South Australian Public Service
JOB AND PERSON SPECIFICATIONS
1. POSITION IDENTIFICATION
Title of Position :
ADMINISTRATIVE SERVICES OFFICER
Classification :
Location :
Reports To :
X
Job Status:
PSM Act
X
CORRECTIONAL SERVICES
ASO1
Position No. : CS0396
YATALA LABOUR PRISON
Division : SUPPORT SERVICES
Senior Property Officer
Ongoing
Temporary 1-12 Mths
Contract 1-5 Yrs
Casual.
FTE: 1.0
Financial Delegation:
$Indicate level of financial delegation
JOB AND PERSON SPECIFICATION APPROVAL
All excluding senior positions
Senior Positions
……............................................……/….…/…….
Chief Executive or Delegate
.......................................……../......../......
Commissioner for Public Employment
JOB SPECIFICATION
2. KEY PURPOSE OF THE POSITION
The Administrative Services Officer is accountable to the direct Supervisor for duties in a wide range
of functions, including switchboard, reception, typing, correspondence, prisoner documentation,
prisoner finance, prisoner canteen, prisoner property and other services, purchasing and stores,
educational support and general administrative duties, which results in a comprehensive and cost
effective service.
3. KEY STAKEHOLDER INTERACTION
Reports to the Supervisor of the functional group, Yatala Labour Prison. Several Officers assist in
providing these services and all perform related tasks as required, on a rotational basis.
4. BRANCH PROFILE
The Administrative area is the Support Services for Operations, Intervention and Education also
working closely with Prisoner Canteen, Main Store, Prisoner Property, Arunta Telephone system,
Rosters, Prisoner mail, general correspondence and Prime Industries.
5. SPECIAL CONDITIONS
Working in a high security environment. Face to face contact with prisoners. Duties may be
performed in several different locations within the prison. Will be required to perform 0800 hours start
on a rostered basis.
6. HIGHLIGHTED EMPLOYMENT CONDITIONS
A requirement to understand, observe, conform and adhere to
 DCS Human Resource policies and guidelines, the Public Sector Management Act general public
sector aims and standards, personnel management standards, and employee conduct
standards; as well as the Government and DCS Codes of Conduct and the DCS values system
JOB & PERSON SPECIFICATION
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Legislative requirements that apply to the role. This includes but is not limited to the Public
Sector Management Act, relevant industrial awards and enterprise agreements, Correctional
Services Act, Occ. Health Safety & Welfare Act, Equal Opportunity Act, and the Workers
Rehabilitation & Compensation Act.
7. KEY AREAS OF ACCOUNTABILITY
Contribute towards a comprehensive and cost effective service to the prison by performing any of the
groups of services outlined below:

Ensure proper documentation of prisoner records and prisoner movements within the corrective
system, which includes admissions, transfers, discharges, prisoners’ property and court
appearances by carrying out registration and recording procedures, in accordance with
institutional priorities and schedules.

Ensure that enquiries, which include internal and external, personal, or via the telephone receive,
prompt attention by providing courteous and accurate advice, in accordance with guidelines
established by Management.

Contribute towards the provisions of services in the Supply Section by recording orders,
requisitions and purchasing goods and services, providing statistical returns, stock taking and
maintenance, material control, pricing, following up on orders, liaising with suppliers and
determining material and equipment specifications in consultation with Workshop personnel.

Ensure the documentation of financial services to prisoners relating to Prisoner Monies and
prisoner Allowances by recording receipts, credits and debits, transferring funds and providing
information on funds, status, balancing, accounts and providing statistical returns, in accordance
with Departmental and Institutional priorities, schedules and procedures.

Contribute towards the provision of services in the Prisoners Canteen by maintaining stock
control ledger, compiling the weekly trading accounts, invoices, cartnotes, sales and stocktakes,
providing advice on enquiries and procuring special goods.

Ensure that reception, correspondence and general keyboarding services are provided, by
attending the institution’s switchboard, attending callers and counter enquiries, receipting mail,
typing memoranda, and maintaining correspondence, recording, filing and mail delivery services
to the prison.

Provide clerical support to the Manager, Education for offender education at Yatala Labour
Prison.
JOB & PERSON SPECIFICATION
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8. QUALIFICATIONS
9. PERSON CRITERIA
9.1 Essential Criteria

Ability to respond to enquiries in a courteous, helpful fashion under a variety of conditions, e.g.
fluctuating work loads and aggressive clients, both in person and by telephone.

Ability to accurately communicate information to enquirers.

Possess interpersonal skills and the ability to relate well to a wide range of people.

Ability to work in an environment of continual change.

Ability to work independently, to demonstrate initiative and drive, and to work accurately with set
time limits.

Ability to exercise a basic knowledge of specific procedures, instructions, regulations or
requirements relating to general administration.

Competent keyboard skills.

Willingness to undertake role across the Support Services Team for generic ASO1 positions.
9.2 Desirable Criteria

In working as part of a team.

In carrying out a wide range of clerical duties.

In solving problems by reference to documented procedures, methods and instructions.

Basic knowledge of clerical and administrative practices and procedures.

Basic understanding of Microsoft Office/XP.

Of the role of the Department for Correctional Services.

Of the Correctional Services Act.
JOB & PERSON SPECIFICATION
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JOB PROFILE – ADMINISTRATIVE SERVICES OFFICER ASO1
The following information has been prepared for potential applicants to the position of
Administrative Services Officer ASO1, Yatala Labour Prison.
DCS is part of the Justice Portfolio.
DCS employs approximately 1500 – the majority of whom are employed in the prisons.
This position exists within Yatala Labour Prison Support Services group and is initially
based in the Prisoner Property area. The successful applicant may be called upon to
provide a role across a number of service delivery areas within this group. These include
such activities as reception duties, prisoner finance, correspondence, purchasing, prisoner
canteen, prisoner education, prisoner mail, prisoner telephone and prisoner property.
Prisoner contact on a face to face basis occurs. In addition successful applicants will be
expected to participate in manual handling on a regular basis.
Yatala Labour Prison employs approximately 300 officers and clerical staff with a prisoner
bed capacity currently up to 468.
Regards
Mr Stevan Janosevic
General Manager
YATALA LABOUR PRISON.