A
driver nameplate holder should be installed in a visible place on bulkhead.
15. Pedestrian Safety
a. Exterior protrusions greater than .50” and within 80 inches of the ground shall have a radius no
less than the amount of the protrusion. The left side rear -view mirror and required lights and
reflectors are exempt from the protrusion requirement.
b. Grilles, doors, bumpers and other features on the sides and rear of the coach shall be designed
to minimize the ability of unauthorized riders to secure toehold and handholds.
16. Strength and Fatigue
a. Under normal condition of transit service throughout the service life of the bus, the basic
structure shall withstand fatigue damage that is sufficient to cause Class 1 or Class 2 failures.
The structure shall also withstand impact and inertial loads due to normal street travel
throughout the bus' service life without permanent deformation or damage. The basic design
shall incorporate all severe service, medium to heavy-duty bus features.
b. All failures involving basic body, structure, axles and suspension are considered structurally
related failures for purposes of this specification. The bus sidewall design shall provide
passenger protection from automobile side impact. The roof and sides shall be engineered to
support the entire weight of a fully loaded vehicle on its top and side, if overturned.
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17. Crashworthiness
a. The bus sidewall ability to provide passenger protection from automobile side impact is of
critical importance to Georgia State University. As such, a copy of test data showing
compliance with FMVSS 214D - Crash Worthiness is required with the submission of the
Suppliers bid package. Physical side impact test must be in accordance with FMVSS 214D and
performed by a third-party testing entity. The test report must be of the same low-floor bus
design as is being proposed. Failure to include this test report will render the proposal informal
and cause of its rejection.
b. The roof and side shall be engineered to support the entire weight of a fully loaded vehicle on
its top and side, if overturned. A copy of test data showing compliance with FMVSS 220 Rollover Protection is required with the submission of the Suppliers proposal. The test report
must be of the same low floor bus design as is being bid. Failure to include this test report will
render the proposal informal and will be cause of its rejection.
c. Distortion: The bus, at GVWR and under static conditions, shall not exhibit deformation or
defection that impairs operation of doors, windows or other mechanical elements. Static
conditions include the vehicle at rest with any one wheel or dual set of wheels on a six (6) inch
deep hole or with any one tire or any dual set completely deflated.
18. Service History
a. It is the intent of Georgia State University to employ shuttle buses which have a proven
performance history in a 35’ low-floor transit/shuttle operation. A listing of references for a
minimum of three (3) universities and/or transit agencies in which the supplier currently
operates the types of buses as specified, must be included in the Supplier’s bid package. For
each reference listed, the supplier shall also provide a detailed description of the services
provided for the reference, including the numbers and types of buses operated, as well as the
annual transit service miles and hours provided. Failure to supply user references will render
the bid informal, and cause its rejection.
b. ISO 9001:2000 CERTIFICATION: Quality control during the manufacture of the buses as
specified is of critical importance to the Agency. It is the intent for the selected supplier to
procure transit buses from a manufacturer that has a proven and third party certified quality
control system in place. As such, the bus manufacturer shall be certified ISO 9001:2000 to the
latest available standard at the facility(s) which produce the university’s buses. Written
certification of ISO 9001:2000 compliance for the buses offered by the suppliers in response to
this eRFP is required with the bid submission documents. Failure to provide the certification as
specified will render the bid non-responsive and cause the rejection of the selected supplier’s
bid.
19. Body Frame Assembly
The frame assembly shall be fabricated using Grade C, high-strength carbon steel and stainless
steel rectangular tubing, plate and formed sheet welded into a single monocoque space frame.
Gusseting and structural reinforcement shall be provided at strategic locations as determined by
finite analysis. A body on bolted chassis construction is unacceptable.
a. The structure shall be manufactured and assembled by a single O.E.M., so as to allow the
selected supplier ease of parts/service assistance. The selected supplier shall also allow a sole
warranty restitution center for structure, (provision allows the exclusion of the engine and
transmission.)
b. The steel cage structure and all related metals parts are to be welded into a complete frame
assembly prior to corrosion protection. This assembly shall then be moved into a blast booth
where it is blasted with 40/50 mix of steel grit medial. All steel parts must have a 1-mil physical
profile for paint adhesion prior to priming. The cage shall be completely primed using PPG
corrosion resistant epoxy primer #CRE 904. In critical corrosive areas, such as the floor
framing, wheel wells, step wells and rear engine bulkheads, PPG Corashield shall be applied
after the initial ensure proper curing. The corrosion protection finish shall have been
successfully tested for 1,000 hour salt spray performance.
c. The inside of all tubular frame structures in the floor, sidewalls and roof structures shall be
sprayed with Ziebart Formula - Type A prior to applying exterior and/or interior panels.
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20. Exterior Body Panels
Various lightweight, durable materials may be used in providing the required sleek, streamlined
appearance. These panels shall be installed using methods, which provide a smooth surface
without exposed fasteners except at window line lap seam.
a. Sidewalls below the window line shall be made of .080 aluminum. Panels are to be cleaned and
applied to the side framing with double faced tape, rivets and moldings.
b. Roof panels shall be roller leveled 5052 .063 minimum aluminum panels. Panels are to be
installed as one continuous piece with structural caulking, rivets and moldings around the
perimeter edge center seam.
c. Front and rear caps shall be contoured and aesthetically molded, reinforced fiberglass, nominal
1/8" thick. Sections are to be installed with structure caulking, rivets and moldings.
d. All panels are to be caulked with paintable sealants prior to prime treatment.
21. Floor
Subfloor shall be 3/4", ACQ marine grade, pressure treated plywood flooring. The subfloor is to be
pattern cut, edge sealed and installed with sealant caulking and fastened with floor-tight huck bolts.
22. Insulation
The complete sides, roof and rear cap shall be insulated with a minimum of 2-1/2" thick R-7,
fiberglass battery insulation. The insulation shall be applied to the inner surface of the exterior
panels. Insulation shall provide maximum thermo-barrier and sound absorption.
23. Wheel housing
Front and rear wheel housings shall be made from welded Grade C high-strength steel. Housings
are to be installed as part of the frame structure and properly sealed with caulking and
undercoating.
24. Fender Trim and Mud Flaps
Shall be molded polyurethane, forming a smooth contoured wheel opening. Mud flaps are to be
installed behind both front and rear tires extending to within three inches (3") of the ground.
25. Rear Engine Bulkhead
The bus will be equipped with a welded steel rear engine bulkhead from the floor to the roof
structure. Other non-steel materials will not be acceptable as alternatives.
26. Bumpers
Shall be reinforced HELP"S" energy absorbing type. Rear bumper shall be anti-ride type. Bumpers
shall be attached to the frame with a minimum of 2 “diameter, Grade 8 bolts.
27. Towing Hooks/Eyes
Bus shall be towable at both front and rear using two (2) front and two (2) rear towing hooks or
eyes, accessible under the front and rear bumpers.
28. Interior Body Panels
a. The interior body panels shall be made from Melamine graffiti resistant providing a colorcoordinated interior, per customer preference.
b. Sidewalls shall be reinforced 1/10" thick laminated melamine panels or approved equal
installed sectional with double-faced tape and trim moldings without exposed fasteners.
c. Rear wall shall be finished in 1/10” thick laminated melamine panels. This material is to be
installed with adhesives and trim moldings without exposed fasteners.
d. Front ceiling end closure shall be aluminum, melamine or approved equal. These panels shall
provide accessibility for wiring harness connections and destination sign through the front
panel.
e. Coach headliner shall be reinforced 1/10" thick laminated melamine panels or approved equal
installed sectional with double faced tape and trim moldings without exposed fasteners.
29. Floor Covering
Transit rubber flooring, 3/16" ribbed in the aisle and 1/8" smooth under seats, and covered up the
sidewalls to the side seat track shall be supplied. Driver's area shall be covered with 1/8" smooth
rubber flooring and trimmed with anodized aluminum angle molding. The vestibule shall be covered
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with 3/16" ribbed rubber and mitered on a 90-degree angle toward the entrance steps. A three-inch
(3") wide standee line shall be installed in line with the back edge of the step well of contrasting
color.
30. Glazing
All windows must meet State and Federal safety regulations. Windshield shall be AS-1, driver's side
windows to be AS-2, and passenger windows to be AS-3 in quality.
a. Windshield shall be domestically produced, and be of a body contoured two (2) piece 1/4" thick,
73% single density, laminated safety float type glass. Windshield shall have a dark tinted
sunshade band across top. Windshields shall be glazed with two-piece black ozone treated
extruded lock and key rubber.
b. Driver's roadside window shall be painted black extruded aluminum sash with full height sliding
section design. Window shall be glazed with 7/32” thick, 73% single density, laminated safety
sheet glass.
c. Passenger side windows shall feature painted black extruded aluminum sash and have an
upper T-slide transom design. Windows shall be glazed with 7/32" thick, 28% gray density, and
laminated safety sheet glass. Sufficient windows on each side shall be so designed as to meet
FMVSS 217 for emergency egress.
d. Door windows shall be glazed with 1/4" thick laminated safety sheet glass. Front door window
shall be tinted to 73% light transmittance.
e. Side destination sign window, the first curbside passenger window behind the front door shall
be glazed with 3/16" thick clear tempered safety glass in the upper transom section for sign
viewing.
31. Paint
The entire exterior body surface shall be completely sealed, cleaned, sanded and primed prior to
final finish. The final finish surface shall be coated with PPG Delfleet Evolution paint system or
approved equal. The exterior paint shall be a polyurethane enamel finish meeting all State and
Federal health and safety regulations. Georgia State University will provide the required paint colors
and graphics design specifications/layout.
32. Front/Center Passenger Doors
a. A two (2) panel Vapor brand, Slide-Glide door panel design providing a minimum of 37.25" x
78.5" door panel opening and a minimum clear opening, measured at the door mounted hand
rails of 33”. The door opening dimensions will be identical at the front and center door for parts
commonality. The door shall be driver controlled by a five (5) position Vapor brand lever.
b. Each door panel shall be actuated together by a single Vapor Corporation air differential motor
mounted overhead. Actuator shall be equipped with an emergency air release valve.
c. The top portion of the shaft is splined to prevent the door panels from rotating out of alignment.
Shafts are to be pivoted on a top mounted sealed ball bearing and a lower stud mounted pivot
roller.
d. Perimeter door edges shall be sealed with edge seals. Center edge of doors shall be equipped
with overlapping neoprene 2" leading edge seals. Seals shall overlap front to rear providing an
air and watershed.
e. The center door shall be equipped with sensitive edges for passenger safety.
f. Doors shall be interlocked so as to preclude movement of the bus below 2 mph when the doors
are open and shall not allow doors to open above 2 mph.
33. Windshield Wipers and Washers
a. Bosch or approved equal two (2) speed electric or air operated wipers shall be provided, one
(1) on each side with a single control.
b. Wiper arms shall be pantograph type, a minimum of 27.5" long. Wiper blades shall be a
maximum of 23.5" long. Blades are to park at the center of the windshield.
c. Washer shall be electric pump with a minimum 2-gallon washer reservoir supplying nozzles
located on the wiper wet arms.
d. Intermittent wiper system shall be variable speed control allowing timed intermittent windshield
cleaning in light rain and/or foggy conditions.
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34. Electrical System
The electrical system shall be designed to provide and distribute 24-volt DC power to all electrical
components in the bus, excluding the subsystems requiring 12-volt power.
a. A V-belt driven, Niehoff brand, 300 amp, air-cooled, 24-volt alternator shall be supplied. This
alternator supplies electrical power to all systems on the bus, including the roof mounted
Thermo King HVAC system. Additionally, a Surepower, model 52206 battery equalizer rated at
60 amps must be provided to supply current for 12-volt requirements.
b. All general purpose wiring shall be cross linked polyethylene insulated and number coded for
positive identification, and shall meet the requirements of SAE recommended practice J878a,
Type SXL. Precautions shall be taken to avoid damage from heat, water, solvents or chafing by
proper routing, clamping and the use of grommets or suitable electrometric cushion materials.
c. Harnesses shall be so designed to resist abrasion by the use of machine woven mesh plastic
loom. Harnesses shall be sectional and shall terminate at insulated multi-pin quick disconnect
plugs or junction blocks. All harnesses shall provide a minimum of one (1) spare conductor so
marked in each separate harness.
d. The electrical control and wiring system shall be the I/O Controls - DINEX #G2A Multiplex
System. The system components must be capable of performing reliable operation in an
environment between minus 30 degrees Celsius to plus 80 degrees Celsius while encountering
mobile shock and vibrations. Each module is to be adequately shielded to prevent interference
by EMI and RFI. The multiplex power source shall be isolated thereby avoiding any ground
noise. The program for operating the bus is to be contained in the MBC (Master Bus
Controller). A single downloading point is to be located in the exterior junction box for
reprogramming.
e. The components of the multiplex system are to be of a modular design, thereby providing for
ease of replacement by field maintenance personnel. Furthermore, each module shall utilize
LED’s to indicate input status, output status, circuit integrity and assist in rapid circuit
diagnostics and verification of the load and wiring integrity. The internal control device is to be a
solid-state device, which provides an extended life service cycle. Non-self-resetting circuit
breakers or fuses are to be provided to protect each individual circuit. Programmable time delay
functions and integrated flasher capabilities are to be contained in the control module. The
junction panel shall be equipped with a complete “as built” circuit legend.
f. All exterior lighting shall conform to all applicable State regulations, and FMVSS 108.
g. Headlamps shall be dual round sealed beam of counter-sunk automotive type and shall have
tilt-ray features controlled by a steering column mounted dimmer switch.
h. Stop, tail, back-up and directional signal lights shall be L.E.D. type, 4" in diameter and vertically
mounted.
i. Front directional lights shall be LED type, and a minimum of 4", one (1) on each side, with an
amber lens.
j. Side directional lights shall be LED type, approximately 1.75" x 4" mounted horizontally at both
front and rear axle locations on each side.
k. Side marker and ICC marker lights shall be LED type, roof mounted, five (5) each amber front,
and five (5) each red rear.
l. Vehicle accident avoidance light shall be LED type, and a minimum of a 4” round lens. The light
shall be located on the centerline of the bus immediately above the rear engine door.
m. Exterior step well lights shall be mounted so that entire step well and a portion of the ground
area outside the bus are sufficiently illuminated. The step lights shall be extinguished when the
front and/or rear door has closed. The step well lights shall be Luminator - LED type.
n. Front and rear side reflectors, amber front and red rear, shall be applied above the bumpers on
each side.
o. The rear license plate lamp shall be LED type.
p. Interior dome lights shall be ceiling cove located LED type light fixtures mounted continuous
front to rear on each side. Passenger compartment lighting shall be I/O Controls LED or
approved equal. The first light fixture on each side behind the driver shall be extinguished when
the front door is closed. Blue lenses will be provided on the forward light fixtures if available. A
single driver's LED light fixture shall be provided with a separate driver control.
q. The driver's area shall consist of an ergonomically designed molded fiberglass, plastic, or
aluminum dash console complete with the following minimum controls and instrumentation.
r. The control panel shall provide labeled and illuminated system control switches when
equipped, such as, but not limited to: day/night run switch with key ignition, headlights, dome
lights, air conditioning, high idle, door control - three position, kneeling etc.
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s.
Instrument panel shall be equipped with, but not be limited to, speedometer, fuel gauge,
voltmeter and dual air gauge.
t. Telltale lights shall indicate, but not be limited to, check engine, transmission oil temperature,
low coolant, ramp deployed, engine shut-down, park brake, high beam, air conditioning
inoperative, and low air.
u. A separate driver's dash mounted HVAC control panel shall be provided.
v. Steering column mounted directional switches shall be installed.
35. Automatic Passenger Counting (APC) System
An Automatic Passenger Counting system shall be installed on all vehicles assigned to Panther
Express operations that will record ridership activity by time and location throughout the service
day. The system will have the capability to transmit data wirelessly each evening upon return to the
operations base with ridership data available for review the following day. The system will consist
of the following components as outlined by Urban Transit Associates, Inc.
(www.utatransit.net/hardware.html):
a. Automatic Passenger Counter CPU
b. Wifi/GPS/Cellular Antenna
c. SmartSensor Module
d. Infrared Sensor and Reflector Assembly (set for each door)
36. Driver’s Seat
Driver's seat shall be a Recaro – Ergo Metro, air suspension driver seat, with push button actuated
fore-aft sliding feature, and right hand arm rest, or approved equal.
37. Passenger Seats
Freedman Seating model – Citiseat, transit seat with Repel level 4 seat covering, shall be supplied
in the bus. Fabric upholstery with the University name and embossed University flame logo as
designated and approved by the University shall be used. Seats adjacent to the aisle shall be
equipped with grab rails. Vandal resistant seat inserts must be supplied. Citiseat flip seats may be
accommodated on the front wheel wells to aid in aisle width. The seating capacity must be a
minimum of 35 passengers, (30 passengers with two wheel chairs), plus driver. The seating
configuration shall match the floor plan as attached in Exhibit J. Back and seat inserts shall be
easily replaceable. Five (5) ambulatory passenger positions may be flipped up when both
wheelchair stations are occupied. For forward facing seats, passenger seat grab rails shall be
included on seat backs. Suppliers are required to submit floor plans with their proposals
demonstrating seating count and configuration compliance.
38. Exterior Mirrors
Shall be fully adjustable 7" x 14" overall, two (2) section mirrors mounted to reinforced plates on
each side of the windshield. Upper section shall be a minimum of 7" x 10" fixed flat glass. Lower
section shall be a minimum of 6.25" x 3.75" convex adjustable diminishing glass. Mirror heads shall
be mounted to rigid, adjustable support arms and shall be a black powder coated finish. Mirrors are
to be heated and motorized and incorporate LED turn signals in the mirror heads.
39. Interior Mirror
For driver's viewing of the passenger compartment, a minimum 8" x 15" fully adjustable rearview
mirror shall be furnished and mounted in easy reach of the driver.
40. Passenger Assists
All stanchions, overhead grab rails and modesty panels shall be so designed as to use 1-1/4"
diameter, 304 stainless steel tubing with a polished finish. Stanchions shall be fitted floor to ceiling
meeting ADA requirements. Overhead grab rails, shall be fitted horizontally from the roof carline
supports. Modesty panel assemblies shall be fitted behind and forward of the door step wells as
required.
41. Modesty Panels and Driver’s Barrier
Modesty panels and driver's barrier as specified shall be 1/4" thick, gray melamine, one piece fitted
to 1-1/4" O.D. stainless steel tubing passenger assists.
42. Driver’s HVAC
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a. Driver's area shall be heated and/or cooled by an in-dash mounted, forced air heater/defroster
and air conditioning system. Proposed buses, which are manufactured without an in-dash air
conditioning evaporator, will not be accepted as equal. The need for conditioned air on the
windshield is a necessity in our operating environment.
b. The heater and defroster shall provide a minimum of 60,000 BTU with 475 CFM air flow.
c. The driver's air conditioning shall provide a minimum of 24,000 BTU with 475 CFM air flow.
d. Both heat and cool shall be controlled by electric dash mounted controls. The driver must have
total control of the dash mounted heating and air conditioning system, separate from the
passenger compartment HVAC to allow for a comfortable driving environment.
e. The driver's HVAC system shall have 4-speed fans with fresh air mode.
f. Windshield airflow shall be through molded dash air ducts, which shall provide constant and
even air diffusion.
g. An additional forced air ducting system shall be located overhead of the driver’s seated
position. The two adjustable vents will distribute heated or air conditioned air from the
passenger compartment HVAC street side duct. A left hand console mounted two-speed switch
shall be provided.
43. Passenger Compartment HVAC
The passenger compartment shall be heated and cooled by a single integrated heavy-duty system.
This system shall be a roof-mounted system using R-134a refrigerant. Air conditioning / heating
systems shall meet the following capacity minimums as listed below.
a. Heating shall be hot water, forced air, rated at a minimum of 90,000 BTU heat system.
b. Air conditioning shall be rated at a minimum of 90,000 BTU system.
c. Carrier TM-21 compressor shall be provided.
d. The bus must be equipped with Thermo King brand, convective type base board heaters on
both sides of the passenger section of the bus.
44. Wheelchair Accessibility System
Shall be so designed to meet Federal ADA regulations. This system shall provide for safe and
comfortable accessibility for disabled passengers.
a. A Ricon, model FR2SS, wheelchair ramp shall be mounted at the center door. Due to scooter
maneuvering concerns, a front door mounted wheelchair ramp will not be accepted as equal.
b. Accommodations shall be made for two, (2) wheelchair tie-downs. The securements shall be QStraint – QRT Deluxe #8100-A1 at both wheelchair locations. Both wheelchair securement
locations shall be on the street side of the bus.
45. Sunshade
A driver’s sunshade shall be supplied on the windshield and driver’s side window. The rollers will
allow easy deployment when pulled downward, remaining where placed until released.
