MS EXCEL
VIVA QUESTIONS ( Ms-Excel )
1.what is Ms-Excel ? Is it an application software …?
Microsoft Excel is a commercial spreadsheet application written and
distributed by Microsoft for Microsoft Windows and Mac OS X.
2. List few features of Ms-Excel….?
It features calculation, graphing tools, pivot tables, and a macro programming language
called Visual Basic for Applications.
3. what is a spreadsheet?
A spreadsheet is a computer application with tools that increase the user's productivity in
capturing, analyzing, and sharing tabular data sets.
4. How can u represent the row s and columns in Ms-Excel..?
Row - The horizontal segments are referred to as rows.
Column - The vertical segments that you see on the spreadsheet are called columns.
5. Advantage of using spreadsheet?
Using a spreadsheet you can see all the data at once and when you change anydata all
computations can be instantaneously updated with the change.
6. Intersection of row and a column in Ms-Excel is called what ?
In a Excel table (or spreadsheet), the intersection of a column and row is called a "cell."
7. why do we use labels in Ms-Excel ?
The labels that are used are the column and row headings that identify the data in the worksheet.
8.Can i increase the number of rows and columns in a worksheet..?
Every Excel worksheet is limited to 256 columns and rows is 65,536.
Update: The 256-column limitation was lifted in Excel 2007. In addition, that version has 1,048,576
rows in a worksheet.
9. Is there a function that returns the name of the worksheet ..?
There isn't a 'built-in' function which gives the name of a worksheet. It is
possible to manipulate the CELL() function to return the worksheet name of a
cell but this requires you to define the location in the first place.
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A
31 Result
B
D:\Excel\[Excel GetSheetNames.xls]MyIndex
32 Formula [B31] =CELL("filename", A1)
33 Result MyIndex
34 Formula [B33] =MID(B31, FIND(".xls]", B31, 1)+5, 50)
10. what is a cell..?
Cell - Each box that is created from a row and column intersecting is referred to as a cell.
11. Word is usually the
Ans: Client
12.The number of rows in a worksheet is
Ans: 65536
13:What symbol is used to enter number as text?
Ans: ‘
14.Data can be arranged in ascending or descending order by using
Ans: Sort command from Data menu
15. Which of the following is concantenating operator?
Ans: Ampersand (&)
16: Red triangle at the top right corner of a cell indicates
Ans : There is a comment associated with the cell
17. To select multiple non-adjecent cells in a worksheet you will click them holding
Ans :CTRL key
18: How many sheets are there in Excel Workbook by default?
Ans : 3
19: l. To move to the previous worksheet press
Ans : Ctrl+PgUp
20: Which keyboard shortcut opens the Go To dialog box?
Ans : F5
21.Spread Sheet/ work sheet
A spreadsheet is a computer application with tools that increase the user's productivity in capturing,
analyzing, and sharing tabular data sets. It displays multiple cells usually in a two-dimensional
matrix or grid consisting of rows and columns (in other words, a table, hence "tabular"). Each cell
contains alphanumeric text, numeric values, or formulas. A formula defines how the content of
that cell is to be calculated from the contents of any other cell (or combination of cells) each
time any cell is updated. A pseudo third dimension to the matrix is sometimes applied as
another layer, or layers/sheets, of two-dimensional data.
22. No of Row & Columns
That depends on the version you have. Up to Excel 2003, the standard amount of columns has been
256. They are labelled by letters. After Z you get AA, AB, AC etc. until you get to AZ. Then it is BA,
BB, BC and so on. The 256th column is IV. There have been 65,536 rows, all numbered. That
makes 16,777,216 cells. That was the case up to Excel 2003.
In Excel 2007 the maximum number of rows per worksheet increased to 1,048,576 and the number
of columns increased to 16,384 which is column XFD. That makes 17,179,869,184 cells. Excel
2010 has the same amount or rows and columns.
Columns run up and down (vertical).
Rows run side to side (horizontal).
Version 12.0 can handle 1M (2^20=1,048,576) rows, and 16,384 (2^14 as label) columns.
Additional info: In Excel version 4.0 and earlier, the row maximum was 16384 rows. Also, there was
only 1 'sheet' and they were called 'worksheets' (now they're called 'workbooks')
23 Cell
A Cell in Excel for example is A1,B1 It is just like a grid in math.
24 Statistical functions
Excel's Statistical Functions can be used to analysis the data in a spreadsheet. For example, they
can be used to tell you the number of data entries you have or the average value of your data.
Excel 2007 AVERAGEIF
The AVERAGEIF function, one of Excel's statistical functions, is used to find the average of values
in cells that meet certain criteria.
Excel 2007 AVERAGEIFS Function
The AVERAGE IFS function is used to find the average (arithmetic mean) of multiple ranges of
cells that meet specific criteria. This tutorial on Excel's AVERAGE IFS function includes a step by
step example.
