Incoming Exchange Application Instructions
KEEP THIS PAGE FOR YOUR REFERENCE
In submitting your application for exchange to Carleton, it is important to ensure that all requirements are completed and
enclosed. Please use the following checklist for reference.
CHECK LIST FOR SUBMISSION (for detailed instructions available online)
Incoming Exchange Application Form. TYPE DIRECTLY ONTO THE FORM. Hand written forms will not be accepted. Form must be
completed and signed.
For course selection, applicants must provide list of prerequisites provided for upper year course selection. Lack of sufficient
prerequisites can cause a delay in processing. All applicants must present adequate evidence of sufficient preparation/background for the
courses they're interested in here by providing descriptions (in English) of the courses they've taken. A course number and title is not
sufficient.
EXCEPTIONS
Journalism, Computer Science and
Engineering courses, require course
descriptions, outlines and possibly the
syllabus of the prerequisites to their course
selection must be provided in addition to list
of prerequisites.
NOT OPEN TO EXCHANGE

Information Technology

Public Affairs and Policy
Management

4th year English courses

4th year Law courses
GRADUATE STUDENTS
Graduate applicants must make their own
arrangements should they require a
supervisor and provide sufficient
documentation to the department and the
International Student Services Office.
Architecture not available to graduate
students. Final admission is determined by
the graduate department.
Official transcript (academic record) included. Document must be an ORIGINAL or endorsed by the home institution and translated into
ENGLISH.
Copy of valid passport photo identification. Should be valid for at least 6 months past your return date of travel.
Portfolio for Architecture or Industrial Design Course(s) (if applicable)
Official Proof of English Proficiency (required unless otherwise stated in exchange agreement). Document must be ORIGINAL and
translated into ENGLISH. Proof of English proficiency required. TOEFL, IELTS and CAEL are accepted. Minimum scores for these tests are:
Interned Based TOEFL (iBT) 86 with a minimum of 22 in writing and speaking and 20 in reading and listening; Computer Based TOEFL 237;
Paper Based TOEFL 580; IELTS 6.5 with minimum of 6.0 in each band; CAEL 70. Document should be an original, test date no more
than 24 months from time of application, and officially translated into English. Graduate applicants should contact the department
offering the program they are interested in for the ESL requirement may vary for graduate programs.
ON-CAMPUS RESIDENCE APPLICATION – Online application. On campus housing is not guaranteed but there are a number of spaces
reserved for exchange students. Register early to ensure a placement in residence. Check the Housing website for important dates and
deadlines.
You will need your Carleton University Identification Number (CUID) also known as your Student Number to apply on-line for residence
accommodation. You will receive your CUID after your Incoming Exchange Application Form has been processed and a letter of acceptance has
been sent by the Exchange Program Coordinator. Note that his can take several weeks.
OFF-CAMPUS ACCOMMODATION is your responsibility. Check for off-campus information and listings for temporary accommodations.
IMPORTANT CONTACTS
Exchange students
Chau Hoang (Ms.)
Coordinator, Exchange Program
International Student Services Office (ISSO)
128 University Centre, Carleton University
T: +1 613-520-2519
E: exchange@carleton.ca
W: www.carleton.ca/isso
For application, airport arrivals, temporary accommodation, student exchange club contacts, health insurance, contact the International Student
Service Office (ISSO) by e-mail, telephone or by checking information posted online at www.carleton.ca/isso.
On campus residence accommodation
Karen Haarbosh (Ms.)
Manager, Accommodation Services
Department of Housing
261 Stormont House
Carleton University
T: +1 613-520-5612
E: accommodations@carleton.ca
W: www.carleton.ca/housing
Undergraduate Course registration, Registrar’s Letter of Acceptance
Amy Fraser (Ms.)