46. Emergency Equipment
The bus shall be equipped with a minimum 5 lb. ABC rated fire extinguisher, 16-unit first aid kit, and
triangular hazard kit. Emergency equipment shall be stowed in the driver area.
47. Roof Hatch
Specialty Manufacturing brand, or approved equal, five (5) position roof ventilator and emergency
escape hatch shall be installed in the roof over the rear axle.
48. Driver’s Storage Compartment
An overhead storage compartment is to be located in the driver’s area.
49. Public Address System
A PA system with amplifier, gooseneck microphone and four (4) baffled speakers shall be provided.
An exterior speaker must also be provided for public address announcements.
50. Driver’s Fans
For the driver’s comfort, a two (2) 6" heavy duty, 2-speed fans are to be mounted on the dashboard
and controlled by 3 position switches.
51. Two Way Radio Box and Pre-wiring
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A Radio compartment box with 12-volt DC supply, ground harness, antenna cable conduit and
access plate shall be installed.
52. Front and side Destination Signs
a. TwinVision, multi-color 100% L.E.D. display, electronic destination signs, or approved equal,
shall be provided and mounted in the upper windshield area and the first curbside window. The
control console is mounted overhead in easy reach of the driver when seated.
b. The front destination sign glass shall be accessible from the bottom of the sign box to facilitate
cleaning of the interior surface of the front destination sign glass. The access panel with utilize
a piano hinge and flush mounted thumb latches to accomplish this task. Specific wording of
each display shall be coordinated with and approved by the University.
53. Global Positioning System (GPS)
a. Constant power (12-24v) dc switched power, wire run to bulkhead (or black box behind driver if
applicable) - Interior roof access hole with cover, to mount antenna (min 8" away from radio
antenna) must be fully compliant and possessing the ability to interface with the NextBus
specification for vehicle tracking and locating.
b. Buses must be equipped with GPS trackers and all associated components necessary for
tracking bus locations and to provide arrival time predictions to work with the University’s
existing outdoor rugged displays and LCD screens, as well as any additional locations for same
in support of the PantherExpress routes. The system shall enable display of buses traveling
on the routes for public area video displays, public access Web-site, and GSU mobile app,
including providing arrival time predictions in each means of display, as well as administrative
access enabling play back in time lapse speeds and a variety of data reports regarding the
performance of buses on the routes. (NextBus, Transloc, or approved equivalent)
54. Bike Rack
The buses shall be equipped with a SportWorks brand, two-position bike rack. The rack is to be
black powder coated and mounted on the front of the bus. A dash mounted LED indicator lamp
shall illuminate when the bike rack is deployed.
55. Interior Ad Rack
a. Provided on each side of the vehicle interior.
b. Racks will allow for highest width and maximum length of slide-in placement of advertising copy
placards with respect to vehicle interior design, aesthetics, and standard available components.
Georgia State does not desire custom designed racks that substantially increase cost or
complexity of the vehicle design.
c. Racks may be either back-lit but or otherwise adequately illuminated for visibility of messages
to passengers at all times.
56. Power Group Specifications-General
Buses are to utilize a rugged transit space frame type, low floor monocoque construction with
accessibility to major components a key feature. This construction is to be a rear engine forward
control design and shall include the following minimum components and systems.
57. Front Axle Assembly
a. Meritor model MFS-13 wide track, drop center, I-beam type providing a minimum design load
rating of 13,200 lbs. capacity or North American produced approved equal shall be supplied.
b. King pin bushings shall be replaceable at all lateral joints.
c. Top and bottom king pin bushings and tie rod end joints shall be equipped with zerk type
grease fittings.
58. Rear Drive Axle
a. Rockwell International Model RS-23, or North American produced approved equal, full floating
type and providing in excess of 60 MPH road speed and a minimum design load rating of
23,000 lbs. capacity.
b. Carrier housing shall be separable carrier housing construction with bolted ring gear and shall
be equipped with magnetic internal hex head lubricant drain plug.
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c.
Carrier and hubs are to be internally oil lubricated with multi-grade, multi-purpose gear oil.
59. Front Suspension
a. Air ride suspension providing the driver and passengers with the highest level of ride quality
and safety shall be provided. The front suspension shall be a trailing arm, taper leaf with two air
bags and two shocks with a minimum capacity of 12,000 lbs., or approved equal.
b. Two (2) Firestone brand air bags per axle shall be provided. Springs air pressure shall be
maintained by a single time delayed height control valve. Air springs shall be internally
equipped with jounce rubber stops.
c. Springs shall be dampened by two (2) air suspension valved Koni or approved equal shock
absorbers.
d. Lateral and longitudinal stability shall be provided by rubber bushed radius rods
e. The front and rear suspensions are designed to incorporate a kneeling feature. When activated,
the entire bus shall lower by a minimum of three (3) inches from the standard ride height in 4 +
.5 seconds and recover to full ride height in 6 + 1 seconds. Bus movement shall be inhibited
when bus is kneeled and shall not release until at a safe height.
60. Rear Suspension
a. The rear suspension shall have a trailing arm, taper leafs with two air bags and two shocks with
a minimum capacity of 23,000 lbs., or approved equal.
b. Two (2) Firestone brand air bags per axle shall be provided. Springs air pressure shall be
maintained by two (2) zero time delayed height control valves. Air springs shall be internally
equipped with jounce rubber stops.
c. Lateral and longitudinal stability shall be provided by rubber bushed radius rods. Roll stability is
to be controlled by zero delay constant height control valves, one (1) each on the road side
and curb side.
61. Steering
a. A North American produced, full integral hydraulic powered type shall be provided, designed for
the rigors of heavy transit with a minimum design capacity of 14,000 lb. rating.
b. The gear shall be Sheppard Model M-100, or approved equal.
c. A hydraulic pump shall be gear driven with remote mounted reservoir with a minimum two (2)
gallon capacity.
d. Driver's steering column shall be provided with a minimum 6-way lever controlled tilt/telescopic
adjustment and a padded 20" minimum diameter steering wheel.
62. Brake System
a. Shall be a Bendix air and Meritor/Wabco ABS system meeting all FMVSS #121 requirements.
Air shall be supplied by an engine driven, (gear driven) air compressor and regulated by an air
governor.
b. Front brakes shall be S-cam type drum type brakes with 15" X 6" lining, 20" brake chambers
and automatic slack adjusters. Due to continual maintenance issues, the use of wedge brakes
will not be allowed.
c. Rear brakes shall be S-cam type drum type brakes with 16.5" X 7" lining, 30/30 brake
chambers and automatic slack adjusters.
d. Parking Brake/Emergency Brake shall be spring controlled by a push-pull dash mounted control
valve.
e. An 18.7 cu. in. minimum engine driven air compressor, Wabco brand or approved equal shall
be provided. Air lines, except flexible lines shall be color-coded.
f. Anti-Lock Braking - the buses shall be equipped with an all-wheel anti-lock braking system
(ABS).
63. Wheels and Tires
a. Wheels and tires shall be interchangeable front and rear and be of a tubeless type.
b. Front wheels shall be painted steel type or approved equal, minimum of 22.5" x 7.50" with a 10bolt bolt circle.
c. Rear wheels shall be painted steel type or approved equal, minimum of 22.5" x 7.50" with a 10bolt circle.
d. Tires shall be Michelin brand highway radials sized - 275/70R 22.5, single front and dual rear.
e. A spare painted steel wheel and tire shall be shipped loose in each bus.
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64. Fuel System
Federal DOT approved diesel fuel storage system.
a. Fuel Tank - An aluminized steel fabricated fuel tank with a minimum 80-gallon capacity shall be
supplied with a capacity great enough to maintain a 17-hour service day. Tank is fitted with hex
head drain plug, electric fuel gauge float switch. The fuel tank must be located rear of the rear
axle, outside of the passenger compartment. Tank must be compatible with B20 fuel.
65. Battery System
Dual Series 8D, or approved equal, batteries with a total of 1,150 cold cranking amps each shall be
provided and located for service accessibility through a road side service access door on a sliding
stainless steel tray. The battery tray shall be housed in a stainless steel enclosure mounted rear of
the rear axle.
a. Cables shall be color coded for positive and negative 2/O battery cables. Cables shall be
sleeved with high abrasive resistant Packard Electric Flex-Guard loom and supported with lined
steel clamps on a maximum of 15" centers. In an effort to maximize battery cranking strength,
the maximum distance between the battery and the engine compartment shall be no more than
10 feet.
b. Master battery disconnect switch shall be capable of carrying and interrupting the total circuit
load. The switch shall be located near the battery and shall be accessible through the service
door.
66. Engine
The bus shall integrate a rear – mounted, Cummins ISB 6.79L, 2010 EPA compliant turbo-diesel
led engine.
a. Performance - Peak horsepower shall be a minimum of 280 BHP @ 2,600 RPM and peak
torque of 660 ft. - lbs. @ 1,600 RPM. The engine cooling system shall consist of a side
mounted high capacity charge-air cooler and radiator with a minimum of 600 square inch core
frontal area with stainless steel bolt-on inlet and outlet tanks. A thermostatically controlled,
mechanically driven fan drive and shrouded 9-bladed fan shall be provided.
b. Due to performance and safety concerns, hydraulically driven fan drive systems will not be
acceptable. The radiator shall be baffled top and bottom and both sides, and equipped with a
stainless steel fabricated, minimum two (2) gallon capacity coolant de-aeration reservoir. Heat
producing components shall not be located in front of engine radiator, including the charge air
or hydraulic coolers.
c. All flexible heater lines and radiator water lines shall be made of silicone rubber. All water lines
shall incorporate stainless steel constant torque clamps.
d. The engine and transmission system shall be mounted for ease of power train removal. The
powertrain shall be mounted on a three (3) point rubber mount assembly.
e. The emissions system shall integrate a diesel particulate filter, (DPF), as well as a selective
catalytic reducer (SCR) meeting all applicable current EPA requirements. The exhaust pipe
shall be properly installed with heat shields, baffles and vibration mounts as required. Tailpipe
shall be so designed to direct exhaust vertically at the rearmost roadside corner of the bus
body. This shall provide for a lower dB exterior sound level and also protect associated
components while providing maintenance safety.
67. Transmission
a. The transmission shall be Allison B300R, or approved equal, five (5) speed automatic
transmission with an internal output hydraulic brake retarder. This transmission shall have a
minimum duty cycle rating of 38,000 lbs. GVWR. Transmission shall be equipped with one (1)
internal oil filter replaceable element integrally mounted.
b. Transmission oil shall be cooled by an auxiliary heavy-duty water to oil heat exchanger in the
outlet tank of the radiator.
c. Transmission shall be controlled electronically. Retarder is to be controlled by the driver by a
multi-stage switch located on the brake pedal. Driveline shall be minimum Spicer 1710 Series
universal cross bearings. Driveline guard shall be located behind cross bearing.
68. Engine High Idle System
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An electro-pneumatically controlled high idle system shall be provided. System to be activated
when transmission is in neutral, air conditioning is operating and / or the driver switch is on. Engine
idle shall increase to 1100 RPM.
69. Engine Guard (Automatic Shutdown)
An electronically controlled engine shutdown system shall be provided. This model shall sense
engine low oil pressure, hot transmission, low transmission fluid, and high coolant temperature.
Driver's console is to be equipped with an override switch.
70. Fire Suppression System
The engine compartment shall be equipped with a fire suppression system featuring the following
components:
a. Storage Containers - Stored-pressure type containers shall be designed to meet the
requirements of the U.S. Department of Transportation (DOT). Containers shall be
corrosion resistant. Each container shall have an indicator (pressure gauge) to show that it
is in a ready condition or in need of recharging. The gauge should be readily visible to an
operator during a pre-trip inspection without the use of tools. In the event that the gauge is
inaccessible remote monitoring is acceptable. Containers may be mounted in interior or
exterior locations provided the location will not exceed the manufacturer’s operating
temperatures or be subject to excessive environmental extremes.
b. Distribution System - Distribution system should be designed and approved in accordance
within the AFSS manufacture’s design and installation parameters.
c. Nozzles - Quantity, location and orientation of nozzles shall be in accordance with AFSS
design specifications and determination of hazard zones to be protected. A typical
installation has a minimum of three nozzles protecting an engine compartment. Nozzles
should be mounted in such a fashion that normal maintenance practices do not require the
removal or adjustment of any system discharge nozzle. Discharge nozzles shall be
provided with blow-off caps or other suitable devices or materials to prevent the entrance of
moisture or other environmental materials into the distribution piping. The protective device
shall blow off, open or out upon agent discharge.
d. Suppression Agent - The amount and type of suppression agent shall be determined based
on the specific configuration of the vehicle in consultation with the OEM and AFSS supplier.
The typical installation for a Zone 1(engine compartment) is 20-25 pounds of dry chemical
or equivalent.
71. Back Up Alarm
Shall be waterproof 12-volt DC, 97 dB alarm. Alarm is to be controlled by the transmission reverse
switch.
72. Two-way Radio Pre-wire
The bus shall be pre-wired for installation of a two-way radio and antenna system.
a. Vehicle shall be equipped with selected supplier’s radio communication system.
73. Shop Air Supply
Shop air connections are to be provided below front bumper as well as at the rear of the bus.
74. Engine Belt Guard
The rear engine compartment shall integrate a yellow powder coated, swing-up belt guard. The
guard must utilize two quarter turn fasteners which do not require tools to open.
75. Mechanical Fan Drive
The radiator cooling fan shall be driven by a two-speed clutch and a 90-degree heavy-duty worm
gear, connected to the engine crankshaft pulley. The fan clutch is to be controlled by engine ECM.
Due to possible engine compartment fire concerns, a hydraulically driven fan is not allowed as
equal.
76. Torsional Vibrational Dampener
The bus must integrate a torsional vibration dampener on the engine belt system. Idler pulleys will
not be accepted as equal, due to durability issues.
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77. Materials
a. All piping, tubing, cables, and wiring shall be properly bracketed and grommeted. All mounting
of assemblies and sub-assemblies including the power plant and accessories shall be
mechanically isolated to minimize the transmission of vibration of the body structure.
b. All pipe fittings shall be of heavy duty type and shall be designed to withstand the maximum
pressure that could be generated under normal or overload conditions within the air or fluid
system of which they are a component.
c. All burrs and sharp edges shall be dressed so as to prevent injury to passengers, operators
and maintenance personnel.
d. Drain and filler plugs on rear axle, transmission drain and engine drain plugs shall be of the
magnetic type, have hexagon heads, and be of high strength material.
e. Lumber shall be thoroughly air seasoned or kiln dried; shall be straight grained And shall be
free from rot, knots, checks and other defects which may impair its strength or durability or mar
its appearance. Lumber shall be dressed on all sides to full dimensions.
f. All welding shall conform to the American Welding Society Structural Welding Code, Steel,
D1.1-84 or D8.8-79 or approved equal standard applicable to the steel used. Where visible,
welding shall have finished appearance. All welding on the vehicle shall be done by welders
certified to AWS D1.1 or approved equal standard applicable to the steel used.
g. All surfaces to which springs are attached shall be of such a design as to prevent excessive
grooving or wear of the parts.
h. All grease and oil fittings shall be readily accessible for lubrication.
i. All steel bolts, nuts, screws and washers shall be zinc plated, except where otherwise
requested. The thickness and method of zinc coating shall conform to ASTM Specifications No.
A165, latest revision for Type TS coating. All cap screws, nuts and bolts shall be of SAE, Grade
5 material, unless the application requires a higher grade material.
j. All sheet metal screws shall comply with ASTM and ASA recommendations relative to quality
and installation.
k. All air, oil and water lines and openings into equipment units shall be sealed, plugged or
adequately protected against entrance of contaminants until connected.
l. Mounting of major assemblies including engine, transmission, axles, power steering and
suspension components shall be such that dismounting shall be easily carried out by
conventional shop methods.
m. All components, assemblies, and sub-assemblies shall be readily accessible for service, repair,
removal and replacement.
n. All exterior surfaces shall be smooth and free as possible of visible fasteners, wrinkles and
dents. A commercial, transit appearance is desired thus a riveted type body construction shall
not be accepted. Exterior surfaces shall be painted as designated by the University (see
Specification 4.1.4.1 (31.).
78. DVD Players and Displays: Buses shall include the following:
a. DVD Player and Display(s) - One (1) DVD player with a retractable or flip down monitor for
passenger viewing of University-approved promotional and/or informational programming.
The Shuttle vehicles shall be equipped with cabling for two (2) additional monitors per
vehicle (i.e. total cabling for three (3) monitors per Shuttle bus).
4.1.4.2
Alternate specifications for ElDorado National Bus Arrivo 38’ or approved equivalent.
38’ STANDARD-FLOOR SHUTTLE BUS
DETAILED TECHNICAL SPECIFICATIONS
The ElDorado National Medium/Heavy-Duty Arrivo shuttle buses, or approved equivalent shall be new, current year
production units, that are sleek, streamlined, and aesthetically designed, heavy duty, rear engine propelled, diesel
fueled, with an automatic transmission, commercial buses, conforming to applicable ADA Regulations. The buses
shall be designed and manufactured to save weight while maintaining high strength through the use of body materials
integration in fabrication.
The buses shall be purpose built buses, designed for the operator’s unique needs, with a high degree of
maneuverability, reliability, and passenger appeal. The following gdetailed technical specifications are intended to
provide a complete description of all components, systems, features, and options as designated.
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1. SERVICE LIFE AND PRINCIPAL DIMENSIONS:
Buses shall be designed and constructed to ensure a minimum service life of at least twelve (12)
years/500,000 miles in revenue service. They shall be capable of operating at least 50,000 miles
per year, including the last year.
38’-7”
102"
129"
125" (Preliminary)
252"
94"
117"
10.0
12.0
8.5
38"
15.0"
12.0"
82"
95"
Variable
31”
42”
90"
36,020 - 36,800 lbs.
13,020 - 13,880 lbs.
23,000 lbs
37' (Preliminary)
LENGTH, BODY
WIDTH, BODY
HEIGHT, OVERALL WITH ROOF A/C
HEIGHT, OVERALL OVER EXHAUST TAIL PIPE
WHEELBASE
OVERHANG, FRONT
OVERHANG, REAR
APPROACH ANGLE (DEG)
BREAKOVER ANGLE (DEG)
DEPARTURE ANGLE (DEG)
HEIGHT, FLOOR (@ GVWR) APPROX.
HEIGHT, FIRST STEP (@ GVWR) APPROX.
HEIGHT, FIRST STEP KNEELED.
HEIGHT, INTERIOR
WIDTH, INTERIOR
WIDTH, AISLE
WIDTH, BETWEEN FRONT DOOR PANELS
WIDTH, BETWEEN REAR DOOR PANELS
HEIGHT, DOOR
GVWR
GAWR, FRONT
GAWR, REAR
TURNING RADIUS CURB TO CURB
2.POWER PLATFORM SPECIFICATIONS
The buses shall utilize the latest generation Freightliner - XBS Commercial rail chassis. Basic technical specifications
are as follows.
3. BASELINE DIESEL ENGINE
Rear T-mounted Cummins ISB-2013 6.7 liter turbo-charged and charge air-cooled in-line 6-cylinder electronic control
medium/heavy-duty diesel engine.
a) PERFORMANCE - Peak horsepower is 280 BHP @ 2,600 RPM and peak torque of 660 ft.-lbs. @
1,600 RPM.
b) CERTIFICATION - Current Federal EPA emissions standards certifications for 50 states with
Ultra low sulfur diesel fuel, diesel particulate filter (DPF) and selective catalytic reduction (SCR).
A ten (10) gallon diesel exhaust fluid (DEF) tank will be integrated into the emission aftertreatment system.
c) OILING - Engine oiling system includes a full flow spin-on two (2) quart capacity filter. Engine oil
cooling is by internal mounted water to oil heat exchanger.
d) EXHAUST BRAKE - the Cummins exhaust brake and triple with the variable geometry turbo with
a dash mounted on/off switch will be provided.
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4. COOLING SYSTEM
The cooling system shall be sized to maintain all engine and transmission fluids and engine intake air at safe,
continuous operating temperatures during the most severe operations possible and in accordance with engine and
transmission cooling system requirements.
a) RADIATOR - A high capacity cross-flow aluminum radiator with 1,270 sq. in. core frontal area. The
radiator is baffled top and bottom and both sides.
b)
DE-AERATION RESERVOIR - A rear mounted coolant recovery tank is supplied.
c)
FAN - An electronically controlled mechanical fan drive is supplied.
5.SILICONE COOLANT HOSES
All flexible heater lines and radiator water lines are different size silicone hoses with stainless steel constant torque
clamps.
6.