Excel Standard Deviation (STDEV) Function
One of Excel's statistical functions is the STANDARD DEVIATION function. It can be used to
quickly calculate the standard deviation of a list of numbers. This tutorial includes a step by step
example of using Excel's STANDARD DEVIATION function.
Excel MAX Function
The MAX function, one of Excel's statistical functions, is used to find the largest or maximum
value in a given list of numbers. This article includes an example to walk you through using
Excel's MAX function.
Excel 2007 /2010 MIN Function
The MIN function, one of Excel's statistical functions, is used to find the smallest or minimum
value in a given list of numbers. This article includes an example to walk you through using
Excel's MIN function.
25 Financial Functions
1.
2.
Present Value (PV) = the value of the load or savings today.
Interest Rate per period (RATE) = the interest rate, usually monthly (if given an
annual rate, be sure to divide by 12!)
3.
Number of payment periods (NPER) = Number of payment periods (number of
months usually).
4.
Periodic payment (PMT) = The payment per period (monthly payment usually).
This value is the same for every payment period.
26 Mathematical Functions
Functions What it Does SUM Adds its arguments
SUMPRODUCT The most powerful and useful function in Excel
ROUND Rounds a number to a specified number of digits
ROUNDUP Rounds a number up, away from zero S
UBTOTAL Returns a subtotal of a filtered list or database)
TRUNC Truncates a number to an integer
NT Rounds a number down to the nearest integer)
ABS Returns the absolute value of a number
MOD Returns the remainder from division
POWER Returns the result of a number raised to a power
SQRT Returns a positive square root
27 Type of charts
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Column charts
Bar charts
Line charts
Pie charts
XY (Scatter) charts
Area charts
Doughnut charts
Radar charts
Surface charts
Bubble charts
Stock charts
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Cylinder, Cone, or Pyramid charts
28 Sorting
Sorting data is an integral part of data analysis. You might want to put a list of names in
alphabetical order, compile a list of product inventory levels from highest to lowest, or order
rows by colors or icons. Sorting data helps you quickly visualize and understand your data
better, organize and find the data that you want, and ultimately make more effective
decisions.
29 Filter
You can use an Excel Advanced Filter to extract a list of unique items in the database. For
example, get a list of customers from an order list, or compile a list of products sold. In this
example, the unique list is copied to a different location, and the original list in unchanged.
30 Macros
When you record a macro, Excel stores information about each step you take as you perform a
series of commands. You then run the macro to repeat, or "play back," the commands. If you
make a mistake when you record the macro, corrections you make are also recorded. Visual
Basic stores each macro in a new module attached to a workbook.
31 If function
The IF function is one of Excel’s most useful and most used functions. What it does is test to see
whether a certain condition is true or false.
32 Merge
It is common to center the title left to right over the data in the worksheet. Although there is
more than one way to accomplish this task, probably the easiest way to do it is to use the
Merge and Center option
Shortcut keys:
F2
Edit the selected cell.
F5
Go to a specific cell. For example, C6.
F7
Spell check selected text or document.
F11
Create chart.
Ctrl + Shift + ;
Enter the current time.
Ctrl + ;
Enter the current date.
Alt + Shift + F1
Insert New Worksheet.
Shift + F3
Open the Excel formula window.
Shift + F5
Bring up search box.
Ctrl + A
Select all contents of the worksheet.
Ctrl + B
Bold highlighted selection.
Ctrl + I
Italic highlighted selection.
Ctrl + K
Insert link.
Ctrl + U
Underline highlighted selection.
Ctrl + 5
Strikethrough highlighted selection.
Ctrl + P
Bring up the print dialog box to begin printing.
Ctrl + Z
Undo last action.
Ctrl + F9
Minimize current window.
Ctrl + F10
Maximize currently selected window.
Ctrl + F6
Switch between open workbooks / windows.
Ctrl + Page up
Move between Excel work sheets in the same Excel document.
Ctrl + Page down
Move between Excel work sheets in the same Excel document.
Ctrl + Tab
Move between Two or more open Excel files.
33) What is Microsoft Excel?
Microsoft excel is an electronic worksheet developed by Microsoft, to be used for organizing,
storing and manipulating.
34) What is ribbon?
The ribbon runs on the top of the application and is the replacement for the toolbars and
menus. The ribbons have various tabs on the top, and each tab has its own group of
commands.
35) How can I hide or show the ribbon?
Use the CTRL and F1 key to toggle & show or hide the ribbon.
36) How can you wrap the text within a cell?
You have to select the text you want to wrap, and then click wrap text from the home tab and
you can wrap the text within a cell.
Excel Interview Questions
37) Is it possible to prevent someone from copying the cell from your worksheet?
