POLICIES AND PROCEDURES
OF
ROSEMOUNT BIBLE CHURCH
RBC-20 (Projectionist Guidelines & Procedures).doc
Rev.
No.
Date
yy-mm-dd
Description of Revision
New
07-05-09
New policy drafted
Revised
by:
N. Azzuolo
POLICIES AND PROCEDURES
OF
ROSEMOUNT BIBLE CHURCH
POLICY:
RBC-20
TITLE:
Projectionist Guidelines & Procedures
RESOURCES: Sound & Projection Ministry
1.0
May 9, 2007
AUTHOR:
Nick Azzuolo
POLICY OBJECTIVES
1.1
2.0
DATE:
To describe the Projectionist preparation process and responsibilities for a
regular Sunday morning service during RBC’s Family Bible Hour (FBH)
service.
PREPARATION: SONG FILE & ROLLING ANNOUNCEMENTS
2.1
It is the duty of the worship leader to provide songs to the projectionist no
later than Friday afternoon at 5 pm, allowing almost 48 hrs before the
Sunday morning FBH service for preparation.
2.2
The worship leader should send the song file to the projectionist in a
single Word document which should then be converted into PowerPoint
slides by the projectionist according to set standards and procedures in
Section 5.
2.3
The Rolling Announcements are prepared by the coordinator and are sent
by e-mail on Friday to the projectionist on duty. The projectionist must
then download the file onto the computer hard drive or memory key for
projection before and after the FBH service.
2.4
Projectionist should print out a hard copy of the song slides to be capable
of navigating through slides effectively should a sudden change in the
program occur. (Tip: From PP you can print the slides in Handout format,
with 6 slides to a page.)
2.5
Projectionist should include a Welcome Slide, a Blank Slide between each
song, and a Benediction Slide within the song file.
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2.6
3.0
4.0
Sunday morning FBH services may involve projection of other content
which normally requires advanced notification.
PREPARATION: OTHER CONTENT
3.1
Requests to project content other than the Rolling Announcements and
the song file (see Section 2 for more details) require approval by the
Service Coordinator.
3.2
Once approved by the coordinator, the coordinator must give advance
notice of 48 hours to the Projectionist on duty. (Note: The coordinator
should also take the opportunity to share broad guidelines such as quality
recording, font sizes etc. for the party in question to consider.)
3.3
The person making the request must test the material with the
Projectionist (and the Sound operator, if applicable) no less than 1 hour
before the service starts. (Note: In the unlikely event where the quality is
not deemed acceptable, the Projectionist may refuse the request to show
the content, in order to maintain the integrity of the service.)
SUNDAY MORNING SETUP
4.1
Projectionist should arrive at church to begin set-up no later than 1 hour
before the FBH service begins.
4.2
Laptop should be connected to RGB outlet at the bottom right hand side
of the Soundboard unit.
4.3
Verify signal on the left hand corner of the Soundboard to ensure it is set
on the BACK button.
4.4
All PowerPoint applications should be opened up and scrolled through for
verification. Scroll through ALT-Tab key to ensure easy transition between
opened programs.
4.5
Using the remote, turn on the projection unit immediately after the
communion service and make sure the signal is set on the RGB setting.
4.6
It is extremely important to do a run through with the worship leader prior
to the service to double check the order of songs, verses, and choruses.
Twenty to thirty minutes before the service starts is a good time to do that.
4.7
Put on Rolling Announcements until the worship team is ready to begin
singing. Once the worship team is ready Alt-Tab to Song Slideshow and
follow along with hard copy.
4.8
The Projectionist should stay at the Soundboard throughout the entire
service unless there is no need after the worship time is completed. The
Projectionist should return to the Soundboard at the end to project the
Benediction Slide and then to run the Rolling Announcements.
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5.0
4.9
It is the projectionist’s responsibility to turn off all equipment related to the
projection after the service.
4.10
The projectionist should report any problems that occurred during the
service to the Ministry Leader of the Sound & Projection ministry as a
preventive way to minimize future risk and maintain highest standards of
operation in service to God.
STANDARDS AND PROCEDURES
RBC is able to project songs on PowerPoint because it pays an annual
membership fee to Christian Copyright Licensing International (CCLI). (CCLI was
established in 1988 to provide churches with simple, affordable solutions to
complex copyright issues. For more information, visit www.ccli.com.)
User ID: .......................................
Password: ...................................
5.1
Under Section 4.2 of the CCLI Terms of Agreement
(http://www.ccli.com/PopUps/CCL_FullTerms.aspx), “Church agrees that
each reproduced version of a Song will contain the Song title, writer
credit(s), and copyright notice in substantially the following form:”
“Hallelujah,” words and music by John Doe
© 2000 Good Music Co.
Used By Permission. CCLI License #______________
This information should be provided by the Worship leader. If not, it can
be obtained from the CCLI web site.
The RBC CCLI license number is 1240557.
5.2
Slide layout design essentials:
5.2.1 There are four PowerPoint Slide Masters (View – Master – Slide
Master): Welcome1, SongTitle2, SongLyrics3, Blank4. (Tip: Any
change that you make on a Master slide will affect all slides that
are created from that Master.) Note: The “star” that appears
underneath the “1” and “4” indicates Fade Through Black Slide
Transition. Slides 2 and 3 have no transition.
5.2.2 Minimum font size: Title: 40 pt, ideal is 44 pt; Lyrics: 28 pt, ideal is
32 pt
5.2.3 Recommended font type: Arial black, Arial. Don’t use “handwritingstyle” fonts.
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5.2.4 Animation: Don’t add Custom Animation to the song file (ex. Fly In,
Boomerang).
5.2.5 Contrast: Dark on light or vice versa (ex, black background with
white/cream text; white background with navy text)
5.3
Other design elements:
5.3.1 Background: Either plain or “nature scenes”. Do not use “iconic”
graphics. If you wish to use a background image that may be
considered questionable, seek approval from the ministry leader
first. (Tip: As a projectionist, you have access to a secure location
on the RBC web site to access background graphics and images.
These have already been approved by the ministry leader.)
User ID: .......................................
Password: ...................................
5.3.2 Punctuation: If you use it, be consistent and use it everywhere or
not at all
5.3.3 Spelling: Use the spell check feature. Given that it will only pick up
spelling errors, also read over the songs to make sure there are no
misuses of words (ex. pride vs bride)
5.4
Programming songs:
5.4.1 Copy & paste song text from the Word document given to you by
the Worship leader.
5.4.2 Once the song file is complete, print a hard copy and use it to
navigate through the worship set.
5.5
Completed song file should contain:
5.5.1
5.5.2
5.5.3
5.5.4
5.5.5
5.6
A Welcome slide with the correct date.
All songs ordered as they will be sung.
A blank slide between each song.
A benediction slide.
Optionally, other slides such as announcements/events,
testimonies, intro to the speaker with message series and title, etc.
Testing & Tools:
5.6.1 What you see on the screen when programming songs at home
doesn’t necessarily reflect what you see on the screen in the
Sanctuary or Fellowship Hall. Test the results and adjust the Slide
Masters as necessary. (Format – AutoShape – Colors and Lines –
Fill Color / Transparency).
5.6.2 Online Bible to help you create the Benediction slide. A link is
available from the RBC Home page.
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Note: Speak to the Sound & Projection Ministry Leader for access to the
following tools:
5.6.3 CCLI database: www.ccli.com
5.6.4 Projection-only area of the RBC web site (www.rbc.qc.ca).
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