TRANSMISSION
Allison B300 five (5) speed push-button automatic transmission with a duty cycle rating of 38,000 lbs. GVWR.
a) OIL FILTERS - Transmission is equipped with integral cartridge-type oil filters located in the
transmission main oil supply and cooler return circuits. Access to each filter is through the bottom of
transmission control module.
b) CONTROLS - Transmission is controlled electronically.
7. DIESEL FUEL SYSTEM
DOT approved diesel fuel storage system constructed of treated carbon steel, 90 gallon fitted with square female
head drain plug, electric fuel gauge float switch.
a) TANK- is located between the frame rails forward of the rear axle.
b)
FILTER - An Alliance brand fuel/water separator with primer pump and indicator light.
c) FILLING - Fuel fill is located in a curbside access door.
8. EXHAUST SYSTEM
High capacity exhaust pipe, diesel particulate filtering system and selective catalytic reducer are installed with heat
shields baffles and vibration mounts. The tailpipe is so designed to direct exhaust vertically at the rearmost curb side
corner of the bus body.
9. FRONT SUSPENSION
The buses shall feature full air ride suspension providing the driver and passengers with the ultimate in ride quality
and safety. The front suspension shall be Neway, model AS-140 with 14,700 lbs. capacity, controlled constant height
air spring suspension.
a) SPRINGS - Two (2) rolling lobe air springs are provided on the front axle. The
springs air pressure is maintained by a single time delayed height control valve.
Air springs are internally equipped with jounce rubber stops.
b) DAMPENING - Springs are dampened by two (2) hydraulic Sachs brand shock
absorbers.
c) STABILITY - A front sway bar is mounted inboard for excellent lateral stability.
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10. REAR SUSPENSION
The buses shall include ZF-4P rear air ride suspension or approved equivalent, with 23,000 lbs. capacity, controlled
constant height air spring suspension.
a) SPRINGS - Ridewell four (4) rolling lobe air springs per axle are provided. Spring air pressure is
maintained by two (2) height control valves. Air springs are internally equipped with jounce rubber stops.
b) AMPENING - Springs are dampened by Sachs brand shock absorbers.
c) STABILITY - Lateral and longitudinal stability is provided by the utilization of traverse control rods.
11. FRONT AXLE ASSEMBLY
The front axle shall be manufactured by Detroit, model DA-F-14.7-3 wide track, 55 degree wheel cut, drop center,
I-beam type providing a design load rating of 14,700 lbs. capacity.
a) BUSHINGS - King pin bushings are replaceable bushings at all lateral joints with replaceable heavy-duty
steering arm tie rod ends.
b) LUBRICATION - Top and bottom king pin bushings and tie rod end joints are equipped with zerk type
grease fittings. Front hub and spindle bearings are pre-packed grease type.
12. REAR DRIVE AXLE
The rear drive axle shall be manufactured by Detroit, model DA-RS-23.0 series single reduction type with design load
rating of 23,000 lbs. capacity.
a) CARRIER - Separable carrier housing construction with bolted ring gear and magnetic internal hex head
lubricant drain plug.
b)
LUBRICATION - Carrier and hubs are internally oil lubricated with multi-grade, multi-purpose gear oil.
13. WHEELS
All wheels shall be interchangeable wheels rims are hub-piloted.

FRONT & REAR WHEELS - Painted steel disc type 22.5" x 8.25" with 10 bolt pattern circle. The front wheels
will be hub piloted.
14. TIRES
High capacity tires shall be Michelin; model XZE2+ tires size - 275/70R 22.5 single front and dual rear. Wheels and
tires shall be balanced as an assembly per SAE J1986.
15. STEERING
Integral hydraulic power steering designed for the rigors of heavy-duty applications with a 18,000 lb. rating; and a ratio
of 21:1.
a) STEERING GEAR - Manufactured by TRW, Model TAS-85.
b) STEERING COLUMN AND WHEEL - Driver’s steering column shall be provided with TRW brand 6-way
lever controlled tilt and telescopic adjustment. A padded, 18" diameter V.I.P. brand steering wheel shall
also be provided.
16. AIR BRAKE SYSTEM
The air brake system shall consist of a Bendix, modelADB22X air disc front/rear brake package. This system shall
integrate an ABS system meeting all FMVSS 121 requirements.
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a) FRONT BRAKES - Disc type brakes with non-asbestos linings are supplied.
b) REAR BRAKES - Disc type brakes with non-asbestos linings are supplied.
c) PARKING/EMERGENCY BRAKE - Spring brake chamber controlled by a push-pull dash mounted control
valve mounted on dashboard or side switch panel.
17. AIR SYSTEM
The coach air system shall operate all accessories and the braking system with reserve capacity.
a) AIR COMPRESSOR - The Wabco air compressor, as approved by Cummins shall have sufficient
pumping capacity to maintain all system at rated pressures. The compressor shall be a naturally
aspirated Wabco brand, dual cylinder type with a 37.4 cfm rating.
b) AIR DRYER - The air system shall be equipped with Meritor/Wabco - System Saver model 1800P air
dryer.
c) AIR LINES - The compressor discharge line between the air dryer shall be a flexible Teflon hose with
stainless steel braded jacket. Air lines connecting air control equipment shall be nylon tubing meeting
SAE standard J-844.
18. AIR CLEANER
The air cleaner shall be a dry pleated paper disposable type. The air piping system shall be equipped with a filter
minder indicator for ease of maintenance.
19. ENGINE HIGH IDLE SYSTEM
An electronically controlled high idle system shall be provided as standard. The system shall be activated when
transmission is in neutral, air conditioning is operating and/or driver switch is on. Idle rpm speed shall be
programmable.
20. ENGINE GUARD (AUTOMATIC SHUTDOWN)
An electronically controlled engine shutdown system shall be provided. The system shall sense engine low oil
pressure and high water temperature. The driver’s console panel shall be equipped with an override switch to restart
the engine.
21. DRIVELINE ASSEMBLY
Spicer 1710 Series universal cross bearings shall be supplied standard.
22. HOURMETER
The engine shall be equipped with electronic hourmeter located in the rear runbox.
23. BACK-UP ALARM
A waterproof, 12-volt DC, 97-dbA alarm shall be supplied. The alarm shall be controlled by the transmission reverse
switch.
24. ENGINE BLOCK HEATER
The engine shall be equipped with a 115-volt AC, 750 watt freeze plug block heater. The plug connection shall be
located in the engine compartment, accessible through the side service doors.
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25. BODY SPECIFICATIONS
26. BODY FRAME STRUCTURE
The integrated body shall be structurally fabricated using 1010/1020 low carbon steel rectangular tubing. The body
frame structure as presented shall meet or exceed the rollover requirements of FMVSS 220.
a)SIDE AND END FRAMING - Side and end frames shall be designed and constructed to carry
the loads and stresses imposed and absorb excessive road shocks. Side doors and
window openings shall be reinforced with gussets to transfer stresses around these
openings.
b)ROOF FRAMING - Roof shall be designed to withstand roll-over structure stresses. The
crossframe shall be stretched formed steel tubing attached to the upper continuous high
yield structural side wall rails.
27. CORROSION PROTECTION
The body structure shall incorporate a state-of-the-art corrosion protection system on all steel structural members of
the bus. Corrosion protection shall be included inside as well as the exterior of all tubular body structures. Complete
details of the required corrosion protection program are listed below.
a) IN-TUBE CORROSION PROTECTION - The inside of all structural tubing shall be sprayed with Ziebart Formula A, meeting C62218A.
b) BODY CAGE PREPERATION - The steel cage structure and all related metals parts shall be welded into
a complete frame assembly. This assembly shall be moved into a blast booth where it shall be blasted
entirely with 40/50 mix of steel grit medial, providing all steel parts with a 1-mil physical profile for paint
adhesion.
c) BODY CAGE CORROSION PROTECTION - After blasting the cage it shall be moved to a cross-flow
paint booth. The cage shall be prepared and primed using PPG corrosion resistant epoxy primer/sealer
#CRE 904. In critical corrosive areas PPG - Corashield shall be applied which has been ASTM tested to
1000 hours of salt spray. The protected cage shall then be baked at 140 for 20 minutes to ensure proper
curing.
d) BODY SEALING - All welded butt joints shall be sealed with Sikaflex 221, a polyurethane adhesive
sealant curing to a permanently elastic protective seal along the edges.
e) BONDING MATERIAL - 3M double face tape shall be used between the body panels and the steel frame
for bonding and separation of dissimilar metals.
f)
VEHICLE UNDERCOATING - The understructure of the vehicle floor and wheelwells shall be coated with
BASF - Degacoat 310, heavy-duty undercoating.
28. ENGINE FIREWALL
Rear engine firewall shall be a weld fabricated carbon steel panel design: to provide a superior fire resistant barrier.
The panel shall be covered on the engine side with 1” Barymat sound and thermo blanket.
29. FRONT TOW HOOKS
Two (2) towing hooks shall be provided, and accessible under the front bumper.
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30. SHOP AIR
A shop air fitting with quarter-turn valve shall be mounted either in front under bumper, or at rear engine compartment
(or both) to provide shop air to the bus air system.
31. JACKING/HOISTING
A service jack rated for the vehicle weight shall be provided that can be placed under the front and rear axle. The
steel frame structure in specified locations shall support the weight of the vehicle.
32. OPERATOR’S PLATFORM
A raised platform shall be provided to ensure better visibility for the operator in a seated position.
33. STEPWELLS
Doorways shall be formed and weld fabricated, using corrosion protected 11-gauge steel in a two (2) step design.
34. WHEEL HOUSINGS
Wheel housings shall be formed and fabricated using corrosion protected 14-gauge steel housings shall be installed
between the under-structure and the plywood sub-floor.
35. EXTERIOR BODY PANELS
Various light weight, durable materials shall be used to provide the sleek, streamlined appearance. These panels shall
be installed using methods allowing for a smooth surface without exposed fasteners.
a) UPPER SIDEWALL PANELS - Roller leveled 5052, .080 aluminum panel secured with 3M tape.
b) LOWER SIDEWALL PANELS - The lower sidewall panels shall be fabricated of .166" composite material
for superior corrosion-proof durability.
c)
ROOF PANELS - Roller leveled 5052, .063” aluminum panel. The center panel shall be installed as one
continuous piece along the center with structural sealing and rivets around the perimeter edge seam.
d) ROOF CORNER PANELS - Roof corner panels shall be fabricated of contoured .080" aluminum. Panels
shall be full length and installed with structural sealing and rivets.
e) FRONT AND REAR CROWNS - Contoured and aesthetically molded, reinforced fiberglass. Sections
shall be installed with structure caulking, rivets and moldings.
f)
SEALING - All panels shall be caulked with paintable sealants prior to prime treatment. Side panels are
undercoated.
36. RAIN GUTTERS
Rain gutters shall be installed on each side to prevent water flowing from the roof on to passenger doors, operator’s
side window and exterior mirrors.
37. FENDER TRIM
Molded flexible rubber fender trim, forming a smooth contoured wheel opening designed and installed to be easily
replaceable, shall be included. Fender trim shall not interfere with wheel and tire removal.
38. FRONT AND REAR SPLASH APRONS
Splash Aprons shall be installed behind the front tires to within 3” of the road surface. Rear splash aprons extend to
within 3” of the road surface.
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39. BATTERY COMPARTMENT
A stainless steel battery compartment shall be provided in the roadside to accommodate the size and weight of the
batteries. The battery tray shall be vented and will pull out easily.
40. BUMPERS
Front and rear bumpers shall be reinforced, energy absorbing, type providing protection at speeds of up to 6.5 mph
for front impact and 5 mph for rear impact. Bumper material shall be corrosion-resistant and shall withstand repeated
impacts of the specified loads without sustaining damage.
41. PAINT
The entire exterior body surface shall be completely sealed, cleaned, sanded and primed before final finish. The final
finish surface shall be low V.O.C. urethane high solids paint meeting all State and Federal Health and Safety
Regulations per customer's paint scheme. Complete exterior of the body shall be painted prior to the installation of
any exterior access panels, doors, passenger windows and lighting.
42. EXTERIOR LIGHTING
All exterior lighting shall conform to all State regulations and FMVSS 108.
a) HEADLAMPS - Dual round sealed beams of counter-sunk automotive type, controlled by a day night run
dash mounted switch. The dimmer shall be provided via a steering column mounted control.
b) FRONT DIRECTIONAL LIGHTS - Front directional lights shall be 4” diameter mounted horizontally, one
(1) on each side corner controlled by a steering column mounted level.
c) STOP AND TAIL LIGHTS - Red lens vertically mounted, 4” diameter in size, one (1) per side.
d) BACK-UP - White lens vertically mounted 4” diameter in size one (1) per side.
e) REAR DIRECTIONAL LIGHTS - Amber rear directional lights shall be vertically mounted 4” diameter in
size, one (1) per side.
f)
MARKER LIGHTS - Side marker and ICC marker lights shall be roof mounted, five (5) each amber front,
and seven (7) each red rear.
g) ENTRANCE AND EXIT LIGHTS - Entrance and exit lights shall be provided for ADA compliance when
applicable.
h) DOORWAY LIGHTS - Doorway lights shall be suitably mounted so that entire entrance and a portion of
the ground area outside the bus shall be sufficiently illuminated. The doorway lights shall be extinguished
when the front door is closed.
43. EXTERIOR LED LIGHTS
LED exterior lights shall be provided at all exterior locations with the exception of the headlights.
44. SIDE DIRECTIONAL LIGHTS
Side directional lights shall be 1.75" x 4" mounted horizontally on the side of the bus above the front and/or rear tires
on each side.
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45. FLOOR MOUNTED DIRECTIONAL SIGNALS
46. THE DIRECTIONAL SIGNALS SHALL BE FLOOR MOUNTED, TO THE LEFT OF THE
STEERING COLUMN. THIS SHALL ALLOW FOR HANDS-FREE DIRECTIONAL SIGNALING.
47. INTERIOR BODY PANELS
The interior body panels shall be selected from various types of materials providing a light gray color coordinated
interior.
a) SIDE WALL PANELS - Reinforced 1/10” thick laminated melamine panels installed sectional with
adhesive and trim moldings.
b) REAR WALL PANELS - Contoured 1/10” thick laminated melamine panels installed with adhesive and
trim moldings.
c) HEADLINING - Reinforced 1/10” thick laminated melamine panels installed with double face tape and trim
molding.
48. DRIVER’S COAT HOOK AND STRAP
A coat hook and strap for the driver shall be provided within the driver’s compartment.
49. MODESTY PANELS AND BARRIERS
Modesty panels and barriers shall be ¼ “thick gray melamine fitted to the 1-1/4" O.D. stainless steel tubing
passenger assists.
50. BODY INSULATION
Roof, sidewalls, and rear crown shall be insulated with 2.5" thick fiberglass mat insulation. Mat shall be applied to the
inter-surface of the exterior panels. Insulation shall provide maximum thermo-barrier and sound absorption.
51. ACQ PRESSURE TREATED SUB-FLOOR
Pressure treated, (ACQ treated) 3/4” 7-ply XL Bus Panel preservative treated wood panels shall be manufactured and
warranted against fungal decay/ rot, termites and other wood-eating insects. All edges shall be sealed and
undercoated prior to installation with sealant caulking and fastened with corrosion resistant Floor-Tight brand huck
fasteners.
52. FLOOR COVERING
RCA Transit rubber flooring, 3/16" ribbed in the aisle and 1/8" smooth under seats, and coved up the sidewalls to the
side seat track. Driver's area shall be covered with 1/8" smooth and trimmed with anodized aluminum angle molding.
The vestibule shall be covered with 3/16" ribbed rubber and mitered on a 90-degree angle toward the entrance steps.
A three-inch (3") wide standee line shall be installed in-line with the back edge of the stepwell of contrasting color.
53. LED INTERIOR LIGHTING
Ceiling cove located I/O Controls or Pretoria brand LED Interior lighting fixtures, mounted continuous front to rear on
each side shall be supplied. The first light fixture on each side shall be extinguished when the front door is closed.
54. DRIVERS LAMP
A single driver’s overhead incandescent light fixture shall be provided with a separate control.
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55. INTERIOR ACCESS DOOR AND PANELS
a) INTERIOR ACCESS DOOR – shall include capability to maintain and clean front sign and inside window
area.
b) ACCESS DOOR – shall enable service to passenger door operating system.
c) ACCESS DOOR – shall enable service to A/C and return air filter if applicable.
d) ACCESS PANELS – shall be provided at various locations to facilitate ease of maintenance such as
windshield washer, driver’s console and engine.
56. PASSENGER SEATS
Customer’s preference of nationally recognized passenger seat manufacturers. Seats shall be track mounted for
ease of seat removal. Cantilevered seating (where practicable) shall be available. The seating capacity shall be a
minimum of 36 passengers (30 passengers with two wheel chairs), plus driver. The seating configuration shall match
the floor plan as attached in Exhibit K. Back and seat inserts shall be easily replaceable. Six (6) ambulatory
passenger positions may be flipped up when both wheelchair stations are occupied. Suppliers are required to submit
floor plans with their proposals demonstrating seating count and configuration compliance.
57. PASSENGER ASSISTS
All stanchions, overhead grab rails and modesty panels shall be designed and produced using 1-1/4" diameter 304
stainless steel tubing. Stanchions are fitted floor to ceiling per floor plan. Overhead grab rails shall be fitted
horizontally from the roof carline. A modesty panel assembly shall be fitted behind the door entrances and as
specified by floorplan. For forward facing seats, passenger seat grab wells shall be included on seat backs.
58. VAPOR AIR OPERATED SLIDE/GLIDE FRONT AND CENTER PASSENGER DOORS
Front passenger entrance door and center passenger exit doors shall be provided. The doors shall incorporate the
Vapor brand, dual panel, air operated, slide/glide design transit doors. The doors shall provide a clear opening of 31"
front and 34” at center door.
a) DOOR GLAZING - The door windows shall be glazed with 1/4" thick 73% density laminated safety sheet
glass. Each window shall be installed in the upper and lower portions of the passenger doors.
b) EMERGENCY OPERATION - Passenger doors shall be activated by a driver’s operated release control
valve and/or by a red painted release valve at the door location.
c) DOOR CONTROLLER - The door actuation shall be controlled via a five-position Vapor brand door
controller, mounted within the driver’s compartment.
d) BRAKE AND ACCELERATOR INTERLOCK - The center door shall be interlocked by a door switch
controlling the rear brakes and accelerator. The system shall require the bus to be below 2 MPH before
the doors may be opened. Once the doors are opened the interlocks shall engage.
e) DOOR GLAZING - Windows shall be glazed with 1/4" thick 73% density laminated safety sheet glass.
Each window shall be installed in the upper and lower portions of the passenger doors.
f)
EMERGENCY OPERATION - Passenger doors shall be activated by a driver’s operated release control
valve or by frangible panels & release valves at each door location.
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g) SENSITIVE DOOR EDGES - The center door shall be equipped with sensitive door edges. This system
shall cycle the center door back to the open position, should an obstruction be encountered during the
closing cycle.
59. WHEELCHAIR ACCESSIBILITY SYSTEM
The standard-floor bus shall be designed to meet all applicable Federal ADA regulations. This system shall provide
for safe and comfortable accessibility for ambulatory as well as disabled passengers.
60. BRAUN - UVL IN-STEP WHEELCHAIR LIFT
The Braun UVL passive in-step lift system shall be constructed of steel and aluminum. The lift shall be fully enclosed
in a stainless steel compartment and installed in the front step well. The lift shall meet ADA, California Title 13 and
Canadian D-409 requirements. Platform size shall be 31" x 48" and shall have a powered roll-stop. This in-step lift
shall be integrated into the center door of the bus.
61. WHEELCHAIR RESTRAINT SYSTEM
ADA compliant, Q-Straint QRT 8100-A1 Deluxe, four (4) point wheelchair restraint system shall be provided at each
wheelchair position. Belts shall be stored in a convenient storage compartment when not in use.
62. OPERATOR’S AREA
63. DRIVER WINDSHIELD SUN SHADE
Driver’s sunshade shall be provided on the windshield, operating on guides to keep them close and parallel to the
windshield. The roller shall allow easy deployment when pulled downward, remaining where placed until released.
64. DRIVER SIDE WINDOW SHADE
Driver’s sunshade shall be provided on the street side window operating on guides to keep them close and parallel to
the window. The roller shall allow easy deployment when pulled downward, remaining where placed until released.
