Approved on July 1, 2010
IEEE 1680.2 Imaging Equipment and IEEE 1680.3 Television
JOINT WORKING GROUP MEETING MINUTES
Tuesday, June 29, 2010
Conference Call, 11 AM – 1 PM EST
Welcome by Pamela Brody-Heine, IEEE 1680.2 Co-Chair and Patty Dillon, IEEE 1680.3 Co-Chair.
Roll Call/ Attendance: See attached attendance list.
List of Proxies (WG member holding proxy in parenthesis)
1680.2 WG
Wayne Rifer (Pamela Brody-Heine)
Karen Cook (Sego Jackson)
Sue Chiang (Judy Levin)
Sandra Cannon (Holly Elwood)
Cathie Gosnell (Alex McPherson)
Michael Gell (Laura Heywood)
Mike Kirshner (Judy Levin)
Rob Guzzo (Kim Holliday)
Steve Kuo (Kim Holliday)
Allen Blakey (Rich Krock)
Stephanie Castorina (Fern Abrams)
Ann Mason (Fern Abrams)
1680.3 WG
Wayne Rifer (Pamela Brody –Heine)
Karen Cook (Sego Jackson)
Sue Chiang (Judy Levin)
Cathie Gosnell (Alex McPherson)
Mike Kirschner (Judy Levin)
Rob Guzzo (Kim Holliday)
Allen Blakey (Rich Krock)
Stephanie Castorina (Fern Abrams)
Sheila Dormody (Barbara Kyle)
Ann Mason (Fern Abrams)
Agenda Review: Pamela Brody-Heine reviewed the agenda for the call.
Approval of May Meeting Minutes: The minutes from the May 20 Joint IE/TV WG meeting
were distributed with the meeting materials. There were no suggested revisions to the minutes from
participants on the call. The minutes were approved by affirmation.
Announcements
Call for Patents. Patty Dillon provided an opportunity for participants to identify patent claims essential
for the use of the standard. No patents were identified on the call.
Subgroup Draft Standard Component Status
All approved by subgroups except EOL. A balanced Resolution Task Force has been appointed and is
working diligently to develop compromise language to try to garner 75% approval of the subgroup. We
will keep you all posted on the progress of that work.
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Status of Responses to WG Comments
Subgroup chairs are finalizing subgroup responses to WG comments and we expect to have all posted by
the end of the week. The documents will be posted in the Members Only area of the 1680.2 & 1680.3
websites in the folder, “Working Group Approved Documents & Guidance”. Within this folder there is a
folder titled “WG Comments on Draft Criteria – Subgroup Responses.” Several sets of comments are
already posted, including ESM and Packaging. We will send out an email later this week with the link
and notice of availability of most if not all subgroup responses.
Informational Call Recordings
Recordings of the informational calls on the draft standard components of each subgroup are available.
We will send out an email with a link to the recordings later this week.
Brief Review of Process & Schedule for WG Approval of Draft Standards
Reference document - IEEE 1680.2 & 1680.3 WG Process & Schedule for Approval of Draft Standard
rev. 10-6-20.doc.

Draft standards in the IEEE template were sent to each WG for deliberation & approval last
Wednesday 6/23 (with the exception of the EOL draft standard component).

Starting this call, the WGs will begin the process of approval of the draft standards.
o Initially, the WGs will have joint calls twice weekly to work through merged performance
categories. When that work is complete, the WG will have weekly separate calls to work
through separate performance categories until the draft standard is approved. (see schedule
for call days and time)
o Proxy voting rules and procedures (WG P&Ps, Section 9.6) will apply, if needed, to
accommodate vacation schedules.

During this draft standard approval process, WG members should limit amendments to critical
issues for them - only those issues that are needed for stakeholders to be able to approve the
draft standard.
Deadline last Friday 6/25 was for ESM, Material Selection, Corporate Performance, and Packaging.
Proposed amendments to all other performance categories should be submitted by COB July 1.
Will let you know about EOL criteria as that progresses.

During these WG calls we will discuss issues/criteria only within the context of amendments the draft
standard(s).

We will proceed through the proposed amendments to draft standard(s) by performance category
beginning with the merged performance categories. Today and Thursday are devoted to ESM and
Materials Selection. Next week will focus on Corporate Performance and Packaging.

