DEAR ERASMUS STUDENT,
Greetings from the University of Ljubljana! With the present letter we would like to
offer you some important information about academic calendar, application
procedure, residence permit, medical insurance, accommodation. Information is also
available on our website:
http://www.uni-lj.si/international_cooperation_and_exchange/incoming_students/
ACADEMIC CALENDAR 2014-2015
Semester 1/winter semester:
Examination period:
1 October 2014 - 23 January 2015
26 January 2015 – 20 February 2015
Semester 2/summer semester: 23 February 2015 - 12 June 2015
Examination period:
15 June 2015 – 10 July 2015
Lectures free period:
29 December 2014 – 2 January 2015
27 April 2015 – 1 May 2015
APPLICATION DEADLINES FOR ERASMUS EXCHANGE:
15 MAY 2014 – winter semester and full year
15 NOVEMBER 2014 – summer semester
APPLICATION PROCEDURE:
1. After your home university has nominated you to study at the University of
Ljubljana as an exchange student, you should fill in an online application
https://studij.uni-lj.si/studexchange/tujci_prva.asp. We don’t need paper copy of
the application.
2. Your first step is to complete the FIRST TIME REGISTRATION FORM. When
you confirm the form, the system will give you the unique code which will
enable you to enter the Application form. Please save the code!
3. Please, type your data correctly and use capital letters only where it is
necessary (e.g. Mary Novak). Please, enter your full name as it is written in
your personal document. Once you enter and confirm the data you can’t
change them!
4. At the end of the online application you will find the necessary documents to
upload to your application: Transcript of Records, Learning Agreement (new
Erasmus+ form) and Language Certificate (B2 level of English). If you have
more pages of one document (e.g. Learning Agreement) you should save
them as one file and upload the file.
5. Your application is complete and will be processed only after you have
followed all the steps of the application system and entered all the required
information and documents. Learning Agreement has to be confirmed by your
home university. Art students have to send their portfolio separately by email.
6. After your application is completed it will be processed and approved by the
relevant department at our university. In the middle of June/December we will
send you an Acceptance letter and some more information on living and
studying in Ljubljana.
SELECTION OF COURSES
Courses can be selected only from the list of courses of the faculty your university
has a bilateral agreement with. Some of the faculties offer courses in English, other
offer tutorials and some other arrangements. Please check the web site or contact
the relevant faculty coordinator. Updated lists of courses are usually available at the
end of April, beginning of May.
ACADEMY OF MUSIC – no courses in English, individual consultations; contact:
natasa.cetinski@ag.uni-lj.si;
ACADEMY OF THEATRE, FILM, RADIO AND TELEVISION – no courses in
English, individual consultations; contact: darja.markoja@agrft.uni-lj.si
ACADEMY OF FINE ARTS AND DESIGN - no courses in English, individual
consultations; contact: jerka.kern@aluo.uni-lj.si
BIOTECHNICAL FACULTY- (http://www.bf.uni-lj.si/en/deans-office/studyprogrammes/), no courses in English, individual consultations; contact:
marjeta.stevanovic@bf.uni-lj.si
FACULTY OF ECONOMICS - http://www.ef.unilj.si/content/static_english/international_office/exchange_students/course_catalog.as
p ; contact: alma.elezovic@ef.uni-lj.si
FACULTY OF ARCHITECTURE - The official language in all courses is Slovene,
although in design studios and courses the Erasmus students can communicate and
work individually with the assistants and professors in English; http://predmet.fa.unilj.si/erasmus/erasmus_eng_homepage/erasmus_fa_eng.htm;
contact: matevz.juvancic@fa.uni-lj.si
FACULTY OF SOCIAL SCIENCES - http://www.fdv.uni-lj.si/en/study/exchangeprogrammes/international-office/subjects/name/1/all/all/13/all ; contact:
int.office©fdv.uni-lj.si
FACULTY OF ELECTRICAL ENGINEERING- no courses in English, individual
consultations; contact: bostjan.murovec@fe.uni-lj.si
FACULTY OF ARTS – courses in English only at the Dpts. of Ethnology and
Psychology.
Psychology:
http://psy.ff.uni-lj.si/en/Undergraduate_programme/English_courses_%28U%29
contact: anja.golec@ff.uni-lj.si
FACULTY OF PHARMACY - no courses in English, individual consultations; contact:
sasa.baumgartner@ffa.uni-lj.si
FACULTY OF CIVIL AND GEODETIC ENGINEERING- no courses in English,
individual consultations; contact: romana.hudin@fgg.uni-lj.si
FACULTY OF CHEMISTRY AND CHEMICAL TECHNOLOGY- no courses in
English, individual consultations; contact: stojka.oman@fkkt.uni-lj.si
FACULTY OF MATHEMATICS AND PHYSICS - no courses in English, individual
consultations; contact: sergio.cabello@fmf.uni-lj.si (math); ziga.smit@fmf.uni-lj.si
(physics)
FACULTY OF MARITIME STUDIES AND TRANSPORT - http://www.fpp.unilj.si/international_cooperation/erasmus_programme/student_exchange/erasmus_cou
rses/; contact: international@fpp.uni-lj.si
FACULTY OF COMPUTER AND INFORMATION SCIENCE- http://www.fri.unilj.si/en/education/foreign_students/courses/default.html ;
contact: alenka.kavcic@fri.uni-lj.si
FACULTY OF MECHANICAL ENGINEERING - no courses in English, individual
consultations; contact: mirko.sokovic@fs.uni-lj.si
FACULTY OF SOCIAL WORK - http://www.fsd.unilj.si/international_cooperation/erasmus_programme/student_mobility_undergraduate
_students/ ; contact: office@fsd.uni-lj.si
FACULTY OF SPORTS - no courses in English, individual consultations; contact:
jozef.krizaj@fsp.uni-lj.si
FACULTY OF ADMINISTRATION - http://www.fu.uni-lj.si/en/internationalrelations/exchange-programs/courses-in-english/; contact: marija.susnik@fu.uni-lj.si
MEDICAL FACULTY - no courses in English, individual consultations; contact:
tomaz.mars@mf.uni-lj.si; Jerneja Čelofiga: international.erasmus mf.uni-lj.si
FACULTY OF NATURAL SCIENCES - no courses in English, individual
consultations; contact: mateja.kert@ntf.uni-lj.si
FACULTY OF EDUCATION - http://www.pef.uni-lj.si/index.php?id=33; contact:
igor.repac@pef.uni-lj.si
FACULTY OF LAW - http://www.pf.uni-lj.si/en/international-program/llperasmus/courses-offered-in-english-in-20132014/; contact: darja.rabzelj@pf.uni-lj.si
THEOLOGICAL FACULTY - http://www.teof.uni-lj.si/?viewPage=155 ; contact:
branko.klun@teof.uni-lj.si
VETERINARY FACULTY - no courses in English, individual consultations; contact:
joze.staric@vf.uni-lj.si
FACULTY OF HEALTH SCIENCES - no courses in English, individual consultations;
contact: barbara.babnik@zf.uni-lj.si
You can find more information on our website:
English courses: http://www.unilj.si/international_cooperation_and_exchange/courses_in_english/
Faculty coordinators: http://www.unilj.si/international_cooperation_and_exchange/erasmus_coordinators/
LANGUAGE REQUIREMENTS
The University of Ljubljana offers instruction in the following languages: Slovenian
and English.
The University of Ljubljana requires that the student has very good language skills
(very good knowledge in reading, writing and speaking of the language) in at least
one of the two languages in order to be able to study here.
Please note that fluent language skills in Slovenian (or English) are vital for
successful studies at the University of Ljubljana. If the language requirements are not
met, the University of Ljubljana will not accept you.
Required Language Skills
Students must present a language certificate of their Slovene or English language
skills. Very good language skills refer to level B2 on the CEFR scale of the European
Language Portfolio Levels.
How to prove the language skills in Slovene or English