65. DRIVER’S CONTROLS AND INSTRUMENTATION
The driver’s area shall consist of an ergonomically designed dash console complete with the following controls and
instrumentation. The control panel shall provide labeled and illuminated system control switches:
a. Normal Bus Operation Controls
Engine start switch
Transmission selector
Door control
Turn signal
Dash heater / defroster
Windshield wiper
Master run switch
Parking brake
High beam
Hazard lights
Kneeling ramp control (optional)
Instrument lighting control
b. Special Controls
ABS diagnostic test
Stop engine override
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Drivers fan (optional)
Exterior mirror heater/remote controls (optional)
Dash air conditioning (optional)
Fire suppression (optional)
Engine diagnostic test connectors
Stop request chime (optional)
Fast Idle
P.A. (optional)
Diagnostic light panel test
Destination Sign control (optional)
c. Passenger Comfort Controls
Climate control (temperature select)
Interior HVAC (blower)
Interior lights (passenger compartment)
d. Operator Foot Controls
Accelerator pedal
Brake pedal
Turn signals
High beam
e. The Driver’s Instrument:
Tachometer
Speedometer
Fuel gauge
Oil pressure gauge
Coolant temperature gauge
Voltmeter
Dual air gauge
f.
Dash Mounted Telltale Lights:
Low oil pressure
Coolant temperature
Lift deployed
Alternator fail
Engine shutdown
Park brake
High beam
Air conditioning inoperative
Low air pressure
66. WINDSHIELD WIPERS AND WASHERS
Two speed electric wipers shall be provided, one (1) on each side with a single control.
67. ARMS AND BLADES - Wiper arms shall be pantograph type 27.5” long and blades are 23.5”
long. The wiper blades shall park at center of windshield.
68. WASHER - Electric pump, 3-gallon washer reservoir, supplying nozzles located on wipers wet
arm.
69. INTERMITTENT WIPERS - Variable speed control allowing timed intermittent windshield
cleaning.
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70. USSC - 9100ALX DRIVER’S SEAT
A USSC, model 9100 ALX air suspension driver’s seat shall be provided. The seat shall feature six-way adjustments
with air actuated lower lumber support. The driver seat shalll be covered in black transit cloth.
71. PASSENGER SEATING
The bus shall accommodate 36 seated passengers, with the flexibility to accommodate two ADA compliant wheelchair
positions. A total of six aisle facing passenger seats may be flipped up when both wheelchair tie downs are in use.
Freedman Seating - CitiSeats with padded Level 5 cloth inserts shall be provided. The seating plan/floor plan shall
incorporate perimeter seating on the forward half of the bus, and forward facing seating on the rear half of the bus .
All forward facing double seats are to incorporate seat back mounted grab handles. The bus shall also accommodate
36 standee passengers for a total passenger capacity of 72, plus the driver. A weight calculation confirming that the
front and rear GAWR as well as overall GVWR are not exceeded with the aforementioned passenger load is required
with the Supplier’s proposal.
72. EXTERIOR MIRRORS
Fully adjustable 15" x 8" overall, two (2) part mirrors shall be supplied. The upper section shall utilize a 8-1/2” section
of flat glass. The lower section shall be 5-1/2” convex adjustable diminishing glass. The mirrors shall be installed with
quick mount disconnects, and shall be supported by rigid adjustable black powder coated arms. The aforementioned
exterior mirrors shall include heated and remote controlled features.
73. INTERIOR MIRROR
Driver's passenger viewing 8" x 15" convex fully adjustable rearview mirror shall be mounted in easy reach.
74. CENTER DOOR VIEWING CONVEX MIRRORS
A 12" diameter convex mirror shall be installed behind and above the doorway. This mirror shall be viewed through a
6” diameter convex mirror mounted in the upper front interior corner of the bus.
75. WINDOWS
All windows shall meet State and Federal Safety Regulations. Windshield shall be AS-1. Driver's side windows shall
be AS-2, and passenger windows shall be AS-3 in quality.
a) WINDSHIELD - The windshield shall utilize a BRT style, swept-back design with two (2) piece, 1/4" thick,
73% single density laminated safety float glass. The windshield shall have a dark tinted sun-shade
across top for driver safety. The windshield shall be glazed with two (2) piece black ozone treated
extruded locks and key rubber.
b) DRIVER'S WINDOW - The driver’s window shall incorporate black “PPG’s - Macroflex Coating, extruded
aluminum sash with a single slider design in the lower ¾ of the window. The window shall be glazed with
1/8" nominal thickness tempered safety sheet glass.
c) DOOR WINDOWS - Door windows shall be glazed with 1/8" nominal thickness tempered safety sheet
glass. Each window shall be installed in the upper and lower portions of the passenger door(s).
d) PASSENGER SIDE WINDOWS - The passenger windows shall feature black painted “PPG’s - Macroflex
Coating, extruded aluminum sash frames with upper T-slide transom openings. The windows shall be
glazed with 1/8" nominal thickness, tempered safety sheet glass. An adequate number of windows shall
be provided on each side designed to meet FMVSS 217 for emergency egress.
e) SIDE DESTINATION SIGN WINDOW - The first curbside passenger window behind the front door shall
be glazed with 1/8" nominal thick clear tempered safety glass in the upper transom section for sign
viewing
76. PASSENGER COMPARTMENT HVAC SYSTEMS
Passenger compartment heating and air conditioning systems shall be as specified hereafter:
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77. DUAL THERMOKING SLR65 ROOF MOUNTED HVAC SYSTEMS
Dual Heavy-duty ThermoKing brand, SLR65 model, rooftop mounted HVAC systems shall be supplied. This system
shall have a heating system rating of 132,000 BTU. The air conditioning components of the dual SLR65 units shall be
rated at 132,000 BTU (total) when utilizing R134a refrigerant. The HVAC system shall incorporate dual TM-21
refrigerant compressor. The electronic climate control system shall be Thermo King - IntelligAIRE III.
78. CONVECTIVE BASEBOARD HEATERS
A convective type heating system shall be mounted on each sidewall at the floor level, on both sides of the low-floor
section of the bus. The heating system shall distribute uniform heat throughout the vehicle.
79. WEBASTO AUXILIARY HEATER
A Webasto, model DBW2020, (12-volt) diesel fueled auxiliary coolant heater shall be provided. The Webasto
auxiliary heater shall utilize a control panel mounted within the driver’s compartment. The coolant heater shall provide
additional heating capacity to passenger compartments as well as quick start on cold mornings.
80. DRIVER'S HVAC
Driver's area shall be heated and/or cooled by a heater, defroster and air conditioning system. The heater and
defroster shall provide 60,000 BTU with 475 CFM of air flow. The driver's air conditioning shall provide 24,000 BTU
with 475 CFM. Both heat and cool shall be controlled by electric over vacuum dash-mounted controls. The system
shall include 4-speed fans with a fresh air intake mode. Windshield air flow shall be through molded dash air ducts
providing even air diffusion.
81. REAR POSITION ROOF HATCH
A Transpec brand, model 1000 series, five (5) position roof ventilator and emergency escape hatch shall be installed
in the roof over the rear axle of bus.
82. TWIN VISION BRAND FRONT AND SIDE LED ELECTRONIC SIGNS
Twin Vision brand, all LED, solid-state electronic sign system shall be supplied. The signs shall be mounted in the
upper windshield area and in the upper transom of the first curbside window. Each LED shall have a special ultra
violet protection for long life and reduced fading. The front sign shall include 16 rows x 160 columns with a display
area of 7.9” x 63”. The side sign shall include 14 rows x 108 columns with a display area of 4.25” x 42.25”. Up to
10,000 message lines shall be able to be stored in the ODK control console mounted overhead, within easy reach of
the driver. The sign system shall be programmable with a USB flash drive.
83. ELECTRICAL, ELECTRONICS AND DATA COMMUNICATION SYSTEM
84. BASELINE 12-VOLT ENGINE ELECTRICAL SYSTEM
The electrical system shall be designed to provide and distribute 12-volt DC power to all electrical components in the
bus, including the passenger compartment HVAC system.
85. BASELINE 325 AMP, 12-VOLT ALTERNATOR
A V-belt driven, Leece Neville brand, 320 amp, air cooled, 12-volt alternator shall be supplied. This alternator shall
supply electrical power to all systems on the bus including the roof mounted ThermoKing HVAC systems.
86. BASELINE 8-D BATTERIES
Dual 8-D Series batteries, providing 1,375 cold cranking amps each shall be supplied. The batteries shall be located
on the roadside of the vehicle and shall be accessible through a service access door. The batteries shall be
supported on a slide-out tray fabricated from stainless steel.
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a) CABLES - Color coded for (RED) positive and (BLACK) negative #2 battery cables shall be provided.
The cables shall be sleeved with high abrasive resistant Packard Electric flex-guard loom for added
safety.
b) MASTER BATTERY DISCONNECT SWITCH - A master switch shall be located in the front side of the
battery compartment and shall be accessible through the battery compartment access door.
87. BASELINE ELECTRICAL WIRING
All general purpose wiring shall be cross linked polyethylene insulated and number, (function) coded for positive
identification, and shall meet the requirements of SAE recommended practice J878a, Type SXL. Precautions shall be
taken to avoid damage from heat, water, solvents or chafing by proper routing, clamping and the use of grommets or
suitable elastomeric cushion materials. Harnesses shall be designed to resist abrasion by the use of machine mesh
woven plastic loom. Harnesses shall be sectional, terminating at insulated multi-pin quick disconnects or junction
blocks. All main electrical harnesses incorporate 10% spares.
a) ELECTRICAL JUNCTION PANEL - Heavy-duty circuit junction panel shall be provided inside the bus
accessible from outside through the access door under the driver’s window. The panel shall be equipped
with heavy-duty 12-volt DC 40/30 amp relays and 12-volt DC circuit breakers. The panel shall be
equipped with a complete circuit legend.
88. TWO-WAY RADIO PRE-WIRING
A two-way radio pre-wire box with 12-volt DC supply, ground harness and antenna cable conduit shall be
included/installed.
89. PUBLIC ADDRESS SYSTEM
A public address amplifier and flexible 36” Gooseneck microphone with four (4) baffled interior and one (1) waterproof
exterior speaker shall be included. Interior speakers shall be mounted two (2) front and two (2) rear in the face of the
ceiling cove. Exterior speaker shall be located at the front door entrance area.
90. DRIVER’S FAN
For driver’s comfort a 6” heavy-duty, 2-speed fan shall be mounted on the dashboard and controlled by a three
position switch.
91. BICYCLE RACK
A two bicycle rack, Sportsworks brand, shall be mounted to a bracket through the front bumper of the bus. The bike
rack shall be fabricated of black powder coated steel.
4.1.4.3
Heavy Duty Cutaway Specification: The final specification of new vehicles will be subject to Georgia State
University approval. Minimum vehicle specifications outlined below are desired to maximize passenger
safety, comfort, and service deliverability within a reasonable cost to University. These technical
specifications are intended to provide the minimum requirements for heavy-duty, wheelchair accessible,
cutaway vehicles, with 20 Forward Facing Passenger Seats (16 Passenger Seats with 2 Wheelchair
Positions Occupied), for use in Georgia State University’s Panther Express Operations. Cutaway Buses
shall be new, current year production units of heavy duty, transit cutaway vehicle design and construction.
Suppliers may submit vehicle(s) with alternative specifications if such specifications will meet the stated
objectives of the University to the satisfaction and acceptance of the University. Suppliers are encouraged
to submit alternate specifications during the question period to determine their acceptability to the
University at the sole discretion of the University.
1. 20 Forward Facing Passenger Seats (16 Passenger Seats with 2 Wheelchair Positions Occupied)
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2. Ford E-450 Chassis or Approved Equivalent.
3. Braun Wheelchair Lift or Approved Equivalent.
4. Exterior shall be Steel or Approved Equivalent.
5. Engine shall be 6.6L Diesel or Approved Equivalent.
6. The single fuel tank shall have the maximum capacity available from the chassis manufacturer.
7. Power steering shall be supplied.
8. The tail pipe shall exit at the rear of the bus and be angled to face towards the road side of the
vehicle.
9. Passenger seats shall be of a type to maximize both passenger comfort and value for the University.
The seats shall be of a design that provides a passenger grab handle on each aisle seat.
10. Seating material shall be Repel Level fabric or Approved Equivalent (to be selected by University).
11. Ceiling grab rail shall be installed. It shall extend the length of the passenger compartment.
12. An entrance grab rail shall be mounted to both sides of the entry step well. A stanchion and
modesty panel shall be mounted in front of the first seat on the curbside of the bus.
13. Global Positioning System (GPS)
a. Constant power (12-24v) dc switched power, wire run to bulkhead (or black box behind driver if
applicable) - Interior roof access hole with cover, to mount our antenna (min 8" away from radio
antenna) must be fully compliant and possessing the ability to interface with the NextBus
specification for vehicle tracking and locating.
b. Buses must be equipped with GPS trackers and all associated components necessary for
tracking bus locations and arrival time predictions to work with the University’s existing outdoor
rugged displays and LCD screens, as well as any additional locations for same in support of the
PantherExpress routes. (NextBus or Transloc may be acceptable.)
14. Two way radio box and pre-wired – Radio compartment box with 12-volt DC supply, ground
harness, antenna cable conduit and access plate shall be installed.
a. Vehicle shall be equipped with selected supplier’s radio communication system.
15. Automatic Passenger Counting (APC) System
An Automatic Passenger Counting system shall be installed that will record ridership activity by time
and location throughout the service day. The system will have the capability to transmit data
wirelessly each evening upon return to the operations base with ridership data available for review
the following day. The system will consist of the following components as outlined by Urban Transit
Associates, Inc. (www.utatransit.net/hardware.html):
e. Automatic Passenger Counter CPU
f. Wifi/GPS/Cellular Antenna
g. SmartSensor Module
h. Infrared Sensor and Reflector Assembly (set for each door)
16. Vehicle must meet all ADA requirements.
a. The vehicle shall meet all requirements of 49 CFR, Part 38, Subpart B: ADA Accessibility
Specifications for Transportation Vehicles – Buses, Vans and Systems. This includes the
loading system, wheelchair accommodations, interior circulation, passenger information,
lighting, doors, signs, etc. The buses shall meet all requirements of 49 CFR, Part 38, Subpart
B: ADA Accessibility Specifications for Transportation Vehicles – Buses, Vans and Systems.
This includes the loading system, wheelchair accommodations, interior circulation, passenger
information, lighting, doors, signs, etc.
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17. Vehicle shall be equipped with interior lighting to adequately meet passenger comfort and safety
needs at all times.
18. Vehicle shall be equipped with interior advertising racks to accommodate printed cards that may be
easily changed. Racks shall be on both sides of passenger compartment, and of standard and
customary length and width (minimum of 11”) for vehicle type. Advertising racks shall be
adequately lit so that the information may be read at night.
19. Graphics to be approved by Georgia State University
20. Tow hooks-rear
21. Fuel tank –access plate over sending unit
22. Battery-access door in skirt lock (only) for battery box door
23. Wheel inserts-4 wheel stainless steel
24. Bumper-rear-anti-ride shield
25. White step nosing
26. Rubber –black on entire floor, 18” aisle
27. FRP on ceiling
28. Entry door-36” IPO manual
29. Rear door-36” w/1 window w/door ajar buzzer & light on dash
30. Painted emergency door handle red
31. Roof hatch-transpec low profile econo safety vent #1975
32. Heater, rear-65,000 BTU w/ circulating pump
33. AC713 MAX EM1, CM3, 195 AMP OEM ALT, dual comp-6800 BTU
34. Alarm back-up
35. Disconnect switch-battery cut-off
36. Schematic wiring
37. Clock –digital
38. Radio deluxe AM/FM, CD w/ 4 speakers
39. Brake light – rear centered mounted LED
40. Brake light – rear centered mounted on door
41. Exterior light-hooded at entrance door
42. Wheel chair door lights (2) exterior Led ILOS (requires a wheelchair door option)
43. Marker & clearance lights - Armour all – incandescent
44. Mid-ship turn signal/marker lights combination wide style LED (Cannot be armored)
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45. Taillights (red & amber)- LED
46. Backup lights LED
47. Glove box w/ light and lock
48. Modesty panel-w/ stanchions located behind driver
49. Fire extinguisher – 5 LB
50. First aid CAIL certified 24-Unit (plastic case)
51. Triangle – emergency in box
52. Reflectors-both sides of bus (red/rear/amber front)
53. Mirrors-interior flat 6”x16”
54. Decal – “Priority seating WC area” (ADA required)
55. Decal – “vehicle height”
56. Decal-International wheelchair symbol-9”x9” interlock kit for Intermotive gateway fast Idle
57. WC DR, DBL, 2 WIND, Interior Lite, AJAR PKG, Exterior Lite, Extra spring
a. Sure-Lok vinyl storage pouch FE200746 (2)Sure-Lok web cutter 8705
b. Sure-Lok FF627S-4C KIT w/ web sensitive retractors (4) Crank retractors Rank w/"S" Hooks
(total 2)
58. Braun Millennium (series 2) NL919IB, 34" X 51"
59. Seat, driver, Hi-back, recliner w/lumbar support & RH arm freedman
60. Seat, mid-high, Rigid, DBL, Featherweight (N/A As aisle facing seat) (8)
61. Seat, BV Fold away, DBL, 3 Step, freedman (2)
62. Re-cover OEM driver seat, level 1
63. Front and side Destination Signs
a. TwinVision, multi-color 100% L.E.D. display, electronic destination signs, or approved equal,
shall be provided and mounted in the upper windshield area and the first curbside window. The
control console is mounted overhead in easy reach of the driver when seated.
b. The front destination sign glass shall be accessible from the bottom of the sign box to facilitate
cleaning of the interior surface of the front destination sign glass. The access panel with utilize
a piano hinge and flush mounted thumb latches to accomplish this task
64. Fire Suppression System
The engine compartment shall be equipped with a fire suppression system featuring the following
components:
a. Storage Containers - Stored-pressure type containers shall be designed to meet the
requirements of the U.S. Department of Transportation (DOT). Containers shall be corrosion
resistant. Each container shall have an indicator (pressure gauge) to show that it is in a ready
condition or in need of recharging. The gauge should be readily visible to an operator during
a pre-trip inspection without the use of tools. In the event that the gauge is inaccessible
remote monitoring is acceptable. Containers may be mounted in interior or exterior locations
provided the location will not exceed the manufacturer’s operating temperatures or be subject
to excessive environmental extremes.
b. Distribution System - Distribution system should be designed and approved in accordance
within the AFSS manufacture’s design and installation parameters.
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c. Nozzles - Quantity, location and orientation of nozzles shall be in accordance with AFSS
design specifications and determination of hazard zones to be protected. A typical
installation has a minimum of three nozzles protecting an engine compartment. Nozzles
should be mounted in such a fashion that normal maintenance practices do not require the
removal or adjustment of any system discharge nozzle. Discharge nozzles shall be provided
with blow-off caps or other suitable devices or materials to prevent the entrance of moisture
or other environmental materials into the distribution piping. The protective device shall blow
off, open or out upon agent discharge.
d. Suppression Agent - The amount and type of suppression agent shall be determined based
on the specific configuration of the vehicle in consultation with the OEM and AFSS supplier.
The typical installation for a Zone 1(engine compartment) is 20-25 pounds of dry chemical or
equivalent.
65. As built part manual
66. As built electrical schematic
67. Paint and graphics to be determined by Georgia State University
68. DVD Players and Displays: Cutaway vehicles shall include the following:
DVD Player and Display(s) - One (1) DVD player with a retractable or flip down monitor for
passenger viewing of University-approved promotional and/or informational programming. The
Shuttle vehicles shall be equipped with cabling for two (2) additional monitors per vehicle (i.e.
total cabling for three (3) monitors per Cutaway vehicle).
4.1.4.4
Identity Requirements for Vehicles. The University Shuttle vehicles must be recognizable to its riders as
well as to the University community and general public; therefore, the University specifies the following
identity requirements.
The following requirements are a general summary with an attached document as separate graphic
specifications for the PantherExpress Shuttle including colors, size and placement.
Colors and Logos: The successful selected supplier's vehicles must be painted blue and will he used to
display the name Georgia State University, and the replica of Georgia State University's mascot (Pounce,
the Panther) in full color for the Shuttle. The logo must meet the University’s specifications as to design,
size, color, spacing and placement on the vehicles. Any temporary buses or equipment must be approved
and use an approved magnetic replica of the logos. Specific requirements and logo are separately attached
to the document with general requirements as follows:
a. Colors:
Primary colors
Georgia State University Blue, PMS 286
White
Accent colors
Georgia State University Red as Secondary Color, PMS 186
PMS 109 Yellow
PMS 404 Gray
b. Logo
Georgia State University Pounce within a newly designed PantherExpress Shuttle design
c.
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Route Designation Signs: All Shuttle vehicles must have route designations that are readable
from a distance of fifty (50) feet and are capable of displaying various colors for the reading of
routes. The Route Designators or markings must be consistently displayed on both the front
and right door sides of the Shuttle. Specific wording of each display shall be coordinated
through and approved by the University. Subject to review and approval of the University, in
the event that alternative means of route indicators are ever necessary due to delays in repairs,
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professionally printed signs on materials such as vinyl, wood or professionally-made cling-ons
will be required.