As a reminder, amendments require 75% approval.
Proposed Temporary Modification of WG Policy & Procedure Regarding Proxies
The WGs were asked about extending the duration of a proxy from only 2 consecutive meetings to 1
month during this meeting intensive time period and ending September 1, 2010. The WG P&Ps currently
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allow a WG member to assign proxy for 2 consecutive meetings. Up until now, the WG has been meeting
monthly, which essentially allowed a WG member to miss 2 months of calls. We’re now in an intense
period of calls, with 2 calls scheduled each week for the month of July, as we work to approve the draft
standard. Given the intense call schedule, plus vacations in the summer, the Chairs have had requests for
extensions of proxy assignments to accommodate 2-3 week vacations. The WG Chairs propose that the
WGs temporarily suspend the proxy limit of 2 consecutive meetings, and for this meeting intensive
period, allow assignment of proxies for up to one month.
One WG member made a motion to extend proxy assignments; another member made a 2nd; the floor was
opened for discussion and the following clarifications were made:
1) Reassignment of proxy is not allowed
2) Need 2/3 approval to modify P&Ps
3) Excused absences do not count towards gaining voting eligibility
4) Once voting rights are gained, the P&Ps do not have a limit on the number of excused
absences, however if 2 consecutive meetings are missed without prior notice, then voting rights
are suspended until 2 consecutive meetings are attended.
There was a motion to bring the question to vote; and a 2nd; there were no objections and therefore a
webex poll was opened. The question was restated: Do you agree to temporarily suspend the assignment
of proxy of 2 meeting until September 1, 2010, instead allowing a one month assignment of proxy?
The voting results (with voter eligibility verified) were 63% in favor and 37% opposed. Since the
proposed change required 2/3 majority, the motion was not approved.
WG Approval of Draft Standards
Two documents were provided yesterday that pertain to the amendments:
1) Merged Proposed Amendments 100628
2) ESM & Materials Selection Amendment Discussion Topics
Proposed amendments submitted for the 4 merged subgroups with approved draft standard components
were sent out yesterday (6/28). Proposed amendments for the remaining performance categories (except
EOL) are due by COB on Thursday 7/1.
We will start discussing and voting on amendments with ESM and work through each performance
category. Our intention is to review and vote on ESM amendments #1 – #32 on today’s call.
Process:
 We will first discuss RoHS/REACH amendments, and then amendments to the organohalogen
criteria. Each submitter will get a few minutes to present all their proposed amendments in each
grouping because the amendments are inter-related or identical and apply to the same handful of
criteria; time will vary based on the # of amendments that each submitter proposed.
 We are bundling together topics because many amendments refer to the same criterion. For example
4 WG members submitted 26 amendments on 3 criteria.
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