Yes, it is possible. In order to protect your worksheet from getting copied, you need to go into
Menu bar >Review > Protect sheet > Password. By
entering password, you can secure your worksheet from getting copied by others.
38) How you can sum up the Rows and Column number quickly in the excel sheet?
By using SUM function you can get the total sum of the rows and columns, in an excel
worksheet.
39) How you can add a new excel worksheet?
To add a new Excel worksheet you have to insert worksheet tab at the bottom of the screen.
40) How you can resize the column?
To resize the column you have to change the width of one column and then drag the
boundary on the right side of the column heading till the width you want. The other way of
doing it is to select the Format from the home tab, and in Format you have to select
AUTOFIT COLUMN WIDTH under cell section. On clicking on this the cell size will get
formatted.
41) What are three report formats that are available in Excel?
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Compact
Report
Tabular
42) How would you provide a Dynamic range in “Data Source” of Pivot Tables?
To provide a dynamic range in “Data Source” of Pivot tables, first create a named range
using offset function and base the pivot table using a named range created in the first step.
43) Is it possible to make Pivot table using multiple sources of data?
If the multiple sources are different worksheets, from same workbook, then it is possible to
make Pivot table using multiple sources of data.
44) Which event do you use to check whether the Pivot Table is modified or not?
To check whether the pivot table is modified or not we use “PivotTableUpdate” in worksheet
containing the pivot table.
45) What you could do to stop the pivot table from loosing the column width upon
refreshing?
Format loss in pivot table can be stopped simply by changing the pivot table options. Under
the “Pivot Table Options” turn on the “Enable Preserve Formatting” and disable “ Auto
Format” option.
46) What is IF function in excel?
To perform the logic test IF function is performed. It checks whether certain conditions is
true or false. If the condition is true then it will give result accordingly if the condition is false
then the result or out-put will be different.
Example: For example, you select the cell and you want to display that cell as “Greater than
five”, when value is true (=5 or 5) and “less than five” when value is false( <5 ). For that by
using IF condition you can display result.
=IF (Logical test, value if true, value if false)
=IF (A1>5, “Greater than five, “Less than five”)
47) What does a red triangle at the top right of a cell indicates?
A red triangle in the cell indicates the comment associated with the cell. If you place mouse
on it, it will show the comment.
48) To move to the previous worksheet and to next sheet, what keys will you press?
To move to the previous worksheet you will use the keys Ctrl+PgUp, and to move to the
next sheet you will use keys Ctrl+PgDown.
49) What filter will you use, if you want more than two conditions or if you want to
analyse the list using database function?
You will use Advanced Criteria Filter, to analyse the list or if more than two conditions
should be tested.
50) What is the quick way to return to a specific area of a worksheet?
The quick way to return to a specific area of worksheet is by using name box. You can type
the cell address or range name in name box to return to a specific area of a worksheet.
51) What is the benefit of using formula in excel sheet?
Calculating the numbers in excel sheet, not only help you to give the final ‘sum up’ of the
number but, it also calculate automatically the number replaced by another number or digit.
Through excel sheet, the complex calculations becomes easy like payroll deduction or
averaging the student’s result.
52) What is the “What If” condition in excel formulas?
The “What If” condition is used to change the data in Microsoft excel formulas to give
different answers.
Example: You are buying a new car and want to calculate the exact amount of tax that will be
levied on it then you can use the “What If” function. For instance there is three cells A4,B4
and C4. First cell says about the amount, second cell will tell about the percentage (7.5%) of
tax and final cell will calculate the exact amount of tax.
53) How you can disable the automating sorting in pivot tables?
To disable the automating sorting in pivot tables,
Go to > “More Sort Options”> Right Click “Pivot table” > Select “Sort” menu > Select “
More Options” > Deselect the “ Sort automatically when the report is created”.
54) What is the AND function does in excel?
Like IF function, AND function also does the logical function. To check whether the output
will be true or false the AND function will evaluate at least one mathematical expression
located in another cell in the spreadsheet. If you want to see the final result or output of more
than one cells in single cell it is possible by using AND function.
Example: If you have two cells, A1 and A2, and the value you put in those two cells are >5
and you want result should display as ‘TRUE’ in cell B1 if value>5, and ‘False’ if any of
those values<5. You can use AND function to do that.
55) How cell reference is useful in the calculation?
In order to avoid writing the data again and again forcalculating purpose, cell reference is
used. When you write any formula, for specific function, you need to direct excel the specific
location of that data. This location is referred as, cell reference. So, every time a new value
added to the cell, the cell will calculate according to the reference cell formula.
56) What is the sequence of operating mathematical operation in Excel?
The order of sequence of operating is BEDMAS
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Brackets
Exponents
Division
Multiplication
Addition
Subtraction
57) What does a LOOK UP function searches in the MS Excel?
In Microsoft excel, the LOOKUP function returns a value from a range or from an array.