4.1.4.5
Replacement vehicles must meet all vehicle specifications listed in the RFP. Any temporary buses must
use an approved magnetic replica of the Georgia State University logos for identification.
4.1.4.6
Under no circumstances will school buses, buses painted national school bus chrome yellow, or buses
having school bus markings be used at any time to provide service to the Georgia State University
community.
Other advertisements, including pamphlets or flyers, or logos for use inside of the vehicle, or on the
driver's apparel, must meet with the written approval of the University representatives. For any other
advertisements than those which are initiated by the Auxiliary and Support Services office, the University
requires a separate or amended written agreement with the selected supplier to pay the University' Parking
and Transportation, Auxiliary and Support Services, commissions for all advertisements inside the
University Shuttle Service vehicles. The University requires that the outside of the vehicle have no other
writing, logo, or advertisement.
The University would prefer standard framed borders within the vehicle for inside placement of University
approved material or signs.
On occasion, the University may opt to promote University interests (i.e. Panther Athletics, GSU Social
Media, etc.) through the installation of full or partial exterior wraps on the rear panels of PantherExpress
buses. Proposers should provide per-unit optional pricing for the addition of rear exterior wraps.
4.1.4.7
If approved in writing by the University as to the design and lettering size, the name of the selected supplier
can appear on the vehicle passenger side of the vehicle.
4.1.5 NextBus, Transloc, or approved equivalent Electronic Tracking System, Shuttle-Stop Signs
and LCD Monitors
Selected supplier will operate and maintain an electronic real-time route Vehicle Tracking System known as
NextBus, Transloc, or approved equivalent, with Global Positioning Systems ("GPS") units used for vehicle
tracking, providing estimated arrival times for all PantherExpress Shuttle vehicles, as specified herein and
making estimated arrival information available through the World Wide Web (Internet), outdoor signs at
each Shuttle-Stop, and on LCD Monitors and associated media servers inside certain designated
University buildings. The Contractor will install, operate and maintain the NextBus, Transloc, or approved
equivalent Vehicle Tracking systems, including all GPS units, Shuttle Stop signs, and all other NextBus,
Transloc, or approved equivalent system equipment with the exception that the University will maintain the
on-campus LCD monitors and associated media servers. The Director of University Parking and
Transportation will act as the Contractor's University contact for Shuttle routes, programming, operations
and placement of all signage and LCD monitors associated with the NextBus, Transloc, or approved
equivalent Vehicle Tracking System. The selected supplier shall be responsible for all agreed-upon
expansion and annual maintenance costs of the NextBus, Transloc, or approved equivalent system. The
University will be responsible for all information security of the NextBus, Transloc, or approved equivalent
system. Any NextBus, Transloc, or approved equivalent programming or operational changes must be
coordinated with the selected Supplier’s University contact prior to implementation.
4.1.5.1
Shuttle-Stop Signs - Contractor shall maintain rugged, weatherproof outdoor pole-mounted signs at the
PantherExpress Shuttle-Stop locations identified below for the purpose of listing estimated shuttle arrival
times for the designated stops. Each sign will be installed in a specific place designated by the University
and University may choose to have Contractor install signs in additional locations at a later date. University
shall provide the necessary 120 VAC access for the Shuttle-Stop Signs. Signs are currently installed at the
following shuttle stops:
1. Sparks Hall
2. Langdale Hall
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3. Student Center
4. Atlanta Fulton County Recreational Authority/Turner Field Blue Lot (Solar Powered)
4.1.5.2
LCD Monitors – Contractor shall operate and maintain, indoor LCD Monitors (and associated media
servers) that will be continuously connected to the Georgia State University NextBus,Transloc, or approved
equivalent website during all operating hours of the PantherExpress Shuttle Services. PantherExpress
Shuttle Routes and estimated arrival times for all routes shall be indicated via each LCD Monitor.
University shall provide the necessary 120 VAC and web connections to power and provide data to the
Monitors and associated media servers. One such Monitor shall be installed in each of the buildings listed
below and University may choose to add Monitors at additional locations at a later date:
1. Sparks Hall
2. Langdale Hall
4.1.6 General Maintenance and Operation Information
4.1.6.1
Selected supplier must identify and define proven maintenance and safety procedures to prevent
accidents, equipment breakdowns or other such losses in or on its vehicles. The University should be
updated at a minimum of each semester, regarding these procedures and their outcomes used in reducing
any such losses.
4.1.6.2
The University requires that the selected supplier comply with the following maintenance schedule and
operational processes:
a. All vehicles will undergo daily pre-trip inspections. Records will be maintained on-site at the selected
supplier’s maintenance facility and will be made available to the University for inspection without
notice.
b. Any problems affecting the safe operation of the vehicle or presenting a potential hazard to
passengers must be corrected before the vehicle may be placed into service. Furthermore, any
vehicle, similarly affected at any time during operation, will be pulled from service until the
corrections or the repair of the vehicle is completed.
c. Auxiliary and Support Services must be immediately informed of any safety, accident or other vehicle
and operational concerns which impact the safety of its ridership or the integrity of the service (i.e.,
accident, maintenance problems or recalls, traffic citations, etc.). If the selected supplier's records
indicate that any vehicle may be withdrawn from service, the on-site supervisor must contact the
Georgia State University representative as to the items or Shuttles to be removed or changed.
d. The University reserves the right to perform periodic inspections of all vehicles and equipment
assigned to Georgia State University. Inspections will include, but are not limited to, items related to
safety, maintenance, reliability, cost-effectiveness and appearance of the vehicles. The University
will require a quarterly independent certificate of inspection of all selected supplier Shuttle vehicles
at the selected supplier’s expense and at no additional cost to the University, to ensure the safety,
maintenance, reliability, cost effectiveness and appearance of the vehicles. The University reserves
the option to independently verify the inspection and to require the selected supplier to use a State
of Georgia approved inspection entity.
e. The selected supplier will maintain and service all equipment, and its service/storage area on a
routine and continual basis.
f. The selected supplier will be responsible for cleanliness and safety of all equipment as well as the
cleanliness of the immediate surrounding areas. Therefore, daily, and at the end of each driver's
shift, all vehicles will be swept clean and trash will be removed. Weekly and without interruption of
service, the vehicles will be cleaned thoroughly and will be sanitary and free of debris. The
selected supplier will maintain a record of the detailing schedule and provide a monthly summary of
when each vehicle was deep cleaned.
g. Cleaning supplies, and all other applicable chemicals, shall be kept separate from the occupants'
seating areas, from any area of the vehicle that is deemed combustible, or considered inappropriate
for such storage as mandated in safety regulations and laws.
h. The exterior of all in-service vehicles shall be kept clean and free of body damage. Minor damage
should be repaired within 30 days of occurrence as long as said damage does not interfere with the
safe operation of the vehicle (protruding edges, jagged surfaces, etc.). Otherwise, minor damage
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as well as major damage must be restored as soon as possible before returning the vehicle back
into service, unless otherwise authorized by the University.
i. Selected supplier shall be responsible for providing and maintaining selected supplier’s own vehicle
storage site.
4.1.6.3
Vehicles equipped with DVD players and displays may only be used to play University-provided
promotional/informational materials. Supplier may not advertise or place non-University approved DVD
materials and components for use within the PantherExpress vehicles without advance written
University permission.
Contractor shall be responsible for maintaining the DVD players, displays and associated components
in working condition and shall promptly report to University any repairs or replacement needed during
the term of the Agreement.
4.1.6.4
The selected supplier should have in effect maintenance and safety plans which should include, but not be
limited to, the following:
a. Implement a Maintenance and Safety report, which will be annually updated to the University's
Auxiliary and Support Services. The first set of plans must be submitted ten (10) days after the
Agreement has been awarded.
b. Upon commencement of the Agreement, a working copy of the Operational Plans for Safety,
Maintenance, Repair, and Emergency Personnel; to include names, addresses, emails, fax
numbers, mobile numbers, and telephone numbers of key personnel, should be initially supplied to
the University representative and routinely updated during the term of the Agreement.
c. Submit to routine inspections by the University's Parking and Transportation and/or Safety and Risk
Management personnel, as designated by the University.
d. Non-compliance issues (designated by either the University or other deemed responsible safety risk
entity) must be resolved within a period of time designated by the University. Noncompliance issues
should be given in writing by the designated authority to the selected supplier.
e. The selected supplier must inform Auxiliary and Support Services in writing as to any non-compliance
issues (verbal or written). If the non-compliance concern is not resolved within the specified time,
the University has a right to request appropriate action within ten (10) business days or terminate
the Agreement, but will do such termination judiciously.
4.1.6.5
Provide pro-active and regular communication with University management.
4.1.6.6
Provide pro-active suggestions on operational improvements, upgrades, and implement once approved by
University management.
4.1.6.7
Additional customer services processes as requested by University management shall be implemented by
the selected supplier.
4.1.6.8
If applicable for charter services or for special event services, provide staffing at University functions (i.e.,
Incept, Panther Preview, Staff Benefits and Information Day, Commencement event planning, etc.).
4.1.6.9
Ensure full and adequate staffing every business day during the designated periods of operations and
enhance full staffing to assure complete coverage for timely services during rush periods such as at the
beginning of the semesters, as well as during Brave evening games, in order that the services maximizes
ingress and egress to and from the University and its facilities.
4.1.7 Current Operations
The Shuttle Services consist of but are not limited to, the following:
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4.1.7.1
Current route information is listed in Section 4.1.2.1. Hours may be extended for peak periods and for
special campus events; however, normally the Shuttle Service only operates during the semesters when
classes are in session.
4.1.7.2
At present, the service consists of an average of approximately one hundred forty four (144) hours of
operation per day, Monday – Thursday, one hundred twenty four (124) hours on Friday and seven (7) hours
on Saturday and Sunday.
Current Weekly Service Levels
Blue - Turner Field
Green - Piedmont North
Red - Rialto Center
Purple - Campus Circulator
Welcome Center Tour
Daily Total
Monday
92.00
32.00
17.00
3.00
144.00
Tuesday Wednesday
92.00
92.00
32.00
32.00
17.00
17.00
3.00
3.00
144.00
144.00
Thursday
92.00
32.00
17.00
3.00
144.00
Friday
72.00
32.00
17.00
3.00
124.00
Saturday
7.00
7.00
Sunday
7.00
7.00
Weekly
Total
440.00
160.00
85.00
14.00
15.00
714.00
Exhibit I depicts the estimated annual service hours utilized in current Panther Express operations.
4.1.8 PantherExpress Charter Service
The selected supplier will be asked to provide the services of chartered vehicles or bus tours for use by the
various University organizations, departments, affiliated organizations, or special on campus function
groups. The selected supplier must have all valid and specific licenses or permits required for charter
service travel or capacity restrictions within and outside of the State of Georgia.
Historically, the charters have involved the transportation of University representatives to and from the main
campus, as well as to and from prearranged sites requested by the aforementioned University
representatives. Annually within Auxiliary and Support Services, approximately seventy-five (200) to one
hundred (300) charter services requests are processed through the Auxiliary and Support Services Office
with most of these charter services in support of the Athletic Department.
4.1.8.1
The selected supplier will provide a standardized price quote (which would include cost per hour, per day,
cost per mile/route and any other expenses of this Shuttle Service) for the distribution and use by the
University community, for charter services requiring use of a third party other than the selected Supplier.
4.1.8.2
Arrangements for charter operations will be coordinated through designated personnel within Parking and
Transportation/Auxiliary and Support Services and the selected supplier’s staff for consideration. All
processing of chartering operations including, but not limited to marketing, reservations. billing, etc., will be
coordinated through the designated personnel within Parking and Transportation/Auxiliary and Support
Services, with the University reserving the right to request changes in the process as determined necessary
by the University.
4.1.8.3
If the selected supplier agrees to accept the charter assignment, the selected supplier will notify the
designated Parking and Transportation/Auxiliary and Support Services representative of said acceptance
and separately invoice or bill Georgia State University, Auxiliary and Support Services, Parking and
Transportation for each charter, at the agreed-upon hourly charter rate. Responsive proposers will be
expected to provide a per-hour rate separate from the PantherExpress fixed-route rate for use in charter
assignments.
4.1.8.4
Charter services will be available, for travel outside of the fifty (50) miles of campus, including out of State,
as well as to and from Canada or Mexico. If and when a charter is requested and Auxiliary and Support
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Services deems approval for that charter, all licenses, permits, and other pertinent requirements should be
met with applicable documents provided to Auxiliary and Support Services for such longer chartered trips.
4.1.9 Minimum Expectations
The Shuttle Services selected supplier shall provide, but not be limited to, the following:
4.1.9.1
The selected supplier must have the appropriate valid business license to operate as a Shuttle Services
provider. All the pertinent and applicable licenses; safety and health inspection documents; mechanical or
operational maintenance credentials must be made available to the University representative. This must
also include valid and appropriate Liability Insurance as outlined in this document. The University may
require an affidavit from the selected supplier to this effect.
4.1.9.2
All licenses and documents regarding operations must be kept current and meet the standards of all
applicable federal, state, University and city mandated requirements and laws. Copies of these documents
may be routinely requested by the-Auxiliary and Support Services Office and be kept on file at the selected
supplier's Office and, if applicable, on campus location for accessibility and review upon demand with or
without prior notification by Georgia State University.
4.1.9.3
Highly trained personnel, in sufficient numbers of staff members, technology and expertise to support the
Shuttle Services operations, as specified herein, shall be provided by the selected supplier.
4.1.9.4
Recognizing that the successful operation of the Shuttle Service operation is dependent on a favorable
response from the users of the services, the selected supplier will maintain maximum efficiency, good public
relations with students, faculty, and staff as well as maintain a close working relationship with the individuals
designated by the University to serve as the University's liaisons.
The selected supplier and the selected supplier's employees will act in a manner that is highly conducive to
excellence and caring in providing Customer Service. Therefore, the selected supplier and the selected
supplier's employees will be considerate to the customers' needs which should include, but not be limited
the following criteria:
a. The selected supplier, management and employees of the Shuttle, will provide efficient customer
service during normal operations, and during peak periods and/or during high traffic periods.
b. The selected supplier and its employees will greet the users of the Shuttle Service in a cordial and
helpful manner and verbally inform the riders regarding the PantherExpress routes and/or any other
pertinent information including limited parking at Turner Field due to a Braves game or other Turner
Field event and other changes in PantherExpress operations that may occur.
c. The operation will be staffed by adequate numbers of appropriately trained and experienced
personnel to efficiently accommodate customers, and to respond to the customer's inquiries.
d. There will be a direct communication between the selected supplier and the University outlining any
changes or rescheduling or hours, changes in services, or, about any pamphlets or materials for
distribution to the University community through the Shuttle Service. Auxiliary and Support Services
prior approval is required for the distribution of any material.
e. Complaints involving selected supplier management and personnel. equipment, services, etc., must
be investigated by the selected supplier and corrective action taken. Shuttle Services personnel
must be notified by the selected supplier of any complaint against them, unless due to
confidentiality of the complaint, the University requests that the confidentiality be maintained. The
University must be notified that the complaint has been received and investigated within two (2)
hours of the incident. A follow-up call at the conclusion of investigation will also be made to inform
Georgia State University of the outcome with no incident outcomes to be unresolved beyond two (2)
business days from the date of the incident. The University reserves the right to require immediate
dismissal of selected supplier personnel from the selected supplier’s operations in providing
PantherExpress services for the University due to less than satisfactory or unacceptable
performance at the discretion of the University. If the selected supplier does not notify or comply
regarding any and all complaints and the corrective actions take, the University may assess the
selected supplier liquidated damages as outlined in Section 4.1.9 of this eRFP.
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4.1.9.5
Controls on the use and record keeping of the Auxiliary and Support Services invoices for the Shuttle
Services as well as, if applicable, for charters, University Interdepartmental Charges, cash, or credit card
payments. Tracking and reporting of this information and other data will be used as benchmarks for
improvement.
4.1.9.6
There will be a direct communication between the University representative and the selected supplier as to
the procedures and policies when dealing with items that are lost and found. The items will be sent directly
to the Georgia State University Police Department on campus, unless otherwise requested by the
University. The routine procedures for lost and found items will be communicated by the selected supplier's
employees to any customers inquiring as to the whereabouts of their property. The selected supplier and/or
his/her employees will notify the University representative regarding the selected supplier's procedure and
any notable incidents.
4.1.9.7
The selected supplier will be required to provide any and all equipment needed for the day-to-day
operations of the Shuttle. Any of the University owned equipment, if used by the selected supplier, will
remain the property of the University and upon termination of the Agreement should be returned in the
same condition as when accepted except for the normal wear and tear expected with routine use.
4.1.9.8
Along with estimated costs and plans to be provided at selected supplier's expense (including any
necessary drawings and color boards, etc.), the selected supplier shall provide to the University the
selected supplier's written recommendations and requests for University approval of any Shuttle vehicles
signage, and/or anticipated equipment changes. Tentative and final estimate as to the time needed for
completion of such a project, as well as an estimate and actual cost of such projects, must be included in
the packet of initial, approved, and final packets of information given to the Auxiliary and Support Services
representative prior to and after the completion of the initial project for the readiness of the Shuttle vehicles.
The design specifications must meet all federal, state, University, city and University regulations and laws
applicable to the signage, design and safety standards of these agencies.
4.1.10 Service Requirements and Liquidated Damages
4.1.10.1
During its daily operation of the Shuttle Services. the selected supplier may perform certain of its obligations
which then in turn may cause damages to Georgia State University. These damages will be assessed with
related notification in writing by the University to the selected supplier as liquidated damages described, but
not limited to, the circumstances below:
a. Waiting Period
 If the selected supplier’s vehicles exceed the prescribed intervals as listed in Section 4.1.2.1
because of the selected supplier's failure to have sufficient staff and/or vehicles, then the
selected supplier will be assessed One Hundred Dollars and No Cents ($100.00) for each
incident.
b. Staffing
 The selected supplier shall at all times provide the numbers of properly trained and uniformed
drivers on duty which are required for daily operations. The selected supplier will be separately
assessed Three hundred Dollars and No Cents ($300.00) for each hour and Three Hundred
Dollars and No Cents ($300.00) for each vehicle. A total of Six Hundred Dollars and No Cents
($600.00), for instance, would be assessed for one (1) hour and one (1) vehicle for which the
selected supplier fails to provide such properly trained, licensed and uniformed driver and
vehicle. Further, such periods of non-service will be non-billable due to loss of services from the
selected supplier.
c. Service Interruptions Due to Driver Breaks
 The selected supplier shall at all times ensure that no service interruption occurs due to driver
breaks for lunch or restroom usage. The selected supplier will be separately assessed Three
Hundred Dollars and No Cents ($300.00) for each hour within which a driver break causes a
service interruption.
d. On Board Heating and Cooling
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
With regard to all of the Shuttle Services vehicles, the selected supplier shall at all time,
maintain properly working air conditioning, ventilation, and heating systems. The selected
supplier will be assessed Two Hundred Dollars and No Cents ($200.00) per day, per vehicle in
service with inoperable or malfunctioning air conditioning, ventilation and heating systems.
e. Passenger Complaints
 For not reporting or not taking corrective action regarding complaints, a total of Three Hundred
Dollars and No Cents ($300.00) would be assessed for each vehicle and Fifty Dollars and No
Cents ($50.00) for each day if the incident outcomes are unresolved beyond the two (2)
business days from the incident.
f. Scheduled Hours to Actual Hours
 The selected supplier shall complete all scheduled hours on a daily basis.
 All scheduled hours will be at least 97 percent complete on a monthly basis.
 Liquidated damages equal to one (1) percent of the month’s invoice amount will be assessed
for any month in which less than 97 percent of scheduled hours are actually operated. This
penalty will be assessed in addition to credit given for the loss of service.
 Liquidated damages equal to five (5) percent of the month’s invoice amount will be assessed
for any month in which less than 90 percent of scheduled hours are actually operated. This
penalty will be assessed in addition to credit given for the loss of service.
4.1.10.2
When applicable, liquidated damages may be deducted by the University from payments pending from the
University to the selected supplier or may be invoiced to the selected supplier by the University. Upon
assessing a penalty for liquidated damages, the University shall issue the selected supplier a letter or e-mail
of explanation regarding the liquidated damages. Furthermore, the provisions of these liquidated damages
shall not preclude recovery by Georgia State University of damages or Georgia State University's obtaining
equitable relief, for other breaches of the contract.
4.1.11 Added Value
The University wishes the Suppliers to include a response as to add value to the Shuttle Services
operations.
4.1.12 Reporting Requirements
The primary purpose of the Shuttle Service is to ensure safe and efficient alternative transportation at the
University. To best serve the University community and to assist Auxiliary and Support Services in its
analysis of the service, the University requires that the selected supplier establish the following reports to
serve as an information source and mechanism for the benchmarking of future alternative transportation
options at the University.