Following the remarks of the submitters, we will open up the floor for discussion; we ask that if you
are on webex that you use the “raised hand” feature and Patty will recognize you.
We ask WG members not to speak to the same issue more than twice, and to please limit your
remarks to 2 or 3 minutes.
We will vote on the amendments using Survey Monkey (SM). The link provided was provided in the
email sent yesterday morning
During the SM voting we will also be taking verbal votes for the those not able to access the survey
and for proxies (or you can email or stay on the line when the call ends).
Please remember to only vote if you have voting eligibility. We will be checking the eligibility of
voters after the meeting and will share voting results shortly after the meeting.
A WG member made a motion to discuss, vote on each amendment topic separately; with the results
provided prior to moving on to the next amendment topic. There was a 2nd to the motion. A vote was
taken using webex polling.
Do you support changing the WG Chairs proposed process for addressing amendments, so that the WG
discusses, votes, & receive results on each of the amendment topics separately before moving to the next
amendment? The question was restated:
Do you support changing the WG Chairs proposed process for addressing amendments, so that the WG
discusses, votes, & receive results on each of the amendment topics separately before moving to the next
amendment?
The voting results (with voter eligibility verified) was 35% in favor and 65% opposed. Since the
proposed change required 2/3 majority, the motion was not approved.
Given the above results, the process presented by the WG chairs was used in the following discussion.
RoHS/REACH amendments. For the 6 RoHS/REACH proposed amendments (#1 - #6), each of the two
submitters got the floor for 3 to 5 minutes; then the floor was opened for discussion.
The WG discussed and the voted on ESM amendments #1 - #6. The survey was left open for 2 hours
following the meeting.
Pamela and Patty will review the survey for voting eligibility and share the results as soon as possible.
(See Voting Results as Attachment 2.) All 6 amendments were not approved by either WG.
Meeting Adjourned
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Attachment 1
IEEE 1680.2 & 1680.3 Working Groups Attendees, June 29, 2010
Adrian Beard
pinfa
Alexandra McPherson Clean Production Action
Ann Mason
American Chemistry Council
Anne Peters
Gracestone
Ashley Foster
SCS
Barbara Kyle
Electronics TakeBack Coalition
Ben Knudson
Hennepin County
Beth Eckl
Practice Green Health
Bill Huggins
Static Control Components, Inc.
Brian Hilton
Rochester Institute of Technology
Brian Wadell
UC Davis
Bruce Turner
Hewlett Packard
Byron Jarratt
Interfaith Environmental Network
Carol Hetfield
EPA
Cate Berard
EPA
Catalina McGregor United Nations ITU-T
Catriona McAlister Sea Green Tree – Consulting (on behalf
of Defra)
Chris Cleet
ITI
Chris Mylan
EPA
Chris Saunders
Lexmark International
Cindy Erie
E-World Recyclers
Clift Bast
SustainGroup LLC
Colleen Pickford ITI
Dave Cassano
Apple Inc.
David Harrity
U.S. Department of Education
David Thorpe
Charles Schwab & Co
David Hogan
IEEE
Derek Dao
Samsung
Diane Williams
Corning Incorporated
Don Wright
Lexmark
Doug Smith
Sony
D'Lane Wisner
D'Lane Wisner & Associates (consultant
to ACC)
Don Wright
Lexmark International
Ed Weil
Polytechnic Institute of NYU
Erica Logan
Xerox
Fareed Ferhut
CalRecycle
Fern Abrams
IPC
Frances Cabrera
Canon USA, Inc
Garth Hickle
MN Pollution Control Agency
Gerry Kelly
Infoprint Solutions
Herman Hall
The Vinyl Institute
Hiroshi Uramoto Ricoh
Holly Elwood
EPA
Holly Evans
Strategic Counsel, LLC
Jack Price
FL Dept of Environmental Protection
James Drummond Lexmark
James Mejia
Redemtech
Jason Edens
City of Seattle
Jason Kelley
Lexmark International Inc.
Jason Linnell
National Ctr for Electronics Recycling
Jeffrey Jacoby
Texas Campaign for the Environment
Jenni Chun
LG Electronics
Jennifer Bailey-Jones Broadlane
Jennifer Miyamoto Xerox
Jenny Stephenson EPA
Jessian Choy
San Francisco Dept. of Environment
Joe Burquist
Hewlett Packard
Joe Yob
Creative Recycling Systems, Inc.
John Handzo
UNR - Business Environmental Program
John Katz
EPA
John Powers
Integrated Solutions & Services, Inc.
Jos Beekwilder
Oce
Joshua Gallegos
Sandia National Labs
Judy Levin
Center for Environmental Health
Jum Kim
Corning Inc.
Justin Lehrer
StopWaste.Org
Kathy Fox
Washington Hospital Healthcare System
Keiko Yokoyama Sony Electronics Inc.
Kelly Wedell
EPA
Kim Holliday
KH Compliance Consulting, LLC
(representing Apple Inc.)
Kimbra Andrews Solid Waste Division ▪ San Joaquin
County Public Works
Kimi Schell
Environmental Working Group
Larry King
Sims Recycling
Laura Heywood
UKCRA
Leslie Jackson
Sutter Health
Ligia Bejat
Lexmark
Lisa Sepanski
King County Solid Waste Div.
Lucian Turk
Dell, Inc.
Malia Zaman
IEEE
Mario Rufino
Canon
Mark Corbett
Self
Mark Rossolo
GreenGuard
Mark Schaffer
Schaffer Environmental
Mark Sharp
Panasonic
Marty Strauss
City of Sacramento, CA
Mike Anderson
Kodak
Mike Anderson
Kodak
Mike Coop
heyCoop, LLC
Michael Hutchings Oracle
Missy Hayes
Mitsubishi Digital Electronics
Pamela Brody-HeineEco Stewardship Strategies /Zero
Waste Alliance
Patty Dillon
Dillon Environmental Associates
Patty Enneking
Klockner Pentaplast Group
Paul Chalmer
Self
Peter Baker
UK GOV Green ICT Delivery Unit
Rachael Baker
Kaiser Permanente
Renee St. Denis
Sims Recycling
Rich Vernam
Panasonic
Richard Krock
The Vinyl Institute
Rick Hicks
CA Resources Agency
Robert Hunn
Hospital Safety By Design
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2010-06-29 / 1680.2 Imaging Equipment and 1680.3 Television Working Group Meeting Minutes
Robin Schneider Texas Campaign for the Enviro. Fund
Ron Mateas
Epson
Sarah Schedler
Friends of the Earth
Sarah Westervelt Basel Action Network
Sego Jackson
Snohomish County
Sergei Levchek
Israel Chemicals - Industrial Products
Shannon Davis
EPA
Sheila Davis
SVTC
Stacey Foreman
City of Portland
Stacy Guidry
Texas Campaign for the Environment
Fund
Stephen Greene
Howland Greene Consultants LLC
Steve Risotto
American Chemistry Council
Steve Scherrer
Chemtura
Steve Tolan
Oce-USA Holding, Inc.
Susan Landry
Albemarle
Ted Smith
Electronics TakeBack Coalition
Tim Ringo
Konica Minolta
Todd Washburn
SABIC
Toni Stein
Self
Valerie Rickman Information Technology Industry
Council
Vincent van Dijk ETIRA
Waverly McFarland PolyOne
Wendy Neu
Hugo Neu Corporation
Yuichi Somemori Sharp Electronics
Zac Trahan
Self
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Approved on July 1, 2010
Attachment 2
IEEE 1680.2 Working Group ESM Amendment Vote Results
Amendment
Total
Total
Total
NO
Votes
YES
Votes
Abstain
% Approval
#1
#2
#3
#4
#5
#6
43
53
44
52
54
53
23
7
13
7
22
6
15
6
14
5
15
5
34.8%
19.7% 33.3%
22.4% 20.6%
22.1%
IEEE 1680.3 Working Group ESM Amendment Vote Results
Amendment
#1
#2
#3
#4
#5
#6
Total NO Votes
Total YES Votes
Abstain
40
12
8
37
14
9
41
11
7
37
15
8
37
15
7
36
16
7
% Approval
23%
27%
21%
29%
29%
31%
Note that 75% approval is needed to pass an amendment.
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