Senior Academic Evaluation Officer (Acting)
Registrar’s Office
300 Tory Building
T: +1 613-520-3500
E: registrar@carleton.ca
W: www.carleton.ca/registrar
WE LOOK FORWARD TO CONSIDERING YOUR APPLICATION
CARLETON UNIVERSITY, International Student Services Office
128 University Centre, 1125 Colonel By Drive, Ottawa, Ontario, K1S 5B6, CANADA
T: 613-520-2519
F: 613-520-3419
W: www.carleton.ca/isso
E: exchange@carleton.ca
Incoming Exchange Application
Carleton University Student Number (office use only):
Exchange Study Period (select only one)
 Fall Term (September to December)
Full Year (September to April)
Winter Term (January to April)
Application Submission Deadline
to be received between March 14 to April 15
to be received between September 15 to October 15
(PLEASE TYPE DIRECTLY ON FORM. Hand written forms will not be accepted.)
Date (YYYY/MM/DD):
Home Institution:
Country:
Name of Degree Program:
Intended Level of Study on Exchange:
Undergraduate or
Graduate
Year _____ (2, 3, 4 or 5) of a _____ (2, 3, 4 or 5 year) degree program
Expected Graduation (YYYY/MM/DD):
1. PERSONAL DATA
Family name:
Given names:
Full name as appears in passport:
Country of Citizenship:
Date of birth (YYYY/MM/DD):
/
/_
Current mailing address:
Gender:
Validity dates:
Female
Male
to
City:
Country:
Postal code:
Telephone:
Fax:
(include country and city code)
Email:
Alternate or permanent mailing address:
Validity dates:
to
City:
Country:
Postal code:
Telephone:
Fax:
(include country and city code)
Email:
ISSO, 128 University Centre, 1125 Colonel By Drive, Ottawa, Ontario, K1S 5B6, CANADA
T: 613-520-2519
F: 613-520-3419
W: www.carleton.ca/isso
E: exchange@carleton.ca
.
Name:
Home Institution:
2/5
2. EMERGENCY CONTACT (PLEASE TYPE DIRECTLY ON FORM)
Name of emergency contact:
Relationship to you (e.g. mother or father):
Address:
City:
Country:
Postal code:
Telephone:
Fax:
(include country and city code)
Email:
3. SUBMIT PROOF OF ENGLISH LANGUAGE PROFICIENCY Proof of English proficiency required. TOEFL,
IELTS and CAEL are accepted. Minimum scores for these tests are: Interned Based TOEFL (iBT) 86 with a
minimum of 22 in writing and speaking and 20 in reading and listening; Computer Based TOEFL 237; Paper
Based TOEFL 580; IELTS 6.5 with minimum of 6.0 in each band; CAEL 70. Graduate applicants should contact
the department offering the program they are interested in for the ESL requirement may vary for graduate
programs. Document should be an original, test date no more than 24 months from time of application, and
officially translated into English.
4. TRANSCRIPT (ACADEMIC RECORD):
An official transcript (translated into English) of your most recent
record must be included. Indication of grading system is preferred.
5. CURRENT COURSE INFORMATION: List courses you are registered in this year at your home university.
PLEASE TRANSLATE TITLES INTO ENGLISH.
Course code
Course name
Year level
PLEASE TYPE DIRECTLY ON FORM
ISSO, 128 University Centre, 1125 Colonel By Drive, Ottawa, Ontario, K1S 5B6, CANADA
T: 613-520-2519
F: 613-520-3419
W: www.carleton.ca/isso
E: exchange@carleton.ca
Name:
Home Institution:
3/5
6. COURSE SELECTION
i) Select your proposed program of study online at www.carleton.ca.
ii) The Public Class Schedule, Course Calendar (undergraduate) and Course Calendar (graduate) is posted
online. You must use the Public Class Schedule and the Course Calendar to ensure that your courses are being
offered as well as in the appropriate term.
ACADEMIC YEAR (period of study at Carleton)
The academic year is two terms from the beginning of September to April. Courses may be scheduled for a full year,
a Fall term, or a Winter term. The Academic Calendar is available online.
Half credit courses are identified by [0.5] in the Calendar and are normally offered in one term, either Fall (early
September to December) or Winter (early January to April). Refer to the Course Calendar and Class Schedule to
determine when the course will be offered.