All reports are to be emailed to the GSU designee in PDF format according to the schedule listed in
each section.
4.1.12.1
Service Reports:
a. Daily Reports
1. Daily Dispatch Log that shall record on a daily dispatch log all radio communication received
from operators, supervisors, and safety including time, vehicle number, route number and brief
summary of any incident.
2. Daily Operating Report
a. Total runs dispatched.
b. Total revenue hours operated.
c. Total dispatched runs.
d. Total revenue hours that were missed/loss of service hours.
e. Total dispatched runs that were delayed.
f. Total number of trips monitored by the selected supplier, including the name of the supervisor
who did the monitoring and the location where the monitoring took place.
g. Total monitored trips recorded as late or early.
h. Total number of authorized extra trips.
i. Accidents (any University vehicle or passenger).
j. Total number of bus failures (identified as major or minor) by bus number and run number.
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k. Total number or buses (in service) with inoperable wheelchair ramps/lifts identified by bus
number.
l. List of supervisors driving routes and run number.
m. Number of dispatchers and supervisors on duty (not driving).
n. Number of open runs (drivers) and run number.
b. Weekly Reports
1. Weekly Out of Service Reports – To be submitted Monday of each week.
2. Daily Units Out of Service – Reason and Location.
3. Major and Minor Vehicle Damage Report.
4. Buses with Inoperable Wheelchair Lifts and Reason.
5. Buses with Inoperable P.A. Systems, Destination Signs.
6. Vehicle Fuel, Fluids and Oil Consumption and Mileage by Bus Number.
7. Weekly cumulative summary of revenue hours that were missed/loss of service hours.
c. Monthly Reports
1. Monthly Operations Reports - To be submitted to the University prior to the 10th day of the
following calendar month.
a. Total runs dispatched.
b. Total revenue hours operated.
c. Total dispatched runs and revenue hours that were missed.
d. Total dispatched runs that were delayed.
e. Total number of trips monitored by the selected supplier, including the name of the supervisor
who did the monitoring and the location where the monitoring took place.
f. Total monitored trips recorded as late or early.
g. Total number of authorized extra trips.
h. Accidents (any University vehicle or passenger).
i. Total number of bus failures (identified as major or minor) by bus number and run number.
j. Total number or buses (in service) with inoperable wheelchair lifts identified by bus number.
k. List of supervisors driving routes and run number.
l. Number of dispatchers and supervisors on duty (not driving).
m. Monthly cumulative summary of revenue hours lost/loss of service hours.
2. Summary of customer complaints including date of receipt, date of action and resolution.
3. Results of drug and alcohol testing reports for PantherExpress and charter drivers.
4. Summary of monthly charter sales.
5. Number of open runs (drivers) and run number.
6. Monthly Maintenance Reports - To be submitted to the University prior to the 10th day of the
following calendar month.
a. Monthly cumulative Out of Service Reports
b. Daily Units Out of Service – Reason and Location
c. Major and Minor Vehicle Damage Report
d. Buses with Inoperable Wheelchair Ramps/Lifts and Reason
e. Buses with Inoperable P.A. Systems, Destination Signs
f. Vehicle Fuel, Fluids and Oil Consumption and Mileage by Bus Number
g. Preventive Maintenance Inspection (PMI) Report by Bus Number.
 Vehicle Life Miles
 Scheduled PMI Mileage
 Data of PMI
 Next PMI Mileage
 Summary of PMI’s Early, On-time, Late, or Missed
h. Overall Monthly Summary Report listing each vehicle, vehicle life mileage, vehicle miles since
last preventive maintenance inspection, vehicle fuel and lubricants consumption, vehicle in
service failures, ADA accessory equipment failures, and maintenance/repair work
performed as of the end of the month.
i. Monthly Management Report of the Major maintenance problems that will include all Major
maintenance work performed on vehicles and equipment during the month (i.e. engine
replacement, transmission replacement).
7. Monthly Key Performance Indicator Report
a. Mean Distance Between Failures
b. Total Missed Trips in number and total hours and total miles
c. Accidents per 10K Miles
d. On Time Performance
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e. Complaints per 10K Passengers
f. # of Days Vehicles are out of Service
g. Percentage of Preventative Maintenance Inspections Completed On Time
4.1.12.2
Weekly Passenger Count Reports: As noted in the Vehicle Specifications sections of this RFP, all vehicles
will be equipped with an Automated Passenger Counting system (APC) that will continuously record
boarding and alighting data for each bus.
a. The selected supplier will provide passenger counts from the APC system for each vehicle on each
route per trip. Auxiliary and Support Services will use these cumulative passenger counts as
historical data for managerial analysis and decision-making purposes. In addition to the weekly
passenger count reports, the selected supplier will provide other pertinent information on a weekly
basis regarding charters or any other deemed and approved use of the Shuttle Services vehicles.
Along with the weekly counts, the University will use this data to formulate its Shuttle Services
monthly key indicators data regarding Panther Express Shuttle operations.
4.1.12.3
Quarterly Reports:
a. Independent certification for vehicle inspection as stated in Section 4.1.5.
b. Regarding the University assigned personnel, the selected supplier will quarterly update Georgia
State University, driver information as to:
1. Names of drivers assigned to drive PantherExpress Shuttle.
2. Number of accidents, companywide, for a total or three (3) years, including the previous two (2)
years and the present year of each term of the agreement.
3. The number of accidents the selected supplier's drivers have had for a total of three (3) years,
including the past two (2) years and the present year, per driver, and in aggregate for each
term of the agreement.
4. Approximate company experience averaged as to the number of month/years the drivers have
been with the company.
5. Written results of a quarterly maintenance inspections/repairs and preventative records of
vehicles in the Panther Express operation.
c. The selected supplier will quarterly report competitor pricing contrast with selected supplier's pricing
for charter and any Shuttle Service marketing.
d. The selected supplier will be responsible for his/her representatives as to the immediate reporting
to the Georgia State University Police and Auxiliary and Support Services all the facts relating to
losses incurred, equipment damaged, or break-in to the selected suppliers equipment while it is on
campus property. Quarterly, the selected supplier will submit a summary report to Auxiliary and
Support Services as to these incidents and the resolution of same.
4.1.12.4
Reports Each Semester (Fall, Spring and Summer Semester sessions):
a. At least once during each semester, the selected supplier, in compliance with any associated
requirements of the University pertaining to surveys, will conduct a user survey to identify attitudes
and degree of satisfaction with the Shuttle Services provided to the University by the selected
supplier.
b. The results of the survey will be used by the University in evaluation of customer service levels.
c. Each Semester, or more frequently if personnel changes occur within the selected supplier’s staff
assigned to the PantherExpress services, the selected supplier shall provide the University with an
updated contact and emergency telephone listing of all pertinent personnel.
4.1.12.5
Annual Reports:
In addition to the above referenced reports, the selected supplier shall provide and update copies to the
University on the following on an annual basis with the first report upon inception of Agreement and due
annually no later than July 1:
a. An inventory list of transportation equipment that must include A) which items are owned, leased,
and/or subleased by the selected supplier; and B) the total number of vehicles in the selected
supplier's inventory with the percentage and types of vehicles planned to be used for the
PantherExpress Shuttle operation.
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b. A listing of the types of vehicles to be used for the Shuttles with a brief summary of required
equipment (i.e., air conditioning, heating, type of communications equipment, wheelchair access,
seating arrangement, etc.). The vehicle listing must also include each vehicle’s age, fuel type and
seating capacity.
c. A complete list of preventive maintenance requirements and intervals for service. Listing of local
service and repair facilities to be used as in-house, contracted, subcontracted, or per-diem, to
include names, addresses and contact personnel at these sites or facilities.
d. Procedures as to operational malfunctions of any inoperative vehicles, time factor for reestablishing service; handling of inconvenienced customers; methods of handling immediate traffic
and congestion, etc. The selected supplier will provide a written policy outlining procedures for
handling emergency maintenance and repair services during the hours of 7:00 a.m. to 12:00
midnight. This policy shall include the names, phone numbers, and mobile numbers of the
responsible personnel to be contacted in the event of an emergency during non-operating hours.
Should a vehicle or equipment continue to malfunction or repeatedly break down, the selected
supplier shall advise Georgia State University as to the need for maintenance or replacement,
notification to customers, if necessary, and other details as to servicing of equipment or vehicles.
Should the operation of a particular route area be affected, the selected supplier will promptly notify
Auxiliary and Support Services personnel.
The selected supplier in coordination with the University shall develop annual action plans based on the
academic year customer surveys to improve customer service benchmarks for approval by the University.
Annually the selected supplier will submit to the University its business plans to describe the Shuttle
Services in detail including its goals for the first year as well as subsequent anticipated renewals and
proposed budget for same.
4.1.13 Other Operational Data
General overview of current operation follows.
4.1.13.1
Purchasing Requirements (if applicable to service): If applicable, Purchasing and State of Georgia
Department of Administrative Services (DOAS) have restrictions as to the dollar value of purchases up to
$24,999.99, or applicable dollar value mandated by DOAS. Any order or service request (s) over
$24,999.99 requires that Purchasing bid that project. There shall be not dividing of order(s) to circumvent
these dollar limit requirements. Requests for specific functions not covered shall not exceed the total cost of
the job by 10%.
4.1.13.2
University Owned Equipment: If applicable, the selected supplier will be responsible for any equipment
damages or losses to the available equipment or supporting services as the University deems appropriate,
excepting that normal wear and tear due to routine use of the equipment or services will not be considered
as damage or loss. If applicable, the selected supplier may be responsible for maintenance of some
equipment or cable or networking lines as it directly interfaces with the selected supplier's owned
equipment.
4.1.13.3.
Fuel – The selected Supplier’s fuel costs shall be built into the selected Supplier’s Hourly Service Rates as
proposed in response to the eRFP.
The selected Supplier shall submit a monthly report (the "Fuel Report") to the University itemized by
PantherExpress Shuttle vehicle and, for each vehicle during that month, listing the type and amount of
fuel used, the beginning and ending odometer reading, and the mileage directly corresponding to the
PantherExpress Shuttle operations. Copies of receipts for all fuel consumed for PantherExpress Shuttle
Services for the month shall be attached to this monthly Fuel Report.
4.1.13.4.
Adjustments for Fluctuations in Fuel Costs - The University shall use the process set forth below to review
any requests by Supplier for fuel cost adjustments and all such requests are subject to the University's
approval in its sole discretion.
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Diesel - For adjustments in diesel fuel costs, the University will establish a benchmark price and conduct
monthly comparisons of the prevailing cost of diesel fuel in the Atlanta area to the benchmark price. The
prevailing fuel cost will be determined by reference to the CPI, Series ID: APUA30074717, Area: South,
Size A. If the CPI price per gallon varies more than 5% from the benchmark price of FOUR DOLLARS AND
NO CENTS ($4.00) per gallon, a fuel adjustment in the form of a rebate (for decreases exceeding 5% below
the benchmark price per gallon) or additional invoice (for increases exceeding 5% above the benchmark
price per gallon) will be issued to the University based upon the actual gallons of diesel fuel consumed in
the respective month.
Any fuel price adjustment will be noted as a rebate of payment in a statement separate from the monthly
Service Invoice. Due to the delay in the availability of the CPI, Fuel Adjustment statements will typically
follow the involved monthly invoice by four (4) to eight (8) weeks. If applicable, invoices and credits for fuel
price adjustments shall be due and payable no later than the 15th day of each month, following the month in
which the rebate or additional invoice due to fuel adjustment was determined by the University to be
appropriate per the process set forth in this Paragraph. The invoice or rebate shall clearly indicate the
month in which the fuel was used for the PantherExpress Shuttle service.
4.1.13.5.
Adjustments to Hourly Service Rates – Any adjustments to Hourly Service Rates shall be subject to the
prior written approval of the University. The University shall use the following process to review requests by
Contractor to adjust Hourly Service Rates:
The Consumer Price Index (CPI) - All Urban Consumers, Area: South-Size Class A, Item: Transportation,
Base Period 1982-84=100, Not Seasonally Adjusted. Any increases in the hourly rates will be based upon
negotiations prior to each renewal period using February as the base month for each annual CPI review,
and based upon an annual maximum of three percent (3%) or the referenced percentage change in the
CPI, whichever is less.
4.1.13.6.
The Supplier and University will annually review costs to determine if the hourly PantherExpress Shuttle
Services and/or PantherExpress Charter Services rates shall be impacted and adjusted as an increase or
decrease in rates. If the hourly bill rates are changed for any reason, the University and the Contractor may
negotiate a change in the fuel benchmark price based upon mutual agreement.
4.1.13.7.
Routes and Schedules - The routes and schedules as well as total hours of operation for the
PantherExpress Shuttle service are designated in Exhibit I and any changes to PantherExpress Shuttle
routes or schedules at the discretion of the University and are subject to prior written University approval via
the Assistant Vice President for Auxiliary and Support Services.
4.1.14
Facilities
4.1.14.1
Security: The selected supplier will maintain and keep the vehicles and its area secured with only
authorized personnel operating the Shuttle vehicles. Any alarms and/or other security devices will be the
responsibility of the selected supplier with the Georgia State University Police to be contacted on the call list
for any and all security system alarms. The selected supplier will be required to contact the Georgia State
University Police in case of a security alert or notification of a security breach.
4.1.14.2
Maintenance and Safety of Facilities: The University will require that the Shuttle Services vehicles are kept
clean and that the selected supplier complies with existing procedures as to removal of debris, and other
applicable procedures. The selected supplier will advise the University as to any preventative maintenance,
or related issues pertaining to the University's responsibilities in the operation of the services. If the specific
area is the University's responsibility, the Auxiliary and Support Services representative, or his/her
designee, will directly contact the services areas for the repair and/or maintenance. The selected supplier
shall address how routine maintenance will be accomplished.
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The selected supplier will advise the University as to property damage and/or theft or any safety hazard,
and will contact the designated Auxiliary and Support Services representative who will contact or have
his/her designee contact the appropriate departments such as the Georgia State University Police or Safety
and Risk Management.
4.1.14.3
Location of Vehicle Maintenance and Operations Facility: To ensure prompt service recovery, the selected
supplier’s Vehicle Maintenance and Operations facility will be located within a 10 mile radius of the GSU
Student Center located at 30 Courtland Street, Atlanta, Georgia. Red lines indicate N/S, E/W 10 mile grid.
4.1.15 Operations
4.1.15.1
The designated primary representatives for the University for the Shuttle Services include the Assistant Vice
President for Auxiliary and Support Services, the Director of Parking and Transportation and the Manager
of Parking and Transportation Operations. The selected supplier's assigned Management personnel shall
routinely meet with the representatives for Auxiliary and Support Services, and supply reports as indicated
herein.
4.1.15.2
Operational Plan: The selected supplier shall provide both short term and long term operational plans to the
University.
4.1.15.3
Campus Relations: The selected supplier will maintain good campus relations with the University
community and maintain good working relationships with the individuals designated by the University to
serve as the University's representative(s) without bias and/or favoritism. Selected supplier employees are
expected to be goodwill ambassadors for Auxiliary and Support Services and for the University.
4.1.16 Accounting and Financial Reporting
Accounting Reports and Audits: On a predetermined and routine basis, the selected supplier must reconcile
its reports on services, charter sales; charges; and/or any monetary exchanges and provide monthly and
annual accounting reports to the University regarding the selected supplier's operations at Georgia State
University. The reports must reflect the total Shuttle Services operation at the University. These accounting
and operational records must be forwarded as backup to any financial consideration in a timely manner, as
required by the University, and no less than monthly to the Auxiliary and Support Services Office.
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The selected supplier will be strictly accountable for all receipts, disbursements, collections, delinquency
and any other applicable reports on the operation of the service and will reconcile these reports with the
designated representative(s) as required. These accounting records must be kept on file at the selected
supplier's office for accessibility and for review or audit upon demand with or without prior notification by
Georgia State University. Furthermore, the University, at its discretion, may require an independent certified
audit opinion of the annual financial statement for the Shuttle Services operation.
The University has a right to request appropriate changes in reports and will do so judiciously and in
agreement with the selected supplier.
4.1.16.1
Invoices - Itemized invoices shall be due to the University no later than the 15th day of each month for the
services of the previous month. Invoices shall be addressed to the Director of Parking and Transportation,
Auxiliary and Support Services, P. O. Box 3971, Atlanta, Georgia 30302-3971. Payment of invoices by the
University shall be made within thirty (30) days of the University’s receipt of the invoice. For each vehicle,
Contractor shall also include beginning and ending odometer readings and mileage used in the
PantherExpress Shuttle operations.
4.1.16.2
Payment to the University - All Payments to the University must be made by certified check, money order or
Contractor's check, unless the University and the Contractor agree to an electronic form of payment, drawn
to the order of Georgia State University and delivered to the Director of Parking and Transportation,
Auxiliary and Support Services, P. O. Box 3971, Atlanta, Georgia 30302-3971. There will be a FIFTY
DOLLAR AND NO CENTS ($50.00) late fee for all late payments plus interest at the rate of 1.5% per
month. A TWENTY FIVE DOLLAR AND NO CENTS ($25.00) fee will be charged for all returned checks.
4.1.16.3
PantherExpress Shuttle Charter Services – Supplier shall provide charter pricing and any associated fees,
in the cost proposal section of Supplier’s responses. Charter pricing shall be firm during the first year of the
Agreement, unless otherwise mutually agreed by the parties. Any adjustments to Hourly Service Rates
shall be subject to the prior written approval of the University. The University shall use the following
process to review requests by Contractor to adjust Hourly Service Rates:
The Consumer Price Index (CPI) - All Urban Consumers, Area: South-Size Class A, Item: Transportation,
Base Period 1982-84=100, Not Seasonally Adjusted. Any increases in the hourly rates will be based upon
negotiations prior to each renewal period using February as the base month for each annual CPI review,
and based upon an annual maximum of three percent (3%) or the referenced percentage change in the
CPI, whichever is less.
If applicable, either party may establish an electronic and/or on-line reservation system for the
PantherExpress chartering services for incorporation into selected supplier’s operation.
4.1.16.4
Taxes and Fees - The selected supplier shall be responsible for any and all federal, state and local taxes
and fees required for the provision of the Services.
4.1.16.5
Review of Records – At all reasonable times, the University has the right to review the selected supplier’s
records concerning the services provided under the Agreement resulting herefrom.
4.1.17
Operational Responsibilities Including Utilities
Utilities, Operational/Phone Lines – If the University assigns space to the selected supplier, the selected
Supplier shall be responsible for the cost of all utilities for the assigned area, and any other applicable
operational lines (i.e. lines for voice, data, credit card terminals, etc.). University shall bill selected supplier
for utilities and use of phone/operational lines except in cases where the involved utilities or services are
separately metered or separately billed in which case selected supplier shall remit payment directly to the
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assisted phone calls made using University telephone lines. The selected Supplier shall reimburse all such
expenses to the University within thirty (30) days of date of invoice.
Common Areas Charge – If the University assigns space to the selected supplier, the University also
reserves the right to charge the selected Supplier a predetermined fee as a common areas charge for
common area usage of electricity, cable or telephone lines, computer data lines, computer/pc networking
and trouble-shooting services, data services, removal and recycling of refuse, pest control and any other
applicable fees with regards to any common areas of the assigned space. The University reserves the right
to change such fees upon sixty (60) days written notice to reflect any increases/decreases in the associated
costs to the University.
If applicable for selected supplier on-site facilities or space utilization, the following information represents
the minimal responsibilities of the selected supplier unless otherwise mutually agreed upon, preferably in
writing, by the University and the selected supplier. If the selected supplier is given access to or use of any
University owned items or equipment, the selected supplier must not relocate, destroy, or alter University
property. Surplus of any University owned property made available for use by the selected supplier shall be
processed by and subject to the approval of the University via the Office of the Assistant Vice President for
Auxiliary and Support Services.
4.1.18
General Selected Supplier Requirements
4.1.18.1
The selected supplier shall provide and routinely update the University as to changes in ownership,
business operations; construction or renovation plans, and/or as to any pertinent changes or occurrences
with the selected supplier and its operation.
4.1.18.2
The selected supplier will maintain appropriate communications regarding, but not limited to, any changes
in activity; applicable marketing plan(s); and any routine analysis or recommendations.
4.1.19 Additional Requirements
4.1.19.1
Applicable to selected suppliers who park at the University: Limited parking privileges, if parking is
available, outside of what is outlined in this RFP may be obtained by the selected supplier for a limited
number of employees at a price to be set by Auxiliary and Support Services based at a current rate
established by Georgia State University with payment in advance upon receipt of an invoice and/or payment
due upon arrival for specified visits. Those selected suppliers who request parking on a monthly basis for
the selected supplier's employees will be monthly invoiced in advance by Auxiliary and Support Services
and will be requested to pay for selected supplier employee parking and a separate check made payable to
Georgia State University.
