COMMISSION ON AUDIT MEMORANDUM NO. 98-028 September 14, 1998
TO
:
All COA Assistant Commissioners, COA Directors of Central and Regional
Offices, Heads of Auditing Units/Teams and All Others Concerned.
SUBJECT:
Memorandum from the Executive Secretary dated August 20, 1998, Directing the
Inventory of All Real Properties of the Philippine Government Located Locally
and Abroad.
Enclosed is a copy of the subject Memorandum from the Executive Secretary directing
the inventory of all the real properties of the Philippine government located locally and abroad,
for your information and/or guidance in audit.
(SGD.) CELSO D. GAÑGAN, Chairman
Republic of the Philippines
Malacañang
MEMORANDUM FROM THE EXECUTIVE SECRETARY
FOR
:
All Department Secretaries, Heads of Agencies and Government-Owned and
Controlled Corporations
SUBJECT :
INVENTORY OF ALL REAL PROPERTIES OF
GOVERNMENT LOCATED LOCALLY AND ABROAD
DATE
AUGUST 20, 1998
:
THE
PHILIPPINE
Pursuant to Administrative Order No. 5 (dated July 20, 1998), on the disposition of
government real properties, you are hereby directed to undertake an inventory of all real
properties of the Philippine Government under the stewardship of your department, agency or
GOCC. Please submit to the Office of the Executive Secretary through the Presidential
Management Staff, the list of said properties including the following information, on or before 15
September 1998:
1.1
1.2
1.3
1.4
1.5
History of acquisition;
Location/address;
Number and total area;
Book/market values; and
Status of utilization, among others.
Attached is a matrix/form for the above information.
For immediate compliance.
(SGD.) RONALDO B. ZAMORA
DEFINITION OF TERMS FOR THE INVENTORY
OF ALL REAL PROPERTIES OF THE PHILIPPINE GOVERNMENT
LOCATED LOCALLY AND ABROAD
Site Description Location - This refers to the exact location of the property being appraised
situated in a certain locality by way of the technical descriptions on the land title (TCT)
aside from the address mentioned where it is situated.
Property Ownership - This pertains to the entity who owns the property lands as private
individuals in the state.
Claim to Ownership - This refers to the documents serving as bases of awarding Torrens Title,
Transfer Certificate Title, Copy of Tax Declaration or Copy of Real Estate Tax Receipt.
Mode of Acquisition - This pertains to the means/ways by which the government acquired the
property; e.g. sale, donation, eminent domain, escheat, judgment levy and foreclosure
of mortgage.
Legal Document Available - This refers to the papers at hand with respect to the property.
Liens/Encumbrances/Legal Problems - This refers to conditions which prevent an outright
disposal of property.
lien - right to take or hold property of a debtor as a payment or severity from a debt or
obligation;
encumbrance - legal right to hinder or impede the transfer of ownership;
restrictions - conditions set forth in the usage of property.
Property Limitation Hazards - This pertains to the restrictions on ownership and use of the
property. This include (1) limitations imposed by law, e.g. legal easement, zoning
advances; (2) limitations set by the owner such as the owner of a subdivision imposes a
height requirement on all buildings to be erected; (3) limitations imposed by the owner
who conveyed the property such as the conditions in the Deed of Donation; and (4)
defective conveyances which represent a cloud of doubt on the validity of documents.
Area - This means the size of the land or building in square meters.
Market Value - This is one basis for the amount in which the property is to be disposed of. It is
the amount which can be bought or sold for at the real estate market, between a willing
buyer and willing seller, both having reasonable knowledge of all relevant facts and with
equity to both.
A COMPREHENSIVE INVENTORY OF THE REAL PROPERTIES
Historico-Legal
Asset Description
Location
Property Ownership
Lot
Building
Claim to Ownership
Mode of Acquisition
Legal Documents Available
Liens Encumbrances Legal Problems
Property Limitations Hazards
Physical
Area
Lot
Building
Market Value
Appraised Value
Lot
Building
Property Classification
Cost of Acquisition
Physical Condition
Property Utilization
Issues and Concerns
Remarks
Appraised Value - This refers to the quantification of the present financial valuates of the
property, to determine the fair and said value of the property vis-a-vis the general
property area in which it is located, and relative values thereof.
Property Classification - This pertains to the classification of property based on ownership.
These classifications are the following:
1.
public domain - properties intended for public use, public service or for the
development of national wealth.
2.
patrimonial property - properties owned by the state but are not intended for
public use, public service or for the development of national wealth.
3.
private ownership - property belonging to private persons either individually or
collectively.
Cost of Acquisition - This refers to the indication of the amount of outlay that the government
spent or paid for acquiring the property.
Physical Condition - This pertains to the tangible state of the property.
Property Utilization - This refers to the usage which will be adopted for the property - whether
for commercial, agricultural or residential purposes, or a mix of these