Full credit courses are identified by [1.0] in the Calendar and normally begin in September and end in April.
HOW TO READ A COURSE NUMBER
BUSI 4303 [0.5 credit]
For example: BUSI identifies the course and in
this case, means this is a Business course
[0.5] indicates a half credit course (one term only)
[1.0] indicates a full credit course (Sept-April)
Course Year Level: Indicates the year level. For 2000, 3000
or 4000 courses, read the description of the pre- requisite(s)
VERY carefully to make sure you possess the required
background knowledge. For each upper-level Carleton course
that you select, you must include your pre-requisite
experience or you will not be permitted to take the course
Course Selection (in order of your preference) Select 8
courses for one term or 14 for two terms in the chart below.
Normal course load is 2.0 credits (usually 4 courses)* for each
term. Your registrar specialist will attempt to register you in 2.0
credits of your selected courses, per term. *Each Architecture
Studio is worth 1.5 credit.
Course code
Course Title
Example
Pre-Requisites:
BUSI 3300 – Intro to Operations Management
ECON 2202 or STAT 2607 – Statistics
You must have this background in order to take a BUSI 4303.
Recommended full course load for exchange students:
Undergraduate: 1000 (1st year) 2000 (2nd year) 3000 (3rd year) 4000 (4th year)
Full term:
Sept to April maximum 5.0 credits; recommend 4.0
One term only: Maximum 2.5 credits; recommend 2.0
Graduate:
5000 (5th year)
Full term:
Sept to April maximum 4.0 credits; recommend 3.0
One term only: Maximum 2.0 credits; recommend 1.5
Pre requisites taken at home institution *
(YOU MUST COMPLETE THIS SECTION.
Incomplete applications may cause a delay in
processing.)
* Course number(s) and title(s) of courses taken at your home university that is/are similar to the pre-requisite.
PLEASE TYPE DIRECTLY ON FORM
Name:
Home Institution:
4/5
Sending Institution:
Please use official stamp here
I confirm that the proposed course selection (indicated on page 3) is approved.
Signature (Exchange Contact Person/Academic Advisor ...................................
Name ………………….......................................................………………………………
Email ....................................................…………………………………………………….
Date .....................................................…………………………………………………….
Mailing Address for Official Transcript:
Name of Contact Person ...................................................................................………………………………
Address ……………………………......................................................…………………………………………………….
....................................................………………………………………………………………………………………………..
Telephone Number (with country code) ......................................…………………………………………………….
7. ARRANGEMENTS FOR STUDENTS WITH DISABILITIES OR SPECIAL NEEDS: If you have a disability or
special needs that may require assistance at Carleton University, please provide a brief statement of assistance that
you may need. Ensure that you contact the Paul Menton Centre to book an appointment with at the start of the
study term. For additional information, visit www.carleton.ca/pmc or contact the PMC at pmc@carleton.ca or
phone +1 (613) 520-6608 for an appointment.
8. DECLARATION: I hereby declare that the information provided on this application is correct and complete
including my declaration of citizenship and immigration status. I understand that misrepresentation of this data
may result in exchange registration at Carleton University being cancelled.
9. CONSENT TO COLLECTION, RETENTION AND DISCLOSURE OF INFORMATION: By submitting this
Application, the Applicant acknowledges and agrees that, should the Application be successful, Carleton University
will necessarily be required to disclose to the Applicant’s home institution information about the Applicant that
would otherwise be classified as confidential or “personal information”, and be protected as such, pursuant to the
Freedom of Information and Protection of Privacy Act (FIPPA) of Ontario or by the laws of the Applicant’s home
country. By submitting this Application, the Applicant hereby consents to the collection, retention and disclosure of
information regarding the Applicant for the purpose of facilitating the exchange contemplated by this Application,
and agrees that such collection, retention and disclosure does not constitute breach of any rights of privacy held by
the Applicant pursuant to FIPPA or pursuant to the laws of the Applicant’s home country or otherwise.
Signature
Date