It is the responsibility of the selected supplier to register its employees in a timely manner with Auxiliary and
Support Services and to obtain procedures and information as to any service vehicle parking permits and
parking payment. Nonpayment of fees shall result in the loss of parking privileges. It is the selected
supplier's responsibility to return all decals, tags or other designated parking items when the selected
supplier or any of his/her employees leave voluntarily or are terminated. The selected supplier will be
responsible for all permits and any parking citations attributable to such permits.
4.1.19.2
If, because of reasons beyond the control of the University (i.e., fire; weather; operational closings (local,
state or federal mandated or suggested closings); etc.), business operations at the University or in any
facility is interrupted or stopped, the University shall have no liability for any loss of consumables, service
costs or any other applicable losses. Furthermore, in such emergency or extenuating circumstances such
as those noted above the University has the right to suspend or to terminate the Agreement by giving
written notice to suspend by certified mail without penalty.
4.1.19.3
Furthermore, the University shall not be responsible for the disappearance of any of the selected supplier
owned items; damage; or theft whether or not due to break-ins, burglary, power failure, hurricanes,
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electrical storms, other acts of God, or acts, functions or events beyond the control of the University, the
machines, or associated products. The University will not be responsible for any losses resulting from any
electrical or similar systems and the failure on the part of the selected supplier for not providing backup
facilities and/or power; nor will the University be responsible for any losses resulting from interruptions in
utility services or any other such failure of utilities (water, gas, electricity, telephone, cable, etc.) and/or
power.
4.1.20 Selected Supplier’s Management and Other Personnel
The selected supplier will provide at minimum the following management and supervisory personnel
dedicated to Panther Express operations:
a)One (1) Region Director of Operations, who will be responsible for supervising the day-to-day
operations within the Atlanta area (permissible to be shared with other Atlanta-area clients).
b)One (1) Operations Manager who is responsible for supervising the day-to-day Panther Express
Shuttle operations.
c) One (1) Day Supervisor and one (1) Evening Supervisor to oversee drivers assigned to the Panther
Express Shuttle operations. Weekend coverage will be rotated, ensuring coverage within a normal
40 hour work week.
4.1.20.1
The selected supplier shall agree to employ only those persons who have the training, and working habits
that are judged to be suitable in the atmosphere of an academic institution. The University shall have the
right to demand an immediate change of management and personnel serving the University's premises
without recourse or explanation, but will exercise that right judiciously. Each employee should be
interviewed by the selected supplier with respect to his or her attitude, personal hygiene, etc. Suppliers shall
submit résumés, including educational and experiential backgrounds of the management and supervisory
staff members that would be assigned to the PantherExpress operations.
The success of the Georgia State University Shuttle Service depends upon the drivers working as a team to
provide the safest and most efficient service possible to passengers. The primary objective of the Shuttle
Services is the safe operation of the vehicles. However, the selected supplier’s personnel must be
courteous at all times and are expected to answer questions and provide information and assistance to
passengers when needed.
4.1.20.2
The selected supplier's personnel represent Georgia State University and are expected to conduct
themselves in a professional manner at all times to foster positive relations with the University community
and members of the surrounding community.
4.1.20.3
Regarding the selected supplier and its personnel, the selected supplier will provide to the University its
Policies and Procedures as to Drug and Alcohol testing (initial and frequency) as outlined in the most recent
DOT requirements including compliance if applicable with the Omnibus Transportation Employee Testing
Act of 1991: Disciplinary Action and Termination procedures, and policy of notification of same to the
University representative; Training methods and programs (in-services, conferences, associations or
professional organizations and their conferences, or any other format).
4.1.20.4
The selected supplier's management and personnel training should include, but not be limited to, a program
which will ensure that all employees perform their jobs with the highest standards of efficiency, courtesy,
and professionalism.
4.1.20.5
All of the selected supplier's personnel (Management, Supervisors, Support Personnel, and Drivers) shall
receive periodic refresher training ( at minimum, before the beginning of each academic term of the
University) conducted by the selected supplier, in matters pertaining to safety, customer service, and other
matters of importance in Panther Express operations.
4.1.20.6
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All selected supplier management and personnel shall wear seasonal uniforms, subject to approval by the
University; readily recognizable as to the selected supplier's company name with all uniforms clean and well
maintained. Selected supplier's personnel will not wear personal jackets or personal hats during Shuttle
Service hours of operation. Selected supplier's management and personnel shall have name identification
badges that are easily readable, and will be required to show proper identification when Security or
University personnel request such identification.
4.1.20.7
Management:
a. The selected supplier shall provide one (1) Regional Director of Operations who will be responsible
for supervising day-to-day operations within the Atlanta area (permissible to be shared with other
Atlanta-area clients). In addition, the selected supplier shall provide one (1) dedicated Operations
Manager and two (2) dedicated Supervisory personnel, on the sites of Panther Express services, to
oversee daily PantherExpress operations, including day, evening and weekend shifts. The
University reserves the right to request specific staffing for the on-site locations and times to be
staffed by the Operations Manager and two Supervisory personnel during periods of Panther
Express operations, understanding that such hours are limited to a 40 hour work week as well as
allowing for specific office time needs. Such needs include, but are not limited to, fit-for-duty
checks of drivers at the beginning of their shifts, as well as various reporting needs required by both
the University and the supplier.
b. The on-site Operations Manager will be responsible for supervising the day-to-day operations of the
PantherExpress services provided by the Contractor and shall be the local primary direct contact for
the University regarding the performance of the PantherExpress services. When not performing
required duties in the office, the operations manager shall also provide on-site supervision
throughout PantherExpress stops, on all routes of the PantherExpress services, working with the
other supervisory personnel and PantherExpress drivers to assure that targeted services levels are
maintained for bus departure times, running times, recovery times, and total round-trip cycle times
on the PantherExpress routes.
c. The Supervisory personnel will be responsible for routinely reviewing and inspecting all
PantherExpress vehicle operations as well as other duties as assigned. In addition to being on the
sites of PantherExpress operations to provide dispatching and supervision of PantherExpress
drivers at the Turner Field Blue Lot and at the Langdale Hall PantherExpress stops, the supervisory
personnel will work with the Operations Manager and PantherExpress drivers to assure that
targeted services levels are maintained for bus departure times, running times, recovery times, and
total round-trip cycle times on the PantherExpress routes.
d. Unless otherwise directed by the University, the selected supplier shall assure that the Operations
Manager and Supervisory personnel will dispatch and supervise the drivers at the Turner Field Blue
Lot and at the Langdale Hall PantherExpress stops. Such times for targeted on-site supervision will
be directed by the University, and will allow for other in-office work requirements and work at the
supplier’s operating base, within the availability of staff work schedules.
e. The selected supplier's Managers will be responsible for the oversight of daily routes and direct
supervision of all drivers assigned to the PantherExpress Shuttle operation. The Managers will work
directly with the Director of Parking and Transportation and with the Manager of Parking and
Transportation Operations.
f. Ideally, supervision will be provided during peak periods at Turner Field to monitor passenger loads
and ensure optimal spacing between buses. However, unannounced observations should also be
made during off-peak times to ensure drivers are on-task and operations are running smoothly.
g. The selected supplier must designate a full-time Shuttle Services Manager(s) for each work shift to
remain in radio and telephone contact with the Auxiliary and Support Services, Parking and
Transportation Office to mutually assist and communicate with other transportation vehicles, with
Georgia State University Police; and/or to assist in the resolution of any problems, emergencies, or
pertinent exchange information which may arise.
h. The Shuttle Services Manager will routinely review operations, inspect vehicles, personally fill staff
vacancies if necessary, consult with Auxiliary and Support Services on current and future service
programs, and act with full authority on the selected supplier's behalf and in any and all matters
pertaining to the specifics of the Agreement.
i. The Manager will possess a valid Class B commercial driver's license and be able to assume
driving responsibilities on any route where the scheduled driver is unable to perform his/her duties.
j. All selected supplier Shuttle Services Management personnel shall be clearly identifiable and
available to assist when their services are needed.
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k.
An emergency contact list of all selected supplier Management personnel must be provided and
kept up to date with Auxiliary and Support Services.
l. The selected supplier and his/her personnel shall observe all rules and regulations of the
University. Failure to observe such rules and regulations shall be reason for removal of the selected
firm's personnel from the University's grounds and may result in the University requiring dismissal
from the selected supplier’s operations in providing PantherExpress services for the University, due
to less than satisfactory or unacceptable performance, at the discretion of the University and
replacement of such personnel. Smoking is prohibited on the University campus and will only be
allowed in University designated areas.
m. Since there are certain restricted areas on campus, the selected supplier or his/her employees shall
only enter the areas outlined in this Agreement.
4.1.20.8
Personnel – General:
a. All personnel shall be trained to follow safety regulations such as mandated by the applicable laws,
rules and regulations of the city, University, state and federal agencies. Furthermore the selected
supplier will restrict employees with infections or any other health concerns required by the rules
and regulations of the Board of Health.
b. The selected supplier shall be an equal opportunity employer and shall neither discriminate nor
permit discrimination in its operations or employment practices against any person or group of
persons on the grounds of age, race, color, religion, national origin, sex or disability in any manner
prohibited by law.
c. The selected supplier is responsible for training of its personnel to ensure proper accessibility to the
disabled or to anyone who needs such assistance in the areas as required by the Americans with
Disabilities Act (and any other applicable federal and state laws).
d. The University has the right to approve all Shuttle Services Management personnel as well as
Shuttle Services drivers.
4.1.20.9
Additional Management and Personnel Requirements - The University will require that the selected supplier
quarterly inform the University as to the driver requirements including, but not limited to the following:
a. The selected supplier shall agree to employ sufficient number of qualified personnel tor safe and
efficient operations.
b. The selected supplier's personnel will possess the following minimum qualifications and
requirements:
1. All drivers must have a High School diploma or GED.
2. All drivers must have a Class B Commercial Driver's License with passenger endorsement.
3. Air Brake Endorsement will be required for drivers to operate any vehicle so equipped.
4. A driver may have no more than one (1) moving violation for each of the past five (5) years,
prior to employment.
5. A driver may not continue to drive if he or she receives more than two (2) moving violations
within any twelve (12)-month period after employment.
6. Drivers must pass the federally mandated drug screening and agree to random drug testing as
a condition of their employment.
7. While operating University Shuttle vehicles, drivers will not wear earphones, audio equipment
for the purpose of listening to music or recorded materials other than announcements approved
by the University, nor use and will not talk on cell phones or respond to pagers while driving.
c. Under no circumstance will the selected supplier employ any Shuttle Service personnel (i.e., drivers
or management) assigned to this Agreement who have any felony convictions or convictions for
drug or alcohol offenses.
4.1.21
Standard/Special Terms and Conditions
4.1.21.1
If applicable, the selected supplier will properly secure, monitor and be responsible for any keys and/or
access cards for that service area and/or location/facilities. The selected supplier will be responsible for the
control of all keys and access cards issued to its representatives by the University, and other areas of the
University when they are used by the selected supplier's representatives.
4.1.21.2
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The selected supplier will be responsible for its representatives as to the immediate reporting to the Georgia
State University Police and to the designated University representative all the facts relating to losses
incurred, equipment damage, or break-ins of service areas and/or locations/facilities assigned to selected
supplier while on campus property.
The selected supplier shall he responsible for the cost of replacing lost keys and access cards; the cost of
re-keying; and the cost of replacement of locking cylinders as a result of the selected supplier's negligence
and/or the loss of keys and access cards. A list of all employees having keys shall be submitted to Auxiliary
and Support Services and to the University Police. The selected supplier will also abide by the rules and
regulations of Campus Key Control and the Georgia State University Police.
4.1.21.3
Either party may terminate the Agreement resulting from this eRFP at any time without cause by giving
written notice to the other party one hundred twenty (120) business days in advance of the stated date of
termination. Notwithstanding the ability to terminate the Agreement without cause, the University reserves
the right to cancel the Agreement due to the Contractor’s failure to comply with any provisions of the
Agreement which shall place the supplier in default. Prior to terminating the Agreement for default by the
supplier, the University shall notify the supplier in writing, stating the provision(s) giving rise to the default.
The supplier will have fifteen (15) days from the receipt of the Notice of Default to cure the default. In the
event Supplier’s default is not cured within the Cure Period, the University may immediately terminate the
Agreement with no need for further notice to Supplier. The Supplier shall only be entitled to a Cure Period
once every twelve (12) months and the University may immediately terminate the Agreement upon written
notice to the Supplier if Supplier is in breach of the Agreement more than one (1) time each twelve (12)
month period. No failure to exercise this right shall be construed as a waiver of such right. Examples of
breaches of the Agreement include, but are not limited to, the following:
•
•
•
•
•
•
Failure to provide consistently high quality of standards and services.
Failure to comply with standards as mandated by all applicable state, county, city and federal
regulations, requirements, or laws.
Failure to provide an accountability system to the University and accurate and timely reports.
Failure to safeguard University revenues and assets.
Failure to follow University directives, policies or procedures.
Failure to comply with any other material provisions of the Agreement.
4.1.21.4
Independent Contractor – The selected Supplier shall be an independent Contractor and shall not be
deemed to be an employee of the University. Inasmuch as the University and the selected Supplier are
independent of one another, neither has the authority to bind the other to any third person or otherwise to
act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by
both parties hereto. The selected Supplier agrees not to represent itself as the University’s agent for any
purpose to any party, or to allow any employee of the selected Supplier to do so, unless specifically
authorized in advance and in writing, to do so, and then only for the limited purpose stated in such
authorization. The selected Supplier shall assume full liability for any contracts or Agreements the selected
Supplier enters into on behalf of the University without the express knowledge and prior written consent of
the University.
4.1.21.5
Buyer Satisfaction - The selected Supplier agrees that the Services will be performed to the satisfaction of
the University. The University agrees to inform the selected Supplier of University regulations and
standards applicable to the selected Supplier and the Services of which the University is aware. If at any
time the University notifies the selected Supplier in writing that any of the Services do not meet the
satisfaction of the University, the selected Supplier will correct the deficiency and notify the University in
writing of the correction. If the selected Supplier shall not have corrected such deficiency within fifteen (15)
business days of written notice from the University, then the University shall have the right to terminate the
Agreement immediately upon written notice to the selected Supplier.
4.1.21.6
Indemnification - The selected Supplier agrees to indemnify and shall hold harmless the University, its
agents, servants and employees, the Board of Regents of the University System of Georgia and its
members, agents, servants and employees (each of the foregoing being hereinafter referred to individually
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as “Indemnified Party”) against all claims, demands, causes of action, including negligence, judgments, or
other liability including attorneys’ fees (other than liability solely the fault of the Indemnified Party) arising out
of, resulting from or in connection with the selected Supplier’s performance or failure to perform this
Agreement, including but not limited to:
•
•
•
the violation by the selected Supplier of any third party’s trade secrets, proprietary information,
trademarks, copyright, patent rights, or other intellectual property rights;
all injuries or death to persons or damage to property, including theft;
the selected Supplier’s failure to perform all obligations owed to their employees including any claim
the selected Supplier employees might have or make for privilege, compensation or benefits under
any employee benefit plan; and any and all sums that are due and owing to the Internal Revenue
Service for withholding, FICA, and unemployment or other state and federal taxes.
The selected Supplier’s obligation to indemnify any Indemnified Party will survive the expiration or
termination of this Agreement by either party for any reason.
4.1.21.7
Upon any theft, forgery, destruction or misappropriation for which proof of loss has been established, and
(subject to recapture by the selected Supplier in the event that it is later determined that the University, or
its employee or agent, has cause, committed or participated in the acts leading to the loss), the Contractor
will provide reimbursement to the University within three (3) business days for the amount of any claim up to
a maximum of FIFTY THOUSAND DOLLARS AND NO CENTS ($50,000.00) per claim, and will set up an
appropriate payment schedule for amounts in excess of FIFTY THOUSAND DOLLARS AND NO CENTS
($50,000.00). Proof of loss will be defined as appropriate documentation of the loss, including but not
limited to bank records, receipts, or letters of demand by the USPS. The Contractor will be responsible for
investigating losses involving its employees and obtaining the necessary documentation for any such loss.
4.1.21.8.
Assignment - The selected Supplier may not assign or subcontract the whole or any part of the Agreement
resulting from this eRFP without the University’s prior written consent. Advanced mutual written approval
will be made by all parties if there are changes in ownership, reorganization, or merger.
In the event that any subcontractor(s) is (are) accepted by the University to fulfill any portion of the
agreement resulting from this eRFP, any change in subcontractor(s) will be subject to University approval.
The selected Supplier shall be responsible for ensuring that its employees as well as any subcontractor(s)
of the selected Supplier approved by the University comply with the terms and conditions of the Agreement
resulting from this eRFP.
4.1.21.9.
Laws and Regulations - The selected Supplier agrees to comply with all applicable federal, state and local
rules, regulations and laws applicable to the University, and the provisions of the Services as are currently
in effect and as may be amended from time to time. Further, the selected Supplier agrees to comply with all
applicable policies and procedures of the University. The selected Supplier shall be responsible for
obtaining all necessary permits and licenses required to provide the Services.
4.1.21.10.
Non-Discrimination - The selected Supplier shall not discriminate against any individual on the basis of age,
race, color, religion, national origin, sex or disability. Further, the selected Supplier agrees to comply with
all non-discriminatory laws and policies to which the University is subject.
4.1.21.11.
Force Majeure - In case performance of any terms or provisions hereof shall be delayed or prevented
because of compliance with any law, decree, order of any governmental agency or authority, either local,
state or federal, or because of riots, war, public disturbances, strikes, lockouts, differences with workmen,
fires, floods, Acts of God or any other reason whatsoever which is not within the control of the party whose
performance is interfered with and which, by the exercise of reasonable diligence said party is unable to
prevent, the party so suffering may at its option suspend, without liability, the performance of its obligation
hereunder during the period such cause continues.
4.1.21.12.
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Remedies/No Waiver - The waiver by either party of any breach of any provision contained in the
Agreement resulting from this eRFP shall not be deemed to be a waiver of such provision or any
subsequent breach of the same or any other provision contained in this Agreement. Any such waiver must
be in writing in order to be effective, and no such waiver or waivers shall serve to establish a course of
performance between the parties contradictory to the terms hereof.
4.1.21.13.
Notice: Any notice to either party pertaining to any agreement derived herefrom must be in writing, signed
by the party providing the notice and shall be served either personally or by registered or certified mail. For
the University, notice shall be provided to:
Wayne E. Reed
Assistant Vice President for Auxiliary and Support Services
P. O, Box 3971
Atlanta, GA 30302-3971
Suppliers shall identify the appropriate designee for notice, including printed name, title, and mailing
address.
4.1.21.14.
Severability - If any provision of the Agreement resulting from this eRFP or its application to any person or
in any circumstances shall be invalid or unenforceable, the other provisions of the Agreement resulting from
this eRFP shall nonetheless remain in full force and effect.
4.1.21.15.
Entire Agreement - The Agreement resulting from this eRFP shall constitutes the entire understanding
between the parties concerning the subject matter hereof, and shall supersedes any and all prior written or
oral understandings or agreements between the parties. The Agreement resulting from this eRFP may not
be changed, altered, modified, or amended without the written consent of both parties.
4.1.21.16.
Governing Law - The Agreement resulting from this eRFP shall be governed by the laws of the State of
Georgia.
4.1.21.17
Funding - Notwithstanding any other provision of the Agreement resulting from this eRFP, the parties hereto
agree that the charges hereunder are payable by the University primarily from student transportation fees.
In the event such appropriations are determined in the sole discretion of the chief operating officer of the
University to no longer exist or to be insufficient with respect to the charges payable hereunder, the
Agreement resulting from this eRFP shall terminate without further obligation of the University as of that
moment (“Event”). In such Event, the chief operating officer of the University shall certify to the Contractor
the occurrence thereof, and such certification shall be conclusive. In the event of the University’s
certification, the University agrees to pay for all Services already performed, and not to replace before the
end of the fiscal year in which the Event occurs or before the expiration of this Agreement, whichever
occurs first, the Services covered hereunder with services obtained from another contractor at the same or
higher annual cost to the University.
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4.1.22
General Responsibilities of the University
Georgia State University will provide to the Shuttle Services selected supplier:
a. The University will provide limited access during business hours to the service facilities. This
access will be determined by Auxiliary and Support Services personnel.
b. If applicable, a facility for the operations as detailed in the section on Facilities.
c. If applicable, a limited grouping of equipment as detailed on the Inventory, Attachment I, to this
document.
d. If applicable, access to utility services to include electricity, telecommunications, e-mail, and,
internet connections.