Language skills are listed on the Transcript of Records of the home
university; or

Submit the Language Certificate with CEFR scale; or

Submit TOEFL score of 79 (IBT) or IELTS score of 6 for English
FIRST RESIDENCE PERMIT - IMPORTANT
From 1st May 2004 any citizen from a European Union state can enter the Republic
of Slovenia with a valid identity card or a valid passport, without a special entrance
permit (i.e. a visa or a residence permit). This holds true no matter what the purpose
of entry and stay in the Republic of Slovenia. For the first three months of stay in the
Republic of Slovenia a person does not need a residence permit, however he is
obliged to report to the Police.
In the event that the residence will exceed three months a residence permit is still
obligatory. This can be obtained from the administrative office within the residential
district (for Ljubljana: Tobačna ulica 5, 1000 Ljubljana). The residence permit will
be issued in accordance to the conditions set by the European Union. In order to
issue a residence permit to a citizen from a member state for the purpose of study
the following conditions have to be met:
 A valid identity card or passport
 Evidence of enrolment at an educational institution,
 Health insurance covering all risks in the host member state,
 Sufficient means for living (higher than the level under which the host
country approves social aid to its citizens (265,22€ per month).
According to the practice of the European Union’s court a statement
handed in writing and signed by the student as to his means is
sufficient).
 Photo (3,5 x 4,5 cm)
According to the stated directive the residence permit is granted for the period of
studies or at the most for one year and can be extended in the event that the studies
last for over a year.
FIRST RESIDENCE PERMIT (NON EU CITIZENS)
If you wish to enter and stay in the Republic of Slovenia for purposes other than
those permitted on the basis of your visa, you are required to be in possession of a
residence permit issued in the Republic of Slovenia, which must be obtained before
entry into the Republic of Slovenia.
A first permit for temporary residence in the Republic of Slovenia may only be issued
as a temporary residence permit. The application for the granting of the first
temporary residence permit must be submitted at a diplomatic mission or consulate
of the Republic of Slovenia abroad, which shall then refer it to a competent
administrative unit in the Republic of Slovenia for consideration. In the event that all
the conditions are fulfilled, the administrative unit shall issue a permit and send it to a
diplomatic mission or consulate of the Republic of Slovenia abroad, where it shall
then be served to you. The first temporary residence permit must be obtained prior to
entry into the Republic of Slovenia, apart from the exceptions stipulated by law.
With your application you have to enclose:


a valid passport (the expiry date of which exceeds the intended period of stay
in the Republic of Slovenia by at least three months);

Confirmation of enrolment at the higher education institution

Health insurance covering urgent health care services in the Republic of
Slovenia as a minimum requirement. This certificate should contain, in
addition to stating that you have health insurance, a clear description of the
scope of your rights and it should be already valid from the time of the
application for the residence permit or at least two weeks before the
departure.

sufficient means of subsistence in a monthly amount at least equal to the
basic minimal income in the Republic of Slovenia (265,22 EUR/per month);
parent’s statement

a police clearance certificate of not older than three months from your country
(if the country in question issues it), translated into Slovenian, and verified;
an authentic photograph of yourself (3,5 x 4,5 cm),
All certificates, confirmations or appendices must be translated into the Slovene
language and the translation certified by a notary.
When applying for the first residence permit you will be asked to give two fingerprints
(left and right pointer).
Upon receiving notification that you may collect your permit, you will have to come in
person with your passport to the DCRO where you submitted your application. The
permit in a form of a card will be handed to you.
In case your application is denied, you have the right to appeal, which should be
submitted within the prescribed time limit to the DCRO.
Within three days after your arrival in the Republic of Slovenia, you are required
to report the place of your temporary residence at the Administration Unit (Tobačna
ulica 5, 1000 Ljubljana) or to a police station.
Please do not come to Slovenia without the permit!!!
FIRST RESIDENCE PERMIT (NON EU CITIZENS LIVING/STUDYING IN EU)
An exception to the rule that the first temporary residence permit shall be obtained
prior to entry into the Republic of Slovenia applies under certain conditions for the
following categories of persons:

researchers, college/university teachers or college/university associates with
a residence permit as a researcher, a college/university teacher or a
college/university associate issued in another EU member state;

holders of an EU Blue Card, issued by another EU member state and their
family members;

foreign students who have resided in another EU member state on the basis
of a temporary residence permit for studying purposes;

Long-term residents in another EU member state and their family members.
If you are one of the above, you can apply for the temporary residence permit
in Slovenia at the administrative unit.
You are required to possess the following:

a valid passport (the expiry date of which exceeds the intended period of stay
in the Republic of Slovenia by at least three months);

Confirmation of enrolment at the higher education institution

Health insurance covering urgent health care services in the Republic of
Slovenia as a minimum requirement. This certificate should contain, in
addition to stating that you have health insurance, a clear description of the
scope of your rights and it should be already valid from the time of the
application for the residence permit or at least two weeks before the
departure.

sufficient means of subsistence in a monthly amount at least equal to the
basic minimal income in the Republic of Slovenia (265,22 EUR/per month);
parent’s statement

a police clearance certificate of not older than three months from your country
(if the country in question issues it), translated into Slovenian, and verified;

