Elementary Teachers’ Federation of Ontario
Fédération des enseignantes et des enseignants de l’élémentaire de l’Ontario
136 Isabella Street, Toronto, Ontario M4Y 0B5
Telephone: 416-962-3836 Toll free: 1-888-838-3836
Fax: 416-642-2424
Website: www.etfo.ca
MEMORANDUM
TO:
ETFO Stewards
Local Presidents
Executive Members (For Information)
FROM:
Victoria Réaume, General Secretary
DATE:
January 4, 2016
RE:
APPLICATIONS FOR ASSISTANT OR POLL CLERK
The following positions to assist with the operation of the Annual Meeting in August 2016 are
available:


Assistant
Poll Clerk
The Federation requests your assistance to ensure that members are made aware of these
positions and to encourage those members at the local level who have the interest and
appropriate skills to apply.
Please find attached the role description for each position and an application form that must
reach the provincial office by March 1, 2016.
TO CONFIRM RECEIPT OF YOUR APPLICATION OR TO SEEK
ADDITIONAL CLARIFICATION OF THE GUIDELINES:
RETURN COMPLETED FORM VIA EMAIL TO:
YOU CAN FIND ANNUAL MEETING INFORMATION AND
FORMS AT:
www.etfo.ca > About ETFO > Annual Meeting 2016 Documents
VR:LL:JA:NR
ATTACHMENT
November 2, 2015
Page 1 of 3
Lorna Larmour
Executive Assistant
Professional Relations
Services
Ext. 2212
llarmour@etfo.org
DEADLINE:
MARCH 1, 2016
ETFO 2015 ANNUAL MEETING
AUGUST 15-18, 2016
APPENDIX A
APPLICATION FORM
PLEASE PRINT
Assistants, Poll Clerks
Successful applicants will be required to be in attendance from Sunday, August 14, 2016 to Thursday, August 20, 2015 inclusive.
I am seeking appointment to the following position(s) at the ETFO Annual Meeting.
Please check appropriate boxes.
POLL CLERK
Position
ASSISTANT
(see over for terms of reference)
ACTIVE
Membership
RETIRED DURING 2016-2017-
APPLICANT INFORMATION
NAME
LOCAL
CIRCLE ONE
DECE
ESP
PSP
OT
TEACHER
MEMBERSHIP #
NOT COLLEGE OF TEACHERS MEMBERSHIP NUMBER
HOME ADDRESS
SUMMER ADDRESS
HOME PHONE
EMAIL
SCHOOL PHONE
CELL
SUMMER PHONE
FAX
SIGNATURE
DATE
APPLICABLE EXPERIENCE
TOTAL YEARS:
Teaching
Working in Education
Other Experience
Additional Space on Back
RETURN TO:
LORNA LARMOUR
EXECUTIVE ASSISTANT
PROFESSIONAL
RELATIONS SERVICES
DEADLINE:
MARCH 1, 2015
136 Isabella Street
Toronto, Ontario M4Y 0B5
416-962-3836 ext. 2212
1-888-838-3836
Fax 416-642-2424
llarmour@etfo.org
SELF-IDENTIFICATION
Member self-identification allows ETFO to achieve a critical goal, supporting, and encouraging the participation of all members in ETFO programs,
services, and events.
By completing this section, ETFO will be able to undertake the necessary statistical analysis to achieve this goal. All information collected and the
reporting of statistical data will ensure full confidentiality of all members. Although the completion of this section is voluntary, ETFO encourages
members to self-identify.
Self-identification:
Aboriginal  disabled  lesbian, gay, bisexual, transgender, queer or questioning  racialized group  woman 
Page 2 of 3
OTHER EXPERIENCE CONTINUED
TERMS OF REFERENCE FOR INFORMATION
6.
Assistants
.
7.
1
To assist the chair of the steering, resolutions, or credentials committee in
carrying out the responsibilities assigned to the committee.
.
To assist the Annual Meeting Committee in carrying out its responsibilities in the
2
operation of the Annual Meeting.
8.
9.
10.
11.
1
12.
To assist the chair of the credentials committee.
2
14.
To assist in the counting of recorded votes.
.
13.
.
15.
.
16.
3
To assist the returning officer in the distribution, collection, and counting of
election ballots during years in which elections are held.
.
18.
4
To monitor participants attending the Annual Meeting to ensure that the
proper credentials are appropriately displayed.
.
20.
5
To assist in the counting of delegates to ensure that a quorum is in place
prior to the start of each session.
17.
Poll Clerks
19.
21.
22.
23.
6
24.
To assist in the distribution and collection of materials to/from delegates.
7
26.
To assist the chair in maintaining a speakers’ list.
.
25.
.
27.
8 assist the chair in timing speakers.
To
.
THIS DOCUMENT CAN BE FOUND AT: www.etfo.ca > About ETFO > Annual Meeting 2016 Documents
TO CONFIRM RECEIPT OF YOUR APPLICATION FORM CONTACT:
LORNA LARMOUR
EXECUTIVE ASSISTANT
PROFESSIONAL RELATIONS
SERVICES
DEADLINE:
MARCH 1, 2016
LL:JA:NR
January 14, 2015
Page 3 of 3
136 Isabella Street
Toronto, Ontario M4Y 0B5
416-962-3836 ext. 2212
1-888-838-3836
Fax 416-642-2424
llarmour@etfo.org