4.1.23 General Responsibilities of the Selected Supplier
4.1.23.1
The selected supplier will meet or exceed all the specifications outlined in the eRFP and the Agreement and
ensure professional and consistently high level of customer service to the University community.
4.1.23.2
The selected supplier shall maintain separate accounting records for its operations located at the University.
At the end of the University's fiscal year (June 30), the selected supplier will be required to furnish the
University a summary of its billing statements, no later than 30 days after that fiscal year closing. These
records must be kept on file at the selected supplier's office for accessibility and for review or audit upon
demand with or without prior notification by Georgia State University.
4.2 Supplier General Information
Each supplier must complete all of the requested information in the attached file entitled Supplier’s
General Information Worksheet.
DO NOT INCLUDE ANY COST/PRICING INFORMATION IN YOUR RESPONSE TO THIS WORKSHEET.
4.3 Mandatory Requirements
As specified with each requirement listed in the Mandatory Response Worksheet, the supplier must
indicate whether its proposal meets the individual requirements by marking either a "YES" or "NO" in the
response block provided. A Pass/Fail evaluation will be utilized for all mandatory requirements. Ordinarily,
to be considered responsive, responsible and eligible for award, all questions identified as mandatory must
be marked “YES” to pass. There may be rare instances in which a response of “NO” is the correct and
logical response in order to meet the mandatory requirement (e.g. responding “NO” that the supplier does
not possess any conflicts of interest). Otherwise, any mandatory questions marked "NO" will fail the
technical requirements and will result in disqualification of the proposal.
DO NOT INCLUDE ANY COST/PRICING INFORMATION IN YOUR RESPONSE TO THIS WORKSHEET.
4.4 Mandatory Scored Response
As specified with each requirement listed in the Mandatory Scored Response Worksheet, the supplier
must indicate whether it will meet the individual requirement (if any) and provide a supporting narrative in
the space provided. To be considered responsive, responsible and eligible for award, any and all
requirements identified in the Mandatory Scored Response Worksheet must be met. There may be rare
instances in which an item within the Mandatory Scored Response Worksheet does not create an individual
requirement which must be met, but, instead, merely requires a response. All requirements labeled
“Mandatory Scored” must be met by the supplier. Failure to meet any mandatory scored requirements may
result in disqualification of the proposals. The narrative description, along with any required supporting
materials, will be evaluated and awarded points in accordance with Section 6 “Proposal Evaluation,
Negotiations and Award” of this eRFP.
DO NOT INCLUDE ANY COST INFORMATION IN YOUR RESPONSE TO THIS WORKSHEET.
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4.5 Additional Scored Responses (Not used for this RFP)
All items labeled “Additional Scored Responses” represent information that is requested by the State
Entity. Suppliers are encouraged to provide a thorough narrative description in the space provided in the
Additional Scored Response Worksheet. Answers along with any requested supporting materials will be
evaluated and awarded points in accordance with Section 6 “Proposal Evaluation, Negotiations and Award”
of this eRFP.
DO NOT INCLUDE ANY COST INFORMATION IN YOUR RESPONSE TO THIS WORKSHEET.
4.6 Additional Information
As noted in Section 2.2.2 “eRFP Review”, please access and review all of the attachments provided by the
State Entity within the Event. If supplemental materials are requested by the State Entity to be submitted
by the supplier as part of the technical proposal, the supplier should upload these additional materials as
noted in Section 2.2.4 “Uploading Forms”.
5
Cost Proposal
5.1 Cost Proposal
Each supplier is required to submit a cost proposal as part of its response. The cost proposal will be
evaluated and scored in accordance with Section 6 “Proposal Evaluation, Negotiations and Award” of this
eRFP. By submitting a response, the supplier agrees that it has read, understood, and will abide by the
following instructions/rules:
1. The submitted cost proposal must include all costs of performing pursuant to the resulting
contract; and
2. Cost proposals containing a minimum order/ship quantity or dollar value, unless otherwise
called for in the eRFP, will be treated as non-responsive and may not be considered for
award; and
3. In the event there is discrepancy between the supplier’s unit price and extended price, the
unit price shall govern;
4. In the event there is a discrepancy between (1) the supplier’s pricing as quoted on the
eRFP’s provided cost worksheet and (2) the supplier’s pricing as quoted by the supplier in
one or more additional documents, the former shall govern; and
5. The prices quoted and listed in the cost proposal shall be firm throughout the term of the
resulting contract, unless otherwise noted in the eRFP or contract.
5.2 Cost Structure and Additional Instructions
The State Entity’s intent is to structure the cost format in order to facilitate comparison among all suppliers
and foster competition to obtain the best market pricing. Consequently, the State Entity requires that each
supplier’s cost be in the format outlined below. Additional alternative cost structures will not be considered.
Each supplier is cautioned that failure to comply with the instructions listed below, submission of an
incomplete offer, or submission of an offer in a different format than the one requested may result in the
rejection of the supplier’s proposal.
Enter all information directly into the cost sheet(s). Enter numbers on each cost sheet in “number” (twoplace decimal), not “currency” or other format unless otherwise stated. That is, omit dollar signs, commas,
and any other non-essential symbols. (e.g., $7.90 should be entered as 7.90) Prices must be in US
Dollars. Enter “n/a” to indicate not available or “0” if there is no charge. Cells left blank will be interpreted
as “no offer”.
Download the cost worksheet, complete the worksheet and then upload the worksheet by following the
instructions in the third bullet of Section 2.2.4 “Uploading Forms” of this eRFP.
6
Proposal Evaluation, Negotiations and Award
All timely proposals will be evaluated in accordance with the following steps. The objective of the
evaluation process is to identify the proposal which represents the best value to the State Entity based on a
combination of technical and cost factors. Based on the results of the initial evaluation, the State Entity may
or may not elect to negotiate technical and/or cost factors as further described in the eRFP. In the event
negotiations of the technical and/or cost factors occur, the revised proposals will be reevaluated in
accordance with the provisions of Section 6.4 “Scoring Criteria” of this eRFP. Once the evaluation process
has been completed (and any negotiations the State Entity desires to conduct have occurred), the apparent
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successful supplier(s) will be required to enter into discussions with the State Entity to resolve any
exceptions to the State Entity’s contract. The State Entity will announce the results of the eRFP as
described further in Section 6.9 “Public Award Announcement” of this eRFP.
6.1 Administrative/Preliminary Review
First, the proposals will be reviewed by the Issuing Officer to determine the proposal’s compliance
with the following requirements:
1. Proposal was submitted by deadline in accordance with Section 2
2. Proposal is complete and contains all required documents
3. Technical Proposal does not include any pricing from the Cost Proposal
6.2 Evaluating Proposal Factors (Section 4)
If the supplier’s proposal passes the Administrative/Preliminary Review, the supplier’s responses to Section
4 “eRFP Proposal Factors” will be submitted to the Evaluation Team for evaluation.
6.2.6 Review of Mandatory and Mandatory Scored Questions
The Evaluation Team will review each proposal in detail to determine its compliance with
mandatory eRFP requirements. Responses to both “Mandatory” and “Mandatory Scored”
Questions will be evaluated on a pass/fail basis. If a proposal fails to meet a mandatory and/or
mandatory scored eRFP requirement, the State Entity will determine if the deviation is material. A
material deviation will be cause for rejection of the proposal. An immaterial deviation will be
processed as if no deviation had occurred. All proposals which meet the requirements of the
“Mandatory” and “Mandatory Scored” Questions are considered “Responsive Proposals” at this
point in time and will be scored in accordance with the point allocation in Section 6.4 “Scoring
Criteria” of this eRFP.
6.2.7 Review of Additional Scored Information Questions
For all proposals determined to be “Responsive Proposals”, the Evaluation Team will review and
score the responses to the Additional Scored Information (if any) in accordance with the point
allocation in Section 6.4 “Scoring Criteria” of this eRFP.
The supplier will receive a total technical score at the conclusion of the evaluation of the eRFP Proposal
Factors.
6.3 Evaluating Cost Proposal and Total Combined Score
The cost proposals will be reviewed and scored in accordance with Section 6.4 “Scoring Criteria.” To
expedite the evaluation process, the State Entity reserves the right to analyze the cost proposals
independently, but at the same time the Evaluation Team is analyzing the technical proposals, provided
neither the cost proposals nor the cost analysis is disclosed to the Evaluation Team until the Evaluation
Team completes its initial evaluation and scoring of the eRFP Proposal Factors.
6.3.6 Cost Scoring
The State Entity may utilize lowest cost, lowest total cost, and total cost of ownership (TCO) or
greatest savings to determine the most competitive cost proposal. The cost proposal may be
scored on an overall basis or at the category/subcategory/line level (as applicable) relative to other
proposals. The supplier deemed to have the most competitive cost proposal overall, as determined
by the State Entity, will receive the maximum weighted score for the cost criteria. In the alternative,
in the event the cost proposal is scored at the category, subcategory or line level, the State Entity
may assign the maximum score per category/subcategory/line for the most competitive proposal at
that level. Other proposals will receive a percentage of the weighted score based on the
percentage differential between the most competitive cost proposal and the specific proposal in
question.
6.3.7 Georgia Enterprises for Products and Services (GEPS)
In the event the issuing officer has received a response from GEPS, the issuing officer must factor
in a price preference of 8% for purposes of cost evaluation. The price preference of 8% has been
approved by DOAS in accordance with the State Use Law set forth at O.C.G.A. 50-5-135 et seq.,
which is intended to create opportunities for disabled persons employed by community-based
rehabilitation programs and training centers that are certified by the State Use Council. To
implement the price preference, the issuing officer must lower GEPS’ price by 8% when comparing
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GEPS’ price with any other supplier’s response. However, in the event GEPS wins the contract
award, GEPS must be paid at its actual bid price.
6.3.8 Total Score
The supplier’s cost score will be combined with the supplier’s technical score to determine the
supplier’s overall score (or “total combined score”).
6.4 Scoring Criteria
The evaluation is comprised of the following:
Category
Cost
Technical/Proposal Factors
Technical/Proposal Factors
Total
Criteria
1. Cost of proposed products and/or
services
2. "Mandatory" Requirements
3. "Mandatory Scored" and/or
“Additional Scored” Responses
N/A
Points
400 points
Pass/Fail
600 points
1000 points
6.5 Georgia Based Business/Reciprocal Preference Law O.C.G.A. §50-5-60(b)
For the purposes of evaluation only, suppliers resident in the State of Georgia will be granted the same
preference over suppliers resident in another state in the same manner, on the same basis, and to the
same extent that preference is granted in awarding bids for the same goods or services by such other
state to suppliers resident therein over suppliers resident in the State of Georgia. NOTE: For the
purposes of this law, the definition of a resident supplier is a supplier who is domiciled in the State of
Georgia.
6.6 Negotiations of Proposals and/or Cost Factors
DOAS possesses discretionary authority to conduct one or more rounds of negotiations of technical
proposal and/or cost factors as permitted by Georgia law and DOAS’ established procurement policy. This
section of the eRFP describes DOAS’ process for utilizing its discretionary negotiation authority as defined
by O.C.G.A. Section 50-5-67(a)(6). No state entity is permitted to conduct negotiations of proposal and/or
cost factors without DOAS’ supervision unless DOAS has expressly authorized the state entity to conduct
negotiations on its own. Although this section addresses DOAS’ right to negotiate in accordance with
O.C.G.A. §50-5-67(a)(6), DOAS/State Entity reserves the right to conduct any other negotiations
authorized by law.
The objective of negotiations is to obtain the supplier’s best terms. PLEASE NOTE: NEGOTIATIONS ARE
DISCRETIONARY; THEREFORE, THE STATE ENTITY URGES THE SUPPLIER (1) TO SUBMIT ITS
BEST RESPONSE AND (2) NOT TO ASSUME THE SUPPLIER WILL BE GRANTED AN OPPORTUNITY
TO NEGOTIATE.
6.6.1 Overview of Negotiations
After the Evaluation Team has scored the suppliers’ proposals, the State Entity may elect to enter
into one or more rounds of negotiations with all responsive and responsible suppliers or only those
suppliers identified by the Evaluation Team as being in the competitive range. The competitive
range will not be selected arbitrarily and those suppliers included in the competitive range must
have highly scored proposals.
After each round of negotiations (if any), the supplier will submit revisions to its proposal factors
and/or cost proposal, which revisions will be scored by the Evaluation Team in accordance with the
same criteria used to evaluate the initial responses from the suppliers. Suppliers may be removed
from further participation in the negotiation process in the event the Evaluation Team determines
the supplier cannot be considered responsive and responsible or based on the competitive range
as defined in Section 6.6.3 “Competitive Range.”
The State Entity reserves the right to proceed to award without further discussions after receipt of
the initial proposals, in which case, negotiations and Proposal Revisions will not be required.
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6.6.2 Negotiation Instructions
Listed below are the key action items related to negotiations. The State’s Negotiation Committee
may consist of the State’s Evaluation Committee or may be comprised of different people.
However, evaluation of proposals or revised proposals shall be completed only by the State’s
Evaluation Committee.
1. Negotiation Invitation: Those suppliers identified by the Evaluation Committee to negotiate
will be notified and invited to attend negotiations. Suppliers will be notified in writing: (i) the
general purpose and scope of the negotiations; (ii) the anticipated schedule for the
negotiations; and (iii) the procedures to be followed for negotiations.
2. Confirmation of Attendance: Suppliers who have been invited to participate in negotiations
must confirm attendance.
3. Negotiations Round(s): One or more rounds of negotiations may be conducted with those
suppliers identified by the State’s Evaluation Team.
6.6.3
Competitive Range
If the State Entity elects to negotiate pursuant to Section 6.6, the State Entity may either (1) elect to
negotiate with all responsive and responsible suppliers, (2) limit negotiations to those suppliers
identified within the competitive range, or (3) limit negotiations to the number of suppliers with
whom the State Entity may reasonably negotiate as defined below. In the event the State Entity
elects to limit negotiations to those suppliers identified within the competitive range, the State Entity
will identify the competitive range by (1) ranking suppliers’ proposals from highest to lowest based
on each supplier’s Total Combined Score and (2) then looking for breaks in the scores such that
natural groupings of similar scores may be identified. In the event the State Entity determines the
number of responsive and responsible suppliers is so great that the State Entity cannot reasonably
conduct negotiations (which determination shall be solely at the State Entity’s discretion and shall
be conclusive), the State Entity may elect to limit negotiations to the top three (3) ranked suppliers
as determined by the Total Combined Score.
6.6.4 Negotiation Round Completion
As part of each round of negotiation, the State Entity may or may not engage in verbal discussions
with the suppliers. However, whether or not the State Entity engages in verbal discussions, any
revisions the supplier elects to make to its response must be submitted in writing via email by the
end date and time identified by the Issuing Officer. All revisions received by the due date and time
will be evaluated and re-scored by the Evaluation Team in accordance with the same criteria used
to evaluate the initial responses from the suppliers. Revisions which are not received prior to the
due date and time cannot be considered; however, any supplier failing to submit timely revisions
will not be disqualified from consideration for award based on its final proposal as accepted by the
State Entity.
6.7
Selection and Award
The responsive and responsible supplier receiving the highest Total Combined Score and with
whom the State Entity is able to reach agreement as to contract terms will be selected for award.
6.8 Site Visits and Oral Presentations
The State Entity reserves the right to conduct site visits or to invite suppliers to present their proposal
factors/technical solutions to the Evaluation Team. In-person oral presentations will be required of the top
two (2) or top three (3) finalists, as determined by the University in the initial non-cost elements of
evaluation. The in-person oral presentations are to include key members of the Supplier’s management
team that would be assigned to PantherExpress operations and the associated corporate leadership, as
active participants in the in-person oral presentations. Cost proposals and related cost information must
not be discussed during the oral presentation of the supplier’s in-person oral presentations. The University
reserves the right to modify initial non-cost elements of evaluation, based on the results of the in-person
oral presentations, in determining the ultimate selected supplier. Nothing in this section shall prohibit the
Negotiation Team from discussing both proposal factors and cost information during the negotiation
process defined by Section 6.6 “Negotiations of Proposals and/or Cost Factors”.
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6.9 Public Award Announcement
The preliminary results of the evaluation will be announced through the public posting of a Notice of Intent
to Award (in the event the value of the contract(s) is estimated to be $100,000 or more in the first year) to
the Georgia Procurement Registry. The Notice of Intent to Award (“NOIA”) is not notice of an actual
contract award; instead, the NOIA is notice of the State Entity’s expected contract award(s) pending
resolution of the protest process. The NOIA (if any) will identify the apparent successful supplier(s),
unsuccessful supplier(s), and the reasons why any unsuccessful suppliers were not selected for contract
award. NO SUPPLIER SHOULD ASSUME PERSONAL NOTICE OF THE NOTICE OF INTENT TO
AWARD (“NOIA”) WILL BE PROVIDED BY THE STATE ENTITY. INSTEAD, ALL SUPPLIERS SHOULD
FREQUENTLY CHECK THE GEORGIA PROCUREMENT REGISTRY FOR NOTICE OF THE NOIA.
The Notice of Award (“NOA”) is the State Entity’s public notice of actual contract award(s). The NOA will
be publicly posted to the Georgia Procurement Registry.
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Contract Terms and Conditions
The contract that the State Entity expects to award as a result of this eRFP will be based upon the eRFP,
the successful supplier’s final response as accepted by the State Entity and the contract terms and
conditions, which terms and conditions can be downloaded from the Sourcing Event. The “successful
supplier’s final response as accepted by the State Entity” shall mean: the final cost and technical proposals
submitted by the awarded supplier and any subsequent revisions to the awarded supplier’s cost and
technical proposals and the contract terms and conditions due to negotiations, written clarifications or
changes made in accordance with the provisions of the eRFP, and any other terms deemed necessary by
the State Entity, except that no objection or amendment by the supplier to the eRFP requirements or the
contract terms and conditions shall be incorporated by reference into the contract unless the State Entity
has explicitly accepted the supplier’s objection or amendment in writing.
Please review the State Entity’s contract terms and conditions prior to submitting a response to this eRFP.
Suppliers should plan on the contract terms and conditions contained in this eRFP being included in any
award as a result of this eRFP. Therefore, all costs associated with complying with these requirements
should be included in any pricing quoted by the suppliers. The contract terms and conditions may be
supplemented or revised before contract execution and are provided to enable suppliers to better evaluate
the costs associated with the eRFP and the potential resulting contract.
Exception to Contract
By submitting a proposal, each supplier acknowledges its acceptance of the eRFP specifications and the
contract terms and conditions without change except as otherwise expressly stated in the submitted
proposal. If a supplier takes exception to a contract provision, the supplier must state the reason for the
exception and state the specific contract language it proposes to include in place of the provision. Any
exceptions to the contract must be uploaded and submitted as an attachment to the supplier’s response.
Proposed exceptions must not conflict with or attempt to preempt mandatory requirements specified in the
eRFP.
In the event the supplier is selected for potential award, the supplier will be required to enter into
discussions with the State Entity to resolve any contractual differences before an award is made. These
discussions are to be finalized and all exceptions resolved within the period of time identified in the
schedule of events. Failure to resolve any contractual issues will lead to rejection of the supplier. The
State Entity reserves the right to proceed to discussions with the next best ranked supplier.
The State Entity reserves the right to modify the contract to be consistent with the apparent successful
offer, and to negotiate other modifications with the apparent successful supplier. Exceptions that
materially change the terms or the requirements of the eRFP may be deemed non-responsive by the State
Entity, in its sole discretion, and rejected. Contract exceptions which grant the supplier an impermissible
competitive advantage, as determined by the State Entity, in its sole discretion, will be rejected. If there is
any question whether a particular contract exception would be permissible, the supplier is strongly
encouraged to inquire via written question submitted to the Issuing Officer prior to the deadline for
submitting written questions as defined by the Schedule of Events.
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The following documents make up this eRFP. Please see Section 2.2.2 “eRFP Review” for instructions
about how to access the following documents. Any difficulty locating or accessing the following documents
should be immediately reported to the Issuing Officer.
A. State Entity eRFP (this document)
B. Special Term Definitions from Section 1.6 “Definition of Terms” of this eRFP
C. Supplier’s General Information Worksheet from Section 4.2 of this eRFP
D. SPD-SP054 Immigration and Security Form
E. Mandatory Response Worksheet from Section 4.3 of this eRFP
F. Mandatory Scored Response Worksheet from Section 4.4 of this eRFP
G. Cost Worksheet from Section 5 “Cost Proposal” of this eRFP
H. State Contract from Section 7 “Contract Terms and Conditions” of this eRFP
I. Current Panther Express Services Schedules and Projected Annual Panther Express Services Hours
J. Saating Configuration for Eldorado National E-Z Rider II BRT, or approved equivalent.
K. Seating Configuration for ElDorado National Bus Arrivo 38’, or approved equivalent.
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