an authentic photograph of yourself (3,5 x 4,5 cm), and you are also required
to submit two of your fingerprints.
For more information please consult the following web pages:
http://www.infotujci.si/v/7/temporary-residence-permit
http://ec.europa.eu/immigration/
MEDICAL INSURANCE
Foreign students coming from the EU member countries and the countries of the
European economic region should have the E 128 form, E 111 form or E-card. The
document type depends on the authorized insurance agency of the country of their
origin. Namely, the students should contact the authorized insurance agency, where
they have been insured, and ask for one of the above-mentioned forms.
If you have no health insurance in your home country, you can contact the insurance
company that will cover your insurance in the Republic of Slovenia (ASSISTENCE
CORIS, Ul. Bratov Babnik 10, 1000 Ljubljana, tel.: +386 1 5133 500, fax: +386 1 519
16 98, Email: coris@coris.si)
IMPORTANT
Please check if your medical insurance covers also accidents and civil liability.
For the students that will work in laboratories or take field trips it is obligatory
to obtain also accident insurance from their home insurance company.
ACCOMMODATION - IMPORTANT
University of Ljubljana does not guarantee accommodation. However, there are
some options that you can use to find your own accommodation:
1. Temporary accommodation
On the web page: http://www.visitljubljana.si/en/accommodation/ is the list of hostels
in Ljubljana, where you can book a room for the first week/month of your stay in
Ljubljana and during that time you will be able to look for private accommodation by
yourself.
Student dormitories
Erasmus students can apply for a bed in student dormitories. They are given to
students on “first come first serve” basis. The rooms are double, with shared
bathroom and shared kitchen. The access to internet is available in all the
dormitories. The price of the room depends on the type of the apartment and size of
the room. The average price per person per month in a double room is 100-120EUR.
HOW TO APPLY: fill in the Information on Housing in the online application
https://studij.uni-lj.si/studexchange/tujci_prva.asp by 15 May (first semester and full
year) or 15 November (second semester)
Private accommodation
The Student Organization of the University of Ljubljana will help you find private
accommodation after your arrival to Ljubljana. Before your departure please book
yourself a hostel for the first few nights. After the arrival, visit the International Office
of the Student Organization (Vojkova 63, office hours MON - THUR: 12 am – 3
pm). They will provide you with some addresses which you will visit and decide about
taking the room or not. All available accommodation is located within the public
transportation zone. You may check in advance the following web pages:
http://www.sou-lj.si/sl/international-office.html;
http://www.realestate-slovenia.info/
http://www.mkvadrat.si
SLOVENE LANGUAGE COURSE
Center for Slovene, Faculty of Arts, will organize 60 hours (3 ECTS) intensive
Slovene language course for Erasmus students. The course will be free of charge but
with limited places (“first come first served” principle).
When? 8 September 2014 – 26 September 2014
Where? Faculty of Arts, Aškerčeva 2
Application deadline - 1 June 2014!
You can find application form and more information on:
http://www.centerslo.net/l2.asp?L1_ID=1&L2_ID=5&LANG=eng
SPORTS AT UNIVERSITY OF LJUBLJANA
Center for University Sport organizes different sport programs for all the students of
University of Ljubljana: ECTS evaluated programs (only for students who will study at
University of Ljubljana the whole academic year and can take credit points), sports
recreational programs, sports holidays and competition sport. More information is
available on https://sites.google.com/a/student.uni-lj.si/cus/centre-for-university-sport.
Contact e-mail: cus@uni-lj.si.
STUDENT ORGANIZATION
International office of the Student Organization of the University of Ljubljana (SOU of
Ljubljana), Vojkova 63, will help you with more practical information regarding meals
system, sports, social program, trips. Their office is open Monday-Thursday from 12
am - 3 pm. You can find out more about it on the web site: http://www.soulj.si/sl/international-office.html
https://www.facebook.com/souvljubljani
STUDENT MEALS SYSTEM
Being an exchange student, you can use a system of subsidized student meals. The
system is used in the majority of restaurants in Ljubljana and also in other cities in
Slovenia. The subvention for meal is 2,63 EUR. To be able to register you need your
mobile phone for identification (slovenian SIM card) and the student card issued by
the university. More information you can find on: www.studentska-prehrana.si
LOCAL TRANSPORTATION
The most effective means of public transport in Ljubljana is the city bus. The fare,
which is uniform irrespective of the distance travelled, costs 1,20 EUR and is paid by
URBANA card. For those planning to stay longer, a student monthly bus card is
available at Ljubljanski potniški promet (Ljubljana Transport System). The price is
20€ . Find more: http://english.jhl.si/en/lpp/city-public-transport
AFTER YOUR ARRIVAL
Most of the faculties will organize welcome days or meetings at the beginning of
semester (or a day or two before), where you will get all necessary information and
student cards. You will get invitation to these events from the faculty coordinators
before your arrival to Ljubljana.
Office of International Relations of the University, Kongresni trg 12, will
organize registration days during the last week of September. The exact dates
and location will be announced by e-mail.
We look forward to welcoming you in Ljubljana!
Office of International Relations
University of Ljubljana
Kongresni trg 12
SI-1000 Ljubljana
Tel.: 00386 1 2418 592
Fax: 00386 1 2418 593
E-mail: intern.office@uni-lj.si
Contact person: Helena Deršek Štuhec
Office hours: MON-THUR: 9 am-11am, 2pm - 3pm, FRI: 9am – 11am.